Senior administrative assistant jobs in Coral Gables, FL

We're currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Objectives of this role Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows Manage communication with employees by liaising with internal and external executives on various projects and tasks Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld Responsibilities Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site

The Leasing Department is responsible for global commercial leasing strategy and activity. We are seeking a detail-oriented and tech-savvy Leasing Coordinator to support our Leasing Executives by managing the internal lease approval process. This role also includes administrative support and coordination of international travel. In addition, the Leasing Coordinator will help foster a strong team culture by assisting with internal office events such as holiday parties, happy hours, and occasional off-site events. This is an excellent opportunity for someone who enjoys both structured process work and the occasional creative planning of office social events. To succeed, the incumbent must possess strong analytical and organizational skills and must express an interest in process automation ABOUT AERCAP AerCap is the global leader in aviation leasing with one of the most attractive order books in the industry. AerCap serves approximately 300 customers around the world with comprehensive fleet solutions. AerCap is listed on the New York Stock Exchange (AER) and is based in Dublin with offices in Shannon, Miami, Singapore, Amsterdam, Shanghai, Abu Dhabi, Seattle, Toulouse and other locations around the world. ESSENTIAL FUNCTIONS Leasing and Administrative Support (70-80%) Manage transaction approval workflows and support leasing-related projects Maintain and updated Leasing Summary, term sheets, and transaction process forms Manage transaction team / process related projects Support department-wide projects as needed Coordinate and update transaction process forms and related descriptions Prepare and deliver detailed leasing reports and summaries Process monthly expense reports and assist with department-wide administrative needs Coordinate international travel, including flights, accommodations, and visas Provide coverage for Administrative Assistants when needed Office Culture & Events (20-30%) Assist in planning and executing internal office events, including Holiday parties Office happy hours Off-site team events and gatherings Coordinate event logistics (vendor communications, calendar invites, supply orders) Help foster a connected, engaged, and positive workplace culture JOB REQUIREMENTS, QUALIFICATIONS, and COMPETENCIES Educational/ Experience Bachelor's degree Minimum 3-years of experience in a corporate environment Advanced proficiency in Microsoft Office Suite, specifically, Excel and Word Strong verbal and written communication skills Work well independently and as part of a team Willing and able to execute tasks and assume responsibilities outside of the position's scope Detail-oriented, organized, and able to handle multiple, competing priorities and deadlines simultaneously Proven problem-solving skills Ability to handle multiple priorities and deadlines simultaneously Flexible, self-starting, and tenacious with an aptitude for dealing with ambiguity Flexibility to work after hours and/or weekends when required Experience planning small events is a plus WE OFFER Challenging job in a dynamic business environment. Interesting colleagues with different backgrounds from all over the world. An opportunity to become part of the dynamic world of aircraft leasing with the largest aircraft lessor in the world. An attractive employment package with a competitive salary and excellent working conditions.

Our client, a global firm that specializes in real estate and investment management is looking for an Executive Assistant to support two senior executives. Schedule: Monday - Friday, 9:00 AM - 5:00 PM EST (on-site, full-time) Compensation: Dependent on experience Additional discretionary bonus based on performance Parking provided Position Overview: Our client is seeking a professional and highly organized Executive Assistant to provide comprehensive administrative support to two senior executives. The successful candidate will be responsible for managing day-to-day operations, coordinating schedules and logistics, and supporting process management to ensure the efficiency of executive functions. This position is based full-time, on-site in our Miami office located in Brickell. Key Responsibilities: Provide direct administrative support to two executives, including calendar management, travel arrangements, meeting coordination, and correspondence. Serve as a primary point of contact for internal and external stakeholders. Support process and workflow management to enhance executive productivity. Draft, edit, and prepare documents, presentations, and reports utilizing Microsoft Suite. Maintain a high level of professionalism and confidentiality in handling sensitive information. Coordinate and manage ad hoc projects and administrative initiatives as assigned. Qualifications: Minimum of 3-5 years of experience in an administrative or executive support role. Prior experience in Private Equity, Real Estate, Technology, or related industries preferred but not required. Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint). Exceptional organizational skills with the ability to prioritize and manage multiple tasks simultaneously. Excellent written and verbal communication skills. Ability to exercise discretion and sound judgment in a fast-paced environment. Professional demeanor with the capability to interact effectively with individuals at all levels. Please submit your resume for consideration! You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

**PLEASE, NO PHONE CALLS WHAT ARE WE LOOKING FOR? We are looking for an office administrative assistant / personal assistant to the company's CEO, to work directly with the Chief of Staff. This hybrid role combines administrative, personal, and logistical responsibilities, working directly with the Chief of Staff to ensure the CEO's business and personal life run seamlessly. Duties will include the following: Running personal & office errands and completing personal shopping and gifting, as well as, high volume shipping Overseeing packaging and shipping of personal shopping items, including coordination and communication with the client and shipping company Booking and arranging travel, transport, and accommodation, including hotel bookings, personal preferences, and detailed rider requirements to ensure seamless accommodations Providing administrative support to corporate office and CEO, via instructions from Chief of Staff, and managing and prioritizing communication on behalf of the CEO - including email, calendar, calls, and messaging - acting as a thoughtful and effective gatekeeper when appropriate Assisting the Chief of Staff in overseeing the completion of house maintenance and other projects as they arise; communicate with contractors, vendors, etc. Scheduling personal, medical, business and other appointments Assisting with simple IT issues (phone settings, computer functions, etc.) Assist with property/villa rentals for our clients, including light property management, overseeing of house staff, and prepping homes for client arrivals Additional general administrative duties for the corporate office, as well as, Personal Assistant duties upon request with a constant need for overriding flexibility and desire to exceed all expectations Proactively anticipate needs before they arise; approach tasks with a forward-thinking, solution-oriented mindset Comfortable managing frequent ad-hoc requests across both personal and professional contexts - often with minimal notice or evolving expectations Coordinate high-touch gifting and VIP moments for clients or associates, including research, procurement, and white-glove delivery Maintain and regularly update inventories related to gifts, tech, household needs, and travel essentials Manage confidential information with the highest level of discretion and professionalism - including sensitive legal, financial, and medical matters Demonstrate strong intuition and the ability to read a room or situation to anticipate shifting needs and priorities Be diligent in documenting preferences, confirming details, and maintaining institutional knowledge for future reference Approach all responsibilities with a service-oriented mindset - whether executing complex travel or handling more routine personal tasks Able to support a high-performing, high-profile executive with professionalism, flexibility, and emotional intelligence YOU MUST Possess an understanding of high sense of urgency tasks and pay close attention to detail Be able to work in a high-stress environment and work quickly and efficiently through assigned tasks Have excellent organizational and problem-solving skills, with an "above and beyond" attitude Have good written and spoken communication skills with the ability to work in an extremely fast-paced/multitasking environment Set high standards for yourself and your work Be self-motivated, proactive, and have an ability to think and work independently while managing multiple tasks Be detail-oriented with meticulous organization, task management, and communication skills Able to remain calm under pressure during hectic and stressful times Own a car and be willing to run errands and coordinate tasks around town Enjoy being around dogs and be able to assist with CEO's dog as needed (very pet-friendly environment) WHO ARE YOU? Background in Travel or Hospitality strongly preferred! A true go-getter and "make it happen" kind of person Think fast on your feet; able to multi-task under pressure Proficient in both Mac and PC systems and programs including Microsoft Office Suite Utmost discretion in all aspects of the job where integrity, accountability, and loyalty are paramount Willingness to work long hours, overtime as needed and accessibility on weekends and evenings as needed Real Estate License a plus! This role may not be the right fit for candidates who: Prefer narrowly defined responsibilities or require frequent supervision Seek a traditional 9-5 environment with predictable routines Are uncomfortable adapting to rapidly changing priorities or high-performance expectations **PLEASE, NO PHONE CALLS

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

A high-net-worth founder in Miami Beach is seeking a polished, proactive Personal Assistant/Executive Assistant to run the day-to-day of a dynamic household and support a fast-growing company in an exciting lifestyle-focused industry. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and takes full ownership of both personal and professional support. This is a confidential search. Key Responsibilities Personal Support & Household Management Oversee daily operations of the household and maintain a smooth, organized environment Manage vendors and service providers, schedule repairs, and ensure projects are completed on time Coordinate home staff, maintenance appointments, deliveries, and ongoing upkeep Run errands including shopping, returns, gift purchasing, and wardrobe coordination Maintain household inventory, manage supplies, and track recurring orders Assist with travel coordination, including packing, itineraries, and reservations Plan and support personal events, dinners, gatherings, and family logistics Executive Assistant Support Manage the founder's calendar, meetings, and day-to-day scheduling Prioritize email communication and help streamline inbox flow Support company initiatives through research, light project coordination, and follow-ups Assist with travel for business events, conferences, and company activities Prepare materials, meeting notes, and coordinate with internal team members Handle confidential information with discretion at all times Ideal Candidate Profile Experience supporting founders, executives, HNW families, or luxury households Highly organized with strong attention to detail and follow-through Comfortable managing a home with moving parts, vendors, and deadlines Strong communicator with a polished, professional presence Solutions-focused, resourceful, and comfortable wearing multiple hats Comfortable working in a dynamic, entrepreneurial environment Proactive mindset with the ability to anticipate needs and stay two steps ahead Tech savvy and familiar with modern productivity tools

We're seeking a proactive and detail-oriented Administrative Assistant to serve as the right hand to the team principals and help drive day-to-day operations, marketing execution, listing preparation, and transaction coordination. You'll also help formalize systems, manage our database, and ensure our listings and clients receive white-glove service. Key Responsibilities Administrative Operations Manage calendars, schedule meetings, and handle Zoom links for internal and client meetings Prepare buyer/seller documents, deal sheets, disclosures, and team contracts (Docusign, Compass tools) Organize and maintain internal trackers, digital files, and Compass compliance (Skyslope) Assist with invoices, vendor payments, and expense tracking Order office supplies and team promo items (cards, champagne, etc.) Maintain listing and transaction pipeline reports Coordinate post-closing follow-ups and testimonials Listing & Deal Coordination Coordinate listing prep: order photos, schedule vendors (stagers, handymen, cleaners, movers) Upload listings to Compass, MLS, LoopNet, Crexi Prepare brochures, OM flyers, open house collateral, and disclosure packets Track listing performance and prepare seller updates (Compass, Zillow, Redfin) Manage offer paperwork, deal sheet creation, attorney coordination, contract execution Ensure compliance with Compass systems, generate commission invoices, finalize in Deal Closer Update all status changes across platforms Marketing & Lead Management Design and send e-blasts, brochures, newsletters (Compass Marketing Center, Mailchimp) Manage team's Instagram and Facebook pages; assist with content creation and posting Coordinate print campaigns and seasonal marketing drops Support marketing campaigns (including Google Ads and Facebook Ads if applicable) Oversee CRM maintenance, track Zillow leads, and request client reviews Event & Client Support Plan client and broker events (venue, invites, food, promo items) Coordinate vendor and prospect meetings Support holiday, seasonal, and branding outreach campaigns Qualifications Minimum 2+ years in a support role (real estate, executive assistant, operations, or marketing) Experience in real estate (residential or commercial) strongly preferred Tech-savvy: Google Workspace, Docusign, CRM systems (Compass, FUB, Salesforce), Canva Strong writing, grammar, and communication skills Meticulous attention to detail and process-oriented Friendly and professional demeanor; able to handle clients, brokers, and vendors with confidence Real estate license is a plus, but not required Compensation & Perks Competitive salary based on experience Performance-based bonuses Room for growth as the team expands Flexible hours with hybrid work setup Paid time off and Compass platform access Entrepreneurial, collaborative team culture

We have a unique opportunity for the right person! Our top producing group is seeking an energetic and enthusiastic licensed real estate sales associate to join our luxury real estate team! The ideal candidate must have an active FL real estate license, superior analytical and writing skills, a great customer service demeanor, and the ability to learn quickly in an extremely fast paced environment. This position will require administrative tasks as needed. If you thrive on juggling multiple tasks and would enjoy collaborating with a team that is consistently breaking records, please submit your resume ASAP! Job Functions Prepare homes to be shown to prospective buyers, secure home after showings show homes, describe features, as needed. set appointments for showings and maintain calendar, prepare itineraries attend inspections and walk through appointments keep informed of market conditions, develop market analysis in selling area update seller on showing activities, strategic listing adjustments schedule and host open houses, brokers opens and special events maintain list of visitors review client list to ensure entry into CRM and follow up respond to leads, answer prospect calls accurately prepare correspondence, documents, Contracts, etc audit listing inventory maintain key controls deliver presentations, client gifts write copy and assist marketing department Desired Skills Strong intiative Proficient in MLS Matrix, Microsoft Office Suite, Top Producer Team Player Able to work under pressure and meet short deadlines Flexible multi-tasker with the ability to prioritize assignments Willing to do administrative and personal work as needed Requirements FL Real Estate Sales Associate Real Estate: 1 year Spanish & English required Marketing background or interest Reliable transportation Work 5 days per week including weekends Ability to read and write English & Spanish accurately Job Type: Full-time Experience: Customer Service: 1 year (Preferred) License/Certification: Florida Real Estate Sales Associate License (Required) Driver's License (Required)

We are working with a client in Fort Lauderdale that is looking for an experienced Executive Assistant to join their team. This role is 100% onsite. The Executive Assistant is responsible for the day-to-day administrative support of the C-Suite Leadership. This position will be privy to highly confidential and sensitive information and materials and must be able to manage information in a professional and private manner. Executive Assistant Responsibilities: Provides administrative assistance, such as preparing presentations in Word, Excel, and / or PowerPoint, conducting research for related materials on behalf of C-Suite leadership. Manages calendars and meetings, including sending reminders, event preparation and organizing catering, when necessary. Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting, analyzing, and proof-reading information, initiating telecommunications. Completes expense reports on behalf of C-Suite leadership. Organizes materials for all meetings including preparation of research, briefing / event memos, and related materials. Acts as a liaison with other departments, centers, and outside agencies / companies at the highest executive level, (i.e., CEO's, staff members, volunteers, executive assistants, etc.) Provides excellent customer service to all staff, board, volunteers, members, and guests. Maintains confidential, sensitive information and materials in a professional and private manner. Implements all work assignments required from the C-SUITE with a sense of urgency, including budget preparation, supply fulfillment, filing and assist with other specialized business functions within the Association as assigned. Works as a cohesive member of the Executive Assistant team with the day-to-day operations of Senior Management; ensuring proper coverage of Senior Management assistance and with events and projects as assigned. Other duties as assigned. Executive Assistant Qualifications: Bachelor's degree or comparable experience in related field. Minimum of five years of experience working in an Executive Assistant role supporting C-Level executives. Advanced proficiency in Microsoft Office (Word, Excel, and Power Point). Excellent communicator, able to interact with people of all levels in a confident and professional manner. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Ability to maintain confidentiality and manage sensitive situations. Excellent customer service skills.

About Us We are a dynamic, fast-paced staffing organization serving clients across South Florida and beyond. Our leadership team operates with urgency, adaptability, and entrepreneurial energy. We are seeking an Executive Assistant who thrives in a fast-moving environment and can provide high-level support to a CEO whose schedule is demanding, fluid, and often requires proactive coordination. Position Overview The Executive Assistant will serve as the primary support partner to the CEO, ensuring day-to-day operations run smoothly and that the CEO remains organized, informed, and accessible. This role requires discretion, initiative, flexibility, and a talent for bringing structure to shifting priorities. The ideal candidate is comfortable navigating ambiguity, managing rapid changes, and independently driving tasks to completion. Key Responsibilities Calendar & Schedule Management: Manage and maintain the CEO's daily schedule, including meetings, travel, deadlines, and shifting priorities. Task Management & Prioritization: Proactively track CEO whereabouts, commitments, and follow-ups to ensure critical responsibilities are met on time. Anticipate needs and take initiative to address issues before escalation. Communications Liaison: Serve as a communication liaison between the CEO and internal/external stakeholders. Meeting Preparation: Prepare reports, presentations, agendas, and meeting materials as needed. Travel Coordination: Coordinate travel arrangements, accommodations, and logistics. Confidentiality & Discretion: Maintain confidentiality, professionalism, and discretion at all times. Administrative & Operational Support: Assist with office operations, vendor coordination, and project management tasks as required. Support organizational projects, research, documentation, and process improvements. Required Qualifications 5+ years of experience as an Executive Assistant, Administrative Manager, or similar role supporting senior leadership. Strong organizational skills with the ability to manage multiple competing priorities. Excellent written and verbal communication skills with a high attention to detail. High level of discretion and sound judgment. Proficiency with Microsoft Office Suite, MS Teams, and virtual collaboration tools. Comfortable in a fast-paced, sometimes chaotic environment; thrives under pressure. Proven ability to support an executive with a highly variable and unpredictable schedule. Demonstrated problem-solving and critical-thinking abilities. Ability to work onsite in Weston, Florida at least 3 days per week (2 days remote optional). Preferred Qualifications 2+ years of experience in staffing, recruiting, HR, or agency environment.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: Physical demands include the ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Additional Information Schedule: Monday-Friday 8:00am - 4:30pm What We Offer: As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $19 -$23 per hour Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

Commercial Real Estate/Private Equity Administrative Assistant Needed in Boca Raton to support three executives at a Privately held Commercial Real Estate Developer We are seeking a highly organized and proactive Executive Assistant to provide direct support to the COO, CEO, and CIO. This individual will manage a wide range of business and personal responsibilities, with a primary focus on scheduling, travel coordination, and day-to-day organizational needs. The ideal candidate will be resourceful, discreet, and able to thrive in a fast-paced, entrepreneurial environment. Responsibilities Manage complex and dynamic calendars for three executives, including scheduling internal and external meetings. Coordinate business and personal travel arrangements (air, hotel, car, itineraries) ensuring smooth logistics. Handle expense reporting, receipts, and reimbursements in a timely manner. Assist with personal tasks and errands as needed, maintaining confidentiality at all times. Act as the first point of contact for calls, emails, and inquiries, exercising judgment in prioritization. Prepare meeting materials, agendas, and follow-up tasks when required. Maintain organization of files, contacts, and key documents. Support ad hoc business and personal projects as assigned. Qualifications Proven experience as a Personal Assistant, Executive Assistant, or similar support role. Strong organizational and time-management skills with ability to handle multiple priorities. Excellent communication and interpersonal skills. Proficiency with Microsoft Office Suite, Outlook, and travel booking platforms. High level of discretion, professionalism, and trustworthiness. Flexibility to adapt to changing schedules and responsibilities. Preferred Prior experience supporting multiple senior executives simultaneously. Background in real estate, private equity, or entrepreneurial environments.

Rite Way Transport Group is a leading logistics provider specializing in the transportation of vehicles, buses, cranes, equipment, ambulances, etc. Utilizing proprietary, industry-leading technology, the company ensures the fastest turnaround times in shipments across the United States. With a focus on transparency and customer convenience, Rite Way offers clients access to an online portal for seamless and reliable transactions. The company's commitment to innovation and long-term staff investments makes it a trusted solution in the transportation industry. Role Description This is a full-time, on-site Administrative Assistant position at Rite Way Transport Group, located in Coral Springs, FL. The Administrative Assistant will handle daily administrative and clerical tasks, provide support to Sales Executive Team members together with management, and ensure efficient operations within the office. Key responsibilities include heavy phone communications, maintaining schedules, and supporting internal teams in their day-to-day activities. Qualifications Proficiency in Administrative Assistance and Executive Administrative Assistance Strong Phone Etiquette and effective Communication skills Competence in Clerical Skills, including organization and filing Strong attention to detail, time management, and multitasking abilities Proficient in office software and equipment Comfortable and excels in a fast-paced environment Clear and adequate skills in writing and verbal communications Previous experience in a similar role is required High school diploma or equivalent required; additional certifications are a plus

Administrative Assistant to the President We are seeking an extremely detail-oriented, organized, and professional Administrative Assistant to support the President of a boutique engineering & technology staffing firm. This is a critical, high-visibility role that keeps day-to-day operations running smoothly and ensures the President can operate at maximum efficiency. This position is fully on-site in Plantation, FL and requires strong communication skills, exceptional punctuality, and proficiency with Outlook, Office 365, and Excel. Responsibilities Manage the President's calendar, schedule, and daily workflow Organize and prioritize emails in Outlook; draft correspondence when needed Prepare documents, spreadsheets, reports, and meeting summaries Maintain accurate digital filing systems across Office 365 Assist with various administrative tasks, data entry, and internal trackers Coordinate travel, appointments, reservations, and itineraries Communicate professionally with clients, candidates, and vendors Handle confidential information with discretion What We're Looking For Extremely detail-oriented and highly organized Punctual, reliable, and consistent with deadlines Strong written and verbal communication skills Proficient with Outlook, Office 365, and Excel Comfortable in a fast-paced environment with shifting priorities Prior administrative or executive assistant experience is a plus The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Process payroll Research and data aggregation Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Are You Ready to Make It Happen at Mondelēz International? Join our Mission to Lead the Future of Snacking. Make It Possible. You will act as the center of control and people rely on your support and skill to keep things running smoothly as you take care of budgets, expenses, ordering supplies, answering calls and emails. How you will contribute You will: Provide administrative support executing activities and build an effective relationships with those you support Perform duties as needed related to budget, expenses and purchasing processes Answer calls and emails, responding to queries and requests appropriately Manage archiving and filing in line with statutory requirements and company policy Complete and update reports and maintain systems and data Undertake additional projects and tasks as requested Coordinate all logistics for travel, events, meetings, training, etc. where required What you will bring A desire to drive your future and accelerate your career and the following experience and knowledge: Administration and support roles Highly developed customer service orientation Excellent written and verbal communication skills Office (Excel, Word, PowerPoint) Attention to detail combined with proactive attitude, very good communication and interpersonal skills Excellent teamwork and able to anticipate needs and respond accordingly More about this role What you need to know about this position: Proactively manage complex calendars, anticipate needs, and balance priorities with sound judgment. Serve as a key point of contact between the executive and internal/external stakeholders; draft clear, professional communications. Prepare agendas, materials, and briefings; ensure clear follow-up and action tracking. Coordinate travel, itineraries, and events with precision and cost awareness. Handle sensitive information with the highest level of trust and professionalism. Identify ways to streamline processes, remove obstacles, and improve workflows for the executive and team. Build strong, respectful relationships across all levels of the organization. What extra ingredients you will bring: Proactive anticipation, think two steps ahead and solve issues before they arise Strong judgement, know when to escalate, when to decide and when to push back Organizational excellence, exceptional attention to detail, structure and follow through Communication mastery, clear, concise, and tactful in all written and verbal communication Emotional intelligence, reads the room, understands dynamic, and adapts communication style Calm under pressure, works efficiently in fast-paced, ambiguous or high-stakes situations Service mindset, committed to helping the executive and team succeed Discretion and Integrity, trusted to manage highly confidential information Job specific requirements: Proven experience supporting senior leaders or executives Experience working for a global company or global schedules preferred Work schedule: This role offers flexible hours, with the expectation that the successful candidate will be available as needed to meet critical/time sensitive tasks and operational demands Salary and Benefits:The base salary range for this position is $73,900 to $101,640; the exact salary depends on several factors such as experience, skills, education and location. In addition to base salary, this position is eligible for participation in a highly competitive bonus program with possibility for overachievement based on performance and company results. In addition, Mondelez International offers the following benefits: health insurance, wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education related programs, paid holidays and vacation time. Some of these benefits have eligibility requirements. Many of these benefits are subsidized or fully paid for by the company. No Relocation support available Business Unit Summary The United States is the largest market in the Mondelēz International family with a significant employee and manufacturing footprint. Here, we produce our well-loved household favorites to provide our consumers with the right snack, at the right moment, made the right way. We have corporate offices, sales, manufacturing and distribution locations throughout the U.S. to ensure our iconic brands-including Oreo and Chips Ahoy! cookies, Ritz, Wheat Thins and Triscuit crackers, and Swedish Fish and Sour Patch Kids confectionery products -are close at hand for our consumers across the country. Mondelēz Global LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact ************ for assistance. For more information about your Federal rights, please see eeopost.pdf; EEO is the Law Poster Supplement; Pay Transparency Nondiscrimination Provision; Know Your Rights: Workplace Discrimination is Illegal Job TypeRegularAdministration SupportAdministration Services

The Executive Assistant / Project Coordinator provides high-level administrative and project management support to executive leadership. This role ensures strategic initiatives and operational projects are executed efficiently by coordinating stakeholders, tracking deliverables, and maintaining alignment across departments. The role acts as a critical liaison between the CEO, internal teams, and external partners while maintaining strict confidentiality and professionalism. Primary / Key Essential Functions and Responsibilities Act as a liaison between the organization's employees and the CEO to ensure alignment and accountability on strategic priorities. Assist in the coordination of day-to-day business activities to ensure efficiency. Help develop and manage projects and initiatives stemming from the CEO across all operational areas of the business. Coordinate timelines, deliverables, and milestones for CEO-led initiatives. Create detailed reports and dashboards to track performance metrics and project progress. Conduct research and compile data for various projects and reports. Maintain and track timelines and keep key stakeholders accountable for their responsibilities Utilize Project management software to optimize processes and ensure timely project execution. Utilize AI-driven tools to enhance data processing and improve operational efficiency, deadlines, and deliverables. Keep CEO up to date on critical timelines and employee task progress Identify and resolve bottlenecks to maintain project momentum. Assist with the planning and execution of meetings and events. Prepare and organize materials for meetings, presentations, and reports. Attend company meetings with or in the place of CEO, taking notes, setting next steps, and following up on the execution of next steps. Assist with other Administrative Duties as Needed. Requirements Education and/or Experience and Qualifications Bachelor's degree in Business Administration, Management, or related field. 3+ years of experience in project coordination, executive support, or strategic operations (C-suite exposure preferred). Strong command of project management tools Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Proficiency in AI-driven tools and data visualization platforms. Proficiency in data analytics tools is a plus. Experience in a manufacturing or beauty environment is a plus. Knowledge, Skills and Abilities Ability to translate executive vision into actionable project plans. Excellent written and verbal communication abilities. Ability to manage multiple priorities in a fast-paced, dynamic environment. Results-driven with excellent organizational skills, follow through, and commitment to quality. Strong attention to detail and accuracy in data handling and reporting. Analytical mindset that uses and interprets data to support informed decision-making. Excellent strategic thinking and problem-solving skills. Excellent presentation and research skills. Quickly adjust to changing priorities and organizational needs High emotional intelligence and situational awareness. Exercises sound judgement, discretion, and reliability.

Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination. Open, read, and prepare answers to routine letters. Locate and attach appropriate files to incoming correspondence requiring replies. Take and distribute meeting minutes to appropriate individuals. Handle and distribute incoming and outgoing mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Transmit information or documents using a computer, mail, or facsimile machine. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals. Document and communicate all guest requests/complaints to appropriate personnel. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

Job Description Our client is looking for a reliable, detail-driven Executive Assistant & Finance Coordinator to support the President and manage essential administrative and financial operations. This role requires someone who demonstrates strong judgment, high accuracy, and the ability to handle confidential information while keeping the office running efficiently. If you excel at organization, accuracy, and multitasking-and you can confidently support both executive and finance functions-this role is a strong match. What you will do: Executive Support Manage the President's calendar, meetings, travel arrangements, and communications Prepare presentations, reports, correspondence, and executive documentation Coordinate office activities, vendor interactions, and internal events Finance & Accounting Support Perform daily and weekly data entry in accounting systems Complete monthly bank and credit card reconciliations Prepare Accounts Receivable (AR) and Accounts Payable (AP) reports Process bank payments, ACH transfers, and credit card payments Assist with budgets, financial tracking, and expense reporting Maintain accurate financial records and ensure timely follow-up on outstanding items General Administrative Support Maintain online filing systems, document control, and office organization Uphold confidentiality and ensure compliance with company policies Perform additional tasks as assigned RequirementsRequired Education & Experience Associate degree required (Business, Accounting, Finance, or related field) Bachelor's degree preferred Minimum 3 years of experience supporting executives or handling finance/administrative duties Demonstrated experience with AR, AP, reconciliations, and payment processing Proficiency in Microsoft Office Suite; accounting software experience preferred Excellent communication, organization, and time-management skills What We're Looking For High level of professionalism and discretion Strong accuracy and attention to detail Ability to manage multiple priorities independently Comfortable working in a small office with broad responsibilities Confident handling sensitive financial information Benefits Why Join our client? Direct partnership with the President Opportunity to shape and improve administrative and finance processes Exposure to regional operations, including opportunities to travel Stable, well-established technology company Professional, supportive work environment Benefits: Health Insurance, Paid Time Off, Rewards and Recognition programs, Professional Development opportunities, etc.

It s our people that make Shoes For Crews special! We hire talented people who support our values and provide training and coaching to our crew to meet their career objectives. Our success comes from great team work and exceptional individual effort. We strive to reward collaboration and recognize accomplishments in an environment of mutual support and respect. It s much more than a great place to work, it s where our crew looks forward to Monday, not Friday. What You Will Love About US Great Company Culture-Awarded one of the TOP companies to work for Competitive salary Generous Health Benefit Package (some at NO cost) Prepare for the future-401(k) (with 3% match) Paid vacation, holidays, and sick leave Hybrid and remote schedules Employee recognition platform Employee discounts (Including a FREE pair of shoes) Wellness program Robust onboarding program QUPID Committee Engagement Committee Our mission is to keep the workforce safe on the job with comfortable, quality protective footwear solutions reducing accidents and saving money! Shoes For Crews North America, LLC (SFC) is a dynamic designer, manufacturer and business-to-business marketer of the most technologically advanced, top-rated slip-resistant footwear for the foodservice, hospitality, industrial, and healthcare workplaces. SFC protects over 3.5 million workers per year in over 120,000 workplaces from slip and fall accidents. For over 30 years, the Company has built its reputation through innovative product development technologies, proprietary manufacturing, and distinct niche marketing. Position Summary: Reporting directly to the President & CEO, the Sr. Executive Assistant provides executive administrative support in a one-on-one working relationship. The EA serves as the primary point of contact for internal and external customers on all matters pertaining to the office of the CEO. The EA also serves as a liaison to the board of directors and senior management teams; manages projects of varying complexity from conception to completion, and must be able to manage a wide variety of activities and confidential matters with discretion. Provides high-level, proactive administrative support to the CEO, ensuring seamless operations and a professional, responsive experience for internal and external stakeholders worldwide. Serves as a strategic partner to the CEO and executive leadership team, anticipating needs and managing priorities across global time zones. Prepares and edits executive-level correspondence, board materials, presentations, and confidential reports with accuracy and discretion. Coordinates complex domestic and international travel arrangements, including multi-leg itineraries, visas, accommodations, and detailed agendas for global meetings and events. Compiles and organizes briefing materials and logistical documents for global travel and high-profile engagements. Conducts research, synthesizes data, and prepares executive summaries and analytical reports to support informed decision-making. Acts as a primary liaison between the executive office and internal departments, senior leaders, and external partners, fostering effective communication and collaboration. Maintains the highest level of confidentiality, discretion, and professionalism in all interactions and communications. Manages multiple priorities with exceptional organizational skills, ensuring timely and successful completion of projects. Demonstrates strategic thinking, sound judgment, and an energetic, solutions-oriented approach in a fast-paced environment. Oversees incoming correspondence and communications, ensuring priorities are identified and addressed efficiently. Supports executive initiatives and special projects from concept to completion with meticulous attention to detail. Executes additional duties and projects as assigned by the CEO, ensuring alignment with organizational goals. Qualifications Minimum four to six (4-6) years progressive administrative support experience with a high-level executive. Superior organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Very strong interpersonal skills and the ability to build relationships with stakeholders, including Executive Team, Accurate and professional written and verbal communication skills. Strong decision-making capability. Highly resourceful team-player, with the ability to be extremely effective independently. Demonstrated ability to achieve high performance goals and meet deadlines. Innovative and proactive work style. Advanced proficiency with Microsoft Office Suite and social media platforms Education High school diploma required. Bachelor s degree, a plus. ??????? Shoes For Crews North America, LLC is an equal opportunity employer and does not discriminate in hiring or employment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability and veteran status. or any other characteristic protected by applicable law. As a federal contractor, we comply with all applicable federal, state, and local employment laws. We are committed to fair employment practices and ensuring a workplace free from unlawful discrimination and harassment. If you require a reasonable accommodation during the application or hiring process, please contact Talent Acquisition Manager.