Senior administrative assistant jobs in Cary, NC

Team Member will be required to come onsite four days a week to our Raleigh, NC HQ. The Senior Executive Assistant is responsible for the organization and coordination of executive office operations, procedures and resources to facilitate organizational effectiveness and efficiency. This position supports multiple senior executives at the level of SVP, EVP, President, and/or CEO. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Act as interface between assigned executive leaders and/or their teams/departments, as well as other departments as necessary. Remain up to date on company communications and distribute information as appropriate. Serves as gatekeeper and decision maker on relative priorities of meetings and appointments to ensure efficient and concise scheduling of designated leader. Resolve scheduling conflicts as necessary. Receive, open and screen assigned senior executive/ executive team member directed communication including office visitors, telephone calls, e-mail messages and incoming mail; determine those requiring priority attention and communication on behalf of senior executive as necessary. Prepare outgoing mail, including certified mail and correspondence, including e-mail, fax, and overnight courier service; copy correspondence and other printed materials as necessary for record keeping purposes. In accordance with company standards, organize and maintain file systems, files correspondence and other records to ensure files remain current, confidential, and secure in accordance with company standards. Process approvals on behalf of designated leader including travel (work with travel vendor), Procurement Cards (using Chrome River system), Purchasing Requisitions (using PeopleSoft eProcurement system). Collaborate and provide assistance to the Board of Directors in preparation of Board meeting proceedings, arrangements and related materials. Coordinate department AOP matters i.e., planning, accruals, period financial tracking/reports. Independently arrange and coordinate domestic & international travel (air, hotel, ground) schedules, itineraries, reservations, and subsequent expense support. Coordinate and schedule meetings using Outlook, reserve conference lines, conference rooms and ensure conference room and equipment are prepared and in working order prior to meetings. Manage and publish agenda. Direct building maintenance issues concerning HVAC and facilities. Coordinate early morning or evening access as necessary for repair/install work; communicate scheduled appointments with property management as required. Use Service Now system to request computer and communication setup, changes, and equipment from the Information Technology department (requires tracking of each ticket and follow-up with the next level assigned until ticket is closed); escalate issues when necessary. Troubleshoot office equipment malfunction. Serve as liaison between telecommunications and internal departments to resolve issues including phone lines, video Tandberg, fax and printers, etc. Arrange for and ensure equipment maintenance is up to date. Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement. Independently maintain and distribute monthly financial calendar and reminders. Complete monthly reconciliation of leader Procurement Card transactions. Confirming interview and new hire on-boarding appointments for assigned leader. Assisting with new hire documentation. Creation of onboarding calendar. Confidential hire execution assistance. Coordination of logistics between search firm, candidate, and internal leaders. Oversee and organize special projects, meetings (often large teams) or events internally and outside of the office. Coordination of marketing materials, food, venue, and logistics). Act as subject matter resource for junior level administration team members. Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, and participating in professional societies. Primary contact for visiting guests and team members. Greet visitors and direct them to appropriate area or contact. Order supplies through appropriate vendors within designated budget. Order catering for meetings. Special projects as assigned. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. High degree of professional independence Ability to maintain confidentiality. Strong communication skills Independent problem analysis, critical thinking, and assessment Skilled anticipation and expedited resolutions Decision making skills. Excellent planning and organizational skills. Self-motivated individual who takes initiative Attention to detail and high level of accuracy Ability to multi-task and work as a member of a team Strong computer skills to include proficiency with Microsoft Excel, Word, PowerPoint, Visio, Outlook and the ability to learn other software programs as required. Ability to delegate work to others on team as needed EDUCATION and/or EXPERIENCE Bachelor's degree and 5 or more years related experience and/or training; or equivalent combination of education and experience. SUPERVISORY RESPONSIBILITIES May oversee office support staff including Office Support Specialists and Receptionists CERTIFICATES, LICENSES, REGISTRATIONS None PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. #LI-AC1 California Residents click below for Privacy Notice: ***************************************************

_This position is remote and can be based anywhere within the United States. Candidates must be able to work within EST or CST business hours._ **_What Administration contributes to Cardinal Health_** Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues. **_Responsibilities_** + Maintain Vice President's calendar, including but not limited to management of daily schedule, quickly responding to schedule changes, coordinating multiple schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.) + Provides executive administrative support for eight other Vice President level leaders. + Maintain confidentiality of executive communication, projects, and work. + Coordinate travel including the booking of all flights, hotels, car rental, etc. for conferences, and other external and internal events and meetings. + Prepare and submit expense reports for executive staff members as requested. Review and approve expense reports as executive delegate which requires familiarity with all T&E policies. + Coordinate department leadership meetings and arrange catering and transportation when needed. + Create, edit, and proofread Microsoft PowerPoint, Excel and Word documents and presentations utilizing data or input provided by staff inclusive of managing shared live versions on Microsoft Teams. + Maintain team organization charts. + Screen incoming calls/inquiries and handle independently where possible. + Other administrative support duties (i.e., functional support during key projects), as assigned. **_Qualifications_** + 6+ years of experience, preferred + High School Diploma, GED or technical certification in related field or equivalent experience, preferred + Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts) + Proficient verbal and written communication skills + Proven experience and ability to multitask. + Ability to interface with employees at all organizational levels, especially VP+ level. Work collaboratively with peer level Executive Administrative Assistants. + Ability to escalate issues when necessary. + Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities. + Detail-oriented and able to work with a high level of confidentiality, experience using discretion and judgment in all interactions. + Proficient in Microsoft Office programs and Outlook **_What is expected of you and others at this level_** + Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments + Comprehensive knowledge in technical or specialty area + Ability to apply knowledge beyond own areas of expertise + Performs the most complex and technically challenging work within area of specialization + Preempts potential problems and provides effective solutions for team + Works independently to interpret and apply company procedures to complete work + Provides guidance to less experienced team members + May have team leader responsibilities but does not formally supervise **Anticipated hourly range:** $27.00/hr - $42.00/hr **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/29/2025 *if interested in opportunity, please submit application as soon as possible. _**The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity._ _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

TITLE (Oracle title) ADMINISTRATOR WORKING TITLE Administrator-Staff Internal Auditor SCHOOL/DEPARTMENT Internal Audit LOCATION Crossroads III, Cary, NC PAY GRADE Administrator Band 4 FLSA STATUS Exempt ELIGIBILITY FOR EMPLOYMENT CONTRACT No WORK WEEK SCHEDULE Monday-Friday (occasional evenings and weekends) Position is available for a Hybrid Telework workweek POSITION PURPOSE: Conducts internal financial and operational audits covering all segments of the school system to determine the adequacy of internal controls and compliance with policies, procedures and regulations. Tests financial transactions for compliance with existing laws, contracts, and accounting principles generally accepted in the United States of America. Prepares and presents audit reports of findings, which include recommendations for improvements. Investigates areas where there is indication of concerns or irregularities. MINIMUM QUALIFICATIONS: KNOWLEDGE, SKILLS, AND ABILITIES (KSAs) Considerable knowledge of data or information systems; Considerable knowledge of Microsoft Office, specifically Word and Excel; Google Apps; Knowledge of generally accepted accounting principles; Knowledge of Government Auditing Standards (GAO) and the related application of those standards; Ability to execute audit programs; to document and evaluate internal controls; to analyze and evaluate accounting and auditing issues and to develop clear, concise, and comprehensive reports of the related data; ability to identify areas of risks as it relates to assigned audit areas; Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback; Ability to work in a team environment; Ability to work independently and complete tasks in the absence of clear direction; Ability to ensure confidentiality of data and information; Ability to establish and maintain effective working relationships with school system staff, staff members of external funding agencies, and the community. EDUCATION, TRAINING, AND EXPERIENCE Bachelor's degree in accounting, finance, business administration, or directly related field; Two years of experience in accounting, auditing, or related field; Other combinations of applicable education, training, and experience which provide the knowledge, skills, and abilities necessary to perform effectively in the position may be considered. CERTIFICATION AND LICENSE REQUIREMENTS Must hold and maintain a valid motor vehicle operator's license according to the State of North Carolina requirements. PREFERRED QUALIFICATIONS: Active Certified Public Accountant (CPA) license held and/or active Certified Internal Auditor (CIA) certification; Governmental accounting or auditing experience. ESSENTIAL DUTIES AND RESPONSIBILITIES: Implements the auditing program for the school or department being audited to achieve audit objectives and to ensure that the fiscal management of the system is being effectively and appropriately performed. Ensures that adequate internal controls exist and are being applied to areas that are being audited as deemed appropriate in the circumstances. Ensures that applicable laws and regulations are being adhered to consistently, as applicable, per audit. Conducts audit tests of areas being audited to meet the objectives of the audit. The tests may include the evaluation and review of program-related data. There may be progression under the direction of the Senior Director so that some audit tests may be independently planned. Develops drafts of findings and recommendations on the area being audited, to include recommended changes in system policies, procedures, personnel, or non-compliance with laws, procedures, policies, or other criteria. Understands the school system's financial and operational areas, to include the ORACLE financial and human resources system, in order to design audit tests that fulfill the objectives of the audit. Performs other monitoring, investigations, and tests to satisfy the objectives of the audit or investigation. Keeps up to date on all school system policies and procedures relevant to assigned audits. Conducts certain types of audits as determined by the senior director. Performs other related duties, as assigned. WORK ENVIRONMENT/PHYSICAL REQUIREMENTS This position operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff and staff members of external agencies, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force. EFFECTIVE DATE: 5/2023 DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.

A strong, independent community bank, North State has served customers for 25 years and counting. Headquartered in Raleigh, North Carolina, with offices in Wake and New Hanover counties, the Bank was built on and practices the core values of integrity, hard work, fairness, teamwork, and consistency. We believe it's our calling to add value to the lives of those we serve and to do so with a spirit of friendship. We are a full-service bank with focused divisions for mortgage, government lending, leasing, and the community association management industry. The Executive Assistant provides support to the Chief People Officer through the execution of highly sensitive responsibilities supporting the leadership of the Market Presidents, Mortgage, Marketing and Human Resources functions of the Bank. Essential Duties & Responsibilities: Manages highly confidential information with sensitivity and discretion. Attends various management committee meetings and takes related minutes. Plans and coordinates Bank significant events such as town hall meetings, shareholder meetings, and customer-focused business development events involving members of the Executive Leadership Team. Maintains the business development, sponsorship and charitable giving budgets, including monitoring and addressing requests submitted through the Bank's website and unbudgeted requests in consultation with leadership. Assists with event planning and coordination of business development events, including attending when appropriate. Oversees corporate athletic event sponsorships programs including ticket distribution, communications and preparation. Maintains and disseminates the NSB calendar of events to ensure awareness of Bank sponsored events and maximize business development opportunities. Centrally manages logistical aspects and communication of joint advisory board meetings and events, including maintaining the advisory board directory. Assists in maintaining, tracking and distributing branded collateral inventory. Orders printed material, including, but not limited to: business cards and stationary. Maintains postal permits and deposit accounts with the United States Postal Service. Coordinates the logistical aspects of the Leadership Development Clubs. Prepares documents and reports for management, audit and regulatory purposes. Aides in the preparation of stock certificates and distribution of quarterly shareholder statements. Performs general administrative responsibilities, including greeting guests to the corporate floor as needed. Qualifications (Includes education, certifications, experience, etc.): A bachelor's degree in Business Three or more years of senior-level administrative experience in a corporate environment. Possess a high degree of professionalism and confidentiality. Possess strong written and oral communication skills, as well as interpersonal skills. Self-directed and able to work with minimal supervision. Able to organize and manage multiple tasks, schedules and projects at hand. Proficiency with Microsoft Excel, Word, and Power Point. North State Bank provides competitive compensation and excellent, flexible benefits program. With North State Bank benefits, you have the flexibility to choose what's right for you and your family. We hope you will see it comes down to one simple truth: North State Bank is a great place to work. North State Bank is an equal opportunity employer and gives consideration for qualified applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity, national origin, pregnancy, genetic information, disability or status as a protected veteran status or any other protected category under applicable federal, state and local laws. VEVRRA Contractor. 25102988

Location: On site in Memphis, TN, Charlotte, NC, Raleigh, NC, Tampa, FL, Miami, FL, Lafayette, LA, New Orleans, LA, Dallas, TX. The Administrative Assistant receives direction from assigned management personnel. The incumbent in this position schedules appointments, greets visitors, gives information to callers and otherwise relieves officials of clerical work and minor administrative and business detail. Provide general and clerical administrative support to an individual, or small group of individuals, relieving them of clerical, administrative, and business detail. Essential Duties and Responsibilities: * Greets scheduled visitors and directs them to appropriate area or person * Perform clerical duties related to department activities such as typing, filing, distributing mail and answering phones * Composes and types of routine correspondence * Organizes and maintains file system and files correspondence and other records. Creates and maintains database and spreadsheet files * Answers telephone calls, and arranges conference calls * Coordinates manager's schedule and makes appointments * Arranges and coordinates travel schedules and reservations * Performs a wide variety of complex, responsible, and confidential administrative duties for management personnel * Researches, compiles, and analyzes data for special projects and various reports * Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. * Makes copies of correspondence or other printed materials * Prepares outgoing mail and correspondence, including e-mail and faxes * Orders and maintains supplies, and arranges for equipment maintenance * May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations * Assist other AA's and other departments with administrative support as needed * Performs all other duties as assigned Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the qualifications listed below are representative of the knowledge, skills, and/or abilities required in this position: * High school diploma or GED and at least 5 years of experience or equivalent combination of education and experience. About Us First Horizon Corporation is a leading regional financial services company, dedicated to helping our clients, communities and associates unlock their full potential with capital and counsel. Headquartered in Memphis, TN, the banking subsidiary First Horizon Bank operates in 12 states across the southern U.S. The Company and its subsidiaries offer commercial, private banking, consumer, small business, wealth and trust management, retail brokerage, capital markets, fixed income, and mortgage banking services. First Horizon has been recognized as one of the nation's best employers by Fortune and Forbes magazines and a Top 10 Most Reputable U.S. Bank. More information is available at ********************* Benefit Highlights * Medical with wellness incentives, dental, and vision * HSA with company match * Maternity and parental leave * Tuition reimbursement * Mentor program * 401(k) with 6% match * More -- FirstHorizon.com/First-Horizon-National-Corporation/Careers/Our-Benefits Follow Us Facebook X formerly Twitter LinkedIn Instagram YouTube

TIVERTON is an investment firm exclusively focused on the food and production agriculture sector. The firm oversees $2.2+ billion of assets across debt and equity strategies in the US. The team combines deep agricultural operating experience and financial professionals to provide tailored, long-term capital solutions to the space. For more information, please visit **************** Job Description POSITION SUMMARY Tiverton is seeking a proactive and resourceful Executive Assistant who will be crucial in ensuring the smooth and efficient functioning of Tiverton's offices and its professionals. The Executive Assistant will play a pivotal role in providing administrative support to the company's Managing Partner, enabling him to focus on his core responsibilities. Key responsibilities will include organizing and managing the office's day-to-day operations, maintaining records and databases, coordinating and scheduling meetings and events, and performing various administrative tasks as they arise. PRIMARY RESPONSIBILITIES Proactively manage calendars, prioritize appointments, schedule meetings, and coordinate both professional and personal engagements to maximize Managing Partner productivity. Serve as the first point of contact, triaging incoming requests and ensuring the Managing Partner's time is spent on the highest-value activities. Organize and lead the logistics for meetings and events, including preparing agendas, taking minutes, and tracking action items to successful completion. Prepare, review, and maintain confidential documents, reports, and presentations; ensure accuracy and timely distribution to relevant stakeholders. Coordinate complex domestic and international travel arrangements-including flights, accommodations, ground transportation, and detailed itineraries-while managing last-minute changes as needed. Liaise with internal teams and external partners to facilitate smooth information flow, contribute to project execution, and uphold Tiverton's professional standards. Lead or assist with special projects and initiatives as assigned, ensuring timely delivery and alignment with organizational goals. Exercise sound judgment, maintain strict confidentiality, and handle sensitive information with the utmost integrity. Qualifications QUALIFICATIONS AND SKILLS Bachelor's degree required Minimum of 5 years of experience as an Executive Assistant or in a similar role, especially supporting C-level executives. Demonstrated initiative and ability to work in a fast-paced environment Proficient in using office productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience with Apple products, and ability to pick up new technology quickly Excellent written and verbal communication skills Strong organizational and time management abilities Attention to detail and high level of accuracy in completing assigned tasks Ability to multitask and prioritize responsibilities in a dynamic work environment Demonstrate strong interpersonal skills, maintaining a professional and friendly demeanor Ability to handle confidential information with integrity and discretion Additional Information Location: Raleigh, NC (in office, 5 days a week) Competitive compensation package with eligibility for an annual bonus based on individual and Company performance Generous PTO and paid holiday policy Benefits package including Healthcare, Dental, Vision, Group Life Insurance, and 401(k)

We are seeking a highly skilled, tech-savvy, and proactive Executive Assistant to support the President and the two Principals/Owners of a rapidly growing commercial real estate investment and technology-driven self-storage operating company with 120+ properties nationwide. This is a full-time, in-office role at our Raleigh headquarters. The ideal candidate thrives in a fast-paced, entrepreneurial environment and excels at providing high-level support that keeps the executive team organized, focused, and operating efficiently. The role blends executive support, communication, data organization, presentation development, office operations, and cross-functional project coordination. This is a true force-multiplier position. You will help the leadership team stay prepared, informed, and able to dedicate time to the company's most strategic priorities. Key Responsibilities Executive Support Manage complex calendars, meeting schedules, and daily prioritization for the President and company owners. Coordinate travel, conference attendance, itineraries, and offsite meetings. Support executive communication flow, including inbox organization and prioritization. Provide in-office support for meetings, preparation, and real-time executive needs. Technology, Data & AI Support Build and refine spreadsheets, trackers, and reporting tools using Microsoft Excel. Leverage AI tools (e.g., ChatGPT, Claude) to streamline workflows, draft communications, summarize documents, and enhance efficiency. Maintain organized digital systems, shared drives, documents, and workflows. Assist with periodic data analysis and information gathering across departments. Presentation & Corporate Communications Support Create polished, professional PowerPoint/Google Slides presentations for internal and external audiences. Support HR and the President in preparing internal communications, company announcements, handbooks, newsletters, and other corporate messaging. Draft, edit, and refine executive correspondence, memos, and strategic documentation. Assist with board materials, investor communications, and meeting content. Office Management & Administrative Operations Oversee day-to-day operations of the Raleigh HQ to ensure a well-organized, fully functioning workspace. Manage office supplies, equipment, mail, shipments, vendor relationships, and facility needs. Coordinate on-site meetings, leadership sessions, office events, and team logistics. Serve as the point of contact for maintaining a productive office environment. Project Management & Cross-Functional Support Support special projects across operations, marketing, technology, HR, real estate, and capital raising. Track priorities, deadlines, deliverables, and follow-up items on behalf of the executive team. Assist with preparation for internal leadership meetings and strategic initiatives. HR, Recruiting & Onboarding Support Schedule candidate interviews, support recruiting coordination, and assist with onboarding workflows. Help prepare employee-facing documentation and internal communication materials. General Support Provide occasional logistical assistance that supports executive efficiency and overall productivity. Take on a variety of tasks that reduce friction for the leadership team and help them stay focused on strategic efforts. Required Qualifications 5+ years supporting C-suite executives, founders, or senior leadership. Advanced Excel capabilities - formulas, formatting, data organization, and clean spreadsheet design. Strong PowerPoint/presentation development skills with a polished, professional aesthetic. Demonstrated experience using AI tools for drafting, summarizing, organizing, or automating tasks. Excellent writing and communication skills. Strong technical aptitude with modern productivity tools, CRMs, cloud systems, and workflow software. Exceptional organization and prioritization ability in a fast-paced environment. High level of professionalism, discretion, and judgment. Must be able to work on-site, Monday-Friday, at our Raleigh, NC headquarters. Preferred Qualifications Experience in commercial real estate, private equity, or operationally intensive industries. Prior office management or hybrid administrative/operations experience. Experience supporting multiple executives simultaneously. Familiarity with investor relations, board reporting, or executive-level materials. Why Join Us High-impact role supporting the President and Principals of a fast-growing, nationally recognized real estate company. A dynamic mix of executive support, office operations, communications, and project coordination. Direct involvement in key initiatives, leadership priorities, and corporate communications. Entrepreneurial, fast-moving culture where initiative and efficiency are valued. Competitive compensation and meaningful opportunities to contribute to the company's continued success.

Administrative Assistant Fulltime Job Description We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have experience in answering phones, filing, typing, customer service, completing paperwork, and property management. This individual will play a key role in ensuring the smooth operation of our office. Responsibilities: Answering phones and directing calls to the appropriate person Filing and organizing documents Typing correspondence and reports Providing excellent customer service to clients and visitors Completing paperwork accurately and in a timely manner Utilizing property management experience to assist with various tasks Requirements: Previous experience in an administrative role Proficiency in Microsoft Office suite Excellent communication and interpersonal skills Ability to multitask and prioritize tasks effectively Strong attention to detail Property management experience is a plus

America Networks is a leading sensor and networking solutions partner for companies in any Industrial, Manufacturing, and Waste management space. We design and manufacture sensors for storage tanks, water metering, energy metering, gas monitoring, and asset management. Our founders are hardcore telecommunications engineers with combined 200 + years of experience in designing, optimizing and performance engineering; for several mid - large wireless carriers internationally - that saw a need to provide low power, cost efficient sensors to collect data, create alerts, and predict needed actions. We have combined these sensors with low power, wide area (LPWA) networking technologies to provide clients various options to decrease re-occurring costs associated with operating an IoT network of sensors and connected devices. We specialize in design, deployment, optimization, and support of these Networks. Whether an off-the-shelf or custom solution is needed, we'll create a solution and push the data on the best cloud platform to fit your needs, including your own. Job Description Assist employers by performing secretarial and administrative tasks; Coordinate meetings and prepare minutes - Develop presentations, manage expense reports, time recording (vacations, sick days), coordinate travel arrangements, coordinate monthly status reporting, assist in developing annual budget and monitor monthly charges - Maintain department organizational charts, answer phone overflow and make callbacks - Proof and format documents / correspondence, enter contact information into contact management system, maintain file system for contracts and other important documents - Handle facilities and office supply needs, handle and organize incoming mail, review vendor mailings of products and report findings - Coordinate department gatherings (holiday parties, luncheons, major meetings) - Complete special projects as assigned - Work with confidential materials with minimal supervision - Perform other generic office activities High school diploma or general education degree (GED). Proficiency in Microsoft Word, Excel, PowerPoint and Outlook, verbal and written skills, coordination and time management skills, friendly disposition, good telephone etiquette, ability to multi-task. Requires the ability to work well with all levels of internal management and staff. 1 to 5 years of experience. Additional Information Vivek Salvatore vivek.salvatore(@)americanetworks.com **************

The Basics: We are searching for an Executive Assistant with a positive and can-do attitude, who will thrive in our fast-paced dynamic environment. The ideal candidate will have a high level of comfort dealing with executives, have excellent interpersonal and social skills, and be flexible and adapt easily to changing priorities. In this role you will provide support to the Chief Marketing Officer. The ideal applicant will have demonstrated experience working with all levels of internal and external professionals, handling complex calendars and other arrangements for senior executives. A successful candidate must be detail-oriented, a solid multi-tasker, and have prior experience supporting a CxO. In addition, the candidate must be polished and professional, with excellent oral and written communication skills. What you'll do: Administrative functions including calendaring, meeting assistance, expense reports, travel and event planning, assisting with general requests Handle multiple, potentially competing priorities with patience, flexibility and responsiveness Handle confidential and sensitive information with high integrity, ethics and the utmost of confidentiality Handle work with a proactive and efficiency-oriented approach, while being highly organized and paying attention to detail Collaborate with other executive assistants Approach the role with a high degree of dependability, team mindset and a positive attitude We're looking for someone with: Education; BA/BS required Experience; 5+ years of VP or CxO administrative support required Deep experience with a variety of office productivity tools, including Google Apps, Concur, Egencia, Zoom, Microsoft Suite, Box, DocuSign preferred Proficiency and speed with PowerPoint required Excellent organizational skills, attention to detail, and positive attitude Openness to learning new things and to improving processes Handle sensitive information with good judgement and discretion Proactive approach to tasks with a goal of improving the efficiency of the departments supported Manage priorities and handle multiple tasks and requests from department members with frequent, tight deadlines, remaining calm under pressure and responsive throughout About Tanium Tanium delivers the industry's only true real-time cloud-based endpoint management and security offering. Its platform is real-time, seamless, and autonomous, allowing security-conscious organizations to break down silos between IT and Security operations that results in reduced complexity, cost, and risk. Securing more than 32M endpoints around the world, Tanium's customers include Fortune 100 organizations, top US retailers, top US commercial banks, and branches of the U.S. Military. It also partners with the world's biggest technology companies, system integrators, and managed service providers to help customers realize the full potential of their IT investments. Tanium has been named to the Forbes Cloud 100 list for nine consecutive years and ranks on the Fortune 100 Best Companies to Work For. For more information on The Power of Certainty™, visit ************** and follow us on LinkedIn and X. On a mission. Together. At Tanium, we are stewards of a culture that emphasizes the importance of collaboration, respect, and diversity. In our pursuit of revolutionizing the way some of the largest enterprises and governments in the world solve their most difficult IT challenges, we are strengthened by our unique perspectives and by our collective actions. We are an organization with stakeholders around the world and it's imperative that the diversity of our customers and communities is reflected internally in our team members. We strive to create a diverse and inclusive environment where everyone feels they have opportunities to succeed and grow because we know that only together can we do great things. Taking care of our team members Each of our team members has 5 days set aside as volunteer time off (VTO) to contribute to the communities they live in and give back to the causes they care about most. What you'll get The annual base salary range for this full-time position is $85,000 to $255,000. This range is an estimate for what Tanium will pay a new hire. The actual annual base salary offered may be adjusted based on a variety of factors, including but not limited to, location, education, skills, training, and experience. In addition to an annual base salary, team members will receive equity awards and a generous benefits package consisting of medical, dental and vision plan, family planning benefits, health savings account, flexible spending account, transportation savings account, 401(k) retirement savings plan with company match, life, accident and disability coverage, business travel accident insurance, employee assistance programs, disability insurance, and other well-being benefits. For more information on how Tanium processes your personal data, please see our Privacy Policy

JOB TITLE: Executive Administrative Assistant STATUS: Non-Exempt Type: Full Time Smith Anderson is a well-established and dynamic mid-size law firm, providing top-tier legal services to clients across a range of industries. We value a collaborative, innovative, and an inclusive culture. We are looking for an Executive Administrative Assistant to join our team. This position offers the opportunity to provide high-level administrative support to our C-Suite executives. This is an exciting opportunity for a professional who thrives in a fast-paced, client-focused environment and enjoys managing a variety of responsibilities with professionalism, discretion, and efficiency. Duties include but are not limited to: Provide direct administrative support to the firm's executive leadership team, including scheduling, calendar management, meeting coordination, and travel arrangements. Prepare, edit, and format correspondence, reports, and presentations with a high level of accuracy and attention to detail. Manage confidential information with the utmost discretion and professionalism. Coordinate internal and external meetings, including logistics, materials, and follow-up actions. Serve as a liaison between executives, firm departments, and external contacts. Support special projects and firm initiatives as needed, often involving research, data tracking, and document organization. Qualifications: 3+ years of experience supporting senior or C-Suite executives, ideally within a professional services or law firm environment. Exceptional organizational skills with the ability to anticipate needs, prioritize, and manage multiple deadlines. Strong written and verbal communication skills. High level of professionalism, confidentiality, and judgment. Proficiency in Microsoft Office Suite and strong general technology skills. Education: Associate degree or equivalent related work experience Smith Anderson is an equal opportunity employer committed to creating and maintaining a diverse work force. It is the policy of this Firm to recruit, hire, train, develop, promote, and compensate employees without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, genetic information, disability or covered veteran status.

WHAT MAKES US EPIC? At the core of Epic's success are talented, passionate people. Epic prides itself on creating a collaborative, welcoming, and creative environment. Whether it's building award-winning games or crafting engine technology that enables others to make visually stunning interactive experiences, we're always innovating. Being Epic means being a part of a team that continually strives to do right by our community and users. We're constantly innovating to raise the bar of engine and game development. ADMINISTRATION What We Do Our Administrative team plays a key role in Epic's success by providing administrative, scheduling, organizational support, and more to our senior leadership. What You'll Do Epic Games seeks Executive Assistants to support leadership. In this role, you will Provide sophisticated calendar management Be strategic and proactive, by staying on top of team priorities and actively engaging in ways to help meet objectives Book complex domestic and international travel arrangements, including flights, hotels, trains, and taxis/car services; then submit and reconcile expense reports Organize and support domestic and international offsite meetings with both internal employees and external partners, including some travel to attend in person Provide general support to visitors, including booking conference rooms, organizing catering, completing NDAs, compiling agendas, and scheduling meetings Maintain discretion in handling confidential information Be present in team meetings, as requested, and follow up on action items What we're looking for Proven experience as an executive assistant High degree of professionalism in dealing with outside partners and senior executives Excellent time management skills and ability to multitask Exceptional organizational skills, attention to detail, and ability to prioritize Excellent written and verbal communication skills Able to meet deadlines in a fast-paced, quickly changing environment Proficient in Excel, Word, and calendaring software Experience working in gaming, entertainment, technology, or communications fields is preferred College degree, preferred EPIC JOB + EPIC BENEFITS = EPIC LIFE Our intent is to cover all things that are medically necessary and improve the quality of life. We pay 100% of the premiums for both you and your dependents. Our coverage includes Medical, Dental, a Vision HRA, Long Term Disability, Life Insurance & a 401k with competitive match. We also offer a robust mental well-being program through Modern Health, which provides free therapy and coaching for employees & dependents. Throughout the year we celebrate our employees with events and company-wide paid breaks. We offer unlimited PTO and sick time and recognize individuals for 7 years of employment with a paid sabbatical. Pay Transparency Information The expected annual base pay range(s) for this position are detailed below. Each base pay range is relevant only for individuals who are residents of or will be expected to work within the specified locale. Compensation varies based on a variety of factors, which include (but aren't limited to) things such as skills and competencies, qualifications, knowledge, and experience. In addition to base pay, most employees are eligible to participate in Epic's generous benefit plans and discretionary incentive programs (subject to the terms of those plans or programs). New York City Base Pay Range$78,337-$114,894 USD ABOUT US Epic Games spans across 25 countries with 46 studios and 4,500+ employees globally. For over 25 years, we've been making award-winning games and engine technology that empowers others to make visually stunning games and 3D content that bring environments to life like never before. Epic's award-winning Unreal Engine technology not only provides game developers the ability to build high-fidelity, interactive experiences for PC, console, mobile, and VR, it is also a tool being embraced by content creators across a variety of industries such as media and entertainment, automotive, and architectural design. As we continue to build our Engine technology and develop remarkable games, we strive to build teams of world-class talent. Like what you hear? Come be a part of something Epic! Epic Games deeply values diverse teams and an inclusive work culture, and we are proud to be an Equal Opportunity employer. Learn more about our Equal Employment Opportunity (EEO) Policy here. Note to Recruitment Agencies: Epic does not accept any unsolicited resumes or approaches from any unauthorized third party (including recruitment or placement agencies) (i.e., a third party with whom we do not have a negotiated and validly executed agreement). We will not pay any fees to any unauthorized third party. Further details on these matters can be found here.

This position primarily functions as the Executive Assistant to the Chair of Epidemiology and reports directly to the Chair. The position manages the complex and varied tasks associated with supporting the work of the department Chair and other members of the leadership team (Associate Chair(s), Chairs of Departmental Committees, Academic Coordinator(s), and the Business Manager). This position has responsibility for making sure the day-to-day functions, activities, and communications in and from the office of the Chair are conducted effectively and professionally. The position serves as the primary point of contact for all faculty members, staff, and other internal and external stakeholders to communicate with the Chair. This individual independently completes projects and participates on task forces addressing issues of varying scope as assigned by the Chair. This position coordinates administrative support and serves as a high-level staff assistant, gathering, analyzing, editing, and reporting information for activities and strategic initiatives of the department, including Chair's initiatives, research programs and projects. Required Qualifications, Competencies, And Experience - Ability to develop and present independent recommendations to senior administrators in a respectful and knowledgeable manner. - Ability to communicate information of moderate complexity and impact to targeted audiences. - Ability to demonstrate a methodical and logical approach to addressing customer and supervisor needs. - Ability to independently assimilate and communicate information that requires greater understanding and has greater impact on the organization. - Ability to perform research, analyze information and present data in a clear and concise manner to relevant stakeholders. - Ability to construct effective communications and relay them with desired sensitivity and urgency. - Ability to assess the potential impact of internal/external communications efforts and make necessary adjustments. - Ability to coach senior administrators or leaders in techniques to deliver messages effectively, assessing the potential impact on the audience. - Ability to construct recommendations for improvement to various policies, procedures, and special, sometimes sensitive situations. - Ability to utilize relevant office, graphic, and web design software and communication techniques and exercise knowledge of relevant stakeholders to maximize awareness of Department activities and increase participation in the mission of the Department and the School. - Ability to plan and manage multi-faceted and specialized projects. - Ability to develop and maintain effective working relationships with multiple stakeholders to initiate, develop, facilitate, and complete work as assigned. - Ability to match goals with broader organizational objectives and budgetary resources. - Ability to treat confidential information and documents with discretion. - Ability to understand the mission, objectives, and goals of the department. - Excellent interpersonal and written communication skills. - Attention to detail and excellent organizational skills. Preferred Qualifications, Competencies, And Experience - Experience as an executive assistance in higher education preferred. Work Schedule Flexible

AskBio Inc., a wholly owned and independently operated subsidiary of Bayer AG, is a fully integrated gene therapy company dedicated to developing life-saving medicines and changing lives. The company maintains a portfolio of clinical programs across a range of neuromuscular, central nervous system, cardiovascular, and metabolic disease indications with a clinical-stage pipeline that includes investigational therapeutics for congestive heart failure, limb-girdle muscular dystrophy, multiple system atrophy, Parkinson's disease, and Pompe disease. AskBio's gene therapy platform includes Pro10, an industry-leading proprietary cell line manufacturing process, and an extensive array of capsids and promoters. With global headquarters in Research Triangle Park, North Carolina, and European headquarters in Edinburgh, Scotland, the company has generated hundreds of proprietary capsids and promoters, several of which have entered pre-clinical and clinical testing. Our vision: Pioneering science to create transformative molecular medicines. Our mission: Lead innovative science and drive clinical outcomes to transform people's lives. Our principles: * Advance innovative science by pushing boundaries. * Bring transformative therapeutics to patients in need. * Provide an environment for employees to reach their fullest potential. Our values: * Be a Pioneer. We are not afraid of the impossible and to innovate to make gene therapies accessible to those in need. * Cultivate Collaboration. Strive to be the best teammate, actively listen, openly communicate, and embrace diverse points of view. * Embrace Responsibility. We are humbled by the enormity of our mission. We hold a relentless commitment to advance science and clinical outcomes for our patients, families, and caregivers. * Raise the Bar. Continuously drive improvements and efficiencies. Seek and provide constructive feedback. Have a bias for learning and action. * Act with Uncompromising Integrity. Be honest, transparent, and committed to doing what's right in every situation. Make clear commitments and follow through. Position Summary The Executive Assistant to the Chief Scientific Officer will be the single point of contact for the administrative needs of the CSO here at AskBio. The ideal candidate must be able to arrange travel and meetings of the CSO across sites/geographies, demonstrate leadership and strong collaboration with administrative colleagues throughout the organization at AskBio and Bayer, and have the flexibility to respond to shifting priorities with great frequency in a fast-paced environment. This position is based at AskBio's Headquarters in RTP, North Carolina. Job Responsibilities Travel Management: * Full travel management and planning across multiple sites and geographies of AskBio and Bayer. This includes research options and book flights, car, hotel, passport / visa(s), entertainment / dinners and ensures all itineraries and details are added to exec calendars / schedules * Complete expense reports and / or check requests, process invoices. Review Purchase Orders and track project expenses Calendar Management: * Full global calendar management (calendar owner) includes scheduling all meetings (internal / external), logistical details such as scheduling across time zones, resolving conflicts, accepts meetings, maintains and manages executives' calendar to be current and up to date. * Schedule meetings, appointments, and travel worldwide. * Collects and provides prep in advance for exec which includes agendas, objectives, reports and materials as required. Meetings & Events: * Coordinate meetings, events, and off-sites including but not limited to scheduling and agenda prep and dissemination * Provide CSO with consistent meeting reminders and details for each meeting. * Ensure meeting room and Teams calls are set up as planned prior to meeting, ensure IT / Equipment fit meeting requirements, assisting with start of meeting includes turning on equipment, starting Zoom / conference call connection, ensuring participants in attendance. * Order food, secure locations and set up, secure equipment resources needed, coordinate hotel and transportation services. * Facilitate transitions between contacts and greet guests as appropriate. Communications: * Develop a solid understanding of the complex, global environment and stakeholders at AskBio and Bayer * Interact credibly with individuals inside and outside of the company Other Responsibilities (including but not limited to): * Maintain team emails distribution lists * Manage highly confidential and sensitive information * Create and maintain org charts * Assist with passport and visas as needed * Manage vacation schedules * Order office supplies and equipment where needed Minimum Requirements * Bachelor's degree and 5+ years' administrative support experience OR High School Diploma and 9+ years' administrative support experience * Unrivaled organization skills with a keen ability to prioritize and juggle tasks and projects * Experience arranging and managing domestic and international travel * Strong experience and expertise using the MS Office suite (Outlook, PowerPoint, Excel and Word), Teams, SharePoint and Concur (Travel and Expense). * Maturity and discretion to manage and maintain confidential and sensitive information * Advanced communication skills, both verbal and written * Works well collaborating with others and networking with senior key internal / external stakeholders * Proven dependability, reliability, and resilience * Strong sense of urgency and a record of proactively taking initiative with minimal supervision Preferred Education, Experience and Skills * Bachelor's Degree in a related field * Experience in arranging international travel AskBio Inc. (AskBio) is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State or local laws. All employment decisions are based on valid job‐related requirements. If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to use or access our website, you may request a reasonable accommodation to express interest in a specific opening by calling us at ************** or sending us an email at ******************. Agencies: Please do not contact any employee at AskBio about this requisition. Any resume submitted by a recruitment agency to any employee at AskBio, through any medium, will be deemed the sole property of AskBio unless the agency was engaged by AskBio Talent Acquisition team to recruit for that position. All agencies must have a prior executed service agreement with AskBio prior to any search engagement. If a candidate who was submitted outside of the AskBio agency process is hired by AskBio, no fee or payment of any kind will be paid to the agency.

JOB TITLE: Executive Administrative Assistant STATUS: Non-Exempt Type: Full Time Smith Anderson is a well-established and dynamic mid-size law firm, providing top-tier legal services to clients across a range of industries. We value a collaborative, innovative, and an inclusive culture. We are looking for an Executive Administrative Assistant to join our team. This position offers the opportunity to provide high-level administrative support to our C-Suite executives. This is an exciting opportunity for a professional who thrives in a fast-paced, client-focused environment and enjoys managing a variety of responsibilities with professionalism, discretion, and efficiency. Duties include but are not limited to: Provide direct administrative support to the firm's executive leadership team, including scheduling, calendar management, meeting coordination, and travel arrangements. Prepare, edit, and format correspondence, reports, and presentations with a high level of accuracy and attention to detail. Manage confidential information with the utmost discretion and professionalism. Coordinate internal and external meetings, including logistics, materials, and follow-up actions. Serve as a liaison between executives, firm departments, and external contacts. Support special projects and firm initiatives as needed, often involving research, data tracking, and document organization. Qualifications: 3+ years of experience supporting senior or C-Suite executives, ideally within a professional services or law firm environment. Exceptional organizational skills with the ability to anticipate needs, prioritize, and manage multiple deadlines. Strong written and verbal communication skills. High level of professionalism, confidentiality, and judgment. Proficiency in Microsoft Office Suite and strong general technology skills. Education: Associate degree or equivalent related work experience Smith Anderson is an equal opportunity employer committed to creating and maintaining a diverse work force. It is the policy of this Firm to recruit, hire, train, develop, promote, and compensate employees without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, genetic information, disability or covered veteran status.

Executive Administrative Assistant needs 5+ years experience Executive Administrative Assistant requires: Onsite Must have proficient Word, Excel and PowerPoint skills Senior admin assistant Reporting Scheduling Calendaring C level support Executive Administrative Assistant duties: Interfaces with all levels of leadership and associates within assigned business unit, and may have direct client contact. Receives and responds to correspondence. Prepares reports, maintains files, and performs other duties as related to administration. Acts as a department liaison or resource through knowledge of daily operations. Makes travel arrangements and manages corporate expenses related to travel. Manage in person meeting logistics, including food orders and tech support for presentations. . Coordinates special projects for a department, including reporting, budget monitoring, and developing timelines and meeting agendas. Enhances workflow by assisting with documentation, communication, and scheduling. Performs a wide range of administrative and staff support duties at an advanced complexity level. Key to maintaining executives schedules, arranging meetings and appointments and providing reminders.

This is a generic posting: Only MSA candidates with a signed internship agreement will be considered.

The JC Raulston Arboretum is a nationally acclaimed garden with one of the largest and most varied collections of landscape plants adapted for landscape use in the Southeast. It is part of the NC State University's campus and offers a unique opportunity for students to study and enjoy this varied collection of plants. Part of the Arboretum's mission is to provide educational experiences to the general public, students of all ages, and the green industry. The JC Raulston Arboretum maintains a vibrant calendar of programs ranging from free, online programming to weekend symposiums to summer camps for children and youth. The Nonprofit Administration Intern will dive into the heart of running our vibrant public garden and will be an integral part of the team that supports daily operations. Working closely with our permanent staff, you will gain practical work experience in nonprofit planning and procedures. Specific responsibilities will be dependent on current organizational priorities, and intern skills and interests. Project areas may include special events, marketing, member and public communication, membership processing, volunteer administration and program administration. A significant portion of this internship will involve communications work, including drafting and sending email newsletters, creating and scheduling social media content, and posting educational programs to community calendars. The intern may also assist with membership processing, including data entry, renewals and member communications. Internship will run between May 11 through August 14, 2026. This is a 32-40 hour per week position. Work Schedule: Work schedule will be determined with intern, but will take place during business hours, Monday- Friday, 8:00 AM - 5:00 PM (may vary with program needs). Occasional night or weekend hours may be needed. Education Requirements: Full-time undergraduate student in a 4-year college program, preferably majoring in business administration, communications, marketing or English. Students in horticulture, landscape design, botany or other plant related sciences with excellent communications skills should apply. Students who will graduate in Spring 2024 are eligible. Is Time Limited No If Yes, Appointment Length Wolfpack Perks and Benefits As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: * Health Insurance for Temporary Employees * Enhance your career with LEAD courses * Attend non-revenue generating sporting events for free. Attain Work-life balance with our Childcare discounts, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered. Department Information Job City & State Raleigh, NC Department JCRA System Information Classification Title Temporary-Technical/Paraprofessional Working Title Temporary Nonprofit Administration Summer Intern Position Information Requirements and Preferences Work Schedule 32-40/hrs per week Other Work/Responsibilities * n/a Minimum Experience/Education * Full-time undergraduate student in a 4-year college program Department Required Skills * Excellent verbal and written communication skills * Ability to take on new tasks * Ability to work independently * Strong project management, multitasking, and decision-making skills * Follow and complete instructions and work with common safety practices to protect yourself as well as fellow Arboretum staff * Ability to move about freely in the garden on uneven and often we grounds Preferred Years Experience, Skills, Training, Education * Experience using Canva, Adobe, or other creative/design development software * Photography and/or videography experience Required License or Certification * Valid driver's license Valid NC Driver's License required? Yes Commercial Driver's License Required? No Recruitment

The Administrative Associate is the first point of contact for Cerity Partners visitors and callers, providing excellent customer service and support to both internal and external stakeholders. This position is responsible for front-desk reception duties, office upkeep, clerical support, and assisting with general office operations. Primary Responsibilities Greet and direct visitors, including vendors, clients, and job candidates, both in person and via telephone. Answer office phone calls, redirecting them as necessary. Coordinate office events, team meetings, client lunches, and other office-related events, maintaining appropriate calendars. Handle incoming and outgoing mail (FedEx, UPS, USPS, messengers) and perform tasks such as scanning, faxing, and copying. Manage office inventory, ensuring supplies are well-stocked and organized. Ensure the office remains tidy and presentable, including maintaining conference rooms, managing printers, and keeping the kitchen organized. Assist team members by resolving administrative issues and supporting client gift-giving processes. Send out stationery such as thank you notes, birthday cards, and anniversary gifts to clients. Other duties as assigned Required Qualifications: High School diploma or equivalent. 0-5+ years of administrative experience, preferably in a reception or clerical role in the financial industry. Preferred Qualifications: Excellent communication, organizational, and time management skills. Expert proficiency with Microsoft Office suite of products, Zoom, Teams and standard office equipment. Commitment to confidentiality and maintaining discretion. Ability to collaborate effectively in a team-based environment. High degree of professionalism in working with diverse groups of people, including senior executives, colleagues, community leaders and clients. Comfortable working in a fast-paced, dynamic environment. Display excellent time management skills. Adherence to compliance policies and procedures. Ability to exercise independent judgment in planning and prioritizing work Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Why Cerity Partners: Our people drive our success by working together to deliver exceptional service to our clients. Below is a glimpse of the key elements of our total rewards package: Health, dental, and vision insurance - day 1! 401(k) savings and investment plan options with 4%match Flexible PTO policy Parental Leave Financial assistance for advanced education and professional designations Opportunity to give back time to local communities Commuter Benefits Cerity Partners is committed to providing an environment where all individuals can be their authentic selves. We are an Equal Opportunity Employer who respects each individual and supports the diverse cultures, perspectives, and experiences of our colleagues. We are dedicated to building an inclusive and diverse workforce and will not discriminate based on race, religion, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cerity Partners is committed to working with and providing accommodations to applicants with disabilities or special needs. For those needing accommodations, please reach out to **************************. Applicants must be authorized to work for any employer in the U.S.