Senior Administrative Assistant Jobs in Clark, NJ

The New York City office of a global law firm is seeking an Executive Assistant to support Partners of the firm. The Executive Assistant serves as the key point of contact for both internal and external clients, as well as serves as a liaison between the attorneys and clients. The ideal must possess the ability to maintain high levels of confidentiality, be results driven, have the ability to exercise good judgment and can maintain a multitude of assignments with minimal supervision at a high level of professionalism. Duties & Responsibilities: Manages and maintains busy calendar, email and telephone, and schedules appointments. Prepares and organizes complex travel arrangements. Maintains client files, updates contact lists. Document management and production, drafting letters and correspondence (including word processing, transcribing and proof reading). Conserves attorneys time by reading, researching and routing correspondence. Monitors, screens, and responds to and distributes incoming communication. Processes reimbursement expenses, heavy expenditure reporting and credit card reconciliation. Manages client billing and collections, time entry. Heavy client contact for coordination and to assist with the management of client relationships. Coordinates client engagement and conflicts process. Assists in business development initiatives and filings. Other special projects, as needed. Skills & Competencies: Able to multi-task and prioritize their workload and work well under pressure. The successful candidate should be a self-starter, forward-thinking, action-oriented and focused. Excellent interpersonal skills and the ability to collaborate well in a team as well as work independently. Strong attention to detail, organizational skills and ability to manage time effectively. Requires the ability to work under pressure to meet strict deadlines. Excellent verbal and written communication skills. Learn quickly to adapt to new situations. The ability to respond outside of normal business hours. Qualifications & Prior Experience: The ideal candidate will have five or more years' experience as an administrative or executive assistant, in large or medium size law firm or legal department of a corporation. Experience in a fast-paced, executive level work environment is highly desired. Bachelor's degree or equivalent experience preferred. Proficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook required, as well as document management and other office technologies.

We are redefining how organizations approach their SAP & ERP back-office strategy globally. Our specialized methodology and highly skilled teams enable enterprises to rapidly bring together lower cost ERP capabilities, revenue growth and streamlined operations in a powerfully simple solution. To sustain our explosive growth, we are looking for drivers-people who thrive on responsibility and live for the next big challenge. We seek to employ the brightest and most forward-thinking talent on the planet; we're looking for professionals who aren't content with the status quo-people who are more interested in how things could become. Accelerate your career and succeed in an environment where you can make an impact every day. We invite you to join in to stand out. We are looking for an Executive Assistant to provide a range of administrative support services to the CEO, including ongoing assistance on both routine and special projects. Provides information and assistance to support a seamless work environment for the CEO. Responsibilities: · Provides high level support for Payroll, accounts payable / receivable. · Create professional and visually dynamic PowerPoint presentations from different source data and inputs · Assist in preparation, assembly and delivery of financial reports, analyses, and other operational reports as assigned. · Strong planning skills required. Ability to prioritize work, multi-task, and adjust to multiple demands with minimal supervision and discretion. · Interface appropriately with a broad array of internal and external stakeholders, including senior executives, customers, company employees at all levels, vendors and other callers. · Serves as liaison between the departments · Perform other duties or special projects as assigned and required. Requirements: · Bachelor's degree in business/accounting or marketing · Minimum of three years progressively responsible administrative experience required. · Excellent writing, editing, grammatical, organizational, and research skills. · Comfortable working in a high-growth, fast paced environment. · Strong interpersonal skills. · Skilled at being a good team member. · Word processing such as formatting templates, documents, and PowerPoint presentations. Expertise in PowerPoint is particularly valuable including building and editing. · You will report directly to the CEO. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. We are an Equal Opportunity Employer. Our policy is to extend opportunities to qualified applicants and employees on an equal basis regardless of sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.

A downtown NYC based Asset Management firm is seeking an experienced Executive Assistant to support a team of 10+ investment professionals. The role will include corporate EA responsibilities with ability to assist with project based work utilizing PowerPoint and Excel! The ideal candidate will have experience supporting a team with administrative tasks. The firm has an amazing culture and offers competitive compensation + benefits! Responsibilities Calendar management for professionals Aid in preparing for meetings (preparing presentations, reports, etc.) Responding to emails and requests on behalf of professionals Coordinate detailed travel itineraries Submit expense reports Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

IMMEDIATE FULL-TIME DIRECT HIRE OPPORTUNITY Bilingual English/Japanese Executive Assistant Top International Trust and Investment Firm New York, NY $60,000 - 70,000 + Bonus + Benefits Apply: Qualified candidates, please email resume with salary requirements to *********************** *MUST HAVE US WORK AUTHORIZATION - NO H1B TRANSFERS OR OPT/STEM WILL BE CONSIDERED FOR THIS ROLE #AccountsPayable #VendorAdministration #FinanceManager #ExecutiveAssistant #AdministrativeAssistant #RelationshipManagement #ClientRelations #InvestmentManagement #EnglishJapanese #BilingualJapanese The Administration Department (“ADM”) provides resources and various support services that facilitate the Branch's flow of business in a sustainable and cost-efficient way. ADM manages communication with Head Office on Branch's various issues such as budgeting, expense the administration of expatriate-related matters, and the management of external parties such as the building management company and other service vendors. Position Overview: Fully knowledgeable on the day-to-day activities, resolves complex issues where expertise is required to interpret policies, guidelines, and practice. May be considered a subject matter expert for one or more functions or processes. Focus on operational execution and occasional broader planning within areas of expertise including managing accounts payable and maintaining data for payments and vendors. MUST BE Bilingual JAPANESE/ENGLISH BUSINESS-LEVEL PROFICIENT! Duties and Responsibilities: Assists with various Accounts Payable tasks, including daily bank account reconciliation, transferring data from Concur to QuickBooks, payment preparation, and manual data entry to QuickBooks, Concur, and ATLAS. Creates Accounts Payable related reports to Head Office. Provide assistance to the Accounts Receivable function, including data entry to QuickBooks, Concur, and ATLAS. Assist with Various administrative tasks, which include creating various internal reports and applications, and other internal paperwork as needed. Manages documents storage, including assistance for yearly review and destruction process for all departments. Provides administrative support for MRC related transactions. Assists with special projects as assigned. Translates various documents and announcements from English to Japanese. Perform other duties and responsibilities required by management. Knowledge, Skills, and Abilities: Bachelor's degree or its equivalent with 2+ years of related experience. Excellent oral and written communication skill in Japanese and English. Good knowledge of Microsoft Word, Excel, Outlook and SharePoint as well as other Microsoft Office products. Good understanding of information security. Good math ability and computer skills.

Exceptional opportunity for a top of the class Executive Assistant to work alongside a respected, dynamic principal. The Executive Assistant will work in a fast-paced, entrepreneurial environment, providing dedicated administrative support to the Principal, helping to manage the complex day-to-day activities including extensive travel arrangements, calendaring, and logistics to ensure all areas of his life run seamlessly. This is a dynamic role that spans professional and personal aspects of the Principal's life. This person is someone with a flexible attitude who is passionate about administrative work, is skilled at distilling and communicating information, and displays exceptional organization, attention to detail and work ethic. You would have the opportunity to help build a world-class executive support function in order to advance the future capabilities of the Principal. The expected annual base salary for this position is $150,000 to $200,000 + generous benefits package which includes year-end bonus, overtime pay, and medical coverage. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

EA in Business Development area of Alternative Asset Management Firm Join a newly formed team in the area of the firm planned for the greatest growth! Team is looking for an Assistant who is very positive, eager and flexible. Role has diverse responsibilities with heavy travel as a major component. This is a role for someone who is looking for a dynamic team to support that will truly appreciate your efforts. Firm offers a great corporate culture, amazing benefits, paid overtime and bonus. 5+ Years experience as an Executive Assistant Strong MS Office skills

About the Role: Daily Mail is looking for an exceptional candidate to join it's New York Based office in Manhattan. They will have the specific charge and accountability to manage and deliver administrative support to Vice Chairman of operational, tactical and strategic necessity. This person will provide leverage, and work to make time, information and decision making more effective and efficient at every level.This position requires one to act as an administrative champion and demonstrate excellence in established company governance with international experience. Major Responsibilities Manage, assess and respond to all inquiries directed to the Vice Chairman and determine the proper course of action and priority. Vetting requests for time and heavy calendar management. Act as an extension of the Vice Chairman as an information funnel, filter, and facilitator with internal direct departmental reports, and external stakeholders. Plan, manage, and triage domestic and international travel on behalf of the Vice Chairman while considering cost, need, and effectiveness at all levels. Establish, nurture and build relationships with those who support the Senior Leadership Team and their EA/PA network. Compile analyses, projections, historical data and other additional content to support presentation materials in Quarterly/ Annual board meetings or otherwise assigned meetings for dmg media. Prepare Word documents, memos, Excel reports, PowerPoint presentations and other communications of the highest quality in order to uphold the company's standards and reputation. Lead and build upon the operations of the US offices by creating, managing and auditing operational systems for visitors, and office management Represent the Vice Chairman of DailyMail.com as a liaison between employees and external clients for all matters Compile expenses using Concur and make sure all accounts are reconciled by month end Manage incoming inquiries for conference room availability for all employees Distribute meeting materials to all appropriate parties prior to meetings Assisting with client events for campaigns, trade PR/marketing/client entertaining and internal team events. Manage business payables, processing, and commercial contracts. Conduct industry/ trade research as assigned Skills & Experience Requirements: Experience working in a fast moving- international media or AdTech industry is ideal Ability to work independently as well as with multiple departments Highly organized with the ability to multi-task and manage time efficiently Excellent time management skills, punctual and a strong ability to prioritize Strong attention to detail Professional communication skills and telephone manner. Adaptable, committed, and commercially aware. Able to cope with a fast-paced and demanding work environment. Calm and focused under pressure in difficult situations Acts with integrity when dealing with sensitive and confidential information Excellent written and verbal communication skills are important, as are strong people skills, and the ability to interact with people on all levels Tech savvy and proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel)

Job Title: Bilingual Mandarin Executive Assistant We are seeking a highly organized and proactive Executive Assistant to support senior management with global responsibilities. The ideal candidate must be fluent in both English and Chinese and able to accompany executives on frequent international trips, especially to Europe and Asia. This role requires exceptional multitasking skills and a strong ability to manage all aspects of travel, logistics, and business engagements. Key Responsibilities: ● Accompany senior executives on frequent global business trips (primarily to Europe and Asia). ● Handle all travel arrangements, including flights, hotels, transportation, and itineraries. ● Manage day-to-day needs for the executive during travel, including meals, personal errands, and other logistics. ● Coordinate and assist with business meetings, events, and receptions, ensuring all activities run smoothly. ● Serve as a point of contact for communication between the executive and various stakeholders. ● Assist with general administrative tasks, such as scheduling, email management, and document preparation. ● Ensure seamless coordination for executive's daily routines, including dining, accommodations, and professional engagements. ● Facilitate business receptions, including meeting and greeting guests, organizing events, and ensuring proper hospitality arrangements. Qualifications: ● Fluent in both English and Chinese (Mandarin), both spoken and written. ● Experience supporting C-level executives or senior management. ● Prior experience as an executive assistant or in a similar role, ideally within a multinational environment. ● Ability to travel internationally frequently. ● Strong organizational skills, attention to detail, and ability to manage multiple tasks simultaneously. ● Excellent communication and interpersonal skills, with a professional demeanor. ● Ability to handle sensitive and confidential information with discretion. ● Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Our client, the largest Private Equity Firm, is seeking an Executive Assistant to support a small team of executives, which will include primary executive administrative support for and back up support for these gorgeous offices and they are all fantastic to work for/with! Candidates must have a minimum of 3-10+ years of experience working in a corporate office (ideally within financial services, and a Bachelor's degree is required. Ideal candidates should be extremely polished and professional, highly organized, proactive, resourceful, hardworking, calm under pressure, accustomed to working in a fast-paced, ever-changing environment, and possess excellent interpersonal and communication skills (both verbal and written). This will be a hybrid role. Salary depends on experience ($105 - $110K base), plus paid OT and year-end discretionary bonus. Responsibilities: Schedule and organize meetings, conferences and off-sites including all related logistics/materials - pro-actively address conflicts and exercise strong judgment based on priorities, seeking guidance as needed Update DealCloud with relevant meetings Experience booking complex international and domestic travel arrangements Handle recruitment coordination and logistics for new employees on the team Schedule and organize extensive internal and external meetings and Conferences Keep team on track and know how to prioritize Required Qualifications: Minimum 3-7 years corporate experience Bachelors degree Ability to thrive in a fast paced rigorous work environment Team - oriented and collaborative attitude a must Excellent written and verbal communications skills Tech savvy as well as strong MS skills If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Jefferies Financial Group Inc. (‘‘Jefferies,' ‘‘we,' ‘‘us' or ‘‘our') is a U.S.-headquartered global full service, integrated investment banking and securities firm. Our largest subsidiary, Jefferies LLC, a U.S. broker-dealer, was founded in the U.S. in 1962 and our first international operating subsidiary, Jefferies International Limited, a U.K. broker-dealer, was established in the U.K. in 1986. Our strategy focuses on continuing to build out our investment banking effort, enhancing our capital markets businesses and further developing our Leucadia Asset Management alternative asset management platform. We offer deep sector expertise across a full range of products and services in investment banking, equities, fixed income, asset and wealth management in the Americas, Europe and the Middle East and Asia. Primary Responsibilities Supporting a Vice Chairman and two Managing Directors on our NY Healthcare team Maintain executives' calendar, schedule all meetings, and conference calls, handle meeting conflicts and prioritization issues Prepare and submit all expense reports Maintain executives CRM Coordinate travel both domestic and international Hours are 9am -5pm, in the office Monday - Friday Required Background/Skills: Must have 5 - 10 years' experience working in Investment Banking supporting Investment Banking executives. Demonstrates a high level of integrity and professionalism Strong written and verbal skills Experience processing expense reports for executives Must be an enthusiastic, positive team player who is willing to help and who works well with colleagues The salary range for this role is $100,000 - $125,000 The salary offered will take into consideration an individual's experience level and qualifications. In addition to salary, Jefferies offers, for eligible employees, an annual discretionary incentive and retention bonus, competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Jefferies also offers paid time off packages that include planned time off (vacation), unplanned time off (sick leave), and paid holidays and paid parental leave. At Jefferies, we believe that diversity fosters creativity, innovation and thought leadership through the infusion of new ideas and perspectives. We have made a commitment to building a culture that provides opportunities for all employees regardless of our differences and supports a workforce that is reflective of the communities where we work and live. As a result, we are able to pool our collective insights and intelligence to provide fresh and innovative thinking for our clients. Jefferies is an equal employment opportunity employer. We practice equal opportunity for all, and all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, ancestry, religion, gender, pregnancy, age, physical or mental disability, marital status, sexual orientation, gender identity or expression, veteran or military status, genetic information, reproductive health decisions, or any other factor protected by law. We are committed to hiring the most qualified applicants and complying with all federal, state, and local equal employment opportunity laws. As part of this commitment, Jefferies will extend reasonable accommodations to individuals with qualified disabilities, as appropriate, under applicable law.

Do You Sparkle? Join Our Journey at Zoland Jewelers! About Us: For nearly 100 years, Zoland Jewelers has crafted timeless jewelry as a fourth-generation, family-owned business in the heart of the Diamond District. We pride ourselves on delivering exceptional quality and building lifelong relationships with clients who have trusted us with their most precious moments for generations. Are you ready to be part of a team where your work is truly appreciated, and you can grow alongside a legacy brand that has been creating cherished jewelry for nearly a century? We're looking for an Executive Assistant to join our close-knit family. If you thrive in a dynamic, high-energy environment and want to be part of something truly special, we want you on our team! What We're Looking For: We're not just looking for an Executive Assistant-we're looking for someone who will quickly become part of our community. Here's why you'll love working with us: You'll work directly with the President, gaining insights into the jewelry business and making a direct impact on operations. You'll help ensure smooth operations and contribute to the exceptional customer experience we're known for. You'll have the chance to grow professionally and personally, working with a team that values trust and loyalty. Be at the heart of the Diamond District in NYC, experiencing the pulse of a world-renowned industry. Position Summary: As the Executive Assistant at Zoland Jewelers, you'll play a crucial role in supporting the President and ensuring the smooth running of our business. Your responsibilities will include managing calendars, keeping records organized, and handling communications with clients, vendors, and internal teams. You'll enable the team to focus on what we do best-creating timeless jewelry and strengthening client relations. Key Responsibilities and Skills for Success: Multitasking & Prioritization: You excel at juggling tasks in a high-energy environment, maintaining accuracy and attention to detail. Problem Solving & Proactivity: You proactively identify and solve challenges, assisting with projects and events. Administrative Support: Manage calendars, schedule appointments, and coordinate meetings. Team Collaboration: Work closely with a supportive team that values care and collaboration. Technological Efficiency: Proficient in using Microsoft Excel, Slack, and Google Workspace to streamline operations. Discretion & Confidentiality: Handle sensitive information with care and integrity. Communication: A personable communicator, you engage effectively with clients, vendors, and internal teams. Filing & Record Keeping: Maintain meticulous records of transactions and communications. Qualifications: Proven experience as an Executive Assistant or in a similar administrative role, ideally in a high-security, luxury, or retail environment. Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced setting. Proficiency in Microsoft Office Suite (especially Excel) and familiarity with Slack, Google Workspace, and other relevant tools. Strong written and verbal communication skills with a high level of professionalism. A proactive attitude and the ability to adapt to new challenges. Discreet and trustworthy, especially when handling valuable merchandise. A collaborative team player with strong interpersonal communication skills. What Success Looks Like: You'll become a trusted partner to leadership, anticipating needs and addressing challenges before they arise. As a calm presence during hectic times, you'll ensure the business runs smoothly by managing priorities, handling sensitive information, and communicating effectively across all levels. This role isn't for someone who needs constant direction or struggles to manage stress. It's for someone who thrives in a high-expectation environment, enjoys problem-solving, and excels where no two days are the same. What We Offer: A dynamic and supportive work environment in midtown Manhattan, located in the internationally recognized Diamond District. Opportunities for growth and professional development within a family-run business that blends tradition with innovation. Competitive salary and benefits package. Be part of a company known for honesty and integrity, where the current average employee tenure is 18 years. How to Apply: Excited to join a team that values creativity, precision, and care? Apply by submitting your resume and cover letter to ****************. Candidates selected for the next round will be asked to provide a 3-minute video.

Our client is a healthcare company. They seek a Senior Executive Assistant for their President & CEO to join their Bronx, NY office. Responsibilities Provide administrative support to the President & CEO Manage communication with internal departments and board members Attend meetings as a representative and take minutes as required Handle correspondence, filing, scanning, emails, and phone calls Liaise with the Board of Directors, including preparing materials for meetings Reconcile corporate credit card statements and verify time cards Coordinate scheduling and arrangements for meetings and conferences Book travel arrangements, including registrations, itineraries, and car services Carry out other tasks and responsibilities as assigned Requirements Bachelor's degree 8+ years of administrative administrative experience Healthcare industry or corporate background Experience with financial documents and legal reports Excellent verbal and written communication skills Strong interpersonal and organizational skills Strong problem-solving and time-management skills Able to respond to sensitive inquiries effectively Proficient in Microsoft Office and Outlook JobID: 17272

My client, a New York-based family office, investing in businesses and managers across a wide range of asset classes and geographies, is currently seeking an Executive Assistant to directly support the firm's President. This is a NYC based role with 5 days on-site. Responsibilities: Manage executive's calendar, scheduling internal and external meetings and phone calls, potential personal appointments, etc. Coordinate business and personal travel arrangements including flight schedules, car bookings, and hotel reservations. Manage all note taking and digital transcribing. Manage phone calls, providing appropriate screening and taking messages as needed. Candidate Qualifications: Bachelor's degree required At least 5-10 years of experience in an administrative support role Ability to work in a dynamic and professional environment Strong attention to detail when taking notes, communicating with various contacts, and all other tasks Capable of adjusting in various environments while exhibiting resilience and pivoting quickly between tasks\ Strong work ethic and ‘can do' attitude: motivated, flexible, and able to maintain composure at all times Comfortable and experienced liaising with internal and external contacts at a variety of levels Superior experience and competency with Microsoft Office, including Outlook, Excel, Word, and PowerPoint; strong comfort level learning to use various other internal software tools Excellent written & oral communication skills Candidate profiles will be reviewed daily, and a recruiter will reach out to you for an introductory conversation should they deem you to be a fit.

Job Details: This position directly supports the management team and requires foresight with a flexible aptitude, the ability to pursue and navigate high-level external communications on behalf of the chairman, as well as nurture collaboration with senior management and colleagues across departments. The ideal candidate will be a natural communicator, wildly organized, and have a growth mindset. Interest and knowledge of the media and Financial sectors will allow for greater success in this position. Job Responsibilities: Manage executives work and personal schedules and appointments Responsible for external and internal communication on behalf of executives Set up and coordinate meetings on behalf of senior management Prioritize task lists, projects, and approval flow Act as an effective gatekeeper of executive's time and schedule Arrange travel for senior management Help with ad-hoc duties and assist senior management as needed Coordinate communication with external and internal parties including but not limited to: permit renewal, communication with contracts, insurance agents and more Requirements/Qualifications: 3 years of experience in a similar role with exposure to finance, media, operations or merchandise Excellent verbal, written and interpersonal communication skills Impeccable multi-tasking and time management abilities Strong sense of discretion and confidentiality related to personal and business matters Candidate should be able to work with little supervision and anticipate executive needs Exhibited an ability to remain flexible in a fast-paced environment Strong proficiency with Google Suite and Microsoft Office

About WRISE Women of Renewable Industries and Sustainable Energy (WRISE) is a mission-focused and results-driven non-profit organization working to accelerate the transition to a sustainable and equitable energy future by igniting the collective power of community to address/remove systemic barriers for women and marginalized groups within the workplace. Position Summary The Executive Assistant to the Executive Director at WRISE will be responsible for providing strategic, research and administrative support to ensure the efficient operation of the Executive Director's office. This role requires exceptional attention to detail, a high level of confidentiality, and the ability to work in a fast-paced environment. The ideal candidate will be a proactive problem-solver with excellent research, data analysis, presentation and communication skills, a strong ability to manage multiple tasks, and a knack for project management. Responsibilities Strategic Research & Analysis: Conduct thorough research on industry trends, competitor and partner activities, thought leadership, and best practices-especially in Diversity, Equity, Inclusion, and Justice (DEIJ)-to provide insights that support strategic decision-making. Assist the Executive Director in planning, developing, and executing key strategic initiatives, ensuring alignment with organizational goals and objectives. ● Data Tracking & Reporting: Monitor and report on the organization's progress toward strategic goals and objectives, ensuring timely and accurate data collection. Analyze data related to strategic initiatives and prepare comprehensive reports for the Executive Director. Track key performance indicators (KPIs) and provide actionable insights to support continuous improvement and informed decision-making. ● Project Management & Execution: Support the planning and execution of special projects assigned by the Executive Director, ensuring project timelines, deliverables, and outcomes are met. Work closely with team members across departments to ensure projects are aligned with strategic objectives and foster effective communication throughout the process. ● Grant Research & Identification: Research and identify potential grant opportunities, including documentation requirements, and maintain a timeline of application deadlines. Collaborate with grant writing experts to support the application process, ensuring all necessary documentation is gathered and submitted on time. Summarize research findings and provide recommendations to assist in informed decision-making regarding grant opportunities. ● Donor Relations & Fundraising Support: Develop and implement personalized donor engagement strategies, including creating welcome kits for new donors and drafting heartfelt thank-you letters to express gratitude and strengthen relationships. Collaborate with the fundraising team to enhance donor communication and ensure a positive experience throughout the giving journey. ● Communication Liaison: Act as the primary point of contact for internal and external communications on behalf of the Executive Director, ensuring timely and professional responses. Draft, proofread, and edit correspondence, presentations, and reports with precision, maintaining a high level of accuracy and confidentiality. Oversee the approval process for documents and secure signatures as needed, ensuring efficient handling of important materials. ● Confidential Information Management: Handle all sensitive information with the highest level of discretion and confidentiality, safeguarding the privacy of both the Executive Director and the organization at all times. ● Proactive Problem-Solving: Anticipate and address issues efficiently to ensure the smooth operation of the Executive Director's office, resolving challenges before they escalate. ● Administrative Task: Manage the Executive Director's calendar, including scheduling meetings, appointments, and travel arrangements, while ensuring priorities are maintained and conflicts are efficiently resolved. Organize and prepare for meetings by gathering materials, setting up rooms, recording minutes when necessary, and following up on action items to ensure completion. Coordinate complex travel itineraries, including booking flights, hotels, ground transportation, and preparing travel documents. Adjust plans as needed to accommodate changes, and develop itineraries aligned with organizational priorities. Prepare and submit accurate expense reports on behalf of the Executive Director, ensuring adherence to organizational policies. Build and maintain strong relationships with internal and external stakeholders, fostering positive and effective communication. Qualifications ▪ Minimum of 5 years of experience as an Executive Assistant, preferably in a non-profit or similar environment. Experience with grant research and management is a strong plus ▪ Exceptional organizational and multitasking skill ▪ Strong written and verbal communication skills ▪ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software ▪ Ability to work independently and make sound decisions ▪ Strong problem-solving skills and attention to detail ▪ Ability to handle confidential information with discretion ▪ Research skills, particularly in identifying and tracking grant opportunities ▪ Education: A Bachelors degree (BSc/BA) in a relevant field is required, and a Masters degree (MSc/MA) is considered a plus, showcasing your commitment to ongoing learning and professional growth. Person Specification ▪ Passionate alignment with WRISEs mission and a strong demonstration of its core values. ▪ Thrives in a fast-paced and results-oriented environment, embracing the opportunity to make a tangible impact. ▪ Adaptable and flexible, capable of seamlessly adjusting to changing priorities and effectively managing multiple tasks. ▪ High energy, enthusiasm, and a can-do attitude that inspires others and fosters a positive work atmosphere. ▪ Confident in managing, decision-making, and challenging conventional assumptions while respecting diverse viewpoints. ▪ Possesses a high level of emotional intelligence, demonstrating self-awareness, effective emotion management, and adept relationship-building skills. ▪ Personal qualities of integrity, credibility, organization, and discipline that underpin your work ethic and approach. Writing Sample Answering As part of the application process, please provide a brief writing sample. Imagine you are responding to an email from a sponsor who is upset because we have not yet sent a "Thank You Note" for their recent donation, which they need for tax purposes. Interested applicants; please email your cover letter, resume and writing sample answering the following question: **********************.

DOWC is a leading provider of F&I (Finance and Insurance) partnership services in the automotive industry, offering a full suite of obligor and administrator services, top-of-the-line products, technology, and training. We understand the importance of leveraging process and technology in the F&I industry to drive revenue and ensure success. Our goal is to provide visibility, transparency, and the tools needed for our partners to build their wealth and achieve their goals. DOWC prides itself on taking care of its employees. We were voted NJ's “Best Places to Work” two years in a row, and we also offer award-winning products! All of our positions are fully on-site in Parsippany, NJ. Job Overview: The C-Suite Executive Assistant provides high-level administrative support to senior executives within the organization, ensuring the smooth operation of their daily activities and facilitating effective management of the executive office. This role demands exceptional organizational skills, discretion, and the ability to manage complex schedules and communications. Key Responsibilities: Executive Support: Manage and prioritize the executive's calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and review correspondence, reports, and presentations, ensuring accuracy and professionalism. Screen and handle incoming communications, including phone calls, emails, and mail, and ensure timely follow-up. Meeting Coordination: Organize and coordinate meetings, including preparing agendas, booking venues, and arranging catering if needed. Attend meetings, take detailed minutes, and track action items and follow-ups. Facilitate communication and coordination with internal and external stakeholders. Travel and Logistics: Arrange complex travel itineraries, including flights, accommodations, and transportation, and ensure all arrangements align with the executive's preferences and needs. Prepare travel documentation and manage travel expenses and reimbursements. Project Management: Assist with special projects and initiatives as directed by the executive, including research, data collection, and coordination of project tasks. Monitor project progress and ensure deadlines are met. Conduct independent research on essential business needs. Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality and professionalism. Maintain discretion regarding executive matters and organizational issues. Client and Stakeholder Relations: Serve as a liaison between the executive and clients, board members, and other key stakeholders. Foster and maintain positive relationships with external partners and internal teams. Required Skills and Experience Bachelor's Degree required in Business Administration or related field Minimum of 3-5 years of experience as an executive assistant supporting C-Suite executives Legal experience strongly preferred Proficiency in Microsoft Excel, ability to create pivot tables and VLOOKUPS Strong organizational and multitasking abilities. Strong time management and project management skills Excellent customer service abilities and professional business acumen Ability to communicate with external and internal stakeholders on a daily basis Superior computer skills and proficiency with Microsoft Office Suite Experience with WestLaw legal software is highly preferred Excellent written and verbal communication skills. Ability to work independently Come join our growing team here in Parsippany! As NJ's Best Places to Work Honoree for two years in a row, we offer: Competitive compensation Medical, Dental, Vision, 401k matching, Life Insurance, Medical Expense Card PTO and Sick Time Corporate events, team and culture building activities, employee awards and recognition, company trips and more! DOWC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact us for assistance.

STAND 8 provides end to end IT solutions to enterprise partners across the United States and with offices in LA, Atlanta, New York, Chicago, and more We are seeking a proactive and highly organized Executive Assistant to support our Senior Vice President (SVP) with a variety of administrative tasks. The ideal candidate will have experience supporting executive-level staff, preferably within the travel industry, and will excel in managing complex schedules, maintaining digital files, and ensuring seamless daily operations. Critical Skills and Must-Haves Previous Executive Assistant experience: Especially supporting executive-level management. Travel industry experience: Highly desirable for context in managing related tasks. Schedule and digital file management: Expertise in keeping schedules and files organized and up-to-date. Must-Have Qualities Flexibility: Ability to adapt to changing priorities. Multi-tasking and prioritization: High efficiency in handling multiple responsibilities. Strong organization skills: Able to maintain meticulous organization for quick reference and tracking. Calendar management: Skillful at managing complex, frequently changing executive calendars. Attention to detail: Essential for accuracy in all tasks and communications. Clear articulation and excellent grammar: Strong written and verbal communication skills; able to correspond effectively with senior-level EAs. Microsoft Office proficiency: Particularly with Outlook, Excel, and PowerPoint. Confidence and professionalism: Comfortable presenting to and working closely with senior management. Process improvement mindset: Able to streamline and create more efficient administrative processes. OneDrive and inbox organization skills: Expert at structuring files and folders for easy access and document tracking. Responsibilities Inbox management: Monitor SVP's inbox, flagging critical/time-sensitive issues and responding on behalf of the SVP as needed. Email organization: Create and maintain organized filing systems for emails, using identifiable search terms for quick retrieval and follow-up. Project coordination: Track and ensure the completion of project tasks and action requests assigned to team members. Calendar management: Arrange and adjust internal meetings, conference calls, vendor appointments, events, and other appointments as priorities shift. Executive liaison: Coordinate with C-level office staff on executive travel and assist in addressing any concerns. Vendor management: Maintain a database of supplier and vendor contracts, advising of upcoming renewals or expiration dates. Travel coordination: Book and manage business travel arrangements for the SVP. Expense reporting: Prepare and organize expense reports, ensuring accuracy and timely submission Additional Details The base range for this contract position is $30 - $36/per hour, depending on experience. Our pay ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hires of this position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Qualified applicants with arrest or conviction records will be considered. Benefits Medical coverage and Health Savings Account (HSA) through Anthem Dental/Vision/Various Ancillary coverages through Unum 401(k) retirement savings plan Company-paid Employee Assistance Program (EAP) Discount programs through ADP WorkforceNow About Us STAND 8 provides end-to-end IT solutions to enterprise partners across the United States and globally with offices in Los Angeles, Atlanta, New York, Mexico, Japan, India, and more. STAND 8 focuses on the "bleeding edge" of technology and leverages automation, process, marketing, and over fifteen years of success and growth to provide a world-class experience for our customers, partners, and employees. Our mission is to impact the world positively by creating success through PEOPLE, PROCESS, and TECHNOLOGY. Check out more at ************** and reach out today to explore opportunities to grow together!

Advantage xPO is currently looking for a bright, energetic and friendly Administrative Assistant to support a busy and highly successful Private Wealth Management office within one of the most prestigious global financial services firms. The ideal candidate should possess at least two years of administrative support experience from a corporate environment. Administrative Assistant position is a 12-month contract working onsite at our client are responsible for general office support, including but not limited to: · Managing travel & expenses, including making travel arrangements and processing expenses for team members · Processing incoming & outgoing mail, including checks and stock certificates, tax forms, and scanning · Providing general administrative services to teams, such as maintaining calendars and schedules, and answering phones · Coordinating and scheduling office events, including recruiting, internal events and external client events as needed. Duties to include booking conference rooms, ordering food, printing documents, coordinating interview schedules, liaising with building services, and greeting visitors · Assisting the Private Wealth Management Team in servicing clients, with a focus on operational excellence and customer service Qualifications · Proficiency in Word, Excel, PowerPoint and Outlook required · Bachelor's degree in Finance, Economics, Business or related field preferred but not required · A minimum of 3-5 years of work experience in a financial services or fast paced firm. · Strong written and verbal communication skills · Enjoys working in a team environment · Polished communication skills · Ability to multi-task and work in a fast paced environment · Business professional environment and attire · Possess critical thinking skills and good judgment · Displays personal pride in work, always striving to do his/her best · Chooses to always operate with integrity and transparency

The Assistant Coordinator will be responsible for supporting the coordinators and management staff in handling various administrative tasks to ensure commitments are met on-schedule. In addition, Assistant Speakers Bureau Coordinators may also responsible for: Responsible for: Processing sign in sheets, speaker expenses, running reports and managing multiple inboxes. Maintaining consistent communication with sales representatives, faculty and internal staff if program items prevent closeout Performing a variety of administrative tasks Primary Duties and Responsibilities: Database management Daily phone support up to and including communication with sales representatives and faculty Run reports to fulfill various requests Sign in sheet review Work closely with other team members to ensure successful execution of meetings Adherence to various policies (i.e. confidentiality, sensitive communication, intellectual property) Competency Requirements: Excellent interpersonal, customer service and organizational skills Exceptional attention to detail Good oral and written communication skills to successfully manage high phone and email volume Demonstrate ability to work in a fast-paced environment, changing planning activities and/or multitasking often to meet fluctuating client/company priorities Ability to work flexible schedules and/or extended hours to meet clients' business needs Ability to maintain productivity while performing repetitive planning tasks for 7.5 hours daily Proficiency in MS-Office, Word, Excel and Google Suite Workspace Other Education/Skills Experience Desired: High School or equivalent College Degree Preferred