Senior administrative assistant jobs in Carrollton, TX - 567 jobs

**Your Work Shapes the World at Caterpillar Inc.** When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it. **Caterpillar's Electrification + Energy Solutions Division** is focused on delivering advanced electrified power train, zero-emissions products and technologies, and the solutions and services associated with these technologies. We are looking for top talent to build and scale the next generation of technologies, products and services to help our customers build a better, more sustainable, world. We need self-motivated, intelligent, and team-oriented individuals to make our plans a reality. Individuals with high emotional intelligence, humility and openness to discovery will thrive in the teams we are building. We are seeking an **Executive Assistant to the Senior Vice President** who will play a critical role in ensuring smooth global operations and supporting executive leadership. This position requires a proactive, detail-oriented professional with strong emotional intelligence, adaptability, and a collaborative mindset. **What You Will Do:** + Assisting the Senior Vice President and other executive leaders by managing day-to-day global operational and administrative needs concerning tasks, responsibilities, prioritizations, and delegations. + Facilitating domestic and international travel arrangements; assisting in payments, expense processing, and charge card reconciliation. + Overseeing and managing office procedures, involving organizational documents, records, reports, data entry, etc. + Supporting global communications by maintaining a master calendar including all holidays, special events, organization meetings, and gatherings involving office employees. + Maintain strict confidentiality of all highly sensitive, personal, and financial information. + Streamline administrative processes, optimize executive productivity, and ensure smooth operations through planning and proactive problem-solving. **What You Have:** + **Accuracy & Attention to Detail:** Proven ability to process large volumes of information with precision; skilled in quality assurance and cross-checking methods. + **Collaboration:** Experienced in fostering teamwork and aligning diverse groups toward shared goals. + **Effective Communication:** Strong written and verbal communication; delivers constructive feedback and adapts messaging for clarity. + **Flexibility & Adaptability:** Comfortable with change; quickly adjusts to shifting priorities and new processes. + **Managing Multiple Priorities:** Skilled at balancing concurrent projects and re-prioritizing as needed to meet deadlines. + **Problem Solving:** Adept at identifying issues, analyzing alternatives, and implementing effective solutions. + **Calendaring:** Advanced proficiency in scheduling tools; manages complex calendars and multi-level tasks. + **Office Administration:** Experienced in coordinating meetings, travel, and office logistics efficiently. **Top Candidates Will Also Have:** + Bachelor's degree or equivalent + Proven experience supporting senior executives in a global organization. + Strong organizational and prioritization skills with the ability to manage multiple tasks simultaneously. + Exceptional communication skills and ability to maintain confidentiality. + Proficiency in travel coordination and expense management systems (e.g., Concur). + Proficient with Microsoft Office 365 and comfort with enterprise systems (Workday, Viva Engage). + High emotional intelligence and adaptability in fast-paced environments. + Demonstrated ability to streamline processes and improve operational efficiency. **Additional Info** : + The primary location for this position is **Irving, TX** + This role requires up to **5 days/week onsite** + International and Domestic travel: None + Relocation is not available + Sponsorship is **not** available **What You Will Get:** + Our goal at Caterpillar is for you to have a rewarding career. Our teams are critical to the success of our customers who build a better world. + Here you earn more than just a salary because we value your performance. We offer a total rewards package that provides benefits on day one (medical, dental, vision, RX, and 401K) along with the potential of an annual bonus. Additional benefits include paid vacation days and paid holidays. + All qualified individuals - Including minorities, females, veterans and individuals with disabilities - are encouraged to apply. **About Caterpillar -** Caterpillar Inc. is the world's leading manufacturer of construction and mining equipment, off-highway diesel and natural gas engines, industrial gas turbines and diesel-electric locomotives. For nearly 100 years, we've been helping customers build a better, more sustainable world and are committed and contributing to a reduced-carbon future. Our innovative products and services, backed by our global dealer network, provide exceptional value that helps customers succeed. **Final details:** Please frequently check the email associated with your application, including the junk/spam folder, as this is the primary correspondence method. If you wish to know the status of your application - please use the candidate log-in on our career website as it will reflect any updates to your status. \#LI **Summary Pay Range:** $71,040.00 - $106,440.00 Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar. **Benefits:** Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits. + Medical, dental, and vision benefits* + Paid time off plan (Vacation, Holidays, Volunteer, etc.)* + 401(k) savings plans* + Health Savings Account (HSA)* + Flexible Spending Accounts (FSAs)* + Health Lifestyle Programs* + Employee Assistance Program* + Voluntary Benefits and Employee Discounts* + Career Development* + Incentive bonus* + Disability benefits + Life Insurance + Parental leave + Adoption benefits + Tuition Reimbursement * These benefits also apply to part-time employees **Posting Dates:** January 6, 2026 - January 19, 2026 Any offer of employment is conditioned upon the successful completion of a drug screen. Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply. Not ready to apply? Join our Talent Community (*********************************************** .

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. Executive Assistant DEPARTMENT: Executive Office REPORTS TO: President, Hospitality FLSA STATUS: Salaried, Exempt LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component - feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking - of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us! THE ROLE We are seeking a highly organized, proactive, and personable Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate is a self-starter with strong executive presence, excellent communication skills, and the ability to thrive in a fast-paced corporate environment. This role requires strong judgment, discretion, and the ability to anticipate needs while managing competing priorities. Essential Duties and Responsibilities • Manage complex calendars, scheduling, and shifting priorities to ensure smooth daily operations. • Coordinate all travel arrangements (primarily domestic); anticipate logistics and proactively resolve conflicts. • Prepare and process expense reports and reconcile receipts in a timely manner. • Organize and support meetings, including logistics, agendas, materials, and follow-up action items. • Serve as a key liaison between the executive team, internal departments, clients, team owners, and external partners. • Support coordination and communication across the broader team, partnering with other EAs where needed. • Assist with department initiatives, offsites, major events, and occasional support at high-profile engagements (e.g., Super Bowl). • Maintain confidentiality and handle sensitive information with professionalism. • Support special projects and provide operational oversight as assigned. Qualifications To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience • High school diploma required; Bachelor's degree preferred. • 3+ years of Executive Assistant or senior administrative support experience in a corporate, fast-paced environment. Skills and Abilities • Exceptional written and verbal communication skills and strong executive presence. • Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word). • Excellent organizational and time-management skills with the ability to manage multiple priorities. • Strong interpersonal skills and a friendly, professional demeanor; able to build trust and strong relationships across all levels. • Proven ability to maintain confidentiality and exercise sound judgment. COMPENSATION Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan. WORKING CONDITIONS Location: Corporate offices in Frisco, TX or Conshohocken, PA. In-office presence required to effectively support executives and collaborate with the team. Travel: Minimal travel required (less than 5%), primarily for occasional team offsites or major company events. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Established RIA seeks dedicated support professional to assist the owner and other investment advisors in various aspects of office administration, financial record-keeping, scheduling, correspondence, and maintaining client relationships. Responsibilities: Coordinate communication and provide administrative support for team members Manage incoming and outgoing mail, including scanning and documentation Supervise additional administrative staff as needed and liaise with senior management Act as the primary point of contact for office visitors and telephone inquiries Handle client requests, monitor account activity, coordinate meetings, and assist with onboarding new clients Maintain vendor relationships and assist with vendor due diligence Implement and improve processes to enhance client relationships and office efficiency Provide compliance support and report any client issues or complaints promptly Organize and maintain electronic and hard copy files Reconcile investment transactions and client accounts using CRM software Meet filing requirements for client, state, and federal reporting Develop and maintain organizational systems for the office Manage monthly ledger entries, billing, and collections Support personnel processes including onboarding and training new employees Assist with correspondence drafting and review Maintain contact with clients, colleagues, and key relationships Oversee personal schedules and calendars Ensure the functionality and appearance of the office space, including ordering supplies and maintaining equipment Conduct local errands as required Handle daily responsibilities while managing periodic ad-hoc projects Requirements: Bachelor's degree in business or related field, with knowledge of accounting and bookkeeping principles 10 years of experience in the financial services industry, preferably at an RIA Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Teams), QuickBooks, and Quicken Must possess a high degree of professionalism in appearance and conduct Organized; self-supervised; proactive; resourceful; efficient; detail oriented; tech savvy and able to work with computers and office equipment; strong grammar and written as well as oral communication skills; critical thinker; multi-tasker; collaborative team player; able to maintain client confidentiality

This is not a traditional Executive Assistant role. This role is for someone who thrives in high-velocity environments, has sales support/operations support experience, and wants to act as the operational right-hand to a fast-moving CEO who is also Head of Sales. You will run point on the CEO's calendar, travel, and communications, but your real value is owning sales execution details, HubSpot data integrity, deal flow coordination, and revenue support across the full sales cycle. If you are energized by pace, accountability, and high standards, this role will stretch and reward you. If you prefer predictable days, narrow scope, or repeated instruction, this role will not be a fit. ABOUT THE ROLE You will serve as the CEO's execution partner, not just administrative support. The CEO moves fast, travels frequently, and manages multiple active deals at once. Your job is to anticipate what he needs before he asks, keep sales data clean and current, and remove friction from his day so deals move forward without delays or errors. This role also includes office management responsibilities, but sales and CEO support always take priority. This position is in-office Monday through Friday, 8:30 AM to 5:00 PM, with flexibility required outside standard hours based on travel, deals, and executive needs. WHAT YOU WILL OWN CEO Support and Execution Own and manage the CEO's calendar, travel, meetings, and daily priorities. Anticipate needs throughout the day, including logistics, preparation, follow-ups, and time protection. Draft, edit, and/or prepare executive-level documents, presentations, board materials, and internal communications. Handle highly sensitive and confidential information with discretion and sound judgment. Sales Operations and Revenue Support Own day-to-day sales operations for the CEO. Maintain HubSpot accuracy, including deal stages, notes, tasks, follow-ups, and reporting. Track active deals through the full sales cycle and surface risks, gaps, or stalled motion. Build and update pricing worksheets, ROI models, proposals, and basic financial calculations quickly and accurately. Support sales meetings, follow-ups, prospect coordination, and sales reporting. Act as the operational extension of the CEO in all revenue-related work. Office and Team Support Manage office operations, supplies, and workspace organization. Support onboarding logistics for new hires. Coordinate monthly board calls and quarterly in-person board meetings. Support company events, sales events, and travel as needed. WHO THIS ROLE IS FOR This role is for someone who: Is achievement-driven and takes pride in being indispensable. Thrives in fast-paced, high-expectation environments. Anticipates needs without waiting for instruction. Understands sales motion, deal flow, and CRM discipline. Learns quickly, corrects mistakes promptly, and avoids repeating them. Is comfortable owning outcomes, not just tasks. REQUIRED EXPERIENCE AND SKILLS 4+ years supporting a CEO, founder, or senior executive in a fast-paced environment. Direct experience supporting sales operations or a revenue leader. Hands-on HubSpot (or similar) experience managing deals, pipelines, tasks, and reporting. Advanced proficiency in Google Workspace and spreadsheet creation. Strong written and verbal communication skills. Ability to perform basic financial and pricing calculations accurately and quickly. High attention to detail with low tolerance for errors. Comfort working in an office full-time with flexibility for travel and extended hours as needed. WHY THIS ROLE MATTERS Your work directly impacts revenue, execution speed, and leadership effectiveness. You will sit at the center of decision-making, deal flow, and executive operations in a company focused on protecting employers and creating safer workplaces. This role offers exposure, responsibility, and growth for someone who wants to operate at a high level alongside an ambitious CEO and executive team. Responsibilities - Serve as a right hand to our CEO and assist the remaining executive team (as applicable), managing complex calendars, coordinating travel arrangements, and streamlining their day-to-day tasks. Prepare, edit, and format key documents, including client presentations, management reports, and internal communications. Support sales activities for the CEO and sales team, including CRM updates, creating sales materials, tracking sales team performance, and assisting with client and prospect interactions. Organize and schedule meetings, team events, and activities, ensuring smooth execution. Maintain office standards as the office manager, managing supplies and overseeing the physical workspace to promote a productive environment. Prepare and set up for monthly board financial calls and in-person quarterly board meetings, ensuring seamless execution and professionalism. Handle sensitive and confidential information with utmost discretion and professionalism. Assist with onboarding processes for new hires, ensuring a seamless experience for new team members. Take initiative on special projects and continuously identify opportunities to improve processes. Assist in sales coordination, including CRM management, tracking sales goals, generating leads, and supporting sales representatives. Perform other miscellaneous duties as assigned. Travel, as needed, for purposes of Sales events or annual events for the Sales team, which the CEO leads. What We Are Looking For - Experienced: At least 4+ years of experience as an Executive Assistant working with C-suite executives in a fast-paced, high-stakes environment. Sales support experience is a plus. Proactive: You anticipate needs, act quickly, and stay two steps ahead of the executives you support. Detail-Oriented: Nothing gets past you. You double-check every detail, ensuring everything is polished and precise. Tech-Savvy: You are highly proficient in Mac operating systems, Google Workspace (Docs, Sheets, Slides), and CRM systems (HubSpot experience preferred). An Excellent Communicator: Your verbal and written communication skills are exceptional, and you can represent the company professionally at all times. Adaptable: You thrive on juggling multiple tasks and priorities without missing a beat. Mission-Driven: You believe in the importance of creating safer workplaces and are passionate about making an impact. Available: You're committed to being in the office during regular working hours (8:30 AM to 5:00 PM) and are flexible to work outside these hours as needed. Required Skills - Organizational Skills: Exceptional organizational skills and meticulous attention to detail, ensuring accuracy in all financial tasks. Communication Skills: Strong verbal and written communication skills, including the ability to professionally handle client calls and inquiries. Problem-Solving and Initiative: A proactive problem-solver with the ability to prioritize tasks, meet deadlines, and navigate challenges effectively. Customer Service Mindset: A collaborative approach with a focus on providing exceptional customer service and resolving issues promptly. Technical Proficiency: Familiarity with Google Workspace (Docs, Sheets, etc.) and other cloud-based tools. Pay range and compensation package - The salary range for people entering this role is $70,000 - $90,000, commensurate with relevant experience and qualifications and in alignment with internal equity. This role is also eligible for a discretionary bonus based on individual and organizational performance and goal attainment. We believe in providing a well-rounded package that supports both your personal and professional life. Our total rewards package includes a flexible benefits plan and career development programs designed to help you thrive in a diverse and supportive workplace. Here's what we offer: Medical, Vision and Dental Insurance Paid Time-Off Program + Sick Days + 13 Company Paid Holidays 401(k) Retirement Plan Basic Life and Supplemental Life Insurance Health Spending Account (+ Employer Contributions) Long-Term Disability Company Parking Professional Development and Learning Opportunities On-the-job Training and Skills Development Equal Opportunity Statement - This is a full-time, in-office position. This position is an "at-will" position. All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations. Industry - Human Resources/Risk Management/Technology Solutions Location - Dallas, TX Travel - Some, if any

Title: Executive Administrative Assistant (Korean Bilingual) Client: Global leader in Technology/ Electronics Duration: 12 months contract with HIGH chance for extension or become permanent. Pay: $28-32/hr W2 + Benefits and PTO Top Skills Proficiency in speaking, translating, reading, and writing in Korean required Executive support experience is required Executive schedule management Travel & expense management Overview: Provide administrative, clerical support and personal assistance. Maintain the Executive's itinerary and schedule, and provide communications screening and services. Handle highly confidential and sensitive materials and issues. Function as the travel coordinator. Plan, arrange, schedule, and coordinate domestic and international executive leadership, company and community meetings, travel, accommodations, appointments, meeting materials, and facilities. Maintain inventory of assigned property and equipment. Prepare personnel transaction documents, ensure access to company benefit and communications materials, and function as source to the executive for administrative information, forms, policies, procedures, and records. Process expense reports in a timely manner and ensure accuracy of expense allocations and budgeting. Qualifications Proficiency in speaking, reading, and writing in Korean required 3-5 years of experience supporting executives and/or leadership Bachelor's degree is strongly preferred, but not required. Experience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs and tables, PowerPoint Ability to communicate both verbal and written for internal and external personnel at all levels. Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents. Handle highly confidential and sensitive materials and issues Excellent written and oral communication.

A nonprofit organization is seeking an Executive Assistant to support with daily organizational operations. The ideal candidate is detail-oriented, adaptable, and highly professional. Working cross-functionally, the new hire will support efficient operations by managing scheduling, communications, and administrative workflows while maintaining accuracy, discretion, and consistent follow-through. Salary + Additional Benefits: $100,000-$110,000 Excellent health, dental & vision insurance with company coverage options of 100% 25 Days PTO 401(k) with match Hybrid - Must be able to work in Dallas, TX 2-3 days per week Charitable Gift Matching Program Location: Dallas, TX (Hybrid) Type of Position: Direct Hire Responsibilities: Provide calendar management and scheduling support for internal and external meetings. Support with booking travel, which includes but is not limited to flights, ground transportation, and hotels. Support with registration and logistics for conferences and events. Act as a point of contact among senior leadership, team members, clients, and other external partners. Prep Executive Director for meetings with research, dossiers and in-the-news information about attendees, organizations, and need-to-know context from CRM. Participate in meetings and coordinate and execute follow up to ensure that each meeting is productive and professional. Manage all contacts for Executive Director and develop workflows in CRM. Innovate and take initiative on relationship building, stewardship, and thoughtful outreach to partners, MPs, donors, and friends of the nonprofit organization (correspondence, gifts, timely calls). Provide ad hoc executive support, including creating DocuSigns, editing documents with notes or feedback, adding contacts from networking or vendor engagement to the CRM, staying in touch about calendar changes or updates, printing materials, and organizing files. Identify opportunities for process improvements and implement solutions to enhance team efficiency. Plan and execute virtual and in-person team events to ensure the Executive Director stays engaged in a personal way across the organization. Support with visiting team members in their home states during travel and organizing for team members to attend events and conferences with the Executive Director. Ensure the Executive Director has branded collateral to represent the organization at events. Help the team feel informed, appreciated and connected by managing internal communications, organizing birthday wishes from the leader, finding ways to support during good times and hard times, and promoting team engagement. Requirements: 5+ years of Executive Assistant experience required Bachelor's degree preferred but not required Detail-oriented with a proactive mindset, consistently driving process optimization, system adoption, and fostering operational excellence through rigorous attention Exceptional organizational and time-management skills with the ability to prioritize tasks and meet deadlines Strong written and verbal communication skills, including professional email and document drafting High level of discretion and confidentiality in handling sensitive information Demonstrated ability to work both independently and collaboratively in a fast-paced environment while navigating shifting priorities Proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint) Familiarity with virtual collaboration and project management tools like Google Workspace, Slack, CRM Systems, and Asana preferred Interest in nonprofit, philanthropic, or mission-driven organizations

Title: Executive Assistant Job Level: Individual Contributor Employment Status: Exempt Primary Location: Dallas At Applied Digital, we are the epicenter of AI innovation, crafting cutting-edge data center solutions tailored for the demands of high-performance computing. Designed from the ground up to support AI and machine learning workloads, our infrastructure is the backbone of tomorrow's technological advancements, including AI-driven video and generative platforms. We are: Forward-Thinkers: With a keen eye on current market trends and future innovations, we adapt swiftly and lead technological evolution. Resilient: We navigate complex challenges and emerge stronger, delivering robust and reliable solutions for industry pioneers. Innovative Designers: Leveraging the latest technologies, we create visionary solutions that redefine industry standards. At Applied Digital, we are committed to solving intricate problems, advancing business initiatives, maximizing operational efficiency, and reducing our carbon footprint. We are a team of resilient, forward-thinking innovators driving the AI revolution. Position Summary: Applied Digital is seeking an Executive Assistant to join our growing and dynamic organization. This role will support our Chief of Staff and a small team of executives, provide high-level administrative support, and contribute to smooth office operations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with discretion and professionalism. The ideal candidate will be proactive, resourceful, and able to adapt to the evolving needs of our executives and organization. Key Responsibilities Coordinate and schedule complex travel arrangements for the Chief of Staff, other executives and board members as needed. Assist in planning, developing, and executive company events (e.g. Leadership retreats, conferences, etc.) Review and approve expense reimbursement requests through tools such as Navan. Assist in building, maintaining, and tracking monthly expenses regarding office purchases and supplies. Assist with coordinating office access (e.g. key fobs, parking permits) for personnel such as new hires, departing employees, etc. Manage office invoices, ensuring timely payments and record-keeping. Distribute pertinent office communications to staff such as building notices, company events, and other relevant updates Oversee corporate logistics accounts such as Uber Business Collaborate with cross-functional teams to ensure company objectives and goals are achieved Basic Qualifications Associate's or bachelor's degree in Communications, Business Administration, or a related field. 2+ years of experience as an executive assistant or administrative assistant. Experience using Microsoft Suite (e.g. Word, Excel, Teams, etc.). Excellent verbal and written communication skills. Able to adapt swiftly and effectively to changing workloads and day-to-day tasks. Preferred Qualifications Prior experience handling office management functions. Please note that Applied Digital is currently unable to sponsor new applicants for employment authorization or provide immigration-related support for this position. This includes, but is not limited to, visa categories such as H-1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1, O-1, and any Employment Authorization Documents (EADs) or other work authorizations that require employer sponsorship. Essential Skills: Communication: Clear verbal and written communication to document incidents and ensure proper shift handoffs. Collaboration: Ability to work closely with team members, supervisors, and cross-functional partners. Adaptability: Flexible in responding to changes in process, tools, environment, and shift assignments. Accountability: Takes ownership of assigned tasks and follows through with minimal supervision. Attention to Detail: Maintains thorough and accurate logs, inspections, records, and documentation. Time Management: Manages time effectively to meet performance expectations and service levels. Integrity: Adheres to company policies, safety protocols, and professional ethics always. Continuous Improvement Mindset: Recommends and supports efficiency, safety, and system innovations. Documentation Discipline: Maintains clear, consistent records for operational continuity and compliance. Security Compliance: Maintains awareness of data center physical and logical security expectations. Digital Literacy: Uses productivity tools (e.g., Outlook, Teams, Excel, ticketing systems) for communication and documentation in office or hybrid settings. Physical Requirements: Able to remain in a seated position for an extended period and to lift and carry up to 15 lbs. (office manuals, case notebooks, case files, case materials, standard boxes, report binders, etc.) as needed. The company has reviewed this to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this and/or assign tasks for the employee to perform, as the company may deem appropriate. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents acknowledge that they possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

Intro Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you'll travel the world, grow your expertise and become the best version of you. As you embark on a new journey, you'll tackle challenges with flexibility and grace, learning new skills and advancing your career while having the time of your life. Feel free to enrich both your personal and work life and hop on board! Why you'll love this job * Administrative Assistant, Inflight Reporting is responsible for ensuring all the safety and non-safety related issues reported by Flight Attendants are recorded and classified accurately in the Flight Attendant Reporting Database (AFARS) * The role is a part of the Inflight Response team within our Inflight Group What you'll do As noted above, this list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced. Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations. Responsible for reviewing and classifying Flight Attendant (FA) reports (regulatory and/or non-regulatory) Responsible for monitoring trends and escalate special issues to leaders and/or corresponding departments Responsible for managing and distribuing distribute DOT (department of Transportation), CEER (Customer Experience Escalation Resolution), LTMD (Long Tarmac Delay), and Disability cases impacting Inflight Operations Responsible for conducting data extraction by using, AFARS, and CERS to support adhock reports Ensure timely delivery of case notifications to Flight Attendants per contractual language and stakeholder teams Adhere to established communciation channels and contractual requirements throughout the process. Responsible for managing the monthly Catering Dispute process with internal and external stakeholders Repsonsible for escalating CERS reports to Inflight Ops support team when FA outreach is necessary Participate in Flight Attendant engagement events to assist Flight Attendants with application questions and promote the FA Report utilization Support monthly collaboration/reporting initiatives Work cooperatively with other team members All you'll need for success Minimum Qualifications- Education & Prior Job Experience High school diploma or GED equivalency Ability to type 35 to 50 WPM as this position requires timely and accurate record keeping Intermediate knowledge of computer experience in Word, Excel, Outlook, etc. Preferred Qualifications- Education & Prior Job Experience Flight attendant, Inflight Operational Experience, Customer Service, or Catering Operation experience, Customer Experience, Escalation, and Recovery Advance knowledge in Excel and/or data processing Data analytics and/or data science related experiences Knowledge in SABRE, DECS, and FA Crew Portal Suite Skills, Licenses & Certifications Ability to learn additional computer applications Ability to make independent decisions and collaborate with manager and team members Strong communication skills with the ability to interact effectively with all levels throughout the organization Ability to perform efficiently with minimal supervision and strong attention to detail What you'll get Feel free to take advantage of all that American Airlines has to offer: Travel Perks: Ready to explore the world? You, your family and your friends can reach 365 destinations on more than 6,800 daily flights across our global network. Health Benefits: On day one, you'll have access to your health, dental, prescription and vision benefits to help you stay well. And that's just the start, we also offer virtual doctor visits, flexible spending accounts and more. Wellness Programs: We want you to be the best version of yourself - that's why our wellness programs provide you with all the right tools, resources and support you need. 401(k) Program: Available upon hire and, depending on the workgroup, employer contributions to your 401(k) program are available after one year. Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance and discounts on hotels, cars, cruises and more Feel free to be yourself at American From the team members we hire to the customers we serve, inclusion and diversity are the foundation of the dynamic workforce at American Airlines. Our 20+ Employee Business Resource Groups are focused on connecting our team members to our customers, suppliers, communities and shareholders, helping team members reach their full potential and creating an inclusive work environment to meet and exceed the needs of our diverse world. Are you ready to feel a tremendous sense of pride and satisfaction as you do your part to keep the largest airline in the world running smoothly as we care for people on life's journey? Feel free to be yourself at American.

Job Title: Administrative AssistantJob Description The Administrative Assistant acts as a crucial liaison, managing the flow of work orders in a customer's online system. This role involves processing packets into actionable projects, coordinating utility locates, distributing field information, updating project statuses, and supporting field crews by managing schedules and advocating for their needs. This position often requires skills in business, systems, or HR to effectively bridge operations and technical needs. Responsibilities + Identify new work in the customer's online Work Management System. + Process work packets to create actionable projects for field employees. + Gather and disseminate locate information for underground utility lines. + Distribute information to the field to facilitate their work. + Update project information and status in the work management system. + Submit and track service requests with the system. + Report project status information to project supervisors. + Maintain schedules for field crews and advocate for them. + Interface with the customer's Work Management System specialists. Essential Skills + Strong administrative assistance and project support skills. + Proficiency in Microsoft Office, especially Excel and Microsoft Dynamix. + Familiarity with work management systems or processes. + Ability to plan, multi-task, and manage time effectively. + Strong communication skills, both written and verbal. Additional Skills & Qualifications + High school diploma or GED required; Associates preferred. + Experience in the construction or energy industry is a plus. + Detail-oriented, consistent, and reliable. + Thrive in routine, sometimes mundane tasks. Work Environment The position is based in a field office located in Dallas. While performing the duties of this job, the employee is not substantially exposed to adverse environmental conditions. Expected working hours are from 7/7:30 AM to 3:30/4 PM. Job Type & Location This is a Contract to Hire position based out of Dallas, TX. Pay and Benefits The pay range for this position is $19.00 - $21.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Dallas,TX. Application Deadline This position is anticipated to close on Jan 30, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

About the Job About the Role: We are looking for a proactive and organized Administrative Assistant to provide essential support to our sales, marketing, customer service, and software development teams. This full-time, in-office role is ideal for someone who thrives in a dynamic environment, enjoys working with cross-functional teams, and can juggle multiple priorities with professionalism and attention to detail. Key Responsibilities: Assist the sales and marketing team with scheduling meetings, preparing presentations, organizing campaigns, and managing CRM entries. Serve as a point of contact for customer inquiries and coordinate follow-ups with relevant departments. Support the software development team with administrative tasks including documentation, meeting coordination, and internal communication. Help coordinate prospects and customers meetings, team meetings, and communications. Qualifications: Bachelor's degree in Business Administration, Marketing, or a related field. Excellent communication, coordination, and organizational skills. Ability to work effectively with diverse teams and adapt to shifting priorities. Strong proficiency in Microsoft Office Suite and CRM tools. Previous experience in an administrative, sales support, or customer service role is preferred. Why Join Us? Be a key connector across sales, marketing, development, and support teams. Collaborative, fast-paced environment with opportunities to grow professionally. Make an impact on customer satisfaction, marketing initiatives, and product delivery. To Apply: Send your resume and a short cover letter explaining your interest. We look forward to your application and possibly welcoming you to our innovative team!

Join our amazing team and contribute as a: Administrative Assistant ABOUT THE ROLE This position will support the warehouse daily activities and assist support staff of the warehouse in McKinney, TX. WHAT YOU'LL ACCOMPLISH • Exercise and encourage core values including but not limited to; developing self and coaching others by inspiration and empowerment. • Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. • Promote a culture of safety and exhibit these behaviors. • Handle all vendors that come to the warehouse to drop off parts and suppliers. • Maintain & Clean Warehouse on a daily basis. • Carry out safety related inspections and tasks related to warehouse equipment. • Operate Forklift, Pallet jacks and be able to assist w/ heavy loading of parts once couriers arrive for their shifts. • Demonstrate a commitment to communicating, improving and adhering to health, safety and environmental policies in all work environments and areas. Promote a culture of safety and exhibit these behaviors. WHAT WE'RE LOOKING FOR Education:High School Diploma or equivalent Required Work Experience: 1-3 years in Warehouse setting, Must know how to operate a forklift and pallet jack Required Technical Skills: Basic knowledge about computers and Microsoft programs, SAP preferred. Additional Requirements: Must be able to lift a minimum of 50 lbs Knowledge of parts and materials related to the RMX Industry Must be able to complete all daily tasks in a timely manner Must be able to work in an environment with wide temperature ranges. Successful candidates must adhere to all safety protocols and proper use of Amrize approved Personal Protection Equipment ("PPE"), including but not limited to respirators. Employees that are required to wear respirators must be clean shaven where the respirator seal meets the face in order to pass the qualitative and quantitative fit tests WHAT WE OFFER • Competitive salary • Retirement Savings: Choose from 401(k) pre-tax and/or Roth after-tax savings • Medical, Dental, Disability and Life Insurance • Holistic Health & Well-being programs • Health Savings Accounts (HSAs) & Flexible Spending Accounts (FSAs) for health and dependent care • Vision and other Voluntary benefits and discounts • Paid time off & paid holidays • Paid Parental Leave (maternity & paternity) • Educational Assistance Program • Dress for your day HR Contact: Julia Morgan SANTAELLA BUILDING INCLUSIVE WORKSPACES At Amrize, there is endless opportunity for you to play your part. Whether you're in a technical, managerial, or frontline role, you can shape a career that works for you. We're seeking builders, creative thinkers and innovators. Come put your expertise to work while developing the knowledge and skills to drive your career forward. With us you'll have the chance to build your ambition! Amrize North America Inc. takes pride in our hiring processes and our commitment that all qualified applicants will receive consideration for employment without regard to age, race, color, ethnicity, religion, creed, national origin, ancestry, gender, gender identity, gender expression, sex, sexual orientation, marital status, pregnancy, parental status, genetic information, citizenship, physical or mental disability, past, current, or prospective service in the uniformed services, or any other characteristic protected by applicable federal, state or local law. Amrize North America Inc, and its respective subsidiaries are Equal Opportunity Employers, deciding all employment on the basis of qualification, merit and business need. Amrize Canada Inc. is committed to the principles of employment equity and encourages the applications from women, visible minorities, and persons with disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request accommodation in order to apply for a position with us, please email recruiting-accommodations@amrize.com. This email address should only be used for accommodations and not general inquiries or resume submittals. In Ontario, our organization/business is committed to fulfilling our requirements under the Accessibility for Ontarians with Disabilities Act. Under the Act, accommodations are available on request for candidates taking part in all aspects of the selection process. While we sincerely appreciate all applications, only candidates selected for an interview will be contacted.

We are seeking a highly organized and proactive Administrative Assistant specializing in graphic design to join our team. This is a unique opportunity for an ambitious individual ready to take on a range of responsibilities in a vibrant and collaborative environment. Overview The Administrative Assistant position will support daily operations and ensure the smooth functioning of our Dallas office while also providing Graphic Design support, specializing in PowerPoint design, to our practice areas throughout the US. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will be a self-starter with a positive attitude and a strong commitment to maintaining an efficient and welcoming office environment. Key Responsibilities Office Administration & Support Oversee day-to-day operations of the office. Serve as the first point of contact for clients, ensuring a professional and welcoming experience. Support client meetings and events, including logistics and hospitality. Responsible for the office phone, mail and shipment services. Ensure the office is organized, well-stocked, and running efficiently. Handle vendor relationships, supplies, and office maintenance, including managing inventories of office supplies, groceries, and IT equipment. Contribute to building a positive and engaging workplace culture, helping to organize events. Assist with new employees' orientation. Support senior leadership by managing schedules and prioritizing tasks. Help with travel coordination for partners as needed. Graphic Design & Special Projects Design and enhance PowerPoint presentations for our different practice areas, while ensuring consistency with company guidelines across all presentation materials. Manage multiple projects with different deadlines. Assist with and provide design support for other materials both internally and externally (e.g., market research, client materials, business development materials, marketing materials, etc.). Perform other ad hoc tasks and requests as needed. Qualifications Bachelor's degree in Art, Graphic Design, business administration or related field preferred; or equivalent experience. 1-3 years of experience in graphic design and administrative support with a focus on PowerPoint presentation design Relevant certifications in graphic design are a plus. Advanced proficiency in Microsoft Office Suite, specifically with PowerPoint. Experience with Adobe Creative Cloud and Canva a plus. Ability to translate complex information into clear, engaging visuals. Excellent written and verbal communication skills. Strong organizational, time management, multitasking abilities. Great customer service and interpersonal skills. Problem-solving mindset with a can-do attitude. Ability to work independently and as part of a team. Positive and professional demeanor. Must be authorized to work in the United States. Benefits of Joining Accuracy Competitive salary and benefits package from the start of your employment, including a group insurance plan and a retirement savings plan with employer contributions. Personal and family leave, recognizing the importance of work-life balance. Opportunity to grow with a rapidly expanding company. A vibrant and collaborative work culture with the chance to work on diverse and impactful projects. A community committed to professional and personal development.

This position will be responsible to provide administrative support to the Contract Administration department. Essential Duties and Responsibilities: Route documents for execution using Docu. Sign. Upload documents to FileNet. Schedule appointments a Administrative Assistant, Administrative, Assistant, Microsoft

Administrative Assistant At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. As a member of our team, you'll join a dynamic community dedicated to setting new standards in the Funeral and Cemetery profession. Join us on this exciting journey as we continue to shape the future of our industry. Carriage Services is an equal opportunity employer. We are seeking an organized and self-motivated Administrative Assistant who will be handling clerical duties, coordinating calendars, and organizing meetings. To be successful in this position you should be detail-oriented, professional and have excellent written and verbal communication skills. Compensation: $17 an hour Job Type: Full-Time Location: Rest Haven Memorial Park Qualifications High school Diploma or equivalent Strong problem-solving abilities Strong attention to detail 2+ years of administrative support experience High degree of overall computer proficiency High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Proficiency with multi-line phone systems and general office equipment Ability to adapt and maintain composure and professionalism in high stress situations Job Duties Answer telephone and give information to callers or route calls to the appropriate person Support Family Service by maintaining cemetery records and preparing interment documents Conduct detailed reviews of property records, including analyzing contracts, legal documents, and related records to verify ownership and property rights Investigate and reconcile discrepancies across record systems using strong problem-solving skills Run monthly paid-in-full reports and issue deeds for corresponding property Maintain multiple Excel tracking logs in accordance with Texas Department of Banking regulations Input data into CFSS system accurately, completely, and timely Process daily cash and check deposits accurately and timely Receive and record payments for client families Update and maintain files and related systems Acts as backup receptionist and in other administrative functions as needs dictate Respond to customer inquiries via telephone and email Benefits: * 401(k) * Dental insurance * Employee assistance program * Employee discount * Flexible spending account * Health insurance * Health savings account * Paid time off * Vision insurance

Ideal Partners Staffing is seeking a highly organized Administrative Assistant to support a Director at a growing manufacturing facility in Irving TX. This role is onsite Monday-Friday 8am to 5pm and offers excellent benefits. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Administrative Assistant Responsibilities Handle and coordinate active calendars as well as coordinate travel Schedule and confirm meetings to include sending out agendas and offering follow-ups Ensure file organization based on office protocol Prepare presentations, documents and reports for internal and external meetings Provide ad hoc support around office as needed Qualifications Excel, PowerPoint Google Workspace required Strong technical abilities and exposure to ERP required Excellent verbal and wrritten communication required

The Safe Environment Coordinator & Administrative Assistant provides vital support to the parish office by ensuring compliance with diocesan Safe Environment policies while also assisting the Pastor, Business Manager, and parish staff with day-to-day administrative duties. This position requires a high level of discretion, confidentiality, and sensitivity, as it involves handling confidential records, compliance documents, and sensitive communication. The coordinator ensures all parish employees and volunteers meet diocesan Safe Environment requirements and provides general administrative support for the smooth operation of the parish office. Principal Accountabilities Safe Environment Responsibilities Administer all aspects of the parish Safe Environment program in accordance with diocesan policies. Coordinate and track background checks, required trainings, and certifications for staff and volunteers. Maintain accurate and secure Safe Environment compliance records and prepare materials for audits. Communicate with parish staff and volunteers regarding compliance requirements and training sessions. Handle all Safe Environment matters with utmost confidentiality and professionalism. Administrative Support Responsibilities Provide direct administrative assistance to the Pastor, Business Manager, and parish office staff. Support office operations by answering phones, greeting visitors, handling correspondence, and maintaining files. Assist with scheduling, meeting preparation, and record-keeping. Prepare reports, forms, and parish communications as needed. Maintain parish databases and assist with sacramental or parish records as assigned. Collaborate with staff and volunteers to ensure efficient office operations. Record Retention & Documentation Maintain secure and organized files for Safe Environment compliance and parish administrative needs. Ensure confidential documents are handled with care and in accordance with diocesan policies. Keep both digital and physical records current and audit-ready. Internal Contacts Pastor, Business Manager, parish secretary, and parish staff. External Contacts Diocesan Safe Environment Office, vendors, auditors, and parish volunteers. Working Conditions & Requirements Office setting with regular computer and phone work. Ability to sit, type, and manage files for extended periods. Must be able to lift up to 35 pounds. Ability to handle frequent interruptions while staying focused. Some evening or weekend work may be required. Occasional travel to diocesan meetings or trainings. Education & Experience Preferred High school diploma / GED required; Associate's degree preferred. Administrative/office experience required. Experience with compliance programs or record-keeping preferred. Practicing Catholic in good standing with the Church. Must successfully complete diocesan Safe Environment training, background, and credit checks. Knowledge, Skills, and Abilities Strong commitment to confidentiality and discretion. Excellent organizational and communication skills. Ability to manage multiple tasks and prioritize effectively. Competence in Microsoft Word, Excel, Outlook, and database management. Ability to work independently and as part of a team. Flexible and adaptable to the needs of a busy parish office. Bilingual (Spanish/English) highly desirable. FLSA Designation: Non-Exempt Part-Time, 20 hours per week

Aqua, an Essential Utilities company, employs people in a variety of roles within our eight-state footprint, ranging from field workers and customer service representatives who are on the front lines working with customers, to scientists and engineer Administrative Assistant, Administrative, Wastewater, Assistant, Customer Experience, Area Manager, Manufacturing

We are seeking a highly organized and proactive Administrative Assistant to support a Sales and Marketing team. This role plays a key part in keeping day-to-day operations running smoothly by providing administrative, reporting, and coordination support. The ideal candidate is detail-oriented, comfortable juggling multiple priorities, and confident using the Microsoft Office Suite to create polished, accurate materials. Key Responsibilities Provide administrative support to Sales and Marketing leadership and teams Prepare, format, and maintain documents, presentations, reports, and spreadsheets Assist with sales reports, forecasts, and tracking tools Coordinate meetings, calendars, and travel as needed Support marketing initiatives by organizing materials, tracking timelines, and assisting with campaign execution Manage internal and external communications, including emails and document distribution Maintain organized digital and physical filing systems Handle ad hoc administrative projects to support business needs Qualifications & Skills 5+ years of experience in an administrative or support role, preferably supporting Sales or Marketing teams in CPG or Food Industry Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Excellent organizational and time-management skills Strong written and verbal communication abilities High attention to detail and accuracy Ability to manage multiple tasks and meet deadlines in a fast-paced environment Professional, dependable, and collaborative mindset Preferred (Nice to Have) Experience supporting Sales, Marketing, or Commercial teams Familiarity with CRM systems (Salesforce, HubSpot, etc.) Experience preparing customer-facing materials or presentations

Pay Range: $23.00-25.00/hour Duration: 6 months plus possible extensions Daily Work Schedule: Monday to Friday, 7:00 am to 3:30 pm some OT Job Description: Administrative Assistant Provide clerical and administrative support for ABC District. Responsibilities include: Invoice processing Create and maintain files, records and reports Purchase card reconciliation Timekeeping for various employees Maintain vehicle records Interact with all levels of employees Work with a minimum of detail supervision and guidance Handle administrative duties of a confidential nature Order and maintain office supplies Maintain group files and pertinent records Gather, compile and summarize various requests for information or special projects as required Must have good customer service and communication skills Make DIS/WMISService/Arealights corrections Damage claims Experience with Microsoft office products (word, excel, PowerPoint, etc.) Be on call rotation Note: Performs all essential aspects and functions of the job as well as any other specific job requirements. This candidate will also be required to assist others at any time and be subject to working overtime as necessary to support emergency activities. They may be required to report for work during adverse weather conditions. Location: Pantego Tx 76013 Duration: 6 months plus possible extensions Daily Work Schedule: Monday to Friday, 7:00 am to 3:30 pm some OT Pay Range: $23.00- $25.00 The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other benefits mandated by appliable state or localities where you reside or work.