Senior administrative assistant jobs in Cherry Hill, NJ

About the role Eclipse is a fast growing real estate development company working across multifamily, mixed use, and residential projects in Philadelphia. We operate at a high standard and need someone who brings structure, organization, and reliability to a fast moving environment. This role supports the founders and helps manage essential daily operations. What you will do • Manage schedules, meetings, and day to day coordination • Keep the office organized and operations running smoothly • Handle administrative tasks, logistics, and follow up • Assist with occasional errands or personal support as needed • Anticipate needs and help the team work efficiently What makes you a fit • Organized, detail oriented, and proactive • Strong communication skills and polished professional presence • Comfortable juggling shifting priorities • Trustworthy, discreet, and reliable • Able to work independently and solve problems quickly Requirements • Two to six years experience in EA, administrative, or office support roles • Strong written and verbal communication skills • Comfortable with Microsoft Office • Full time in office availability in Philadelphia

A family owned business in Langhorne is looking to add an administrative assistant to their team due to their long-time administrator retiring. This position will have the ability to cross train with the outgoing admin for 2-3 months and get up to speed before taking over all responsibilities. A successful candidate will have great communication, disposition, and ability to provide customer support. Luckily we have placed two people at this organization in 2025 so we can shed light on the culture and experiences over other individuals during on boarding. Customer Service & Warranty Manage customer service files after home closings. Email homeowner guides and welcome information. Receive service requests and issue work orders to appropriate contractors. Follow up with vendors to ensure timely completion of service tasks. Close out service orders and requests in the system. Send reminders for 60-day and 1-year warranty milestones. Schedule warranty inspections with homeowners and field representatives. Track all service and warranty work through spreadsheets. Office & Administrative Support Retrieve and process mail daily. Apply postage and maintain postage supplies. Track and update printer page counts as required. Support accounting with check runs. Order office supplies using established accounts (office supply vendors and online platforms). Vendor & Insurance Coordination Track expiring insurance certificates weekly using internal reports. Contact vendors to obtain updated certificates. Update expiration dates in the internal system. Maintain certificates in physical and digital files. Contract Support Assemble and send contracts via electronic signature platform. Collect required vendor documentation (including insurance). What You Bring 5+ years experience in a similar position. Strong organizational and multitasking skills. Excellent follow-up and communication with homeowners, vendors, and internal team members. Able to manage multiple deadlines and maintain accurate records. Comfortable learning proprietary software and working in spreadsheets. Customer-focused mindset with attention to detail. View the full list of our open positions here: Main Line Search Job Openings

Full-time Description We are looking for a qualified candidate to be a critical part of facilitating ministry domestically, online, and globally for the Chief Academic Officer. The candidate will work closely with faculty and administrative departments at the seminary, as well as ministry partners around the world. Our ideal candidate is a friendly, eager-to-assist individual who can bring clarity and order to the flurry of activity we experience in a busy academic environment. This person should demonstrate aptitude in the areas of leadership, communication, and problem solving in varied situations, as well as administrative organization and decision-making skills. Duties and responsibilities 1. Administrative Responsibilities Calendar and Email support Meeting Agenda preparation Take meeting notes / capture action items / record official meeting minutes Coordinate meal hospitality for Faculty, Students, and Staff Prepare and submit expense reports Coordinate with President's Office on various Westminster initiatives 2. Event Support Support Academic Lectures and other on-campus events Plan and execute other Faculty events 3. Stewardship Responsibilities Record correspondence (written & digital) with major donors Utilize Salesforce to log and maintain stewardship relationships Process travel reimbursements Send floral arrangements (congratulatory, get well soon, sympathy, etc.) Occasional project / event support, as approved by CAO Prepare materials for donor meetings Communicating with and scheduling meetings with external constituents 4. Other duties as required Requirements Skills and Attributes A warm heart towards hospitality and desire to engage with people in various areas and avenues of life A strong orientation to detail and an ability to manage multiple tasks simultaneously Creativity and Flexibility Excellent oral and written communication skills Proficiency in Microsoft Excel, Google Docs and general technological aptitude Familiarity with CRM software such as Salesforce (or willingness to learn) Organizational skills, including ability to prioritize multiple responsibilities Advanced customer service skills required Wisdom, discernment, confidence, and discretion in confidential and relational matters Qualifications Bachelor's degree Knowledge of Westminster's distinctives and history Working conditions This position operates in a professional office environment, with an expectation of working on-campus. This is a Full-time non-exempt position, with 40 hours per week expected. Westminster Seminary offers FT employees valuable benefits including: Generous PTO, retirement plan contributions, medical/dental/vision/life insurance, a flexible and casual work environment for most positions, and a faith-based culture rooted in God's word. Westminster Theological Seminary hires only personnel who belong to a Protestant evangelical church and subscribe to Biblical orthodoxy (belief) and orthopraxy (practice). Employees shall affirm their agreement with the historic, trinitarian Christian faith as expressed in the Apostles' Creed. Otherwise, Westminster Theological Seminary is an equal opportunity employer, dedicated to providing equal employment and advancement opportunities to all individuals, except as specifically allowed by federal and state law, and basing employment decisions on merit, qualifications and training. Westminster Theological Seminary does not discriminate in employment opportunities or practices on the basis of race, color, religion (except as religion is a bona fide occupational qualification), sex, national origin, age, disability or any other classification protected by law. In accordance with the above paragraph, all employees are required to sign Westminster Theological Seminary's Community Life Policy affirming their commitment to Christian belief and practice as described in the policy.

Administrative Assistant position reporting to launch team Director. Handle all admin/secretarial duties, including setting up meetings, scheduling appointments, maintaining calendar and proactive email management for the launch team; Arrange meetings, events and conferencing (telephone and video) involving groups of people in different locations and organizations, ensuring that all-admin details are considered; Responsible for international and domestic travel arrangements as necessary; prepare itineraries, transportation arrangements. Exercise judgment and act independently while handling admin details for a variety of matters on the launch team including communication with other departments, outside companies, consultants, vendors and internal senior managers; Prepare/collate presentations, correspondence and reports for the team. Prioritize work to meet teams needs, exercising initiatives and judgment in making decisions. Additional Information All your information will be kept confidential according to EEO guidelines.

The AACR is seeking an experienced Senior Executive Assistant to support the CEO and Executive Office staff. The AACR is a non-profit organization with an international outreach. The primary responsibilities of the Senior Executive Assistant are to provide high-level administrative support to the CEO and the Director of Executive Office Administration by managing the CEO's schedules and communications, gathering documents to prepare for meetings, coordinating travel arrangements, drafting correspondence, and assisting with other administrative tasks to facilitate the operations of the Executive Office. Responsibilities • Efficiently manage and organize the CEO's complex calendar and daily schedule, ensuring optimal time for allocation and prioritization of meetings, appointments, and commitments • Prepare the CEO for meetings by conducting thorough research and collaborating with internal and external staff liaisons to prepare meeting files (including meeting agendas, relevant materials, and comprehensive briefings), thus ensuring that the CEO is well prepared for each engagement • Draft emails, letters, memos, and other correspondence on behalf of the CEO as directed • Coordinate travel arrangements for the CEO (major tasks include: preparing in-depth travel itineraries and comprehensive travel packets, updating the CEO's calendar with travel and meeting details, coordinating with the AACR Meetings staff on travel and accommodation arrangements, communicating with internal and external staff liaisons to finalize travel logistics, and completing travel expense reports) • Provide other administrative assistance to the CEO and the Director of Executive Office Administration, such as setting up meetings, responding to emails addressed to the CEO, screening phone calls, and welcoming visitors • Act as a primary point of contact among the internal staff and external stakeholders, demonstrating professionalism, discretion, and good judgment in all interactions • Prepare notes, emails, documents, and reports of internal and external meetings as directed • Facilitate effective communications within the organization by distributing critical information, decisions, and action items resulting from CEO meetings, as directed • Contribute to the overall success of the Executive Office team by collaborating with colleagues and providing backup support as needed • Perform other tasks as assigned Qualifications • Bachelor's degree required; Master's degree a plus • Degree in English or Communications a plus • Minimum 10 years of experience in the management of a C-level office or Executive Office environment • Experience providing administrative assistance in a non-profit organization • Experience working in a scientific institution, especially cancer-related, a plus • Excellent written and oral communication skills • Exceptional time management and multitasking abilities • Excellent interpersonal skills • Superb attention to detail • Strong organizational skills, including managing, tracking, and retaining important documents • Ability to function well in a fast-paced environment • Ability to travel for business • Solid knowledge of Microsoft Office Suites

An executive assistant coordinates and provides high-quality administrative support to the executive team. An executive assistant's role may also include analyzing documents, preparing research reports, and occasionally supervising staff members. As such, executive assistants function as an integral and indispensable part of the office. Responsibilities for Executive Assistant Schedule appointments, and maintain and update supervisors' daily calendar Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly Maintain confidentiality of highly sensitive information Manage complex office administrative work requiring the use of independent judgment and initiative

Join Clarivate as a Senior Executive Assistant and become the powerhouse behind our General Counsel and legal team. In this high-impact role, you'll be the strategic right hand-masterfully managing schedules, orchestrating meetings, and serving as a key liaison to our public company board of directors. You'll thrive in a fast-paced, cross-functional environment where your discretion, precision, and proactive mindset will keep operations running smoothly and efficiently. If you're a detail-driven professional who loves being at the center of it all, this is your opportunity to shine. About You - experience, education, skills, and accomplishments… 2+ years of experience providing administrative support to senior leadership in a fast-paced environment Deep abilities with Microsoft Office suite, specifically Outlook, Word, Excel and PowerPoint including experience designing accurate, compelling presentations, reports and communications Experience with global travel It would be great if you also had… Associate's degree or higher An understanding of legal processes Experience with public company boards of directors Experience with a Board portal such as Boardvantage or Diligent What will you be doing in this role?... Prepares reports, presentations, and materials to support executive decision-making. Plans and coordinates meetings and events, ensuring all logistics are managed to meet executive needs. Maintains communication with stakeholders, ensuring timely follow-up and clear communication. Coordinates travel logistics, including bookings, itineraries, and accommodations, to align with executive schedules. Learns and recommends best practices for managing executive calendars and streamlining administrative processes. Provides key updates and critical information to team members and executives in a clear, concise manner. Monitors expense reports, procurement activities, and compliance with company policies. About the Team The role will be an integral part of our Legal, Risk & Compliance (LRC) team. The LRC team is made up approximately 75 legal, risk & compliance professions globally. We operate as strategic business partners to many key stakeholders across the business. Compensation - US Only The expected base salary for this position is $65,600- $82,000 USD per year. This role is eligible for (incentive or bonus) earnings. Individual pay is based upon experience, education, skill and ability, expertise, and relevant factors. In addition to a competitive remuneration package, you will be eligible to participate in a benefits package that includes medical, dental, prescription drug, life insurance, 401k with match, long term disability coverage, vacation, sick time, volunteer time, discount programs, and many more. Hours of Work This is a full-time, hybrid, position, primarily working core business hours in Eastern Time zone, with flexibility to adjust to various global time zones (primarily London time zones) as needed. This role will be based in either our New York City or Philadelphia offices #LI-hybrid #CB At Clarivate, we are committed to providing equal employment opportunities for all qualified persons with respect to hiring, compensation, promotion, training, and other terms, conditions, and privileges of employment. We comply with applicable laws and regulations governing non-discrimination in all locations.

The Executive Assistant to the VP of Shows & Events plays a pivotal role in supporting the leadership and operational success of the Philadelphia Flower Show and related initiatives. This position ensures the VP's time, communications, and priorities are effectively managed, enabling both smooth day-to-day operations and long-term strategic planning. The ideal candidate is a highly organized, detail-oriented professional who thrives in a dynamic environment and enjoys coordinating across multiple teams. They will serve as a trusted liaison between the VP, internal colleagues, and external partners, helping translate vision into action and ensuring key initiatives stay on track. Primary Responsibilities: Operational & Administrative Support Manage the VP's daily and weekly priorities, ensuring preparation for upcoming deliverables, meetings, and deadlines. Maintain and organize project and team calendars aligned with departmental priorities. Coordinate and schedule meetings, travel, and logistics. Monitor and assist in managing the VP's inbox, helping prioritize and respond as needed. Support financial organization by tracking invoices, budgets, and expense reports for VP review. Provide coverage for the PHS Library reception, in collaboration with the other Executive Assistants, when support is needed by the Office of the President. Document & Meeting Preparation Prepare, edit, and format agendas, presentations, dashboards, and timelines using various software tools. Capture meeting notes, follow-up items, and ensure timely communication of next steps. Relationship & Communication Management Serve as a primary point of contact for internal and external stakeholders. Facilitate consistent communication and touchpoints with key partners and collaborators. Represent the VP with professionalism, discretion, and warmth. Qualifications/Specification: Minimum degree required : Associate degree with significant relevant experience or professional certification (e.g., CAP, PMP, or adjacent admin training); Bachelor's degree in communications, business administration, project management, or a related field strongly preferred Years of experience : Minimum of 3-5 years of experience in an administrative, coordinator, or executive support role. Ideally, 5-7 years, particularly supporting a senior leader or department head in a complex, multi-stakeholder environment (nonprofit, event production, or creative organization experience a plus). Licenses/Certifications : N/A Driver's License : N/A Knowledges, Skills, Abilities required for success : Exceptional written and verbal communication skills, especially in email and professional correspondence. Strong relationship management skills with a natural ability to build and maintain trust Excellent organizational and time-management abilities with keen attention to detail. Reliable and proactive in anticipating needs, following up, and solving problems. Discreet and professional in handling confidential and sensitive information. Adaptable, flexible, and comfortable working in an evolving environment. Tech-savvy and comfortable using productivity, scheduling, and presentation tools. EEO NOTICE : At PHS, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. Benefits: PHS offers a comprehensive package of benefits for full-time team members, including, but not limited to: a 403(b) savings plan with employer contributions; medical, dental and vision insurance; paid time off, including 19 paid holidays, 18 days of paid time off annually; flexible spending accounts, PHS paid insurances and optional personal insurance policies, and an employee assistance program. Eligibility for benefits is governed by the applicable plan documents and policies.

_This position is remote and can be based anywhere within the United States. Candidates must be able to work within EST or CST business hours._ **_What Administration contributes to Cardinal Health_** Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues. **_Responsibilities_** + Maintain Vice President's calendar, including but not limited to management of daily schedule, quickly responding to schedule changes, coordinating multiple schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.) + Provides executive administrative support for eight other Vice President level leaders. + Maintain confidentiality of executive communication, projects, and work. + Coordinate travel including the booking of all flights, hotels, car rental, etc. for conferences, and other external and internal events and meetings. + Prepare and submit expense reports for executive staff members as requested. Review and approve expense reports as executive delegate which requires familiarity with all T&E policies. + Coordinate department leadership meetings and arrange catering and transportation when needed. + Create, edit, and proofread Microsoft PowerPoint, Excel and Word documents and presentations utilizing data or input provided by staff inclusive of managing shared live versions on Microsoft Teams. + Maintain team organization charts. + Screen incoming calls/inquiries and handle independently where possible. + Other administrative support duties (i.e., functional support during key projects), as assigned. **_Qualifications_** + 6+ years of experience, preferred + High School Diploma, GED or technical certification in related field or equivalent experience, preferred + Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts) + Proficient verbal and written communication skills + Proven experience and ability to multitask. + Ability to interface with employees at all organizational levels, especially VP+ level. Work collaboratively with peer level Executive Administrative Assistants. + Ability to escalate issues when necessary. + Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities. + Detail-oriented and able to work with a high level of confidentiality, experience using discretion and judgment in all interactions. + Proficient in Microsoft Office programs and Outlook **_What is expected of you and others at this level_** + Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments + Comprehensive knowledge in technical or specialty area + Ability to apply knowledge beyond own areas of expertise + Performs the most complex and technically challenging work within area of specialization + Preempts potential problems and provides effective solutions for team + Works independently to interpret and apply company procedures to complete work + Provides guidance to less experienced team members + May have team leader responsibilities but does not formally supervise **Anticipated hourly range:** $27.00/hr - $42.00/hr **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/29/2025 *if interested in opportunity, please submit application as soon as possible. _**The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity._ _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Assists with the administrative functions of the department. Performs varied tasks to support department management requiring considerable judgement in problem solving and extensive knowledge of departmental and institutional policies and procedures. Continually works to ensure the smooth operation and workflow of the department. Handles time sensitive and confidential information. Core Responsibilities * Provide comprehensive administrative support to leadership and management teams. * Coordinate meetings, prepare and distribute agendas and minutes, and manage related logistics. * Process departmental paperwork, such as contracts, invoices, purchase orders, and expense reports. * Manage calendars, conference room scheduling, and department communications. * Maintain office organization, supplies, and general administrative systems. * Handle confidential information with discretion and professionalism. * Support process improvement and departmental initiatives to enhance efficiency. Program and Event Coordination * Assist with planning and coordination of departmental programs, recognition events, and special projects. * Partner with internal teams and external stakeholders to ensure successful event execution and communication. * Support logistics, materials preparation, and follow-up activities related to events and initiatives. Council and Committee Support * Provide administrative support for department-led councils, committees, and workgroups. * Coordinate meeting schedules, prepare materials, and document discussions and action items. * Facilitate communication and follow-up between members and leadership. Project and Data Support * Assist in tracking and maintaining records related to departmental initiatives, scholarships, and other administrative programs. * Prepare reports, maintain databases, and ensure accuracy of documentation. * Support continuous improvement efforts and implementation of new processes or systems. Technology and Systems Proficiency with Microsoft Office applications and other collaboration tools such as Teams, SharePoint, Outlook, Copilot and AI Education Bachelor's Degree Required or Combination of relevant education and experience may be considered in lieu of degree Required Experience 3 years experience in a related administrative capacity Required 1 year experience in a healthcare setting Preferred '384237

Become an integral part of Consumer and Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Marketing Growth and Innovation (MG&I), you will need to work well in a team environment, be able to represent the executive leaders with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. You will also be a part of the team's work by helping our teams succeed through effective calendar management and event setup. Job responsibilities: Maintain complex and detailed calendars across various executives within the credit decisioning Unit Use appropriate discretion in dispensing information; manage the coordination and logistics of both internal and external meetings across stakeholders, proactively prioritizing and connecting with other assistants Assist teams in arranging complex meetings involving senior leadership or large groups; arrange and coordinate complicated domestic and international travel and associated invoices and T&E expense claims for the executives, ensuring policy compliance Organize all aspects of internal and external events, including catering and transportation Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access for new hires Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Manage priorities by understanding urgency, seniority, and importance of meeting content and participants Respond to fire drills with poise and balance relative to other priorities Required qualifications, capabilities, and skills: Over 3 years of prior administrative experience Advanced organizational skills, ability and instinct to connect dots and escalate issues as required Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Sound application of English grammar, punctuation and spelling Excellent written and spoken etiquette and ability to manage competing priorities i.e. calendar management Self-starter with ability to track and manage work across multiple priorities Professional maturity and ability to remain calm under stress Ability to provide and receive constructive feedback and coaching Preferred qualifications, capabilities, and skills Experience supporting at an executive or Managing Director level (or equivalent) or above College degree Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Our Customer Service Administrator will provide program coordination along with performing administrative functions for our clientele. They interact with NeuroPath Healthcare Solutions clients by ensuring they receive the services they need and resolving any complaints. Who We Are : At NeuroPath Healthcare Solutions , we provide comprehensive technology driven healthcare solutions for healthcare organizations, including hospitals, long term care, outpatient facilities, and residential treatment. We are focused on acquiring the best talent. We want our Customer Service Administrator to be internally motivated and adaptive. We value our fast -paced team dynamic and are looking for individuals who embody our core values as a client focused organization. Duties/Responsibilities: · Interacts with clients via telephone or email, to provide support and information on products or services. · Collects and enters requests for new or additional services. · Assigns and schedules services. · Fields client inquires and complaints; when the issue is beyond the representative's knowledge, forwards to the assigned specialist or other appropriate staff. · Performs client satisfaction calls. · Ensures that appropriate actions are taken to resolve clients' problems and concerns. · Maintains client accounts and records of client interactions with details of inquiries, complaints, or comments. · Attends in -service training as required by regulation. · Adheres to all agency administrative and clinical policies and procedures. · Performs other related duties as assigned. Requirements Skills/Abilities: · Excellent communication skills including active listening. · Service -oriented and able to resolve customer grievances. · Proficient computer skills with the ability to learn new software. · Must consent to and pass a formal background check including fingerprinting. · Bilingual (Spanish Speaking) is a plus. Education and Experience: · High school diploma or equivalent with at least three years relevant experience · Associates degree or equivalent with at least one -year related experience. · Customer service experience required.

The Senior Executive Assistant to the President is a senior-level professional with extensive leadership experience in higher education and public administration. This role supports the President in carrying out institutional responsibilities by conducting research; preparing strategic analyses; drafting policy and planning documents; coordinating academic, administrative, and operational initiatives; managing executive-level communications; and ensuring effective follow-through on institutional priorities. The position requires an individual with exceptional judgment, superior writing and analytical skills, broad institutional knowledge, and the ability to manage complex projects involving multiple divisions and stakeholders. This is a part time position. * Serve as senior advisor to the President on academic, administrative, financial, and strategic matters. * Prepare briefing materials, presentations, executive summaries, analytical reports, working papers, and policy drafts. * Review, evaluate, and synthesize institutional data for decision-making. * Conduct research and analysis on academic programs, enrollment management, budgeting, capital planning, and administrative operations. * Prepare strategic plan drafts, action plans, assessment reports, and accreditation materials. * Advise the President on trends, risks, opportunities, and policy implications. * Develop forecasting methodologies, enrollment analyses, and operational planning models. * Draft institutional policies related to academic standards, credit hours, transfer procedures, faculty matters, governance, and administrative operations. * Support the President's Office in preparing materials for Board of Trustees. * Assist with compliance, accreditation, and regulatory processes. * Lead or support special studies, program evaluations, and organizational reviews. * Manage sensitive personnel, labor relations, and governance matters in collaboration with the President. * Monitor progress on executive goals, deadlines, and action items. * Assist in evaluating and improving institutional processes, policies, and structures. OVERALL PURPOSE AND RESPONSIBILITY: The primary and most important overall responsibility of all employees is to provide service in a pleasant, helpful, and effective manner to our students and other members of the College community.Education Required: * Doctorate degree (Ph.D.) from an accredited institution, preferably in Political Science, Public Administration, Higher Education Administration, or a related discipline. Experience Required: * Minimum of 10 years of senior-level administrative experience in executive leadership (President, Provost, Executive Director, Chancellor, or equivalent). * Experience overseeing or coordinating complex institutional functions such as academic programs, student services, budgeting, strategic planning, policy development, or government operations. * Demonstrated experience preparing analytical reports, policy documents, strategic plans, and operational assessments. * Experience coordinating interdepartmental initiatives, managing special projects, and supporting accreditation or institutional review processes. * Experience overseeing complex public-sector operations (e.g., statewide agencies, state-funded programs, or multimillion-dollar operational systems). * Demonstrated experience in institutional research, enrollment management, facility planning, financial administration, labor relations, and academic governance. * Extensive background in policy analysis, legislative relations, grant administration, accreditation processes, and organizational planning. * Professional experience in teaching, research, publication, and public presentation. * Demonstrated record of progressive administrative responsibility at senior levels within higher education, government, or large-scale public agencies. Skills/Abilities /Knowledge /Other Requirements: * Exceptional writing, research, analytical, and organizational skills. * Demonstrated ability to manage confidential information with discretion and integrity. * Executive-Level Communication: Demonstrated ability to draft policy papers, strategic analyses, formal reports, research documents, speeches, presentations, and executive correspondence. * Strategic & Analytical Thinking: Ability to synthesize complex information, conduct institutional research, perform SWOTs, develop forecasting methodologies, and evaluate academic and administrative systems. * Leadership & Management: Ability to coordinate multi-unit teams, manage cross-divisional initiatives, support senior leadership, and oversee sensitive institutional processes. * Higher Education Expertise: Deep knowledge of accreditation, academic programs, faculty affairs, student services, budgeting, enrollment management, facility planning, capital projects, and institutional organization. * Government & Public Policy Acumen: Advanced knowledge of state government operations, legislative processes, public finance, grant administration, and interagency coordination. * Organizational Insight: Ability to navigate complex institutional environments, build relationships, manage confidential issues, and operate effectively with governing boards, trustees, and senior leadership. * Technical Proficiency: Strong competence with data analysis, planning tools, academic and administrative information systems, and Microsoft Office and related technologies. INSTITUTIONAL EFFECTIVENESS: Collaborates with department members and/or the Compliance, Assessment and Research team to support planning, assessment, data collection and reporting for continuous improvement of the college. Employee Classification: Part Time

Experimental Station - Administrative Assistant Brown & Root is currently seeking an experienced outgoing candidate for a Maintenance Assistant to support Power Operations at the Experimental Station based in Wilmington, DE. Responsibilities: Create SAP Notifications and Work Orders Create Requisitions in SAP Assist with maintaining and tracking Budgets & of Purchase Orders Assist with maintaining vacation coverage for Powerhouse Operations Order office, safety and printer / copier supplies Assist with and schedule various utility Deliveries Assist with Technical support of the team, tablets, cell phones, etc. Perform Time Confirmations / Timecard entries Assist with State Regulated programs such as Title V Manage confidential information within the group, exercising a high level of discretion. Complete monthly iLearn Modules as required Perform other administrative duties as required and assigned.

Nemours is seeking a Department of Surgery Intern (Part-Time) to join our team in Wilmington, DE. This is an intern-level that will provide assistance with routine operations and procedures in the Department of Surgery. The intern will provide administrative support to the clinical and administrative leaders from the Department of Surgery and facilitate and coordinate multi-faceted activities and projects on behalf of the departmental leadership to include Chairs, Administrators, and Directors. Essential Functions: * Assist in the coordination and support of departmental and divisional projects and initiatives. * Participate in departmental continuous improvement activities; create reliable methods for standard work. * Support the Surgical Coordinators scheduling cases and visits, obtaining authorizations, and assisting patient throughput. * Coordinate and maintain oversight of calendars to ensure an accurate schedule. Coordinate meetings as directed. * Accurately prepare and process payment requests, dues/license payment and associate reimbursements. * Provide administrative support to department leaders and clinical providers including preparation of correspondence, maintain departmental spreadsheets, etc. Job Requirements: * Must be currently enrolled in or a recent graduate of a Bachelor's degree program. * Technology aware and proficient. * Excellent team and interpersonal skills. * Ability to work independently and learn quickly. * Excellent communication skills. * Ability to function in a collaborative environment. * Innovative thinker.

COMPANY Graham Partners is a private investment firm based in Newtown Square, PA focused on investing in technology-driven companies that are spurring innovation in advanced manufacturing, resulting in product substitutions, raw materials conversions, and disruptions to traditional end markets. Since the firm's founding in 1988 by Steven Graham, Graham has closed over 160 acquisitions, joint ventures, financings, and divestitures. The committed capital raised since inception through the Graham funds together with Graham-led co-investments totals approximately $6.2 billion, which differs from Regulatory Assets Under Management. Investors include university endowments, charitable foundations, financial institutions, and private investors. JOB DESCRIPTION To support the continued growth of Graham Partners as it deploys capital, the team is seeking to add an Executive Assistant, supporting the Business Development team and members of the Investment Team. The candidate must have extremely high attention to detail, be well-organized, and be an exceptional communicator with a keen interest in providing reliable and accurate hands-on support. Top candidates will possess incredible problem solving and office coordination skills and exhibit excellent time management. Specific responsibilities include: Supporting 8 executives on the business development, investment, and talent management teams with various tasks including: Calendar management: This includes scheduling / coordinating calls and meetings (in-office and out). Travel coordination: This includes scheduling flights, hotels, dining reservations, rental cars, conference registrations, and other logistics associated with business travel. High articulation of details is provided to all meetings/events no matter the level of importance. Logging and maintaining the team's expenses in a timely manner. Database entry and management in the firm's CRM is a mission critical daily task. This includes logging calls, meetings, emails, etc. in addition to conflict checking potential acquisition targets. Create and manage internal Business Development reports in the firm's CRM. Create and maintain marketing blasts for the Business Development team. Maintain and distribute materials for the weekly Business Development meeting, including a list of all tasks by the BD team. Responsible for managing all teaser tracking in the CRM via our 3rd party administrative resource, SG Analytics. Assist in managing the firm's internship program, which is primarily overseen by the current Business Development Analyst. QUALIFICATIONS At least five years of experience in professional services is required. Undergraduate degree from a four-year institution is required. Strong project management skills. Experience in private equity, investment banking, commercial banking, consulting, wealth management or private equity services is not required, but is a plus. Strong organizational skills, including the ability to manage large quantities of information via Graham's CRM and other database tools. Prior experience working with and maintaining a CRM is preferred. Experience with M&A data / software platforms (e.g. Pitchbook, SourceScrub, Grata, Cyndx, CapIQ, Sutton Place, Axial, etc.) is not required but is a plus. START DATE Expected start date January 2026. COMPENSATION Graham will offer a competitive compensation package that reflects the experience and seniority of the candidate. Job Posted by ApplicantPro

We are looking for a qualified candidate to be a critical part of facilitating ministry domestically, online, and globally for the Chief Academic Officer. The candidate will work closely with faculty and administrative departments at the seminary, as well as ministry partners around the world. Our ideal candidate is a friendly, eager-to-assist individual who can bring clarity and order to the flurry of activity we experience in a busy academic environment. This person should demonstrate aptitude in the areas of leadership, communication, and problem solving in varied situations, as well as administrative organization and decision-making skills. Duties and responsibilities 1. Administrative Responsibilities Calendar and Email support Meeting Agenda preparation Take meeting notes / capture action items / record official meeting minutes Coordinate meal hospitality for Faculty, Students, and Staff Prepare and submit expense reports Coordinate with President's Office on various Westminster initiatives 2. Event Support Support Academic Lectures and other on-campus events Plan and execute other Faculty events 3. Stewardship Responsibilities Record correspondence (written & digital) with major donors Utilize Salesforce to log and maintain stewardship relationships Process travel reimbursements Send floral arrangements (congratulatory, get well soon, sympathy, etc.) Occasional project / event support, as approved by CAO Prepare materials for donor meetings Communicating with and scheduling meetings with external constituents 4. Other duties as required Requirements Skills and Attributes A warm heart towards hospitality and desire to engage with people in various areas and avenues of life A strong orientation to detail and an ability to manage multiple tasks simultaneously Creativity and Flexibility Excellent oral and written communication skills Proficiency in Microsoft Excel, Google Docs and general technological aptitude Familiarity with CRM software such as Salesforce (or willingness to learn) Organizational skills, including ability to prioritize multiple responsibilities Advanced customer service skills required Wisdom, discernment, confidence, and discretion in confidential and relational matters Qualifications Bachelor's degree Knowledge of Westminster's distinctives and history Working conditions This position operates in a professional office environment, with an expectation of working on-campus. This is a Full-time non-exempt position, with 40 hours per week expected. Westminster Seminary offers FT employees valuable benefits including: Generous PTO, retirement plan contributions, medical/dental/vision/life insurance, a flexible and casual work environment for most positions, and a faith-based culture rooted in God's word. Westminster Theological Seminary hires only personnel who belong to a Protestant evangelical church and subscribe to Biblical orthodoxy (belief) and orthopraxy (practice). Employees shall affirm their agreement with the historic, trinitarian Christian faith as expressed in the Apostles' Creed. Otherwise, Westminster Theological Seminary is an equal opportunity employer, dedicated to providing equal employment and advancement opportunities to all individuals, except as specifically allowed by federal and state law, and basing employment decisions on merit, qualifications and training. Westminster Theological Seminary does not discriminate in employment opportunities or practices on the basis of race, color, religion (except as religion is a bona fide occupational qualification), sex, national origin, age, disability or any other classification protected by law. In accordance with the above paragraph, all employees are required to sign Westminster Theological Seminary's Community Life Policy affirming their commitment to Christian belief and practice as described in the policy.

The Executive Assistant to the VP of Shows & Events plays a pivotal role in supporting the leadership and operational success of the Philadelphia Flower Show and related initiatives. This position ensures the VP's time, communications, and priorities are effectively managed, enabling both smooth day-to-day operations and long-term strategic planning. The ideal candidate is a highly organized, detail-oriented professional who thrives in a dynamic environment and enjoys coordinating across multiple teams. They will serve as a trusted liaison between the VP, internal colleagues, and external partners, helping translate vision into action and ensuring key initiatives stay on track. Primary Responsibilities: Operational & Administrative Support Manage the VP's daily and weekly priorities, ensuring preparation for upcoming deliverables, meetings, and deadlines. Maintain and organize project and team calendars aligned with departmental priorities. Coordinate and schedule meetings, travel, and logistics. Monitor and assist in managing the VP's inbox, helping prioritize and respond as needed. Support financial organization by tracking invoices, budgets, and expense reports for VP review. Provide coverage for the PHS Library reception, in collaboration with the other Executive Assistants, when support is needed by the Office of the President. Document & Meeting Preparation Prepare, edit, and format agendas, presentations, dashboards, and timelines using various software tools. Capture meeting notes, follow-up items, and ensure timely communication of next steps. Relationship & Communication Management Serve as a primary point of contact for internal and external stakeholders. Facilitate consistent communication and touchpoints with key partners and collaborators. Represent the VP with professionalism, discretion, and warmth. Qualifications/Specification: Minimum degree required: Associate degree with significant relevant experience or professional certification (e.g., CAP, PMP, or adjacent admin training); Bachelor's degree in communications, business administration, project management, or a related field strongly preferred Years of experience: Minimum of 3-5 years of experience in an administrative, coordinator, or executive support role. Ideally, 5-7 years, particularly supporting a senior leader or department head in a complex, multi-stakeholder environment (nonprofit, event production, or creative organization experience a plus). Licenses/Certifications: N/A Driver's License: N/A Knowledges, Skills, Abilities required for success: Exceptional written and verbal communication skills, especially in email and professional correspondence. Strong relationship management skills with a natural ability to build and maintain trust Excellent organizational and time-management abilities with keen attention to detail. Reliable and proactive in anticipating needs, following up, and solving problems. Discreet and professional in handling confidential and sensitive information. Adaptable, flexible, and comfortable working in an evolving environment. Tech-savvy and comfortable using productivity, scheduling, and presentation tools. EEO NOTICE: At PHS, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. Benefits: PHS offers a comprehensive package of benefits for full-time team members, including, but not limited to: a 403(b) savings plan with employer contributions; medical, dental and vision insurance; paid time off, including 19 paid holidays, 18 days of paid time off annually; flexible spending accounts, PHS paid insurances and optional personal insurance policies, and an employee assistance program. Eligibility for benefits is governed by the applicable plan documents and policies.

Sr Administrative Assistant - Jeanes Campus - (255656) Description Assists with the administrative functions of the department. Performs varied tasks to support department management requiring considerable judgement in problem solving and extensive knowledge of departmental and institutional policies and procedures. Continually works to ensure the smooth operation and workflow of the department. Handles time sensitive and confidential information. Core ResponsibilitiesProvide comprehensive administrative support to leadership and management teams. Coordinate meetings, prepare and distribute agendas and minutes, and manage related logistics. Process departmental paperwork, such as contracts, invoices, purchase orders, and expense reports. Manage calendars, conference room scheduling, and department communications. Maintain office organization, supplies, and general administrative systems. Handle confidential information with discretion and professionalism. Support process improvement and departmental initiatives to enhance efficiency. Program and Event CoordinationAssist with planning and coordination of departmental programs, recognition events, and special projects. Partner with internal teams and external stakeholders to ensure successful event execution and communication. Support logistics, materials preparation, and follow-up activities related to events and initiatives. Council and Committee SupportProvide administrative support for department-led councils, committees, and workgroups. Coordinate meeting schedules, prepare materials, and document discussions and action items. Facilitate communication and follow-up between members and leadership. Project and Data SupportAssist in tracking and maintaining records related to departmental initiatives, scholarships, and other administrative programs. Prepare reports, maintain databases, and ensure accuracy of documentation. Support continuous improvement efforts and implementation of new processes or systems. Technology and SystemsProficiency with Microsoft Office applications and other collaboration tools such as Teams, SharePoint, Outlook, Copilot and AIEducationBachelor's Degree Required or Combination of relevant education and experience may be considered in lieu of degree RequiredExperience3 years experience in a related administrative capacity Required1 year experience in a healthcare setting Preferred Your Tomorrow is Here!Temple Health is a dynamic network of outstanding hospitals, specialty centers, and physician practices that is advancing the fight against disease, pushing the boundaries of medical science, and educating future healthcare professionals. Temple Health consists of Temple University Hospital (TUH), Fox Chase Cancer Center, TUH-Jeanes Campus, TUH-Episcopal Campus, TUH-Northeastern Campus, Temple Physicians, Inc. , and Temple Transport Team. Temple Health is proudly affiliated with the Lewis Katz School of Medicine at Temple University. To support this mission, Temple Health is continuously recruiting top talent to join its diverse, 10,000 strong workforce that fosters a healthy, safe and productive environment for its patients, visitors, students and colleagues alike. At Temple Health, your tomorrow is here!Equal Opportunity Employer/Veterans/DisabledAn Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Your Tomorrow is Here!TUH-Jeanes Campus, in Northeast Philadelphia, offers a unique combination: advanced medical and surgical services in a convenient, easy-to-access community setting. A member of Temple Health, TUH-Jeanes Campus has many services that are typically only found at downtown hospitals, including advanced cardiac, neurologic and orthopedic surgery. TUH-Jeanes Campus' experienced doctors and dedicated staff offer patients access to many of the latest treatments and diagnostics, while never losing sight of its commitment to providing a compassionate, personal touch. Primary Location: Pennsylvania-PhiladelphiaJob: Administrative SupportSchedule: Full-time Shift: Day JobEmployee Status: Regular