Senior administrative assistant jobs in Cheyenne, WY

About the role: The Executive Assistant contributes to the efficiency of Brinkman Construction by providing proactive and timely support to the Chief Executive Officer and Chief Financial Officer using discretion, collaboration, and critical thinking. Essential Functions: Act as main point of contact for the executive team and manage the flow of deliverables, tasks, and information. Prepare meeting materials, presentations, slide decks, memos, letters, agendas, reports, and documentation of a confidential nature. Take full ownership of the corporate events calendar with little oversight, including leading coordination, facilitation, and communication to various stakeholders. Proactively manage multiple calendars, schedules, and meetings. Use discretion, confidentiality, and good judgment in handling all matters. Coordinate interdepartmental meetings and communication. Liaise with other administrative personnel to handle logistics for meetings, lunches, conferences, and special events, including catering, prep and set up, preparing technology and breakdown. Respond to emails and phone calls, with occasional contact outside normal business hours. Display professionalism in all interactions with clients and third-party vendors. Represent the company in a positive light using great follow through skills and sound judgement. Prepare expense reports, obtain receipts, and reconcile credit card statements. Coordinate executive travel logistics for business meetings and conferences. Assist executives with personal tasks, travel, and errands. Support special projects and strategic initiatives as directed by the executive team. Requirements Education and Qualifications: High school diploma, GED, or equivalent experience. 3 years' experience as an Administrative Assistant, supporting senior-level managers preferred. 2 years' experience in the commercial construction industry or familiarity with construction terminology and workflows. Intermediate proficiency with Microsoft suite of applications. Assertive and confident in interactions with senior level leaders. Experience working in a fast-paced environment while demonstrating composure, adaptability, and resilience. Ability to process multiple forms of communication and perform multiple tasks simultaneously with competing priorities. Exceptional interpersonal skills and ability to build strong relationships inside and outside of the company. Familiarity with travel planning and arrangements including air, hotel, rental car, meeting rooms and other necessary bookings. Outstanding organization, time management, and task tracking. Excellent verbal and written communication skills. Highly motivated and dependable. Excellent attendance and timeliness. Work Environment: This is a full-time in-person role based in our Fort Collins office, which may require contact or activities outside of normal business hours as job duties demand and the ability to drive to jobsites and offices in Southern Wyoming, Northern Colorado, and Denver Metro Region. What we offer: Our Employee Stock Ownership Plan (ESOP) Open Paid Leave Program and paid parental leave Cell phone reimbursement Mileage reimbursement program Flexible benefits including medical, dental, and vision insurance 401(k) match Competitive compensation, cash bonuses, spot-bonuses We are committed to making a positive impact in the communities where we live, work, and play through our Volunteer Time Off program. About us: Across the Front Range, clients choose to work with us based on the relationships and projects we build, and the unmatched client experience we deliver. As a 100% employee-owned company, we are all-in on every project. Our culture of ownership drives us to create buildings of distinction and relationships that last. For us, excellence is non-negotiable and it's why so many of our projects are from repeat customers. Our Core Values: At Brinkman Construction, we're Driven to Build, and our core values are the cornerstone of our success. They shape our culture, define our character, inform our vision, and empower us to deliver on our mission. We are: Relationship Focused All In Salary: Range of $70,000 to $90,500 annually. Salary is commensurate with technical skills and experience. Anticipated application deadline 11/7/2025

Posting Details Information Job Title Administrative Assistant for IPE-LRC Posting Number S1620P Pay Range Compensation for this position is expected to range between $26.00 and $28.00 per hour, in alignment with what California Baptist University (CBU) reasonably anticipates paying for this role. The final rate may vary depending on the candidate's qualifications, experience, and prevailing market conditions. In addition to competitive wages, CBU provides a comprehensive and generous benefits package to eligible employees. Position Summary Information Summary The Administrative Assistant provides essential support to the College of Nursing (CON) and the IPE-Learning Environment & Innovation division at California Baptist University (CBU). This position is responsible for coordinating events, managing projects, scheduling, and supervising student workers. Working closely with the Associate Dean and division team, the Administrative Assistant plays a key role in advancing innovative initiatives that strengthen simulation, interprofessional education (IPE), faculty development, and the overall learning environment. Essential Duties and Responsibilities Include the following. Other duties may be assigned. 1. Provide administrative and operational support to ensure the effective functioning of the Division of Learning Environment & Innovation. 2. Plan, organize, and execute events, meetings, and workshops focused on simulation, interprofessional education (IPE), faculty development, and innovation initiatives. 3. Coordinate scheduling for facilities, learning spaces, and resources to maximize utilization and efficiency. 4. Develop and maintain project timelines, agendas, meeting minutes, and action plans for division initiatives. 5. Supervise, train, and schedule student workers to assist with daily operations and special events. 6. Manage calendars and communications across multiple concurrent projects to ensure accuracy and alignment. 7. Provide logistical support for faculty development sessions, intensives, and special events. 8. Serve as a liaison between internal and external stakeholders to foster collaboration, innovation, and continuous improvement. 9. Assist with financial processes, including tracking project expenses and processing reimbursements. 10. Contribute to strategic planning and process improvement to advance new initiatives within the Learning Environment & Innovation division. Supervisory Responsibilities This position may assign tasks and provide guidance to student workers to ensure successful completion of work assignments. Other Knowledge Skills and Abilities To perform this job successfully, an individual must be able to carry out each essential duty effectively. The requirements listed below represent the knowledge, skills, and abilities necessary for the role: * Demonstrated ability and willingness to live and uphold the University's Christ-centered mission and values. * Proficiency in personal computers and related software applications. * Strong knowledge of business English, arithmetic, and general office methods, procedures, and practices. * Ability to plan, organize, and coordinate multiple projects effectively. * Excellent reading and writing skills appropriate to the position's responsibilities. * Skill in gathering data, compiling information, and preparing accurate reports. * Ability to design and create graphics for social media platforms. * Experience in managing and maintaining social media accounts. * Exceptional organizational skills with strong attention to detail. * Ability to maintain confidentiality and handle sensitive information appropriately. * Capacity to interpret, adapt, and apply guidelines and procedures. * Strong interpersonal and communication skills with the ability to work collaboratively with a diverse faculty, staff, and student population. * Ability to make sound administrative and procedural decisions and judgments. * Proficiency in creating, composing, and editing written materials. * Skill in generating content and graphics to enhance the College of Nursing website, CON newsletter, and CON social media presence. * Excellent telephone etiquette and customer service experience. * Ability to develop and maintain effective recordkeeping systems and procedures. * Skill in resolving customer complaints and concerns professionally. * Ability to coordinate and organize meetings, workshops, and special events. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand, walk, sit; and requires sufficient hand, arm, and finger dexterity to operate a computer keyboard or other office equipment. Requires visual acuity to read words and numbers; and speaking and hearing ability sufficient to communicate in person or over the phone. The employee must occasionally lift and/or move up to 15 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is usually moderate. Work normally performed in a typical interior/office work environment, with minimal exposure to health or safety hazards. Education and/or Experience Bachelor's degree from four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience. Posting Detail Information Open Date Remove from Web Open Until Filled Yes Special Instructions to Applicants Nondiscrimination Statement State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law. Quick Link to Posting ***************************************** Supplemental Questions Required fields are indicated with an asterisk (*). * * Are you a Christian? * Yes * No * * Do you attend church regularly? * Yes * No * If no, please explain (required): (Open Ended Question) * * Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information) * Yes (I am familiar and not in conflict) * No (I am in conflict or not familiar) Applicant Documents Required Documents * Resume * Cover Letter * Christian Experience Essay Optional Documents * Letter of Reference 1 * Letter of Reference 2 * Other Document * Other Document 2

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Posting Detail Information Working Title Program Assistant - Executive Assistant to Hospital Leadership Position Location Fort Collins, CO Work Location Position is fully in-office/in-person Research Professional Position No Posting Number 202501387AP Position Type Admin Professional/ Research Professional Classification Title Technical/Support III Number of Vacancies Work Hours/Week 40 Proposed Annual Salary Range $60,000 - $75,000 depending on experience Employee Benefits Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact. * Review our detailed benefits information here. * Explore the additional perks of working at CSU here. * For the total value of CSU benefits in addition to wages, use our compensation calculator. * Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in! Desired Start Date Position End Date (if temporary) To ensure full consideration, applications must be received by 11:59pm (MT) on 10/13/2025 Description of Work Unit Veterinary Teaching Hospital At the CSU Veterinary Teaching Hospital (VTH) we exist to educate the next generation of veterinarians by providing exceptional veterinary care and service to the community every day. This work unit exists to provide administration and direction of the Veterinary Teaching Hospital and provide a support facility for service to the general public and referring veterinarians. Why work at Colorado State University? CSU was recently ranked first among Colorado-based educational employers and fifth among all in-state employers in Forbes magazine's "America's Best Employers by State!" We are looking to add individuals to our team who have the following characteristics: Confidence - they expect success in what they do Compassion - they have genuine care and concern for others Empowerment - they use their knowledge and skills to adjust, change, and improve daily tasks/work for themselves and others Integrity - they are honest, and others trust them Responsibility - they take ownership of decisions and actions Our Investment in You CSU is committed to providing employees with a strong and competitive benefits and well-being package that supports you, your health, and your family. These CSU resources help with many aspects of your life - financial, physical, emotional, family, workplace wellness. These resources are part of our investment in you. Employees are benefits eligible when working a minimum of 20 hours per week; benefits outlined below reflect full-time status of 40 hours per week; some benefits would be prorated for part-time status. Paid time off at 192 hours/year (accrued at 16 hours per month), 120 hours sick leave/year, and 11 paid holidays annually pro-rated by full-time equivalent (FTE) Comprehensive benefits programs and services including Medical, Dental, Vision, Life, Disability, Parental Leave, work/life resources, and more 20% Employee Pet VTH Discount! Robust Employee Assistance Program (EAP) for your overall well-being FREE college credit courses (up to 9-semester credits per year) through the Employee Study Privilege program Tuition Scholarships up to 50% for eligible family members FREE employee growth opportunity through CSU training and development opportunities. After-school programs and summer camps for kids Community Discounts FREE MAX transit use with CSU identification For more detail about these and other Health and Welfare benefits and Commitment to Campus programs, visit our CSU Well-Being Hub at **************************************** and our Benefits programs for Administrative Professional employees: ********************************************************** Retirement Programs While employees of CSU do not contribute to Social Security, the University and the state of Colorado offer competitive retirement plans. As a condition of employment and required by Colorado law, employees are required to participate in either the University's Defined Contribution Plan (DCP) or the Public Employee's Retirement Plan (PERA) of Colorado. Each plan offers a generous employer match. For more information, visit: ********************************************************************* Tobacco and Smoke-Free Colorado State University is a tobacco and smoke-free campus. For the health of our university community, the use of smoking, vaping or tobacco products is prohibited on CSU grounds or in buildings. Position Summary This position is the primary liaison for the Hospital Director, Managing Director and Chief Medical Officers. Using outstanding communication skills, attention to detail and discretion with sensitive or confidential information, this position triages high-level administrative concerns on behalf of the Directors/CMOs, determines priority levels for urgent matters, emergencies and safety concerns. Position coordinates schedules and books meetings for Hospital Director and CMOs; travel processing for leadership and locum coverage; coordinates communication with VHS communications manager; coordinates logistics and agendas for meetings; develops professional content and coordinates regular communication to Clinical Services team as needed. Develops data collection surveys including review, assessment and report creation for various initiatives such as annual faculty reviews and weekly caseload or schedule trending; data mining and assessment for special projects; interprets and explains program policies and procedures; manages tour guides and schedules; manages push-to-talk phone system; backs up front office duties such as badges, keys and general inquiries; helps coordinate hospitality events; other special projects and miscellaneous duties as required. Required Job Qualifications * Bachelor's degree * 3 or more years of relevant work experience, including: * Supporting leaders * Substantial experience in managing administrative responsibilities for executives * Anticipating needs and providing comprehensive support to drive the executive's effectiveness and success * Complex scheduling, travel, and meeting arrangements for executives * Maintaining a high level of confidentiality and discretion * Evidence of strong customer-service orientation, interpersonal skills, and professionalism * Experience with project planning and execution * Demonstrated autonomous, proactive problem-solving skills and experience anticipating needs * Demonstrated exceptional detail orientation and organizational skills * Demonstrated ability to handle multiple tasks and prioritize projects efficiently and effectively * Proven excellence in written and verbal communication * Demonstrated proficiency in Microsoft Office Suite and demonstrated adeptness at learning new technology and software * Demonstrated ability to learn quickly Preferred Job Qualifications * Experience with data mining and report creation. * Experience with Qualtrics or other survey systems. * Experience with hospitality planning. * Advanced skills with technology. * Experience with AI

Create an outstanding customer experience through exceptional service. Establish and maintain a safe, clean environment that encourages our customers to return. Achieve sales and profit goals established for the department and control all established quality assurance standards. Monitor all functions, duties and activities related to the Bakery department. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety. Based in Colorado, King Soopers merged with The Kroger Company in 1983. Today, we're proudly serving King Soopers customers in over 115 stores throughout Colorado and Wyoming. As part of the Kroger family of companies, we take pride in bringing diverse teams with a passion for food and people together with one common purpose: To Feed the Human Spirit. With a history of innovation, we work tirelessly to create amazing experiences for our customers, communities AND each other, with food at the heart of it all. Here, people matter. That's why we strive to provide the ingredients you need to create your own recipe for success at work and in life. We help feed your future by providing the value and care you need to grow. If you're caring, purpose-driven and hungry to learn, your potential is unlimited. Whether you're seeking a part-time position or a new career path, we've got a fresh opportunity for you. Apply today to become part of our King Soopers family! What you'll receive from us: The Kroger Family of Companies offers comprehensive benefits to support your Associate Well-Being, including Physical, Emotional, Financial and more. We'll help you thrive, with access to: * A wide range of healthcare coverage, including affordable, comprehensive medical, dental, vision and prescription coverage, through company plans or collective bargaining agreement plans. * Flexible scheduling in full- and part-time roles with paid time off, including holiday and sick pay based on eligibility and length of service. * Emotional and financial support with free counseling through our Employee Assistance Program and free, confidential financial tools and coaching with Goldman Sachs Ayco. * Valuable associate discounts on purchases, including food, travel, technology and so much more. * Up to $21,000 in tuition reimbursement over your career, through our industry-leading Continuing Education program. * Vast potential for growth, through an abundance of industry-leading training programs and diverse career pathways. For more information about benefits and eligibility, please visit our Benefits Page! MINIMUM * Excellent oral/written communication skills * Knowledge of basic math (counting, addition, subtraction) * Ability to handle stressful situations * Current food handlers permit once employed DESIRED * High School Diploma or GED * Any management experience * Any bakery/retail experience * Second language (speaking, reading and/or writing) * Promote trust and respect among associates, with a positive attitude * Communicate company, department, and job specific information to associates * Establish department performance goals and empower associates to meet or exceed targets through teamwork * Develop adequate scheduling to manage customer volume * Train and develop associates on their job performance and participate in the performance appraisal process * Create an environment that enables customers to feel welcome, important and appreciated by answering questions regarding products sold within the department and throughout the store; respond to questions, make suggestions, and locate products * Inform customers of produce specials and offer product samples to help customers discover new items * Review/inspect products for quality and freshness and take appropriate action * Develop and implement a department business plan to achieve desired results * Create and execute sales promotions in partnership with store management * Inform and educate department associates about current, upcoming and special in-store promotions, especially promotions that affect the department * Prepare and submit seasonal critiques for the sales and merchandising supervisor * Implement the period promotional plan for the department * Assist management in preparing the store/department budget, expense control, profit and loss reviews, and take appropriate action on all financial reports * Schedule daily, weekly and monthly price changes by updating shelf tags and promotional signs * Plan and organize the inventory process, maintain an awareness of inventory/stocking conditions, note any discrepancies, train department associates on inventory/stocking and Computer Assisted Ordering (CAO) * Ensure proper temperatures in cases and coolers are maintained and temperature logs are maintained * Reinforce safety programs by complying with safety procedures, identifying unsafe conditions, practicing preventive maintenance by properly inspecting equipment, notifying store management of any items in need of repair and of customer or employee accidents * Report all safety risk, or issues, and illegal activity, including robbery, theft or fraud * Adhere to all local, state and federal laws, and company guidelines * Ability to work cooperatively in high paced and sometimes stressful environment * Ability to manage conflict in a reasonable, nonconfrontational and cooperative manner * Ability to act with honesty and integrity regarding customer and business information * Ability to follow directions and seek assistance when necessary to resolve customer and business issues * Provide support and assistance through direct interaction with minors, individuals with special needs, and/or older adults * Must be able to perform the essential job functions of this position with or without reasonable accommodation

Join Our Campus Community! Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! Why Choose Us? At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include: * Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan. * Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs. * Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. * Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. * Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. At the University of Wyoming, we're committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's Benefits Summary. JOB TITLE: Office Assistant, Senior JOB PURPOSE: Perform general office support tasks including basic data entry, scheduling and/or reception duties at front desk of medical clinic at UW Family Medicine in Cheyenne, Wyoming. ESSENTIAL DUTIES AND RESPONSIBILITIES: * Perform basic front desk/receptionist support of the UW Family Medicine Clinic. * Perform light bookkeeping duties which may include: accepting patient payments, applying patient payments to accounts, assist patients with applications for sliding fee scale application. * Discuss problem accounts or billing issues for problem resolution; refer difficult or complicated issues to supervisor. * Provide data entry; modify or correct designated information on the electronic medical record; * Set up and use a variety of specialized typing formats; type detailed and/or technical data. * Perform customer relations receptionist duties, screen calls and individuals, and make appointments. * Proofread and edit own work, or the work of others, to correct errors in grammar, punctuation, spelling, sentence and paragraph structure. * Provide resolution to forms processing problems. SUPPLEMENTAL FUNCTIONS: * Perform miscellaneous job-related duties as assigned. * Attend and participate in training and other professional development activity. * Participate in performance-related goal setting and achievement to meet personal and organizational goals and objectives. COMPETENCIES: * Ability to learn * Adaptability * Attention to detail * Initiative * Quality Orientation * Work Prioritization & Management MINIMUM QUALIFICATIONS: Education: High School Diploma or GED Experience: 1 year progressively responsible work-related experience Required licensure, certification, registration or other requirements: None DESIRED QUALIFICATIONS: * Experience in a medical clinic or healthcare setting * Strong attention to detail * Strong communication skills * Customer Service experience REQUIRED APPLICATION MATERIALS: Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application: * Cover letter * Resume or C.V. * Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position). This position will remain open until filled. Complete applications received by 10/06/2025 will receive full consideration. Due to a current system limitation, you may only be prompted to upload your resume/CV and a Cover Letter. To ensure your application is complete, we recommend you put all of your application materials into one file with your cover letter. However, if you're experiencing any issues in doing so, please send any additional application materials to ****************, and a recruiter will manually add them to your application packet. To help us process your application more efficiently, please include the 6-digit job ID number (located at the bottom of the job posting) in your email. WORK LOCATION: On-campus: This position provides support to clinic patients, and the successful candidate must be available to work on site at our clinic, UW Family Medicine clinic located in Cheyenne, Wyoming. WORK AUTHORIZATION REQUIREMENTS: The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position. HIRING STATEMENT/EEO: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at ************ or email ****************. ABOUT CHEYENNE: Cheyenne is the capital city of Wyoming. It's home to the Cheyenne Frontier Days Old West Museum, with exhibits about early rodeos and artifacts like 19th-century passenger wagons. The landscaped Cheyenne Botanic Gardens includes a labyrinth. Collections at the Wyoming State Museum include dinosaur fossils. For more information on Cheyenne and Laramie County please visit: *************************

Tenstorrent is leading the industry on cutting-edge AI technology, revolutionizing performance expectations, ease of use, and cost efficiency. With AI redefining the computing paradigm, solutions must evolve to unify innovations in software models, compilers, platforms, networking, and semiconductors. Our diverse team of technologists have developed a high performance RISC-V CPU from scratch, and share a passion for AI and a deep desire to build the best AI platform possible. We value collaboration, curiosity, and a commitment to solving hard problems. We are growing our team and looking for contributors of all seniorities. As the Executive Assistant, you will act as a strategic partner to help aligned executives stay focused on key initiatives. You'll manage their calendars, prioritize their time, and provide administrative support that aligns with their strategic goals. This role requires someone who can juggle multiple priorities, think ahead, and ensure that our engineering leaders are always focused on what matters most. This role is hybrid, based out of Fort Collins, CO We welcome candidates at various experience levels for this role. During the interview process, candidates will be assessed for the appropriate level, and offers will align with that level, which may differ from the one in this posting. Who You Are Experienced Executive Assistant with a track record supporting senior leaders, ideally in engineering or technical teams. Highly organized with strong judgment and the ability to manage competing priorities. Clear, professional communicator who builds trust and relationships with ease. Proactive, adaptable, and discreet, with a knack for anticipating needs before they surface. What We Need Strategic calendar and focus management that aligns executive time with company priorities. Smooth coordination of meetings, agendas, events, and follow-ups that drive clarity and outcomes. Travel logistics handled with minimal disruption and thoughtful alignment to priorities. Strong partnership with internal and external stakeholders to ensure communications and interactions reflect leadership's goals. What You Will Learn How to operate as a trusted partner to senior engineering executives in a high-growth environment. Ways to streamline operations, prioritize effectively, and make executives more impactful. Best practices in balancing strategic goals with day-to-day demands. How to navigate and influence across a technical organization while supporting key company initiatives. Compensation for all engineers at Tenstorrent ranges from $100k - $500k including base and variable compensation targets. Experience, skills, education, background and location all impact the actual offer made. Tenstorrent offers a highly competitive compensation package and benefits, and we are an equal opportunity employer. This offer of employment is contingent upon the applicant being eligible to access U.S. export-controlled technology. Due to U.S. export laws, including those codified in the U.S. Export Administration Regulations (EAR), the Company is required to ensure compliance with these laws when transferring technology to nationals of certain countries (such as EAR Country Groups D:1, E1, and E2). These requirements apply to persons located in the U.S. and all countries outside the U.S. As the position offered will have direct and/or indirect access to information, systems, or technologies subject to these laws, the offer may be contingent upon your citizenship/permanent residency status or ability to obtain prior license approval from the U.S. Commerce Department or applicable federal agency. If employment is not possible due to U.S. export laws, any offer of employment will be rescinded.

Join Our Campus Community! Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! Why Choose Us? At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include: Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan. Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs. Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. At the University of Wyoming, we're committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's Benefits Summary. JOB TITLE: Office Assistant, Senior JOB PURPOSE: Perform general office support tasks including basic data entry, scheduling and/or reception duties at front desk of medical clinic at UW Family Medicine in Cheyenne, Wyoming. ESSENTIAL DUTIES AND RESPONSIBILITIES: Perform basic front desk/receptionist support of the UW Family Medicine Clinic. Perform light bookkeeping duties which may include: accepting patient payments, applying patient payments to accounts, assist patients with applications for sliding fee scale application. Discuss problem accounts or billing issues for problem resolution; refer difficult or complicated issues to supervisor. Provide data entry; modify or correct designated information on the electronic medical record; Set up and use a variety of specialized typing formats; type detailed and/or technical data. Perform customer relations receptionist duties, screen calls and individuals, and make appointments. Proofread and edit own work, or the work of others, to correct errors in grammar, punctuation, spelling, sentence and paragraph structure. Provide resolution to forms processing problems. SUPPLEMENTAL FUNCTIONS: Perform miscellaneous job-related duties as assigned. Attend and participate in training and other professional development activity. Participate in performance-related goal setting and achievement to meet personal and organizational goals and objectives. COMPETENCIES: Ability to learn Adaptability Attention to detail Initiative Quality Orientation Work Prioritization & Management MINIMUM QUALIFICATIONS: Education: High School Diploma or GED Experience: 1 year progressively responsible work-related experience Required licensure, certification, registration or other requirements: None DESIRED QUALIFICATIONS: Experience in a medical clinic or healthcare setting Strong attention to detail Strong communication skills Customer Service experience REQUIRED APPLICATION MATERIALS: Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application: Cover letter Resume or C.V. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position). This position will remain open until filled. Complete applications received by 10/06/2025 will receive full consideration. Due to a current system limitation, you may only be prompted to upload your resume/CV and a Cover Letter. To ensure your application is complete, we recommend you put all of your application materials into one file with your cover letter. However, if you're experiencing any issues in doing so, please send any additional application materials to ****************, and a recruiter will manually add them to your application packet. To help us process your application more efficiently, please include the 6-digit job ID number (located at the bottom of the job posting) in your email. WORK LOCATION: On-campus: This position provides support to clinic patients, and the successful candidate must be available to work on site at our clinic, UW Family Medicine clinic located in Cheyenne, Wyoming. WORK AUTHORIZATION REQUIREMENTS: The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position. HIRING STATEMENT/EEO: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at ************ or email ****************. ABOUT CHEYENNE: Cheyenne is the capital city of Wyoming. It's home to the Cheyenne Frontier Days Old West Museum, with exhibits about early rodeos and artifacts like 19th-century passenger wagons. The landscaped Cheyenne Botanic Gardens includes a labyrinth. Collections at the Wyoming State Museum include dinosaur fossils. For more information on Cheyenne and Laramie County please visit: *************************

Parking Administration Associate JOB TITLE: Parking Administration Associate CLASSIFICATION: Non-Exempt DEPARTMENT: Police Department SUPERVISOR: Parking Administration Manager SALARY: $36,135 to $43,362 Annually GENERAL JOB DESCRIPTION Conducts patrols in an effort to gain compliance with city parking regulations. Parking Administration Associates will enforce city parking regulations when necessary. This position is a limited authority uniform position. PRIMARY DUTIES AND RESPONSIBILITIES * Enforce city parking regulations by patrolling city streets in a vehicle, on foot, or other approved means of transportation. * Issue parking violations without preferential treatment. * Collect photograph evidence of parking violations and provide testimony to their accuracy. * Maintain records and secure confidential documents. * Complete forms and reports as necessary * Immobilize vehicles when authorized by the placement of a device. * Operate an on-board license place recognition camera system; perform minor maintenance or update software. * Train coworkers in area of responsibility as needed. * Operate an electronic techet writing system. * Operate a computer terminal, mobile data terminal, copiers, and printers. * Answer telephones, respond to requests and inquiries from the public and departmental personnel in a courteous manner, and provide general information regarding department policies, procedures, and regulations. * Operate a motor vehicle in various weather conditions. * Communicate via police radio and mobile data terminal. * Maintain assigned equipment and supplies and arrange for the repair and routine maintenance of assigned vehicles and equipment. * Perform assigned duties with significant independence. * Communicate with the public in a professional and courteous manner while demonstrating high professional standards as a representative of the City of Cheyenne. SECONDARY DUTIES AND RESPONSIBILITIES * Attend various trainings. * Parking Administration Associates are sworn in as Community Service Officers (CSO) and may assist on an as-needed basis as a CSO. * Perform other duties and responsibilities as required KNOWLEDGE, SKILLS, AND ABILITIES * Knowledge of and ability to interpret and apply pertinent local laws. * Knowledge of first aid principles and infectious disease exposure practices. * Knowledge of interviewing and interrogation techniques. * Skills to prepare clear, accurate and grammatically correct written reports. * Ability to exercise sound judgement and rational thinking under stressful circumstances while choosing an appropriate and reasonable course of action. * Ability to maintain a high level of confidentiality. * Ability to communicate clearly and concisely, both orally and in writing. * Ability to establish and maintain cooperative working relationships. * Ability to interact and communicate with the public in a manner that promotes trust and legitimacy with the City of Cheyenne. QUALIFICATIONS FOR THE JOB Required: High school diploma or equivalent and three (3) years of support systems management plus two years of supervisory responsibility required. PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing. The employee is also required to maintain physical condition necessary for operating assigned equipment, walking, standing, kneeling, repeated bending or sitting for prolonged periods of time and lifting to 30 pounds. Maintain mental capacity which allows the capability of making sound decisions demonstrating intellectual capabilities. This is safety sensitive position and is subject to random drug and alcohol testing. Working Environment: Work closely with others in an office utilizing a computer and other various office equipment. Must be willing to submit to a background investigation, a polygraph and have no prior felony convictions.

Job Description A Day in the Life of an Administrative and Governance Support: Works under the general direction of the Chief Executive Officer (CEO). Provides leadership to executive assistants. Performs administrative functions and related services for the CEO and the Board of Trustees. Handles details of a confidential nature which if released could be detrimental to the organization. Requires broad knowledge of hospital operations and policy, and a high level of experience, discretion and technical skill. Operates with wide latitude requiring independent judgment and initiative. Uses Information Technology equipment in performing or assisting assigned tasks. Receives, investigates and provides recommendations on issues brought to the office's attention. Requires strong problem solving and interpersonal skills and ability to work under stress. Why Work at Cheyenne Regional? ANCC Magnet Hospital 403(b) with 4% employer match 21 PTO days per year (increases with tenure) Education Assistance Program Employer Sponsored Wellness Program Employee Assistance Program Loan Forgiveness Eligible Here Is What You Will Be Doing: Types correspondence, forms and reports in order of priority. Performs general secretarial/ receptionist related duties, sorts and distributes mail, maintains filing system, and insures proper equipment operations. Maintains all board records, files and a manual of all board-formulated policies. Attends meetings of the Board of Trustees, Leadership Team, Executive Team and others as directed, to take minutes, transcribe and distribute. From review of previous minutes, prepares, types and distributes meeting agendas for Board of Trustees, Leadership Team and Executive Team meetings in accordance with established procedures and/or State Statutes. Responsible for accurate record keeping and decision documentation. Coordinates the administrative details of all committee meetings, attends committee meetings and ensures accurate minutes. Schedules meetings and events as directed. Coordinates and maintains schedules for the CEO and the Board of Trustees. Works with the CEO and Board President to develop board meeting agendas and educational session presentation. Coordinates preparation of Board of Trustees packets on a monthly basis. Develops new board member orientation program in conjunction with the Board President and CEO including documents, meetings, etc. Schedules orientation for new Board members and County Commissioners with members of Executive Team. Plans, prioritizes and completes routine and special projects/assignments in a manner that meets time commitments and produces desired results. Assists with patient relations through contact with patients, families, and others contacting the CEO's office. Investigates, documents and prepares recommended responses to general correspondence and complaints for CEO's review and approval. Supervises administrative assistant; assigns and schedules work; monitors work performance; and handles personnel operations including recruitment, performance reviews, disciplinary action, dismissals, vacation, and time management. Coordinates meetings and miscellaneous educational opportunities for secretarial staff relative to job duties. Trustees' link to board operations and administers the information flow to trustees. Keeps the CEO and other senior management/officers informed of board and board member needs and expectations as the board-management liaison. Assists the Board with continuous improvement and provide continuity and efficiencies for board operations. Audits the board's governance guidelines for compliance and recommends modifications as necessary. Monitors compliance with committee charters and actual practice. Coordinates the annual Board Self-Assessment and oversees the administrative procedures in addition to working with the Board Governance Committee on outcomes from the survey. Working with the Committee Chair, reviews the effectiveness of the board committees during an annual committee review. Reviews if committees should be added or dissolved in conjunction with the CEO and Board President. Provides an ongoing assessment of the board's structure and governance practices and recommending changes as needed. Works in conjunction with legal counsel to update the board on legal and legislative actions. Provides operational leadership and has budget responsibilities. Adheres to established leadership competencies, service standards and reinforces excellence in those standards with subordinates. Desired Skills: Must be able to deal effectively with visitors, physicians, co-workers, and patients. Ability to work with computer based programs such as Word, PowerPoint, GroupWise, and Outlook. Must be able to communicate effectively. Problem solving skills necessary. Must be able to act independently and make decisions. Here Is What You Will Need: Bachelor's or equivalent education and/or experience Five years' experience with at least two years at an administrative level About Cheyenne Regional: Cheyenne Regional Medical Center was founded in 1867 as a tent hospital by the Union Pacific Railroad to treat workers injured while building the transcontinental railroad. Today, we are the largest hospital in the state of Wyoming, employing over 2,000 people, and treating over 350,000+ patients from southeastern Wyoming, western Nebraska, and northern Colorado. We pride ourselves on patient and employee experience by living our core values of Integrity, Caring, Compassion, Respect, Service, Teamwork and Excellence to I.N.S.P.I.R.E. great health. Our team makes a difference every day by providing trusted healthcare expertise through a passionate and I.N.S.P.I.R.E.(ing) approach with a personal touch. By living our values, we aim to achieve our goal of becoming a 5-star rated hospital, providing critical support and resources to our community and the greater region we serve. If you are eager to make a difference and passionate about healthcare, we encourage you to apply today!

The F&B Administrative Assistant facilitates the efficient operation of the Food & Beverage department by performing a variety of clerical and administrative tasks. Duties/Responsibilities: Answers and transfers phone calls, screening when necessary. Maintains department schedules and files archive copies. Assists department managers and supervisors with screening resumes for position vacancies; coordinates and schedules interviews. Trains new staff to use the timeclock system and assists with questions. In coordination with managers and supervisors, assures accuracy of employee time punches and approves within timeline for payroll runs. Tracks late clock-ins for point system. Coordinates with managers and supervisors to get employee PTO requests approved/denied and entered into timeclock system. Maintain filing systems as assigned. Retrieves information as requested from records, email, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Maintains office supplies and coordinates maintenance of office equipment. Maintains a system for recording and tracking inventory. Assists the F&B Director/Executive Chef with administrative functions for all other F&B locations. Perform other duties as assigned. Required Skills/Abilities: Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently. Education and Experience: High School diploma or GED preferred. Three to five years of experience in an administrative role. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift, push or pull up to 15 pounds at times. Wyoming Horse Racing offers competitive wages as well as heath, dental and vision insurance plus paid time off. Must be able to pass pre-employment drug screen.

Job Description Legacy is looking for a Part Time Administrative Assistant that can work with a talented team to ensure the continued growth of the Company. By joining Legacy, you will become a part of our team and will work in an environment where we cultivate thriving communities where mutual respect and collaborative spirit are the cornerstones of every interaction. The Main function of the Part Time Administrative Assistant position is to assist the Community Manager with day-to-day clerical/office duties within a manufactured housing community while maintaining and cultivating positive relationships. In this role you will: Collect and distribute external mail and communications within the community. Collect monthly tenant rent payments and follow up with calls as needed. Process vendor invoices timely and accurately. Answer office calls and direct calls as needed. Maintain resident files ensuring they are kept current and confidential. Maintain current notes and records on electronic tenant platforms. Develop and maintain community relationships. Assist with managing all leases, including lease reminder letters. Perform all other duties as assigned. Core Competencies Communication: Ability to write and speak clearly and concisely Energetic: Ability to work with a sense of urgency and understand the importance of timely completion of projects and follow through Detail Oriented: Ability to understand the details of a project and the importance of details and accuracy in completing tasks Problem Solving Skills: Ability to find a solution for and to deal proactively with work-related problems Decision Making: Ability to use good business judgement in making critical decisions Organized: Possessing the trait of following a systematic method of performing a task and maintaining an accurate record of the steps and documents involved Time Management: Ability to utilize the available time to organize and complete work within given timelines and work with a sense of urgency Self-Motivated: Ability to be internally inspired to perform a task using one's own drive and initiative Honesty, Integrity and Reliable: Ability to be truthful, credible and dependable in the workplace. Do what you say. Motivation: Ability to inspire others to reach a goal and to perform to the best of their ability. Role Qualifications / Skills / Abilities High School Diploma or equivalent At least One (1) year administrative experience in an office setting. Ability to pass a background check and drug screening. Valid driver's license required. Efficiently operates assigned computer software and other equipment including but not limited to Microsoft Office Suite (Word, Excel, Power Point, etc.) Work Environment This position is primarily in an office setting with a work schedule of 20 hours per week. This position is a part time, hourly, non-exempt position. Community Manager/Regional Manager will provide a work schedule to meet community needs. At times, weekly work schedules may vary and include evening hours or weekends depending on community needs.

The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office. These responsibilities are critical to the FCA mission and this position plays a vital role in our ministry. FCA expects all functions and responsibilities outlined below to be carried out with a heart surrendered to serving God as a form of worship. Agree with, and abide by, FCA's Christian Community Statement. Follow a spiritual rhythm including daily prayer and Bible study to seek the Lord's will for FCA. Lead, conduct and provide spiritual leadership for staff, volunteers, coaches and athletes through prayer, Bible study, worship and living by example so they are equipped to serve others. Connect to and participate in a local church through worship and weekly involvement. Conduct yourself in a manner that affirms biblical standards of conduct in accordance with FCA's Christian beliefs (see FCA's Christian Community Statement) at all times. POSITION RESPONSIBILITIES Responsible for appointments/meetings with staff, ministry partners, vendors, etc. Handles travel arrangements for assigned staff. Receives and screens telephone calls and emails for area office. Retrieves, opens, and distributes office mail. Plans, organizes, and completes assigned work in a timely manner. Manages development of resources and meets deadlines of assigned projects. Coordinates donor ministry events, banquets, staff meetings, etc.

Posting Detail Information Working TitleProgram Assistant - Executive Assistant to Hospital Leadership Research Professional PositionNo Posting Number202501387AP TypeAdmin Professional/ Research Professional Classification TitleTechnical/Support III Number of Vacancies Work Hours/Week40 Proposed Annual Salary Range$60,000 - $75,000 depending on experience Employee Benefits Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact. + Review our detailed benefits information here. (*************************************************************************************** + Explore the additional perks of working at CSU here. + For the total value of CSU benefits in addition to wages, use our compensation calculator (******************************************************** . + Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (************************************************************** ! Desired Start Date Position End Date (if temporary) To ensure full consideration, applications must be received by 11:59pm (MT) on10/13/2025 Description of Work Unit Veterinary Teaching Hospital At the CSU Veterinary Teaching Hospital ( VTH ) we exist to educate the next generation of veterinarians by providing exceptional veterinary care and service to the community every day. This work unit exists to provide administration and direction of the Veterinary Teaching Hospital and provide a support facility for service to the general public and referring veterinarians. Why work at Colorado State University? CSU was recently ranked first among Colorado-based educational employers and fifth among all in-state employers in Forbes magazine's "America's Best Employers by State!" We are looking to add individuals to our team who have the following characteristics:Confidence - they expect success in what they do Compassion - they have genuine care and concern for others Empowerment - they use their knowledge and skills to adjust, change, and improve daily tasks/work for themselves and others Integrity - they are honest, and others trust them Responsibility - they take ownership of decisions and actions Our Investment in You CSU is committed to providing employees with a strong and competitive benefits and well-being package that supports you, your health, and your family. These CSU resources help with many aspects of your life - financial, physical, emotional, family, workplace wellness. These resources are part of our investment in you. Employees are benefits eligible when working a minimum of 20 hours per week;benefits outlined below reflect full-time status of 40 hours per week; some benefits would be prorated for part-time status.Paid time off at 192 hours/year (accrued at 16 hours per month), 120 hours sick leave/year, and 11 paid holidays annually pro-rated by full-time equivalent ( FTE ) Comprehensive benefits programs and services including Medical, Dental, Vision, Life, Disability, Parental Leave, work/life resources, and more 20% Employee Pet VTH Discount! Robust Employee Assistance Program ( EAP ) for your overall well-being FREE college credit courses (up to 9-semester credits per year) through the Employee Study Privilege program Tuition Scholarships up to 50% for eligible family members FREE employee growth opportunity through CSU training and development opportunities. After-school programs and summer camps for kids Community Discounts FREE MAX transit use with CSU identification For more detail about these and other Health and Welfare benefits and Commitment to Campus programs, visit our CSU Well-Being Hub at******************************************* our Benefits programs for Administrative Professional employees:********************************************************** Retirement Programs While employees of CSU do not contribute to Social Security, the University and the state of Colorado offer competitive retirement plans. As a condition of employment and required by Colorado law, employees are required to participate in either the University's Defined Contribution Plan ( DCP ) or the Public Employee's Retirement Plan ( PERA ) of Colorado. Each plan offers a generous employer match. For more information, visit:********************************************************************* Tobacco and Smoke-Free Colorado State University is a tobacco and smoke-free campus. For the health of our university community, the use of smoking, vaping or tobacco products is prohibited on CSU grounds or in buildings. Position Summary This position is the primary liaison for the Hospital Director, Managing Director and Chief Medical Officers. Using outstanding communication skills, attention to detail and discretion with sensitive or confidential information, this position triages high-level administrative concerns on behalf of the Directors/CMOs, determines priority levels for urgent matters, emergencies and safety concerns. Position coordinates schedules and books meetings for Hospital Director and CMOs; travel processing for leadership and locum coverage; coordinates communication with VHS communications manager; coordinates logistics and agendas for meetings; develops professional content and coordinates regular communication to Clinical Services team as needed. Develops data collection surveys including review, assessment and report creation for various initiatives such as annual faculty reviews and weekly caseload or schedule trending; data mining and assessment for special projects; interprets and explains program policies and procedures; manages tour guides and schedules; manages push-to-talk phone system; backs up front office duties such as badges, keys and general inquiries; helps coordinate hospitality events; other special projects and miscellaneous duties as required. Required Job Qualifications + Bachelor's degree + 3 or more years of relevant work experience, including: + Supporting leaders + Substantial experience in managing administrative responsibilities for executives + Anticipating needs and providing comprehensive support to drive the executive's effectiveness and success + Complex scheduling, travel, and meeting arrangements for executives + Maintaining a high level of confidentiality and discretion + Evidence of strong customer-service orientation, interpersonal skills, and professionalism + Experience with project planning and execution + Demonstrated autonomous, proactive problem-solving skills and experience anticipating needs + Demonstrated exceptional detail orientation and organizational skills + Demonstrated ability to handle multiple tasks and prioritize projects efficiently and effectively + Proven excellence in written and verbal communication + Demonstrated proficiency in Microsoft Office Suite and demonstrated adeptness at learning new technology and software + Demonstrated ability to learn quickly Preferred Job Qualifications + Experience with data mining and report creation. + Experience with Qualtrics or other survey systems. + Experience with hospitality planning. + Advanced skills with technology. + Experience with AI Essential Duties Job Duty CategoryProgram Management Support Duty/Responsibility + Support for the Hospital Director, Managing Director and CMOs. + Using outstanding communication skills, attention to detail and discretion with sensitive or confidential information, this position triages high-level administrative concerns on behalf of the Directors/CMOs, determines priority levels for urgent matters, emergencies and safety concerns. + Position coordinates schedules and books meetings for Hospital Director, Managing Director and CMOs; travel planning and itinerary development; travel processing for locums and leadership. + Coordinates communication with VHS communications manager; coordinates logistics and agendas for meetings including meeting minutes; develops professional content and coordinates regular communication to Clinical Services team. + Provides survey creation, data collection, review, assessment and report creation for various initiatives; data mining and assessment for special projects; interprets and explains program policies and procedures; other special projects or duties as required. Percentage Of Time70 Job Duty CategoryOffice Support Duty/Responsibility + Provides backup coverage for greeting office visitors and answering incoming phone calls. + Provide answers or determine the appropriate person to contact for answers. + Act as a liason for parking issues for the VTH and parking services. + Manage tour scheduling and tour guides and adjust program as needed. + Provide administrative support and maintain calendars for the Hospital Director and CMOs as needed. + Schedule meetings and book rooms as needed. + Call building problems into appropriate maintenance group and support building proctor activities as co-proctor and fire drill/emergency gathering area representative. + Phone system administration including PTT phones. + Oversee security badge, C-Cure door and key systems. + Responsible for all Hospitality/Event planning. Other miscellaneous projects or duties as assigned or required. Percentage Of Time30 Application Details Special Instructions to Applicants To apply, please upload a cover letter that addresses the required and preferred job qualifications, a resume, and the contact information for three professional references. References will not be contacted without prior notification to candidates. CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. Conditions of EmploymentPre-employment Criminal Background Check (required for new hires) Search Contactvth_**************** EEO Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Background Check Policy Statement Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so. References Requested References Requested Minimum Requested3 Maximum Requested3 Supplemental Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents + Cover Letter + Resume Optional Documents

_This position is remote and can be based anywhere within the United States. Candidates must be able to work within EST or CST business hours._ **_What Administration contributes to Cardinal Health_** Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues. **_Responsibilities_** + Maintain Vice President's calendar, including but not limited to management of daily schedule, quickly responding to schedule changes, coordinating multiple schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.) + Provides executive administrative support for eight other Vice President level leaders. + Maintain confidentiality of executive communication, projects, and work. + Coordinate travel including the booking of all flights, hotels, car rental, etc. for conferences, and other external and internal events and meetings. + Prepare and submit expense reports for executive staff members as requested. Review and approve expense reports as executive delegate which requires familiarity with all T&E policies. + Coordinate department leadership meetings and arrange catering and transportation when needed. + Create, edit, and proofread Microsoft PowerPoint, Excel and Word documents and presentations utilizing data or input provided by staff inclusive of managing shared live versions on Microsoft Teams. + Maintain team organization charts. + Screen incoming calls/inquiries and handle independently where possible. + Other administrative support duties (i.e., functional support during key projects), as assigned. **_Qualifications_** + 6+ years of experience, preferred + High School Diploma, GED or technical certification in related field or equivalent experience, preferred + Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts) + Proficient verbal and written communication skills + Proven experience and ability to multitask. + Ability to interface with employees at all organizational levels, especially VP+ level. Work collaboratively with peer level Executive Administrative Assistants. + Ability to escalate issues when necessary. + Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities. + Detail-oriented and able to work with a high level of confidentiality, experience using discretion and judgment in all interactions. + Proficient in Microsoft Office programs and Outlook **_What is expected of you and others at this level_** + Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments + Comprehensive knowledge in technical or specialty area + Ability to apply knowledge beyond own areas of expertise + Performs the most complex and technically challenging work within area of specialization + Preempts potential problems and provides effective solutions for team + Works independently to interpret and apply company procedures to complete work + Provides guidance to less experienced team members + May have team leader responsibilities but does not formally supervise **Anticipated hourly range:** $27.00/hr - $42.00/hr **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/29/2025 *if interested in opportunity, please submit application as soon as possible. _**The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity._ _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Join Our Campus Community! Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! Why Choose Us? At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include: Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan. Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs. Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's Benefits Summary. JOB TITLE: Administrative Associate - Ellbogen Center for Teaching & Learning JOB PURPOSE: Provide, under very limited supervision, project leadership and assist with directing the operational, financial, personnel and planning functions of the Ellbogen Center for Teaching & Learning requiring the use of considerable independent judgment, originality, and application of management and human relations skills. Autonomously oversee and/or coordinate complex administrative tasks that substantially impact operations within and outside the Ellbogen Center for Teaching & Learning. ESSENTIAL DUTIES AND RESPONSIBILITIES: Oversee and/or perform complex administrative tasks that substantially impact operations within and outside the Ellbogen Center for Teaching & Learning for a significant percentage of time. Provide project leadership; independently assist with directing the operational, financial, personnel and planning functions of the Ellbogen Center for Teaching & Learning; serve as mediator with other University departments, external individuals and groups. Research, conduct or respond to complicated inquiries and situations relative to the designated unit or program; analyze and integrate statistical or other assistive data; prepare detailed reports and documentation. May arrange or conduct symposia, conferences and meetings including design and implementation of agenda, selecting speakers/facilitators, publicity and marketing; conduct related follow-up assessments. Oversee management of unit/program files and records; serve as primary resource person in interpreting policies and procedures. Initiate, manage and control designated planning or budgetary projects relative to the Ellbogen Center for Teaching & Learning; may solicit and manage funds for research or related agreements. Assist with establishing or revising policies, systems, methods and procedures; prepare related documentation including the design and implementation of computer programs, as appropriate. SUPPLEMENTAL FUNCTIONS: Serve on University or external committees representing supervisor or program, as directed. Maintain confidentiality. COMPETENCIES: Attention to Detail Consistency Independence Judgment Service Orientation Work Prioritization & Management MINIMUM QUALIFICATIONS: Education: Bachelor's degree or equivalent combination of education and experience Experience: 2 years progressively responsible work-related experience DESIRED QUALIFICATIONS: Strong Organizational and Project Management Skills Ability to manage multiple projects, calendars, and events simultaneously; plan and coordinate meetings, conferences, and communications efficiently. Excellent Written and Verbal Communication Ability to draft, edit, and proofread a range of written materials; communicate effectively and professionally with colleagues, donors, and campus partners. Independent Judgment and Decision-Making Capacity to make sound decisions, take initiative with minimal supervision, and assess situations in alignment with organizational goals and policies. Collaboration, Accountability, and Attention to Detail Commitment to maintaining high personal performance standards, teamwork, and exceptional accuracy in recordkeeping and administrative tasks. Proficiency in Office Software, Accounting, and Data Entry Demonstrate proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams, and Forms), along with experience in basic accounting practices and accurate data entry. REQUIRED APPLICATION MATERIALS: Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application: Cover letter Resume or C.V. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position). *Due to a current system limitation, you may only be prompted to upload your resume/CV and a Cover Letter. To ensure your application is complete, we recommend you put all of your application materials into one file with your cover letter. However, if you're experiencing any issues in doing so, please send any additional application materials to ****************, and a recruiter will manually add them to your application packet. To help us process your application more efficiently, please include the 6-digit job ID number (located at the bottom of the job posting) in your email. WORK LOCATION: On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus. HIRING STATEMENT/EEO: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at ************ or email ****************. ABOUT LARAMIE: The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website. Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado's Front Range and the metropolitan Denver area. Laramie's beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit ************************

Join Our Campus Community! Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! Why Choose Us? At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include: Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan. Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs. Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's Benefits Summary. JOB TITLE: Administrative Associate - Ellbogen Center for Teaching & Learning JOB PURPOSE: Provide, under very limited supervision, project leadership and assist with directing the operational, financial, personnel and planning functions of the Ellbogen Center for Teaching & Learning requiring the use of considerable independent judgment, originality, and application of management and human relations skills. Autonomously oversee and/or coordinate complex administrative tasks that substantially impact operations within and outside the Ellbogen Center for Teaching & Learning. ESSENTIAL DUTIES AND RESPONSIBILITIES: Oversee and/or perform complex administrative tasks that substantially impact operations within and outside the Ellbogen Center for Teaching & Learning for a significant percentage of time. Provide project leadership; independently assist with directing the operational, financial, personnel and planning functions of the Ellbogen Center for Teaching & Learning; serve as mediator with other University departments, external individuals and groups. Research, conduct or respond to complicated inquiries and situations relative to the designated unit or program; analyze and integrate statistical or other assistive data; prepare detailed reports and documentation. May arrange or conduct symposia, conferences and meetings including design and implementation of agenda, selecting speakers/facilitators, publicity and marketing; conduct related follow-up assessments. Oversee management of unit/program files and records; serve as primary resource person in interpreting policies and procedures. Initiate, manage and control designated planning or budgetary projects relative to the Ellbogen Center for Teaching & Learning; may solicit and manage funds for research or related agreements. Assist with establishing or revising policies, systems, methods and procedures; prepare related documentation including the design and implementation of computer programs, as appropriate. SUPPLEMENTAL FUNCTIONS: Serve on University or external committees representing supervisor or program, as directed. Maintain confidentiality. COMPETENCIES: Attention to Detail Consistency Independence Judgment Service Orientation Work Prioritization & Management MINIMUM QUALIFICATIONS: Education: Bachelor's degree or equivalent combination of education and experience Experience: 2 years progressively responsible work-related experience DESIRED QUALIFICATIONS: Strong Organizational and Project Management Skills Ability to manage multiple projects, calendars, and events simultaneously; plan and coordinate meetings, conferences, and communications efficiently. Excellent Written and Verbal Communication Ability to draft, edit, and proofread a range of written materials; communicate effectively and professionally with colleagues, donors, and campus partners. Independent Judgment and Decision-Making Capacity to make sound decisions, take initiative with minimal supervision, and assess situations in alignment with organizational goals and policies. Collaboration, Accountability, and Attention to Detail Commitment to maintaining high personal performance standards, teamwork, and exceptional accuracy in recordkeeping and administrative tasks. Proficiency in Office Software, Accounting, and Data Entry Demonstrate proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams, and Forms), along with experience in basic accounting practices and accurate data entry. REQUIRED APPLICATION MATERIALS: Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application: Cover letter Resume or C.V. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position). *Due to a current system limitation, you may only be prompted to upload your resume/CV and a Cover Letter. To ensure your application is complete, we recommend you put all of your application materials into one file with your cover letter. However, if you're experiencing any issues in doing so, please send any additional application materials to ****************, and a recruiter will manually add them to your application packet. To help us process your application more efficiently, please include the 6-digit job ID number (located at the bottom of the job posting) in your email. WORK LOCATION: On-campus: This position provides vital support to campus customers, and the successful candidate must be available to work on campus. HIRING STATEMENT/EEO: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at ************ or email ****************. ABOUT LARAMIE: The University of Wyoming is located in Laramie, a charming town of 30,000 residents nestled in the heart of the Rocky Mountain West. The state of Wyoming continues to invest in its only 4-year university, helping to make it a leader in academics, research, and outreach with state-of-the-art facilities and strong community ties. We invite you to learn more about Laramie by visiting the About Laramie website. Located in a high mountain valley near the Colorado border, Laramie offers both outstanding recreational opportunities and close proximity to Colorado's Front Range and the metropolitan Denver area. Laramie's beautiful mountain landscape offers outdoor enjoyment in all seasons, with over 300 days of sunshine annually. For more information about the region, please visit ************************

Posting Detail Information Working Title Admin Assistant II (Part-time 20 hpw) Woodland Park, Colorado Position Location Fort Collins, CO 80523 Work Location Position is fully in-office/in-person Type of Position Part-time Classification Title Admin Assistant II Posting Number 202500134P Position Type State Classified Open Date 11/14/2025 Close Date 12/29/2025 Salary $1660.50 - $1992.50 Monthly ( Part-time 20 hpw ) Employee Benefits Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact. * Review our detailed benefits information here. * Explore the additional perks of working at CSU here. * For the total value of CSU benefits in addition to wages, use our compensation calculator. * Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in! State Classified Hourly No Description of Work Unit The mission of the Colorado State Forest Service (CSFS) is to achieve stewardship of Colorado's diverse forest environments for the benefit of present and future generations. This position supports the Woodland Park Field Office in achieving the mission of the CSFS. We accomplish this through providing professional, technical forestry assistance coupled with educational outreach within a traditional 3 county area, but can include assignments in the CSFS Southeast Area. Position Summary Provide support to the Colorado State Forest Service Woodland Park staff and programs such as, but not limited to Forest Management Programs, Seedling Tree Plantings, and Forest Agriculture by performing duties including front desk reception, telephone and walk-in customer reception, general public relations, document creation/editing and data management, meeting logistics, mail processing, payment processing, working with and coordinating/paying/accepting payment from vendors, and other financial duties, office equipment operations and maintenance. Take minutes at meetings as required. Take assignments as delegated by the Southeast Area Accounting Technician II and Area Manager, which can be more specifically related to accounts and accounting processes Minimum Qualifications To be considered for this position, candidates must demonstrate in the application materials: Two (2) years of general clerical or office support experience in an occupation related to the work assigned to this position. Please note, part-time experience will be calculated to determine the full-time equivalent experience (24 months full-time, 40hrs/wk). OR A combination of related education, such as business or accounting courses and/or relevant experience in an occupation related to the work assigned equal to two (2) years. * Please note, unofficial or official transcripts must be attached with this application Substitutions Preferred Qualifications The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position: * Reception experience * Purchasing and fiscal management support * Office operations and management support * Inventory and purchasing experience * Scheduling and meeting management * Experience providing excellent Customer Service to diverse stakeholders (departments, vendors, the public) * General computer knowledge and word-processing skills; MS Office or Google Suite * Ability to use basic word processing, spreadsheet, and calendar management programs * Related state service experience

Posting Detail Information Working TitleAdmin Assistant II (Part-time 20 hpw) Woodland Park, Colorado Type of PositionPart-time Classification TitleAdmin Assistant II Posting Number202500134P Position TypeState Classified Open Date11/14/2025 Close Date12/29/2025 Salary$1660.50 - $1992.50 Monthly ( Part-time 20 hpw ) Employee Benefits Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact. + Review our detailed benefits information here. (************************************************************************************* + Explore the additional perks of working at CSU here. + For the total value of CSU benefits in addition to wages, use our compensation calculator (******************************************************** . + Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (************************************************************** ! State Classified HourlyNo Description of Work Unit The mission of the Colorado State Forest Service ( CSFS ) is to achieve stewardship of Colorado's diverse forest environments for the benefit of present and future generations. This position supports the Woodland Park Field Office in achieving the mission of the CSFS . We accomplish this through providing professional, technical forestry assistance coupled with educational outreach within a traditional 3 county area, but can include assignments in the CSFS Southeast Area. Position Summary Provide support to the Colorado State Forest Service Woodland Park staff and programs such as, but not limited to Forest Management Programs, Seedling Tree Plantings, and Forest Agriculture by performing duties including front desk reception, telephone and walk-in customer reception, general public relations, document creation/editing and data management, meeting logistics, mail processing, payment processing, working with and coordinating/paying/accepting payment from vendors, and other financial duties, office equipment operations and maintenance. Take minutes at meetings as required. Take assignments as delegated by the Southeast Area Accounting Technician II and Area Manager, which can be more specifically related to accounts and accounting processes Minimum Qualifications To be considered for this position, candidates must demonstrate in the application materials: Two (2) years of general clerical or office support experience in an occupation related to the work assigned to this position. Please note, part-time experience will be calculated to determine the full-time equivalent experience (24 months full-time, 40hrs/wk). OR A combination of related education, such as business or accounting courses and/or relevant experience in an occupation related to the work assigned equal to two (2) years. *Please note, unofficial or official transcripts must be attached with this application Substitutions Preferred Qualifications The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position: · Reception experience · Purchasing and fiscal management support · Office operations and management support · Inventory and purchasing experience · Scheduling and meeting management · Experience providing excellent Customer Service to diverse stakeholders (departments, vendors, the public) · General computer knowledge and word-processing skills; MS Office or Google Suite · Ability to use basic word processing, spreadsheet, and calendar management programs · Related state service experience Essential Job Duties Job Duty CategoryReception, Public Relations, and Administrative and Technical Support Duty/Responsibility Greets telephone and walk-in customers. Routes incoming calls for district staff. Evaluates and satisfies customer requests for various information and resources and/or directs customers to the proper employee or external entity. Maintains master office schedule for Field Office and Area Staff. Schedules conference rooms and obtains conference call-in numbers for Field Office staff. These duties require a thorough knowledge of CSFS personnel/program responsibilities and related university, local, state and federal agency programs/services, and the use of a phone system, internet browser, email, and interpersonal communications. This position will require excellent customer service to the agency, partners, and cooperators. Supports Field Office staff through data and document creation, input and editing. Data is entered into databases for programs such as, but not limited to the Forest Management Programs, Seedling Tree Plantings, and Forest Agriculture. Maintains office contact information. Assists with management to the Woodland Park Field Office Website. Provides layout and content editing for documents such as memoranda, letters, and reports and maintains mailing lists. Conducts other support tasks such as information research and meeting logistics. Tracks meeting schedules and travel itineraries of all office personnel to facilitate accurate scheduling and verify employee status. Takes minutes at monthly Field Office meetings. Reviews outgoing documents for completeness before sending to the State Office for processing. Percentage Of Time25% Job Duty CategoryPurchasing/Fiscal Support Duty/Responsibility Reallocate P-card transactions for Field Office staff using Kuali Financial System ( KFS ); utilize Kuali action list, and know how to handle the P-card transactions; the State Office (the fiscal officer) will approve the purchases. Follows CSU and department purchasing policies. Prepares invoices and submits customer payments to State Office for deposit within the required timeframe. Prepares purchase order and reimbursement requests, by using the correct CSFS forms. Assists the Supervisory Forester with reconciling budget vs. actual expenses based on information provided by the State Office Administrative Division team. Create and maintain spreadsheets to assist Supervisory Forester with tracking program information, such as with the Forest Ag program. Track landowner grant fiscal information using spreadsheets to assist the assigned forester in the office. Maintain bond records and process refunds. Percentage Of Time40% Job Duty CategoryOffice Operations & Admin Support Duty/Responsibility Maintains Field Office supply inventory by utilizing ShopCat system; orders supplies as needed for Field Office staff. Maintains office equipment operability. Places special supply orders for Field Office personnel. Initiates contact with office equipment vendors and repair people. Duplicates and disseminates information internally and externally using copiers, FAX , email, and US Mail. Manages all Field Office incoming and outgoing mail processes and prepares all outgoing mail; assists with mailings to the office Forest Agriculture property owners or other homeowner groups. Periodically update Field Office and Area forestry service provider, consultant, and contractor lists. Completes bulk-mail projects. Coordinate and/or assist with janitorial and building upkeep. Maintain Field Office vehicle mileage and maintenance records. Compile, prepare and submit reports to staff and State Office Administrative Division team for projects. Maintain office technical publications library and order supplies from the C&C Division team at the State Office. Prepare travel documentation for office staff and submit to the State Office for approval and processing. Support Field Office intern or hourly staff and coordinate with State Office staff as needed, if applicable. Maintains office filing system. Assists with updates to the Woodland Park Field Office contractor lists. Percentage Of Time35% Application Details Special Instructions to Applicants APPLICATION INSTRUCTIONS AND INFORMATION + Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experiencesection on the application. Human Resources must be able to evaluate your experience based on this information. + Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experiencesection of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent. + TheWork Experienceis the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met.The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements. + Applicants may redact information from this initial application that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. INCOMPLETE APPLICATIONS + If an Application is considered "Incomplete", the Application will be removed from consideration for the position. + An Application is incomplete if no current/ previous employment is included in the Work Experiencesection of the Application. + An Application is incomplete if "see resume" (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experiencesection of the Application. + Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor's) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete. RESUMES + When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening. + Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials. + Please see the Required Documentssection of the posting. NOTES + Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason. + The selection process for State Classified positions may include an exam(s) and interview(s) whichrequirecandidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates' own expense. + Pertinent updates to your Application status can be obtained by logging into your application account at************************** + All status updates for this position will be sent via email *********************************,hr_****************, OR the TA Team Member facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications. FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO : + Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification's pay range based on completed years in their current class series as of June 30.All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately. Department Contact Information Human Resources - Talent Acquisition Team, athr_****************or call (970) 491- MyHR(6947). Please check the Help link online at**************************/help/for assistance on your application or for answers to Frequently Asked Questions. All other inquiries should be directed to the Colorado State University Human Resources Office at HR_Service_Center@colostate.eduor (970) 491- MyHR(6947). Conditions of EmploymentPre-employment Criminal Background Check (required for new hires), Valid Driver's License - Regular - Colorado EEO Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Background Check Policy Statement Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so. Employment and Appeal Rights If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at********************* A standard appeal form is available at:********************* If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: ************. Phone: ************. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Supplemental Questions Required fields are indicated with an asterisk (*). + * Are you willing and able to submit to a pre-employment background check that may include, but is not limited to, criminal history, national sex offender search and motor vehicle history as a condition of hire? + Yes + No + * Do you have a current and valid Colorado Driver's License? + Yes + No Applicant Documents Required Documents + Resume + Cover Letter Optional Documents + Unofficial Transcripts