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Senior administrative assistant jobs in Baton Rouge, LA
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Senior Administrative Assistant
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Sr. Executive Assistant
Community Coffee
Senior administrative assistant job in Baton Rouge, LA
Department: Executive Reports To: Vice President of Human Resources and General Counsel Travel Required: Up to 10% Work Type: Hybrid Why Join Community Coffee? At Community Coffee, every cup tells a story. As America's #1 family-owned and operated retail coffee brand, we blend cherished traditions with innovative thinking to create a dynamic, fast-paced environment that's as energizing as our coffee. Here, you'll thrive in a setting that challenges you to grow professionally while making a meaningful impact every day. Join our family and transform your passion for coffee into a rewarding career-where every day is an opportunity to craft exceptional experiences and build lasting connections. Position Overview The Sr. Executive Assistant provides high-level administrative and operational support to the Chairman of the Board (COB), the Chief Financial Officer (CFO), the Vice President of Human Resources and General Counsel, and the Associate General Counsel. This role is responsible for anticipating needs, managing complex schedules and communications, and ensuring seamless coordination. This position requires a high degree of discretion and the ability to provide responsive support outside of traditional business hours, including evenings and weekends, to meet the dynamic needs of the executives. The Sr. Executive Assistant serves as a trusted partner, maintaining a deep understanding of business priorities while enabling executives to focus on strategic initiatives. Key Responsibilities Executive Support Own and manage complex, frequently changing calendars for the COB, CFO, and other executives as assigned, ensuring strategic alignment of priorities. Coordinate, prepare, and edit executive communications, presentations, Board materials, and confidential documents. Conduct research and generate briefs of people, places and/or events, including bios, images, and recent media/news upon request. Schedule, organize, and execute meetings, leadership offsites, meals, and high-level internal and external engagements. Arrange detailed domestic and international travel, including flights, accommodations, transportation, itineraries, and meeting logistics. Serve as a liaison for internal and external stakeholders, ensuring timely and professional communication on behalf of the executives. Coordinate meeting logistics for the Board of Directors, including transportation, accommodations, meals, facilities, etc. Track and reconcile expense reports, invoices, and financial documentation with precision and timeliness. Lead or support executive initiatives and special projects requiring cross-functional collaboration. Provide continuity and back-up support across the executive administrative team to ensure business continuity during absences or peak periods. Personal Support - Chairman of the Board Provide continuous and flexible support to the Chairman, including availability outside of standard business hours, to address evolving business and personal needs. Manage the Chairman's personal calendar, travel, appointments, and family-related scheduling, anticipating conflicts and coordinating logistics seamlessly, including international travel planning and logistics. Handle confidential and sensitive personal information with the highest level of discretion and professionalism. Coordinate personal reservations, events, and engagements both internally and externally, as requested Monitor email and compose communications, including those that are confidential in nature, on behalf of COB, ensuring accuracy in grammar and content. Position Requirements Bachelor's degree preferred; equivalent combination of education and experience accepted. 7+ years of experience supporting senior executives, preferably within a complex, fast-paced corporate environment. Proven success managing confidential information and sensitive relationships with integrity and sound judgment. Exceptional organizational skills, attention to detail, and ability to manage multiple priorities simultaneously. Strong communication skills, both written and verbal, with the ability to represent executive leadership professionally. Prior experience supporting both professional and personal aspects of an executive's life. Experience coordinating across multiple business ventures or organizations. Demonstrated adaptability, emotional intelligence, and discretion in high-pressure environments. Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration tools. Ability and willingness to provide after-hours, weekend, and travel-based support as business needs dictate. Internal Only: Experience with Community Coffee, even if unrelated, may fulfill this requirement at the discretion of the hiring manager with approval from Human Resources Foundational Competencies Builds Trust Continuous Learner Customer Centric Effective Communication Integrity Results Oriented Additional Competencies Accountability Adaptability Interpersonal Agility Resourcefulness Courage Physical Demands/Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to do the following: Frequently required to sit Occasionally required to stand; walk; use hands to finger, handle or feel objects, tools or controls and reach with hands and arms; and talk or hear Regularly required to lift and/or move up to 25 pounds Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus Our Values Champion People Inspire Creativity Wow Our Customers Serve Our Communities Win Together$44k-62k yearly est. 20d agoExecutive Assistant
Sigma Engineers and Constructors
Senior administrative assistant job in Baton Rouge, LA
Job Description WHAT WE NEED: Executive Assistant The Executive Assistant provides high-level administrative support to the Chief Executive Officer and the executive team, enabling them to focus on strategic decision-making and operational priorities. This role involves handling confidential information, managing complex calendars, coordinating travel arrangements, website design/monitoring and facilitating effective communication both internally and externally. The Executive Assistant is a critical partner to the executive team, ensuring efficient workflow and maintaining a professional and organized office environment. Responsibilities: Coordinate and manage complex calendars for the executive team, including scheduling and prioritizing appointments, meetings, and events. Anticipate conflicts and proactively resolve scheduling issues to optimize time management. Arrange and manage travel itineraries, including transportation, and accommodations. Prepare detailed travel agendas and provide necessary documents and information to executives for seamless travel experiences. Serve as a primary point of contact for internal and external stakeholders, including staff, clients, and partners. Screen and prioritize incoming communications, emails, and phone calls, and respond on behalf of the executives when appropriate. Draft and edit correspondence, reports, presentations, and other documents as required. Control meeting minutes. Handle sensitive and confidential information with the utmost discretion and professionalism. Maintain organized filing systems and document repositories to ensure efficient retrieval of information. Coordinate and support executive-level meetings, conferences, and events. Prepare meeting materials, agendas, and presentations. Take meeting minutes, track action items, and follow up on assigned tasks to ensure timely completion. Attend and participate in Public Relations meetings to plan office events and other company sponsored events. Attend and facilitate training development meetings, including the monthly Leadership Training meetings. Develop and maintain effective relationships with internal and external stakeholders. Liaise with senior executives, clients, and other key individuals to facilitate smooth communication and collaboration Assist with general office management tasks, including ordering supplies. Undertake special projects and assignments assigned by the executive team. Conduct research, analyze data, and prepare reports to support strategic decision-making and operational initiatives. Assist and co-create marketing events, sponsorships, and other Public Relations events. WHO WE NEED: Bachelor's degree in business administration or a related field (preferred). Proven experience as an executive assistant or similar role, supporting senior executives or high-level management. At least two to five years in office/clerical experience. Excellent organizational and time management skills, with the ability to prioritize tasks and work under pressure. Strong verbal and written communication skills, including exceptional grammar and attention to detail. Proficiency in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaborative platforms. Discretion and professionalism in handling confidential information. Strong interpersonal skills and the ability to build relationships with stakeholders at all levels. Proactive and resourceful problem-solving abilities. Flexibility and adaptability to changing priorities and deadlines. WHO WE ARE: Founded in 1987, Sigma is a professional multi-discipline engineering and design company that serves the petrochemical, fertilizer, and refining industries. Privately owned and operated by Engineers, Sigma's culture empowers employees and clients to choose relationships and projects that fit our values and ultimately act as an extension of our clients. Our technical resources provide unmatched quality in multi-discipline engineering and design, in-plant services, supplier quality inspections, field services, automation, procurement and expediting, construction management, and leadership training. If you would like to see more of what Sigma is about visit our website at **************** " We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law ." Ability to pass pre-employment drug/alcohol screening. Ability to pass background screening. Must be authorized to work in the United States Job Posted by ApplicantPro$31k-42k yearly est. 8d agoAssistant to Sr Executive
Fmolhs
Senior administrative assistant job in Baton Rouge, LA
The Assistant to Sr Executive 2 supports senior Executive Officers with administrative functions in order to increase the time the leader has available for executive level responsibilities. Handles a wide variety of complex and confidential situations and resolves conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. Calls on one or more lower level secretaries for assistance on a per project basis. The position relies on education, experience, professional training and judgment to accomplish responsibilities. A wide degree of creativity and latitude is expected, works under minimal supervision and may direct the work of other administrative staff. Responsibilities Document & Data Management Minutes from assigned meetings are accurately typed and distributed prior to meetings, meetings are scheduled and placed on appropriate calendars without scheduling conflict, and other administrative meetings are attended as requested. Composes correspondence on both routine and complex matters for the CEO. Coordinates with administration in various facilities and supports information needs, as evidenced by lack of complaints. Requests information and actions on behalf of the CEO and ensures that these requests are fulfilled efficiently and effectively. Gathers information to prepare assigned reports; assembles required information for regulatory needs such as inspections., JCAHO, DHH, etc. Filing & Organization All Confidential correspondence, records, minutes and other documents are classified, sorted, filed and purged in accordance to policy as evidenced by files kept in an organized manner and easy retrieval of information upon request at all times. Files documents, compiles new files, and transcribes data while ensuring the integrity and confidentiality of all file system information. Sorts mail, ensuring that urgent correspondence and time-dated material is prioritized. Maintains sufficient supplies to keep System administrative office and Conference Center equipped to run smoothly and ensures that assigned facilities are neat and clean. Utilizes time to accomplish work in an efficient manner. Telephone & Scheduling Management Arranges meetings, conferences, and appointments and performs associated duties relative to the maintenance of the CEO's schedule, including system-wide conferences. Meetings are organized effectively, materials distributed, and logistics coordinated as appropriate, without meeting delays, at all times. Coordinates and prepares for Board of Directors meetings. Answers telephones, routes callers, takes messages and provides information to callers using judgment and knowledge of entity operations. Executive Support Assesses the urgency and importance of situations and takes appropriate action to determine the necessary level of CEO and/or other executive involvement. Summarizes content of incoming material and data and briefs the CEO regarding important issues or conflicts as they arise. Oversees the overall functions of the administrative office. Supervises and/or completes special projects as assigned by Administration, including supervision of assigned clerical staff. Coordinates travel and lodging as needed. Prepares trip itineraries. Supports the CEO in holding Executive Team members accountable to timelines and commitments. Maintains confidentiality at highest levels of the organization. Other Duties as Assigned Uses empathy, accuracy, and compassion in response to questions and/or comments from visitors, customers, and fellow team members. Maintains a productive and positive working relationship with facilities throughout System. Serves as a liaison between System and facility management. Assumes personal responsibility for ongoing continuing education and professional development. Performs all other duties as assigned. Qualifications Experience - At least 5 years experience in an executive leadership level secretarial/administrative assistant position. Education - Associate's degree or its equivalent in experience or college coursework Special Skills - Proficient in MS Office applications$30k-51k yearly est. Auto-Apply 60d+ agoAdministrative Assistant
CC's Coffee House
Senior administrative assistant job in Baton Rouge, LA
Follows and models the values, mission, and culture of CCs. The Administrative Assistant provides clerical and administrative support to the Finance Department and other departments assigned. This position assists with daily administrative and accounting tasks, ensures smooth office operations, and occasionally supports warehouse shipping and receiving activities ESSENTIAL DUTIES AND RESPONSIBILITIES Greet office visitors and answer incoming calls in a professional, courteous manner. Manage the Customer Service line during normal business hours. Assist guests with loyalty accounts, online gift card funding, and general feedback resolution. Receive, sign for, and distribute office deliveries and mail. Sort, post, and distribute incoming and outgoing correspondence and packages. Print, distribute, and file invoices; perform routine document scanning and copying. Monitor and replenish office, kitchen, coffee, postage, and restroom supplies as needed. Order office supplies and maintain inventory for the corporate office. Maintain and update company contact information. Perform frequent data entry and verification in support of accounting and administrative functions. Reconcile and post daily sales transactions. Enter invoice data accurately and in a timely manner. Support warehouse shipping and receiving activities as needed. Utilize Microsoft Office Suite (Word, Excel, Outlook, etc.) for communication and documentation. Perform other clerical and administrative duties as assigned. SKILLS AND QUALIFICATIONS Strong organizational skills with the ability to manage multiple tasks efficiently. Excellent interpersonal and communication abilities; able to interact positively with guests and colleagues. Demonstrated ability to follow detailed written and verbal instructions. Basic math proficiency, including the ability to work with fractions, percentages, ratios, and proportions. Problem-solving skills with the ability to collect and analyze data to draw valid conclusions. Ability to maintain a clean, organized, and efficient office environment. Proficiency in Microsoft Office applications (Word, Excel, Outlook). Modeling CC's values and fostering a positive, inclusive team environment. REQUIREMENTS Ability to lift and carry items weighing up to 40 pounds for distances of at least 10 feet. Frequent sitting for extended periods; occasional bending, crouching, grasping, and reaching. Good hearing, vision, and verbal communication skills required. Work environment includes moderate noise levels and occasional exposure to warehouse conditions. Valid driver's license and reliable transportation for required travel (office product pickup, meetings, training, etc.). Strong communication skills: ability to prepare reports, write correspondence, and speak effectively before groups of team members or guests.$19k-27k yearly est. 3d agoExecutive Assistant
EFCU Financial Federal Credit Union
Senior administrative assistant job in Baton Rouge, LA
EFCU Financial is a fun and award-winning place to work, proudly recognized as one of the “Best Places to Work” in the Greater Baton Rouge Area. At EFCU Financial, we live by our core values of integrity, innovation, inclusion, and service. These values guide how we treat our members, support our community, and work together as a team. We offer a comprehensive benefits package designed to support your health, financial well-being, and work-life balance. This includes medical, dental, and vision insurance, paid time off, holidays, parental leave, a 401(k) plan with employer contributions, tuition reimbursement, short- and long-term disability, life insurance, a Health Savings Account (HSA), pet insurance, and team member loan discounts. Our incentive plans and employee referral program reward your contributions, while our service awards recognize your dedication. We are seeking an Executive Assistant with experience delivering high-level executive and confidential support with precision and discretion to support the Chief Executive Officer and the Board of Directors. This role is the heartbeat of coordination-interfacing seamlessly with senior leadership, board members, team members, guests, and vendors. You'll be the go-to expert for crafting polished reports, correspondence, manuals, and spreadsheets, leveraging a wide array of digital tools to keep operations running smoothly and communications sharp. Duties and Responsibilities: Prepare meeting materials for the Chief Executive Officer and the Board of Directors, including agendas, minutes, and committee reports. Manage the calendar for the Chief Executive Officer, proactively scheduling, coordinating, and confirming all internal and external meetings to ensure optimal time management and preparedness. Communicate with stakeholders to arrange and adjust meeting times as needed, providing timely reminders and ensuring all necessary materials are prepared in advance. Assemble and organize all materials needed for the monthly Board meetings and Board committee meetings. Manage all incoming and outgoing mail from the Chief Executive Officer and Board of Directors. Schedule travel arrangements for Board of Directors, Volunteers, and the Chief Executive Officer. Review official Travel Expense Forms and documentation before final approval. Attend conferences occasionally to support on-site coordination and ensure a seamless experience for other EFCU Financial participants. Plan, coordinate, and oversee internal and external events such as leadership retreats, board events and meetings, team meetings, team recognition programs and member engagement events. Work with vendors, venues and internal teams to ensure successful event execution. Prepare event communications, agendas, and materials. Support the rollout of organizational initiatives such as community outreach programs, internal process improvements and member engagement campaigns. Track deadlines, milestones, and deliverables for initiatives. Assist with internal communications, presentations, and reports related to Credit Union initiatives. Attend monthly Board Meetings and Board related committee meetings. Perform specialized or confidential administrative duties, including researching data and preparing reports as needed. Oversee the calendars of the Chief Executive Officer and the Board of Directors. Keep the Chief Executive Officer advised of complaints, telephone calls, and letters received. Act as the Purchasing Agent for the Credit Union, including procuring and transporting supplies as needed. Schedule meeting locations for Board Meetings, Executive Committee Meetings, and Board Planning Sessions. Maintain corporate files and records. Assist in other assigned duties. Minimum hourly rate: $25.08 Requirements Critical Knowledge, Skills, and Educational Requirements: High School Diploma or equivalent. A minimum of 5 years clerical with a minimum of 2-year in-depth administrative experience. Must have excellent writing, communication, and interpersonal skills. Exceptional organizational skills. Proficient in desktop computer software. Ability to travel occasionally. Exceptional typing skills are a must. Knowledge of contract terminology. Must be dependable and reliable. Must pass all credit and bond requirements. Knowledge of Credit Union products and services is a plus. Physical Requirements: The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Normal office environment where there is little discomfort or exposure to hazards due to temperature, dust, noise, etc. While performing the duties of this position, the team member is regularly required to walk; use hands and fingers, reach with hands and arms. The team member consistently is required to stand and sit, view computer screen, talk and hear, and at times may lift/move up to 10 pounds.$25.1 hourly 37d agoManagement Staff Wanted
MM&M Management Inc.
Senior administrative assistant job in Baton Rouge, LA
🔥 NOW HIRING MANAGEMENT - PIZZA ARTISTA Baton Rouge 🔥 Where creativity meets career growth! Do you love building great teams, creating unforgettable guest experiences, and working in a fast-paced environment with flavor and flair ? Pizza Artista in Lafayette is looking for dynamic, motivated leaders to join our management team! Why Pizza Artista? 🍕 Locally Owned with a Passion for People 💼 Competitive Pay + Growth Potential 📆 Flexible Scheduling 🎯 Hands-On Leadership Role 🎉 Positive, Team-Driven Culture What We're Looking For: • Restaurant or food service leadership experience • Strong communication & organizational skills • A passion for hospitality, teamwork, and excellence • A calm, solutions-oriented approach in a busy environment Bring your leadership, creativity, and love for great food to a company that values you. 📍 Apply online today! ****************************$56k-76k yearly est. 31d agoAdministrative Assistant
Associates In Pediatric Dentistry
Senior administrative assistant job in Baton Rouge, LA
Associates in Pediatric Dentistry We're a fun, family-focused pediatric dental office looking for a friendly and organized Front Office Administrator to join our team! Your Role: Greet patients and families with warmth and professionalism Manage appointments, phone calls, and patient records Verify insurance and process payments Support our clinical team with scheduling follow-ups and reviewing treatment plans We're Looking for Someone Who: Has excellent communication and multitasking skills Is detail-oriented, reliable, and comfortable with computers Brings a positive attitude and enjoys working with children Has dental office experience (preferred, but not required) We'd love the opportunity to meet you! 📧 Send your resume to: *************** 🌐 Learn more about us at: aipdbr.com$26k-33k yearly est. Easy Apply 25d agoExecutive Assistant - Hammond, LA
Ross Downing
Senior administrative assistant job in Hammond, LA
This role will help organize, file and communicate with others to make work more efficient. We are looking to improve our efficiency and our organization. Responsibilities Organizing Filing Screening calls Communicating with other employees Qualifications Office experience Good people skills Good phone skills Benefits: 401k, health, dental, vision, and life insurance plans.$29k-42k yearly est. Auto-Apply 60d+ agoExecutive Assistant - Hammond, LA
Ross Downing GMC Cadillac, LLC
Senior administrative assistant job in Hammond, LA
Job Description Help organize, file and communicate with others to make work more efficient. We are looking to improve our efficiency and our organization. Responsibilities Organizing Filing Screening calls Communicating with other employees Qualifications Office experience Good people skills Good phone skills Benefits: 401k, health, dental, vision, and life insurance plans.$29k-42k yearly est. 13d agoExecutive Assistant - Hammond, LA
Ross Downing Chevrolet, Inc.
Senior administrative assistant job in Hammond, LA
Job Description This role will help organize, file and communicate with others to make work more efficient. We are looking to improve our efficiency and our organization. Responsibilities Organizing Filing Screening calls Communicating with other employees Qualifications Office experience Good people skills Good phone skills Benefits: 401k, health, dental, vision, and life insurance plans.$29k-42k yearly est. 13d agoAdministrative Assistant
Lonestar Electric Supply
Senior administrative assistant job in Baton Rouge, LA
Apply Description VETERANS ARE ENCOURAGED TO APPLY Lonestar Electric Supply is seeking an experienced and highly organized Administrative Assistant to join our team. The ideal candidate will be able to provide effective and efficient office support and contribute positively to the daily administrative operations of the company. They will also be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results and follow our passion to MAKE IT HAPPEN for our partners and clients! Responsibilities: Assist with the management of office supplies and inventory. Manage and maintain company files, records, and databases. Undertake a variety of office support tasks, such as answering calls, responding to emails, and greeting visitors. Help with the organization and running of daily administrative operations of the company. Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable. Creates invoices according to company practices; submits invoices to customers. Maintains and updates customer files, including name or address changes, mergers, or mailing attentions. Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment. Creates reports regarding the status of customer accounts as requested. Other duties as assigned by management. Requirements: Proven experience as an administrative assistant, accounts payable, receivable, or relevant role. Excellent organizational and time management skills. Strong attention to detail and discretion. Proficient in Microsoft Office Suite. Excellent communication and interpersonal skills. Ability to work effectively under pressure and handle multiple tasks simultaneously. Comfortable incorporating new and effective ways to achieve better results. Epicor Eclipse ERP experience preferred. Physical Requirements: Lifting up to 25 lbs. may be required infrequently. Must be able to remain in a stationary position 50% of the time. Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Benefits Medical, dental, life and vision insurance 401(k) Retirement Plan and Match Paid Time Off Specified Holiday Pay Disclaimer: This job description is a general outline of the day-to-day duties to be expected and may not cover all job responsibilities that may be assigned by management. If you are a highly motivated individual with a passion for providing excellent office support, please apply today.$24k-32k yearly est. 48d agoAdministrative Assistant
Artech Information System
Senior administrative assistant job in Baton Rouge, LA
Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost. Job Description Title: Administrative Assistant Description: 1 Months (Contract to Hire) Location: Baton Rouge, LA Requirement: · Responsibilities include managing day to day operations of the call center. · Coordinate all maintenance department activities and work process flow, establishing policy and procedure, effectively communicate with school administration, parents, and students. · Ensuring timely customer service, processing of work orders, compiling reports to general manager and managing the work order database. · This position will also spend a portion of his/her time doing administrative work. · Ideal candidate will possess 3-5 years' experience in a call center. · Familiarity with a maintenance or construction project management, architectural, or engineering environment would be a plus. · Must be proficient with all Microsoft Office (i.e. Excel, Word, Access) programs, have exceptional customer service skills, ability to multi-task and efficiently work in fast-paced, high-pressure environment. Additional Information If you are interested, please contact: Pankhuri Raizada ************ pankhuri.raizada@artechinfo$24k-31k yearly est. 3d agoAdvanced Warehouse Clerical Support Administrator
Best Buy
Senior administrative assistant job in Gonzales, LA
As an Advanced Warehouse Clerical Support Administrator, you'll create exceptional online shopping experiences by ensuring order integrity for our customers. Your tools will include system audits, research, issue escalations and communication between teams. In this role, you'll manage direct-to-customer orders using email and phone correspondence as well as our internal systems. You'll assist with all supply chain clerical functions, most commonly including waving, loading and receiving shuttles, completing truck check in processes and filling out communication forms. What you'll do * Enter, verify, maintain and correct data on a computer or handheld scanning device * Create work assignments for warehouse personnel * Complete distribution center reports. Verify all product returned to the warehouse by delivery and install teams * Process records, document data and prepare reports for various control areas of the center * Resolve issues concerning vendor appointments, shipment quality, damage and third-party logistics deliveries * Manage direct to client orders through multiple systems, email and phone correspondence Basic qualifications * Able to stand and sit for long periods of time. * Able to work in a non-climate-controlled environment. * Able to lift up to 50 pounds with or without accommodation. * Proficient with Microsoft Office * Ability to learn new software programs and work with multiple operating systems Preferred qualifications * 2 years of inventory, warehousing or general office experience What's in it for you We're committed to helping our people thrive at work and at home. We offer generous benefits that address your total well-being and provide support as you need it, especially key moments in your life. Our benefits include: * Competitive pay * Generous employee discount * Financial savings and retirement resources * Support for your physical and mental well-being About us As part of the Best Buy team, you'll help us fulfill our purpose to enrich lives through technology. We bring that to life every day by humanizing and personalizing tech solutions for every stage of life - in our stores, online and in customers' homes. Our culture is built on deeply supporting and valuing our amazing employees who make it all possible. We're committed to being a great place to work, where you can unlock unique career possibilities. Above all, we aim to provide a place where you can bring your full, authentic self to work now and into the future. Tomorrow works here. Best Buy is an equal opportunity employer. Application deadline: Minimum of 5 days from the posting date. You can find that date above the job title at the top of the page. Auto Req. ID1007800BR Location Number 001319 DPAD-NEW ORLEANS Address 8200 Highway 44 Ste 101$15.82 - $24.12 /hr Pay Range $15.82 - $24.12 /hr$15.8-24.1 hourly 12d agoContent Creator & Admin Assistant
HCO Behavioral Health
Senior administrative assistant job in Baton Rouge, LA
Are you creative, organized, and obsessed with social media, branding, and content? Are you the kind of creative who doesn't just post content -you create content that gets people talking, clicking, sharing, and wanting to know more? We're looking for a Creative Marketing & Content Assistant to help build our brand presence, grow client interest, and support behind-the-scenes operations. You'll work directly with the founder across multiple brands and projects - this is a hands-on, high-growth opportunity for someone who is both strategic and creative. What You'll Do: Assist with social media strategy, planning, and posting (TikTok, IG, FB, LinkedIn) Create engaging, on-trend social media content (Reels, TikToks, carousels, stories, etc.) Help grow online presence through relatable and converting content Edit short-form videos and write captions that get clicks and start conversation Stay up to date with platform trends, algorithms, and content styles Create graphics, pitch decks, and promotional materials (Canva or similar) Assist in building out coaching programs and courses Contribute to digital campaigns, launch plans, and brand marketing Help manage operations like appointment follow-ups, scheduling, and content planning Help build workflows, automations, and campaign flows Work alongside me on special creative and client projects BONUS: If you love being on camera or want to grow your own presence, that's a huge plus! Take ownership of tasks and report progress consistently You'll Thrive in This Role If You Are: A self-starter who takes initiative, figures things out, and asks great questions A content lover who understands what stops the scroll and what makes someone say “I need that” Ambitious, hands-on, and eager to grow your skills + impact Strong with Canva, video editing apps, and social platforms (TikTok, IG, FB, LinkedIn) Curious and coachable - always looking for how to make things better Organized, detail-oriented, and able to juggle multiple tasks Local to Baton Rouge (or willing to travel occasionally) Why You'll Love This Role: You'll work directly with a purpose-driven founder and entrepreneur Your creativity and voice will matter - and be seen Flexible schedule, real ownership, and performance-based growth Great culture, mentorship, and future opportunity to lead or expand your role$22k-31k yearly est. 60d+ agoAdmin Assistant - Leading Corporate Bank
Pagegroup Plc
Senior administrative assistant job in Central, LA
As an Administrative Assistant, your main responsibilities will include: * Providing comprehensive administrative support to the Secretarial & Business Support department. * Coordinating schedules, appointments, and meetings to ensure smooth operations. * Managing correspondence, including drafting, reviewing, and distributing communications. * Maintaining and organising departmental records and documents for easy access. * Assisting in the preparation of reports, presentations, and other materials. * Handling general office tasks, including ordering supplies and managing office equipment. * Collaborating with internal teams to streamline administrative work flows. * Ensuring confidentiality and professionalism in all aspects of work. The Successful Applicant A successful Administrative Assistant should have: * 3-5 year's experience in administrative or secretarial role, preferably in a bank or financial institution. * Proven experience in providing administrative support within a professional setting. * Strong organisational skills with attention to detail. * Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint. * Excellent written and verbal communication skills in English. * A proactive and adaptable approach to handling multiple tasks. * Knowledge of the financial services industry is an advantage but not essential. What's on Offer * Opportunity to gain valuable experience in the financial services industry. * Chance to work in a professional and structured environment. * Flexibility and diverse responsibilities. * Global career development opportunities. * Inclusive and supportive team culture. If you are an organised and motivated individual, this Administrative Assistant role in Hong Kong might be the perfect fit. Apply today to take the next step in your career! Contact Yuri Tsang Quote job ref JN-072025-6782258 Phone number +**********538$26k-33k yearly est. 15d agoAdministrative Assistant 2
Southeastern Louisiana University
Senior administrative assistant job in Hammond, LA
Southeastern Louisiana University's Office of Career Services invites applications for the Administrative Assistant 2 position. The Office of Career Services assists Southeastern students and alumni with their career exploration and job search processes by providing a wide array of valuable career advising and job search assistance. This position provides clerical and administrative support for the Office of Career Services professional and part-time staff. This position requires knowledge of various types of computer software for word processing, creation of spreadsheets and presentations, making budget adjustments, keeping time, conducting searches via the Internet, communicating via email, scheduling appointments for staff, registering students, alumni, and employers with our office recruitment software system, assisting in the coordination of on-campus interviews, career and job events, and resume referrals. Career Services works with all academic departments on campus to serve the student body. Current Minimum Salary Rate: $12.03/hour AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES * Accepting Direction: The ability to accept and follow directions from those higher in the chain of command * Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas * Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions EXAMS AND LICENSE REQUIRMENTS No Civil Service test score is required in order to be considered for this vacancy Applicants must possess a valid driver's license and be able to be certified through the Southeastern Defensive Driving Course MINIMUM QUALIFICATIONS One year of experience in administrative services. SUBSTITUTIONS Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience. * Failure to provide your qualifying work experience will result in your application not being considered * Any qualifying experience that is based on college credit/hours will require a transcript for verification. * Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Commission on Higher Education; the New England Association of Schools and Colleges; the Higher Learning Commission; the Northwest Commission on Colleges and Universities; the Southern Association of Colleges and Schools; and the Western Association of Schools and Colleges. When applying, you should list all Education and Work Experience on this application. When listing your Work Experience, indicate if the job was full-time or part-time and what percentage of time you spent on each of the duties listed. This information will be used to determine if you meet the Minimum Qualifications of the position. If complete information is not listed, it may result in your application not being considered. * Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has 90 days from the closing date of the posting to make a hiring decision. Click Here to View the Civil Service Job Spec Posting Close Date November 13, 2025 Please Note: Applications must be completed and submitted by 11:59 p.m. on the posting close date to ensure consideration. Southeastern Louisiana University is committed to fostering an environment of inclusion, respect and appreciation of differences in individuals. Southeastern is also designated as a State as a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. How to Apply Click on the Apply button and complete an electronic application, which can be used for this vacancy as well as future vacancies. HR Contact If you have questions about this position, the application process or need special accommodations, please call the Human Resources Office at ************** or send an email to *********************.$12 hourly Auto-Apply 10d agoAdministrative Assistant
Delta College of Arts & Technology
Senior administrative assistant job in Baton Rouge, LA
Job DescriptionPosition Description: Delta College of Arts & Technology is seeking a highly motivated and customer service-oriented individual to join our team as a full-time Administrative Assistant to support our Baton Rouge campus. The ideal candidate must have a pleasant personality and must be comfortable with a (sometimes) busy office environment. This is a terrific entry-level opportunity. The Administrative Assistant will perform a variety of clerical and administrative tasks, including: Answering calls and greeting visitors as needed; routing calls to appropriate staff and/or taking and delivering messages. Processing incoming and outgoing mail in a timely manner. Performing data entry and filing tasks. Ensuring proper sign-in & maintaining appropriate security procedures. Handling special administrative projects such as conference preparation and other overflow work as assigned. Performing other duties as assigned. Requirements:High School diploma or equivalent required. One to two years of experience in an administrative role. Proficient in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Other Requirements:Successful candidates must be able to pass a pre-employment drug screen and background check. Additional Information: Full-time employees are eligible for comprehensive benefits that include Health, Dental, and Vision plans, paid vacation and holidays, and more!$19k-22k yearly est. 6d agoExecutive Assistant - FMOL Health System (Experienced)
Fmolhs
Senior administrative assistant job in Baton Rouge, LA
The Executive Assistant relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. The position relies on experience and judgment to accomplish responsibilities, works under minimal supervision, while creativity is expected to perform the job, and may lead and direct the work of others. Responsibilities Document & Data Management: All correspondence, records, minutes and other documents are classified, sorted, filed and purged in accordance to policy as evidenced by files kept in an organized manner and easy retrieval of information upon request at all times. Maintains open communication with System staff and other facility administrations and provides information as requested or needed, as evidenced by lack of complaints. Meetings are organized effectively, materials distributed, and dietary services and audio-visual equipment coordinated as appropriate without meeting delays at all times. Minutes from meetings are accurately typed and distributed prior to meetings, meetings are scheduled and placed on appropriate calendars without scheduling conflict; attends other administrative meetings as requested. Filing & Organization: Presentations and documents are designed, formatted and created using advanced features of MS Office applications (Word, Excel, Power Point). Internal and external presentation and proposals are prepared on behalf of assigned executive(s) within specified deadlines. Internal and external meeting arrangements, including invitation and registration process, facilities, catering and logistics as well as travel and hotel arrangements are efficiently coordinated as needed. Telephone & Scheduling Management: Assistance is provided to assigned executive(s) in time management, ensuring that meetings begin and end on time, building travel time into schedule, and minimizing interruptions. The assigned executive's calendar is effectively maintained, scheduling and confirming appointments, determining priorities independently or in consultation with executive. Maintains schedules in an orderly manner. Makes all travel arrangements for meetings, trips, and conferences. As gatekeeper for the assigned executive, efficiently screens visitors, calls, requests, and inquiries and responds within set timeframes or refers to appropriate party, schedules meeting or call, and contacts are followed up as appropriate. Ensures telephone coverage at all times during regular working hours; paperwork is handled promptly and efficiently, and visitors are directed to the appropriate person/department. Telephone calls are courteously and accurately handled and messages given on behalf of the Executive staff as appropriate, as evidenced by lack of customer complaints. Executive Support: Visitors, staff, physicians, consultants, and any other individual on behalf of the Executive Administration are addressed with in a professional and orderly manner; no complaints from customers. All necessary arrangements for assigned executive staff, visiting FMOL staff, consultants and other assigned individuals are appropriately arranged to ensure attendance at programs/seminars as required. Appropriately and effectively communicates pertinent information, meeting schedules, travel arrangements, etc to the Executive Team at all times. Other Duties as Assigned: Other duties as assigned are completed. Acts as a backup for other Executive Assistants as needed. Qualifications Experience: 3 yrs exp in a senior leadership level secretarial/administrative assistant position. Education: High school diploma or its equivalent Skills: Proficient in MS Office applications. Exemplary interpersonal skills, discretion, mature demeanor, professional presence.$29k-42k yearly est. Auto-Apply 60d+ agoManagement Staff Wanted
MM&M Management Inc.
Senior administrative assistant job in Baton Rouge, LA
Job DescriptionSalary: Based on Experience NOW HIRING MANAGEMENT PIZZA ARTISTA Baton Rouge Where creativity meets career growth! Do you love building great teams, creating unforgettable guest experiences, and working in a fast-paced environment with flavor and flair ? Pizza Artista in Lafayette is looking for dynamic, motivated leaders to join our management team! Why Pizza Artista? Locally Owned with a Passion for People Competitive Pay + Growth Potential Flexible Scheduling Hands-On Leadership Role Positive, Team-Driven Culture What Were Looking For: Restaurant or food service leadership experience Strong communication & organizational skills A passion for hospitality, teamwork, and excellence A calm, solutions-oriented approach in a busy environment Bring your leadership, creativity, and love for great food to a company that values you. Apply online today! ****************************$56k-76k yearly est. 3d agoExecutive Assistant - Hammond, LA
Ross Downing
Senior administrative assistant job in Hammond, LA
Help organize, file and communicate with others to make work more efficient. We are looking to improve our efficiency and our organization. Responsibilities Organizing Filing Screening calls Communicating with other employees Qualifications Office experience Good people skills Good phone skills Benefits: 401k, health, dental, vision, and life insurance plans.$29k-42k yearly est. Auto-Apply 60d+ ago
Learn more about senior administrative assistant jobs
How much does a senior administrative assistant earn in Baton Rouge, LA?
The average senior administrative assistant in Baton Rouge, LA earns between $22,000 and $43,000 annually. This compares to the national average senior administrative assistant range of $34,000 to $62,000.
Average senior administrative assistant salary in Baton Rouge, LA
$31,000
What are the biggest employers of Senior Administrative Assistants in Baton Rouge, LA?
The biggest employers of Senior Administrative Assistants in Baton Rouge, LA are:
- Cytel
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