Senior administrative assistant jobs in Caldwell, ID - 273 jobs

Administrative Services Assistant - Energy & Utilities Employment Type: Contract (W2) Industry: Energy & Utilities Duration: 6+ months (potential for extension) Contact: ************************ | ************ About CorSource We are CorSource Technology Group, a locally owned technology consulting firm in Portland, Oregon. For over 30 years, we've partnered with skilled professionals to support public and private utility, energy, and infrastructure clients. We specialize in aligning talented individuals with mission-driven, technology-forward organizations that keep our region running. Position Overview CorSource is seeking dependable, detail-oriented Administrative Services Assistant to support operational and project-based teams in the energy and utilities sector. This role is ideal for professionals with strong organizational skills who thrive in structured environments and enjoy providing behind-the-scenes support for critical functions. Administrative Services Assistants play an essential role in maintaining smooth day-to-day operations, handling confidential data, coordinating logistics, and ensuring quality service delivery across high-security or regulated settings. Key Responsibilities Administrative Coordination & Customer Service • Provide daily administrative support including scheduling, correspondence, and office coordination • Serve as the first point of contact for internal staff and stakeholders • Manage appointment scheduling, front desk coverage, and basic credentialing activities • Respond to inquiries and provide accurate information in a courteous, timely manner Document & Records Management • Prepare, review, and maintain records, files, and internal documentation • Support physical and digital filing systems in accordance with organizational and regulatory standards • Draft internal memos, guides, or operational documents as needed • Assist with timekeeping, travel arrangements, and document submission processes Data Entry & System Support • Perform accurate data entry using Microsoft Office Suite, SharePoint, or proprietary systems • Generate basic reports and support data collection activities for audits or compliance reviews • Follow established protocols for handling sensitive or confidential information Cross-Team Support & Flexibility • Support operational readiness by contributing to internal SOPs and desk guides • Serve as backup for other administrative staff and support functions • Collaborate with team members to meet deadlines and maintain service continuity • Promote a culture of safety, integrity, and professionalism in high-visibility environments Qualifications Required: • 3+ years of administrative or office coordination experience • Strong communication and time management skills • High proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) • Proven ability to work independently and maintain confidentiality • Experience supporting teams in fast-paced or structured environments Preferred: • Prior experience in the energy, utility, or public sector industries • Familiarity with credentialing processes or secure office operations • Experience with SharePoint, Adobe Acrobat, or enterprise systems • Associate or Bachelor's degree in Business Administration or a related field Why Work with CorSource? When you join our network, you gain access to exclusive contract opportunities in high-impact organizations. Our team takes the time to understand your goals and match you with roles that align with your skills - from short-term projects to long-term engagements that make a difference. CorSource Technology Group is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

100% In-Office | Onsite Parking We are supporting a confidential search for a Business Administrator / Executive Assistant to join a well-established, highly respected organization headquartered in Portland. This is a critical, hands-on role supporting senior leadership and core business operations at the company's HQ. This opportunity is ideal for someone who thrives in a professional, structured environment, enjoys owning details, and takes pride in being a reliable, go-to resource for leadership. Why You'll Want This Role Direct visibility and partnership with senior leadership Stable, long-standing organization with a strong reputation Clear expectations, accountability, and structure Consistent schedule: Monday-Friday, 7:00 AM-4:00 PM 100% in-office role (no hybrid/remote) Business casual environment with onsite parking What You'll Be Doing Supporting senior leadership with administrative and operational needs Managing contracts and related documentation from creation through execution Building and maintaining Excel spreadsheets tied to contracts (intermediate to advanced level) Handling PDFs, e-signatures, and document workflows using Adobe Reviewing and redlining documents using Bluebeam Tracking and coordinating insurance renewals Maintaining accuracy, confidentiality, and organization across systems and records Required Experience Strong contracts administration experience Intermediate to advanced Excel skills (formulas, tracking, spreadsheets) Adobe (PDFs, e-signatures) Bluebeam (redlining required) Experience coordinating insurance renewals Comfort working with ERP systems Proficiency in Word, Outlook, and Teams What We're Looking For Honest, straightforward, and dependable Confident communicator - not shy or bashful Proactive and self-motivated learner Detail-oriented with strong follow-through Easy to work with, professional, and collaborative Comfortable holding accountability and ownership Schedule: 7:00 AM - 4:00 PM Location: Portland HQ (100% in office) Dress Code: Business casual Parking: Onsite Full benefits available upon conversion (details shared during interview process). If you're a strong administrator who enjoys structure, accountability, and being an integral part of a leadership team, we'd love to connect.

The Senior Executive Assistant provides advanced, strategic, and confidential administrative support to one or more Chiefs or Executive Vice Presidents and serves as the anchor for the Executive Assistant team. This role combines executive-level administrative excellence with leadership, mentorship, and process consistency, and provides continuity of operations in the absence of the Manager Executive & Governance Support. The Senior Executive Assistant ensures alignment between executive priorities, departmental workflows, and organizational objectives, while modeling proactive and strategic partnership behaviors across the Executive Support function. Responsibilities * Partners with assigned executives to anticipate needs, prepare for upcoming decisions, and manage competing priorities * Operates independently, and uses independent judgement to lead administrative projects including event planning and community facing support initiatives * Understands organizational strategy and aligns support efforts with executive and institutional goals * Serves as a trusted advisor and extension of executive leadership, maintaining momentum on key initiatives * Demonstrates strong judgment, diplomacy, and decision-making support in executive operations * Manages executive calendars, correspondence, and meeting logistics with precision, and interprets executive preferences and adapts workflows accordingly * Leads planning and logistics for executive meetings, retreats, and strategic sessions, ensuring materials are accurate and timely * Manages agendas, packets, and minutes for assigned steering committees, board governance committees, and community boards in alignment with executive community roles and organizational standards * Utilizes Microsoft 365 applications (Outlook, Teams, SharePoint, Loop, OneNote, Power Automate) to enhance efficiency and collaboration * Tracks key deliverables and ensures follow-up items are completed with accountability and accuracy * Mentors and onboards new Executive Assistants, sharing expertise in systems, expectations, and team standards * Supports consistency across the Executive Assistant team through adherence to naming conventions, documentation protocols, and scheduling practices * Serves as a point of contact for questions related to administrative processes, policies, and best practices * Acts as a backup to the Manager Executive & Governance Support, triaging requests, maintaining meeting cadence, and ensuring continuity of operations when needed * Leads light-lift internal projects such as administrative recognition events, director onboarding coordination, and team documentation updates * Models the professional presence, service mindset, and strategic partnership posture expected of the Executive Support team * Acts as a culture ambassador, fostering collaboration and reinforcing the department's identity as strategic partners and operational leaders * Maintains awareness of executive and departmental milestones, coordinating recognition efforts (e.g., birthdays, anniversaries, and professional milestones) * Supports team morale, inclusion, and engagements through thoughtful consistent communication and collaboration * Engages in monthly professional development through independent study, peer learning, or participation in free or low-cost professional resources (e.g., webinars, articles, or professional communities) * Demonstrates curiosity, continuous improvement, and initiative to advance both individual and team performance * Participates in projects and conversations that drive the evolution of the Executive Support function at Kootenai Health * Serves as a role model for adaptability, composure, and solution-oriented thinking * Relies on experience and judgment to plan and accomplish goals * Regular and predictable attendance is an essential job function * Performs other related duties as assigned * Competent to meet age-specific needs of the unit assigned Requirements and Minimum Qualifications * High school diploma or equivalent required; associate or bachelor's degree preferred * Minimum 7 years' experience supporting C-suite executives * Leadership experience preferred * Proficient with Microsoft 365 (Outlook, Teams, SharePoint, OneNote, Loop, Power Automate) * Excellent written and oral communication skills * Must be skilled in handling time-sensitive and confidential matters * Must be commissioned as a Notary Public in the State of Idaho or obtain commission within 6 months of employment Working Conditions * Must be able to lift and move up to 20 lbs * Typical equipment used in a clinical job * Must be able to maintain a sitting position * Must be able to move or traverse with/without accommodation Continue your career with Kootenai Health! At Kootenai Health, you can continue learning, growing, and advancing. With 397 beds licensed on the main campus, two critical access hospitals, and more than 50 clinics, we offer an almost endless array of meaningful opportunities. Our Internal Recruiters are dedicated to providing personalized service to our team members. They are available to answer internal mobility questions and assist you in navigating options to transition and expand your career and skills. If you're interested in learning more about other roles, inquiring about the internal hiring process, or better understanding career pathways opportunities, please contact the Internal Recruitment team. We look forward to assisting you in finding a position that meets your lifestyle, goals, talents, and current and future skills. What to Expect after you transfer: * If you change your title or department, you will receive a new badge. Badges are printed and available in Security on the Wednesday of the week following your transfer. * Your benefits may change if your position status (FT, PT, or PRN) has been updated. Please talk with your Recruiter if you have any questions about your status and benefits. * Those with a primary position as a PRN will receive per diem pay. Per Diem rates are tiered depending on number of years of employment. * If you are moving into a new role, HR will provide you with a new job description to review and sign. HR will also request documentation for any new requirements for your position, including experience, education, licensure, certification, etc. * If EPIC training is required for your role and you have not completed the required module for your position, please complete an EPIC Fast Track Attestation at **************************** * If an advanced background check with Health and Welfare is required for your role and you have not completed one previously, you will need to complete the process before your transfer date. Kootenai Health provides exceptional support for extraordinary careers. We value investing in our employees and look forward to supporting you to find a position that best meets your needs, passions, and goals! Apply today! Please contact Stephanie by emailing [email protected]. You can also contact the HR Front Desk at ************ or email [email protected] with any questions. Kootenai Health complies with applicable federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, veteran status, or sex. Kootenai Health does not exclude people or treat them differently because of race, color, national origin, age, disability, veteran status, or sex.

Requirements Bachelor's degree or equivalent combination of education and experience. Minimum of 7-10 years of progressively responsible administrative or executive assistant experience, supporting senior leadership. Demonstrated experience supporting federal government or government-contracting environments. Exceptional organizational, communication, and time-management skills. Proven ability to manage competing priorities with minimal supervision. Strong proficiency with Microsoft Office tools (Word, Excel, PowerPoint, Outlook) and collaboration platforms. Ability to handle sensitive information with discretion and professionalism. Preferred Qualifications Prior experience supporting Senior Executive Service (SES) officials or equivalent senior leadership. Experience within DOE, other federal agencies, or national laboratory environments. Familiarity with DOE administrative procedures, reporting structures, and records management practices. Experience supporting multiple executives or programs simultaneously. Salary Description 75,000 - 95,000

Booth Management Consulting LLC (BMC) is a diverse CPA firm that provides accounting, auditing, and management consulting services to public and private clients nationwide. Our employee-friendly company environment emphasizes quality of life, initiative, creativity, strong work ethics, and loyalty. We seek qualified, motivated, and progressive individuals to join our team as a Senior Executive Assistant. Position Summary This position will support the U.S. Department of Energy, Idaho Operations Office (DOE-ID), in collaboration with the Office of Nuclear Energy (NE) programs and other Department of Energy offices, by providing high-level administrative and management support to senior executives (e.g., Deputy Assistant Secretary). Key Responsibilities Manages complex calendars, meeting requests, and logistics (including virtual setups, building access, and escorts). Liaises with internal and external stakeholders, facilitates correspondence control, arranges domestic and international travel, and develops office SOPs. May attend meetings on behalf of the executive and provide written readouts. Will handle sensitive and confidential information, including classified correspondence. Experience & Qualifications High School Diploma or GED plus 7 years of progressively responsible executive-level administrative support experience; OR Associate's Degree plus 5 years' experience; OR Bachelor's Degree plus 3 years' experience. Exceptional organizational, communication (written and verbal), and interpersonal skills. Highly proficient in calendar management and meeting coordination. Extensive experience with federal travel regulations (FTR), correspondence control systems, and document management. Ability to handle sensitive and classified information with discretion. Advanced proficiency in Microsoft Office Suite. Experience working in a DOE environment is preferred. BMC is an equal employment opportunity (EEO)/affirmative action (AA) employer that is committed to providing a workplace that is free from discrimination based on race, color, ethnicity, religion, sex, national origin, age, marital status, sexual orientation, gender identity and expression, disability, veteran status, pregnancy, genetic information or any other status protected by applicable federal, state, local or international law. These protections also extend to applicants.

Job DescriptionDescription: At Aldrich, we exist to improve the lives of our people, clients, and communities. We are seeking a highly organized, proactive, and adaptable Executive Assistant or Senior Executive Assistant to provide comprehensive support to multiple senior executives. This role is ideal for a professional who thrives in a dynamic environment, anticipates needs before they arise, and can seamlessly balance a variety of priorities with discretion and professionalism. This Executive Assistant/Senior Executive Assistant role offers the opportunity to work alongside a high-performing leadership team, contribute to key initiatives, and play a pivotal role in driving organizational success. You'll be empowered to think strategically, act decisively, and continuously refine systems that enhance executive effectiveness and team collaboration. Why Aldrich Wealth Aldrich Wealth is a dynamic, fast-growing, and established independent registered investment advisor (RIA) at the forefront of the industry. As an RIA that provides a broad array of financial services to high net worth individuals and corporate retirement plans, we have been recognized by Oregon Business Magazine and San Diego Business Journal as Best Places to Work in both our Oregon and California regions and manage approximately $6 billion in assets. Our holistic approach, paired with high-touch service, weaves together financial planning, wealth-building, wealth-preservation, and life goals. We guide our clients through today's financial complexities to protect and grow their financial assets for tomorrow. Check out more about Aldrich at **************************** Requirements: You'll Get a Chance To Maintain, plan, and coordinate calendars for key C-Suite executives by scheduling external and internal meetings and details for assigned company executives. Proactively anticipate executive needs by planning ahead for meetings, travel, and daily schedules. This includes arranging meals for meetings scheduled over lunch, scheduling preparation and debrief time around key meetings, building in regular breaks during long days, and allocating time to catch up on emails after intensive meetings or travel. Lead or support the planning, coordination, and execution of firm events, client gatherings, and educational webinars, in collaboration with relevant team members. Coordinate travel arrangements. Draft, review, and send communications on behalf of company executives. Answer and respond to phone calls and communicate messages and information to the executive. Prioritize emails and respond when necessary. Determine priority of matters of attention; redirect matters to others to handle, or handle matters personally, as appropriate. Keep executives advised of time-sensitive and priority issues, ensuring appropriate follow-up. Prepare, reconcile, and submit expense reports. Manage multiple projects across disciplines, both strategic long-term projects and more urgent matters. Provide administrative support to top tier family office clients. What You Bring to the Team Proven experience supporting multiple senior executives in a fast-paced, dynamic environment. Flexible and adaptable to executive preferences, willing to adjust organizational methods and communication style as needed. Comfortable with ambiguity and able to learn independently and build relationships across the organization. Confident communicator, comfortable speaking and acting on behalf of the executive in meetings and written communications. A proactive mindset with the ability to anticipate needs, solve problems, and improve processes once you understand the big picture. Exceptional organizational skills and attention to detail, with the ability to manage competing priorities and meet tight deadlines. Strong written and verbal communication skills, including editing and proofreading with precision. High emotional intelligence and professionalism when handling sensitive information and confidential matters. Tech-savvy and proficient in Microsoft Office Suite, with a willingness to learn new tools and systems. A curious and resourceful approach to work, always looking for ways to improve efficiency and support executive success. How We'll Reward You At Aldrich, we know a great client experience starts with an exceptional employee experience. Aldrich offers a comprehensive benefits package that includes: Health Insurance Benefits: medical, dental, vision, life, and disability insurance as well as health savings, flexible spending, and dependent care Retirement Savings: 401(k) plan with 1.5% match and 5% discretionary profit sharing Time Off: 4 weeks of vacation and sick leave in the form of a Paid Time-Off bank, 10 Paid Holidays including two floating holidays, 16 Hours of Volunteer Time, Paid Sabbaticals, and Paid Parental Leave You may also be eligible to participate in a discretionary incentive compensation program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational goals. This information is provided in compliance with applicable state equal pay and pay equity legislation. It is in the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. At Aldrich, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions are dependent on facts and circumstances of each candidate. The compensation offered may vary based on factors including experience, skills, education, location, and other job-related reasons. Aldrich makes internal equity a consideration in all pay decisions. A reasonable estimate of the current range for the exempt full-time position is $70,000-$110,000 annual salary. Salary offered will be based on years of relevant experience and the finalized job title. For a full summary of our benefit offerings, check out Life at Aldrich here. What You Should Know This is a full-time position required to be in our Lake Oswego office 5 days per week. Our standard office hours are Monday - Friday, 8 AM - 5 PM. Candidates must be legally authorized to work in the United States without the need for employer sponsorship. To Apply Please submit your resume. We do not accept agency resumes and are not responsible for any fees related to unsolicited resumes. #LI-Onsite

At Aldrich, we exist to improve the lives of our people, clients, and communities. We are seeking a highly organized, proactive, and adaptable Executive Assistant or Senior Executive Assistant to provide comprehensive support to multiple senior executives. This role is ideal for a professional who thrives in a dynamic environment, anticipates needs before they arise, and can seamlessly balance a variety of priorities with discretion and professionalism. This Executive Assistant/Senior Executive Assistant role offers the opportunity to work alongside a high-performing leadership team, contribute to key initiatives, and play a pivotal role in driving organizational success. You'll be empowered to think strategically, act decisively, and continuously refine systems that enhance executive effectiveness and team collaboration. Why Aldrich Wealth Aldrich Wealth is a dynamic, fast-growing, and established independent registered investment advisor (RIA) at the forefront of the industry. As an RIA that provides a broad array of financial services to high net worth individuals and corporate retirement plans, we have been recognized by Oregon Business Magazine and San Diego Business Journal as Best Places to Work in both our Oregon and California regions and manage approximately $6 billion in assets. Our holistic approach, paired with high-touch service, weaves together financial planning, wealth-building, wealth-preservation, and life goals. We guide our clients through today's financial complexities to protect and grow their financial assets for tomorrow. Check out more about Aldrich at **************************** Requirements You'll Get a Chance To * Maintain, plan, and coordinate calendars for key C-Suite executives by scheduling external and internal meetings and details for assigned company executives. * Proactively anticipate executive needs by planning ahead for meetings, travel, and daily schedules. This includes arranging meals for meetings scheduled over lunch, scheduling preparation and debrief time around key meetings, building in regular breaks during long days, and allocating time to catch up on emails after intensive meetings or travel. * Lead or support the planning, coordination, and execution of firm events, client gatherings, and educational webinars, in collaboration with relevant team members. * Coordinate travel arrangements. * Draft, review, and send communications on behalf of company executives. * Answer and respond to phone calls and communicate messages and information to the executive. * Prioritize emails and respond when necessary. * Determine priority of matters of attention; redirect matters to others to handle, or handle matters personally, as appropriate. * Keep executives advised of time-sensitive and priority issues, ensuring appropriate follow-up. * Prepare, reconcile, and submit expense reports. * Manage multiple projects across disciplines, both strategic long-term projects and more urgent matters. * Provide administrative support to top tier family office clients. What You Bring to the Team * Proven experience supporting multiple senior executives in a fast-paced, dynamic environment. * Flexible and adaptable to executive preferences, willing to adjust organizational methods and communication style as needed. * Comfortable with ambiguity and able to learn independently and build relationships across the organization. * Confident communicator, comfortable speaking and acting on behalf of the executive in meetings and written communications. * A proactive mindset with the ability to anticipate needs, solve problems, and improve processes once you understand the big picture. * Exceptional organizational skills and attention to detail, with the ability to manage competing priorities and meet tight deadlines. * Strong written and verbal communication skills, including editing and proofreading with precision. * High emotional intelligence and professionalism when handling sensitive information and confidential matters. * Tech-savvy and proficient in Microsoft Office Suite, with a willingness to learn new tools and systems. * A curious and resourceful approach to work, always looking for ways to improve efficiency and support executive success. How We'll Reward You At Aldrich, we know a great client experience starts with an exceptional employee experience. Aldrich offers a comprehensive benefits package that includes: * Health Insurance Benefits: medical, dental, vision, life, and disability insurance as well as health savings, flexible spending, and dependent care * Retirement Savings: 401(k) plan with 1.5% match and 5% discretionary profit sharing * Time Off: 4 weeks of vacation and sick leave in the form of a Paid Time-Off bank, 10 Paid Holidays including two floating holidays, 16 Hours of Volunteer Time, Paid Sabbaticals, and Paid Parental Leave * You may also be eligible to participate in a discretionary incentive compensation program, subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational goals. This information is provided in compliance with applicable state equal pay and pay equity legislation. It is in the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. At Aldrich, it is not typical for an individual to be hired at or near the top of the range for their role, and compensation decisions are dependent on facts and circumstances of each candidate. The compensation offered may vary based on factors including experience, skills, education, location, and other job-related reasons. Aldrich makes internal equity a consideration in all pay decisions. A reasonable estimate of the current range for the exempt full-time position is $70,000-$110,000 annual salary. Salary offered will be based on years of relevant experience and the finalized job title. For a full summary of our benefit offerings, check out Life at Aldrich here. What You Should Know This is a full-time position required to be in our Lake Oswego office 5 days per week. Our standard office hours are Monday - Friday, 8 AM - 5 PM. Candidates must be legally authorized to work in the United States without the need for employer sponsorship. To Apply Please submit your resume. We do not accept agency resumes and are not responsible for any fees related to unsolicited resumes. #LI-Onsite

Become an integral part of Consumer and Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Executive Assistant in Consumer and Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Animal Farm Family LLC is a holding company for three rapidly growing e-commerce companies: Gorilla Mind (gorillamind.com) - Fitness & health supplements store centering around pre-workout, post-workout, protein, and products to support all fitness goals. Happy Hippo (happyhippo.com) - The world's leading online kratom retailer, along with other popular botanical and herbal supplements. Intelligent Shop (intelligent.shop) - A brand new men's lifestyle products store, creating innovative new products to help men become the best version of themselves. To support our continued growth and success, we are seeking a highly organized and professional Executive & HR Assistant to provide confidential, high-level support to our Founder, President, and Director of People Operations. This hybrid role combines executive-level administrative oversight, project coordination, and entry-level HR functions. The role is designed to ensure seamless operations, alignment with leadership priorities, and support for employee engagement initiatives. The ideal candidate will bring prior experience supporting executives, strong attention to detail, and the ability to manage sensitive information with discretion. This position offers the opportunity to grow into an HR Coordinator role over time. Requirements Minimum of two years of experience in administrative operations, project management, people management, assistant experience, or similar role. Bachelor's degree in Business Administration or related field preferred. Prior experience as an Executive Assistant, Administrative Assistant, or HR Coordinator strongly preferred. Exceptional organizational skills with the ability to manage multiple priorities simultaneously. Exceptional communication and interpersonal skills for collaboration across teams and stakeholders. Proficiency in office software (Google Workspace/Slack) HRIS/administrative systems and project management tools (ClickUp). Demonstrated ability to manage large-scale projects and ensure timely execution. Analytical mindset with problem-solving skills and attention to detail. Excellent written and verbal communication skills. Strong judgment and discretion in handling confidential matters. Proficiency in Microsoft Office Suite, Google Workspace, and Ability to work independently while supporting cross-functional teams. Ability to lift and move packages up to 30 lbs (for mail deliveries and office restocking). Duties and Responsibilities Administrative Support Assist with KPI tracking and check-ins with assigned teams. Act as a gatekeeper for scheduling and communications. Support administrative projects or cross-departmental initiatives. Draft correspondence, presentations, and internal communications as needed. Executive & Administrative Support Provide limited personal administrative support to the Founder/President Schedule contractors, meetings, and side projects for the Founder/President's home office during business hours. Manage executive schedules, facilitate meetings, and oversee high-level communications to ensure alignment with organizational priorities. Conduct targeted research for business-related side projects or initiatives. Support administrative projects, including cross-functional initiatives, and day-to-day operational needs. Project Management Develop and monitor project frameworks, including timelines, budgets, and deliverables for large-scale initiatives. Facilitate cross-departmental collaboration to ensure successful execution and alignment with organizational goals. Proactively identify risks, develop mitigation strategies, and keep projects on track. Provide progress reports and updates to stakeholders and executive leadership. HR Support Assist with onboarding and offboarding processes, employee record maintenance, and compliance documentation. Support HR initiatives such as employee engagement programs and culture-building activities. Partner with the Director of People on entry-level HR tasks and projects. Operational & Office Support Handle mail, deliveries, and office restocking needs. Support administrative projects such as office moves and cross-functional initiatives. Field building and facility issues, coordinating with vendors or contractors as needed. Prepare conference rooms for visitors, including scheduling, setup, and hospitality. Greet and assist guests to ensure a professional and welcoming experience. Compensation: The base salary range for this position is dependent on experience. The total compensation package may include performance bonuses, benefits, and/or other applicable compensation plans. At Gorilla Mind, we aim to provide all team members with competitive wages and salaries that are motivating, fair, and equitable. Actual compensation packages are based on several factors unique to each candidate, including, but not limited to, skill set, depth of experience, certifications, and specific work location. Benefits: Health Insurance Dental Insurance Vision Insurance Health Savings Account (HSA) Paid Time Off (PTO) 9 Paid Holidays 401(k) Retirement Plan Parental leave Employee Discounts

Department Description: The University of Oregon Portland provides a range of academic and student support programs at its campus in Portland. Students at UO Portland are enrolled in professional master's degree programs offered by the College of Design, School of Journalism and Communication, and the Lundquist College of Business. Law students can complete their 3rd year of law school on the Portland campus, and a fifth-year undergraduate program is offered in Product Design. The Ballmer Institute for Children's Behavioral Health offers an undergraduate degree, and a certificate program, and serves as the home for a robust research portfolio. There are also programs offering professional education and several research centers. UO Portland provides a range of support services for students including advising, counseling, and internship opportunities, as well as housing, dining, and recreational opportunities. As a satellite campus for the University of Oregon, and having moved to a new location in fall 2023, the campus Vice President's team enjoys challenges and opportunities that stem from starting a new enterprise, while sustaining the high-quality education provided by the University. Position Summary: This position provides wide-ranging, executive-level administrative support to the Vice President for Portland and serves as the primary contact for all matters related to the Vice President's schedule and activities. The Executive Assistant acts as comprehensive support by assisting in the implementation of UO Portland's vision and goals. This position prioritizes the Vice President's time and commitments, ensures the Vice President has background and materials for engagements, collaborates with others in UO Portland administration, manages internal processes, and facilitates communication internally, with external constituents, and at multiple levels. With supervision by the Assistant Vice President of Finance and Administration, the position provides administrative support to the campus executive team and assists campus leadership in processes and procedures including, but not limited to, travel arrangement and reimbursement, purchasing requests, human resources support, etc. This is an in-person position. Minimum Qualifications: Three years of experience in executive-level administrative support. Professional Competencies: * Knowledge and ability to work and communicate effectively and independently in a highly collegial setting. Strong interpersonal, team participation, and verbal communications skills. * Strong skills including research, analyzing and writing reports, reviewing and editing complex documents and drafting nuanced correspondence. * Professional communication skills, including accuracy in spelling, grammar and punctuation, proofreading, design, and presentation. * Knowledge of and experience with software programs comparable to Microsoft Office Suite components (word processing, databases, Outlook, PowerPoint, etc.). * Demonstrated commitment to anti-racism, diversity, equity, and inclusion. * Outstanding organization and analytical abilities. Ability to meet deadlines, prioritization of multiple tasks, management of projects and the ability to work independently without supervision. Preferred Qualifications: * Experience within a higher education institution and an understanding of and sensitivity to academic culture. * Project Management experience. * Experience supporting Human Resources functions and processes. Full details and application available at the link. Listing Type Jobs Categories Clerical/Administrative | Education | Government/Public Agency | Human Resources | Nonprofit | Office | Project Management Position Type Full Time Experience Level Mid Level Employer Type Direct Employer Salary Min 68000 Salary Max 76000 Salary Type /yr.

Department: University Advancement Appointment Type and Duration: Regular, Ongoing Salary: $58,000 - $65,000 per year Compensation Band: OS-OA06-Fiscal Year 2025-2026 FTE: 1.0 Application Review Begins open until filled Special Instructions to Applicants To be considered for this position, applicants must submit a complete application. Complete applications must include a cover letter and a resume that address how you meet the minimum and preferred qualifications. We are interested in finding the best candidate for the position. We encourage you to apply, even if you don't think you meet every one of our preferred qualifications--use your application to let us know what is meaningful to you about the role and what transferable skills or other qualities you would bring. Department Summary University Advancement (UA) supports the University of Oregon's (UO) mission of providing exceptional teaching, discovery, and service by strategically positioning the university to create awareness, build long-term relationships, and secure resources that increase understanding and further its aims. We are committed to fostering equity and inclusion in a welcoming, safe, and respectful environment that recognizes the value of all members of our community. Position Summary The Executive Assistant (EA) provides confidential and executive-level administrative support to the Associate Vice President for Staff and Administration for University Advancement. The Executive Assistant is an essential partner to the AVP, providing high-level executive support and acting as a liaison with other University Advancement leadership. The EA manages workflow through the AVP's office, setting priorities independently with minimal direction. The EA will proactively coordinate projects to facilitate smooth operations for the AVP's office. This position requires a high level of discretion, skill and professionalism in managing sensitive information. The incumbent will have access to confidential employee, donor and organizational data, as well as information that will be briefed to the Vice President. Maintaining strict confidentiality and exercising sound judgment in all communications and actions is essential to this role. The EA must be highly organized and detail-oriented, able to implement organizational practices, exercise independent judgment in responding to emerging and evolving issues, and have strong communication skills. This position regularly acts as a representative of UO Advancement. This position interfaces with internal and external constituents, and communicates with other campus administrative offices, university leadership and administrators, and other stakeholders. Minimum Requirements • Five years of experience providing executive-level administrative support within a large, complex organization. • Three years of professional work experience in a position supporting a high-level executive that required strong administrative, analytical, and problem-solving skills sufficient to identify needs, conduct research, and develop innovative proposals and solutions. Professional Competencies • Skilled in Microsoft Smartsheet, Word and Excel. • Strong time management and organizational skills, with the ability to manage details of multiple and complex projects. • Ability to work with workplace collaboration tools such as Microsoft Teams and OneDrive. • Ability to efficiently prepare reports, correspondence, meeting minutes, agendas and other written materials. • Excellent writing, editing, and verbal communication skills, including the ability to work effectively with leaders and high-level stakeholders; attention to detail. • Ability to manage diverse responsibilities and multiple tasks. • Ability to use knowledge, discretion, and judgment to appropriately respond to requests, provide information, and speak on behalf of the AVP. • Ability to be proactive and set priorities that facilitate workflows and promote effective follow-up for the team. • Ability to schedule complex, extensive appointments and manage a calendar for the executives. • Ability to handle confidential and discreet information. • Ability to interact, communicate and work effectively with individuals, recognizing and respecting the many and varied identities of each person. • Commitment to promoting and enhancing diversity, equity, and inclusion. • Ability to process expenses and prepare financial reports for the AVP. Preferred Qualifications • Experience with Microsoft Smartsheet highly preferred • Experience providing executive-level support at the University of Oregon or another higher education environment. FLSA Exempt: Yes All offers of employment are contingent upon successful completion of a background check. The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit our website. The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please email us or call ************. UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Equal Opportunity and Access. Contact information, related policies, and complaint procedures are listed here. In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online.

JobID: 210698090 JobSchedule: Full time JobShift: : Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Administrative Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager and group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals. Job responsibilities * Maintain complex and detailed calendars * Screen incoming calls and determine the level of priority, while using caution in dispensing information * Manage the coordination and logistics of both internal and external meetings * Arrange and coordinate complicated domestic and international travel * Organize all aspects of internal and external events, including catering and transportation * Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines * Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access * Produce high quality emails and messages to individuals at all levels of the organization * Maintain department documents, including current organizational charts and Executive Bio's * Handle regular activities without prompting, and advise in advance with issues or delays * Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills * At least five years of administrative experience * Advanced ability to organize * Discretion and good judgment in confidential situations, and proven experience interacting with senior management * Strong interpersonal, written, and oral communication skills * Strong proficiency in Microsoft Office * Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills * College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option

Site: North Shore Medical Center, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Job Summary Summary This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff. Does this position require Patient Care? No Essential Functions * Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. * Prepare, review, and edit reports, presentations, and other documents. * Handle incoming and outgoing correspondence, including emails, letters, and phone calls. * Organize and maintain office files, both electronic and physical. * Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items. * Arrange logistics for internal and external meetings, including room bookings and catering. * Serve as the primary point of contact between executives and internal/external stakeholders. * Draft and distribute memos, announcements, and other communications as directed. * Oversee office supplies inventory, ordering, and distribution. * Ensure office equipment is properly maintained and serviced. * Coordinate with IT for technical support and equipment needs. * Assist in the planning and execution of special projects and events. * Monitor project time lines and ensure deadlines are met. Qualifications Education High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred Can this role accept experience in lieu of a degree? No Licenses and Credentials Experience Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred Knowledge, Skills and Abilities - Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook). - Excellent verbal and written communication skills. - Strong organizational and multitasking abilities. - Ability to work independently with minimal supervision. - Strong attention to detail and problem-solving skills. - Familiarity with hospital administration processes and healthcare regulations. - Professional demeanor and ability to interact effectively with all levels of staff. Additional Job Details (if applicable) Physical RequirementsStanding Occasionally (3-33%) Walking Occasionally (3-33%) Sitting Constantly (67-100%) Lifting Occasionally (3-33%) 20lbs - 50lbs Carrying Occasionally (3-33%) 20lbs - 50lbs Pushing Rarely (Less than 2%) Pulling Rarely (Less than 2%) Climbing Rarely (Less than 2%) Balancing Occasionally (3-33%) Stooping Occasionally (3-33%) Kneeling Rarely (Less than 2%) Crouching Rarely (Less than 2%) Crawling Rarely (Less than 2%) Reaching Occasionally (3-33%) Gross Manipulation (Handling) Constantly (67-100%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision - Far Constantly (67-100%) Vision - Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%) Remote Type Onsite Work Location 81 Highland Avenue Scheduled Weekly Hours 36 Employee Type Regular Work Shift Day (United States of America) Pay Range $19.42 - $27.74/Hourly Grade 4 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: North Shore Medical Center, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Job Description The mission for this position is to provide both personal and business support to the President, COO and Director of Industrial Sales, Chief Sales & Marketing Office & Co-Owner. Personal duties may include but are not limited to running errands, ordering online, grocery pick up, attending to the family dog, and other needs as they arise. Business support may include but are not limited those items listed in “outcomes”. Outcomes Assist with confidential matters both in business endeavors and personal support as directed. Assist in the management of the schedules for the President, CMO and Director of Industrial Sales & Marketing. This includes travel arrangements internationally and throughout the US. Provide support with customers, vendors and business contacts for coordination of projects, meetings and documentation. Perform confidential business and personal administrative and light accounting functions utilizing Microsoft software and other applications as needed. Screen incoming calls, correspondence and responds independently when possible. Perform both personal and business special projects as assigned. Frequently handles calls from/contacts with confused and upset people, patience and tact is required. Maintain an extremely high level of confidentiality. Provide routine information to and solicit situation specific information company wide from employees, managers and external relationships and general inquiries. Perform other duties as assigned. Minimum Qualifications Associates or Bachelor's degree highly desired. Will accept any combination of education, experience and training that provides the required knowledge, skills and abilities. Strong level of competency with Word, Outlook, Excel, PowerPoint, and Quicken. Excellent proofreading, grammar skills, and project management. 5 to 10 years of experience as an executive/personal administrative assistant. Must have a valid Oregon driver's license and meet the insurability requirements of the company. The statements made in any and all of the position postings are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Stahlbush Island Farms, Inc is an equal opportunity employer, focused on the employment and advancement of all applicants and colleagues for employment and promotion without regard to race, color, ethnicity, religion, gender, pregnancy/childbirth, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, citizenship, veteran or military status, marital or domestic partner status, or any other category protected by federal, state and/or local laws. Stahlbush Island Farms is an equal opportunity employer, program auxiliary aids and services are available upon request to individuals with disabilities. Powered by JazzHR 7fE2RpmCoe

Full-time Description This role is for you if… You're the kind of person who finishes the loop, not just starts the task. You can juggle details without dropping the ball, keep things polished and professional, and you're energized by being the go-to person who makes an office run smoothly. Do you… Love turning messy, real-life details into clean lists, trackers, and follow-through? Stay calm when priorities shift and requests come in fast? Take pride in professional, polished output - especially printed materials, packets, and client-facing documents? If so, keep reading. Role Overview We're hiring an Executive Assistant & Office Coordinator to support RELA's leadership team and keep our Boise office operations running smoothly. This is an assistant/support role - you'll coordinate with department owners (HR/recruiting/compliance, accounting/finance, scheduling leaders) and help get work done, documented, and followed through. You are not the primary owner of HR, accounting, or scheduling - but you are expected to be a dependable Boise-based operator who helps keep things moving and closes loops. Executive & Leadership Support Manage calendars, meetings, agendas, and follow-ups. Draft professional emails and internal communications. Track action items and deadlines; drive tasks to completion. Support special projects, research, and miscellaneous “make this happen” requests. Boise Office Operations (The “Office Glue”) Be the Boise point of contact for walk-ins/visitors and interpreter support. Keep the office organized and running; supplies, facility needs, vendor coordination. Coordinate logistics for on-site meetings, interpreter training, and orientation. Handle mail/shipping and secure document handling. Maintain clean digital/physical filing and documentation standards. Translation Coordination Own translation projects end-to-end: intake, requirements gathering, quoting inputs, and delivery timelines. Assign work to the right translator/reviewer, track progress, and keep stakeholders updated. Review final deliverables for completeness and client-ready formatting/polish; coordinate revisions when needed. Deliver the final product to clients professionally and on time; maintain a clean translation log/status tracker. Ensure translation billing details are complete and hand off clean documentation for invoicing. Coordinate certified/notarized translation needs when applicable. Print Production & Polished Materials (This matters here) Print, laminate, trim, and distribute badges and OPI/VRI cards cleanly and consistently. Produce professional office/client-facing materials (signs, packets, handouts). Apply strong visual attention to detail: alignment, margins, spacing, borders, color, consistency. Update simple materials using templates (e.g., Canva, Word/PowerPoint layout, PDF tools). You can reliably produce clean, aligned, consistent badges/cards/packets (not crooked, not off-center, not sloppy) Finance/Billing Support (Non-Accounting) Receive and record client payments (checks). Prepare/coordinate deposits and deposit documentation (audit trail). Send confirmations/supporting docs to accounting for recordkeeping. Support invoice inputs and routing (details, PO numbers, job references, translation vs interpreting). Assist with collections support (tracking, documentation, follow-up). Chase clarifications on time/actuals mismatches and invoice exceptions. Compliance & Onboarding Support (Assist HR Team) In-person Boise support for interpreter onboarding and document collection/scanning. Track and follow up on compliance requirements and escalate at-risk deadlines. Keep interpreter files accurate, current, and clean (no duplicates/outdated docs). Support status changes and ensure updates “stick” across tools (as directed). Operations Follow-Up Engine Maintain action-item and open-loop trackers. Send clear status updates so leadership doesn't have to chase people. Coordinate across teams to ensure Boise-side steps are completed and documented. Light Phone Coverage / Scheduling Support (Backup Only) Triage overflow calls and route correctly while capturing key intake details. Perform simple scheduling support tasks only when delegated (confirm availability, send templates, update notes). What Success Looks Like (90-Day Win) Leadership feels a real reduction in mental load because follow-ups and tracking are handled. Boise office looks and feels organized, welcoming, and reliable. Printed materials (badges/cards/packets) look consistently professional. Tasks don't stall - work moves forward with clear documentation and closed loops. The Fine Print Position: Executive Assistant & Office Coordinator Status: Full-Time (35+ hours/week), Non-exempt (W-2). Work Location: In-office position at our Boise office. Compensation: $22-$25/hour depending on experience. Probation: 90-day introductory period with performance review. Schedule: 35-40 hours per week, Monday-Friday between 9:00 AM-5:30 PM & occasional needs on weekends & evenings. 30-minute paid lunch. How to Apply Send your resume and a brief cover letter. If you want to stand out, include a short note answering: 1. Why you're a great “follow-up engine.” 2. A time you built a simple tracker/process that made work easier. 3. Optional: attach a sample of your work (a flyer, one-pager, checklist, or any printed/visual piece you're proud of). About RELA RELA Language Professionals provides interpretation and document translation services in over 80 languages, facilitating communication in healthcare and other community, business and legal settings, by enabling language access for Limited English Proficient individuals in our communities while simultaneously helping our clients effectively reach, serve, communicate seamlessly and foster understanding with each other through our interpreters and translators. We support our language professionals by providing professional work opportunities for them to serve their local communities and foster a supportive network for language professionals to excel in their skills and careers with ongoing professional development. Requirements What You'll Need Experience & Skills 2+ years of administrative support, office coordination, or executive support. Strong written communication and professional judgment with confidential information. Excellent organization, follow-through, and “finish what you start” discipline. You can reliably produce clean, aligned, consistent badges/cards/packets (not crooked, not off-center, not sloppy) Must-Have Traits Calm under pressure, resourceful, and solution-oriented. Warm, professional, and confident with walk-ins and phone interactions. High ownership, low ego - accountable and reliable. Strong attention to detail, including visual/presentation polish. Nice-to-Have Canva/basic design/layout comfort. Notary Public (Idaho) or willingness to obtain within an agreed window. Experience in fast-paced, high-growth environments. Salary Description $22 - $25 / hr depending on experience/credentials

Full-time Description At Functional Medicine of Idaho (FMI), we are committed to helping people thrive by providing personalized, integrative healthcare that addresses the root causes of health concerns. Our mission is to empower individuals at every stage of life, guiding them toward optimal well-being. We focus on delivering comprehensive, patient-centered care rooted in the latest research and compassionate service. At FMI, we value collaboration, innovation, and empathy, and are dedicated to offering the best functional and integrative medicine in the communities we serve. Join our team and be part of transforming healthcare while making a meaningful impact. Benefits 401(k) Retirement Dental insurance Employee assistance program Health insurance Life insurance Vision insurance Paid time off Employee Discounts Role and Responsibilities As the Medical Assistant Pod Lead, you will be a key leader in coordinating daily operations, communication, and workflow within your assigned clinical pod. This role requires you to set an example by demonstrating strong leadership, excellent attendance, and adherence to FMI policies and procedures. Responsibilities may evolve as the department's needs grow, requiring flexibility and adaptability. Patient Care: Responsible for patient interactions, including taking vitals, collecting test samples, and maintaining accurate patient health records and history. Chart Preparation: Ensure patient charts are prepared accurately, assisting with opening and closing responsibilities as directed. Clinical Team Collaboration: Actively participate in daily morning clinical team huddles to ensure seamless communication and planning. Room Preparation: Clean and prepare examination rooms before patient appointments, ensuring a sterile and organized environment. Communication: Maintain daily communication with the patient care team and clinical staff to ensure smooth and efficient operations throughout the day. Patient Inquiries: Respond to patient inquiries in the patient portal (MBHQ), assist with faxing scripts and referrals on a case-by-case basis. Inventory Management: Assist the nurse and office manager in maintaining medical inventory, and place orders for new supplies and materials as needed. Flexibility: Be flexible to complete tasks and additional responsibilities as requested by your next-level supervisor. Pod Lead Supervisory Duties Provider Schedule Management: Review weekly provider schedules to ensure proper documentation of cancellations and no-shows, while ensuring schedules are full and adjusted for staffing gaps. Team Communication and Leadership: Lead daily huddles or other team updates, hold bi-weekly 1:1 meeting with team members and the Clinical Manager, and send weekly update emails to providers and pod members on key updates. Attendance and Shift Management: Oversee attendance tracking, manage shift coverage for call-offs and absences, and coordinate voluntary time off (VTO) to maintain smooth operations. Payroll and Overtime Oversight: Approve timecards for payroll, monitor overtime, and ensure proper justification is communicated for any overtime usage. Potential future responsibility for approving PTO requests. Inventory and Supplies: Manage medical supplies for the pod, ensuring timely ordering, proper stock rotation, and removal of expired items. Performance and Development: Lead by example in attendance, attitude, and job performance. Participate in onboarding and training new team members, and handle performance issues in collaboration with HR and the Clinical Manager. Pod Leads Collaboration: Attend scheduled Pod Lead meetings, collaborate with other Leads to maintain consistent pod operations, and provide coverage for other Pod Leads as needed. Additional Duties: Perform additional tasks and responsibilities as directed by the Clinical Manager, including supporting specialty practice duties as needed. Qualification and/or Work Experience Requirements High school diploma or GED required. Completion of an accredited medical assistance certification program is preferred. 1-2 years Medical Assistant experience Preferred Skills Strong leadership, organizational, and communication skills. Ability to manage multiple tasks and team dynamics effectively. Proficiency in clinical procedures and patient care. Ability to maintain confidentiality and foster a positive team environment. Attention to detail and problem-solving abilities. Software familiarity (MBHQ, Lab partners, Epic, Rupa, Vibrant Wellness, Galleri, Paylocity, Imaging) Ability to maintain confidentiality at all times (HIPAA compliant). Equal Opportunity Employer Functional Medicine of Idaho is an equal opportunity employer and does not discriminate against otherwise qualified applicants on the basis of race, color, creed, religion, age, sex, marital status, national origin, ancestry, disability, handicap or veteran status. Requirements FMIHIGHP

Job DescriptionDescription: Ascentec Engineering is seeking a highly motivated Administrative Intern to join us at our Tualatin, Oregon facility. We are seeking someone who is currently enrolled in college or is a recent college graduate, eager to gain real-world experience in office administration, events, and executive support. This internship offers hands-on experience in a fast-paced environment while contributing meaningfully to our front office, leadership team, and company-wide operations. This part-time position (Monday through Friday, 10 a.m. to 2 p.m.) is on-site (not remote/not hybrid) at our Tualatin, Oregon headquarters and is not eligible for Visa sponsorship or transfer of Visa sponsorship. Requirements: Core Responsibilities : Support a wide range of administrative, HR, and operational activities that contribute to efficient office management and employee engagement. Company Event Support: Assist with planning and coordinating company events, including parties, sales meetings, and strategic retreats. Support event logistics and day-of execution to help create memorable, engaging experiences. Visitor & Front Desk Engagement: Greet and assist visitors, job candidates, and vendors, ensuring a warm and professional first impression. Manage incoming calls and mail with courtesy and efficiency. Employee Recognition Program: Track, organize, and distribute recognition program items. Maintain inventory and logs to ensure everything stays up to date. Office & Administrative Support: Maintain office supply inventory and ensure common areas stay organized. Assist the President and leadership team with administrative tasks and small projects. Travel Coordination: Support travel arrangements for employees and candidates. Communications Support: Help prepare and send company mailings such as holiday cards, thank-you notes, and employee anniversary recognitions. Scheduling Assistance: Assist with scheduling meetings and interviews, ensuring smooth coordination across calendars and conference rooms. New Hire & HR Support: Prepare training materials and orientation packets for new employees. Support HR and executive leadership with special short-term projects and occasional errands. General Expectations: Demonstrates Ascentec core values: Customer Focus, Employee Growth, Trust and Integrity, Operational Excellence, and Acts Like an Owner. Maintains regular, predictable attendance. Performs other duties as assigned. Minimum Requirements: Education/Certifications: Currently enrolled in, or a recent graduate of, an associate or bachelor's degree program. Skills and Competencies: Friendly, professional, and comfortable interacting with visitors and employees. Organized and detail-oriented with strong follow-through. Willing to learn and take initiative. Able to manage multiple tasks and maintain confidentiality. Excellent customer service and written and verbal communication skills. Ability to work independently and as part of a team. Valid driver's license and access to reliable transportation. Proficient in Microsoft Office. Working Environment & Physical/Mental Demands: Office environment with regular interaction across departments. This role is primarily office-based working on a computer and interacting with employees, with occasional responsibilities that include running errands externally and supporting company events. May occasionally walk through production areas. Prolonged sitting and computer use. Ability to navigate stairs and move through office and production areas. Must be able to lift up to 25 pounds. Fast-paced environment with frequent interruptions. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be provided to enable employees with disabilities to perform the essential functions of the job, absent undue hardship. The employer retains the right to change or assign other duties to this position. Compensation: $18 to $20 per hour DOE Applicant must be able to pass a drug screen and criminal background check prior to employment. ITAR REQUIREMENTS: To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Ascentec Engineering is an Equal Opportunity Employer; employment with Ascentec Engineering is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Requirements Core Responsibilities : Support a wide range of administrative, HR, and operational activities that contribute to efficient office management and employee engagement. Company Event Support: Assist with planning and coordinating company events, including parties, sales meetings, and strategic retreats. Support event logistics and day-of execution to help create memorable, engaging experiences. Visitor & Front Desk Engagement: Greet and assist visitors, job candidates, and vendors, ensuring a warm and professional first impression. Manage incoming calls and mail with courtesy and efficiency. Employee Recognition Program: Track, organize, and distribute recognition program items. Maintain inventory and logs to ensure everything stays up to date. Office & Administrative Support: Maintain office supply inventory and ensure common areas stay organized. Assist the President and leadership team with administrative tasks and small projects. Travel Coordination: Support travel arrangements for employees and candidates. Communications Support: Help prepare and send company mailings such as holiday cards, thank-you notes, and employee anniversary recognitions. Scheduling Assistance: Assist with scheduling meetings and interviews, ensuring smooth coordination across calendars and conference rooms. New Hire & HR Support: Prepare training materials and orientation packets for new employees. Support HR and executive leadership with special short-term projects and occasional errands. General Expectations: Demonstrates Ascentec core values: Customer Focus, Employee Growth, Trust and Integrity, Operational Excellence, and Acts Like an Owner. Maintains regular, predictable attendance. Performs other duties as assigned. Minimum Requirements: Education/Certifications: Currently enrolled in, or a recent graduate of, an associate or bachelor's degree program. Skills and Competencies: Friendly, professional, and comfortable interacting with visitors and employees. Organized and detail-oriented with strong follow-through. Willing to learn and take initiative. Able to manage multiple tasks and maintain confidentiality. Excellent customer service and written and verbal communication skills. Ability to work independently and as part of a team. Valid driver's license and access to reliable transportation. Proficient in Microsoft Office. Working Environment & Physical/Mental Demands: Office environment with regular interaction across departments. This role is primarily office-based working on a computer and interacting with employees, with occasional responsibilities that include running errands externally and supporting company events. May occasionally walk through production areas. Prolonged sitting and computer use. Ability to navigate stairs and move through office and production areas. Must be able to lift up to 25 pounds. Fast-paced environment with frequent interruptions. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be provided to enable employees with disabilities to perform the essential functions of the job, absent undue hardship. The employer retains the right to change or assign other duties to this position. Compensation: $18 to $20 per hour DOE Applicant must be able to pass a drug screen and criminal background check prior to employment. ITAR REQUIREMENTS: To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Ascentec Engineering is an Equal Opportunity Employer; employment with Ascentec Engineering is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status. Salary Description $18 to $20 per hour DOE

Girl Scouts of Oregon and Southwest Washington is looking for admin staff for our summer overnight camps who love the camp experience and are passionate about the Girl Scouts mission. In this role, you'll help lead our camp staff and programs to teach girls new skills, keep them safe as they explore camp experiences, and ensure they have a session full of wonderful memories and camp magic. As camp admin staff, you'll live and work in rustic resident camp settings from June 13 through August 23. Shower and toilet facilities are separate from cabins and could include non-flush toilets and dormitory-style showers. Most of your time will be spent in the great outdoors doing fun activities with girls, such as hiking, archery, swimming, canoeing, arts and crafts - depending on your skills and interests. Camp staff are paid a daily rate based on the position, applicable certifications, and previous experience in that role, plus a $400 retention bonus for completing the season. Assistant Camp Director: $113.33 to $130.00 per day ($680.00 to $780.00 per week) The Assistant Camp Director works closely with the Camp Director to facilitate daily camp operations and head the staff team. Specific responsibilities will vary based on the needs of the camp and Camp Director, but often include: Supervision of the administrative staff team alongside the Camp Director Alongside the Camp Director, ensuring that camp operations are in compliance with standards set by Girl Scouts, the American Camp Association, the local health department etc. Developing and approving schedules for each week in collaboration with the administrative team, which includes approval for staff breaks and time off Reviewing camper rosters and health forms week-to-week, identifying and planning for camper needs Assisting the Camp Director in daily communication with contracted kitchen staff Purchasing supplies as necessary, within budget. Checking incoming supplies against orders and invoices. Maintaining files and documents and reports, as required. Covering in units or leading program areas as needed. Being responsible for running camp in the absence of the camp director. Program Coordinator: $97.50 to $114.16 per day ($585.00 to $685.00 per week) Supervise, support, and evaluate assigned unit staff and program specialists. Assist with camp, including living in the unit, housekeeping, and programs. Cover in units or lead program areas as needed. Ensure high quality program activities are planned with campers and delivered responsibly. Ensure all units and program areas run smoothly and safely, per Girl Scout and American Camp Association policies and procedures. Keep the team and camp director informed of site, unit, and/or program area issues. Serve as a resource for program skills and camp knowledge, including leading activities. Work with other senior staff in coordinating all site programs. Purchase supplies as necessary, within budget. Check incoming supplies against orders and invoices. Troop Camp Coordinator: $97.50 to $114.16 per day ($585.00 to $685.00 per week) Provide excellent customer service as you support the troops who will be onsite during the beginning of each session. Ensure that they are oriented to camp, know their schedule and where to report and when, checking in on them often. Lead activities and program areas for the troop campers as needed. Keep the team and camp director informed of unit and/or program area issues for Troop Camp. When there are no Troop Campers on camp, the Troop Camp Coordinator is expected to assist in various ways around camp, which may include: Taking photos around camp each week, collect and compile pictures taken by staff and upload them to the camp SmugMug on a weekly basis. Maintaining the camp trading post. Supervising, supporting, and evaluating assigned unit staff and program specialists. Covering in units or leading program areas as needed. Purchase supplies as necessary, within budget. Check incoming supplies against orders and invoices. Health Coordinator: $113.33 to $130.00 per day ($680.00 to $780.00 per week) Minimum Qualification: an advanced first-aid certification past general First Aid and CPR. (examples include: Wilderness First Aid, Wilderness First Responder, RN, LPN, EMT etc.) Responsible for day-to-day health needs of campers and occasional staff, including administering medication and evaluating and treating minor injuries or illnesses. Working alongside the Camp Director to determine whether a camper needs external care, as needed. Reviewing the rosters and health forms each week, identifying any outstanding camper medical and dietary needs and making calls to caregivers to make care plans. Communicating care plans to appropriate staff members as needed. Inventorying and stocking the health station of camp, ensuring that the camp is well stocked with basic first aid supplies and over the counter medications. Keeping the health station cleaned and maintained, including doing laundry as needed Maintaining accurate and up to date health and medication logs, alongside all required paperwork pertaining to health and safety, per ACA and Girl Scout standards. Communicating medical incidents from the week to caregivers during check-out Purchase supplies as necessary, within budget. Check incoming supplies against orders and invoices. Keep camp director and assistant camp director informed of health and safety issues. Cover in units or lead program areas as needed. Requirements/Qualifications for all positions: At least 21 years of age. (preferred) At least one year in an organized camp setting or other equivalent work with children. Experience working with children, young adults, and adults. Interest, knowledge, skills, and passion in a variety of camp programs. Child and Adult First Aid/CPR and AED certification or higher. Food handlers Permit required by specific county and state. Aquatic or challenge certifications as necessary. Valid driver's license in good standing and acceptable driving record. (preferred) Ability to lift and carry up to 35 pounds. Walking and standing up to 80% of the time on flat or uneven terrain, indoors and outdoors. Stooping, squatting, and bending. Reaching overhead and below shoulder level. Transferable Skills: Working at camp is a great opportunity to develop valuable professional skills, including: Leadership experience Program management Teamwork & Collaboration Working with diverse groups Curriculum delivery and development Critical Thinking Problem-solving Effective communication Locations: We are hiring for multiple roles at our two beautiful Camp properties. Camp Arrowhead, Stevenson, WA: Located at the base of Dog Mountain and Wind Mountain in the Columbia River Gorge, Camp Arrowhead has 260 acres of forest, meadows, trails, a pool, and a lake with varied terrain and dramatic views. Camp Arrowhead activities include hiking, canoeing, climbing wall, archery, a swimming pool, and various off-camp activities and trips. Camp Cleawox, Florence, OR: Located on a wooded peninsula in the Oregon Dunes National Recreation Area by the Oregon coast, Camp Cleawox is surrounded by Lake Cleawox and the Honeyman Memorial State Park sand dunes. This 47-acre site is situated on a freshwater lake near the beach. It features activities such as sandboarding, kayaking, archery, low ropes course, canoeing, and swimming in the lake and various off-camp activities and trips. About Girl Scouts of Oregon and Southwest Washington: At Girl Scouts of Oregon and Southwest Washington, it's our mission to build Girl Scouts of courage, confidence, and character who make the world a better place. Staff supports a network of dedicated volunteers who bring Girl Scouts programming to youths in their community. Since 1912, Girl Scouts has supported children and young adults to achieve their full potential-and today, Girl Scouts stands as the preeminent leadership development organization for young women. With Girl Scouts of Oregon and Southwest Washington, you can make a difference in the lives of Girl Scouts, adult volunteers, and the world. Diversity, Equity, and Inclusion: We encourage, value, and honor diversity and support a culture of equity and inclusion. We are committed to fostering diversity at every level of the organization. We are an equal opportunity employer. We recognize that a commitment to these values is a living commitment that requires attention, reflection, and continual action. All employees must support these efforts and participate in training, projects, and initiatives to forward this work. Click here to read our complete Equity Statement. How to Apply: Submit your application via our Careers site. Select the locations and positions you are interested in during the application process. You can apply for more than one opportunity, and we will work with you to find the best fit!