Senior administrative assistant jobs in Bloomington, IN

_This position is remote and can be based anywhere within the United States. Candidates must be able to work within EST or CST business hours._ **_What Administration contributes to Cardinal Health_** Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues. **_Responsibilities_** + Maintain Vice President's calendar, including but not limited to management of daily schedule, quickly responding to schedule changes, coordinating multiple schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.) + Provides executive administrative support for eight other Vice President level leaders. + Maintain confidentiality of executive communication, projects, and work. + Coordinate travel including the booking of all flights, hotels, car rental, etc. for conferences, and other external and internal events and meetings. + Prepare and submit expense reports for executive staff members as requested. Review and approve expense reports as executive delegate which requires familiarity with all T&E policies. + Coordinate department leadership meetings and arrange catering and transportation when needed. + Create, edit, and proofread Microsoft PowerPoint, Excel and Word documents and presentations utilizing data or input provided by staff inclusive of managing shared live versions on Microsoft Teams. + Maintain team organization charts. + Screen incoming calls/inquiries and handle independently where possible. + Other administrative support duties (i.e., functional support during key projects), as assigned. **_Qualifications_** + 6+ years of experience, preferred + High School Diploma, GED or technical certification in related field or equivalent experience, preferred + Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts) + Proficient verbal and written communication skills + Proven experience and ability to multitask. + Ability to interface with employees at all organizational levels, especially VP+ level. Work collaboratively with peer level Executive Administrative Assistants. + Ability to escalate issues when necessary. + Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities. + Detail-oriented and able to work with a high level of confidentiality, experience using discretion and judgment in all interactions. + Proficient in Microsoft Office programs and Outlook **_What is expected of you and others at this level_** + Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments + Comprehensive knowledge in technical or specialty area + Ability to apply knowledge beyond own areas of expertise + Performs the most complex and technically challenging work within area of specialization + Preempts potential problems and provides effective solutions for team + Works independently to interpret and apply company procedures to complete work + Provides guidance to less experienced team members + May have team leader responsibilities but does not formally supervise **Anticipated hourly range:** $27.00/hr - $42.00/hr **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/29/2025 *if interested in opportunity, please submit application as soon as possible. _**The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity._ _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Job Description At OneAmerica, we deliver on promises when customers need us most. We believe the best way to serve our customers is to know that every individual, employee, family and business we work with has unique personal and financial goals. We keep our promises, so we can help them achieve their goals and realize their definition of financial success. Job Summary We are seeking a highly organized and proactive Administrative Assistant Sr. to provide comprehensive support for the Vice President of Marketing Strategy & Operations and the Vice President of Distribution Channel Marketing. This role requires a self-starter who thrives in a fast-paced environment, demonstrates exceptional discretion, and excels at managing multiple priorities with minimal supervision. Why Join Us? - This is an opportunity to work closely with executive leadership and contribute to the success of a high-impact division. If you are a detail-oriented professional who enjoys being at the center of operations, we encourage you to apply. Responsibilities: Serve as a liaison between executives, their teams, and key business partners to ensure seamless communication and alignment. Manage complex calendars, prioritize meetings, and optimize the executives' time. Prepare executives for meetings, deadlines, and conferences with proactive planning. Coordinate and attend meetings, capturing detailed action items and follow-ups. Support internal and external board preparation and maintain industry meeting schedules. Arrange travel logistics and process expense reports in a timely manner. Lead and support web and in-person presentations for company and industry events. Create and edit presentations, spreadsheets, reports, and other business documents. Provide backup support to other administrative staff as needed. Handle confidential information with integrity and professionalism. Qualifications: Minimum of 4 years of administrative experience, preferably supporting senior leadership. Advanced proficiency in Microsoft Office Suite. Strong interpersonal, communication, and listening skills. Proven ability to maintain confidentiality and exercise sound judgment. Excellent organizational skills and attention to detail. Ability to work independently and manage multiple tasks in a dynamic environment. Experience in recording and composing meeting minutes is a plus. High School Diploma, or any combination of education and experience which would provide an equivalent background Salary Band: 03C This selected candidate will be expected to work hybrid in Indianapolis, IN. The candidate will also be expected to physically return to the office in CA, WI, IN or ME as business needs dictate or for team-building and collaboration. If you are offered and accept this position, please be advised that OneAmerica does not have any offices located in the State of New York and OneAmerica associates are not permitted to work remotely in the State of New York. Disclaimer: OneAmerica is an equal opportunity employer and strictly prohibits unlawful discrimination based upon an individual's race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other characteristic protected by law. For all positions: Because this position is regulated by the Violent Crime Control and Law Enforcement Act, if an offer is made, applicants must undergo mandated background checks as a condition of employment. Such background checks include criminal history. A conviction is not necessarily an absolute bar to employment. Consistent with applicable regulatory guidelines and law, factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered. To learn more about our products, services, and the companies of OneAmerica, visit oneamerica.com/companies. #LI-HW1

At OneAmerica, we deliver on promises when customers need us most. We believe the best way to serve our customers is to know that every individual, employee, family and business we work with has unique personal and financial goals. We keep our promises, so we can help them achieve their goals and realize their definition of financial success. Job Summary We are seeking a highly organized and proactive Administrative Assistant Sr. to provide comprehensive support for the Vice President of Marketing Strategy & Operations and the Vice President of Distribution Channel Marketing. This role requires a self-starter who thrives in a fast-paced environment, demonstrates exceptional discretion, and excels at managing multiple priorities with minimal supervision. Why Join Us? - This is an opportunity to work closely with executive leadership and contribute to the success of a high-impact division. If you are a detail-oriented professional who enjoys being at the center of operations, we encourage you to apply. Responsibilities: Serve as a liaison between executives, their teams, and key business partners to ensure seamless communication and alignment. Manage complex calendars, prioritize meetings, and optimize the executives' time. Prepare executives for meetings, deadlines, and conferences with proactive planning. Coordinate and attend meetings, capturing detailed action items and follow-ups. Support internal and external board preparation and maintain industry meeting schedules. Arrange travel logistics and process expense reports in a timely manner. Lead and support web and in-person presentations for company and industry events. Create and edit presentations, spreadsheets, reports, and other business documents. Provide backup support to other administrative staff as needed. Handle confidential information with integrity and professionalism. Qualifications: Minimum of 4 years of administrative experience, preferably supporting senior leadership. Advanced proficiency in Microsoft Office Suite. Strong interpersonal, communication, and listening skills. Proven ability to maintain confidentiality and exercise sound judgment. Excellent organizational skills and attention to detail. Ability to work independently and manage multiple tasks in a dynamic environment. Experience in recording and composing meeting minutes is a plus. High School Diploma, or any combination of education and experience which would provide an equivalent background Salary Band: 03C This selected candidate will be expected to work hybrid in Indianapolis, IN. The candidate will also be expected to physically return to the office in CA, WI, IN or ME as business needs dictate or for team-building and collaboration. If you are offered and accept this position, please be advised that OneAmerica does not have any offices located in the State of New York and OneAmerica associates are not permitted to work remotely in the State of New York. Disclaimer: OneAmerica is an equal opportunity employer and strictly prohibits unlawful discrimination based upon an individual's race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, mental/physical disability, medical condition, marital status, veteran status, or any other characteristic protected by law. For all positions: Because this position is regulated by the Violent Crime Control and Law Enforcement Act, if an offer is made, applicants must undergo mandated background checks as a condition of employment. Such background checks include criminal history. A conviction is not necessarily an absolute bar to employment. Consistent with applicable regulatory guidelines and law, factors such as the age of the offense, evidence of rehabilitation, seriousness of violation, and job relatedness are considered. To learn more about our products, services, and the companies of OneAmerica, visit oneamerica.com/companies. #LI-HW1

Division:Eskenazi Health Sub-Division: Hospital Schedule: Full Time Shift: Days Eskenazi Health serves as the public hospital division of the Health & Hospital Corporation of Marion County. Physicians provide a comprehensive range of primary and specialty care services at the 333-bed hospital and outpatient facilities both on and off of the Eskenazi Health downtown campus including at a network of Eskenazi Health Center sites located throughout Indianapolis. Senior Executive Assistant - Eskenazi Health Make an impact at the executive level. Eskenazi Health is seeking a skilled Senior Executive Assistant to support our Chief Executives and Senior Leaders. This role is key to advancing our mission to Advocate, Care, Teach, and Serve, especially for Marion County's most vulnerable communities. What You'll Do * Provide high-level administrative support with minimal supervision * Manage calendars, meetings, travel, and communications * Prepare reports, presentations, and meeting materials * Maintain confidential records and files * Coordinate special projects and ensure timely execution * Serve as a liaison for internal and external stakeholders What We're Looking For * Bachelor's degree in Business or related field + 2 years of admin experience * OR 8 years of executive-level support experience * Strong organizational skills and discretion with confidential information * Proficiency in Microsoft Office and excellent communication skills Why Eskenazi Health? We offer a robust benefits package including: * Medical, Dental & Vision Plans * Retirement & Tuition Reimbursement * Generous PTO & Wellness Programs * Disability Coverage & Pet Insurance * And much more! Accredited by The Joint Commission and named as one of Indiana's best employers by Forbes magazine for two consecutive years and the top hospital in the state for community benefit by the Lown Institute, Eskenazi Health's programs have received national recognition while also offering new health care opportunities to the local community. As the sponsoring hospital for Indianapolis Emergency Medical Services, the city's primary EMS provider, Eskenazi Health is also home to the first adult Level I trauma center in Indiana, the only verified adult burn center in Indiana and Sandra Eskenazi Mental Health Center, the first community mental health center in Indiana, just to name a few. Nearest Major Market: Indianapolis

The Executive Assistant will support our President. The ideal candidate is an experienced, self -motivated, proactive, and detail -oriented professional who can multitask and enjoy a variety of responsibilities. This role requires both traditional administrative support functions and unique responsibilities such as project coordination, light video editing, graphic design, and social media management in an entrepreneurial and retail technology environment. The position is a structured hybrid schedule of approximately 25 hours per week. The Executive Assistant is a vital link in the organization, providing support to the President/ in a one -on -one working relationship. This role involves high -level administrative tasks, project coordination, and participation in special assignments. The Executive Assistant will also manage the President's schedule, coordinate meetings, and be responsible for internal and external communication and, on occasion, may be the face of the company. Demonstrate leadership to maintain credibility, trust, and support within the company. Manage, create, and distribute internal and external communications. Facilitate smooth internal communication, acting as a bridge between the President's office and internal departments. Prepare agendas, reports, presentations, and other necessary documentation for meetings. Coordinate the President's daily scheduling, travel arrangements, and meeting logistics. Assist in coordinating and managing projects led by the President, ensuring deadlines and milestones are met. Manage and curate the company's social media presence under the guidance of the President Light video editing and graphic design tasks for presentations and social media posts. Maintain discretion and confidentiality in relationships with all board members. Other duties as assigned. Requirements Bachelor's degree or equivalent experience in Business Administration or a related field. Minimum of 3 years of experience as an Executive Assistant reporting directly to senior management. Advanced Microsoft Office skills, with an ability to learn task related and firm -specific programs and software. A team mindset with a proficiency for collaboration, accepting and utilizing delegation of duties. Strong organizational, project management, attention to detail, and problem -solving skills Benefits

Full-time Description Provides administrative and project support services to the President/Chief Executive Officer (CEO), much of which is confidential and some of which is complex in nature. Serves as the first point of contact for the Executive department for visitors, including but not limited to, shareholders, members of the board of directors, guests, JCBank team members and vendors. Responsible for calendar management for CEO, Senior Leadership and Board of Directors as assigned. Provides administrative support to the Bank's Chairman of the Board and Board Committee Chairpersons as requested and/or assigned. Coordinates and handles incoming and outgoing communications on behalf of CEO, including but not limited to, phone, email and letter correspondence. Assists CEO with preparation of various presentation materials, meeting minutes and miscellaneous reports and documents. Makes travel arrangements for CEO and other Senior Leaders as assigned. Performs holding company duties and responsibilities as assigned in support of investor and shareholder relations. Assists SVP, Chief Risk and Management Services Officer with selected administrative duties. Requirements High school diploma or GED equivalent required Associate or Bachelor degree preferred Minimum of 3-5 years administrative or related experience required Basic knowledge/understanding of accounting principles (i.e. debits/credits) Previous banking experience preferred Previous experience with stock related matters and processing of transactions preferred

Exciting Opportunity to Join Our Legacy of Environmental Leadership! About Us: At Arcwood Environmental, we are more than just a company; we are pioneers in industrial waste management, committed to creating a cleaner, safer world. Since our inception during the environmental movement of the 1970s, we've been at the forefront of solving complex environmental challenges. Headquartered in Indianapolis, Indiana with a dedicated team of 2,000+ employees spread across the United States, we provide innovative and compliant solutions to thousands of clients in diverse industries. Why Arcwood? * Impactful Work: Be part of a team that makes a real difference. Our comprehensive services range from hazardous waste management and emergency response to onsite support and technical solutions, allow us to solve our customers' waste challenges. We are part of the solution. We don't generate any waste ourselves. * Growth Opportunities: At Arcwood, your contribution is valued beyond your job title. We believe in the power of continuous learning and growth, encouraging every employee to expand their skills and take on new challenges. * Safety First: Your health and safety are our top priorities. We foster a culture where every employee is empowered to act safely and ensure the well-being of their colleagues. Our mantra is Safe and Compliant, Always. * Collaborative Environment: Together we can achieve much more. Join a supportive and dynamic team where your ideas and efforts are recognized and rewarded. Our Commitment: We are dedicated to fostering an inclusive and innovative workplace where every employee can thrive. As part of our team, you will have the freedom to contribute your expertise wherever needed, ensuring the success of our mission to protect the environment. Our Vision: Our vision is to be the most trusted partner in the environmental services industry. We put our customers first and deliver agile, sustainable, and innovative solutions. We commit to nurturing top talent and creating lasting value for our customers, shareholders, communities, and the planet. Our Ownership: Arcwood Environmental is backed by the EQT Infrastructure VI fund, enhancing our capabilities, and expanding our reach. EQT is a dynamic global investment powerhouse managing EUR 232 billion in assets (EUR 128 billion fee-generating). With a focus on Private Capital and Real Assets, EQT owns and supports leading companies across Europe, Asia-Pacific, and the Americas, fostering sustainable growth, operational excellence, and market leadership. This exciting ownership positions us for continued impacts and growth in the future. Executive Assistant As an Executive Assistant you will provides essential support to several executive leaders, ensuring the smooth execution of key administrative functions such as calendar management, travel coordination, and high-level communications on behalf of the leadership team. With a sharp focus on proactive organization and strategic alignment, this role is instrumental in driving the efficiency and effectiveness of executive operations. The Executive Assistant also acts as a trusted liaison across the organization, facilitating seamless collaboration and managing upcoming meetings and action items with precision. Success in this role demands exceptional judgment, meticulous attention to detail, accountability, and creative problem-solving. Representing Arcwood Environmental with professionalism and discretion, the Executive Assistant plays a pivotal role in fostering relationships and upholding the integrity of the brand. This position reports directly to the Chief Digital Information Officer (CDIO). Essential Functions & Requirements: Calendar & Schedule Management * Manages various leaders' schedules, organizing meetings, conferences, and teleconferences * Coordinates travel arrangements and reconciles expense reports * Ensures proper setup and logistics for meetings, including technology, hospitality, venue coordination and agenda / presentation preparation Communication & Reporting * Provides daily support and facilitates communication within the team and with external contacts * Prepares status reports and updates to keep the leader informed on major projects and operations within their department * Liaises with other departments and external agencies, maintaining confidentiality * Represents the Company by managing brand representation, information flow, and confidential data Documentation & Information Management * Maintains filing systems, takes meeting minutes, and ensures historical reference * Develops and tracks meeting agendas and action items * Creates professional documents such as spreadsheets, charts, and visual aids * Develops presentations from data and outlines with minimal direction * Maintains organizational and corporate document accuracy Strategic, Operational & Client Support * Implements process improvements to enhance department and office operations * Enhances leadership performance by taking ownership of diverse and high-priority tasks * Provides excellent customer service and timely responses to internal and external inquiries * Prioritizes health and safety by adhering to policies, processes, and maintaining safe practices at all times * Takes on additional duties as assigned to support the team and organization Education: * Associates degree in business administration, human resources, communications or related field (required) Experience: * 5+ years of direct experience providing high-level administrative support to executive leaders, including Vice Presidents, Presidents, COOs or CEOs (required) -OR- * In lieu of a degree, 7+ years of direct experience in providing high-level administrative support to executive leaders, including Vice Presidents, Presidents, COOs or CEOs (required) * Demonstrated experience successfully managing complex schedules, travel logistics, and confidential communications for high-level leadership (required) Competencies: * Ability to navigate fast-paced, dynamic environments while ensuring executive priorities are met with discretion and precision * Strong skillset in anticipating needs and proactively resolving issues to support the strategic effectiveness of C-Suite leaders * Adept at building relationships across all levels of an organization, fostering cross-functional alignment in support of leadership goals * Ability to manager confidential information with discretion, trustworthiness, and sound judgement * Outstanding written and verbal communication skills, with a strong ability to build relationships and represent leadership professionally * Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with fluency in digital collaboration tools * Expertise in planning and executing complex events, coordinating travel logistics, and supporting high-impact business meetings * Ability to maintain a positive, collaborative, and professional demeanor in all interactions * Strong problem-solving capabilities with the agility to meet deadlines and manage competing priorities * Willingness to travel for business needs (less than 10%) and accommodate work outside normal business hours as required * Ability to work at a computer screen for extended periods while maintaining accuracy and focus * Regular and predictable attendance to perform the functions and requirements of this role Benefits, Compensation, & Workforce Diversity: Arcwood offers competitive pay and bonus incentives. Benefits include choice of medical, dental, and vision plans, flexible spending or health savings accounts, employee and dependent life insurance, short and long-term disability, 401(k) savings plan with 7% company match, and tuition reimbursement. Equal Opportunity Employer - Veterans & Disabilities A post-offer drug screen and background check will be required.

Job Description The data collection staff will assist the Department in its statutory responsibilities related to sex and violent offender registration. Incumbent reports to the Sex and Violent Offender Registration and Victim Services Division of the Department of Correction. Essential Functions: Research and collect court documents Analyze and interpret the documents collected Communicate with local and state law enforcement agencies Enter data into a designated web portal and data systems Perform related duties as assigned by Division Staff Job Requirements: Broad experience with data collection and data entry. Broad knowledge of the Criminal Code. Thorough knowledge of the Department of Correction, as well as all levels of the Criminal Justice System. Experience and comfortability with court documents and legal jargon Excellent written, verbal, and interpersonal communication skills. Strong organizational and time management skills. Ability to read and process data including information on crimes that is detailed, thorough, and contains sensitive material Ability to establish cooperative working relationships with department staff and external agency staff. Difficulty of Work: Incumbent must be able to handle multiple, complex tasks and make good decisions based on his or her knowledge and understanding of each specific question and assignment. Incumbent must use multiple methods in accomplishing an end result or outcome of a particular task and must be timely and accurate in completion of all tasks. Incumbents work must be accurate. Consequences of inaccurate data include a negative public perception of the Department and potential public safety risks to the communities. Incumbent works independently with work being reviewed on a periodic basis for accuracy, compliance with policy, and overall Department goals. Personal Work Relationships: Incumbent must maintain working relationships with all Department personnel to discuss projects related to their needs. Minimum Qualifications: Bachelors Degree required Masters Degree preferred Equivalent work experience may also be considered

Job Description Exciting Opportunity to Join Our Legacy of Environmental Leadership! About Us: At Arcwood Environmental, we are more than just a company; we are pioneers in industrial waste management, committed to creating a cleaner, safer world. Since our inception during the environmental movement of the 1970s, we've been at the forefront of solving complex environmental challenges. Headquartered in Indianapolis, Indiana with a dedicated team of 2,000+ employees spread across the United States, we provide innovative and compliant solutions to thousands of clients in diverse industries. Why Arcwood? Impactful Work: Be part of a team that makes a real difference. Our comprehensive services range from hazardous waste management and emergency response to onsite support and technical solutions, allow us to solve our customers' waste challenges. We are part of the solution. We don't generate any waste ourselves. Growth Opportunities: At Arcwood, your contribution is valued beyond your job title. We believe in the power of continuous learning and growth, encouraging every employee to expand their skills and take on new challenges. Safety First: Your health and safety are our top priorities. We foster a culture where every employee is empowered to act safely and ensure the well-being of their colleagues. Our mantra is Safe and Compliant, Always. Collaborative Environment: Together we can achieve much more. Join a supportive and dynamic team where your ideas and efforts are recognized and rewarded. Our Commitment: We are dedicated to fostering an inclusive and innovative workplace where every employee can thrive. As part of our team, you will have the freedom to contribute your expertise wherever needed, ensuring the success of our mission to protect the environment. Our Vision: Our vision is to be the most trusted partner in the environmental services industry. We put our customers first and deliver agile, sustainable, and innovative solutions. We commit to nurturing top talent and creating lasting value for our customers, shareholders, communities, and the planet. Our Ownership: Arcwood Environmental is backed by the EQT Infrastructure VI fund, enhancing our capabilities, and expanding our reach. EQT is a dynamic global investment powerhouse managing EUR 232 billion in assets (EUR 128 billion fee-generating). With a focus on Private Capital and Real Assets, EQT owns and supports leading companies across Europe, Asia-Pacific, and the Americas, fostering sustainable growth, operational excellence, and market leadership. This exciting ownership positions us for continued impacts and growth in the future. Executive Assistant As an Executive Assistant you will provides essential support to several executive leaders, ensuring the smooth execution of key administrative functions such as calendar management, travel coordination, and high-level communications on behalf of the leadership team. With a sharp focus on proactive organization and strategic alignment, this role is instrumental in driving the efficiency and effectiveness of executive operations. The Executive Assistant also acts as a trusted liaison across the organization, facilitating seamless collaboration and managing upcoming meetings and action items with precision. Success in this role demands exceptional judgment, meticulous attention to detail, accountability, and creative problem-solving. Representing Arcwood Environmental with professionalism and discretion, the Executive Assistant plays a pivotal role in fostering relationships and upholding the integrity of the brand. This position reports directly to the Chief Digital Information Officer (CDIO). Essential Functions & Requirements: Calendar & Schedule Management Manages various leaders' schedules, organizing meetings, conferences, and teleconferences Coordinates travel arrangements and reconciles expense reports Ensures proper setup and logistics for meetings, including technology, hospitality, venue coordination and agenda / presentation preparation Communication & Reporting Provides daily support and facilitates communication within the team and with external contacts Prepares status reports and updates to keep the leader informed on major projects and operations within their department Liaises with other departments and external agencies, maintaining confidentiality Represents the Company by managing brand representation, information flow, and confidential data Documentation & Information Management Maintains filing systems, takes meeting minutes, and ensures historical reference Develops and tracks meeting agendas and action items Creates professional documents such as spreadsheets, charts, and visual aids Develops presentations from data and outlines with minimal direction Maintains organizational and corporate document accuracy Strategic, Operational & Client Support Implements process improvements to enhance department and office operations Enhances leadership performance by taking ownership of diverse and high-priority tasks Provides excellent customer service and timely responses to internal and external inquiries Prioritizes health and safety by adhering to policies, processes, and maintaining safe practices at all times Takes on additional duties as assigned to support the team and organization Education: Associates degree in business administration, human resources, communications or related field (required) Experience: 5+ years of direct experience providing high-level administrative support to executive leaders, including Vice Presidents, Presidents, COOs or CEOs (required) -OR- In lieu of a degree, 7+ years of direct experience in providing high-level administrative support to executive leaders, including Vice Presidents, Presidents, COOs or CEOs (required) Demonstrated experience successfully managing complex schedules, travel logistics, and confidential communications for high-level leadership (required) Competencies: Ability to navigate fast-paced, dynamic environments while ensuring executive priorities are met with discretion and precision Strong skillset in anticipating needs and proactively resolving issues to support the strategic effectiveness of C-Suite leaders Adept at building relationships across all levels of an organization, fostering cross-functional alignment in support of leadership goals Ability to manager confidential information with discretion, trustworthiness, and sound judgement Outstanding written and verbal communication skills, with a strong ability to build relationships and represent leadership professionally Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with fluency in digital collaboration tools Expertise in planning and executing complex events, coordinating travel logistics, and supporting high-impact business meetings Ability to maintain a positive, collaborative, and professional demeanor in all interactions Strong problem-solving capabilities with the agility to meet deadlines and manage competing priorities Willingness to travel for business needs (less than 10%) and accommodate work outside normal business hours as required Ability to work at a computer screen for extended periods while maintaining accuracy and focus Regular and predictable attendance to perform the functions and requirements of this role Benefits, Compensation, & Workforce Diversity: Arcwood offers competitive pay and bonus incentives. Benefits include choice of medical, dental, and vision plans, flexible spending or health savings accounts, employee and dependent life insurance, short and long-term disability, 401(k) savings plan with 7% company match, and tuition reimbursement. Equal Opportunity Employer - Veterans & Disabilities A post-offer drug screen and background check will be required.

Job Description About IHI At Innovative Hematology, Inc. (IHI), we offer a future where people with rare blood disorders flourish. Our experts provide the highest quality comprehensive services and holistic care to patients with bleeding, clotting, and other hematologic disorders, and to their families. What You Will Do As the Executive Assistant you will support various departments and leaders with the administration of day-to-day business operations. The Opportunity Organize and maintain files and records. Plan and schedule meetings and appointments. Manage physician and management calendars. Organize materials for meetings. Organize and support on and offsite functions including rooms, meals and logistics. Prepare and edit correspondence, reports, forms, and presentations. Assist with room set up for meetings. Order and maintain supplies and organize supply rooms. Assist with expense reporting and reconciliation. Arrange travel for staff and visitors including transportation, lodging, and itineraries. Maintain various tracking documents and lists such as attendance at meetings and conferences, legal document workflow, phone lists. Manage large mailings, e.g. patient newsletters. Complete conference registrations on behalf of staff. Handle general correspondence on behalf of physicians and management staff. Access professional medical publication sites to provide manuscripts and articles for physicians. Provide IHI Board meetings support. Performance Requirements: Knowledge: Strong knowledge of computers/technology including Microsoft Office (Word, Excel, PowerPoint). Skills: Strong attention to detail. Effective written communication skills including drafting and editing documents. Skill in customer service. Skill in problem solving. Abilities: Ability to establish/maintain effective relationships with staff at all levels. Ability to project positive and professional image. Requirements Minimum high school diploma; associates or bachelor's degree preferred. Minimum 5 years of related experience required. All IHI employees are expected to enable multi-factor authentication via their personal smartphone or smart device to access IHI systems as a requirement of their role. Benefits Why join our team? IHI is a not-for-profit program based in Indianapolis and offers a competitive salary and benefit package. IHI is the only federally designated comprehensive hemophilia program in Indiana and serves the entire state through services available in Indianapolis and at outreach clinics. IHI is a leader in hemophilia care, education and clinical research and has a dedicated on-site multidisciplinary staff to ensure availability of a wide range of required services. IHI participates in national and international clinical research, including new infusion products and therapies, investigation of long-term outcomes, and the impact of associated conditions. The IHI research program provides patients access to new therapies, and an opportunity to improve care. Our center has more than 50 clinical research projects involving bleeding disorders, sickle cell disease, thrombosis and more. Innovative Hematology, Inc. is an Equal Opportunity Employer.

Make your next move an expert one. At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career. **This position is hybrid (4 days on-site) based out of our Indianapolis, IN office** Who you are We are looking for a motivated and driven individual to support our brokerage team with client relationship management, transaction management, and client lease portfolio analysis. In this position, you will be supporting marketing, operational duties and transactional management with a high level of business acumen and entrepreneurial spirit - which means YOU will be an integral part of the team's success. What you bring At least 2+ years of administrative experience in a profession services environment (such as real estate, sales, legal, architectural, construction) Strong organizational, process orientation and time management skills Excellent written and verbal communication skills and interpersonal skills High proficiency in Microsoft Office - Word, Excel, PowerPoint, Outlook. Adobe InDesign a plus Bonus skills and experience Experience working with corporate clients or occupiers of real estate What success looks like Calendar & Travel Management: Coordinate complex calendars, prioritize engagements, book domestic/international travel, and prepare detailed itineraries. Expense & Invoice Processing: Prepare, submit, and reconcile expense reports; liaise with finance to ensure timely invoicing. Proposal & Presentation Coordination: Develop and review pitch decks, RFP responses, and executive summaries; ensure consistency with Colliers branding and the team's high-impact style. ProjectTracking: Maintain project trackers (e.g., in CRM or SharePoint), oversee deliverable deadlines, and provide proactive follow-up. File & Database Management: Organize and update client files, manage distribution lists, and ensure data integrity across platforms (CRM, client portfolio technology etc.) Client Liaison: Serve as first point of contact for clients; coordinate information requests, schedule meetings, and distribute post-meeting summaries. Meeting Preparation: Assemble meeting briefs, secure site-visit logistics, and collate presentation materials. Follow-Up & Reporting: Draft client correspondence, monitor project milestones, and prepare periodic KPI reports on book-of-business growth and retention. #LI-AS1 #LI-Hybrid Make your next move an expert one and join us as we lead the industry into the future. Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas. Applications will be accepted on an ongoing basis. Direct applicants only please, no agencies. Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact accommodations@colliers.com for assistance.

Executive Assistant The Executive Assistant acts as the main point of contact for the Executive team. Accountable for knowing the Executive Suite's schedule and assuring meetings and tasks are completed in a timely manner. Provides assistance with administrative duties at the Executive level. Upholds LEL's vision, mission and values. Reports to: Deputy Chief Office of Administration Position Title will: Assists the Officers and Executive Leadership team with daily schedule and tasks Filters incoming calls for Executive team Creates and implements On-Call schedule Supports all areas of the company at the executive level including Carter's Play Place Responsible for booking travel accommodations for Executive team Responsible for ordering, restocking and inventory of office and kitchen supplies for Executive suite Responsible for all Executive related incoming and outgoing mail/packages Manages the Executive suite conference room Attends Executive meetings Schedules Zoom meetings that pertain to the Executive team Provides as a back for the Administrative Assistant when answering phones and greeting walk-ins Demonstrates competencies as a Direct Support Professional by providing assistance to Individuals as they pursue the Good Life Any other duties requested by LEL Supervises Administrative Assistant Qualifications: High school diploma or GED equivalent, Bachelor's degree in office administration, business management or related field preferred Waiver experience a plus, but not required Minimum one (1) year experience in administration assisting required, executive level preferred Ability to travel, minimal Ability to work evening and weekend hours, minimal Knowledge of Microsoft Office including: Outlook Word Excel Excellent verbal and writing skills Proficient time management skills Strong organizational skills and detail oriented Ability to multi-task and meet deadlines Ability to handle sensitive, confidential information Positive and pleasant attitude

Become an integral part of Community & Consumer Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Community & Consumer Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Angott Search Group is pleased to partner with an $850 million Indiana Bank in their search for an Executive Secretary. This position is responsible for supporting the Chief Executive Officer (CEO) and the leadership team with professional-related logistics and coordination enabling the group to work as efficiently as possible. This role will coordinate, plan, and organize the CEO's calendar and schedule, produce reports, make travel arrangements, and streamline communications and tasks. Organizing meetings, events, and maintaining records are important tasks of this position as well as effective communication, both written and verbal. High school diploma or equivalent is required. A Bachelor's degree is a plus. At least five years of administrative assistant experience with at least three years of experience supporting executives is required. This is an onsite position.

Dilling Group Inc. is an INDUSTRIAL MECHANICAL CONTRACTOR headquartered in Indiana with multiple job sites across the country and has been in business for over 75 years! Much of the work we do will be in a heavy industrial environment. Some of our targeted markets include Ag-Processing, Automotive, Chemical Processing Facilities, Consumer Products, Food & Beverage Facilities, Heavy Manufacturing, Institutional, Medical Device Manufacturing, Petrochemical Orthopedic Facilities, Power & Energy, Steel Mills, and Foundries. Summary: As an Office Administrative Assistant you will work as part of a construction team to effectively execute administrative duties associated with running a mechanical construction company. Job Duties: * Filing, scanning and document management to mainframe system * Greet new employee's, direct them to orientation, and assist with office integration * Oversee delivery and transportation of packages to recipients * Responsible for coordinating repairs for building and grounds maintenance with building owners "Prologis" * Managing of Supply, Inventory and Logistics for our Indianapolis and Logansport offices * Manage and oversee our Travel and Hospitality such as job-site lodging and event coordination * Create purchase orders for construction teams * Invoicing of Time & Material and Contract jobs * Perform checks and balances verifying job costs * Review and analyze job cost reports for accuracy * Assist with accounts receivable collections when needed * Assist construction teams with project submittals, O&M manuals, etc. * Request bid and job numbers as directed by construction teams * Perform other related duties or special projects as assigned Job requirements * High school diploma or GED equivalent preferred * 1 or more years of administrative assistant experience * Prior experience working within the construction industry, inclusive of general contractors, specialty contractors and service providers preferred * Proficiency in MS Word and Excel, etc. preferred Additional Requirements: * Requires mathematical and English language skills * Ability to learn and perform work in multiple mainframe system screens * Ability to follow established procedures for work being performed * Strong organizational skills and ability to meet deadlines * Strong oral and written communication skills * Maintain a positive, cooperative, and teachable attitude * Complies and promotes company Safety Policy * Ability to perform high work volume with minimal errors and supervision * Ability to communicate courteously and proactively with all levels within the company * Ability to maintain confidentiality concerning financial and customer transactions * Must be proactive, self-motivated, detail oriented and reliable * Must have the ability to multitask and work independently, as well as in a team environment * Analytical and problem-solving skills * Ability to pass a full background screening and drug screening

Business Administrative Assistant I Division Healthcare Pharma Contract 6 Months Qualifications DESCRIPTION Responsible for providing administrative support to an individual or department. MAJOR JOB DUTIES AND RESPONSIBILITIES · Primary duties may include, but are not limited to: Maintains general files, orders supplies, screens phone calls and coordinates meetings. · Compiles and distributes meeting minutes. · Coordinates travel plans and submits expense reports. · Compiles, collates, and assembles meeting/presentation materials. · Utilizes various software packages to produce professional quality reports, letters, presentations and other documents. · Performs various technical support duties such as information gathering, reporting, tracking and researching. · Organizes chart up-dates. Receives and responds to routine correspondence following established procedures. EDUCATION/EXPERIENCE · Requires a HS diploma, 2 years administrative experience, or any combination of education and experience, which would provide an equivalent background. Proficiency with personal computer and appropriate software required. Minimum typing skills of 45 wpm and good proof reading skills required. Additional Information Thanks & Regards, Ranadheer Murari | Team Recruitment | Mindlance, Inc. | W : ************ *************************

PRINCIPAL RESPONSIBILITIES: The successful candidate's responsibilities will include, but not be limited to: Support the property's financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed Provide general administrative support and projects as directed MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 2-4 years administrative office experience in a fast paced environment Knowledge of administrative and clerical procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrate initiative

The School Programs Intern: Administration & Outreach will have a wide range of experiences in museum education for PK-8 school audiences, including supporting field trips, in-person and virtual school programs, and museum-wide school events. The intern will also assist with teacher-focused events and outreach opportunities. In addition, they will co-design a project with their mentor that aligns with departmental goals and reflects their own skills and interests, gaining valuable experience in resource development, communication, and program support. The Children's Museum is fiercely devoted to our Diversity, Equity, Accessibility, and Inclusion (DEAI) efforts. Together, we are building and sustaining an inclusive culture that encourages, supports, and celebrates differences. SCHEDULE: Candidate must be available on weekday mornings 2-3 days per week. School events typically occur between 10:00 a.m. and noon; classroom-style programs generally run between 9:30 a.m. and 2:30 p.m. DUTIES AND RESPONSIBILITIES: Assist School Programs staff with field trip group arrivals, programs, and events, including preparation of materials and facilitation. Facilitate activities for school-age students during museum-wide school events. Coordinate communications and logistics with teachers for special spring school events, such as theater performances or outdoor sports programs. Assist with museum events for teachers and outreach events for schools, as schedule permits. Co-design a project with mentor based on the intern's areas of interest and skills (examples may include developing resources for field trip chaperones, literacy connections, or tools to support English Learners in museums). REQUIREMENTS: Sophomore, Junior, or Senior status preferred (2+ years of college coursework). Experience working with children and youth in formal or informal environments preferred. Preferred majors: Education or related fields (Early Childhood Education, Elementary Education, Secondary Education, Special Education, World Language Education, Visual Arts Education, Bilingual/Bicultural Education, Out-of-School Learning, Museum Education, Adult Education). Proficiency in Spanish is highly preferred. Strong written and verbal communication skills, including email and phone. Commitment to providing excellent customer service. Ability to conduct independent research. Ability to work independently and as part of a team. ADA REQUIREMENTS: Ability to present and communicate information clearly in person and virtually. Ability to move throughout museum spaces to assist with programs and events. Ability to prepare and transport program materials. Ability to sit, stand, and work on a computer for extended periods.

Are you interested in making a real scientific impact through your everyday work? Would you enjoy working in a team-focused environment as you explore unique career opportunities? If you are looking for a company where you can personally advance healthcare and make a difference in peoples' lives with your bold ideas and unique point of view, consider working at Labcorp as an **Administrative Assistant** supporting our Diagnostic Development Services. This position is fully office based at our Scicor Drive location in Indianapolis, Indiana. **In more details, you will...** **Duties and Responsibilities:** + Performs administrative support and related duties which are broad, varied, and often of a complex/confidential manner such as handling telephone calls, scheduling appointments, maintaining calendars, completing Expense Reports, composes/types correspondence, etc. + Coordinates and assists with various meetings/minutes (e.g. Management-Staff Meeting, Operations Meeting, etc.). + Supports department's efforts on scheduling activities including client visits travel arrangements, scheduling meetings, maintaining calendars, agendas, etc. + Maintains departmental files including but not limited to training files, client contract files, and project files. + Provides general administrative support for CRU staff (e.g. opening mail, screening phone calls, correspondence, photocopying, and filing). + Responsible for all archiving of clinical and supporting data. + Performs all ordering and receipt for clinical supplies for the unit. + Performs general bookkeeping duties, as required (e.g. coding invoices for payment). + Prepares client related correspondence for shipment. + Handles disbursements and monthly reconciliation of the Purchase Card. + Supports department's efforts on scheduling activities as needed. + Serves as a backup for the front desk and receptionist responsibilities + Performs other related duties as assigned. **Thrive personally and professionally at Labcorp** Working at Labcorp, you'll continue to grow in our learning-based culture so you'll know how to expertly respond and adapt as the industry continues to evolve. Here, you'll put your education to work as you play a meaningful role in advancing healthcare and making a difference in people's life. In addition, Labcorp offers great benefits, global experience and the opportunity to work independently within a team-oriented environment. **What we're looking for** Our **Administrative Assistants** are most successful at Labcorp with: + Associate's degree + 3-4 years in an administrative support role or relevant experience within Clinical Operations. + Requires unquestionable customer service skills, meticulousness, and ability to be persistent while maintaining tact. + Strong English writing and communication skills. + Ability to type 50 wpm preferred. + Advanced knowledge of computers and programs (e.g., word processing, excel, power point) + Ability to work in a fast-paced setting with many interruptions. + Requires great attention to detail. + Knowledge of science or a scientific background is preferred. + Additional experience may be substituted for education requirements. **Get to know Labcorp** At Labcorp, we believe in the power of science to change lives. We are a leading global life sciences company that delivers answers for crucial health questions. Through our unparalleled diagnostics and drug development capabilities, we provide insights and accelerate innovations that not only empower patients and providers but help medical, biotech, and pharmaceutical companies transform ideas into innovations. Here, you can join our more than 60,000 employees, serving clients in more than 100 countries, as we work together to make a real impact on people's lives. **Benefits:** Employees regularly scheduled to work 20 or more hours per week are eligible for comprehensive benefits including: Medical, Dental, Vision, Life, STD/LTD, 401(k), Paid Time Off (PTO) or Flexible Time Off (FTO), Tuition Reimbursement and Employee Stock Purchase Plan. Casual, PRN & Part Time employees regularly scheduled to work less than 20 hours are eligible to participate in the 401(k) Plan only. For more detailed information, please click here (************************************************************** **.** **Labcorp is proud to be an Equal Opportunity Employer:** Labcorp strives for inclusion and belonging in the workforce and does not tolerate harassment or discrimination of any kind. We make employment decisions based on the needs of our business and the qualifications and merit of the individual. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), family or parental status, marital, civil union or domestic partnership status, sexual orientation, gender identity, gender expression, personal appearance, age, veteran status, disability, genetic information, or any other legally protected characteristic. Additionally, all qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law. **We encourage all to apply** If you are an individual with a disability who needs assistance using our online tools to search and apply for jobs, or needs an accommodation, please visit our accessibility site (**************************************************** or contact us at Labcorp Accessibility. (Disability_*****************) For more information about how we collect and store your personal data, please see our Privacy Statement (************************************************* .