Senior administrative assistant jobs in Bonita Springs, FL

GCM CONTRACTING SOLUTIONS, INC. Executive Assistant to Executive Leadership Fort Myers, FL | Full-Time | On-Site | Competitive Salary + Benefits What We Offer • Competitive salary commensurate with experience ($100,000 - $150,000+ typical range for high-level professionals) • Comprehensive health, dental, and vision insurance • 401(k) with employer match • Paid vacation and holidays • Professional growth opportunities within a dynamic design-build firm • Collaborative company culture built on integrity, innovation, and teamwork About the Company At GCM Contracting Solutions, we believe the most meaningful achievements happen when people come together to build, innovate, and create something that endures. Headquartered in Fort Myers, Florida, GCM is a nationally recognized design-build general contractor known for innovation in concrete construction, tilt-wall design, and large-scale commercial and marine projects. For over 35 years, we've been shaping the built environment with precision, performance, and partnership. Our integrated divisions-Construction, Concrete, Engineering, and Development-work seamlessly together to deliver turnkey excellence from concept to completion. Beyond traditional design-build, GCM is a leader in automated storage technology through its ASAR (Automated Storage and Retrieval) division-the engineering innovation behind the world's first fully automated dry-stack marina. This patented system is redefining how boats and vehicles are stored, retrieved, and protected, merging automation, sustainability, and design ingenuity. At GCM, our success is built on collaboration, craftsmanship, and accountability. We cultivate a team-driven culture that values creativity, precision, and shared accomplishment. Every project represents a collective pursuit of excellence-guided by integrity, innovation, and a commitment to delivering results that stand the test of time. From the jobsite to the boardroom, GCM is more than a construction firm-it's a place where people, technology, and vision unite to create lasting impact. The Role You'll Play We are seeking an experienced and highly sophisticated Executive Personal Assistant to provide exceptional support to the President, Vice President, and Business Development Executive of GCM Contracting Solutions. This pivotal position requires an individual with impeccable judgment, organizational mastery, and the ability to manage professional, confidential, and time-sensitive matters with discretion and precision. You will serve as a trusted partner and operational liaison, ensuring executive priorities are met and communication flows seamlessly across departments. This is a role for a polished, detail-oriented professional with a proven track record in executive support-someone who can anticipate needs, manage competing priorities with confidence, and navigate complex situations with poise, professionalism, and tact. The ideal candidate thrives in a fast-paced, team-oriented environment, balancing initiative and humility while fostering collaboration across the organization. You'll represent the executive office with integrity, grace, and precision, helping drive alignment, efficiency, and excellence throughout the company. Key Responsibilities • Manage complex calendars, travel logistics, and meeting coordination for three executives • Serve as a strategic gatekeeper, ensuring leadership time aligns with top priorities • Prepare executive correspondence, reports, and presentations • Support investor, client, and partner relations with professionalism and accuracy • Facilitate communication across departments to drive alignment and progress • Manage confidential materials, contracts, and sensitive correspondence • Coordinate expense reports, vendor management, and administrative tasks • Organize internal and client-facing events, meetings, and team functions • Represent leadership with discretion, integrity, and cultural alignment Experience You Bring • 7+ years of experience supporting senior executives or C-suite leaders • Emotionally intelligent, service-oriented, and adaptable • Prior experience in construction, design-build, real estate, or professional services preferred • Highly organized, resourceful, and calm under pressure • Exceptional writing, communication, and interpersonal skills • Tech-savvy-proficient with Microsoft 365, Teams, Outlook, and project management tools Training Includes: • Company orientation and leadership integration sessions • Hands-on systems training (Outlook, CRM, project management, and scheduling software) • Executive communication and time management coaching • Mentorship from GCM's senior leadership team • One-on-one professional development sessions with a business coach focused on leadership, communication, and strategic support skills • Ongoing learning opportunities in executive administration, construction operations, and organizational management This program equips you with the insight, composure, and confidence to represent leadership effectively, anticipate needs, and thrive in GCM's fast-paced, excellence-driven environment. Full Key Result Areas (KRA) Based Job Description 1. Executive Coordination and Administrative Excellence • Manage and prioritize multiple executive calendars, travel, and communications • Anticipate needs and prepare meeting materials, reports, and presentations • Track and follow up on action items from meetings to ensure completion • Maintain confidentiality with all executive communications and sensitive data • Serve as liaison between executives and internal departments for coordinated communication flow 2. Cross-Departmental Collaboration and Communication • Facilitate alignment meetings and assist with project coordination between departments • Support communication between field and office teams by tracking executive directives • Draft, distribute, and maintain executive-level correspondence and updates • Coordinate cross-functional deadlines and ensure all stakeholders are informed 3. Operational & Logistical Support • Coordinate travel, itineraries, accommodations, and expense reporting • Manage credit card reconciliations, reimbursements, and budget tracking • Maintain organized digital and physical filing systems for efficient retrieval • Support event planning, client visits, and internal functions with logistical precision 4. Team Collaboration and Support Culture • Serve as a communication bridge between executives and their direct reports • Collaborate with other administrative and marketing staff to ensure smooth information flow • Reinforce brand, tone, and professionalism in all client and internal interactions • Identify opportunities to streamline administrative processes and improve productivity • Step in to support team tasks or project organization as needed 5. Confidentiality, Professionalism, and Representation • Handle sensitive business and personnel information with strict confidentiality • Communicate with diplomacy and professionalism across all contacts • Uphold GCM's standards for written and verbal communication • Maintain composure in high-pressure environments and manage competing priorities gracefully Pay Transparency It is GCM's intent to pay all team members competitive wages that are fair, motivational, and equitable. Actual compensation packages are based on several factors unique to each candidate, including skill set, experience, certifications, and location. Typical range for this position: $100,000 - $150,000 annually, plus performance-based incentives and benefits. Join Our Team

Requisition No: 866569 Agency: Department of Health Working Title: EXECUTIVE ASSISTANT I - SES - 64080201 Pay Plan: SES Position Number: 64080201 Salary: $50,000.00 - $60,000.00 Posting Closing Date: 12/17/2025 Total Compensation Estimator Tool This is an Select Exempt Service (SES) Executive Assistant I position working in the Lee County Department of Health. The Executive Assistant I is the Office Manager for the County Health Officer. This position performs or supervises work encompassing secretarial, administrative support, personnel, and fiscal duties with minimal supervision. This position requires independent decision making and exceptional organizational skills. Incumbent handles confidential information on a "need to know" basis as defined in the Information Security and Privacy Policy. The person in this position complies with all standards that accompany this description and is responsible for the accuracy, integrity, security and privacy of client, employee, and program information under the direct control of this position. RESPONSIBILITIES * Manages and organizes the daily operation of the office of the County Health Officer by performing tasks that include but are not limited to: * Professional and courteous handling of inquiries from the public, DOH-Lee staff, other organizations, and agencies. * Maintaining the Health Officer's schedule by coordinating appointments, meetings, lectures, presentations; conferences and other events. * Preparing materials for meetings, lectures, presentations, etc.; Records and transcribes meeting minutes. * Making travel arrangements, i.e. hotel, airline, rental car reservations. * Submitting travel expense reimbursement vouchers accurately and timely within DOH policies. * Ensuring organizational memberships and periodical subscriptions are current and active. * Preparing, submitting, and ensuring follow through on HR actions; maintains vacancy report. * Maintaining position descriptions for staff reporting to the Health Officer to ensure information is current. * Reviewing and processing paperwork and correspondence requiring Officer's approval, i.e. travel authorizations, expense reimbursement vouchers, tuition waiver forms, contracts, fiscal reports, incident reports, etc. * Preparing reports as needed, tracking delinquent incident reports and vacancy reports. * Keeping current on DOH and DOH-Lee policies and procedures applicable to duties. * Performing all other duties related to the administrative functions of the Health Officer's office. Research and compilation of research materials requiring a high level of discretion and institutional knowledge at the direction of the Health Officer. Coordinates with DMS for repairs, routine maintenance, upgrades - urgent repairs of JPD facility. Acts as point of contact for janitorial staff. Responsible for initiation of work orders for FDOH Lee staff in JPD building. This position assists with purchasing commodities and services in accordance with established polices and produces. Prepares and processes purchase orders or competitive solicitations and reviews requisitions for clarity, correctness, completeness, and compliance with Florida statutes and Department of Health rules. Responsible for the assessment of Administrative policies and examination of the efficiency of these systems and serves as a resource to DOH-Lee staff in the areas of DOH/DOH-Lee administrative support policies and procedures, correspondence guidelines, travel policies, and general office administration procedures. Prepares internal employee communication such as employee newsletters. Participates in work groups and planning committees and may serve as agency liaison at the direction of the Health Officer. Ensures adequate coverage for Administrative offices and general public inquiries for JPD location. Acts as a backup to the Public Information Officer. Perform other duties as assigned Required Knowledge, Skills, and Abilities: * Knowledge of office management principles, practices and procedures * Knowledge of correct spelling, punctuation and grammar usage * Knowledge of computer office software, i.e. Word, Excel, PowerPoint, and Outlook * Knowledge of standard business formats and styles for letters and business forms * Skill in operating a personal computer * Ability to operate general office equipment * Ability to follow office procedures and practices * Ability to organize and maintain filing systems * Ability to handle telephone calls in a courteous and effective manner * Ability to communicate effectively, verbally or in writing, with the public, DOH - Lee staff, and other agencies/organizations * Ability to plan, organize and coordinate work assignments and communicate effectively verbally and in writing * Ability to establish and maintain effective working relationship with others * Ability to understand, interpret and apply applicable rules, regulations, policies and procedures * Ability to organize and prioritize individual workload * Ability to frequently bend, kneel, reach, and sit or stand for long periods of time * Ability to lift and carry up to 50 pounds as needed * Ability to frequently use telephone, computer, copier and small hand tools, i.e.; stapler, scissors, etc. * Ability to work with occasional loud noises * Ability to locate information that is listed alphabetically and numerically * Ability to follow instructions * Ability to review data for accuracy and completeness * Ability to work independently or with minimal supervision * Ability to independently solve problems by evaluating best solutions and making informed decisions Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite): NA Other job-related requirements for this position: * Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency. Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to threats involving any disaster or threat of disaster, man-made or natural. * Incumbent must possess a Valid Florida driver license and have a motor vehicle to carry out these duties. * Selected immunizations or titers and/or periodic screening for tuberculosis may be recommended for this position. * Transporting Confidential Information: This position is authorized to transport confidential information outside of established DOH-Lee facilities and must comply with parameters defined in DOHP 50-10. * This position will abide by all state and federal laws, rules, and DOH policies and procedures. * This position is classified as sensitive. This individual will perform tasks defined as sensitive and handles confidential information. Background screening is a condition of employment. Working hours: (A) Daily from 8:30am to 5:00pm (B) Total hours in workweek 40 +40 (C) Explain any variation in work (split shift, rotation, etc.) May be required to work additional hours as needed. Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be the Healthiest State in the Nation. Values: I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems. A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners. E xcellence: We promote quality outcomes through learning & continuous performance improvement. Where You Will Work: Fort Myers The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: * Annual and Sick Leave benefits. * Nine paid holidays and one Personal Holiday each year. * State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options. * Retirement plan options, including employer contributions (For more information, please click *************** * Flexible Spending Accounts. * Tuition waivers. * And more! For a more complete list of benefits, including monthly costs, visit ***************************** Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: ****************** If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (***************. Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Location:

Moorings Park is looking for an Executive Assistant. The Executive Assistant to the President/CEO provides strategic and administrative support to the Chief Executive Officer of Moorings Park Institute, Inc., its subsidiaries, affiliates, and governance committees. This position plays a vital role in ensuring the efficient operation of the executive office and its alignment with broader organizational goals. Designed for a results-driven professional with strong organizational, communication, and problem-solving skills, this role offers significant exposure to C-level leadership, board operations, healthcare administration, and resident relations. The Executive Assistant acts as a central point of contact for internal stakeholders, external partners, and residents, while supporting high-priority initiatives and confidential matters with professionalism and discretion. This position offers a unique opportunity for recent graduates seeking career growth in healthcare leadership, nonprofit governance, or operational strategy within the continuing care retirement community (CCRC) industry. Contributions: President/CEO's Office Serve as the primary point of contact for the CEO's office, ensuring all visitors and inquiries are greeted with professionalism and courtesy. Partner with the Executive Management Team to support cross-functional initiatives and executive-level operations. Oversee the CEO's calendar, including scheduling of meetings, appointments, travel arrangements, and related logistics. Draft, edit, and produce high-quality correspondence, reports, and presentations for both internal stakeholders and external partners. Manage and prioritize incoming communications, responding directly or coordinating follow-up actions on behalf of the CEO. Assist with the development and delivery of presentation materials for board meetings, executive briefings, and resident forums. Maintain accurate, organized, and confidential files and records, ensuring compliance with HIPAA and internal privacy standards. Track and reconcile departmental expenses, office supply needs, and capital-related expenditures for the executive office. Coordinate administrative logistics and documentation for Strategic Tactical Committees and other interdisciplinary groups. Assist in the preparation and distribution of internal reporting, including organizational Scorecards and performance metrics. Manage scheduling platforms, room reservations, and collaboration tools to support meetings and executive functions. Provide cross-coverage and collaborative support to administrative colleagues to ensure organizational continuity and consistency. Lead regular knowledge-sharing initiatives among administrative professionals to strengthen communication and skills alignment. Plan, lead, and execute special projects on behalf of the CEO, exercising sound judgment and independent problem-solving. Remain current on trends and best practices in executive support, healthcare administration, and operational compliance. Identify and implement process improvements, technology enhancements, and communication strategies that streamline executive operations. Board of Directors Support board operations by preparing agendas, materials, and notifications for board and committee meetings. Maintain annual board calendars, session planning documents, and recurring reporting schedules. Assist with governance record-keeping, policy updates, and regulatory documentation. Prepare official meeting minutes and maintain permanent records for all board and committee activities. Manage the board portal, maintain board member rosters, and oversee updates to internal and external web content. Coordinate logistics for board travel, conference registration, and onboarding of new members including fingerprinting and compliance with AHCA, DFS, and OIR requirements. Residents Serve as a resource for residents and family members seeking executive support or direction to the appropriate departments. Provide administrative support to the Residents Council Finance Committee, including scheduling, technology setup, and documentation. Support communication and data-sharing related to experience management programs (e.g., Qualtrics, Walker) in collaboration with the COO. Provide notary public services to residents and staff as needed. Job Requirements: Excellent oral and written communication skills in the English language required During emergencies or natural disasters may be required to be on duty for the duration of the disaster. A college graduate (Bachelor's degree preferred), ideally in Health Administration, Business, Communications, or a related field, or equivalent experience. A confident communicator, eager to learn from senior leaders and contribute meaningfully to organizational goals. Highly organized, detail-oriented, and proactive - with a mindset for continuous improvement and ownership. Technologically savvy, with experience in Microsoft Office Suite; experience with CRMs or board governance software is a plus. Passionate about healthcare, aging services, and making a difference in the lives of others. Moorings Park Communities, a renowned Life Plan organization includes three unique campuses located in Naples, Florida. We offer Simply the Best workplaces through a culture of compassionate care for both our residents and our partners. Simply the Best Benefits for our partners include: FREE health and dental insurance FREE Telemedicine for medical and behavioral health Vision insurance, company paid life insurance and short-term disability. Generous PTO program HSA with employer contribution Retirement plan with employer match Tuition reimbursement program Wellness program with free access to on-site gym Corporate discounts Employee assistance program Caring executive leadership

Job Details 1700 EDUCATION AVE - PUNTA GORDA, FL Part Time High School $17.00 - $18.50 Hourly Negligible Day Admin - ClericalDescription Under the management of the Director of Adult Community Services Employee serves as initial point of contact between the public and the staff of the CBHC Community based Programs, including but not limited to; TFC, Adult Case Management, Dietary, and S.H.A.R.E. Spot. Employee assists in relations with the caregivers, clients, and personnel Administers the office during business hours; and facilitates caregiver billing, stipends, and other necessary financial functions including maintaining the cash drawers for TFC and Dietary Programs. Employee must have excellent organizational skills. Ability to assume responsibility with minimum supervision. Ability to remain calm in crisis situations. Writing skills with the ability to produce articulate and professional documents as assigned. Ability to deal professionally, courteously and efficiently with consumers and other persons. Maintains medical records of patients served in TFC/Adult OP CM programs. Position primarily entails work with adult caregivers and chronically mentally ill adults over the age of 18. Will complete AHCA & AFCH Provider Core Training within six (6) months of employment. Benefits Full-time Dental, vision, health, and life insurance. Employee Assistance Program (EAP). Employer sponsored contribution to Health Savings Account (HSA), with qualifying insurance plan. Paid Time Off (PTO). 11 paid holidays. Must meet eligibility requirements 403b Retirement Plan, with 9% employer contribution for those who meet eligibility requirements. Tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligible, and Health Resources and Services Administration (HRSA) loan repayment eligible for qualifying staff Qualifications High School diploma. Two (2) years administrative/clerical experience. Must have management and organizational skills. Be computer literate with billing background. Be able to type 40 correct words per minute. Have knowledge of medical/behavioral health terminology. Able to communicate knowledgeably with medical professionals. Ability to perform repetitive tasks. Ability to sit or stand for extended periods. Ability to safely operate a motor vehicle in all driving conditions. Ability to lift up to 10 pounds. Must maintain high standards of ethical and professional conduct, while adhering to agency policies and procedures. Ability to use a computer. Attention to detail. Ability to work independently and as part of a team, in collaboration with other community partners. Ability to manage stressful situations and display appropriate work demeanor and boundaries. Strong oral and written communication skills. Ability to manage stressful situations and display appropriate work demeanor and boundaries. Ability to demonstrate excellent customer service.

We are seeking a highly organized and resourceful Personal Assistant to support the CEO in both professional and personal tasks. This role requires a local candidate who is deeply familiar with the Naples, FL area and can confidently manage daily errands, social media activity, and provide reliable transportation using their own vehicle.Key Responsibilities Transportation & Scheduling: Drive the CEO to appointments, meetings, and events using your own reliable vehicle. Manage daily schedules, including coordinating personal and professional commitments. Social Media Support: Assist in managing and posting content to the CEO's personal Instagram account. Capture photos, videos, and stories that align with the CEO's brand and lifestyle. Maintain social media calendar and ensure timely updates. Errands & Household Support: Handle personal errands including grocery shopping, dry cleaning, returns, etc. Assist with home-related tasks such as deliveries, vendor coordination, and light organization. Pet Care (As Needed):Assist with the care of a small dog, including walks, feeding, or transport to grooming appointments, as needed. Administrative Tasks: Maintain confidentiality and exercise discretion with sensitive information. Support the CEO with personal correspondence, appointment setting, and occasional travel planning. Qualifications: Must be located in Naples, Florida and have extensive knowledge of the local area. Valid driver's license and access to a reliable vehicle (mileage & maintenance reimbursed). Previous experience as a personal assistant or in a similar role preferred. Tech-savvy with strong knowledge of Instagram (posting, reels, stories, captions). Excellent communication, organization, and time management skills. Discreet, trustworthy, and able to handle personal matters with professionalism. Perks & Benefits: Paid Time Off (PTO) Birthday Off (paid!) Generous Holiday Schedule Exposure to high-end, inspiring interior design projects Medical, Dental, and Vision Insurance Collaborative and creative work environment Occasional travel and behind-the-scenes access to design reveals We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

The Sanctuary Golf Club, a prestigious Member-owned private golf club located on Sanibel Island, FL is accepting resumes for a talented administrative professional to join the team! At the heart of The Sanctuary are the dedicated employees whose commitment to excellence, teamwork, and genuine hospitality define who we are. We believe in fostering a supportive, collaborative environment where every team member plays a vital role in creating EXTRAORDINAY experiences for our Members and in making the Club a special place for staff to work, engage, connect and where camaraderie, pride and fun thrive! The Administrative Assistant provides administrative-level support services for the Club's General Manager (GM), Executive Staff, Board of Governors, and Clubhouse Administration staff. SCHEDULE: Year-round, Full-time, Monday - Friday Given the expectations of a private golf club, some after-hours communications with the GM, CFO, Members and the Board is required. Must be flexible, reliable and able to respond to calls and and emails promptly and to attend occasional evening and special events. The Sanctuary Golf Club's compensation and benefits package includes: Compensation: Up to $28.00/hr. Health Insurance with employer contribution Paid Time Off 401(k) plan with generous match Paid Tolls (if applicable) Holiday Bonus and other bonus programs Employee golf privileges and merchandise discounts Health club membership Meals and other employee incentives! Requirements General Responsibilities Enhances the effectiveness of the GM, Board of Governors and other Executive Staff by anticipating needs, being prepared and organized, meeting deadlines, and demonstrating a sense of urgency. Maintains current knowledge of Club operations to effectively assist the GM, Board of Governors, and Executive Staff with reporting and decision making. Attends meetings with Executive Staff and other groups as requested, including taking minutes, transcribing, and distributing. Helps prepare GM for internal and external meetings, providing research, materials, and/or information. Protects operations by maintaining strict confidentiality of all information regarding the Club, Members and staff. Coordinates travel plans for staff and guests. Maintains Executive staff's Summer Project Lists and Action Plans. Assists with editing, formatting, proofing, and drafting letters and other correspondence. Manages annual Club Membership survey, and other surveys. Organizes offsite staff events, meeting, etc. Assists communications with compilation or distribution of printed materials. Reviews and routes correspondence and materials to appropriate departments. Acts as liaison between GM, Board of Governors, Executive Team and/or staff members. Responsible for procurement and inventory of Club-wide office supplies. Works on special projects as assigned by GM or CFO. Completes other duties and projects as assigned. Board and Committees Provides administrative assistance for Board Members (e.g., creating reports, minutes, presentations). Coordinates Board meetings and setup details; collects information to compile Board books. Compiles and maintains a record of all changes as they relate to the Club directory (Club Rules and By-Laws). Acts as Annual Meeting Ballot Custodian; responsible for mailing of Annual Meeting materials and proper ballot management. Responsible for administrative details related to Town Hall, Annual Meetings and other special Membership meetings. Schedules and coordinates all Committee meetings (date, location, food & beverage requests, etc.) as directed. Maintains Committee lists, communications, agendas and goals. Attends assigned meetings, taking and submitting minutes; maintains master files. Assists with special projects as requested. Backup for Front Desk/Concierge Greets Members and Guests entering the Club in a friendly, helpful and professional manner including fulfilling Member requests (e.g., placing phone calls, faxing, making copies). Takes reservations for Club dining and events. Directs incoming phone calls to the appropriate department/staff member. Timely and effectively responds to Member needs, inquiries, issues and comments in accordance with Club standards, policies, rules; uses ideas, feedback, suggestions to continually improve services provided to Members. Performs general office work and other duties as assigned. EDUCATION, EXPERIENCE, REQUIREMENTS College degree, preferably with a business, communications or hospitality concentration. Experience as Administrative Assistant with similar responsibilities, club or hospitality industry preferred. A person of exceptional “character” - motivated and energetic, and ready to make a commitment of loyal service to the Club's management, staff and Members. A strong team player who enjoys a hands-on approach, the ability to work with a variety of skill levels and personalities and to foster an atmosphere of cooperation and accomplishment. Demonstrates outstanding professionalism, helpfulness, friendliness and customer service skills. Approachable, positive, outgoing, accommodating and supportive. Ability to gain a firm understanding of the Club's rules and by-laws in order to communicate and interpret. Knowledgeable about the Club, its services, amenities, outlets events, and business practices in order to provide Members and Guests with consistent and accurate information. Demonstrates a high level of confidentiality, discretion and personal integrity at all times. Detail oriented, extremely organized and ability to manage time efficiently. Excellent verbal, written communications and follow up skills. A strong working knowledge of computers and related technologies. Ability to create and/or easily manipulate documents, spreadsheets, presentations using Microsoft Word, Excel and PowerPoint. Willingness and ability to respond to time-sensitive emails and phones calls outside of normal work schedule. PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT Must be able to reach, bend, stoop, stand and lift up to 40 pounds. Must be able to sit for prolonged periods of time. Low to moderate noise level in the work environment. Located on the northern tip of Sanibel Island, FL, The Sanctuary Golf Club, a certified Audubon Cooperative Sanctuary, is surrounded by a national wildlife refuge. Founded in 1992, the Club and Sanctuary community encompass 500 acres with stunning views of Pine Island Sound. It is the only private club in the country that lies within a U.S. Wildlife Preserve and is a five-star rated Platinum Club that has been awarded over 25 different accolades from around the world including: Platinum Club of America, Platinum Club of the World - Top 100, The Club of Excellence, Boardroom Distinguished Club Emerald Award, and 2024 AGM Platinum Golf Shop Distinction! The Sanctuary Golf Club is an Equal Opportunity Employer, a Drug-Free Workplace and participates in E-Verify.

Job DescriptionAbout Us: Do you enjoy connecting with people? Are you the kind of person who loves making someone's day? Would you thrive in a positive, growth-focused environment where your work truly matters? If you said yes , you might be the perfect fit for our team! We're Berman Physical Therapy, a rapidly growing clinic in Naples, FL that specializes in helping people move better so they can avoid surgery and pain pills! Our unique culture is built on passion, positivity, and purpose, and our team is the reason our patients keep coming back and telling their friends. Check us out at **************** to learn more. About This Role: We're looking for an enthusiastic, people-loving Administrative Assistant to help us create a world-class client experience from the very first phone call to the final follow-up. Your mission is simple but powerful: help clients feel seen, supported, and excited to come back. You'll be the first impression for many clients and play a key role in keeping our schedule full, our clients happy, and our reputation growing. You're a great fit if: You're energized by talking to people and making genuine connections You can confidently handle conversations around pricing and scheduling You're organized, proactive, and detail-oriented You want to be part of a fun, mission-driven team that truly changes lives Core Responsibilities: ✅ Create an exceptional front desk experience that feels more like a boutique concierge service than a traditional medical office ✅ Handle inbound calls, schedule appointments, and follow up with leads ✅ Communicate value clearly, overcome objections, and build rapport with new and returning clients ✅ Keep the schedule optimized for efficiency and client satisfaction ✅ Maintain clean records: check-ins, payments, reconciliations, voicemails, and emails ✅ Encourage reviews, testimonials, and word-of-mouth referrals through relationship-building ✅ Support marketing and client retention efforts with thoughtful touches and follow-through ✅ Anticipate client needs and exceed expectations whenever possible What We Value: 💙 Connect Emotionally - Build real relationships, not robotic transactions 🌟 Create a WOW Experience - Go above and beyond for clients at every opportunity 🏠 Create a Family Environment - Make every person feel welcome, supported, and part of our community Compensation & Perks: 💰 $20-$25/hour based on experience 🌴 10 days paid vacation in your first year 🎄 Optional paid week off between Christmas & New Year's 📈 Growth opportunities within the company 🤝 A positive, family-like team culture that you'll actually enjoy being part of Ready to Apply? We're looking for someone who wants more than just a job-you want to be part of something meaningful. Click Apply Now and tell us why you'd be a great fit. We can't wait to meet you! Powered by JazzHR wil Sw00PiV

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. * Follows safety procedures and maintains a safe work environment. * Other duties as required. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. * Driving when necessary. Supervisory Responsibilities * No supervisory responsibilities Additional Information * Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $22.00 - $24.00 per hour Disclaimer Statement This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Qualifications MINIMUM QUALIFICATIONS: Associate's degree from an accredited institution. Four (4) years of secretarial or office related experience. PREFERRED QUALIFICATIONS: Bachelor's degree in business administration or related field. Six (6) years of secretarial or office related experience. Experience managing business/department functions. Relevant work experience or education may be substituted to satisfy minimum qualifications. KNOWLEDGE, SKILLS, AND ABILITIES: Clear and concise oral and written communication skills; organizational and management skills. Knowledge of pertinent regulations, policies, and procedures for the functional area of assignment. Knowledge of HIPAA, Public Records, Sunshine Law, FERPA, and other laws/regulations related to student and employee privacy, public information, and records retention. Knowledge of and experience with industry-standard equipment, materials, practices, computers, and applications. Ability to professionally and effectively respond to customer needs and requests for service or assistance. Ability to work effectively under stress of deadlines, volume of workload, and multitasking requirements. Ability to organize self, prioritize tasks, and maintain a high level of energy in a fast-paced environment to provide efficient services. Ability to analyze problems and develop creative solutions to complex issues. Revised: 07/27/23 Responsibilities Follow instructions, established practices and procedures to perform clerical/secretarial work in support of the administrative functions of the department. Compose and edit routine correspondence, including forms, memoranda, reports, and other materials. Draft acknowledgements and other forms of communication on behalf of the administrator. Maintain data, statistics and other forms of information, preparing reports as required. Maintain updated and accurate files of general correspondence and business documents. Screen phone calls, ascertain nature of the business, and record messages as necessary. Greet, assist and direct visitors as appropriate. Purchases and maintains inventory of supplies for the department. Monitors budget including tracking expenditures and providing reports. May prepare spreadsheets for budgets, or contracts including tracking and maintaining expenditures and reconciling accounts. Prepares financial reports using on-line financial systems. Arrange meetings, conferences and business travel. Demonstrate initiative and exercise responsibility, discretion, confidentiality, tact and good judgment in assisting the administrator for smooth functioning of the District. Disseminate District forms used by the administrator served and serve as a source of information about the regulations and policies of the department. Work closely with administrative and consultant personnel in providing necessary personnel and financial data for the proper development of plans and programs. Revised: 07/27/23 Additional Job Information U06, $20.74, 8 hours, 255 days Compensation may increase based upon relevant edcatiaon and experience

Department: 5N OHICU Work Type: Full Time Shift: Shift 1/7:00:00 AM to 3:30:00 PM Minimum to Midpoint Pay Rate:$21.54 - $25.31 / hour Responsible for a variety of coordinative and administrative support functions such as researching information, compiling data, preparing reports, monitoring and tracking of the budget, and coordination of projects/programs. Schedules assigned appointments, greets and directs customers, answers and directs phone calls, coordinates meetings and conferences; prepares correspondence, memoranda, agreements, agendas, contracts, technical charts, tables and other specialized materials, ranging from routine to complex. Establishes office procedures, creates and maintains filing systems. May perform timekeeping duties. Duties may vary by assigned department. Requirements Educational Requirements Degree/Diploma ObtainedProgram of StudyRequired/ Preferredand/or High School Diploma or EquivalentRequired Additional Requirements Education in basic office procedures preferred Experience Requirements Minimum Years RequiredArea of ExperienceRequired/ Preferredand/or1 YearClerical/AdministrativeRequired State of Florida Licensure Requirements LicensesRequired/ Preferredand/or Not Required Certifications/Registration Requirements Certificates/RegistrationsRequired/ Preferredand/or US:FL:Fort Myers

Responsive recruiter Benefits: 401(k) 401(k) matching Bonus based on performance Dental insurance Health insurance Paid time off Tuition assistance Vision insurance Wellness resources Ted Todd Insurance has proudly been serving Florida since 1986, we are constantly evolving. We focus on modernizing insurance sales and customer service. With high-end compensation, health and wellness benefits, and a corporate team that is passionate about giving the training and resources that you need. Along with paid time off and 90 days of on-boarding. You are positive, energetic, focused, self-motivated, and emotionally resilient. You seek feedback on how to do a better job and offer efficient solutions when problems arise. You always maintain a client ready appearance. You play well with others, but also have an itch to prove that you're uniquely talented and have the potential ability to stand above the rest. You enjoy a fast-paced and open workspace where you are able to collaborate with your co-workers. You understand the value of completing tasks in order, on time and with minimal errors. You have the ability to understand and navigate different types of software products with ease. At Ted Todd Insurance, we provide one-of-a-kind service to all our customers. Our priority is measured on doing what is best for the customer and ensuring they have the proper coverage for all their insurance needs. When you are a part of our team, you've joined a group of professionals looking to achieve the best results in the industry. Here is what WE have to offer. Vacation - We start everyone with 9 days with more days added with tenure. Health, Dental, and Vision insurance for you and your family. We invest in you - $5,250 per employee per year is available for education and training. Financial Investment - Access to a 401(k) and Financial Advisor. Career Development - We want to invest in your development so you can grow with us. Qualities for Success Fun - We want people who can have fun at their own expense. Positive - Life is too short to work with negative people! Self-Starter - We give our reps autonomy so you must be able to self-manage. Humble - Admitting your shortcomings is the first step towards improvement. Coachable - We're here to help you develop so we can grow together. Integrity - We're here to help people and we never cut corners. Empathetic - You enjoy the opportunity to brighten someone's day. Growth Mindset - We push for progress, not perfection. Hardworking - We want the hardest working people in the industry. Responsibilities Onboard new customers to the agency Sending out thank you emails and welcome letters to new customers. Audit all new business policies for compliance. Reach out to customers regarding past due billing and collect payments. Miscellaneous operational tasks. Process and submit new business and existing customer applications. Compensation: $42,500.00 - $50,000.00 per year We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Join the Ted Todd Insurance Team Ted Todd Insurance (TTI), an Allstate agency with a longstanding history since 1986, is the largest Allstate agency operating out of Florida. We have a passion for growth and are actively seeking top talent from across the nation to join our dynamic team. With four offices spread throughout Florida, our mission is to leave both our customers and employees better than we found them. We operate with a foundation built on integrity, accountability, continuous development, and open communication. Why TTI? At TTI, we are proud of the inclusive and friendly culture we have built. Our insurance professionals are driven, exceeding their goals daily while making a significant impact in the insurance world. We prioritize a work environment where diversity is championed, and every individual's voice is heard. Our Commitment to Diversity and Inclusion We strive to be an organization free from discrimination, ensuring no one is treated differently based on race, religion, ethnicity, gender, gender identity, age, marital status, sexual orientation, veteran status, or disability status. We believe in the strength that comes from diversity and inclusivity. Professional Growth and Rewards At TTI, you will find a team dedicated to your professional and personal growth. We reward those who work hard, show compassion, and contribute to our mission of transforming the insurance industry. If our mission and values resonate with you, we believe you will thrive here at TTI. Join us and make a difference in the insurance world. The agency staff opportunity is not an employment opportunity directly with Allstate Insurance Co.; but rather employment as a staff member with Allstate Exclusive Agents, who are independent contractors. 2021 Allstate Insurance Co.

Job Title: Administrative Assistant, Full-time Reports to: Business Manager/Pastor Classification: Hourly/Nonexempt St. William Parish is seeking a full time administrative assistant to support the Parish office. Job Responsibilities Assist with answering telephone, taking messages and forwarding calls. Greet and welcome vendors, families, students, and other visitors. Check visitors in and inform employee of visitor arrival for pick up. Assist with data entry and clerical work as directed by Business Manager. Clerical work as assigned. Provide general information. Copy, file, and maintain paper or electronic documents and records. Help with hospitality set-up & breakdown. Assist with mass mailings & special events. Assist with other tasks, as needed, or assigned.

Are you passionate about health and wellness? Do you enjoy supporting others on their journey towards a healthier lifestyle? If so, we have an exciting opportunity for you to join our team as a full-time Administrative Assistant - Health Coach at Experience Health & Wellness Center in Cape Coral, FL. WHAT'S IN IT FOR YOU? We offer a compensation package of $18-$23 per hour, commensurate with experience. Schedule: Monday: 8 am - 6 pm Tuesday 11 am - 6 pm Wednesday: 7 am - 3 pm Thursday: 9 am - 6:30 pm Friday: 9 am - 1 pm All that you need is: 2+ years of work experience A background in healthcare would be a plus! HOW DO WE CARE FOR OUR TEAM? While our dedication to providing natural healthcare drives what we do, the true secret behind our success is our hardworking, talented team of employees. We want to support our team's well-being just as much as our patients', which is why we foster a fun, positive working environment where our employees can grow and thrive. Our employees also enjoy competitive pay and generous benefits. OUR INCREDIBLE BENEFITS Accrued paid time off (PTO) 401(k) Paid holidays Health stipends Annual bonuses Birthday and work anniversary celebrations WHAT CAN YOU EXPECT IN THIS ROLE? As an Administrative Assistant - Health Coach, you will have the opportunity to engage in one-on-one health check-ins with our patients, conduct health reviews, and perform essential administrative tasks. In this role, you will play a pivotal role in supporting our clients on their wellness journeys, providing them with the guidance, support, and information they need to achieve their health goals. A LITTLE BIT MORE ABOUT US Experience Health & Wellness Center has been rated one of the top clinics in Cape Coral and for good reason! Our unique approach to alternative healthcare with a focus on the nervous system helps us provide our patients with high-quality, comprehensive care that relieves pain and leaves them feeling rejuvenated. Our mission is to give, love, serve, and educate our community on holistic healthcare and to help everyone experience true health and healing. TAKE THE NEXT STEP! If you're ready to take your skills to the next level and join a team that values hard work and good times, complete our 3-minute initial application today!

The role of the Administrative Assistant is to provide assistance and support to the Department Manager and the Office Leader. Responsible for routine and advanced correspondence including letters, memoranda, and reports. Familiar with a variety of the field's concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals with ability to work independently. At times may be asked to be responsible for confidential material. Your Primary Responsibilities will include * Prepare general correspondence * Prepare fee proposals and scope of work * Coordinate and schedule meetings * Coordinate travel arrangements for department staff * Screen incoming phone calls * Maintain professional appearance of department area * Greet clients * Filing * Assist with preparing progress reports/invoicing * Coordinate team building activities, holiday events, and other company gatherings * Arrange catering for lunch meetings * Attend meetings to take and distribute meeting minutes * Maintain general knowledge of ongoing projects * Support the organization and management of project-related activities What you'll need * Good writing and verbal communicative skills * Strong computer skills with experience in Word, Excel, Outlook * Knowledge of internet research * Requires a high school diploma or its equivalent with at least 5 years of experience in the field or in a related area. * Position requires minimum of 40 hours a week in the office with possibility of overtime. * Valid driver's license with approved/acceptable driving history required. DRMP Offers * Excellent compensation package * Outstanding holiday and paid-time-off programs * 401(k) Plan and Match * Career Path Development Program (Management & Technical Career Tracks) * Mentorship Program * Tuition Reimbursement * Parental Leave * Competitive health and dental insurance premiums * Variety of voluntary benefit options * Short-Term Disability/Long-Term Disability * Company-furnished life insurance * Employee Assistant Program (EAP) * Flexible Spending Account * and More DRMP is a Drug and Alcohol Free workplace, an Equal Employment Opportunity employer and E-Verify employer.

The Administrative Assistant applies professional, histology, and administrative secretarial expertise, exercising initiative and proficient organizational skills to perform a variety of secretarial duties in support of pathologists, laboratory staff, physicians, patients, and administrators. In conjunction with administrative duties, this position assists in the oversight of the Histology Laboratories Quality Assurance Program; those responsibilities include evaluating/implementing patient safety initiatives, regulatory and accreditation compliance, risk management, and performance improvement. Works with other ancillary and patient care departments to develop plans and policies for improved quality outcomes throughout all phases of testing. Coordinates and prepares reports for the department heads and performs activities that promote compliance within the laboratory and point of care testing sites. Facilitates a quarterly assurance program for the laboratory. Responsibilities: * Ensures accuracy and completeness of all documents including tests ordered; slide/block send-outs; consult cases and patient case reports. * Prioritizes heavy work and phone volumes according to departmental demands, performs duties independently, and demonstrates good judgment in handling difficult or critical situations that may involve patients. * Must have excellent written and oral communication skills. Experience in medical terminology and customer service. * Ensures that all requests submitted through the Riverchase Dermatology Lab Ticket Portal are attended to and completed. These requests may include report amendments; report requests; diagnosis inquiries; slide/block requests; consultation requests or testing procedures. * Proficiency with integrated computer software applications; internet/intranet communications; document preparation, storage, and retrieval, with emphasis on electronic recordkeeping and customer service. * Performs inventory of all office supplies monthly and orders appropriately to meet departmental needs. * Oversight with the management of the labs tab in EMA, ensuring all errors are resolved in the queue by COB daily. * Reviews all laboratory quality occurrence data; provides reports and graphical data to department management, clients, and customers. Prepares quality reports to include specific monitors as defined by the laboratory Administrator. * Assists in managing the laboratory proficiency testing program and tracks expectations. Monitors results and initiates corrective actions as needed. * Coordinate quality assurance communications with point-of-care (POC) testing program throughout the clinic to include evaluation of policy development and implementation/monitoring of quality control. * Prepares, implements, and initiates a review of laboratory policy and procedures, performing literature searches as needed to promote compliance with regulatory agency requirements. Monitors Laboratory Services policies and procedures for review and sign-off of all policies. * Coordinate activities associated with the preparation for Laboratory and Clinical surveys for everyday readiness. Facilitates follow-up for any deficiencies cited. * Prepares presentations for committee meetings and educational programs. Facilitates discussions with staff and leaders in developing strategy and action plans for programs/projects. * Assists in maintaining a safe environment within the Laboratory, following all policies and procedures for safety, hazardous materials, security, and emergency preparedness. Other * Adjusts work schedule to comply with provider's schedules and workload. * Responsible to remain familiar with standard concepts, practices, and procedures within the field of dermatology and histology. * Assists with other duties as assigned and requested. * Promotes a positive work environment and contributes to a dynamic, team-focused work unit that actively helps one another to achieve optimal department results. * Collaborates with all members of the patient care team by actively communicating and reporting pertinent patient care information and data in a comprehensive manner. * Teaches students, clinical staff, new employees, and others as assigned by the Laboratory Manager. * Monitors Competency assessment completion. * Analyzes and responds to client complaints, unusual incident reports, and risk management inquiries. Our Benefits Include: * 401(k) * Life insurance * Generous paid time off * Medical, Dental, & Vision Insurance * Employee discounts on services and products

Benefits: * Opportunity for advancement * Paid time off * Training & development Seeking 2 Part Time positions - Morning 7am - 1:30pm & Afternoon 1pm - 6:15pm. Do you enjoy daily interactions with peers AND children? How about starting your day off with endless smiles and high fives from children ages infancy through 5 years old? Candidates who are task oriented workers with laser focus attention to detail and who can manage to multitask and slay through the day would be an excellent match for this position. * Responsible for confidential and time sensitive material. * Proficient with MS Word and Excel. * Able to work with others harmoniously. * High Integrity. * Superb listening and follow up skills. * Must have excellent verbal and written communication skills. * Must obtain 45 hours of childcare training with DCF within 6 months of employment. * Familiar with DCF childcare rules and regulations (willing to provide training in this area). * Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. * May direct and oversee other staff. * Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. * Reports to Director and/or School Owner. * Answer and direct phone calls. Organize and schedule meetings and tours. * Produce and distribute correspondence memos, letters, faxes and forms. * Maintain and create new child files. * Order office supplies. * Provide general support to visitors and information by answering questions and requests on telephone and email and in-person. * Handle multiple projects. * Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories. * Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. * Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. * Maintain computer and manual filing systems. * Reply to email, telephone or face to face enquiries. Develop and update administrative systems to make them more efficient. * Resolve administrative problems. Receive, sort and distribute deliveries. * Greet and assist visitors to the office. * Support the teachers by printing and laminating materials as requested. * Must be able to lift up to 35 lbs. in connection with handling of children for the facilitation of programs, child safety, and potential emergency situations. Related keywords: administrative a

Job DescriptionBenefits: Opportunity for advancement Paid time off Training & development Seeking 2 Part Time positions - Morning 7am - 1:30pm & Afternoon 1pm - 6:15pm. Do you enjoy daily interactions with peers AND children? How about starting your day off with endless smiles and high fives from children ages infancy through 5 years old? Candidates who are task oriented workers with laser focus attention to detail and who can manage to multitask and slay through the day would be an excellent match for this position. Responsible for confidential and time sensitive material. Proficient with MS Word and Excel. Able to work with others harmoniously. High Integrity. Superb listening and follow up skills. Must have excellent verbal and written communication skills. Must obtain 45 hours of childcare training with DCF within 6 months of employment. Familiar with DCF childcare rules and regulations (willing to provide training in this area). Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and oversee other staff. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Reports to Director and/or School Owner. Answer and direct phone calls. Organize and schedule meetings and tours. Produce and distribute correspondence memos, letters, faxes and forms. Maintain and create new child files. Order office supplies. Provide general support to visitors and information by answering questions and requests on telephone and email and in-person. Handle multiple projects. Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Maintain computer and manual filing systems. Reply to email, telephone or face to face enquiries. Develop and update administrative systems to make them more efficient. Resolve administrative problems. Receive, sort and distribute deliveries. Greet and assist visitors to the office. Support the teachers by printing and laminating materials as requested. Must be able to lift up to 35 lbs. in connection with handling of children for the facilitation of programs, child safety, and potential emergency situations. Related keywords: administrative a

The Administrative Assistant is the GM's right hand-managing calendars and communications, coordinating cross-functional initiatives, preparing reports and presentations, and ensuring priorities move forward on time. You'll act as a trusted partner who protects the GM's time, upholds confidentiality, and delivers polished work that supports guests, owners, and the leadership team. Key Responsibilities * Calendar, Communications & Gatekeeping * Manage the GM's calendar, priorities, and meeting flow; triage email/inquiries; draft correspondence and talking points. * Prepare high-quality presentations, memos, and briefing packets. * Meetings & Follow-Through * Plan and run leadership/department meetings: agendas, materials, minutes, and action logs; track deliverables to completion. * Coordinate ownership/board/brand reviews and pre-cons/post-cons as needed. * Reporting & Analytics * Compile weekly/monthly dashboards and packets (KPIs, guest satisfaction, finance highlights, projects). * Partner with Finance/Revenue/HR/Operations to validate data and deadlines. * Stakeholder & Guest Relations * Serve as a professional point of contact for owners, asset managers, brand reps, vendors, and community partners. * Support VIP and guest-recovery logistics in coordination with Operations. * Projects & Process Support * Track GM initiatives (SOP updates, audits, renovations, openings, events); manage timelines and status sheets. * Coordinate permits, licenses, inspections, COIs, and contract renewals with the appropriate departments. * Travel, Expenses & Purchasing * Arrange travel; reconcile expense reports; prepare POs, process invoices, and assist with budget tracking for executive office spend. * HR & Compliance Administration * Maintain confidential files, onboarding/exit checklists for leaders, training/compliance trackers, policy acknowledgments, and org charts. * Assist with communications on policy updates and employee engagement events. * Office Operations * Oversee executive office supplies/IT tickets/room setups; ensure a professional environment for internal/external meetings. Benefits We Offer: * Competitive Salary: A comprehensive and competitive compensation package. * Performance Bonuses: Based on company and individual performance. * Health Benefits: Full medical, dental, and vision coverage. * Retirement Savings: 401(k) plan with company match to help secure your financial future. * Paid Time Off (PTO): Generous vacation, sick leave, and paid holidays to promote work-life balance. * Professional Development: Opportunities for career advancement, mentorship, and ongoing learning. * Employee Discounts: Discounts on hotel stays and services across PHM properties. * Wellness Programs: Access to health and wellness initiatives to support a balanced lifestyle. * Flexible Work Environment: Options for flexible scheduling and work arrangements to promote work-life balance. Performance Hospitality Management (PHM) is an Equal Opportunity Employer (EEO): PHM is committed to diversity, equity, and inclusion in the workplace. We provide equal employment opportunities to all qualified individuals regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, disability, or age. We embrace diversity and are committed to creating an inclusive environment for all employees.

About Us: Do you enjoy connecting with people? Are you the kind of person who loves making someone's day? Would you thrive in a positive, growth-focused environment where your work truly matters? If you said yes , you might be the perfect fit for our team! We're Berman Physical Therapy, a rapidly growing clinic in Naples, FL that specializes in helping people move better so they can avoid surgery and pain pills! Our unique culture is built on passion, positivity, and purpose, and our team is the reason our patients keep coming back and telling their friends. Check us out at **************** to learn more. About This Role: We're looking for an enthusiastic, people-loving Administrative Assistant to help us create a world-class client experience from the very first phone call to the final follow-up. Your mission is simple but powerful: help clients feel seen, supported, and excited to come back. You'll be the first impression for many clients and play a key role in keeping our schedule full, our clients happy, and our reputation growing. You're a great fit if: You're energized by talking to people and making genuine connections You can confidently handle conversations around pricing and scheduling You're organized, proactive, and detail-oriented You want to be part of a fun, mission-driven team that truly changes lives Core Responsibilities: ✅ Create an exceptional front desk experience that feels more like a boutique concierge service than a traditional medical office ✅ Handle inbound calls, schedule appointments, and follow up with leads ✅ Communicate value clearly, overcome objections, and build rapport with new and returning clients ✅ Keep the schedule optimized for efficiency and client satisfaction ✅ Maintain clean records: check-ins, payments, reconciliations, voicemails, and emails ✅ Encourage reviews, testimonials, and word-of-mouth referrals through relationship-building ✅ Support marketing and client retention efforts with thoughtful touches and follow-through ✅ Anticipate client needs and exceed expectations whenever possible What We Value: 💙 Connect Emotionally - Build real relationships, not robotic transactions 🌟 Create a WOW Experience - Go above and beyond for clients at every opportunity 🏠 Create a Family Environment - Make every person feel welcome, supported, and part of our community Compensation & Perks: 💰 $20-$25/hour based on experience 🌴 10 days paid vacation in your first year 🎄 Optional paid week off between Christmas & New Year's 📈 Growth opportunities within the company 🤝 A positive, family-like team culture that you'll actually enjoy being part of Ready to Apply? We're looking for someone who wants more than just a job-you want to be part of something meaningful. Click Apply Now and tell us why you'd be a great fit. We can't wait to meet you!