Senior administrative assistant jobs in Chesapeake, VA - 103 jobs

Applied Technical Services, LLC (“ATS” or the “Company”) is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,100 team members in over 95 locations across the United States. Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services. Summary: ATS is seeking Level II Radiographers and RT Assistants to support our Chesapeake, VA office. Responsibilities/Duties: RT Assistants Perform tasks as directed in order to prepare components or equipment for inspections. Work alongside certified technicians to help complete projects and learn activities. Interface with personnel to determine scope of work and work priorities in order to meet customer expectations. Help clean and organize equipment before, during, and at the completion of projects. Document on job training experience as assigned by management. Perform other job related tasks as assigned by supervisors. Responsibilities/Duties: Level II Radiographers Perform RT examinations of materials in accordance with procedures, codes, standards, and specifications. Set up and utilize NDT Testing Equipment for Radiographic Inspections. Be thoroughly familiar with the scope and limitations of the methods for which qualified and exercise assigned responsibility for OJT and guidance of trainees Interface with department managers and clients to determine scope of work and work priorities in order to meet customer expectations. Be able to prepare written instructions and to organize and report the results of examinations. Work independently and support team members. Perform other job related tasks as needed and assigned by supervisors. Actively participate in ATS and Client Safety Programs. Qualifications Minimum Requirements/Qualifications: RT Assistants - Meet the minimum requirements of an NDT RT Assistant, High School Diploma, GED, or equivalent; math and print reading skills; ability to used computers for data entry and report writing. Applicants with documented prior NDT classroom training or OJT preferred. Level II Radiographers - Meet the minimum requirements of an NDT Level II RT Technician; provide documentation of education, training, and experience in the applicable NDT method(s); have a working knowledge of industrial environments and general manufacturing processes; ability to effectively communicate with other departments, and customers to report issues and solve problems. Documented experience with DR and/or CR X-ray imaging and processing as required. State or IRRSP card required. Additional NDT certs are a plus. High School Diploma, GED or equivalent. Completion of a 40 Hour Radiation Safety Course preferred. All applicants require the following: Ability to learn and comply with all company policies and procedures. Excellent communication skills written and verbal. Applicants must pass a drug screen and have a valid driver's license with a clean driving record. “U.S. Persons” Only: A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (“ITAR”). Accordingly, the company will consider only “U.S. Persons” for this position. A “U.S. Person” includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e., “green card” holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process. Work Conditions: Must be able to wear safety equipment as required by the safety department for personal protection. Work from heights on scaffolding, ladders, elevated platforms, man-baskets, etc. Work in confined spaces which will require crawling, stooping, climbing, etc. Work in around operating equipment and industrial environments. Work with radiation and hazardous materials such as cleaners, penetrants, film developing chemicals, etc. Work shifts up to 12 hours/day and 7 days/week and travel for extended periods of time Ability to lift and carry 100 pounds. Benefits: ATS offers excellent wages and advancement opportunities. ATS full-time employee benefits include: medical, dental, vision, 401k, vacation, personal time, and bonuses. EOE/AA/M/F/Vet/Disabled ATS is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

This is a full-time onsite position, Monday - Friday, 8:00 am - 5:00 pm, one-hour unpaid lunch break as scheduled. Our Company More than a utility company, Unitil provides energy for life. Our work helps keep homes comfortable, businesses thriving and communities connected. Unitil is an investor-owned public utility proudly serving Maine, Massachusetts and New Hampshire. We are dedicated to delivering energy to our customers safely and reliably. Unitil is committed to creating an inclusive environment that welcomes and values the differences among all of our employees, customers, suppliers and the communities in which we live and conduct business. The continued success of Unitil is enhanced through initiatives that promote diversity and value our employees. Take advantage of a comprehensive benefits package. Unitil offers competitive salaries, a consumer-driven health plan, dental and vision coverage, flexible work, company-paid holidays, a, robust, highly competitive retirement plan and educational assistance. * Note: Benefit offerings may differ between union and non-union employee groups. Position Purpose: Provide a full range of quality administrative and office support activities requiring knowledge of Company process and procedure while meeting the needs of internal stakeholders of the Corporate location. Assignments must be completed in a professional manner at all times maintaining confidentiality of all tasks. Position is in office, Monday - Friday, 8am - 5pm, one-hour unpaid lunch break as scheduled. Principal Accountabilities: % of Time End Results 65% Provide efficient and professional support services to executives and staff in assigned wing as well as assisting others when necessary. Administrative support activities include but are not limited to: * Spreadsheet creation and updating. * Production of filings & reports * Large mailing projects * Data entry * Purchase order creation * Processing of invoices * Cataloging & maintenance of electronic & paper files * Ordering of office supplies * Internal & external meeting arrangements * Fulfill catering requests * Travel arrangements * Business card ordering * Filing, record retention * Ensure proper maintenance of office equipment (printers, copiers, scanners, etc.) * Assist with conference room AV equipment. * Delivery and processing of mail on rotating basis 15% Provide back up to the main phone lines efficiently by promptly and courteously answering incoming calls for the Corporate office. This includes handling of gas leak emergency calls and the transferring of customer calls to the call center. Greet and process visitors and guests courteously and helpfully in a timely manner. Ensure that all visitors, guests, contractors, and Unitil employees (from other reporting locations) sign in and out as part of Unitil's emergency building evacuation procedures. Escalate agitated customer calls when necessary. 10% Other duties and special projects as assigned by Supervisor and Manager in order to support all Internal and External Unitil Customers including internet research, database updating and cost tracking. 10% Ensure that procedures are maintained for Administrative Assistant responsibilities for assigned departments. Qualifications: * Associates degree or equivalent preferred. High School diploma or GED required. * Minimum of three (3) years in a business environment preferred. * Must possess excellent organizational and problem solving skills. * Excellent written and verbal communication skills. * Demonstrated reliability and flexibility. * Intermediate PC skills including; MS Word, MS Excel, MS Outlook, MS Power Point, Acrobat, MS SharePoint and other desktop software. * Must be available to work extended hours as assigned, possibly at secondary locations, in response to System emergencies. Unitil is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Last updated: 12-31-2025

The Executive Assistant (EA) serves as a strategic partner to senior leadership, providing comprehensive administrative and organizational support to ensure optimal efficiency and productivity. This role demands exceptional judgment, discretion, and professionalism in managing both business and personal matters. The ideal candidate will anticipate needs, streamline processes, and proactively address challenges before they arise. The Executive Assistant is expected to maintain a high level of attention to detail, prioritize competing demands, and always represent the executive office with integrity and professionalism. Responsibilities: Handle sensitive information with the utmost confidentiality and integrity, protecting all information regarding executives and company. Represent the executive office with a polished, professional demeanor in all interactions, including but not limited to, interaction with clients, associates and staff members. Serve as a trusted liaison between executives, internal teams, and external stakeholders. Conserve the Executives' time by triaging calls, meetings, and correspondence. Anticipate Executives' needs by preparing materials, agendas, and resources in advance. Prepare project summaries by researching, reading, and compiling project specific data for Executive review. Identify potential challenges and propose solutions before issues arise. Manage complex calendars, travel arrangements, and expense reports with precision. Review documents for accuracy and completeness, ensuring high-quality deliverables. Recording meeting minutes, conference notes, and other relevant information during Executive interactions and maintaining a secure retrieval system for Executive's confidential materials. Track deadlines, upcoming events and important dates with reminders and follow-up on action items to ensure timely completion. Support personal tasks such as travel planning, household coordination, and special projects. Maintain flexibility to handle ad-hoc requests with discretion and efficiency. Other Responsibilities As assigned To be considered you'll need: a minimum of 4 years of relevant work experience supporting senior leadership. exceptional organizational and time-management skills. strong written and verbal communication abilities. a high level of discretion and professionalism. ability to work independently and anticipate needs in a fast-paced environment. solid company-centric ideology. creative problem-solving skills. the ability to balance multiple priorities. core values of honesty and respect. a thirst for learning. Company Benefits & Perks 401K Health Benefits: Medical, Dental, Vision Wellness Program Life Insurance Corporate Sponsored Events Skill growth opportunities Short Term Disability Ability to Advance Working with energetic & creative problem solvers A mission worthy of your energy and expertise Applicants for this position must successfully pass a background and drug screening. It is impossible to list every requirement for, or responsibility of, any position. Similarly, we cannot identify all the skills a position may require since job responsibilities and the Company's needs may change over time. Therefore, the above job description is not comprehensive or exhaustive. The Company reserves the right to adjust, add to or eliminate any aspect of the above description. The Company also retains the right to require all employees to undertake additional or different job responsibilities when necessary to meet business needs.

This position will work at ECPI University's Virginia Beach, VA campus located at 5555 Greenwich Road. Transform your Career at ECPI University Since 1966, the dedicated employees at ECPI University have helped students achieve their goals via practical training and career-focused education with over 50 Associates, Bachelor's and Master's Programs. Our culture is to prioritize our students' success through the support of our dynamic team and industry focused curriculum. We are seeking an exceptional Executive Assistant to support the University President and executive team. The ideal candidate will be highly organized, detail-oriented, and discreet. The successful candidate should be energetic, positive, and innovative in order to support multiple leaders and projects. This will require balancing shifting priorities, demonstrating flexibility, and wearing multiple hats. We are looking for an individual who can assume responsibility and grow with us. Responsibilities * Provide all-inclusive administrative support, such as managing schedules, coordinating meetings, drafting correspondence, and liaising with internal and external stakeholders. * Coordinate, organize, and monitor projects to ensure timely completion. * Oversee the day-to-day operations of the executive office, ensuring efficiency and organization. Qualifications * At least 3 years of experience providing administrative support to a CEO or executive team in a comparable organization. * Proven ability to handle sensitive information with discretion, prioritize tasks effectively, and adapt to changing circumstances in a fast-paced environment. Benefits of Employment ECPI University provides comprehensive benefits to full-time employees, some of which are highlighted below: * Tuition scholarship program available to full-time employees and their immediate family members after 90 days of employment * Competitive compensation and medical/dental benefit plans * PTO and holiday pay * 401(k) participation with possible employer contributions ECPI University is dedicated to maintaining an inclusive and diverse work environment, proud to be an Equal Opportunity Employer.

Responsible for providing comprehensive administrative and logistical support to executive leadership at the winery, ensuring efficient operations and a smooth, positive experience for guests and staff. This position encompasses a wide range of tasks, from managing schedules and coordinating meetings, handling sensitive information with utmost confidentiality and discretion, providing timely, accurate, and professional communication, record meeting minutes and follow up on action items to ensure implementation, and assisting with various operational needs across all departments of the winery. Organizational Relationship Direct report to the CEO Duties and Responsibilities Administrative Coordinate meetings and maintain executives' calendars. Draft correspondence per senior management. Proofread, print, and distribute materials as directed. Assist in the collection and analysis of information as requested by senior management. Greet guests and customers in administrative offices. Maintain business list, contacts, emails, and telephone numbers. Arrange meetings as directed in the Board Room, White Horse, or conference room (arrange dates, issue agenda, prepare materials and prepare the room). Maintain and organize all significant corporate documents of record (business licenses, liability insurance, ABC licenses, and Certificate of Good Standing) General Office Responsibilities Maintain corporate electronic and physical files. Respond and/or distribute ***************** email daily. Check and distribute all incoming mail, send outgoing mail, receiving packages, and manage orders and shipments. Maintain office supplies inventory by checking stock to determine inventory level; order supplies as requested by management. Assist other departments as needed and per the request of senior management. Qualifications Must be detail oriented with excellent administrative and clerical skills. Ability to manage multiple tasks with quality and accuracy. Positive and friendly attitude is necessary. Ability to maintain confidentiality. Must have a strong knowledge of Microsoft Office applications. Prefer 2+ years of executive administrative assistance. Experience in human resources, hospitality, accounting, and/or IT preferred. Benefits Medical, Dental, Vision, Life Insurance and Health Savings Accounts 401(k) matching Wine and food discounts Vacation, Sick and Emergency Days This is a full-time, salaried position which will be based on experience.

Executive Assistant and Office Manager Alternate Designations: Executive Assistant, EA, PA Reports to: Chief Executive Officer / Chief of Staff The Opportunity: We're looking for a tech-savvy, high-energy executive assistant based in Virginia Beach or New York City. We are seeking a highly skilled and discreet Senior Executive Assistant to deliver comprehensive support to the senior leadership team. This role goes beyond traditional executive administration, requiring a trusted partner who can seamlessly manage both professional and personal matters. The ideal candidate will be exceptionally organized, proactive, and resourceful, with experience supporting senior executives in fast-paced, high-demand environments. This individual must anticipate needs, maintain the highest level of confidentiality, and demonstrate impeccable judgment. Executive Support: Manage complex calendars, including scheduling high-level meetings across multiple time zones. Serve as the primary gatekeeper for the executive, ensuring priorities are protected and commitments are met. Prepare briefing materials, agendas, and follow-ups for meetings, presentations, and calls. Draft, edit, and manage correspondence on behalf of the executive. Act as liaison with internal teams, board members, investors, and external stakeholders. Provide event support: research venues, maintain attendee list, assist with event logistics, and support client relationship management efforts. Travel & Logistics: Proven experience managing private aviation logistics and coordinating complex, multi-leg travel itineraries including ground transportation, accommodations, and dining are required. Ensure all logistics are executed with precision, including contingency planning for last-minute changes. Obtain necessary travel documents (e.g., visas, passport renewals). Personal Support: Oversee select personal matters for the executive, including but not limited to household coordination, family scheduling, and personal appointments. Manage special projects and private events discreetly and efficiently. Research and plan vacations (flights, hotels and restaurant reservations), procure entertainment tickets, plan events, purchase gifts, and liaise with family members and staff. Handle sensitive financial and personal information with absolute confidentiality. Operations and Project Management: Support with research, reporting, and ad hoc projects as requested. Manage expense reports, vendor relationships, and contract coordination. Anticipate executive needs and proactively identify solutions. Qualifications: Experience: 7-10+ years of providing high-level support to senior executives, ideally within financial services, hospitality or in roles supporting UHNW individuals. Proactive Problem-Solving: Ability to independently manage tasks from start to finish, anticipate needs, and maintain confidentiality in all interactions. Technical Proficiency: Advanced expertise in Microsoft Outlook, Excel, Concur, Salesforce and other productivity tools to manage scheduling and reporting efficiently. Communication Skills: Exceptional written and verbal communication skills, with the ability to compose professional correspondence and interact effectively with diverse stakeholders. Adaptability: Strong organizational skills with the flexibility to handle competing priorities in a fast-paced environment. Requirements: US Citizenship (authorized to work in the USA) College degree (or two years of college minimum) Proficiency with computers and software (using the Internet / web apps) Ability to type at least 40 words per minute Experience using Apple productivity apps (a Mac-friendly person) Experience budgeting and estimating various things (spreadsheet jockey) Experience shipping (UPS, FedEx, DHL, etc.) Several positive personal or professional references Bonus Points (not prerequisites): Multi-lingual Public Notary Bookkeeping experience with QuickBooks or equivalent software Compensation and Experience: Competitive salary commensurate with prior experience Extensive benefits package including health insurance and retirement benefits Discretionary annual bonus About Us: We conduct advanced technical research and develop innovative software and systems that help meet network security and reliability challenges for organizations world-wide. You can read more at our web site. We value a strong work ethic, professionalism, dedication to quality customer service and a friendly attitude. Career Opportunities: We have many other openings available. For a complete listing, visit jobs.vostrom.com

Gate Way is Looking For an Administrative Assistant! Top healthcare and retirement benefits, life/disability, paid time off, and more available The Administrative Assistant will be Responsible For providing quality clerical support by: overseeing all forms of correspondence, maintaining records, performing Data Entry, and completing other Office tasks as needed. Applicants for the Administrative Assistant should have exceptional customer service and organizational skills. Responsibilities • The Administrative Assistant will be Responsible For providing quality clerical support by: • overseeing all forms of correspondence, maintaining records, performing Data Entry, and completing other Office tasks as needed Benefits • Top healthcare and retirement benefits, life/disability, paid time off, and more available!

Job Description JOB SUMMARY: Provides administrative assistance to Project Management and additional departments in a fast-paced working environment. Responsible for accurate data entry, tracking, logging and disseminating of information. SUPERVISES: N/A ESSENTIAL FUNCTIONS: Receives direction from Project Managers and Contracts to generate requisitions for Subcontractors. Quotes and applicable item specifications are scanned and sent electronically to Sub-Contracts. Original signed hard copy is filed by item number. Several requisitions generated daily. Releases RCC's (Request for Contract Change) and RTR's (Reservation Task Request) to Production, Project Team, and Sub-Contracts. RCC's and RTR's are received from Contracts via e-mail and are electronically stamped and signed. All applicable Trades and Sub-Contractors are listed directly under the “Released for Production” electronic stamp. A digital copy of the Released RCC or RTR is labeled accordingly and saved in two different locations on the network. Hard copy must be filed numerically by item in the job file. Multiple RCC's and RTR's are released daily. Processes a heavy volume of CFR's (Condition Found Reports). CFRs are received, via e-mail, from Sub-Contractors. Project Managers, Trades, and various departments within MHI submit CFRs via Jarvis. Upon Project Manager's review and approval, CFR is entered into NMD-R (Navy Maintenance Database Re-platform). Answers are pulled at least twice a week from NMDR. Answered reports are labeled appropriately, logged into the web application with the appropriate answer date, and distributed to the originator via e-mail, and filed both electronically and physically. Collects Manning numbers from Sub-Contractors via e-mail weekly and submits spreadsheet to the PM (Project Manager) for approval then submits to the Scheduling department. ADDITIONAL RESPONSIBILITIES Light maintenance on 2 copy machines. Task is comprised of filling five paper trays, replacing toner cartridge and clearing paper jams. Provide occasional assistance to Project Managers/Assistant Project Managers with Microsoft Applications. Provide guidance to new Project Managers/Assistant Project Managers on administrative processes and systems data management. Performs other related duties as assigned by Supervisor. MINIMUM QUALIFICATIONS High School Diploma or Equivalent. Three years of administrative experience preferably in the ship repair industry. Must be able to multi-task, prioritize, and be detail oriented. Excellent verbal, written and interpersonal communication skills. Must be able to type 55 words per minute. Basic PC skills. Microsoft Office Suite 2007 or above. Adobe Standard 9 or above. WORKING CONDITIONS Office environment. Duties of this job require sitting for long periods, occasional lifting up to 15 lbs., motor coordination skills, ability to perform basic arithmetic accurately and quickly, the ability to express ideas using the spoken word and perception of speech. The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements of criteria necessary to successfully perform the job. Marine Hydraulics International, Inc. is an at will employer. EOE/Disability/Vet

Position Type: Internship, Part-Time Duration: Spring, Summer, and Fall Semesters Job Summary: The Dean's Office at Eastern Virginia Medical School at Old Dominion University is seeking a motivated and detail-oriented intern with a keen interest in healthcare administration and research. This internship offers an excellent opportunity to gain hands-on experience in a dynamic environment, dealing with critical components of research support and external communications. The intern will work collaboratively with various stakeholders, including faculty, staff, and external partners, while gaining valuable insights into the operations of an academic medical group. Responsibilities Key Responsibilities: Assist in coordinating communication between the Dean's office and internal/external stakeholders, ensuring timely and accurate dissemination of information. Support research activities, including literature reviews, data collection/analysis, and preparation of reports and presentations for various academic and administrative purposes. Aid in the organization and execution of events, such as workshops, conferences, and lectures, which may include drafting invitations, managing RSVPs, and coordinating logistics. Assist in special projects and perform other administrative duties as assigned by the Dean or designated supervisors. Managing and analyzing data to inform clinical strategy Assessing and summarizing new business opportunities Qualifications Qualifications: Currently enrolled in a graduate program in healthcare administration, public health, communications, or a related field. Strong written and verbal communication skills, with a clear ability to convey complex information succinctly and professionally. Experience or coursework in research methodology and data analysis is highly desirable. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with content management systems and social media platforms is a plus. Excellent organizational skills and attention to detail. Ability to work both independently and as part of a team in a fast-paced environment. Strong interpersonal skills and a professional demeanor appropriate for interaction with stakeholders at all levels. Learning Opportunities: Experience in the operational aspects of an academic medical group and exposure to healthcare administration. Development of professional communication and project management skills. Experience using business analytics to inform strategy. Networking opportunities with experienced professionals in medical education and healthcare administration. How to Apply: Interested candidates should submit a resume, a cover letter outlining their interest and relevant experience, and two references. Location : Location US-VA-Norfolk

Headquartered in Herndon, Virginia, LanceSoft is one of the fastest growing IT services Company. We are geographically spread to cover all the 50 states in the US and our global software development centers have the capability and capacity to cater to our global client's requirements in the most efficient manner. We have experienced exponential growth over the last few years and anticipate continuing to do so in the future as well. We have won numerous national, regional and state awards for being one of the fastest growing companies in the US. Our prestigious client base comprises of a number of Fortune 500 companies. LanceSoft dynamic work environment and culture constantly nurtures innovation, strategic thinking, and creativity and is complemented by strict process controls across our delivery centers globally. With attractive compensation packages, positive and productive work environments and challenging assignments to offer, LanceSoft is committed to being the employer of choice. We are committed not only to attracting and hiring top talent in the industry, but also developing and maintaining long-term relationships. LanceSoft recognizes true potential and provides people with the right opportunities. We offer a complete range of benefit packages to our employees which includes but is not limited to paid vacations, holidays, personal days, medical, dental and vision insurance, 401K savings plan, life insurance, disability insurance and many other attractive benefits. I look forward to work with you and encourage you to visit our website ***************** to learn more about LanceSoft as an organization. Job Description Position : Process Assistant III Location : 4901 princess Anne road Virginia beach, VA Duration : 1+ year Job Responsibilities : Comprehensive knowledge of company or department procedures associated with business process or function. Ability to prioritize work and exercise considerable discretion in performance of duties. Strong oral and written communication skills.2 - 4 years general office experience. Strong skills using spreadsheet, word processing and must have the ability to understand electrical circuit drawings. Ability to manage multiple activities and resources. Strong personal computer skills. Strong analytical and problem solving skills. Resolves discrepancies and may communicate with variety of administrative and professional employees within and outside the company. Education High School or GED preferred Responsibilities : Under general supervision, this role performs a full range of moderately complex clerical and administrative duties that support a specific workflow or phase within a business process. Accountable for transaction of part(s) of a business process. Performs diverse clerical tasks requiring analysis, judgment and detailed knowledge of department and/or company policies and procedures including: selecting and compiling data and making necessary calculations to translate data and information into required results, investigating and providing routine explanations of variations from generally expected results. Utilizes computerized equipment and other related equipment to record and enter, store and retrieve information. Comments/Special Instructions Must have a valid driver's license to perform weekly trips to the courthouse and to job sites. Must be able to read and understand electrical diagrams in order to perform duties. Technical background is preferred. Additional Information If you are interested in this position please give me a call at ************ or please share your updated copy of your resume.

Morris Multimedia, Inc, parent company of Morris Newspaper Corporation and Morris Television Network, is one of the largest, privately held media companies in the U.S.Morris Network acquired its first television station in 1979 with the purchase of WMGT- TV, an NBC affiliate in Macon, GA. Today, Morris Network owns and operates sixteen CBS, ABC, NBC, FOX, CW, and My Network affiliated television stations as well as ten other digital affiliated stations which include Bounce, Escape, LAFF, The Justice Network, and Quest TV in Georgia, Kentucky, Mississippi, North Carolina and Tennessee.Headquartered in the historic Oliver Sturges House in Savannah Georgia, Morris Multimedia, Inc. continues to grow and build on its reputation as a leader in community journalism. Job Description The Administrative Assistant must be a highly motivated individual who is eager and ready to accept additional responsibilities when needed. This person must maintain calendars/meetings schedules and travel plans for supervisor. The ideal candidate has a friendly demeanor, the ability to learn new computer programs, can multitask, and complete projects in a timely manner. This person should demonstrate exceptional customer service and problem solving skills.Organizational skills, computer proficiency, and communication We Offer A Variety Of Benefits: Career Growth and Advancement Opportunities Medical/Dental/Prescription/Vision Insurance Complimentary Downtown Parking & Heavily Reduced Bus Passes Discounted Room Nights Free Meals in the Staff Cafeteria Free Uniforms Paid Time Off Flexible Schedules 401(k) Qualifications Job Qualification A true desire to satisfy the needs of others in a fast paced environment Refined verbal and written communication skills Proficient knowledge of computer applications Previous administrative or applicable experience desired Must be able to work flexible schedule including weekends and holidays. Additional Information All your information will be kept confidential according to EEO guidelines.

Title: 00469 - Administrative Assistant State Role Title: Administrative Office Specialist III Hiring Range: Up to $42,000.00 Pay Band: 3 Agency Website: Faxed material not accepted Recruitment Type: General Public - G Job Duties The Department of Health, Physical Education, Exercise Science (HPEEXS) in the School of Education (SOE) seeks applications for the position of Administrative Assistant. HPEEXS housed in the SOE offers over 300 undergraduate students a bachelor's degree in Exercise Science. Students in this degree include those who seek teacher licensure in P-12 Health, Physical Education (HPE), or certification as a Registered Kinesiotherapist (RKT), or prepare for allied health graduate programs in Health, Wellness, and Rehabilitation (HWR). The Administrative Assistant must be a customer service-oriented individual as they will be the face of the department for students, parents, and outside agencies. They must possess excellent communication skills, both written and verbal. This individual must be able to perform administrative functions at a professional level with minimal supervision. Autonomy is an important capability for this individual. In addition to having a strong work ethic and office management experience the duties and responsibilities of the Administrative Assistant should include but are not limited to: Manage routine office activities with efficiency. Display a professional, courteous, and helpful attitude towards interacting with persons visiting the department. Preparing written correspondence, spreadsheets, tables, graphs, budget reports, and other documents as requested by the department chair. Copy, scan, and print documents as necessary. Use of electronic communication including use of Adobe pro to collate and combine multiple documents into a single document, ability to sign electronically. Competence in the use of all Microsoft Office tools (i.e., Excel, Word, PowerPoint, Teams, etc.). Ensure daily review and response of email correspondence. Manage and schedule appointments in the calendar of the Department Chair. Assist with purchasing and receiving equipment Minimum Qualifications High School Diploma or equivalent (Associate or Bachelor's degree preferred). Experience in higher education. Considerable demonstrated experience of office management, practices, and procedures. Demonstrated ability on all Microsoft Office tools (word, excel, outlook, PowerPoint) and Adobe pro tools (electronic signature, combine documents into one, etc.). Demonstrated ability to plan and organize work, meet and prioritize competing deadlines. Demonstrated ability to prepare correspondence, reports, and other documents. Additional Considerations N/A Special Instructions ***Review of Applications will begin April 15, 2025*** You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position. Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or resumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position. Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include: criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to university employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship. EEO Statement Norfolk State University is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities and veterans to apply. Contact Information Name: Norfolk State University Phone: ************ Email: Emailed material not accepted In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at ************. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Overhead Solutions Group is seeking a highly organized and dynamic Administrative and Operations Specialist to join our team. This role is pivotal in supporting various administrative, operational, and client-facing functions within the company. The ideal candidate will be proficient in Google Workspace and Excel, and capable of managing multiple tasks efficiently. Responsibilities: Administrative Support: Provide comprehensive support to executives, including managing calendars, scheduling meetings, and making travel arrangements. Manage electronic signatures using DocuSign and handle clerical duties such as data entry, photocopying, and scanning. Communication Management: Handle incoming calls and inquiries, manage emails, and ensure effective communication with internal and external stakeholders. Financial Operations: Run payroll, pay contractors, and assist in financial reporting. Social Media and Marketing: Maintain and update social media platforms, and engage with followers. Contract and Bids Management: Apply for contracts/bids, ensuring timely submissions and compliance with all requirements. Networking and Events: Research and identify events for networking opportunities, manage event registrations, and ensure logistical arrangements are made. Human Resources Tasks: Post job openings as needed and manage the recruitment process. Professional Development Tracking: Track and manage Continuing Professional Education (CPE) hours for CPA staff. Qualifications: Bachelor's degree in Business Administration, Communications, or a related field preferred. At least 4 years of qualifiable experience in administrative support, social media management, or human resources. Strong proficiency in Google Workspace, Excel, and DocuSign. Excellent organizational, communication, and time-management skills. Ability to multitask and prioritize in a dynamic, fast-paced environment. Exceptional customer service skills with a professional demeanor. Benefits: Medical Insurance Paid Time Off (PTO)

Company: Virginia Eye Consultants Job Title: Administrative Operations Coordinator Department: Administration Reports To: Operations Manager is located in Norfolk, VA. The primary role of the Administrative Operations Coordinator is to provide executive support to the Operations Team. ESSENTIAL DUTIES AND RESPONSIBILITIES Daily business deposits for all of VA Eye Consultants and Tidewater Eye Centers locations. Responsible for reconciling all cash and check payments received by the Patient Coordinators with the daily Phreesia reconciliation reports. Run NextGen report daily for all new patient appointments which require a Good Faith Estimate due to self-pay status. Receive and sort all incoming mail to the practice, including the ASC and clinic mail. Determine payor and patient payments which are sent to the company lock box for processing. Sort all remaining interoffice mail and distribute to the correct departments and locations Track all provider time out of the office on the shared spreadsheet. Run credit card payments through Phreesia when sent from Cash Posters. Provide support to shareholder providers. Additional duties to be assigned as needed QUALIFICATIONS Detail-oriented, trainable, and committed to providing excellent patient care. Prior experience with EMR/EHR preferred. Adaptable to various competing demands Ability to handle confidential information with discretion Demonstrates quality patient service and professionalism during interactions with patients, coworkers, and vendors. Very strong interpersonal skills and an ability to build relationships with doctors, teammates and staff Exhibits a positive attitude and is flexible in accepting work assignments and priorities Meets attendance and tardiness expectations. Is dependable; follows policies and procedures. Performs quality work and consistently exhibits initiative Highly resourceful, professional team-player, with the ability to also be extremely effective independently EDUCATION AND/OR EXPERIENCE Minimum Required: High school diploma or general education degree (GED) required. Associate's or prior medical office experience preferred. SYSTEMS AND TECHNOLOGY Requires proficient keyboarding skills, use of Electronic Medical Record (EMR) and image management system. Proficient in Microsoft Excel, Word, PowerPoint, Outlook. Computer proficiency and ability to quickly learn new applications. PHYSICAL REQUIREMENTS This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25-50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity-including color, depth, peripheral vision, and the ability to adjust focus-is required 100% of the time. Occasional driving or climbing may also be necessary. Perks: Full Benefits Package - Medical, Vision, Dental and Life Insurance 401k + Employer Matching Paid Time Off and Paid Holidays Paid Maternity Leave Optical Education Reimbursement Competitive Base Pay If you need assistance with this application, please contact **************. Please do not contact the office directly - only resumes submitted through this website will be considered. EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Team: E64 ARCRFT CARR MCH Entity: Newport News Shipbuilding Yes Full-Time Shift: 1st Virtual/Telework Opportunity: No - Not eligible for telework Travel Requirement: No Clearance Required: No - Clearance Not Required to Start Meet HII's Newport News Shipbuilding With more than 25,000 employees - including third-, fourth- and even fifth-generation shipbuilders - HII's Newport News Shipbuilding (NNS) division is the largest industrial employer in Virginia. We're the sole designer, builder and refueler of U.S. Navy nuclear aircraft carriers and one of two providers of U.S. Navy nuclear submarines. Our diverse and innovative team of professionals ranges from skilled trades to project managers, engineers and software developers to solution architects, technical subject matter experts, and system users. Anchored in our rich, 135-year history, we collaborate together at the forefront of technology, manufacturing, and integration of the most powerful and survivable naval ships in the world. Want to be part of the team? Apply today! We look forward to meeting you. The Role Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisors assignment. May take and transcribe dictation. This position will be in the Aircraft Carrier Engineering Propulsion Machinery Department (E64), which leads the US Navy in the design, repair, and modernization of propulsion machinery and piping systems on US Navy Aircraft Carriers. This position will also support other departments in Engineering, including Electrical (E63) and Welding & Non-Destructive Test (E37) Engineering. Our work directly supports the mission readiness of these US Navy assets, which defend our country's freedom and provide humanitarian support around the world. Candidates will climb stairs daily and occasionally move typical office equipment (such as file boxes and computer monitors). This position may also need occasional walking through production zones with appropriate personal protective equipment (hardhat, safety glasses, hearing protection, and safety shoes). This position basic computer skills, including typing and using Microsoft Office products such as Outlook, Word, and Excel. Functions of this job may include the following: Distributing mail; managing conference rooms; managing computer equipment and phones; managing calendars; scheduling and coordinating events; organizing and maintaining hardcopy and electronic files and records retention; coordinating travel; submitting payroll requests; maintaining company assets (e.g., vehicles, trailers, cameras); coordinating storm preparation activities; working with Facilities Coordinator to maintain office area; ordering office supplies; developing agendas & recording meeting minutes; reviewing and formatting letters, memos, procedures, and reports; and distributing and retaining official correspondence. Must Have High School/GED and 0 years of additional education and/or experience Nice to Have Able to learn and use other software, including but not limited to Microsoft SharePoint and PowerPoint. The ideal candidate has good written and verbal communication skills, is organized, enjoys working with people, and is motivated to learn and contribute. Why HII We build the world's most powerful, survivable naval ships and defense technology solutions that safeguard our seas, sky, land, space and cyber. HII's diverse workforce includes skilled tradespeople; artificial intelligence, machine learning (AI/ML) experts; engineers; technologists; scientists; logistics experts; and business administration professionals. Recognized as one of America's top large company employers, we are a values and ethics driven organization that puts people's safety and well-being first. Regardless of your role or where you serve, at HII, you'll find a supportive and welcoming environment, competitive benefits, and valuable educational and training programs for continual career growth at every stage of your career. Working at HII is more than a job - it's an opportunity to build a future. We offer comprehensive benefits including: medical, prescription drug, dental and vision plan choices, on-site health centers, tele-medicine, wellness resources, employee assistance programs, savings plan options (401K), financial education and planning tools, life insurance, tuition reimbursement, employee discounts, early childhood and post-secondary education scholarships, and more. Some benefits may vary depending on your specific division or work location. Together we are working to ensure a future where everyone can be free and thrive. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law. U.S. Citizenship may be required for certain positions. Do You Need Assistance? If you need a reasonable accommodation for any part of the employment process, please send an e-mail to ************************** and let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address. Additionally, you may also call ************** for assistance. Press #2 for Newport News Shipbuilding.

Under the direction of the Principal, the Administrative Assistant is responsible for assisting the school principal in the planning, organization, coordination, administration, and management of an assigned school's activities and programs, including curriculum, instruction, assessment and student conduct and attendance. Position assists with the supervision and evaluation of assigned staff, creating a safe environment, monitoring budget development and other duties associated with the successful operation of a school. Essential Duties: 1. Coordinates and supervises the daily operation of the school's attendance program, security functions, transportation, in-school suspension, detention operations and works in cooperation with school board office administrators/supervisors who have division wide responsibility for these operations. 2. Works with school principal to establish a safe and secure learning environment for students and staff. Develops plans for emergency situations in collaboration with other administrators, staff and public safety agencies. 3. Assists in establishing and administering the school's student discipline. 4. Assists the school principal in ensuring that the school's policies and procedures related to student discipline referrals and discipline action plans meet state, federal, and division requirements. 5. Supervises and coordinates the preparation of student discipline review documents as required by School Board policy. 6. Conferences with parents/guardians of students concerning discipline, attendance, and student behavior. 7. Conferences with students referred for violations of the Rights and Responsibilities Handbook, administers disciplinary action as necessary, and notifies parents/guardians of action taken. 8. Provides staff development for the instructional staff and other assigned personnel regarding school security, effective discipline strategies and current knowledge of the school divisions adopted curriculum. 9. Supervises and evaluates the daily activities of assigned personnel. 10. Assists the school principal in establishing and sustaining relationships with the business community and other youth serving organizations to foster understanding and solicit support for students and their families. 11. Monitors halls, school grounds, and pupil movement to ensure a safe and orderly environment at the assigned school. 12. Attends and supervises after-school, evening, and weekend school sponsored events and activities as assigned. 13. Articulates and supports school safety initiatives to the faculty and school community. 14. Seeks ways to develop and sustain a climate of mutual respect between and among the students and adults who participate in the school. 15. Prepares related reports and records as required by the school division, local, state, or federal government. 16. Models nondiscriminatory practices in all activities. (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.) Other Duties: 1. Stays informed of developments and research pertaining to safe and orderly schools. 2. Performs any other related duties as assigned by the Principal or other appropriate administrator. Minimum Qualifications (Knowledge, Skills and/or Abilities Required): Must possess a Master's degree and be eligible for a Virginia Postgraduate Professional License in administration and supervision. Must possess at least three years of successful experience as a teacher with some experience appropriate school level experience. Must demonstrate excellent classroom management skills and effective disciplinary strategies and techniques. Must possess a comprehensive knowledge of the current issues, principles, and practices in public school education and the ability to apply them to the needs of a school. Must possess knowledge and effective skills in curriculum development, instructional practices, interpretation of test data, and budget development. Must possess the ability to assist with administering and managing the operation of a secondary school. Must possess the ability to plan and supervise the work of others. Must possess the ability to establish and maintain effective working relationships with students, parents, staff, and the public. In order to review the full , please view the following job description: **************************************************************

About the role CBH of VA is seeking a responsible and detail-oriented Administrative Assistant to support our managers and employees while ensuring the smooth day-to-day operations of our office. In this unique role, the Administrative Assistant will also be required to be a Certified Medication Technician, combining administrative and clinical support responsibilities. Duties will include making travel and meeting arrangements, preparing reports, maintaining organized filing systems, assisting with scheduling, and managing general office needs. In addition, this position may involve providing medication administration support in accordance with state certification requirements. The ideal candidate will have excellent oral and written communication skills, strong organizational abilities, and proficiency with Microsoft Office tools such as Excel, Word, and Outlook, as well as office equipment. Previous experience as a Secretary, Administrative Assistant, or Executive Assistant is required, and familiarity with the healthcare or corrections industry is strongly preferred. Ultimately, we are looking for a reliable professional who can balance administrative tasks with certified medication responsibilities to ensure efficiency and success across our team. What you'll do Answer and direct phone calls; serve as point of contact for staff, clients, and visitors. Organize schedules, coordinate meetings, and prepare accurate meeting minutes. Draft, review, and distribute correspondence, reports, and forms. Maintain filing systems, office policies, and contact lists. Manage payroll preparation, expense reports, and monthly statistics for HSA review. Order and manage office supplies and coordinate vendor relations. Provide administrative support to executives and assist with special projects as needed. Perform other duties and responsibilities as assigned. Qualifications Proven experience as an Administrative Assistant or Office Administrator. Certified Medication Technician Experience with Medicare enrollment processes. Knowledge of office management systems and procedures. Proficiency with office equipment (e.g., printers, fax machines, scanners). Strong computer skills, including MS Office Suite (Excel, PowerPoint, Word, Outlook). Excellent time management and organizational skills with the ability to prioritize and multi-task. Strong attention to detail and problem-solving abilities. Exceptional written and verbal communication skills. High school diploma required; additional qualifications as an Administrative Assistant or Secretary preferred. Benefits: Dental insurance Employee assistance program Employee discount Health insurance Life insurance Paid time off Professional development assistance Referral program Tuition reimbursement Vision insurance Schedule: 8-hour shift Day shift Monday to Friday Experience: Medical Receptionists & Patient Registrars: 1 year (Required) Schedule management: 2 years (Preferred) Records Managers: 2 years (Preferred) Healthcare: 2 years (Required) Medicare: 2 years (Required) Certified Medication Technician Job Type: Full-time

Amentum is seeking an Administrative Assistant-EC located in the Williamsburg area of Virginia. The Administrative Assistant assists the customer in administrative duties as outlined below and other ad hoc duties as required: Job Requirements: Secretarial duties to include answering phones, making copies, receiving and dissemination of administrative information to staff and visitors Serve as the key custodian and ensure proper tracking of access to sites Compile and maintain class statistics and metrics Assist course program managers with support of their classes, including managing and processing course registration Perform ad hoc administrative support to training exercises as necessary Prepare, update, and disseminate the training schedule forecast Organize the file room and the supply/copy room Prepare and submit work orders as needed Minimum Requirements: Must have a U.S. government security clearance at time of application High school diploma or GED Two (2) years general administrative support work with demonstrated experience that provides the required knowledge, skills and abilities A valid driver's license Proficient in Microsoft Windows applications including Microsoft Office Suite, Outlook, and SharePoint Strong interpersonal skills and professional demeanor Ability to lift 10 or more pounds US citizen Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language at Labor Laws Posters.

Commonwealth Senior Living is seeking early career applicants for our Spring 2026 Internship Program. The healthcare administration intern will be exposed to all areas of operations at the community level and will have an opportunity to interact 1:1 with each department leader. This internship prepares candidates to manage an assisted living facility, working side by side with the administrator in a long-term care setting while learning the ins and outs of each department and receiving mentorship from department heads and experienced leaders in the industry. Commonwealth Senior Living is a recognized leader in senior living, employing around 2,000 associates, and is a five consecutive year recipient of the Great Place to Work certification! We provide numerous opportunities for career growth by investing in creating a culture of great leaders. Some of our signature programs include The Developing Leaders Program, The Center of Excellence, and the Executive Director in Training Program. This is a paid internship and candidate must be available to work on site. Hours: 20-40 hours week. Pay Rate: $13/hour Here is what to expect during your 10-week rotation: You will rotate and work 1:1 with each department including front office and executive administration, resident care, programming, dining, sales, and maintenance. Meet weekly with different members from Senior Leadership in our Home Office to gain an understanding and a high-level overview of each department. Participate in meetings with department leaders and staff to further understand operations management and all aspects involved in creating a home like atmosphere for our residents Assist with various operational projects as directed by the Executive Director and Business Office Manager Develop relationships with various personnel to understand organizational structure Responsibilities: Business Office: Gain knowledge of general HR policies, procedures, FMLA, and the Worker's Compensation process. Develop recruitment strategies and interviewing techniques. Organize and assist with the facilitation of Jump Start and other employee trainings. Resident Care: In keeping with our community theme, Commonwealth Senior Living refers to our individuals in the communities as residents. You will work with the Resident Care Director to help organize charts and paperwork. Assist with archiving records, disposal of expired medicines if applicable, and reaching out to families to schedule care conferences. Resident Programs: Assist with outings and events. Offer any unique talents you might have to coordinate resident programs. Sales: You will shadow the Sales Director to gain an understanding of the customer journey experience (relationship building through phone calls, community experiences, etc.). Dining Services: Develop an understanding of the menu creation process (how to order, prepare, serve, post service), and gain an understanding of the financials of PRD's and budgeting. Maintenance & Capital Programs: Understanding emergency systems and their functions. Develop knowledge in housekeeping standards, MEPs (Mechanical, Electrical and Plumbing) processes, and Operational Maintenance budget. Qualifications: Seeking a degree in Healthcare Administration, Human Services, Business Administration, or related field. Must possess a spirit of cooperation and enthusiasm. Must maintain confidentiality. Must use tact and courtesy in dealing with staff, residents, their families, and visitors. Demonstrate a warm, outgoing, and compassionate personality. Demonstrated integrity, maturity, and leadership skills. Able to live out Commonwealth Senior Living's Noble selling purpose - “We improve the lives of seniors, their families, and each other.” Commonwealth Senior Living is a recognized leader in senior living, employing around 2,000 associates, and is a five consecutive year recipient of the Great Place to Work certification!