Senior Administrative Assistant Jobs in Brandon, FL

Your new company Our client is a Tampa-based organization that provides a range of services including accounting, financial, human resources, marketing, and operations solutions to its clients. It operates in various business lines such as investment management, real estate development, architecture and interior design, and family office services. They are looking for an Executive Assistant to join their team in their Tampa, FL office. Your new role You will serve as the point of contact for clients, support client meetings, and manage document processes. Additionally, you'll oversee recordkeeping and assist with workflow design. Your role also includes maintaining physical and electronic filing systems for the Company and its affiliated entities. What you will need to succeed Minimum 5 years' experience as an administrative assistant with exposure to document administration, corporate law, trusts, or estates preferred. Proficiency in Microsoft Office; familiarity with iPaladin and Bill.com is preferred. Highly detail-oriented with solid critical thinking, organizational, and analytical skills. Excellent verbal and written communication skills. Ability to work independently and as part of a team. Ability to maintain strict confidentiality in performing duties. What you will need in return You will have the opportunity be a part of a dynamic and collaborative culture, that takes pride in their community impact and dedication to excellence. They offer very competitive and comprehensive benefit packages, and provide opportunities that allow their employees to grow and thrive in their careers. What you will need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career

We are a dynamic and rapidly growing Insurance Agency, we are a trailblazer in our industry. As a leading agency in the insurance industry, we have a proven track record of delivering exceptional results and going above and beyond for our valued clients. As we continue to disrupt the status quo, we are seeking an exceptional Executive Assistant to join our team and support our visionary leaders in reaching new heights. Executive Assistant: Are you a tenacious go-getter with an insatiable appetite for success? Do you thrive in a fast-paced environment, constantly seeking new ways to revolutionize traditional approaches? If you have an unyielding hunger for excellence, a boundless work ethic, and a knack for innovation, we want you as our Executive Assistant! We are seeking a dynamic and skilled Executive Assistant to join our team and support our business growth initiatives. The ideal candidate is a highly motivated individual with a passion for prospecting, data tracking, innovation, and marketing. As an Executive Assistant, you will play a pivotal role in helping us reach new heights and achieve our business objectives. As the Executive Assistant Extraordinaire, you will be the right hand to our top producing team, ensuring seamless operations and contributing to the company's ongoing success. Your ability to adapt quickly, anticipate needs, and implement innovative solutions will be Responsibilities Conduct effective prospecting to identify and acquire new clients through various channels. Utilize phone, email, & text communication to follow up with potential clients and maintain relationships with existing clients. Innovate and come up with creative ideas to foster business growth and stay ahead of the competition. Utilize strong analytical skills to handle numerical data and assist in tracking business performance and key metrics. Support the management of agents, ensuring seamless coordination and communication. Display proficiency in computers and technology to handle various administrative tasks efficiently. Apply marketing and advertising skills to promote our company's products/services and enhance brand visibility. Requirements: Hungry for Excellence: You have an unyielding passion for success and a relentless drive to achieve your goals. Hardworking Dynamic: Demonstrated history of going above and beyond in previous roles, embracing challenges with vigor and maintaining a positive attitude. Adaptability: No task is too big or small, and you thrive in a constantly evolving environment. Proven experience in prospecting for clients and maintaining client relationships. Proven experience in prospecting for clients and maintaining client relationships. Excellent written and verbal communication skills for effective follow-up via email and text. Demonstrated ability to come up with innovative ideas to drive business growth. Strong numerical and data tracking skills with attention to detail. Experience in managing agents or a team is a plus. Social media skills/experience is a plus. Proficiency in various computer software and technology tools. Solid knowledge of marketing and advertising principles. Exceptional organizational and multitasking abilities. High level of professionalism and confidentiality.

Independent Wealth Management Firm Tampa, Florida Established and growing Independent Wealth Management Firm seeks an Executive Assistant to support their Managing Partners/CEO. The Firm provides sophisticated financial advisory and investment management services to high level institutional clients. Highlights Serve as an Executive Assistant, working closely with the Managing Partner, in a fast-paced, dynamic environment Support busy Managing Executive in business, scheduling, and travel needs Be part of an inclusive, positive, and growing company Opportunity to provide seamless support for the CEO and Board Members, including meeting scheduling and calendaring, travel arrangements, event coordination, email filtering and organization, and similar tasks Competitive compensation and benefits Requirements 3+ years Executive Assistant to C-Suite experience Microsoft Office Suite proficiency, basic tech-savvy Proactive, attention to detail, well-organized, confidentiality Positive and flexible, can-do attitude 5 days/week on site

Job Title: Executive Administrative Assistant Our client, a reputable integrated systems company in Tampa, Florida, is dedicated to providing high-quality solutions and superior customer service. They are seeking a skilled Administrative Assistant to directly support the owner and contribute to efficient office operations. Position Summary: The Executive Administrative Assistant will work closely with the company owner, providing essential administrative support. This role requires a high level of proficiency in Microsoft Outlook, Word, and Excel, as well as strong organizational and communication skills. The ideal candidate is detail-oriented, local to Tampa, and comfortable working in a dynamic environment. Key Responsibilities: Provide direct administrative support to the owner, including scheduling and calendar management. Use Microsoft Outlook, Word, and Excel to manage communications, documents, and reports with accuracy. Act as a primary point of contact for internal and external communications, maintaining a professional and courteous demeanor. Perform general office duties such as filing, data entry, and managing phone and email inquiries. Assist with special projects and tasks, ensuring timely and accurate completion. Qualifications: Minimum of 2 years of experience in an administrative role. Advanced skills in Microsoft Outlook, Word, and Excel. Strong attention to detail, organizational abilities, and multitasking skills. Professional communication skills and a friendly, approachable demeanor. Preferred Qualifications: Experience in a customer-facing or support role. Ability to handle confidential information discreetly and prioritize effectively. Compensation: Competitive salary based on experience, along with a benefits package that includes paid time off and opportunities for career growth.

Job Title: Administrative Assistant/Document Specialist Pay range: $18-21/hour on W2 (depending on experience/interview) Job Type: Contract Role (Possible contract extension OR Full Time Hire) Shift: 8 AM - 5 PM Monday to Friday Job Description: Due to the divestiture, this candidate would be taking files with the old company name and replacing with new name 90% of files will be electronic Must be detail orientated Will work with the compliance engineer and other departments. Could be tedious work Job Responsibilities: Documents compliance by maintaining database/spreadsheet of required Agency documentation. Review Agency files for inconsistencies in current Revisions of documentation that include assembly drawings, Bill of Materials, Installation Manuals, Product Labels and descriptions. Complete all steps of an Agency paperwork Project. Prepares Agency submittals by collecting, comparing, and summarizing information. Verify that all documentation has been updated correctly for Agency Projects once they are completed. Provides administrative support by completing paperwork projects for compliance engineers. Assist in maintaining current and archive paper filing system of Agency Procedure Files and product documentation updates for those Files. Initiating engineering change notices to release internal Product updates to Manufacturing. Update existing or create new Label drawings per Product Management changes or Agency requirements. Attend weekly department meetings for Project status updates Skills and Qualifications: Excellent organizational ability Attention to detail while multi-tasking Proficient in Microsoft Word and Excel Basic knowledge of Internet use and email Working independently with little supervision Previous experience in an Engineering environment Introductory level AutoCAD experience “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Support the sales team with calendar management Drafting PowerPoint presentations, reports and correspondence Schedule and confirm meetings Ensure file organization based on office protocol Conduct research and analyze data Assisting with projects and timelines Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Job Details Lake Wales, FL 2 Year DegreeDescription Department: President's Office The Executive Assistant to the President of Warner University provides executive-level administrative support to the President and frequently interacts with faculty, staff, members of the Board of Trustees, donors, vendors, members of the President's Cabinet and the public. The chosen candidate must affirm and support the university's Statement of Faith and be energetic about the university's goal of distinguishing itself in the higher-education industry through commitment to historic biblical values. Responsibilities: Represents the President and Executive team both inside the organization to employees and externally to the Board, donors, and vendors in a positive and effective manner. Effectively manages the schedule and calendar of the President (e.g. meetings, conference calls, interviews, appointments, travel, Board meetings, etc.). Manages travel arrangements and travel expenses as requested. Manages communications to and from the President (e-mail, phone, written), including responses, proofreading, call screening/routing, and providing answers to minimize demands on the President's time. Manages logistics for meetings, including assisting with the agenda, booking meetings rooms, scheduling technology support (if needed), managing catering, working with the Food Service Department, etc. Creates and maintains electronic and hard copies of important documents. Organizes files, submits expense reports, etc. Produces informational summaries by transcribing, formatting, inputting, editing, retrieving, copying, analyzing, and transmitting text, data, and graphics. Maintains executive and senior management confidence and protects operations by keeping company information confidential. Accurately records and files all minutes of the President's Cabinet and Board meetings as needed. Works on various ad-hoc projects as assigned. Performs other duties as needed. Qualifications: Excitement about Warner University's vision, mission, and identity as an institution committed to biblical orthodoxy A minimum of an associate's degree preferred Excellent written and oral communication skills An energetic and relational disposition that puts others at ease Strong attention to detail Event-management experience Strong organization skills The ability to coordinate projects Other: The chosen candidate may also be asked to assist the Vice President of Advancement with gift processing and work closely with the Assistant Vice President of Enrollment and Marketing in the production of marketing materials. The chosen candidate should expect to dress professionally and appropriately for various development contexts. Procedure: Candidates must submit the following: a letter of interest a résumé a faith statement that contains both a personal testimony and a thoughtful response to the university's official statement of faith (********************************************************************** the names, titles, and contact information for 2-3 professional references Applications will not be reviewed unless all requested materials are submitted. Applications are being accepted and will continue to be accepted until the position is filled. Preferably, the chosen candidate would start in March or April of 2025. Salary will be contingent on qualifications and experience.

Human Capital Resources and Concepts (HCRC) is a premier consulting firm specializing in resource management and mission-critical solutions for federal organizations, including the Department of Defense and Intelligence Community. We deliver tailored strategies and expert support across all-source analysis, mission support services, and advanced information technology. Our consultants bring deep expertise and proven experience, providing actionable, objective insights to solve our clients' most pressing challenges. We are seeking a highly skilled and experienced Senior Administrative Assistant to support our Headquarter office and the executive team with a range of advanced administrative and organizational tasks. This role is ideal for a proactive professional with a background in federal or DoD environments, strong HR acumen, and experience managing complex administrative processes. Key Responsibilities: Executive Support and Office Management Oversee daily Front Office operations, adhering to Senior Executive Service (SES) protocols and maintaining a professional environment. Plan and schedule meetings, receive visitors, and provide exceptional customer service in a fast-paced, high-visibility environment. Manage and coordinate complex executive calendars, ensuring accuracy, deconfliction, and responsiveness to shifting priorities. HR Support and Administrative Functions Provide comprehensive administrative support to the HR department, including employee record management and onboarding coordination. Assist with the preparation of HR-related reports, scheduling of interviews, and other HR-related events. Respond to employee inquiries with a solution-focused approach, ensuring matters are directed to the appropriate HR personnel. Communication and Correspondence Serve as a primary point of contact for both internal and external stakeholders, transmitting information and preparing presentations for senior management. Author, review, and edit correspondence, ensuring accuracy, professionalism, and adherence to organizational standards. Process incoming communication, including email and correspondence, routing information to the appropriate personnel in a timely manner. Operational and Logistical Support Manage travel arrangements and logistics for senior staff Maintain digital and physical filing systems, ensuring documents, reports, and memos are readily accessible and organized. Qualifications: Bachelor's degree in Human Resources, Business Administration, or related field (preferred). 10+ years of senior administrative experience supporting executive-level staff, preferably within federal or defense sectors. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HR software and applicant tracking systems (ATS). Extensive knowledge of social media platforms and demonstrated ability to leverage them to enhance HCRC's online presence. Superior organizational skills, attention to detail, and discretion in handling confidential information. Strong interpersonal and communication skills, with the ability to manage multiple priorities effectively. Personal Attributes: A proactive approach to work, with the ability to anticipate needs and address them independently. Detail-oriented with a high level of accuracy and integrity. Adaptable and poised in fast-paced environments, with a customer-focused mindset. Strong problem-solving skills and a positive, collaborative attitude. Why Join HCRC? HCRC is committed to creating an environment where senior professionals can thrive and contribute to meaningful federal and defense initiatives. As part of our team, you'll have access to: Competitive salary and comprehensive benefits (health, dental, vision). Generous paid time off and holidays. Professional development opportunities to grow your expertise. Application Process: If you're ready to join a mission-focused organization with a commitment to excellence, we invite you to apply. Please submit your resume and cover letter detailing your experience and qualifications.

pspan style="font-family: Inter, sans-serif;"Reporting directly to the President, the Executive Assistant provides executive, administrative, and development support. This person shall function as an all-around gatekeeper and strategically manage the CEO's time concerning priorities, goals, and objectives. The Executive Assistant serves as the primary point of contact for internal and external members on all matters of the President. The Executive Assistant serves as a liaison to department heads and management teams while overseeing special projects. This person will organize and coordinate executive outreach and external relations./span/p pspan style="font-family: Inter, sans-serif;" /span/p pspan style="font-family: Inter, sans-serif; font-weight: bold;"Essential/Primary Responsibilities:/span/p pspan style="font-family: Inter, sans-serif; font-weight: bold;" /span/p pspan style="font-family: Inter, sans-serif; font-weight: bold;"Executive Support:/span/p pspan style="font-family: Inter, sans-serif;" /span/p ul lispan style="font-family: Inter, sans-serif;"Assist the President with daily administrative duties and complete a variety of administrative tasks that include managing an active calendar of appointments, reviewing expense reports, composing and preparing correspondence, and arranging complex plans./span/li lispan style="font-family: Inter, sans-serif;"Establish itineraries and compile documents for all meetings called by the President./span/li lispan style="font-family: Inter, sans-serif;"Ability to collect and complete financial dashboards regarding cash flow and profit projections. Monthly review of corporate overhead costs and projections./span/li lispan style="font-family: Inter, sans-serif;"Communicate directly with staff on the President's behalf to coordinate logistics with high-level internal and external meetings. Coordinate meetings and strategic activities with department heads, management teams, and other staff as directed./span/li lispan style="font-family: Inter, sans-serif;"Oversee committees for new best practices and submit briefings for committee progress./span/li lispan style="font-family: Inter, sans-serif;"Communicate directly and on behalf of the President with board members, donors, foundation staff, and others on matters related to programmatic initiatives as directed./span/li lispan style="font-family: Inter, sans-serif;"Conduct market and industry research./span/li lispan style="font-family: Inter, sans-serif;"Prepare and coordinate oral and written communication by drafting reports, letters of solicitation, and proposals./span/li lispan style="font-family: Inter, sans-serif;"Oversee Continuing Education for all Licenses held by the CEO./span/li lispan style="font-family: Inter, sans-serif;"Update corporate CRM./span/li lispan style="font-family: Inter, sans-serif;"Oversee annual Trust Meetings./span/li lispan style="font-family: Inter, sans-serif;"Manage rental income and personal projects, including minor construction items for investment properties./span/li lispan style="font-family: Inter, sans-serif;"Potentially work as a property manager./span/li /ul pspan style="font-family: Inter, sans-serif;" /span/p pspan style="font-family: Inter, sans-serif; font-weight: bold;"HR amp; Marketing Support:/span/p pspan style="font-family: Inter, sans-serif;" /span/p ul lispan style="font-family: Inter, sans-serif;"Maintain confidential files and contact information./span/li lispan style="font-family: Inter, sans-serif;"Work in conjunction with Marketing amp; PR and Risk amp; Compliance to coordinate meetings, conferences, and committees both on- and off-site to support the company's overall cultural vision./span/li lispan style="font-family: Inter, sans-serif;"Work with the Marketing team to develop presentations./span/li /ul pspan style="font-family: Inter, sans-serif;" /span/p pspan style="font-family: Inter, sans-serif; font-weight: bold;"Management Liaison:/span/p pspan style="font-family: Inter, sans-serif;" /span/p ul lispan style="font-family: Inter, sans-serif;"Participate as an adjunct member of the department heads and management teams including scheduling assistance and meeting attendance./span/li lispan style="font-family: Inter, sans-serif;"Represent the President in designated meetings as required./span/li lispan style="font-family: Inter, sans-serif;"Assist in coordinating the agenda of management team meetings. Prepare an account of the meetings, assign deliverables, and follow up on action items./span/li /ul pspan style="font-family: Inter, sans-serif;" /span/p pspan style="font-family: Inter, sans-serif; font-weight: bold;"Secondary Responsibilities:/span/p pspan style="font-family: Inter, sans-serif;" /span/p ul lispan style="font-family: Inter, sans-serif;"Oversee the training and support of programs./span/li lispan style="font-family: Inter, sans-serif;"Work as an assistant for personal items assigned by the President./span/li lispan style="font-family: Inter, sans-serif;"Work as a driver as needed./span/li lispan style="font-family: Inter, sans-serif;"Perform other duties as assigned./span/li /ul pspan style="font-family: Inter, sans-serif;" /span/p pspan style="font-family: Inter, sans-serif; font-weight: bold;"Experience amp; Education:/span/p pspan style="font-family: Inter, sans-serif;" /span/p ul lispan style="font-family: Inter, sans-serif;"Bachelor's degree or equivalent experience with social sciences background and an interest in national and global issues./span/li lispan style="font-family: Inter, sans-serif;"Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail./span/li lispan style="font-family: Inter, sans-serif;"5-10 years providing support for upper-level management in a related organization is preferred./span/li /ul pspan style="font-family: Inter, sans-serif;" /span/p pspan style="font-family: Inter, sans-serif; font-weight: bold;"Skills amp; Abilities:/span/p pspan style="font-family: Inter, sans-serif;" /span/p ul lispan style="font-family: Inter, sans-serif;"Strong interpersonal skills and the ability to network with all internal and external partners./span/li lispan style="font-family: Inter, sans-serif;"Proficiency in Windows and Microsoft Office./span/li lispan style="font-family: Inter, sans-serif;"Ability to conduct research and present data in a succinct and well-written manner./span/li lispan style="font-family: Inter, sans-serif;"Ability to take initiative and work independently with professional discretion and confidentiality./span/li lispan style="font-family: Inter, sans-serif;"Ability to anticipate the President's needs and preferences./span/li lispan style="font-family: Inter, sans-serif;"Excellent writing skills are required./span/li lispan style="font-family: Inter, sans-serif;"Excellent time management and critical thinking skills./span/li lispan style="font-family: Inter, sans-serif;"The ability to stay calm under pressure and receive coaching./span/li /ul pbr//p pspan style="font-family: Inter, sans-serif; font-weight: bold;"Benefits/Perks:/span/p pspan style="font-family: Inter, sans-serif;" /span/p ul lispan style="font-family: Inter, sans-serif;"Health, Vision, Dental, Life Insurance, and a 401k Match Program/span/li lispan style="font-family: Inter, sans-serif;"Paid Time Off/span/li /ul pspan style="font-family: Inter, sans-serif;" /span/p pspan style="font-family: Inter, sans-serif; font-weight: bold;"About GMF Steel Group:/span/p pspan style="font-family: Inter, sans-serif;" /span/p ul lispan style="font-family: Inter, sans-serif;"GMF Steel Group is an Inc 5000 company and one of the fastest growing Steel firms in the Southeastern US./span/li lispan style="font-family: Inter, sans-serif;"GMF Steel Group is headquartered in Lakeland, Florida with offices in Lakeland, Orlando, Tampa, and Concord, NC./span/li lispan style="font-family: Inter, sans-serif;"GMF Steel Group is in Lakeland, Florida and produces over 20,000 tons of Structural Steel annually with the latest BIM fabrication technology./span/li lispan style="font-family: Inter, sans-serif;"GMF Steel Group services the Southeastern US and Gulf Coast with over 300 employees across 4 offices./span/li lispan style="font-family: Inter, sans-serif;"GMF Steel Group core sectors of the Structural Steel market include Amusement Parks, Sports Arenas, Office, Education, Health Care, Hospitality, Retail, and Light and Heavy Industrial projects./span/li lispan style="font-family: Inter, sans-serif;"GMF incorporates the latest technology through Building Information Modeling (BIM) to integrate all facets of Steel /spanspan style="font-family: Inter, sans-serif;"GMF Steel Group is an AISC Certified Fabricator and Erector./span/li lispan style="font-family: Inter, sans-serif;"GMF Steel Group takes pride in recruiting and developing the best talent through education of the latest technology and best practices./span/li /ul pspan style="font-family: Inter, sans-serif;" /span/p

Full-time Description Are you a highly organized, proactive professional who excels at providing top-tier client service while managing executive-level responsibilities? If you thrive in a dynamic team environment and enjoy supporting both clients and business operations, this role could be a great fit for you! RFG Advisory's partner, AimWell Financial , is seeking a Client Service Coordinator & Executive Assistant to support a growing independent financial advisory practice. This role is a unique blend of client service, administrative support, and executive assistance. You will be responsible for ensuring clients receive exceptional service, managing the team's schedule and key operational tasks, coordinating events, and assisting with marketing efforts. This is an exciting opportunity to play a key role in a growing financial advisory practice. If you are an organized, detail-oriented professional with a passion for client service, operations, and marketing, we'd love to hear from you! Location: This is a hybrid role in St. Petersburg. Client and team meetings will be in person as often as possible, with virtual options as a supplement. Local errands and tasks will also be required as needed. About Us: AimWell Financial is a Registered Investment Advisor dedicated to financial wellness through a client-centered approach. We focus on the whole person, not just an investment portfolio. We believe that understanding a client's goals and values is central to building a successful relationship and ensuring that their finances support what's important to them in life. Our culture is one of support, collaboration, innovation, and continuous growth. Our competitive edge is top-tier customer service and client satisfaction. What you will be doing: Client Service & Operations Serve as a primary point of contact for clients, ensuring timely and professional communication. Manage client follow-ups, paperwork, and account-related tasks. Maintain accurate client records and documentation. Assist with scheduling and preparation for client meetings. Assist with the development and improvement of processes and workflows to streamline firm operations Executive Assistant Support Manage the team's calendar, emails, appointments, and travel arrangements. Handle administrative tasks, correspondence, and document preparation. Assist in coordinating personal and professional commitments. Support charity-related initiatives. Marketing & Event Coordination Plan and coordinate client events, seminars, and networking functions. Assist with social media management, content creation, and marketing materials. Maintain marketing calendars and support branding efforts. Requirements What are the expectations? Prioritize and manage workflow to ensure quality and efficiency; be flexible in adjusting to changing work priorities. Deliver high quality client service in a professional, caring, and compliant manner. Communicate effectively with clients, prospects, and others in the organization. Build strong relationships and work with diverse personalities. What are the requirements? 5+ years of experience in a similar role (client service associate, executive assistant, office manager, or related position). Strong organizational and people skills, with a client-first mindset. Experience in an entrepreneurial environment preferred. Financial industry experience is a plus but not required. Event planning and social media/marketing skills are highly desirable. Tech-savvy, with proficiency in Microsoft Office and marketing tools (e.g., Canva). Prior experience with Salesforce is a plus. What's in it for you? Comprehensive Benefits Package including Health, Dental and Vision Insurance. Retirement Plan. Disability Coverage. Generous PTO, Company Holidays, & Charitable Work Day. Performance Coaching and opportunities for ongoing education and growth. Surface Pro + Home setup provided Salary: The range for this role is $55,000 to $70,000 and will be based on required and preferred experience. Salary Description $55,000-70,000 DOE

Remote Core Solutions provides outsourcing solutions. Our client companies range from small businesses to large corporations, and we pride ourselves on matching candidates with roles where they can thrive and make a significant impact. About the role: The Executive Assistant (EA) enables the team's achievement of their strategic priorities by providing general administrative and secretarial support, project management, analytics and coordination across business lines to the Site Lead and site leadership. This requires good judgement, strong interpersonal, organizational, and time management skills, as well as a strong attention to detail and a high level of accuracy. The EA will regularly work with partners, other department leaders, business leaders and colleagues across the firm. The EA must be personable, professional, flexible and able to maintain a high degree of confidentiality. Responsibilities: Support Executive by handling day-to-day matters including, but not limited to, preparing and coordinating communications, taking meeting minutes, complex calendar management, meeting logistics for internal and external appointments, travel arrangements, expense reporting, facilitating changes to daily events as necessary, tracking and helping drive completion of key deliverables and following up on outstanding items by acting as a liaison for direct reports. Proficiency with Word, Excel and PowerPoint to create, edit, format and proofread letters, presentations, surveys, emails, reports and other documents as necessary. Use of Excel for reporting and analytics. Develop and maintain working relationships with other departments. Coordinating global meetings, such as Town Hall meetings involving all stages of planning and execution including logistics (whether in person, via telepresence or conference calls), document and agenda preparation, conference rooms, AV needs, mitigating issues, and partnering with various departments to bring together best-in-class execution of events while collaborating on and giving to developing overall event experience. Participate in special projects and other duties as assigned. Aligns risk and control processes into day to day responsibilities to monitor and mitigate risk; raises appropriately. Qualifications: Experience supporting C-Suite executive(s) and/or senior management in a fast pace, mid-to-large sized legal or other professional services organization. Strong proficiency with Microsoft Office skills Strong written and verbal communication skills Looking for a self-starter who can self-initiate tasks and follow through Ability to work seamlessly in a virtual environment and across globally distributed teams.

Job Type: Full-Time, In-Office (Clearwater, FL) Schedule: Monday-Friday, 8:00 AM - 4:30 PM or 8:30 AM - 5:00 PM Salary: $25-$35 per hour (based on experience) Job Description: We are seeking a highly organized and motivated Sales & Recruitment Coordinator with Executive Assistant duties to join our team. This individual will be responsible for managing the full cycle of sales and recruitment while also providing essential administrative support to our executive team. The role requires a proactive, results-driven individual who thrives in a dynamic, fast-paced environment. The ideal candidate will have a strong background in sales, recruitment, and administrative support, with the ability to juggle multiple tasks and prioritize effectively. Key Responsibilities: Sales & Recruitment: Sales Cycle Management: Manage the full cycle of sales, including prospecting, lead generation, outreach, follow-ups, and closing deals. Client Outreach: Conduct outbound sales calls (6+ hours a day), generate leads, and engage with potential clients. Recruitment: Coordinate and manage the recruitment process, from sourcing candidates to scheduling interviews and following up with applicants. Talent Pipeline: Build and maintain a robust pipeline of qualified candidates for current and future hiring needs. Job Postings: Create, post, and manage job ads on relevant platforms, ensuring they attract top-tier talent. Interview Coordination: Coordinate and schedule interviews between candidates and hiring managers. Client & Candidate Communication: Maintain regular communication with clients, candidates, and internal stakeholders to ensure timely follow-ups and updates. Executive Assistant Duties: Calendar Management: Assist with scheduling appointments, and meetings for executives. Administrative Support: Provide general administrative support including email management, preparing reports, drafting correspondence, and more. Document Management: Organize and maintain confidential documents, files, and records. Task Prioritization: Handle a variety of administrative tasks and ensure that the executive team's time is utilized efficiently. Meeting Preparation: Prepare agendas, take meeting notes, and track action items to ensure follow-through. Qualifications: Experience: Minimum 2-3 years of experience in sales, recruitment, or administrative support (ideally in a similar role). Sales Skills: Proven experience with outbound sales calls and client management, with the ability to close deals and meet sales targets. Recruitment Experience: Hands-on experience with full-cycle recruitment, including sourcing, interviewing, and onboarding candidates. Executive Support Experience: Strong background in providing executive-level administrative support, including calendar management and travel coordination. Communication: Excellent verbal and written communication skills, with the ability to build rapport and maintain relationships with clients, candidates, and team members. Organization: Exceptional organizational skills, with the ability to manage multiple tasks and prioritize effectively. Tech Savvy: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), and familiarity with CRM systems and recruitment platforms. Detail-Oriented: Strong attention to detail and the ability to handle sensitive information with discretion. Adaptability: Ability to thrive in a fast-paced, ever-changing environment while balancing sales and administrative responsibilities. Interviews will take place via Microsoft Teams.

Job Details Tampa, FL Hybrid Full Time $40000.00 - $50000.00 Salary/year Description Business Title: - Executive Administrative Assistant Job Purpose: - To provide comprehensive administrative and secretarial support to executive-level management at Clean Recovery Centers, ensuring smooth daily operations and efficient workflow. This role requires a high level of professionalism, discretion, and proactive problem-solving skills. Key Responsibilities: - Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements with meticulous attention to detail and anticipating potential conflicts. - Prepare and edit correspondence, presentations, reports, and other documents, ensuring accuracy, formatting consistency, and adherence to company branding guidelines. - Screen incoming calls, emails, and mail, prioritizing and directing inquiries appropriately, and exercising sound judgment in handling confidential information. - Coordinate and manage logistics for meetings, conferences, and special events, including venue booking, catering arrangements, and material preparation. - Maintain organized and easily accessible filing systems, both physical and electronic, ensuring efficient retrieval of information. - Process expense reports, invoices, and other financial documents, adhering to company policies and procedures. - Conduct research and gather information as requested by executives, utilizing various resources and presenting findings in a clear and concise manner. - Proactively anticipate the needs of executives and take initiative to address them, ensuring seamless support and minimizing disruptions. - Maintain a high level of confidentiality and discretion in all matters related to the executive team and company operations. - Build and maintain strong relationships with internal and external stakeholders, fostering effective communication and collaboration. - Stay informed of company policies, procedures, and industry best practices, ensuring compliance and continuous improvement in administrative support functions. - Perform other related duties as assigned by the executive team to support the overall success of the organization. Qualifications Required Education: - High School Diploma or equivalent; Bachelor's degree preferred Required Experience: - Minimum of 2 years of experience providing executive-level administrative support in a fast-paced environment. - Proven experience managing complex calendars and scheduling, including coordinating travel arrangements and itineraries. - Extensive experience preparing and processing correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism. - Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. - Experience managing confidential information with discretion and professionalism. - Experience working with diverse teams and individuals at all levels of an organization. Required Skills and Abilities: - Exceptional organizational and time management skills with the ability to prioritize multiple tasks and meet deadlines effectively. - Excellent communication skills, both written and verbal, with the ability to communicate clearly and concisely with internal and external stakeholders. - Strong interpersonal skills with the ability to build and maintain positive working relationships. - Proactive problem-solving skills and the ability to anticipate needs and take initiative. - Ability to work independently and as part of a team. - Ability to maintain a high level of confidentiality and discretion. - Ability to adapt to changing priorities and maintain composure under pressure. - Strong attention to detail and accuracy. - Ability to handle sensitive information with tact and diplomacy. - Demonstrated ability to learn new software and technologies quickly.

Become an integral part of Global Corporate Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Administrative Assistant in Global Corporate Banking, you will manage busy calendars, travel, plan and assist with local events and projects for the business and may support various activities such as managing tactical office needs, client tickets, compliance requirements or business travel tax. You will tap into your thought leadership to manage priorities, ensure efficient use of executives' time, and collaborate closely with colleagues to ensure robust on-site support and backup coverage. You will also work with key stakeholders in the business, partner with various teams (Office Management, etc.) to complete projects. Job responsibilities Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc. Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc. Produce high quality emails and messages to individuals at all levels of the organization Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Support the physical site support demands required including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed Maintain confidential data, enforce internal controls, and comply with policies and procedures Support internal CRM or other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards Required qualifications, capabilities, and skills 3 years of administrative support experience with background in a client facing sales and financial services environment Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment Effective travel planning skills and knowledge Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented Effective interpersonal skills and excellent communication - confident, organized, and clear Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies Project and event management experience Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required. Strong knowledge of invoice payment processing and/or Sponsorship and Donation processes Commitment to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem-solving skills Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Touchstone Caregivers provides essential in-home care for seniors, offering personal care, homemaking, respite care, and companionship. We are seeking compassionate and professional CNAs to join our team and provide quality care to our senior clients, while also transitioning into an office assistant role within the agency. Position Locations: Tampa, Lutz, Carrollwood, Westchase, South Tampa Job Overview We are looking for qualified CNAs with a passion for caring for seniors and an interest in office work. This position will start with caregiving duties and transition into office support (50/50 split) with the potential to grow into a full-time office assistant role. Ideal candidates are dependable, reliable, and possess excellent communication skills. Caregiver Responsibilities -Assist clients with medication reminders -Help with ambulation, transfers, and mobility (using appropriate equipment such as walkers, gait belts, Hoyer lifts, etc.) -Provide personal care and hygiene support (bathing, dressing, etc.) -Support physical therapy exercises Plan -prepare meals, with assistance from clients when possible -Shop for clients or accompany them to the store -Perform light housekeeping tasks as needed -Report unusual incidents and respond swiftly in emergencies Office Assistant Responsibilities (part time position) -Use ClearCare software and Microsoft Office (training provided for ClearCare) -Assist in scheduling caregivers and organizing office operations -Support administrative tasks and maintain contractor files (including certifications) -Answer phones and make calls as necessary -Fluent Bilingual (English/Spanish) -Strong multitasking and organizational skills -attention to detail Caregiver Requirements -Proven caregiving experience -CNA or HHA Certification required -CPR Certification required -Knowledge of housekeeping and cooking with attention to dietary needs -Adherence to health and safety standards -Compassionate, respectful, and reliable -Strong time management and communication skills -High school diploma or equivalent -Fluent in English What We Offer -Competitive compensation -Flexible work schedule -Shifts near your location -Sign-up and referral bonuses If you are dedicated to making a positive impact on the lives of seniors and want to be part of a compassionate team, we would love to hear from you. To apply, visit **************************** complete an application or call ************.

Under general supervision of the Campus Director and Dean for Academic Affairs and Operations perform, coordinate and oversee campus administrative duties in support of the campus academic programs, campus and general administrative needs as defined in the job elements below. This position requires the ability to act confidentially, handle sensitive information and exercise independent judgment. Some technical knowledge of the specific area of assignment may also be required. KEY JOB ELEMENTS: * Performs academic, campus and limited general administrative and clerical duties as assigned by the Campus Director & Dean of Academic Affairs and Operations. * Collaborate with Vice Chancellors, Assistant Vice Chancellors, University Directors, College Deans and Department Chairs in carrying out the priorities of the University including but not limited to items pertaining to supporting programmatic accreditation and assessment reporting. * Maintains correspondence logs, files, information databases, and other tracking systems as necessary. Prepares Executive Committee, OPM, PACs, and other programmatic meeting minutes. Organizes programmatic meeting dates, meeting structure, and sends out agendas. Distributes Executive Committee weekly KPI updates to campus program leaders. * Ensure signage for classrooms, campus services and office spaces are clearly marked. * Create, distribute and collect faculty contracts, student files, and faculty files containing required programmatic documentation. * Assists with directing students with locating campus leaders, including directing them toward offices, phone, e-mail or classrooms. Ensure signage for classrooms, campus services and office spaces are clearly marked and accessible. * If requested by Campus Director, may provide new employees with on boarding information, such as tours and campus directories, office or cubicle accommodations, employee access badges; business cards, and ensure new hires have necessary equipment and accesses to assume assigned duties on day one. Maintain campus keys in coordination with the university Director of Facilities and Campus Director/Dean of Academic Affairs and Operations. * Ensure employee engagement and recognition activities are organized and occurring on a regular schedule, such as service awards, employee recognition and leading employee engagement committee work. * Responsible for onboarding of new hires. This includes I-9 completion and background check completion. Maintain all personnel files. * Responsible for all adjunct contracts and appointment letters. Ensures adjunct pay is calculated and submitted timely on the pay schedule. Responsible for all proctor scheduling, contracts and payments. * Responsible for monitoring all job postings for the campus and reviewing applicants for qualifications. Once qualified, responsible for sending to hiring managers and assisting with the scheduling of interviews. * Campus purchasing support for local service providers and suppliers. Includes ordering office or program related supplies and scheduling assistance as necessary. Maintains office equipment such as fax machines, postage meters, copy machines and printers. Responsible for mail distribution and receiving support. * A cell phone is required for use during work hours and after hours as needed. This position requires flexibility with schedule as needed to support the campus events. * Other duties as assigned. JOB REQUIREMENTS: * Bachelor's Degree in a related discipline. * Minimum of four years' progressively more responsible administrative experience in a corporate or academic environment supporting mid to upper-level manager(s). * 1-2 years of previous HR experience preferred * Excellent written and verbal communication skills. * Strong interpersonal skills. * Superior organizational and problem resolution skills. * Business computing skills (validated by testing where applicable) to include the following: * Advanced proficiency level for Word * Basic proficiency level for Excel * Advanced proficiency level for Power Point * Basic proficiency level for Outlook * Ability to use database programs (CampusVue) * Professional telephone/video manner and personal appearance. ENVIRONMENT: The duties and characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email, video conference, and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description. South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive.

A few things about us… Welcome to our company! We're the largest and most respected commercial flooring installation service company in the industry, with 60+ locations across the US and a team of nearly 2,300. Our innovative vision and partnerships with top companies set us apart. Working here means joining a fun and hardworking team, with competitive pay, flexible schedules, and great benefits (medical, telemedical, mental health, prescriptions, HSA/FSA, Life & AD&D, vision and dental benefits, and 401k.). Come join us and be a part of something amazing! Requirements So now that you know about us, here's the job… At Spectra, a Diverzify company our Administrative Assistants are a key role in our business. In this position, you will be responsible for assisting the Executive Leadership team in coordinating a wide variety of administrative commercial flooring support activities. Job Description: * Schedules meetings, answers phones and maintains digital and physical records. * Prepares agendas and takes notes at meetings and archives proceedings. * Creates and revises systems and procedures by analyzing operating practices, analyzing utilization of computer systems and software, and implementing changes. * Inventories and orders office supplies. * Assists in the preparation of reports and presentations and aids in mail and delivery processing. * Serves as liaison with technical support staff for office equipment. * Resolve administrative problems by analyzing information, identifying and communicating solutions, and coordinating courier solutions and FedEx shipments. * Implements administrative projects, systems, procedures, and policies requesting insurance for sub-contractors and distribute certificates of insurance * Maintains rapport with customers, managers, and employees by researching and developing new services and methods, setting priorities, and problem-solving for workflow issues. * Maintains administrative workflow by studying processes, implementing cost reductions, and developing reporting procedures, filing preliminary line notices. * Directs administrative productivity in accordance with management directives. * Pays vendors, maintain facilities and office supply budget and oversees other expenses necessary to the day-to-day administrative operations. * Maintains continuity of work operations by documenting and communicating needed actions to management, discovering irregularities, and determining continuing needs. * Completes administrative projects like filing, scanning new contracts, change order paperwork, processing submittals and closeouts, * Accomplishes department and organization mission by completing related tasks and projects as needed. Job Requirements: * High School Diploma/GED Required Preferred Qualifications: * Bachelor's or Associate's degree in Business Administration, Communications, or related field. * 2 years of experience working in an administrative role is preferred. * 2 years of experience working with Google, Excel, and Microsoft office preferred. Join a growing team. We value innovative minds, independence, and flexibility. We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i.e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. * Follows safety procedures and maintains a safe work environment. * Demonstrates excellent customer service, communication, and time management skills. * Proofreads the monthly newsletter, assists with weekly communication. * Maintains daily log, records, and forms. * Monitors and controls access to the building. * Greets and directs residents, guests, and invitees. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. * Bilingual candidates preferred. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. * Driving when necessary. Schedule: Monday through Friday, 8:30am to 2:30pm What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $20.00 - $24.00 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-CP2

Job Code **4679** \# of Openings **1** Apply Now (**************************************************** Requisition?org=GATEWAYVENT&cws=55&rid=4679) **Ghostrock,** a subsidiary of Three Saints Bay, LLC, and a Federal Government Contractor industry leader, is seeking a **Junior Administrative Assistant.** **Position Responsibilities:** + Perform file management responsibilities per DoD & SECNAV policy. + Perform Time and Attendance functions for labor and reporting. + Maintain updated telephone directories and hurricane recall bills. + Control departmental appointment schedule for meetings & events. + Receive, procure & distribute Division supplies. + Manage/assist in daily mail processing and delivery for both incoming and outgoing mail. **Position Requirements:** + **_US Citizen_** + **_Only candidates currently possessing an Active Secret Clearance (or higher) will be considered for this position._** + High School Diploma or Equivalent. + A working knowledge of Microsoft Outlook, Word and Excel. + A working knowledge of PowerPoint, SUPDESK, Business Objects and (MRQT) Material Requirements tool. + Experience at Regional Maintenance Centers (RMC) is advantageous. VEVRAA Federal Contractor Three Saints Bay, LLC and its subsidiaries offer a team-oriented working environment and the opportunity to work with exceptional, dedicated industry professionals. We offer our employees a comprehensive benefits package and the opportunity to take part in exciting projects with government and commercial clients, both domestic and international. We are an Equal Opportunity Employer. We invite resumes from all interested parties without regard to race, color, sex, sexual preference, religion, creed, national origin, age, genetic information, marital or veteran status, disability, or any other category protected by federal, state, or local law.