Senior administrative assistant jobs in Buffalo, NY

Job DescriptionJob Title: Executive AssistantLocation: Buffalo, NYHire Type: Direct HirePay Range: $90,000 - $97,500Work Model: OnsiteWork Schedule: Full-TimeWork Shift: Monday - Friday, 8:00am - 5:30pmRecruiter Contact: Karissa Lubberts | klubberts@imaginestaffing.net Nature & Scope:Positional OverviewThe Imagine Group is recruiting for an Executive Assistant on behalf of our client, the City of Buffalo. This position will work directly with the incoming mayor and support daily operations within his office, performing critical duties under the mayor's direction. In this role, you'll enjoy competitive pay ($90 - $97.5K base salary, salaries may be subject to change pursuant to NYS Civil Service Law and the consent of the Buffalo Common Council) and comprehensive benefits including exceptional health insurance, dental insurance, and paid holidays, among others. You'll work with a dynamic team of talented professionals tasked with ensuring the success of Buffalo!Role & Responsibility:Tasks That Will Lead To Your Success Meetings & Conferences Prepare mayor's daily agenda Review requests for meetings or conferences with the mayor, ascertaining the purpose for such meetings and making appointments accordingly Schedule all business meetings and conferences for the mayor and prepare agendas Attend and participate in meetings while recording and preparing meeting minutes Scheduling & Calendar Management Manage & schedule the mayor's social and ceremonial commitments, along with daily calendar, tasks, etc. Communication & Correspondence Oversee the flow of incoming and outgoing correspondence and information Review correspondence addressed to the mayor, calling attention to items that require his personal attention and answering more routine correspondence Information & Record Management Manages and maintains a complex filing system Research and assemble information from various sources for reports and correspondence Maintain sensitive and confidential information/files and act as primary public records custodian Coordination & Support Refers visitors to the proper department or agency Performs additional duties as required Skills & ExperienceQualifications That Will Help You Thrive Current residence within the City of Buffalo is required Minimum of 2 years of professional experience in a related role Minimum of 60 credit hours (any Major) from an accredited college or university Knowledge of government structure, particularly for the City of Buffalo Exceptional written and verbal communication skills Ability to understand and interpret written material Ability to communicate information clearly and effectively Ability to establish and maintain excellent working relationships with staff, partners, agencies, and other departments and individuals Excellent computer skills with proficiency in the MS Office Suite (Word, Excel, Outlook, PowerPoint), typing aptitude, data entry, and the ability to learn/master new systems, databases, and other platforms Must possess key characteristics of integrity, tact, resourcefulness, and initiative Excellent time management skills with the ability to effectively prioritize tasks, projects, and deadlines simultaneously Must be detail-oriented with strong organizational skills Discretion, judgment, and the ability to handle sensitive and confidential information Physical condition commensurate with the duties of the position

Job Details Buffalo Urban League HQ - Buffalo, NY $55000.00 - $62000.00 HourlyDescription Compensation - $55,000 - $62,000 The Executive Assistant provides administrative and operational support to the Chief Executive Officer (CEO) and senior leadership and the Board of Directors. The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the CEO's needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management Team, Board of Directors, staff, and community members. To perform this job successfully, the individual is expected to manage sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion. • Works directly with the CEO and senior leadership to support all aspects of their daily work routine. • Maintains the CEO's calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercises discretion in committing time and evaluating needs. • Serves as a liaison between the CEO, Board, Agency Affiliates, staff, and the public. This includes receiving and screening the CEO's phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution. • Coordinates work with other BUL staff as needed; plays a key role in the coordination of staff efforts both within and outside the department. • Serves as a primary point of contact between the Office of the CEO and National Urban League and provides administrative support for governance meetings. • Assists the CEO and leadership in the development of presentations and white papers for internal and external audiences. • Determines priority of matters of attention for the CEO; redirects matters to staff to handle, or handles matters personally, as appropriate. • Keeps the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up. • Routinely performs a wide variety of support duties - printing, faxing, mail/overnight packages, copying, filing, and email/messages. • Sorts and triages mail; maintains e-mail and other address directories. • Composes and prepares letters relating to routine correspondence for the CEO's and senior leadership's signature. • Schedules departmental meetings; assists in the preparation and distribution of meeting agendas, materials, and logistics of meetings. • Transcribes source material, prepares documents, reports, tables and charts; distributes as appropriate. • Prepares, reconciles, and submits expense reports. • Maintains paper and electronic filing systems, some of which are confidential and sensitive. • Attends meetings and takes notes of discussion; prepares the initial draft of minutes and summaries. • Completes a variety of special projects including event planning, creating PowerPoint presentations, financial spreadsheets, special reports, and agenda materials. • Maintains various records and documents for company executive(s) • Maintains functionality and repair operations on office equipment (copier, printers & postage machine) Qualifications Bachelor's degree is preferred with a minimum of three years supporting executives. Demonstrated strong proficiency in MS Word, Excel, PowerPoint, and Outlook with the desire and ability to learn new programs. Demonstrated business acumen. Office equipment knowledge - printers, copiers, etc. Must be an initiative-taker, organized and receptive to fluctuating working conditions and work schedules. Demonstrated positive and professional people skills to be used with internal and external stakeholders. Excellent verbal and written communication skills. Demonstrated ability to utilize strong independent judgment. Strong organization and follow up skills. Ability to multi-task and manage a variety of assignments simultaneously in a fast-paced organizational environment. Ability to prioritize and establish timely and effective communication systems with President/CEO, senior leadership, and all internal and external constituencies.

The Executive Assistant (EA) to the CEO provides high-level administrative support, ensuring the CEO's office operates efficiently and effectively. This role requires exceptional organizational, communication, and interpersonal skills to manage complex schedules, coordinate strategic initiatives, and serve as a trusted liaison between the CEO, Board of Directors, and senior leaders. A key responsibility of this role includes managing all logistics and materials related to monthly Board of Directors meetings. Essential Duties and Responsibilities: * Manage and prioritize the CEO's calendar, appointments, travel, and correspondence with discretion and sound judgment. * Prepare and edit reports, presentations, and communications on behalf of the CEO. * Serve as the primary point of contact for internal and external inquiries directed to the CEO's office, exercising professionalism and confidentiality. * Coordinate and track the CEO's deliverables, ensuring timely follow-up and completion of commitments. * Support preparation for executive meetings, conferences, and events, including research, materials, and post-meeting follow-up as needed. * This position is deemed an essential position and must follow the essential employee requirements. * Complete all required training by or before the assigned deadline. * Other duties as assigned. Board of Directors Support: * Coordinate all logistics for monthly Board of Directors meetings, including scheduling, venue or virtual setup, catering, and technology arrangements. * Prepare, compile, and distribute Board packets and meeting materials in collaboration with the CEO and senior leadership. * Draft and finalize Board meeting agendas, minutes, and resolutions, maintaining accuracy and confidentiality. * Track and manage action items and follow-up tasks resulting from Board meetings. * Maintain up-to-date Board and volunteer records, directories, and governance documents in compliance with organizational policies. * Serve as the primary liaison between the CEO, Board Chair, and Directors to facilitate communication and timely information sharing. Senior Leadership Team (SLT) Support: * Assist SLT with administrative support as needed. * Collect reports, updates, and metrics from SLT members for CEO and Board review. * Support cross-departmental communication and alignment on priorities and initiatives. * Assist in tracking organizational goals and project deadlines. * Facilitate follow-up actions from SLT meetings and ensure accountability. Organizational Coordination: * Collaborate with leadership and cross-functional teams to align priorities and streamline operations on behalf of the CEO. * Handle sensitive and confidential information with discretion and professionalism. * Support special projects and strategic initiatives as assigned by the CEO. * Anticipate needs and proactively address issues to ensure the CEO's effectiveness and focus on organizational priorities. * Update staff schedules on Teams as needed. Knowledge, Skills and Abilities: * Deep understanding of how a credit union functions, and the value it brings to its members and community. This includes understanding of what a Cooperative is, as that is the business models of all credit unions. * Deep understanding of executive administrative practices, office management, and business communications. * Working knowledge of Board of Directors operations, including meeting protocols, minute-taking, and recordkeeping. * Familiarity with organizational policies, confidentiality standards, and legal/ethical requirements for handling sensitive corporate information. * Proficiency with productivity and collaboration software (e.g., Microsoft 365, PowerPoint, Excel, Zoom, Teams, etc). Knowledge, Skills and Abilities continued: * Understanding of document management systems (e.g., SharePoint, etc.) * Knowledge of travel coordination, expense management, and vendor relations best practices. * Exceptional verbal and written communication skills, with the ability to draft professional correspondence, reports, and presentations on behalf of the CEO. * Demonstrated ability to manage multiple priorities, deadlines, and competing demands efficiently and independently. * Skilled in planning and executing high-level meetings, particularly Board and executive sessions, ensuring seamless logistics and professional materials. * Accuracy and precision in scheduling, document preparation, and meeting minutes. * Strong interpersonal skills for building trust and rapport with Board members, senior executives, staff, and external partners. * Advanced computer literacy and comfort learning new systems quickly. * Ability to anticipate needs, troubleshoot issues, and implement proactive solutions. * Exercise a high degree of discretion, judgment, and diplomacy in handling confidential and sensitive information. * Anticipate the CEO's needs and act proactively to ensure readiness for meetings, travel, and commitments. * Work independently with minimal supervision while maintaining alignment with organizational priorities. * Adapt quickly to shifting priorities and navigate ambiguity in a fast-paced, dynamic environment. * Maintain composure and professionalism under pressure and tight deadlines. * Represent the CEO and organization with poise, professionalism, and discretion. * Foster an atmosphere of efficiency, collaboration, and trust within the executive office. Confidentiality: Employees are required to maintain the confidentiality of all sensitive Cornerstone CFCU, member, employee, and proprietary information both during and after their employment. If an employee has a question about the confidentiality of a particular matter, they should consult with their Manager/Supervisor or Human Resources. Any violation of this rule may subject the employee to disciplinary action, up to and including termination of employment. Qualifications: * Bachelor's degree in Business Administration, Communications, or related field preferred. * 5+ years of experience supporting a C-level executive, preferably in a fast-paced corporate or nonprofit environment. * Demonstrated experience coordinating Board of Directors or executive-level meetings. * Excellent organizational, writing, and communication skills with meticulous attention to detail. * Proven ability to handle confidential information with discretion. * Strong proficiency in Microsoft Office Suite, and virtual meeting platforms (e.g., Zoom, Teams). * Ability to manage multiple priorities under tight deadlines with professionalism and composure. * Bondable upon initial employment and continue to be bondable throughout term of employment. Physical Requirements: The functions of the position usually performed sitting but may require some amount of time standing. Some amount of stooping, kneeling, bending, crouching, lifting, walking, carrying and other movements may be required. Tasks involving working on a computer keyboard, typewriter, calculator, cutting, labeling and taping involve extensive wrist and hand movements. All individuals are required to be able to perform these movements without significant risk of injury to themselves or others. EOE Race/Sex/Vet/Disability Cornerstone CFCU is an equal opportunity employer that complies with the laws and regulations set forth in the following EEO Is the Law poster: **************************************************************** Cornerstone CFCU is committed to diversity, and values the ways in which we are different.

A nationally recognized law firm with a strong Boston presence is seeking a highly organized Executive Assistant to provide direct support to the firm's Managing Partner and senior attorneys. This is an exciting opportunity for someone who thrives in a professional, fast-paced environment and enjoys working closely with firm leadership on a mix of administrative and project-based responsibilities. Key Responsibilities: Provide executive-level administrative support to the Managing Partner and select attorneys. Manage complex calendars, schedule meetings, and coordinate domestic and international travel. Prepare meeting materials, presentations, and confidential correspondence. Serve as a liaison between firm leadership, clients, and internal departments. Handle sensitive information with discretion and professionalism. Assist with legal and business-related projects as assigned. Support firm events, leadership meetings, and executive communications. Qualifications: Minimum of 5 years' experience supporting senior executives, preferably in a legal, professional services, or corporate environment. Strong organizational skills and attention to detail with the ability to manage multiple priorities. Excellent communication skills-both written and verbal. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other business applications. Ability to work independently, maintain confidentiality, and anticipate needs in a fast-paced environment.

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region. About UMass Amherst Libraries UMass Amherst Libraries make up the largest publicly-supported research library in New England with more than eight million physical and digital items available to users. As a key partner in teaching, learning, and research at UMass Amherst and beyond, the Libraries foster a diverse, inclusive, and user-centered environment in which to engage with ideas and acquire the skills necessary for independent learning and critical thinking. We value collaborations and partnerships; diversity and inclusion; innovation and creativity; openness and transparency; and sustainability and stewardship. Job Summary Provides executive level administrative support to the Dean of University Libraries by assisting in a wide range of complex and confidential matters including overseeing the Dean's schedule, researching and preparing reports and presentations, screening visitors and telephone calls, composing or preparing other correspondence, and maintaining paper and electronic files. The Executive Assistant I also provides additional support to members of the Libraries' Leadership Team and assists in various special projects and initiatives on behalf of the group. Essential Functions Provides comprehensive executive-level administrative assistance to the Dean of Libraries including composing, editing, proofreading, and formatting correspondence, scheduling meetings and appointments, managing calendars, answering and making telephone calls, receiving visitors, coordinating visits of external constituencies, making travel arrangements and developing itineraries, assisting in the preparation of confidential reports, and maintaining soft and hard copy filing systems/databases. Acts as direct liaison for the Dean to all executive area staff, campus administrators, deans, department heads, President's Office staff, government officials (including foreign governments), and representatives of private corporations and foundations. Evaluates requests to determine the appropriateness and necessity of involvement by the Dean, and/or redirects to appropriate area, also confers with the Dean, senior leaders, and/or department heads to handle complaints and to resolve problems. Gathers and synthesizes information, performs online research, compiles reports and analysis of data. Works with Library Communication unit to develop and disseminate communications from the Dean's Office. Prepares expense vouchers, orders office supplies, and travel documents for the Dean and Associate Deans. Serves as approver for time reported for the executive staff and Dean's direct reports. May be asked to attend and record proceedings from committees, councils and other meetings as requested by the Dean and distribute minutes as required. Gathers and distributes materials for the executive area senior staff meetings. Assists in planning and organizing special events as needed, evening and weekend work may be required. Other Functions Performs other duties as assigned. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) High School diploma (or equivalent). Four (4) years of administrative experience, including at least one (1) year supporting an executive or c-suite position. Expertise with Microsoft Office including Excel, PowerPoint, Outlook and Word, as well as the ability to learn and adapt to new software. Superior written and oral communication. Should be able to write clearly and effectively with proper language structure and grammar. Experience handling confidential information. Excellent organizational, communication, and interpersonal skills with the ability to establish and maintain harmonious working relationships with a diverse population including administrators, faculty, staff, students, business executives, government officials, and the general public. Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) Prior experience in an academic environment. Physical Demands/Working Conditions Typical office environment activity. Work Schedule Monday - Friday, daytime hours. Salary Information Non-Unit, Non-Exempt Grade 17 Classified Step Scale Special Instructions to Applicants Along with the application, please submit a resume. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references. The University of Massachusetts Amherst welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.

Are you an experienced and proactive professional who thrives in fast-paced, high-visibility environments? This full-time Executive Assistant position, paying $60,000-$70,000 per year depending on experience, is an opportunity to support two senior executives within a global, growth-oriented organization, headquartered in the Amherst area. This is a hands-on role that provides a unique chance to partner directly with senior leadership in a dynamic, international business environment. The ideal candidate will bring exceptional organizational skills, sound judgment, and the confidence to manage complex priorities across multiple time zones and departments. The Executive Assistant will be an essential link between leadership, internal teams, and external partners - ensuring smooth communication, well-coordinated schedules, and flawless execution of travel, logistics, and documentation needs. This role offers excellent exposure to executive leadership and the opportunity to make a meaningful impact in a growing, global organization. This is an on-site position in the Amherst, NY area, with flexibility to support remote executives and periodic travel, as needed. Responsibilities Provide high-level administrative support to Senior Executives, including complex calendar and email management Coordinate domestic and international travel arrangements, itineraries, and logistics Prepare, review, and assist to notarize documents Assist with entity setup and cross-border coordination Serve as a liaison between leadership, internal departments, and external partners Support contract and logistics documentation, when needed Manage office-related activities, including coordination with property management, vendors, and maintenance teams Track and reconcile credit card expenses, invoices, and other administrative reporting Collaborate and cross-train with other administrative professionals supporting the executive team Qualifications 5+ years of experience supporting Senior-Level Executives Proven success managing high-volume scheduling, travel, and communications Strong organizational, communication, and multitasking skills Experience supporting remote and traveling executives preferred Background in logistics, distribution, or finance environments beneficial International experience with documentation and coordination strongly preferred Bachelor's degree preferred; multilingual abilities (Spanish, German, Polish, or Mandarin) highly desirable Benefits & Culture Competitive salary: $60,000-$70,000/year Health and dental insurance 401(k) with company match Short-term and long-term disability coverage Paid vacation and paid holidays Year-end bonus opportunity Collaborative, high-growth global organization with long-term career potential If you're ready to step into a trusted, high-impact role supporting senior executives in a dynamic, international environment, apply today to take your career to the next level! The advertised pay range represents what we believe at the time of this job posting, that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range. First time working with a Recruiter ? No problem! We make the process as smooth and straightforward as possible. Communication is key - to get started, all we need from you is an updated resume and some time to chat. Our team will get to know and your future career goals. Throughout the process, we will provide resume feedback, schedule and prepare you for interviews, provide client feedback, and coach you through the offer stage. StaffBuffalo is an Equal Opportunity Employer and does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, gender, gender identity or expression, marital status, physical or mental disability, military status, or unfavorable discharge from military service. # INDSBHIGH

Title: Genitourinary Oncology, Assistant to Associate Member Job Type: Regular Company: Roswell Park Comprehensive Cancer Center Department: Urology Time Type: Full time Weekly Hours: 40 FTE: 1 Shift: First Shift (United States of America) Summary: Roswell Park Comprehensive Cancer Center (RPCCC), an NCI-Designated Comprehensive Cancer Center in Buffalo, NY, invites applications for faculty positions at the Assistant Professor level in the Genitourinary Oncology Research Center (GU-ORC). Roswell Park Comprehensive Cancer Center, the nations first cancer center founded in 1898, has made fundamental contributions to reducing the burden of cancer and has successfully maintained a leadership role in setting national standards for cancer care, research, and education. This multi-disciplinary research environment provides opportunities to interact with scientists and clinicians from numerous programs and departments, and the ability to conduct patient-oriented translational research in collaboration with clinicians. Roswell Park faculty have access to shared resources enabling application of state-of-the-art technology and unique clinical specimens to their research. The mission of GU-ORC is to foster highly collaborative research that accelerates the understanding of GU cancers and their treatment. GU-ORC is based in the Department of Urology to foster close interaction between practicing physicians and laboratory scientists, facilitating clinical translation. GU-ORC currently consists of more than 30 faculty with multidisciplinary interests in studying the cellular, genetic, epigenetic, metabolic, immunologic, ancestral, and behavioral factors underlying GU cancer development, progression, and therapy resistance. GU-ORC is seeking to expand the scope of its laboratory based scientific research in areas broadly relevant to GU cancers. This may include relevant areas of fundamental cancer biology, genomics technology development applicable to the study of GU cancers, creation and use of pre-clinical GU cancer models, novel approaches for analyzing GU cancer clinical specimens, and translation of novel research discoveries to clinical application. Candidates should have a Ph.D. or comparable degree in biomedical research and/or clinical science. Ideal candidates for this position will have strong potential to develop an extramurally funded research program. A commitment to graduate-level mentoring, and teaching is expected. This position requires a commitment to the scientific and clinical activities in the GU-ORC as well as Roswell Park Cancer Center Support Grant programmatic activities. Qualifications: Required Education and Experience Doctoral degree in an appropriate scientific or clinical-based discipline and the equivalent of two (2) years of full-time experience in an applicable scientific or clinical research environment. NOTE: Required degrees must have been granted by an accredited school, college or university or one recognized by Roswell Park Comprehensive Cancer Center as following acceptable educational practices. Preferred Qualifications ? Experience in relevant areas of fundamental cancer biology, genomics technology development applicable to the study of GU cancers, creation and use of pre-clinical GU cancer models, novel approaches for analyzing GU cancer clinical specimens, and/or translation of novel research discoveries to clinical application. PHD, or comparable degree in biomedical research and/or clinical science. Equal Employment Opportunity Statement Roswell Park Cancer Institute Corporation (RPCIC) and Health Research Inc. (HRI) Roswell Park Division believe that all persons are entitled to equal employment opportunities, and we do not discriminate against our employees, applicants or job seekers because of their race, color, religion, sex, sexual orientation, gender identity or expression, national origin, creed, age, disability, pregnancy-related condition, military or veteran status, marital or familial status, domestic violence victim status, citizenship status, genetic information, individuals relationship or association with a member of a protected category or any other protected group status as defined by law. Reasonable Accommodation Request RPCIC and HRI are committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please email HR-PayAndBenefits@RoswellPark.organd let us know the nature of your request and your contact information. Our Core Values RPCIC and HRI are committed to providing an environment where patients, families, employees and community are treated with courtesy and respect. We support an inclusive environment that nurtures the talents, skills and abilities of each individual to embody and reflect our core values: Innovation, Integrity, Teamwork, Commitment, Compassion and Respect. Historical Compensation Information Statement Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governors Office of Employee Relations at ************** or via email ******************. RequiredPreferredJob Industries Other

$23-$25 hourly depending on experience INNS OF AURORA, LLC CORE VALUES: While our employees' skill-sets vary greatly from position to position, our core set of values remain the same. As an Inns of Aurora, LLC employee, learning and exemplifying these characteristics is a key part to your success. All Inns of Aurora employees are expected to demonstrate the following characteristics as defined in the Inns of Aurora, LLC handbook: • Courage • Initiative • Dependability • Flexibility • Integrity • Judgment • Respect for others POSITION PURPOSE: The Programming Executive Assistant is responsible for a variety of job duties related to programming. This position reports to the Director of Programming. o Assist with hosting programs as needed especially if a programming host is out o Manage the calendar updates on a daily and weekly basis o Responsible to audit book4time from the previous day and fix any discrepancies that may have occurred o Respond to weather events and updates. Make appropriate decisions with the Director of Programming and communicate with other team members o Assist with managing programming equipment in the department o Responsible for updating the website with any activity changes o Maintain a safe, clean, and organized environment for all guests and staff involved in programming. o Assist the Director of Programming with any accounting duties related to programming o Responsible to manage interdepartmental communication as it relates to programming o This role requires proficiency in multiple technology platforms and the ability to adapt quickly to new tools Requirements QUALIFICATIONS: • Education: Preferred Bachelor's degree in Business, Hospitality Management, o Minimum of 2 years of experience in resort programming, event planning, or hospitality management or executive assistant experience o Strong understanding of guest expectations in a luxury resort or hospitality setting. • Skills & Competencies: o Exceptional communication, and organizational skills. o Strong problem-solving skills and the ability to handle high-pressure situations. o Knowledge of outdoor recreation, wellness programs, and culinary activities is a plus. • Physical Requirements: o Ability to participate in outdoor and physically demanding activities. o Comfortable working in both office and outdoor environments in various weather conditions Benefits We are proud to offer outstanding benefits to all of our employees. Full-time employees, those working 30 hours per week or more on average, are offered competitive medical and dental benefits, as well as generous paid time off packages. Full-time and part-time employees are eligible to participate in our 401K program and supplementary benefits. We are particularly proud to offer all of our employees a highly competitive employee discount at all of our lodging and dining properties.

We are seeking an exceptional Executive Assistant to provide high-level support to a fast-moving President overseeing multiple high-stakes ventures across technology, investments, family office operations, and political initiatives. This role requires absolute confidentiality, exceptional judgment, and the ability to anticipate needs before they arise. The ideal candidate is a strategic thinker, highly organized, and comfortable working in a dynamic, entrepreneurial environment. Key Responsibilities Executive Support Comprehensive inbox, communication, and workflow management Prepare correspondence, presentations, and social media content in the executive's voice Expert-level calendar management across time zones and competing priorities Strategic scheduling to ensure optimal time allocation Research & Analysis Conduct in-depth research on individuals, companies, market trends, and business opportunities Synthesize complex information into concise, actionable briefing materials Support competitive intelligence and opportunity assessments Travel & Logistics Coordinate complex domestic and international travel Oversee logistics for meetings, events, and engagements Anticipate needs and ensure seamless execution of all travel and itineraries Personal & Family Support Coordinate personal appointments and family-related matters Support gift selection and relationship management Integrate personal priorities into the professional schedule Communications & Gatekeeping Filter and prioritize incoming requests and communications Protect executive time and ensure focus on top priorities Provide strategic responses and facilitate delegation Benefits We offer a comprehensive and competitive benefits package, including: Medical, Dental & Vision Insurance 401(k) with Company Match Profit Sharing Paid Time Off (PTO) Paid Holidays Everyday Fuel Discounts Company Paid Life Insurance Employee Assistance Program (EAP) Professional Development Opportunities Requirements Qualifications Required Experience 5-10 years supporting executives in fast-paced, entrepreneurial environments Proven experience handling highly confidential and sensitive matters Demonstrated success supporting executives across multiple business ventures Essential Attributes High emotional intelligence with a professional, positive demeanor Exceptional organizational skills with a strong bias toward action Results-oriented mindset with minimal bureaucracy Ability to remain flexible, composed, and resilient under pressure Outstanding written communication skills with the ability to capture executive voice and tone Advanced proficiency in Microsoft Office, AI/LLM tools, calendars, and email management systems Quick adoption of new technologies and ability to streamline workflows Please include a cover letter with your application outlining why you believe you are a strong fit for this role, how your experience aligns with the responsibilities, and what specifically attracts you to this opportunity. Salary Description $25-$30/hour

Equivalent to Administrative Assistant Grade 10 Perform administrative and secretarial duties as requested. Sort and file materials. Verify information on forms. Access information in tables graphs or charts. Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Produce lists, labels, tables, forms or other simple and/or brief documents. Coordinate and arrange meetings and travel plans. Prepare expense reports. Transcribe and type correspondence and other documents, and proofread materials. Open and prioritize mail. Screen incoming calls and provide callers with assistance. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Qualifications Knowledge of computer software required, with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for a department. Additional Information All your information will be kept confidential according to EEO guidelines.

National Fuel is currently seeking a part-time Mechanical Assistant for an outstanding career opportunity in our Mechanical department at our Mineral Springs Servicenter located in West Seneca, NY. National Fuel is proud to have an inclusive workplace where hard work is rewarded and promotion from within is supported. We offer exciting career opportunities for talented and ambitious job seekers and encourage you to apply today. PRIMARY RESPONSIBILITIES: * Secure and maintain current registration for fleet vehicles and equipment * Secure and maintain current highway tax use permits and stickers * Analyze and process vendor invoices and allocate to appropriate accounts * Accumulate and record data/history pertaining to the Company fleet * Maintain records pertaining to Company capital tools * Receive and process material requisitions and receiving reports * Issue photo ID cards MINIMUM QUALIFICATIONS: * High school diploma or equivalent and have experience in administrative functions * Excellent communication and customer service skills. Demonstrate attention to detail, organizational skills, and multitasking are required * Proficient in Microsoft Office (Word and Excel) * Demonstrate a professional and positive attitude, enthusiasm to learn, and must be a team player * Demonstrate a high level of confidentiality and integrity * Candidates must be available to work Monday, Wednesday, and Friday between the hours of 7:30 a.m. - 4:00 p.m. ABOUT NATIONAL FUEL: National Fuel is a diversified energy company headquartered near Buffalo, NY. Our employees continue to be the most important part of our Company and have made us who we are today. We are dedicated to the communities in which we live and work and have nearly 2,000 employees in Western NY and Northwest PA. COMPENSATION AND BENEFITS: This is a position within the Company's collective bargaining unit with an hourly rate of pay. * Starting rate of pay $24.68/hour * After 6 months $27.09/hour * After one year $29.04/hour National Fuel offers a comprehensive benefits package including the following: * Medical and Prescription Drug Coverage · Paid Sick Time · Dental & Vision Coverage · Parental Leave for Mothers and Fathers · 401(k) with Company Match · Tuition Reimbursement · Company Funded Retirement Savings Account · Life Insurance · Paid Vacation · Flexible Spending Account · Paid Company Holidays * Charitable Giving Program HOW TO APPLY: The successful candidate will be required to pass a DOT mandated drug test, as well as participate in random drug testing. DOT maintains a list of banned substances which includes marijuana, even if prescribed for medicinal purposes. For confidential consideration, please submit your resume and cover letter (preferably in PDF format) by December 19, 2025, to ****************. Please reference position "25-074NY - PT Administrative Assistant" in the subject line of your email. Attachments with a .docm extension will not be accepted.

Job DescriptionBenefits: 401(k) Dental insurance Health insurance Paid time off Training & development Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

JOB ANNOUNCEMENT What began as a one-man environmental engineering consulting firm in 1986 has purposefully grown into a leading design services firm. Watts is a multi-disciplinary architecture and engineering (A/E) firm providing architecture, civil, environmental, transportation, and construction monitoring services with offices in Buffalo, Rochester, Syracuse and New York City. As an interdisciplinary team of architects, engineers, and community builders, we work hand in hand with our clients to realize enduring designs - to create space for what matters. We have an immediate opening for an on-site part-time Administrative Assistant in our Buffalo office supporting all departments. The schedule will be Monday through Thursday 9am to 2pm but flexibility on these times can be discussed. As the Administrative Assistant, you will be the face of the company when visitors arrive. Responsibilities and Duties General office duties including opening and distributing mail, greet customers, order office supplies Order equipment supplies Monitor company phones and voicemail Send outgoing faxes and distribute incoming faxes Prepare and ship mailings Coordinate travel and lodging for staff Coordinate company vehicle usage and maintain vehicle logs Order food for company meetings Maintain conference room calendars Project Filing Input archived file information into Vantagepoint Collect employee vehicle insurance information Contact Lincoln Archives to retrieve and return files Register employees for asbestos courses Input and update employee data Qualifications Associates Degree and the equivalent of four (4) years of secretarial or related experience; or High School Diploma or High School Equivalency Diploma and the equivalent of five (5) years secretarial or related experience Strong detail-oriented organizational skills Experience in file management Excellent interpersonal skills, including the ability to listen and interact effectively Experience with Microsoft Word, Outlook, Excel, Teams Compensation $20.00 - $22.00 per hour depending on experience All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status

Essential Functions Develops and oversees employee work schedules to ensure adequate courtroom coverage and control; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures. Manages daily operations of assigned judge's office to facilitate proper court administration: assists judge with legal documents and research; prepares and maintains calendars; coordinates with Jury Administrator for the calling of required jurors; coordinates with Sheriff's office for the attendance of inmates; makes accommodations for media when necessary; and assists judge, attorneys, internal and external customers with courtroom proceedings as needed. Coordinates the judge's schedule: schedules cases for trial; creates, maintains and distributes calendar; verifies holidays and includes trials, motions and hearings; e-mails notices for calendar changes to all involved parties; interacts with parties regarding scheduling issues or conflicts; and appears in court for arraignment and calendar call. Serves as liaison between judge and attorneys, staff, litigants, other departments/agencies, and the general public: provides information regarding court calendars and proceedings; responds to mail, email and phone calls; and maintains high visibility and confidentiality. Performs other related duties as assigned. Minimum Qualifications High School Diploma or GED is required, supplemented by vocational or technical training in administrative technology; supplemented by five years of experience providing administrative and clerical support in a legal environment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Physical Abilities Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements Some tasks require the ability to communicate orally. Environmental Factors Essential functions are regularly performed without exposure to adverse environmental conditions.

Benefits: Holiday Pay Health insurance Training & development Job Title: Administrative Assistant About Us: My Place Home for the Homeless, Inc. is a dedicated non-profit organization focused on providing comprehensive support to individuals experiencing homelessness. We offer both temporary/emergency housing and permanent supportive housing, along with essential resources such as job training, mental health and medical services, and access to transportation. Our mission is to empower individuals to regain stability and self-sufficiency through compassionate care and community-based solutions. Job Overview:We are looking for a reliable and organized Administrative Assistant to support our daily administrative operations. The ideal candidate would execute clerical duties, communication tasks, and support of staff and visitors while maintaining confidentiality and attention to detail. Key Responsibilities: Composes and produces business correspondences, reports and related materials or guides the work of other staff who produce these materials. Reviews, edits, and signs materials, as authorized. Ensures confidentiality and controls access to sensitive information, such as staff personnel files. Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures. Manage incoming and outgoing mail and deliveries. Serves as an internal resource to administrators or staff on departmental and company procedures. Performs administrative duties associated with scheduling and coordinating meetings and planning events. Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials. Oversees office operations and maintain organized files of all documents, policies, and other paperwork. Schedules, assigns and prioritizes workload by setting appropriate deadlines. *Duties of the role are subject to change. Skills & Qualifications: At least 1 year experience in an administrative capacity Strong verbal and written communication Must be proficient in Microsoft Office, Google Suite, Outlook May be required to run errands for the business Strong customer service skills with professionalism Proactive and solution-oriented Team-oriented and able to work independently This position is open for Part-time or Full-Time day shift employment with a minimum of 20 hours per week. My Place Home for the Homeless, Inc. is an equal opportunity employer. We encourage candidates from all backgrounds, including individuals who have experienced homelessness, to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law. Salary is subject to level of education and or experience. We offer employer sponsored health insurance (employee only) and paid holidays. Compensation: $17.00 - $19.00 per hour Pastor Reginald E Kerr who after retiring thirty-seven and a half years from Dunlop Tires (Tonawanda NY) and serving faithfully for almost 20 years ministering to inmates at the Gowanda, Attica, and Collins correctional facilities decided to start his own Church (Temple of Christ) in 2005. Three years later (2008), with his wife Sarah by his side, he would open up My Place Home for the Homeless Shelter for women and children. Their shelter would provide a warm and safe environment, nutritional meals and access to resources to help the disadvantaged rebuild and regain their independence and self-sufficiency. Pastor Kerr invested not only his time but also his personal financial resources to help others. These charitable acts of love inspired others to join and continue the mission of serving others. Many people have donated their time and resources to continue the mission of love that he started. My Place Home is committed to helping those displaced by hardships that and without permanent housing to reclaim their independence and find a place to call home.

Administrative team members assist with ensuring the health and well-being of our residents by providing administrative assistance to residents and facility staff. This position involves administrative duties encompassing several departments or a single area. In addition, the Administrative Assistant is responsible for the coordination of administrative office functions, committees and special projects. Responsibilities Input revisions to Project Lists for ElderWood staff and all facilities. Assist in the generation of items for Project Lists from Monthly Report Comments. Prepare and distribute agendas for various meetings as instructed. Assist with the preparation of handouts for Administrator Meetings Make travel arrangements for ElderWood staff members upon request. Log in and coordinate routing of and maintenance of files for Monthly Reports from facilities Qualifications High School diploma or equivalent required. Preferred business education or associates degree. Must have two (2) years as an Administrative Assistant preferably in a health care setting. Must have a good knowledge of office support functions including word processing, filing, composing a variety of business documents, reception and researching, compiling and summarizing data for reports. Qualities of maturity, diplomacy, and ability to work well with others required. Ability to communicate well verbally and in writing required. Ability to perform tasks to established standards of excellence required. Demonstrated willingness to uphold the vision and mission of the company by following the core values of Integrity, Teamwork, Passion for Excellence and Reverence for the Individual is required. This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level. EOE Statement WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

Administrative team members assist with ensuring the health and well-being of our residents by providing administrative assistance to residents and facility staff. This position involves administrative duties encompassing several departments or a single area. In addition, the Administrative Assistant is responsible for the coordination of administrative office functions, committees and special projects. Responsibilities Input revisions to Project Lists for ElderWood staff and all facilities. Assist in the generation of items for Project Lists from Monthly Report Comments. Prepare and distribute agendas for various meetings as instructed. Assist with the preparation of handouts for Administrator Meetings Make travel arrangements for ElderWood staff members upon request. Log in and coordinate routing of and maintenance of files for Monthly Reports from facilities Qualifications High School diploma or equivalent required. Preferred business education or associates degree. Must have two (2) years as an Administrative Assistant preferably in a health care setting. Must have a good knowledge of office support functions including word processing, filing, composing a variety of business documents, reception and researching, compiling and summarizing data for reports. Qualities of maturity, diplomacy, and ability to work well with others required. Ability to communicate well verbally and in writing required. Ability to perform tasks to established standards of excellence required. Demonstrated willingness to uphold the vision and mission of the company by following the core values of Integrity, Teamwork, Passion for Excellence and Reverence for the Individual is required. This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level. EOE Statement WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.

Perks: * Online Mobile Courses * Flexible Scheduling * Paid Training for Career Advancement * Opportunity to Help People in Times of Need * Aggressive Competitive Wages * 401K With Company Match * Paid Time Off Company and Culture: PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a 'servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description: With a 'One Team' mentality, perform all office administrative tasks related to customer calls, job management and tracking, scheduling of jobs, and customer satisfaction activities. Perform basic accounting duties relating to accounts receivable, accounts payable, payroll, and banking. Perform general office duties, such as drafting correspondence, filing, and creating reports. All administrative work is processed and documented accurately and timely. Customers, Centers of Influence, Production Team, Marketing Reps/Estimators, and the Office Manager/Owner are communicated to in a timely and accurate manner. Customer satisfaction is maintained at a high level. Processing of accounts payable and receivables are current. All files and reports are maintained and provided as required. All administrative tasks are completed assigned. A PuroClean administrative assistant takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: * Address and manage customer needs and concerns, notify management and ownership as needed * Answering calls, providing customer service and documenting messages * Preparing and maintaining job documentation to brand standards * Management of compliance documentation, business resume and national account programs * Weekly collection of accounts receivable and reporting to management * Maintaining inventory of office supplies, cleaning products and all office related materials * IT support, facilitating weekly computer backups, software upgrades and organization * Supporting marketing efforts and continuing to grow personally and professionally in the business Qualifications: * Ability to communicate clearly and effectively with a genuine interest in people. Representing the brand with honesty, integrity, and professionalism * Aptitude with handling customers, showing patience, empathy, and clarity of 'message' * Skilled with organization, record keeping and close attention to detail * Respect for safety and brand identity guidelines. Ability to present yourself professionally * Talent in identifying and maximizing opportunities to build relationships with teammates, clients, and customers to create win-win situations and support the business.

The flagship of the Commonwealth, the University of Massachusetts Amherst is a nationally ranked public land-grant research university that seeks to expand educational access, fuel innovation and creativity, and share and use its knowledge for the common good. Founded in 1863, UMass Amherst sits on nearly 1,450-acres in scenic Western Massachusetts and boasts state-of-the-art facilities for teaching, research, scholarship, and creative activity. The institution advances a diverse, equitable, and inclusive community where everyone feels connected and valued-and thrives, and offers a full range of undergraduate, graduate and professional degrees across 10 schools and colleges, and 100 undergraduate majors. We believe every member of our university community can contribute to our ongoing success by striving for the highest level of excellence as we seek breakthrough solutions to mounting environmental, social, economic, and technological challenges in our world. Job Summary The Executive Assistant I supports the social justice mission of the College by providing comprehensive, executive level, administrative support to the Dean of the College of Education. Assisting in a wide range of complex and confidential matters including overseeing the Dean's schedule, screening visitors and phone calls, reading and responding to daily emails, composing or preparing other correspondence, researching and preparing reports and presentations, and maintaining paper and electronic files. Provides similar administrative support to the Director of Development. Reports directly to the Dean of the College, with independent decision-making responsibilities, under established guidelines, particularly in the absence of the Dean. Essential Functions Provide comprehensive, confidential, executive-level administrative support to the Dean to include digital calendar management, travel arrangements, and complex meeting coordination. Organize and monitor the Dean's daily schedule and long-term calendars; evaluate meeting requests and schedule all appointments for the Dean; coordinate times and venues for meetings; proactively ensure the Dean is properly prepared for all meetings; assemble agendas and background materials as needed; and communicate quickly and effectively with the Dean regarding last minute schedule changes as they occur. Provide other coordination as needed to ensure effective and productive meetings (such as setting up conference calls or Zoom meetings). Receive and screen all visitors or phone calls; determine their priority and notify the Dean accordingly; answer and/or refer inquiries to appropriate parties for action. Screen daily correspondence, make assessment of the importance of materials, handle/forward as appropriate, and retrieve information as needed. Maintain detailed, accurate, and organized electronic and paper files on behalf of the Dean's Office. Work closely with the Dean to organize, prioritize, and manage workflow for Dean's administrative tasks and projects; review all incoming projects, establish deadlines, follow through with calendar reminders, and interact in-person, by phone, and via email with internal and external constituents and staff as necessary to ensure timely and accurate completion of the work. Meet regularly with Dean to provide updates on issues, review the schedule, and to plan for upcoming events. Monitor the Dean's public email by reading, prioritizing, forwarding, and/or responding as needed on behalf of the Dean. Compose and/or prepare correspondence for Dean's signature. Edit and proofread all correspondence intended to be mailed under the Dean's signature. Prepare or maintain Excel spreadsheets, PowerPoint presentations, and other materials as related to the developing needs of the Dean for both internal and external constituents of the College. Work closely with other staff members in the College and community to support the Dean's initiatives. Coordinate regular meetings of the College, College Leadership Team, and College Advocacy Board to include preparing agendas, materials, correspondence, reserving meeting space, food and beverage needs, recording and distribution of meeting minutes and act as liaison between the committees and the Dean. Coordinate special College events including but not limited to all-college meetings, staff luncheons, graduation ceremonies, and the annual scholarship celebration. Work closely with Academic Affairs to coordinate and assist with large College-wide events. Provide administrative support for the Director of Development, including correspondence, travel reimbursements, and event coordination. Request biweekly donor reports from Advance database and create mailings for donor thank you letters. Provide administrative support for the departmental Academic Quality Assessment and Development (AQAD) Reviews to include Dean's Office correspondence with the outside evaluators, scheduling campus visit dates, and coordinating team appointments with Provost and Dean. Serve as back up with departments to ensure the review process begins and is concluded in a timely manner. Plan and prepare all travel arrangements (registration, flight, hotel, ground transportation, etc.) for Dean's business travel. Process post travel expense reports in a timely manner. Represent the Dean and the College in an appropriate manner, exercising a high level of discretion and professionalism, tact, confidentiality, and sound judgment at all times. Provide general assistance as needed to students, faculty, staff, parents, alumni, trustees, donors, and the public at large. Perform independently, within the College policies and procedures, to refer unusual and critical issues to the appropriate dean. Serve in back-up role for other College staff as needed. Assist with special projects and perform other duties as assigned by the Dean showing adaptability and flexibility to accomplish goals. Operate motor vehicle to travel to work sites. Other Functions Performs other duties as assigned. Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) High School diploma (or equivalent). Four (4) or more years of administrative office or related experience. An Associate's or higher degree may be substituted for two (2) years of the required experience. Excellent ability to work both independently and to be a part of an effective team with a highly cooperative and collaborative work style. Demonstrated proficiency in English. Strong verbal and written communication skills (including proper grammar, structure, punctuation, spelling, and word usage) with the ability to write clear and effective reports, letters, emails, or web-based information for internal and external audiences. Experience writing and editing correspondence, publications, and/or reports. Expert computer usage skills including spreadsheet, word processing, database, and presentation software with the ability to quickly learn and adapt to new software programs as needed for position duties. Strong keyboarding ability (type rapidly and accurately). Exceptional organizational skills and the ability to prioritize and balance tasks in a demanding, interruption-filled, ever-changing and often deadline-oriented environment. Experience organizing multiple, concurrent projects successfully. Exceptional level of accuracy and attention to detail. Ability to exercise sound and independent judgment, particularly related to confidential materials and the prioritization of the Dean's communications and calendar. Excellent interpersonal skills allowing smooth and effective interactions with and between different constituents from a diverse population. Positive attitude, resiliency, tact, and discretion. Ability to understand and follow complex oral and written instructions. Ability to excel in a self-directed atmosphere; self-motivated, responsive, with the ability to take initiative and determine priorities in performance of duties. Must have the ability to stay on task and work productively with a minimum of supervision. Knowledge of appropriate office etiquette required. Significant experience maintaining a busy calendar, arranging all aspects of travel, and organizing meetings and events (small and large). Ability to occasionally work some evenings and/or weekend events. Ability to work extra hours with little or no advance notice. Ability to travel to off-site locations by car or air for events and meetings on occasion. Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) Prior experience in an administrative higher education environment. Bachelor's Degree (or higher). Physical Demands/Working Conditions Typical office setting. Additional Details The College of Education includes three (3) departments and serves approximately 400 undergraduate students and 400 graduate students. At any one time, the College maintains approximately 240 employee appointments, including tenure system faculty, part-time and full-time lecturers, permanent and temporary staff members, post-doctoral research associates, graduate teaching assistants, and student employees. Work Schedule Monday-Friday 8:30 AM - 5:00 PM. May be required to work occasional nights and weekends. This position has the opportunity for a hybrid work schedule, which is defined by the University as an arrangement where an employee's work is regularly performed at a location other than the campus workspace for a portion of the week. As this position falls within the University Staff Association, it is subject to the terms and conditions of the University Staff Association collective bargaining agreement, therefore. Salary Information Non-Unit, Non-Exempt, Level 17. Special Instructions to Applicants Along with the application, please submit a resume and cover letter. References will be checked at the finalist stage. Please be prepared to provide the contact information for three (3) professional references. The University of Massachusetts Amherst welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.