Senior Administrative Assistant Jobs in Burlington, NC

*TO BE CONSIDERED FOR THIS ROLE, PLEASE EMAIL A COVER LETTER AND RESUME TO ****************** The Executive Assistant / Assistant Development Manager (EA / ADM) performs a wide variety of tasks in providing direct support to the Executive Director in managing the overall operations of the organization and with development management. The EA / ADM must have the ability to be resourceful and self-directed; complete multifaceted tasks under demanding conditions to accomplish desired results; have strong interpersonal skills; be proficient in developing team-based working relationships; be detail oriented; maintain high level of confidentiality; remain calm and respond quickly to resolve problems which arise in day-to-day activities; and project a professional image and a positive attitude. PRIMARY RESPONSIBILITIES - EXECUTIVE ASSISTANT: Manage the ED calendar, assist ED communications with all constituents (Board, Staff, External). Coordinate events, such as Ground Breakings, Ribbon Cuttings, Board Meetings, Holiday Luncheons, etc. Provide administrative support to the Executive Director and other employees as assigned. Administrative support will include but is not limited to the following: formal and informal communications and reports; developing and editing spreadsheets, developing and editing development schedules in the SmartSheets software; word processing with knowledge of proper formatting and written communications policy. Manage and organize files for Executive Director. PRIMARY RESPONSIBILITES - ASSISTANT DEVELOPMENT MANAGER: Assist ED in gathering due diligence items to ensure successful project closings from start to finish Organize and review development-related invoices Manage and routinely update project development schedules Assist in submittal of funding applications, including collecting required documentation, Assist in obtaining vendor proposals. Assist ED in establishing development project budgets. Assist ED in coordinating planning process with development team members (civil engineer, architect, general contractor, attorney, etc.), to monitor progress toward important deadlines. Routinely communicate with the development team regarding project status and schedules. Review documents for accuracy and clarity, including but not limited to loan documents, vendor proposals, contracts, financial statements, agreements, and development plans and specifications. Assist in project closings, including but not limited to reviewing due diligence checklists, collecting documents, communicating with lenders and other partners, and coordinating meetings. Assembling monthly draws for payment for construction projects for ED and Controller review. Other development duties as assigned by the ED. ABILITIES: Highly organized and ability to maintain structured scheduled Can-do attitude and proactive communication, self-motivated to learn development, willingness to ask proactive questions Excellent ability to understand and carry out oral and written instructions. Establish and maintain acceptable and effective working relationship with supervisor and fellow employees. Relate to and communicate with low-income residents as well as other industry professionals. Possession of a valid driver's license and have a dependable insured vehicle. Must provide annual documentation of auto insurance coverage. Must possess the ability to obtain a notary, if requested. Ability to manage sensitive information and utilize professional discretion. QUALIFICATIONS: Bachelor's degree or equivalent experience with a preference in degrees in a related field (i.e. Construction, Project Management, Design, Finance, etc.) Intermediate knowledge of the Microsoft Office Suite, particularly Word and Excel, is required. Familiarity with Adobe Pro is desired. Experience in managing multiple priorities, administrative coordination, and logistics. Well-organized, detail-oriented, ability to multi-task with great follow-up skills. Strong written and verbal communication skills. Passionate about the real estate and affordable housing industry.

available for an Executive Assistant in Greensboro! The position will be roughly 35-40 hours per week. While the working hours can be flexible, remote work is not available for the position. The job functions need to be performed on site in the office in Greensboro. This position supports the President of a business with close to 200 full time employees. The job will help with travel planning, scheduling, and other Executive Assistant work. If interested in this position, please apply here or email a copy of your resume to Sam McDonald, ****************************. Responsibilities Executive Assistant Tasks, including Maintaining Calendars, Scheduling, Ordering Office Supplies, etc. Data Entry / Data Analysis of Company Records Research and Create Lists of Sales Leads Database Management and upkeep Qualifications Bachelor's degree preferred, not required Basic Computer Skills (MS Word, Excel, Powerpoint, etc.)

Executive Assistant (On-Site) Winston-Salem, NC Video Application Required with Application -------------------------------------------------------------------------------------------------- JT Stratford Investment Advisors (JTS) has been serving clients since 1995, providing comprehensive Financial Planning, Tax Planning, and Wealth Management services to over 1000 clients nationwide. Our first priority is helping clients take care of themselves and their families through long-term relationships built on open and honest communication. Our firm was built around service, and the Executive Assistant role is essential to service we provide our clients. Position Overview: We are seeking a highly organized and proactive Executive Assistant to join our team. This role is critical in supporting the leadership of our organization by handling back-office and administrative tasks, ensuring completion of client requests, managing communication and scheduling on the team's behalf. The ideal candidate is detail-oriented, tech-savvy, prefers an in-office environment, and thrives in a professional setting. Key Responsibilities: • Calendar management for our team • Aid our team in preparing for meetings • Responding to emails and document requests on behalf of our team • Maintain and update CRM systems, ensuring accurate client notes, tasks, and schedules • Process and organize client account documentation • Handle client communications via phone and email, addressing client inquiries professionally and promptly, escalating issues when necessary • Support operations team with ongoing client projects, ensuring completion and delivery • Manage office supplies orders and deliveries and maintain an organized workspace Required Qualifications: • Bachelor's degree or equivalent experience • Proficiency in Microsoft Office (Excel, Word, Outlook) • Experience with CRM systems preferred • Excellent written and verbal communication abilities • Well-organized, detail-oriented, ability to multi-task with great follow-up skills • Professional demeanor and team-player mentality • Availability to work Monday through Friday, 8:00 AM to 5:00 PM on-site in Winston-Salem Benefits: • Competitive salary ($50k-$55k annually) • Potential for Bonus based on team member performance • Simple IRA retirement match • 2 Weeks Paid Time Off • 10 paid holidays Application Requirements: • Resume • Video submission (required) - minimum 3 minutes in length addressing: What you know about JT Stratford and our services Who you are and your professional background Why do you believe you would be an excellent fit for our team and company culture Video applications must be submitted here: **************************************************** The ideal candidate will bring a positive outlook, demonstrate high integrity, and share our commitment to exceptional client service. Prior experience in financial services is a plus. JT Stratford is an equal opportunity employer.

Advanced Personnel Resources is seeking an individual for an Executive Administrative Assistant role we are recruiting for. The Executive Administrator provides secretarial and administrative assistance to CEO and staff; responsible for working independently and using discretion to complete responsibilities in a timely and appropriate manner. Responsibilities also include: Office Management and Coordination of Special Projects. This will pay up to $28 per hour Specifications Required Education and Experience: High School Diploma. One year of Administrative Experience. Preferred Education and Experience: Associate degree. Two years of related experience. Knowledge, Skills, and Abilities: Excellent internal and external customer service skills; Advanced computer skills (Word, Excel, PowerPoint, Microsoft Outlook, Data entry and Publisher); Standard office equipment operation; Establish priorities and handle workflow with frequent interruptions; Ability to work independently; Must possess excellent written and verbal communication skills for telephone and in-person interaction. Ability to represent the organization professionally. Key Responsibilities Executive Administrative Assistance: From the general direction, composes, edits, signs, and sends correspondence. Handles sensitive calls, such as fielding compliance concerns/complaints, and handles such calls confidentially. Coordinates meetings: scheduling, preparing agendas, and distributing agendas, taking minutes, and distribution of minutes. Coordinate with other agencies and facilities around collaborative projects. Prepares reports for the organization. Schedules and organizes activities such as meetings, travel, conferences, and department activities for CEO, Medical Director, HR Assistant, and Director of Community Engagement and Marketing. Creates and develops visual presentations for the Leadership Team. Establishes, develops, maintains and updates filing system for the CEO and Medical Director. Retrieves information from files when needed. Establishes, develops, maintains and updates journals and magazines. Organizes and prioritizes large volumes of information and calls. Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information. Answers phones for CEO. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with the front desk to cover phones as needed. Acts as a liaison with other departments and outside agencies, including Board of Directors. Handles confidential and non-routine information and explains policies when necessary. Works independently and within a team on special nonrecurring and ongoing projects. Acts as a project manager for special projects, at the request of the CEO, which may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, and creating visuals. Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for the accuracy and clarity of the final copy. Supports Business Office Coordinator with administrative finance activities. Activities such as: copying check requests and sending to accounts payable travel reimbursement, documenting credit card expenses. Office Management: Oversees the mail distribution center to ensure timely distribution of internal and external mail, including certified and registered mail and FedEx/UPS packages. Monitors mailing process. Oversees office equipment repairs (copiers, fax machines, postage meter) as it relates to maintenance agreements. Receives scans and indexes answering services messages daily. Receives all supply and forms requests. Compiles orders that may include copying, collating and packaging/boxing and distributes in a timely manner. Facilitates the most efficient method of distribution including UPS, interoffice mail or personnel as courier. Verifies supplies delivered against purchase order. Reviews incoming requisitions and special orders and determines best item selection and price. Investigates and takes appropriate action on purchase order discrepancies such as pricing, incorrect shipments or damaged goods. Recognizes and responds to staff needs. Special Projects: From general direction, has responsibility for completion of special projects. Completes special projects in a timely manner utilizing advanced computer skills. Researches, gathers information and asks questions to ensure projects are done correctly. Recognizes and responds to company needs by initiating special projects or identifying areas of concern. Arranges catered meals, seeks out and secures up-to-date mailing lists, utilizes knowledge of community resources to find needed information. Assists in development of visual aids for presentations including PowerPoint, handouts, props and other aides. Other duties as assigned. Please attach your resume (MSWord if possible) to the submission. All inquiries are highly confidential and go directly to: Misty Davis | Advanced Personnel Resources | W 336.272.7720

Executive AssistantOrange Water and Sewer Authority (OWASA) Seeking an Executive Assistant to join our dynamic team. The role of the Executive Assistant is to provide administrative support to the Executive and Engineering Departments and serve as Clerk to the Board of Directors. Key Responsibilities include:Assist with daily administrative functions to include maintaining official records of the organization; assist with the development and distribution of reports and Administrative Guides; and manage the budget for the Executive Department. Serve in the official capacity of Clerk to the Board. This position will prepare and distribute monthly meeting agendas; set up and attend Board meetings; prepare minutes, maintain Board policies; assist in scheduling onboarding activities for new Board members; communicate with local government elected officials, managers, and clerks; and maintain the website with agendas and calendars. Serve as liaison to General Counsel by organizing quarterly meetings; process monthly legal fees and General Counsel annual reports and reappointment; collect appropriate signatures for legal documents; and notarize documents.Provide administrative assistance and support on various topics such as coordinating meetings/events/special projects, mailings, document management, Freedom of Information Act (FOIA) requests and customer calls. Maintain Community Room calendar and usage. Position Requirements: Associate degree in Business Administration or related field of study and four years of high-level administrative support experience, or an equivalent combination of education and experience.Certified Municipal Clerk (CMC) certification or ability to obtain. North Carolina Notary Public certification. Proficient in Microsoft Office and SharePoint and all office equipment.We are seeking an individual with a positive attitude, excellent written and verbal communication skills, and a high level of attention to detail with the ability to prioritize and multi-task.Our team members are our most important resource. Pay and Benefits include: Salary Range is $64,067 - $96,100Membership in the NC Local Government Employee Retirement System; 5% Employer 457 Deferred Compensation contribution; Retirement Health Savings account Employer paid Health, Dental, Vision, Life insurance, Dependent Life, Long-term Disability Cell Phone Stipend Vacation, Sick, Personal, Bereavement and Parental Leave12 Paid Holidays Educational Reimbursement: Bonus Pay for Additional Certification and/or Education Ability to transfer unused sick leave from preceding NC Local Government or State agency employer Much, much more!OWASA is an Equal Opportunity Employer committed to continuous improvement, sustainability, creativity, diversity, equity, inclusion and belonging. Visit ************* to apply for this excellent opportunity. This recruitment closes on January 20, 2025.recblid 3fbrdnezrn024ybikwfzgcx09sn69nRequiredPreferredJob Industries Customer Service

Job Opportunity: Part-Time Administrative Assistant Are you detail-oriented, punctual, and eager to grow your skill set in a supportive environment? Innovatus LLC is hiring a part-time Administrative Assistant (personal assistant) who will play a key role in helping our business thrive while enhancing their own professional development at our headquarters in Graham, NC. Due to the nature of the multiple businesses under Innovatus, we are looking for a highly motivated and competent individual who loves learning and expanding their skill set. About Us: Innovatus LLC, operates multiple businesses. Various online stores in both the health and wellness and CBD industry, CBD brick and mortar stores, Insurance, and Real Estate and Real Estate Invensting. We believe in elevating our employees through coaching and training, enabling them to succeed and grow within our company. Key Responsibilities: General office management, including organizing, filing, and maintaining office supplies Preparing documents and presentations using Microsoft Word, PowerPoint, and Excel Running occasional errands (mileage reimbursement provided) Assisting with scheduling and correspondence Preferred Skills (Not Required but a Plus): Social media marketing. Website development and video editing. Creative writing for content creation. SEO Basic accounting knowledge in QuickBooks. Requirements: Strong attention to detail and reliability. Proficiency in Microsoft Office (Word, PowerPoint, Excel) Willingness to learn and expand skill sets Must take a DISC assessment (seeking high S and C profiles) Must pass a drug test and background check Positive attitude is a must! Live in Graham, NC or near Graham, NC Why Join Us? Coaching and training provided, by a certified trainer and coach, to enhance your skills A supportive work environment that values your growth Opportunity for the position to become full-time If you're ready to join a team that invests in your success, we encourage you to apply! Please email your resume and put the word 'resume' in the subject line to: ************************

Job Title: Administrative Assistant Reports to: Principal of Company Employment Type: Full-Time, hourly pay We are Carolina Electric Systems LLC. We are a procurement company that assist various electrical, mechanical contractors purchase materials so they can focus on their construction. Our clients that we serve range from government, power generation, to commercial contractors. We are seeking highly motivated, organized administrative assistant with some experience. If your motivated to excel your career to next level, gain invaluable experiences and willing to put in the effort for it, this job will be for you. Key Responsibilities: Data Entry to ensure all deliverables have been ordered, on track to be delivered ontime. Generate Invoices. Keep track of all of payment, expenses and balance company book to ensure it all aligns. Drop off packages. Up keep a tidy work environment. Keep office stocked with necessities. Qualifications: Strong Organization skills Proficient in Microsoft Office Suite Ability to manage time efficiently Preferred Qualifications: Experience using Quickbooks This is a 1099 position with an hourly pay and no benefits offered at this time. Please send me resume via this website or you can also apply through Carolina-electric.com

Akkodis is proud to partner with a client in Mebane, NC who is currently accepting applications for an Administrative Assistant. This is a contractual opportunity that is fully onsite. Hourly Rate: $25/hour - $28/hour - The salary may be negotiable based on experience, education, geographic location, and other factors. Administrative Assistant Responsibilites include but not limited to: Review Resumes: Evaluate and screen candidate resumes to identify potential matches for open positions. Conducting Phone Screens: Perform initial phone interviews to assess candidate qualifications, experience, and cultural fit. Scheduling Interviews: Coordinate and schedule interviews between candidates and hiring managers, ensuring a seamless and timely process. Communicating with Hiring Managers: Act as a liaison between candidates and hiring managers, providing updates and facilitating feedback. Supporting Other HR Activities: Assist with various HR tasks, including onboarding, employee relations, and compliance with company policies. Desired Qualifications Required Education: Associate's Degree Excel - intermediate; Word - strong, Microsoft Teams - basic, Outlook Email - intermediate Preferred Experience: Working in Human Resources or other work involving maintaining confidential records/information. Strong Microsoft Office experience. Excellent verbal and written communication skills. English language proficiency is required. We are open to working with candidates who are eligible to work in the US without sponsorhip. No C2C If you are interested in this role, then please click APPLY NOW. Equal Opportunity Employer/Veterans/Disabled Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, an EAP program, commuter benefits, and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Disclaimer: These benefit offerings do not apply to client-recruited jobs and jobs that are direct hires to a client. To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit ****************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: · The California Fair Chance Act · Los Angeles City Fair Chance Ordinance · Los Angeles County Fair Chance Ordinance for Employers · San Francisco Fair Chance Ordinance

The North Carolina Respiratory Care Board is seeking a full-time Administrative Assistant to support its work in supervising the practice of respiratory care in North Carolina. The Board's Office is located in Cary. It currently licenses more than 6000 individuals who provide vital respiratory care for patients in hospitals, nursing homes, and other settings across the state. This position primarily supports the work of the Board's Executive Director, but also works with members of the North Carolina Respiratory Care Board and has regular contact with persons licensed by the Board. This is a full-time Monday through Friday salaried position which includes a health and dental insurance allowance. Since the Board's operations are funded from its licensing fee revenues and not from North Carolina's General Fund, this position is not eligible to participate in the North Carolina State Employees Retirement Plan or other state benefits. The North Carolina Respiratory Care Board is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. The North Carolina Respiratory Board strictly prohibits discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy), gender (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. Ideal Candidate If you are seeking a low-stress stable job with flexibility and a good work-life balance, you may be the ideal candidate for this job. We are looking for an individual who is efficient and comfortable being a member of a team while working independently within a small two-person office setting for extended periods. The ability to multi-task and provide administrative support is essential in this position. The ideal candidate for this job is resourceful, a good problem solver, organized, and has a stable work history. The daily workload varies throughout the year, with the peak period between April to September. Assuring a steady completion of a workload in a timely manner is key to success in this position. Educational Requirements:  Associate Degree in office management or related field preferred; and  Registered as a Notary Public in NC; or  Eligible to register as a Notary Public in NC. Experience Required:  At least 5 years' experience as an administrative assistant in a medical office or similar professional setting. Skills and Abilities Required:  Ability to file and maintain records.  Effective verbal and written communication skills.  Proficiency in MS Office software, including Microsoft Word, and Excel.  Proficiency in using email, databases, and file sharing.  Ability to analyze and improve office operating practices to improve efficiency.  Strong attention to detail and ability to work comfortably in a fast-paced office environment.  Superior organizational skills and ability to independently work when needed to complete projects in a timely manner. Key duties include, but are not limited to:  Answering the telephone, responding to questions from the Board's licensees and others, and directing calls to the Executive Director as appropriate.  Processing Mail.  Processing licensed applications, including verifying that all required information and payments have been received and preparing license certificates and cards.  Maintaining accurate licensee database and other written records and files.  Preparing deposits into the Board checking account as required.  Typing and proofing correspondence and other documents as requested by the Executive Director.  Serving as recording secretary for meetings of the Board, including taking notes and preparing draft minutes for review by the Executive Director.  Maintaining inventories of office supplies and ordering supplies and other materials required for Board operations as needed.  Participating in continuing education programs to maintain skills.  Other duties as assigned by the Executive Director. This list is not exhaustive, and the duties and responsibilities may change. Compensation Package The total compensation will be commensurate with experience and educational level. Annual increases per Board Approval based on a percentage of salary. Monthly salary benefit includes a retirement allowance of $200.00 per month plus a health Insurance allowance of $400.00 per month as part of the salary structure. Sick leave accrues at 8 hours per pay period and is capped. Vacation accrues at 10 hours per pay period plus all state holidays are included in addition to the vacation accrual. There is a 90-Day Probationary period. Please send your resume and cover letter directly to Dr. William L. Croft, Ed.D, Ph.D., RRT, RCP, FAARC, Executive Director of the North Carolina Respiratory Care Board, 125 Edinburgh South Drive, Suite 100, Cary, NC 27511 or by email to ****************. Review of applications will begin immediately and continue until the position is filled. The projected start date is March 1, 2025, and applicants must be available to begin work on that date to provide for an orderly transition due to the upcoming retirement of the current Administrative Assistant.

OverviewWho we are Collaborative. Respectful. A place to dream and do. These are just a few words that describe what life is like at Toyota. As one of the world's most admired brands, Toyota is growing and leading the future of mobility through innovative, high-quality solutions designed to enhance lives and delight those we serve. We're looking for diverse, talented team members who want to Dream. Do. Grow. with us.Toyota Manufacturing is looking to develop new innovative solutions to support the future of mobility, and values being a member of a local and global community. We offer an inclusive team environment that values “respect for people” and we are a company with a rich history and an exciting future to pursue your professional dreams. Along with great pay, amazing benefits, and a stable work environment - Toyota Manufacturing has it all." To save time applying, Toyota does not offer sponsorship of job applicants for employment-based visas or any other work authorization for this position at this time. Who we're looking for Toyota's Battery Manufacturing Plant in Liberty, NC (TBMNC) is looking for a passionate, self-motivated, and highly organized Business Administration Assistant. Reporting to the General Manager, the primary responsibility of this role is to perform administrative duties supporting senior leadership within TBMNC. What you'll be doing Scheduling meetings and time for Senior Managers and above. General administrative/clerical duties as assigned for Senior Managers and above. Create and update weekly/monthly reports. Manage visitor schedules and accommodations. Handle external requests for time with Executives. Create documents and presentations for Executive meetings. Schedule travel and support with expense reports for Executives. Daily, weekly, and monthly reporting of projects and activities. Work with other associate staff within TBMNC. Manage requests related to the usage of office, facilitate necessary approvals, and provide directions and contacts. Develop methods to identify and resolve problems. Develop options for problem resolution and seek management approval to implement. Expense reporting and expense accounting. What you bring Associates degree (or higher) in Business Administration or related field or equivalent professional experience. Experience with Microsoft Word, PowerPoint, Excel, and Outlook. Experience in a fast-paced role requiring consistent follow-up to ensure tasks are completed in a timely manner. Experience in a role utilizing organization skills. Experience in a role with quickly changing responsibilities, tasks, assignments and the ability to manage a quick pace. Experience supporting senior leadership in an administration role. Ability to travel less than 10%. Added bonus if you have Japanese language skills. What we'll bring During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include: A work environment built on teamwork, flexibility, and respect. Professional growth and development programs to help advance your career, as well as tuition reimbursement. Vehicle purchase & lease programs. Comprehensive health care and wellness plans for your entire family. Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute. Paid holidays and paid time off. Referral services related to prenatal services, adoption, childcare, schools, and more. Tax-Advantaged Accounts (Health Savings Account, Health Care FSA, Dependent Care FSA). Belonging at Toyota Our success begins and ends with our people. We embrace diverse perspectives and value unique human experiences. Respect for all is our North Star. Toyota is proud to have 10+ different Business Partnering Groups across 100 different North American chapter locations that support team members' efforts to dream, do and grow without questioning that they belong. As a company that has been one of DiversityInc's Top 50 Companies for Diversity and a member of The Billion Dollar Roundtable supporting minority and woman-owned suppliers for over 10 years, we are proud to be an equal opportunity employer that celebrates the diversity of the communities where we live and do business. Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law. Have a question, need assistance with your application or do you require any special accommodations? Please send an email to *****************************.

Time Management Excellent MS Office skills specifically Excel (pivot tables) Working well in a team environment Good communication skills Basic business understanding Customer Service skills Attention to Detail Multi tasking All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Finding a job that fits your lifestyle isnt always easy. Thats where Kelly comes in. Were seeking a Bilingual Admin Assistant (Japanese/English) to work at a premier Honda facility in Haw River, NC. Sound good? Take a closer look below. Were here to help you find something great that works for youso you wont miss a moment of what really matters in your life. Salary/Pay Rate/Compensation:$20-$25 per hour Why you should apply to be Bilingual Admin Assistant (Japanese/English): Join a leading automotive company known for its innovation and commitment to quality. Enjoy a collaborative and supportive work environment that values diversity and inclusion. Benefit from competitive pay and opportunities for professional growth. Work in a dynamic setting that fosters creativity and teamwork. Whats a typical day as Bilingual Admin Assistant (Japanese/English)? Youll be: Processing payment requests and managing new staff onboarding for Japanese employees. Coordinating company vehicle orders, tracking, and maintenance tasks. Preparing documents and compiling records in an organized manner for efficient filing. This job might be an outstanding fit if you: Have a minimum of 5+ years of on-the-job experience, or completion of a vocational training program that may substitute for 1 year of experience. Possess strong verbal and written bilingual skills in Japanese and English. Are proficient in Microsoft Office programs, particularly Excel, Word, PowerPoint, and Outlook, with additional skills in research and graphics being desirable. What happens next Once you apply, youll proceed to the next steps if your skills and experience look like a good fit. But dont worryeven if this position doesnt work out, youre still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more. Helping you discover whats next in your career is what were all about, so lets get to work. Apply to be Bilingual Admin Assistant (Japanese/English) today! #1 #CB As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community. Trust the office staffing pioneer. Finding the right job isnt always easy. Kelly Professional & Industrial takes the guesswork out of your job search by connecting you with great opportunities that work for you. That means your schedule, your interests, and your career plan. In fact, our company created the staffing industry with the goal of connecting people with great office jobsso you could say were pretty good at it! About Kelly Work changes everything. And at Kelly, were obsessed with where it can take you. To us, its about more than simply accepting your next job opportunity. Its the fuel that powers every next step of your life. Its the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your lifejust ask the 300,000 people we employ each year. Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kellys Human Resource Knowledge Center.Kelly complies with the requirements of Californias state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. RequiredPreferredJob Industries Other

Application Instructions: External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it . Current Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Jobs Hub and select Browse Jobs. Locate the position and click Apply. Update your Education and Job History. ** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified. Summary Serves in a variety of capacities performing administrative functions, managing special projects, and serves as the first point of contact with the office for internal and external constituents. Essential Functions: Develops, implements, and coordinates a systematic approach to managing projects while establishing realistic timetables to keep projects on schedule. Oversees and coordinates day-to-day activities; develops policies, procedures, and systems which ensure productive and efficient office operations. Serves as Cost Center Manager 0 and approves Enrollment division expenses associated with this level. Approves expense reports for Admissions Office and Financial Aid staff. Financial responsibilities including onboarding new staff members requiring a pcard, monthly financial reports, and completing yearly Finance and Budget training. Submits invoicing on behalf of Admissions and Financial Aid as needed. Manages disposition and/or resolution of individual concerns involving the WFU community. Prepares data concerning complaints and/or problems, as required. Manages the calendar and schedule of Senior Leaders to ensure that identified priorities are addressed in a timely fashion and usage of time is optimized; manages expenses. Manages extensive confidential correspondence to include responding to routine occurrences; provides resource material and/or drafts; reads, prioritizes, and refers to incoming and outgoing mail. Handles logistics for meetings, retreats, and other gatherings on and off campus; responds and addresses unexpected changes and associated requests; arranges for urgent issues to be handled by appropriate staff. Creates appropriate documents including agendas, presentations, and follow-up for meetings with trustees, cabinet members, donors, faculty, and staff. May be asked to supervise Enrollment student workers. Required Education, Knowledge, Skills, and Abilities: Two years of relevant experience supporting at the executive level. Experience in an appropriate professional area with progressively more responsible duties, or an equivalent combination of education and experience. Demonstrated understanding and knowledge of the principles and practices of management, supervision, and the administration of applicable laws, rules, regulations, codes and statutes relating to higher education. Ability to handle sensitive information in a confidential manner. Excellent calendar management skills including the coordination of complex executive meetings. Proficiency in Microsoft Office, the internet, and other relevant software. High degree of self-motivation. Strong ability to anticipate office needs, plan ahead, and to proactively and strategically meet those needs in a timely manner. Ability to follow-up on all projects and tasks until successful completion. Ability to interact effectively with a variety of professionals. Excellent interpersonal, communication, and time management skills. Ability to gather and analyze data, compile information, and prepare reports. Ability to organize workflow and coordinate activities. Ability to interpret policies and procedures. Ability to always present and display professional demeanor. Ability to maintain effective customer relations. Preferred Education, Knowledge, Skills, and Abilities: Bachelor's degree with more than five years of work experience supporting at the executive level. Previous experience in a higher education or not-for-profit environment. Previous experience providing executive support in a fundraising environment. Accountabilities: Responsible for own work only. Physical Requirements: Sedentary work primarily involves sitting/standing; communicating with others to exchange information; repeating motions that may include the wrists, hands, and/or fingers; and assessing the accuracy, neatness, and thoroughness of the work assigned. Environmental Conditions: No environmental conditions Disclaimer: This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by the employee's supervisor. To help provide a safe learning and living community, Wake Forest University conducts background investigations and drug screens for all final candidates being considered for employment. Wake Forest seeks to recruit and retain a diverse workforce and encourages qualified candidates across all group demographics to apply. Wake Forest University is committed to providing access and reasonable accommodation in employment for individuals with disabilities. Additional Job Description Time Type Requirement Full time Note to Applicant: This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment. Wa ke Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply.

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Duration: 2+ Months Location: RTP (Research Triangle Park), NC Job Description: 5+ Years of experience Perform administrative and secretarial duties as requested. Sort and file materials. Verify information on forms. Photocopy/fax, perform detailed work, follow instructions and proofread/correct errors in documents; knowledge of grammar. Coordinate and arrange meetings, book meeting rooms, and travel plans. Prepare expense reports. Type correspondence and other documents, and proofread materials. Open and prioritize mail. Schedule appointments and maintain calendars. Prepare materials for presentations, including creating graphics and formatting documents. Knowledge of computer software required (Microsoft Suite), with some demonstrated secretarial/ administrative assistant capabilities. Typically provides general administrative support for four attorneys in Legal Department. Qualifications 5+ Years of experience Perform administrative and secretarial duties as requested Additional Information All your information will be kept confidential according to EEO guidelines.

Job | Sep 07, 2024 | Medicine Sign up with scientific.today to see **all content** and to create a **personalized stream** of news, jobs and events, by defining keywords and following your favorite content sources. Parexel is looking for changemakers who are driven by curiosity, passion, and optimism. Come join us in keeping the Patient at the Heart of Everything We do. **Job Title**: Senior Administrative Assistant **Job Introduction**: At Parexel, we are a leading Clinical Research Organization company specializing in delivering life-changing medicines to patients. We are seeking a **Senior Administrative Assistant** to support our Chief Information Officer (CIO) and leadership team. As a Senior Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our Data and Technology Department. **Who we are looking for**: Highly organized, detail-oriented individuals with a passion for excellence in administrative support. Who will provide high-level administrative support, manage complex schedules, and function as a key liaison between the CIO, department staff, and external stakeholders. That possess excellent problem-solving and analytical skills while demonstrating impeccable communication skills. **What you will do**: * Manage the CIO's dynamic schedule, including coordinating meetings, conferences, and travel arrangements. * Screen and prioritize incoming communications, draft correspondence, and maintain confidentiality of sensitive information. * Assist in coordinating departmental projects, track timelines, and follow up on action items. * Prepare and distribute meeting agendas and minutes. * Manage office supplies, maintain filing systems, and process expense reports. * Organize department meetings, team-building events, and conferences. Additional details: 7+ years of experience as an executive assistant or in a similar role is required. Excellent verbal and written communication skills, strong organizational and time management abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Bachelor's degree or equivalent work experience. **Why join us:** Opportunity to work on innovative projects at the forefront of the industry. Collaborative and inclusive work environment that values your expertise. Professional advancement and development opportunities. Work life balance and flexible working hours. **Parexel US Benefits**: * Health, Vision & Dental Insurance * Tuition Reimbursement * Vacation/Holiday/Sick Time * Flexible Spending & Health Savings Accounts * Work/Life Balance * 401(k) with Company match * Pet Insurance Full list of benefits available here: **About Parexel International:** At Parexel we embrace flexibility and understand that in today's fast-paced world, employees need to balance their careers with their personal lives. Come join us where learning is constant, you are exposed to a world of experiences and open doors. Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy, and we are committed to making a difference. If this job does not sound like the next step in your career, but perhaps you know of someone who'd be a perfect fit, send them the link to apply! Originaly published: Aug. 28, 2024, 10:37 a.m. with scientific.today to create a **personalized stream** of news, jobs and events, by defining keywords and following your favorite content sources. If you already have an scientific.today, Facebook or Google account: Edit rights: to post comments. **Comments** There are no comments yet. **Read also** None | News Immunology | News Astrophysics | News None | News

Executive Assistant to President/CEO - (25000001) Description About the Role: This is a high profile EA role supporting the President/CEO of AICPA and CIMA, collectively 'the Association'. You will report directly to the President/CEO. You will be based in North Carolina but there may be a requirement to travel internationally for a few weeks a year. You Will: Operate as the go-to person for the President/CEO office; including managing all incoming correspondence, providing a triage service and delegating or responding directly. Be a gatekeeper for the President/CEO's time and attention. Manage the calendar, including pivoting and amending the schedule based on changing priorities. Ensure all papers, logistics and catering are provided to meetings. Prepare documents and decks. Ensure documents are kept according to Association retention policies and GDPR obligations. Research, book and manage business travel, which can account for much of the schedule. Process business expenses and invoices related to the President/CEO, supporting procurement and vendor set-up. Collaborate with our teams to ensure the President/CEO is prepared for all Governance meetings. Coordinate with other EAs and teams to ensure the Executive Team schedules and priorities are managed smartly and following Association shared priorities. Manage the President/CEO's social media presence, in collaboration with the experience and external relations teams. Provide a horizon scanning service of news and social media, curating articles and highlighting trends to the President/CEO and team members. Manage special projects on behalf of the President/CEO and provide input/comments on projects, strategic plans and decisions. Qualifications You Have: To be successful in this role, you will have multiple years' experience in a C-Suite EA role for an international company. In addition to experience with all tools required to deliver the tasks detailed above, you will be an expert user of MS Office products and have familiarity with project management tools. Knowledge of social media platforms and content management. How We Support You: We provide flexibility to help you achieve a good work-life balance. You'll be part of a global, diverse team who foster an environment of inclusion and belonging where you are valued for who you are and where you come from. We offer benefit options in and out of the workplace, including healthcare, retirement, paid time-off, parental leave, an employee assistance program. We provide resources that support your mental health, and evolve our offerings to meet your needs. We care about our employees' welfare and focus our benefits package on the benefits which support your wellbeing. We also recognize that everyone has different priorities, so in addition to our core benefits to support your health we offer flexible options for you to choose benefits that are right for you, your family and your lifestyle. We believe in non-stop learning and are committed to investing in learning opportunities that help you reach your full potential and support your continued development. About Us: At The Association, a Great Place to Work-Certified company, we are transforming the accounting and finance profession. We are future-focused, empowering the world's most accomplished accountants to stay relevant, meet today's demands, and prepare for tomorrow's challenges through quality education, resources, and training. Learn more about The Association on LinkedIn and our Career Site. #LI-Remote #GreatPlacetoWork We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace. The Salary Range for this role is: $75k to $90k Please note, this is a standard range and exact compensation may vary based on skills, experience and location. If you'd like to understand more on the salary range, please contact the recruiter listed on this posting. This role should be filled before the end of February 2025. We encourage you to apply as soon as possible, as we may withdraw our jobs at any time, and reserve the right to do so. While this role can work remotely in the US, please note that we are unable to employ individuals in the state of California. Primary Location: US-NC-DurhamWork Locations: Durham 220 Leigh Farm Road Durham 27707Job: Administrative/ClericalOrganization: ASSNSchedule: Regular StandardJob Type: Full-time Job Posting: Jan 14, 2025, 11:35:45 AM

Classification Title Executive Assistant Working Title Executive Assistant Position Type SHRA Non-Exempt Position Number 025316 Full/Part Time Full-time School/Department Information The Provost is the chief academic officer of the University and is responsible for providing academic and administrative leadership in all areas related to teaching and student learning. The Provost reports to the Chancellor and serves as the senior officer of the University responsible for ensuring that the primary mission of developing artists is carried out in the most effective manner. The Provost oversees the Deans, Academic Affairs, Student Affairs, and the work of many other departments and centers. In doing so, the Office of the Provost is committed to ensuring the success of faculty, students, and staff and to fostering a climate of excellence, collaboration, and opportunity. Primary Description of Work This position provides a variety of administrative and office support duties for the Executive Vice Chancellor and Provost, Vice Provost and Dean of Academic Affairs and Office of Academic Affairs. Duties include managing calendars, preparation of documents and reports, work coordination, the use of office technology, compiling records, organizing and maintaining files, posting information, mail distribution and photocopying/scanning. Work Schedule and hours Monday - Friday 8:00 am - 5:00 pm Description of Responsibilities and Duties Maintain Provost and Vice Provost calendars * Independently mange the daily schedules for Provost (SAAO-I) and Vice Provost (SAAO-II), including scheduling new meetings and moving planned meetings to accommodate "as arises" issues * Coordinate personal schedules for 1:1 and large meetings, from areas across the entire campus * Book meeting spaces in 25-Live and work with Housekeeping and IT/AV personnel to ensure proper setup * Prevents scheduling conflicts or anticipates and resolves conflicts, competing with senior administrator's schedule and/or priorities. * Manage weekly review process to project conflicts, priorities, and pinch points on schedules * Ensure BOT and BOG meeting materials are readily accessible for planned events Coordinate electronic form approval process * Serve as main point person for all forms coming to and leaving the Provost Forms inbox * Involves printing forms and backup documentation as necessary * Requires understanding of various financial process policies, encompassing both state and foundation funds * Knowledgeable of unique requirements for electronic and hard-copy signatures * Manages detailed workflow important in acquiring the proper approvals, applying electronic signatures as necessary, and forwarding to the proper individuals/offices Project Management * Support strategic initiatives and programs of the Vice Provost through logistical management * Coordinate hiring/onboarding for staff and temporary employees to include originate, process and route all hiring forms and supporting documents * Provide back-up administrative support for department with P-Card purchasing and reconciliation processes * Routinely coordinates and facilitates solutions with internal and external organizations and constituents with regards to scheduling meeting spaces * Manage the flow of confidential and time sensitive information Guest Artist Coordination * Liaison to school/division regarding Guest Artist policy and procedural guidance. * Receive and review Notification of Guest Artist Engagement forms. * Using historical data regarding past engagements along with UNCSA policy, determine the need for a criminal background check and Policy Acknowledgement form. * Request background checks through the Certified Background website. Monitor for completion. If delinquent, advise school/division of procedural options. Determine if results require higher level review and, if so, contact the appropriate administrator for a decision. Communicate results to school/division. * Create and maintain e-files for the Guest Artists. Save documents as needed. * Maintain the Guest Artist Database. * Enter required data as documentation of the engagement Minimum Qualifications Graduation from high school and three years of progressively responsible administrative/office management experience; or graduation of a two-year secretarial science or business administration program and one year of experience as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of training and experience. If no applicants apply who meet the required competency level and training and experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. Preferred Qualifications 3 years of administrative experience reflecting progressive increase in responsibilities and skills Terms of Employment S1 12 month Knowledge, Skills and Abilities * Effective organizational, interpersonal and verbal communication skills. * Strong written communication skills. * Strong attention to detail. Experience with reviewing data and information for completeness and accuracy using standard guidelines. * Competency in the use of established filing and data systems, functions, and/or procedures. * Proficiency in the use of Microsoft Word, Excel, Powerpoint and common business software applications. * Proficiency in the use of Microsoft Outlook to schedule and coordinate meetings. * Experience with research and consultation of resources such as policies, manuals or other staff to respond to questions/issues that deviate from standard operating procedures * Ability to coordinate tasks and establish priorities in response to work flow of the office or work unit. * Understanding of programs and services to apply this knowledge in problem-solving and responding to most questions and inquiries. * Demonstrated professionalism and confidentiality appropriate for an executive-level department. Special Conditions for Eligibility Functional Competencies Functional Competency Interpersonal Skills Competency Description Persuades, prioritizes and negotiates to build cooperation and consensus with a variety of internal and external contacts and groups. Represents the administrator on a variety of subjects; serves on various committees; and may attend meetings in administrator's absence. Competency Level Advanced Functional Competency Knowledge- Program Competency Description Applies substantive knowledge in order to assist and represent administrator thoroughly in the scope, diversity, and complexity of all program operations and organizational commitments. Demonstrates the knowledge of the nuances, appropriate protocol, and specific preferences of the administrator and constituents. Competency Level Advanced Functional Competency Planning and Organizing Competency Description Prevents scheduling conflicts or anticipates and resolves conflicts, competing with senior administrator's schedule and/or priorities. Plans and organizes conferences, retreats, and/or annual events for administrator Competency Level Advanced Functional Competency Communication- Written Competency Description Independently researches, develops, and composes presentation materials and speeches for the administrator in a variety of settings. Anticipate administrator's needs to initiate written communication for administrators review. Edit documents developed from outside sources to incorporate the administrator's personal style. Competency Level Advanced Functional Competency Problem Solving Competency Description Anticipates and negotiates solutions for potential problems that could impact the administrator and the scope of internal and external responsibilities/activities. Routinely coordinates and facilitates solutions with internal and external organizations and constituents Competency Level Advanced Functional Competency Information/Records Administration Competency Description Independently researches, analyzes, and make recommendations regarding a variety of information from internal and external sources. Competency Level Advanced Posting Detail Information Posting Number AS597P Open Date 01/13/2025 Close Date 01/20/2025 Open Until Filled No Salary Range $66,414 - $67,672 Recruitment Range, if applicable Special Instructions to Applicants The University of North Carolina School of the Arts is an equal opportunity and affirmative action employer and all qualified applicants are welcome to apply without regard to age, color, disability, gender, gender identity, gender expression, genetic information, national origin, race, religion, sex, sexual orientation, national guard, or veteran status. The application must be completed in full detail (including work history) for your qualifications to be considered. Failure to complete the application process as required by state regulations will result in your application being rejected for the vacancy and you will not be considered for the position. The UNCSA participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Final candidates are subject to criminal background checks. EEO Contact Information Applicants needing assistance with the application process are asked to contact: ******************

Under the direction of the Vice President for Academic Affairs (VPAA), the Administrative Assistant to the VPAA is responsible for complex, confidential, and administrative support for the VPAA and provides information and assistance to faculty, staff, students, state and local agencies, regulatory and accrediting agencies. The Administrative Assistant to the VPAA must possess a thorough knowledge of college operations and procedures. Administrative Responsibilities * Coordinate the preparation of confidential correspondence, reports, special projects and other materials * Maintain and update official documentation and communication for students, faculty, and staff * Maintain and update official documentation from the North Carolina Community College System and external regulatory agencies * Analyze faculty workload documentation for compliance * Examine part-time employment packets for completeness * Prepare instructional contracts for part-time faculty and staff * Analyze instructional contracts and timesheets for part-time faculty and staff * Research, compile, and summarize data and information for day to day operation and special projects/reports * Support relevancy of faculty rosters, faculty credentials, planning units, and other accreditation documents * Provides Informer Reports to support curriculum management (Requisite MisMatch Report (Student Development Support), Instructional hour, Census date, Official enrollment, Budget, Attendance) * Evaluate budget spreadsheets for academic programs * Serve as back-up to Program Accountability Specialist (Credit) for curriculum management (program of study and schedule build) and Program Accountability Specialist (non-credit) * Participating in community college sponsored or endorsed professional/personal development activities * Pursue professional development courses, seminars, workshops, and activities to enrich and/or enhance the quality of support provided to Academic Affairs * Represent Academic Affairs to campus and community constituents when necessary * Provide appropriate support to other areas of the campus as necessary General Clerical * Coordinate and direct incoming telephone calls; receive and greet visitors, and direct inquiries and requests for the VPAA * Prepare and coordinate written requests by students (course repeat and student complaints) for VPAA review * Monitor and reconcile leave reports and time sheets * Record, prepare, and disseminate meeting minutes * Schedule appointments and maintain accurate appointment calendar * Receive, sort, and distribute all incoming and outgoing correspondence * Review correspondence from other departments for the VPAA's signature * Respond to letters and correspondence of a routine nature * Maintains the academic and administrative calendars * Organize performance evaluations of faculty and staff * Coordinate travel requests for faculty and staff * Complete supply and equipment order through the e-procurement system for academic affairs * Assisting in the planning and coordination of special events and meetings * Responsible for serving on campus committees when appropriate or requested Perform other related duties assigned. REQUIRED: Associate degree in business/office administration or related area from an accredited institution; Three years administrative office experience. PREFERRED: Community College experience; Colleague experience * Knowledge and experience using Microsoft Office applications, particularly Excel * Organizational skills * Ability to be creative, work independently, deal effectively with people, and meet deadlines under pressure * Possess excellent interpersonal skills, oral and written communication skills, utilizing correct grammar and composition * Ability to exercise discretion and judgment * Display initiative and objectivity * Work with a high degree of integrity and professionalism

The Senior Administrative Assistant, working under the direction of the Vice President of Student Services, provides a broad range of advanced and specialized, lead administrative and secretarial services to the Student Services Division including Enrollment Management (Admission, Financial Aid, and Registrar), Student Support functions, and the Academic Advising Center. Essential Duties and Responsibilities include the following. Other duties may be assigned. * Serves as division's liaison to the College's business office and performs budget-related tasks (ex. monitoring accounts, processing requisitions), purchasing, inventory tracking, part-time contract preparation, processing maintenance and repair requests, and new employee onboarding tasks. * Collects, reconciles, compiles, and maintains complex data as needed. * Organizes and coordinates meetings and events. * Schedules and arranges appointments and travel for division staff as needed. * Reviews and edits communications as needed; prepares and proofs meeting agendas, minutes, reports, and other communications. * Enters and retrieves qualitative and quantitative information into/from online databases, spreadsheets, websites, and other online systems. * Maintains documentation, correspondence, and procedure manuals requiring knowledge of Student Success and College programs, policies, and procedures. * Performs front-desk and clerical duties, working as a team member with "front of house" admissions/records staff for a variety of reception and intake services in person, by telephone, and by e-mail for a high volume of prospective students applying to the College. (Examples: The employee assists students by phone with completing admission applications, making placement test arrangements, using Self-Service and other student information systems, and scheduling meetings with admissions/academic advisors.) * Assists with management and updating of student services web pages including coordinating, constructing, and making updates to web pages of the departments in the Student Services division. * Solves problems and errors related to student enrollment concerns, budget matters, and human resources questions by utilizing communication and interpersonal skills in interaction with coworkers, supervisor, students, and the general public. Supervisory Responsibilities This position does not have supervisory responsibilities. Education and/or Experience Required: Minimum of Associate's Degree and 3-5 years of related administrative experience including customer service, office management and recordkeeping functions, budget principles, and computer/software/web use proficiency. High proficiency in both oral and written communication in English is essential. The employee must be able to prioritize work in a busy, open office environment, working quickly and accurately. Preferred: Work experience in an educational institution, proficiency in using Colleague or similar student information system, proficiency in web site management and maintenance, bilingual in Spanish. Certificates, Licenses, Registrations Competencies To perform the job successfully, an individual should demonstrate the following competencies: Analytical - Synthesizes complex or diverse information; collects and researches data. Continuous Learning - Assesses own strengths and weaknesses; seeks feedback to improve performance; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others. Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively. Use of Technology - Demonstrates required skills; adapts to new technologies; troubleshoots technological problems; uses technology to increase productivity; keeps technical skills up to date. Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics. Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods. Cooperation - Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts. Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings. Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed. Written Communication - Able to read and interpret written information. writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively. Business Acumen - Aligns work with strategic goals. Cost Consciousness - Works within approved budget; conserves organizational resources. Diversity - Shows respect and sensitivity for diversity and cultural differences; promotes a harassment-free environment. Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values. Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; benefits organization through outside activities. Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events. Personal Appearance - Dresses appropriately for position. Attendance/Punctuality - Is consistently at work and on time; arrives at meetings and appointments on time. Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; completes tasks on time or notifies appropriate person with an alternate plan. Initiative - Looks for and takes advantage of opportunities; asks for and offers help when needed. Innovation - Meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas. Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives. Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality. Quantity - Completes work in timely manner. Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Language Skills Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Mathematical Skills Ability to calculate and apply concepts of basic Mathematics. Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Computer Skills To perform this job successfully, an individual should have general knowledge of Database software; Internet software; Spreadsheet software and Word Processing software. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. * Sitting * Standing * Lifting (10 lbs. maximum) * Speaking * Hearing Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. * Classroom Setting * Inside * Office Setting Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. An ACC on-line application MUST be fully completed for consideration, which includes a required letter of interest, transcript attachment. Resume attachments are welcome but will not be accepted in lieu of complete application. For faculty positions, all relevant full- and part-time teaching experience, including start and end dates of employment, should be included on the application. Also, all relevant full- and part-time work experience related to the teaching discipline should be included on the application, including start and end dates. For non-faculty positions, all relevant full- and part-time work experience related to the position should be included on the application, including start and end dates.