Senior Administrative Assistant Jobs in Brookhaven, NY

Client Overview: Our client is a trendy and exciting apparel and accessories brand. They are rapidly growing and looking to expand the team! This role is on site five days a week on Long Island. Executive Assistant Responsibilities: Manage complex calendar requests Log and drive completion of key deliverables, provide follow up for outstanding tasks, direct completion of conflicting priorities, and resolve any issues efficiently Oversee travel arrangements, including meeting set up, travel arrangements, lodging, meals, and expense reports Schedule, organize, prepare materials for staff and team meetings and other group events and help prepare proposals and contracts Manage meeting room reservations, room-setups, audio-visual needs, material transportation, and catering Minimal personal assistant work as well Executive Assistant Qualifications: 3-5 + years of experience in a similar role Excellent executive administrative experience Strong communication and organizational skills Proficient with Microsoft Office Suite

Executive Assistant We are seeking a highly organized and resourceful Executive Assistant to provide day-to-day support for the Portfolio Manager (PM) and analyst teams. This individual will be responsible for managing calendars, travel logistics, expenses, and a variety of administrative tasks to ensure the smooth functioning of the investment team. Key Responsibilities: Provide daily support to Portfolio Managers and analyst teams, managing calendars, travel arrangements, expenses, and ad-hoc requests. Prepare custom reports and calendar updates for investment team members. Track and schedule key events, including non-deal roadshows, conferences, analyst days, and earnings calls. Maintain accurate schedules for company earnings dates and organize post-earnings calls. Monitor and track key contacts, including brokers, sell-side teams, investor relations, and other critical stakeholders. Arrange corporate access, sell-side analyst meetings, management calls, and expert consultations. Coordinate and execute meeting logistics for corporate access and sell-side arrangements. Handle ad-hoc requests from the Broker Relations team, including managing broker subscriptions and resources. Organize conference meetings and confirm schedules in collaboration with the Broker Relations team. Regularly review individual calendars to ensure preparedness for meetings and address any conflicts or prioritization needs. Process accurate and timely expense reports for the team. Manage business travel logistics, including flight bookings, accommodations, and visa processing. Work closely with the Compliance team to ensure adherence to company policies. Provide support for document management, including financial models, transcriptions, and company presentations. Proactively anticipate the logistical needs of the investment team and address action items efficiently. Qualifications: Bachelor's degree required. Highly organized with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment. Proficient in Microsoft Outlook, Word, PowerPoint, and Excel. Familiarity with Concur is a plus. Ability to adapt to changing priorities and work effectively under pressure.

COMPANY: Investment Manager Executive/Personal Assistant HOURS: 9am - 6pm (some flex and hours may vary depending on work) COMPENSATION: $90-110K range depending on experience + excellent benefits + bonus eligible BACHELOR'S DEGREE: Highly Preferred Our client, an Investment firm in Greenwich, CT, is looking for a Personal/Family Assistant to support planning, organizing, and executing a wide range of personal and family related administrative tasks. This role is based in Greenwich, CT and will require some driving so a car is necessary! Responsibilities of the Personal Assistant: -Ability to work independently and as part of a team to plan, organize, and execute all manner of personal and executive assistant functions -Assist with coordinating domestic and international travel including car services, hotel arrangements, dinner reservations, activities, visas and flights -Calendar management via Outlook/Excel/Google Sheets including internal/external meetings, conferences, travel, dinner reservations and personal appointments including for family/children -Assist with a variety of household tasks and frequently run personal errands including gift purchases, returns, car maintenance, and household shopping as needed -Create and update detailed excel spreadsheets for tracking of contacts lists, birthdays, holiday card mailing lists, household service providers, car maintenance, etc. -Phone management and interaction with internal/external business associates and family -Liaise with office and household staff to make sure all needs are met seamlessly -Monitor and organize to-do lists, deadlines, etc. and regularly send updates and reminders to the Partner's current Personal/Executive Assistant, the partners and their families as needed -Assist with business tasks and assisting with ad-hoc projects -Maintain discretion and confidentiality in all matters while meeting deadlines & maintaining accuracy & detail Requirements of the Personal Assistant: -Exceptional judgment, written and verbal skills -Demonstrated success & significant experience with Google Suite and Microsoft Office Suite -Valid Driver's license and clean driving record -Ability to establish priorities, maintain a variety of projects and activities simultaneously and to complete work in a thorough, accurate and timely manner -Ability to adapt to an ever-changing work environment by managing competing demands; ability to deal with frequent changes, delays or unexpected events -Flexibility to travel around Connecticut/Manhattan as needed and work out of executive's personal residences or corporate office -Confidence, assertiveness, and strong interpersonal skills -Verification of identity, education, prior employment, and references may be required

About the Company - For over 40 years, our company has provided both public and private organizations with exceptional break fix, print management and IT consulting. We cut costs and eliminate internal tech issues. Responsibilities: Experience with documentation including but not limited to RFPs, Contracts, Spreadsheets, Time Requests etc. Exceptional organizational and customer service skills as well as attention to detail. Familiarity with IT and technical terminology, tools etc. Bookkeeping experience. QuickBooks experience. Experience in Microsoft office suite.

We are seeking an Administrative Assistant to the firms Principals who will work with the Administrative Project Manager. The candidate must have strong computer skills, knowledge of Microsoft's word, excel, power point, publisher and the ability to learn our project management software, have a Microsoft's word, excel, power point and the ability to learn our project management software. Effective communication skills, well organized, proficient in scheduling and able to collaborate with the LandTech team and our clients. The primary task for this position is to provide administrative assistance to the principals as it relates to our projects. Eventually there may be the opportunity to be involved with the Project Team and assist in the entitlement process through the Land-Use agencies.

LifeWorx is a premier elder care and domestic staffing company seeking a highly organized and detail-oriented Administrative Assistant to join our team. This person will be providing support to both our Accounting and Operations teams. This is an entry-level position with opportunity to grow into other areas of the business including recruiting, accounting, or operations. Responsibilities: Submit invoices and care notes to insurance companies on a bi-weekly basis. Collaborate with the accounting department to maintain accounts receivable for insurance clients. Review data accuracy of information in accounting systems. Request Assignment of Benefits (AOB) and HIPAA forms from clients to ensure the company receives payments. Respond to calls from insurance companies requesting specific information regarding client claims. Ensure compliance with all relevant regulations and company policies. Maintain organized records of all submissions, communications, and client information. Contact candidates to verify or update current schedule and availability for future positions. Provide support for special projects and events, as needed. Requirements: Associate's or Bachelor's degree, or in the process of receiving one Excellent communication and customer service skills, with the ability to handle confidential and sensitive information. Ability to work effectively in a team and adapt to changing priorities. Strong administrative skills, with a focus on attention to detail and organizational abilities. Strong computer literacy skills and proficiency in using computer systems and software, including Microsoft Office. Compensation and Benefits: Salary: $60,000-70,000 DOE Bonus potential: $5,000-10,000/year PTO - 3 weeks of paid vacation, 5 personal/sick days, and 7 holidays 401k with partial company matching Medical, dental and vision insurance Job Type: Full-time Schedule: 8 hour shift Monday to Friday Ability to Commute: Westport, CT 06880 (Required) Work Location: In person

Insurance Personal lines Account Executive and/or Assistant- Nassau County, Long Island, NY. Experience with High Net Worth carriers, Chubb, PURE, AIG, CIN; Flood, Excess Markets, all facets of PL underwriting, remarketing etc. Word, Excel Spreadsheets, EPIC experience a plus. Salary and great benefits. Work in office 4 days, home Fridays with shorter hours in summer. DC12792)

NorcaTec is looking for an experienced Administrative Assistant. This position will provide a wide range of administrative support. Duties include: Assist staff with day-to-day clerical functions Maintain and order office supplies, as needed, and maintain office in order at all times (conference room, kitchen, etc.) Research and make travel arrangements for employees by developing itineraries and booking transportation (domestic and international). Also Support travel requirements for our Minnesota and Pennsylvania locations. Coordinate IT support to employees when needed. Coordinate with building management when any maintenance issues arise. Preparing Expense reimbursement reports Assisting with ad hoc projects Manage Executive calendar Data entry will be required to support sales support staff at times. Organizing team building events for entire office and coordinate office social activities May take care of website functions and social media profiles Essential Skills and Knowledge: Able to prioritize and exercise good judgment in dealing with multiple tasks. Strong time management and organizational skills with the ability to follow-up on details. Must be a self-starter and be able to work in a team setting or individually. Proficient in Microsoft Office/Excel/Outlook Microsoft Powerpoint would be a plus, but not a requirement. Computer knowledge and troubleshooting Strong general administrative skills. Full time position, Working hours: Monday-Friday 9:00 AM-5:30 PM

Wealth management firm seeks polished Administrative Assistant, Tax Administration to support the efficient and accurate processing of tax returns. This position requires a highly organized and detail-oriented individual with excellent communication and interpersonal skills. The Tax Administrator will be responsible for managing client files, communicating with clients, processing tax returns, and providing general office support. Key Responsibilities File Organization & Maintenance Data Entry & Verification Client Agreements Tax Return Delivery Client Communication Tax Return Filing Post-Filing Support General Office Duties Administrative Support Qualifications 1-2 years of experience in an administrative or office support role preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software. Experience with tax preparation software (e.g., Tax Caddy, Onvio, Ultratax) and Salesforce is a plus. High School Diploma or equivalent required; Associate's degree in Accounting, Business Administration, or a related field preferred. Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines. Strong attention to detail and accuracy. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Strong work ethic and a positive, professional attitude.

Hackmann Wealth Partners, a Stamford CT based financial planning firm, is seeking to hire an Administrative Assistant to join our growing team of professionals.Firm headquarters are in Stamford, CT with satellite sales locations in Boston, New York and Washington, DC. The company environment is fast-paced and entrepreneurial and requires team members to be enthusiastic and energetic. Primary Duties & Responsibilities The Administrative Assistant provides a high level of administrative service to handle various aspects of the operations of the firm. The Administrative Assistant is an integral part of the firm's growing team - willing to take on all types of tasks and projects to ensure team members deliver high quality client service and the operations of the firm run smoothly. The Administrative Assistant position requires performance of daily, routine tasks yet also involves adapting to an environment that is fast paced where responsibilities or priorities can change frequently. Responsibilities, among others, include: Coordinate and manage business and personal travel and administrative duties for the President. Provide overall administrative support to all team members - in both Operations and Financial Planning. Schedule/confirm meetings with clients/prospects; handle client phone calls, respond to client requests. Maintain spreadsheets of meeting summaries and ensure they are timely updated. Assemble financial plans and other client facing materials for client meetings. Perform general administrative duties (scanning, filing, faxing, archiving, etc.). Complete additional operational, marketing and administrative responsibilities as needed. Qualifications Possess excellent interpersonal, organizational and written communication skills. Outstanding phone skills is mandatory. Display poise and composure in accord with a professional work environment Demonstrate dependability and exhibits high degrees of integrity, confidentiality, professionalism, and discretion. Ability to maintain high standards despite pressing deadlines. Willingness to learn - the ideal candidate will have an understanding of general business operations and is expected to possess a high-level of expertise in business policies and procedures. Ability to handle highly sensitive, confidential and non-routine information. Microsoft Office Suite knowledge required. CRM knowledge a plus but not mandatory. Great energetic attitude and enthusiasm for working in a small but growing business. Benefits Base salary in the $55 - $60k range dependent on qualifications and experience. The successful candidate may be eligible for discretionary incentive compensation award(s). Awards are dependent on individual success at meeting job requirements and firm performance. Health insurance with employer / employee contributions, 401k plan, flexible personal/vacation time off, sick leave, paid holidays. Fit to company culture and meeting high expectations is essential. A trial period of six months will be applied in the terms of employment. Schedule: · Monday to Friday Education: · Bachelor's (Preferred) Experience: · Executive administrative support: 2 years (Preferred) Working in Stamford CT headquarters 4 days a week (M-Th). Remote work M-Th is not an option. Expected total hours worked per week in 45 hours range. Occasional calls or emails may be required before or after regular business hours. If you are interested in applying for this position, please email ************************** and include (1) two sentences about why you are interested in the position (2) where you live and your ability to commute and (3) attach your resume. Please make the subject line, “First Name Last Name: Resume”. Note: Only applicants that send this email will be considered for this position.

The Greenwich, CT office of a global private investment firm is looking for an Adminstrative Assistant to support the CFO. They are looking for a smart, go-getter with 1-5 years of administrative experience after graduating college. The hours are 9-5 and, in addition to traditional admin work, there will also be a good deal of ad hoc projects, as needed. RESPONSIBILITIES Maintenance and management of calendars utilizing Microsoft Outlook; Answer all phone calls in a professional manner, take messages or assist directly when appropriate; Coordination of internal and external meetings to include room reservation, equipment set-up, and meeting material preparation (presentations, agendas and any other required documents); General administrative support including creating, maintaining, and editing documents, spreadsheets and presentations; Process expense reports in Concur ensuring compliance with the Travel & Expense Policy; Distribute daily mail to appropriate team members; Arrange all travel for executives including flights, hotels, car rentals, and car services through the Amex travel desk; Track team PTO and Sick days; Ad-hoc assignments as requested. QUALIFICATIONS Minimum 3 years of senior level admin experience; Bachelor's Degree strongly preferred Strong organizational skills, attention to detail is crucial Proficiency in Word, PowerPoint, and Excel Excellent research, writing, and communication skills Excellent time management, organizational and interpersonal skills; Resourceful, well organized, highly dependable, efficient and detail oriented; Hands-on problem solver; Must be able to handle confidential information with the appropriate level of discretion; Ability to work in a team environment;

Great opportunity for a return-to-work candidate with a school or education background! Dynamic private school seeking an Administrative Assistant to support the Head of Upper School by managing a combination of administrative tasks and relationship-building functions. The Administrative Assistant will serve as a key point of contact for students, faculty, staff, and families within the Upper School, helping to foster meaningful connections across the community. Core responsibilities include managing the Head of Upper School's calendar, coordinating demands on their time, resolving scheduling conflicts, and facilitating efficient workflows. The Administrative Assistant will collaborate with the Head of Upper School and the Upper School leadership team to ensure smooth daily operations. The ideal candidate will possess excellent verbal and written communication skills, outstanding organizational abilities, and the ability to leverage technology effectively to enhance organization and communication. Strong interpersonal skills, a collaborative and flexible nature, and the ability to manage sensitive and confidential information with discretion are essential. The school values individuals who thrive in a collaborative environment, are adaptable and innovative, and are eager to engage fully in the life of the school. Candidates should share our commitment to equity, inclusion, and cultivating a culture of belonging for all students. The duties and responsibilities of the Administrative Assistant include: Supporting the Head of Upper School The Administrative Assistant provides critical support to the Head of Upper School by handling various administrative tasks, including drafting emails and preparing communications for the division head and deans. Additional duties include minor accounting tasks, greeting visitors, answering the division head's phone, and scheduling meetings to ensure the division head's time is efficiently managed. These responsibilities help support the division head's priorities and daily operations. Community Engagement and Support The Administrative Assistant plays a key role in fostering relationships with students, faculty, and families to support the division head's efforts in building a strong community and positive environment. They maintain a visible presence in hallways and events, and act as the first point of contact for inquiries. The Administrative Assistant resolves routine issues for students, teachers, and families, manages direct access to the division head, and ensures a welcoming atmosphere at the school. Other duties include organizing parent-teacher conferences, reviewing school resources to ensure families have accurate information, receiving incoming calls to the main phone number, and sitting at the school's main reception desk on an as-needed basis. Classroom and Faculty Support So that faculty may remain focused upon instruction and in support of an efficient, supportive academic environment for all, the Administrative Assistant helps facilitate classroom coverage and study hall supervision, by coordinating with faculty to gather lesson plans and ensuring substitutes are equipped to provide as much continuity in learning by students as possible. Other duties may include monitoring student behavior in public spaces, proctoring detention weekly, and supervising classes or study halls on an as-needed basis. Attendance and student record management The Administrative Assistant is responsible for monitoring student attendance and other records, ensuring accurate and timely updates in Veracross, and ensuring that students, families, faculty, deans, and the Upper School administrative team may partner to uphold community norms and expectations for learning and behavior. Additional tasks may include upkeep of student disciplinary records and execution of processes to ensure that school's daily and class attendance data is complete and up-to-date. Calendar and event coordination The Administrative Assistant manages the Upper School calendar of events, and may oversee preparation for key events such as assemblies, family events, faculty meetings, and other important community events. This includes maintaining accurate calendar entries, resolving space and time conflicts, and coordinating with various departments to ensure event spaces are set up and ready. The Administrative Assistant also addresses last-minute logistical needs. Student records and academic support The Administrative Assistant collaborates with the Upper School administrative team to manage student leaves-of-absences, process transcripts, and support students' academic documentation needs. They maintain accurate student files and ensure the seamless flow of documents involved in onboarding new students. Additionally, the Administrative Assistant supports the Registrar and Assistant Head of Upper School for Academics & Program by contributing to the smooth operation of academic services so that all student records and academic processes are managed efficiently and effectively. Required Knowledge & Skills A high degree of discretion when dealing with confidential information Exceptional dependability and attention to detail Demonstrated ability to work independently and in teams Highly professional written and oral communication skills The ability to adapt and to find creative solutions to unexpected challenges Outstanding ability to create positive and appropriate relationships with students, families, and colleagues Experience with Microsoft Office Suite and Google Workspace Proficiency with database and spreadsheet applications Preferred Knowledge & Skills Familiarity with the PreK-12 environment Experience with student information systems Required Qualifications Associate's degree Three to five years of administrative experience or similar

Attention all successful Junior (1-3 years) Administrative Assistants in the Stamford, CT area! We/Hirewell are excited to partner with one of Stamford's most successful, dynamic, and growing Corporate HQs for a newly created role - Junior Administrator! Bring your 1-3 years of success in providing versatile support to a great leadership team while being mentored by a fantastic Senior Executive Assistant. Excellent career growth opportunity, as this role has exciting room for growth at this great Global Company with 3 Billion + annual revenue. Contract to Hire, with Excellent Market Compensation. Duties of role: Provides administrative support for the facility by coordinating shipping, purchasing, time edits, AR, AP, and other month-end procedures. Position Responsibilities: Email Management Calendar Management Maintaining calendars and scheduling meetings, telephone, video and web conference calls and quarterly reporting calls Travel Arrangements - Proficient in Concur - Travel & Expense General Administrative Tasks: Completing various administrative tasks as assigned Performs a wide variety of administrative activities Greeting employees and guests as they arrive Document production -- letters, memos, presentations and reports Coordination of meals and catering for in-house events Organizing in-house or external meetings or events Creating, maintaining, archiving and retrieving departmental files Excellent at pivoting at the last minute

The Women's Business Development Council (WBDC) is seeking a driven and passionate Executive Assistant based in its Stamford, Connecticut office. The Executive Assistant will be responsible for providing support to WBDC's Executive Team. This position's primary function is providing the CEO with administrative support, including scheduling, managing travel, and assisting with logistics. The ideal candidate will be a self-starter with keen attention to detail, excellent organization skills, strong communication skills, and orientation towards execution. With a proven track record of supporting C-suite executives, they will thrive in a dynamic environment as a critical administrative support that makes WBDC's executive team more efficient. This position plays a critical role as the first point of contact for WBDC stakeholders and requires an individual who can represent the organization in the most professional manner. This individual must be timely and tenacious in follow-up and information gathering and be comfortable speaking to a range of audiences, including volunteers, executives, donors, elected officials, and support staff. They must be a team player that can collaborate across WBDC's senior management and marketing teams to ensure alignment and seamless information flow. Reporting to the Chief Financial Officer, this full-time role provides an exciting opportunity to work closely with a well-respected CEO, and support the senior management team at an established, growing nonprofit organization that sits at the forefront of business development for women in Connecticut. This position demands someone who is ready from day one to dive in, learn the ropes, and take on responsibility. WBDC is currently operating in a hybrid model, with staff expected to be in the office 3 days/week. This position is based in WBDC's Stamford office and supports our work across the state. Travel to our offices in New Haven, Waterbury or New London, as well as other locations across Connecticut, will be required periodically. The salary for the role is up to $80,000 plus benefits. The Executive Assistant will be responsible for day-to-day administration for the CEO and will also serve as a liaison to the WBDC Board of Directors, provide support to WBDC's senior management team, and support a variety of ad hoc projects. Duties and Responsibilities The Executive Assistant will be responsible for day-to-day administration for the CEO and will also serve as a liaison to the WBDC Board of Directors, provide support to WBDC's senior management team, and support a variety of ad hoc projects. Responsibilities include: Executive Support: Manage the CEO's calendar, coordinating and scheduling appointments. Create and implement overall calendar strategy to optimize productivity and balance, and effective flow of meetings. Manage logistics for meetings led by senior management team, booking meeting rooms, preparing written materials, managing catering, audio-visual setup, etc. Plan and coordinate business travel. Manage reimbursements and expenses. Database Management: Manage database of CEO's contacts in Outlook and CRM platforms. Conduct research to obtain complete contact information. Maintain notes to assist with effective relationship management. Board Liaison: Support the Board of Directors, assisting Board Leadership as required. Create and maintain the schedule of Board and Committee meetings. Set up for meetings, including preparing and distributing materials, coordinating food/drink, and ensuring smooth audio/visual setup. Maintain Board documents and policies. Office Administration: Perform reception duties in the Stamford office, greeting guests and distributing mail. Support special projects for senior management team. Work with the senior management team on special projects as they arise. Other duties as assigned. Qualifications 5+ years relevant office work experience, including at least 2 years scheduling for a C-Suite or senior level executive Superior organizational and research skills, with high attention to detail Excellent communication skills, with strong presence and voice, and ability to communicate effectively across a range of stakeholder groups Strong project management and research skills, with a tendency towards process improvement Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel Ability to run with a project with guidance from manager, and work independently Event planning experience a plus Availability to work occasional evenings and/or weekends as needed Must have own transportation as this position requires travel between locations About Us Headquartered in Stamford with regional offices in New Haven and New London, the Women's Business Development Council (WBDC) is the statewide leader of entrepreneurial education for women. WBDC's mission is to support economic prosperity for women and strengthen communities through entrepreneurial and financial education services that create and grow sustainable jobs and businesses across Connecticut. WBDC educates, motivates and empowers women to achieve economic independence and self-sufficiency. Since 1997, WBDC has educated and trained more than 16,670 clients in all of Connecticut's 169 towns-helping women to launch, sustain and scale over 12,500 businesses, create and maintain over 25,880 jobs in Connecticut, and access more than $28.7 million in capital. Visit ctwbdc.org for more information. WBDC offers a competitive benefit package including health, dental, vision, and life insurance, a retirement plan, paid time off, and holidays, in a supportive working environment. How We Operate We are a team of over 30+ talented individuals who collectively deliver outstanding results through a high level of passion and commitment. Please apply if you: Possess an Entrepreneurial Mindset - creative, motivated, enthusiastic, and energetic Seek to inspire and empower those around you, whether they are clients or colleagues Thrive in a fast-paced environment, and are comfortable with change Take initiative, and are willing to go above and beyond to achieve results Are highly detailed, and demonstrate a sense of urgency in setting and meeting deadlines Can work independently, and see the big picture while working in the day-to-day Prosper in a culture of teamwork and growth, and value collaboration Are passionate about supporting women entrepreneurs and small business owners How to Apply Interested candidates should email their cover letter, and resume to ****************** WBDC EXECUTIVE ASSISTANT in the e-mail subject line. No phone inquiries. Disclaimer The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position. WBDC, Inc. Equal Employment Opportunity Statement WBDC is committed to creating a diverse environment and is proud to be an equal opportunity employer. We welcome qualified applicants to receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job Description **Required Qualifications (as evidenced by an attached resume):** Bachelor's Degree (foreign equivalent or higher). Three (3) years of full-time experience working in an education environment. Experience with Microsoft Office Software and Google Docs. Experience with coordinating meetings, and/or managing calendars and taking meeting minutes. **Preferred Qualifications:** Master's Degree (foreign equivalent or higher). Experience coordinating meetings on virtual platforms (i.e. Zoom). Proofreading and editing experience. Experience in quantitative and qualitative data analysis. Experience with School of Medicine practices, policies, and procedures. **Brief Description of Duties:** The Senior Administrative Assistant will provide administrative support to the Office of Undergraduate Medical Education (UGME) in the Renaissance School of Medicine. The successful incumbent must be dependable and have excellent interpersonal, communication (both written and verbal), organizational, technical, and time management skills. The ability to research, analyze, and solve problems is essential for the Senior Administrative Assistant. **Liaison Committee on Medical Education:** + Provide administrative support to the Vice Dean for UGME and to the accrediting body of the medical school, the Liaison Committee on Medical Education (LCME). This can include event planning for faculty retreats and preparation for LCME accreditation site visits. + Compose, type, and distribute meeting notes, routine correspondence, or reports, such as presentations, statistical, or monthly reports. + Transcribe, prepare and distribute minutes for departmental/committee meetings. + Compile data in preparation for reports to various national agencies for medical school accreditation. + Track the ongoing review and progress of program evaluation efforts ensuring all accreditation standards are met for LCME. + Merge and prepare tables for interim and final reports related to the Data Collection Instrument for LCME. **Office of Global Medical Education**: + Provide administrative support to the Director for Global Medical Education. + Organize occasional lunch presentations to medical students to gain interest in the program. + Schedule rooms monthly for the Global Medical Journal Club. + Provide program website updates. + Send out award letters for the Research Fellowship or Clinical Awards. + Manage applications for incoming international medical students assisting with visa documents if needed; scheduling students for orientation and rotations at clinical sites. + Process applications and travel reimbursements for RSOM medical students traveling internationally and provide the necessary support. Carefully track and monitor the reimbursements for our students who have incurred approved travel expenses for the program. + Keep track of funding sources for Global Medical Education. **Provide administrative support to the Office of Undergraduate Medical Education:** + Assist with scheduling meetings, taking minutes, and disseminating reports. + Provide administrative support for Phase I Committee. + Provide administrative support for the Phase I Committee by managing calendar invitations in Microsoft Outlook, maintaining current rosters, and extensive communication with committee members. and taking meeting minutes, disseminating information on tasks, and follow up on meetings. + Support large medical student events including Commencement, Match Day, Orientations, White Coat Ceremony, etc. + Handle student records such as data entry into our medical student curriculum database (Cbase), file confidential student information, and complete other administrative tasks such as compliance, scanning, and verifying student documents and records while complying with FERPA. + Respond to questions and inquiries from faculty, staff, and prospective and current students via email and phone; provide reception coverage. Resolve problems or make an appropriate determination for referral. + Scribe for Focus Groups, and Serve as a National Board of Medical Examiners (NBME) exam proctor. * * **Provide administrative support to the Director of Evaluation and Assessment:** + Develop, distribute, collect, and analyze: + Surveys related to curricular quality improvement efforts. + Course exam scores, final course grades, NBME shelf exam scores, OSCE/CPX scores, USMLE scores. + Course/clerkship management-related data, including timeliness of grades, grades across sites, mistreatment concerns, etc. + Student satisfaction data, such as the AAMC GQ and end-of-course/clerkship/year evaluations. + Annual end-of-phase surveys and focus groups. + Conduct qualitative data analysis of student written comments and focus group notes. * **Provide administrative support** **to the Instructional Design Specialist:** + Assist with the administrative support for Phase I courses/echo 360 of the medical school including reserving meeting spaces, providing support to the Phase I faculty, and the Introduction to Clinical Medicine course (ICM). * Other duties as assigned. The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA. For this position, we are unable to sponsor candidates for work visas. **Essential Position:** This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.Visit our page to learn about the **total rewards** we offer. **Special Notes:** Resume/CV and cover letter should be included with the online application. ***Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.*** If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at ************** or visit . *In accordance with the Title II Crime Awareness and Security Act* a *copy of our crime statistics can be viewed**.* The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting. Official Job Title : Senior Administrative Assistant **Primary Location** : US-NY-Stony Brook

When you work at Whittlesey, you join a diverse team that provides today's business leaders with leading assurance, advisory, tax, and technology services.

Consulting Group is an American worldwide management consulting firm with 85 offices in 48 countries.The firm advises clients in the private, public, and not-for-profit sectors around the world, including more than two-thirds of the Fortune 500.Considered one of the most prestigious management consulting firms. Ranked second in Fortune's "100 Best Companies to Work For" . Job Description Administrative Assistants (AA) provide comprehensive, timely and accurate administrative support to experienced Consulting team staff such as Principals (P) and Project Leaders (PL). On occasion, an AA may support one or more Partners and provide broader case team support. AAs collaborate with all relevant parties to deliver seamless service to clients and case teams, ensuring we are seen as "one team". AAs are expected to grow throughout their careers, building and improving their skills to match the evolving needs of the company and our clients. With time, an AA will think beyond administrative tasks to gain a deeper and more proactive ownership of PL/Ps' client and responsibilities. AAs are an essential part of the office and fabric. AAs actively participate in office life, are flexible and willing to help fellow Business Services Team (BST) members, and collaborate across functions. Job Responsibilities Oversee administrative support for Principals and Project Leaders, in a fast-paced and changing client service environment: Organize and schedule client and internal case team meetings/events, as well as attending case team meetings as necessary Coordinate internal resources such as other EA/AAs, IT, Office Services, and Production to deliver case team needs; obtain and share information with wider team as needed; help case team navigate internal resources Maintain a calendar of meetings and client presentations Set up voice mail and e-mail distribution lists and team phone lists Help coordinate and maintain archives files for all case-related activities Be able to assist with basic PowerPoint/Excel tasks; manage copying/binding of case team materials within tight deadlines With experience, execute these tasks proactively and with sense of ownership Build effective working relationships with Principals and Project Leaders: Understand P and PL preferences relating to travel, calendaring, case management, etc. Be familiar with the clients they serve and the Partner group they work with Develop working relationships with clients and their assistants to facilitate the scheduling process and relevant communications Develop working relationships with BST peers who support other PL/P/Os on the case team, and BST in local office Support administrative aspects of PL/Ps' internal commitments: Manage scheduling for internal committees, Practice Area activities, Career Development Committee, Recruiting, etc. Proactively raise possible conflicts between internal and client commitments with PL/P; suggest possible solutions Coordinate point-to-point travel needs as necessary including booking all travel and hotels as necessary, directions, commuting time and ground transportation Process timesheets and expenses on a timely basis Provide back-up assistance to other AAs, EAs, Reception and Office Services as needed Provide effective backup to local Partners or Partners working on same case team Perform other duties as assigned or required; responsibilities will vary depending on the Principal, or PL work style and the existing workload Basic Job Requirements Bachelors degree, secretarial school degree, or equivalent Minimum 2-4 years administrative support experience, preferably at a fast paced professional services firm Proficient computer skills: Windows XP, Office 2007 (Word, Excel, PowerPoint, Outlook) Key Competencies High customer service orientation - strong interpersonal and communication skills, wants to deliver great results at all times Sweats the small stuff - meticulous attention to detail and accuracy, particularly when under pressure Organized - has clear systems and composure to deal with multiple tasks at once and ensure everything gets done in a timely manner Relationship-oriented - able to develop effective working relationships with P/PLs, clients, and wider BST Flexible - must be able to perform successfully in a fast-paced environment; doesn't get frustrated by priorities changing Team player - always willing to put the work in, will go above and beyond in order to get the job done Curious and creative - willing to ask questions, enjoys solving problems Trustworthy -- exercises judgment in managing confidential/sensitive information and client alike Professional - possesses a high degree of professional appearance and demeanor, displays high standards of professional behavior and ethical standards Good judgment - knows when to ask for help or advice Self-motivated - takes initiative and is able to work with limited direction and supervision at times As Administrative Assistant grows in role, expect that he/she will: Be increasingly proactive Demonstrate a high level of ownership for tasks Become more confident when dealing with more senior clients and administrative staff Be seen as a key contributor to the case team process Additional Information Must be able to perform successfully in a fast-paced, intellectually intense, service-oriented environment and to interpret rules and guidelines flexibly to enhance the business and in keeping with values and culture. Experience working successfully within a complex matrix structured organization is essential. Additional Information All your information will be kept confidential according to EEO guidelines.

Shape Your Future With Us General Re Corporation, a subsidiary of Berkshire Hathaway Inc., is a holding company for global reinsurance and related operations, with more than 2,000 employees worldwide. It owns General Reinsurance Corporation and General Reinsurance AG, which conducts business as Gen Re. Gen Re delivers reinsurance solutions to the Life/Health and Property/Casualty insurance industries. Represented in all major reinsurance markets through a network of 38 offices, we have earned superior financial strength ratings from each of the major rating agencies. Gen Re currently offers an excellent opportunity for an Executive Assistant in our Life Health Global Claims unit. This position is considered remote. Role Description The Executive Assistant provides support to the Life Health Global Chief Claims Officer (GCCO) and various members of the Global Chief Claims Officer's team. General responsibilities include developing captivating, state of the art presentation and training material, data entry in support of the team's reporting, analytic and governance activities, correspondence, internal/external communication, scheduling of meetings, supporting Gen Re Global Claims hosted events, conferences, preparation of check requests, establishing and maintaining files, calendar maintenance, , preparation and/or distribution of specific reports, and management of travel arrangements. As this position involves interaction with senior management and external clients, it requires the utmost discretion and a professional presentation at all times. Independent judgment, managing priorities, a positive/cooperative attitude within a team environment, maintaining confidential information, and the ability to work effectively without close supervision, are essentials of this role. Position Description: * Maintains superior knowledge and capability in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Microsoft Power BI, etc.) * Develops professional documents, including but not limited to, captivating, state of the art presentations and training materials for both internal and external use * Assists in planning and execution of meetings by organizing and scheduling meetings as directed, including the organizing and assembling of meeting materials and handling other meeting logistics as appropriate * Manages travel details and applicable expense capture and reporting * Manages GCCO emails and calendars (MS Outlook) * Possesses an understanding and knowledge of Gen Re's business and corporate structure * Demonstrates effective verbal and written communication, presentation and listening skills * Encourages and practices frequent, transparent, open, honest, and respectful communication * Demonstrates an ability to proactively manage potential conflict, internally and externally Role Qualifications and Experience * Excellent interpersonal skills * Excellent organizational skills * Excellent grammatical, editing, and proofreading skills * Excellent communication skills and the ability to interact with a variety of internal and external clients. * Highly proficient in Graphic Design, animation, AI and audio/visual content creation tools and software * Work well in a team environment * Demonstrated ability to adapt to new software applications (e.g. web-enabling tools) * High proficiency with Microsoft Office Suite (Word, PowerPoint, Excel) * Proven ability to multi-task and prioritize tasks accordingly * Strong work ethic and a sense of urgency * Willing to undertake and complete small or large tasks to support the team or to complete the request * Strong analytical skills * College Degree preferred Salary Range 63,000.00 - 84,000.00 USD The annual base salary range posted represents a broad range of salaries around the US and is subject to many factors including but not limited to credentials, education, experience, geographic location, job responsibilities, performance, skills and/or training. Our Address General Reinsurance Corporation 120 Long Ridge Road Stamford, CT 06902 (US) At General Re Corporation, we celebrate diversity and are committed to creating an inclusive environment for all employees. It is the General Re Corporation's continuing policy to afford equal employment opportunity to all employees and applicants for employment without regard to race, color, sex (including childbirth or related medical conditions), religion, national origin or ancestry, age, past or present disability , marital status, liability for service in the armed forces, veterans' status, citizenship, sexual orientation, gender identity, or any other characteristic protected by applicable law. In addition, Gen Re provides reasonable accommodation for qualified individuals with disabilities in accordance with the Americans with Disabilities Act.

Qualifications Proficiency with Microsoft Office, specifically with Word, Excel, and Outlook required. Ability to handle confidential and sensitive information with discretion. Possess outstanding communication and problem-solving skills. Detail-oriented work ethic with superior judgement and organizational skills. Must demonstrate the ability to multi-task, prioritize and work as a team player. Preferred Qualifications Proficiency with Ellucian Banner preferred.