Senior Administrative Assistant Jobs in Coral Springs, FL

We are seeking an exceptional Senior Executive Assistant to support the CEO of a Financial Services firm. This role will provide comprehensive administrative support, managing a wide range of responsibilities and ensuring that the CEO's time and priorities are optimized. The ideal candidate will be highly organized, proactive, and possess strong communication skills, with a solid understanding of the financial services industry. This is a high-level role that requires discretion, initiative, and the ability to handle sensitive and confidential information, be extremely organized and be able to provide white glove service with a friendly smile! Your Role: Manage the CEO's calendar, including scheduling and prioritizing appointments, meetings, and travel. Ensure the CEO's time is utilized effectively. Act as a liaison between the CEO and internal/external stakeholders, handling phone calls, emails, and other forms of communication with professionalism and discretion. Organize complex domestic and international travel arrangements, including flight bookings, hotel accommodations, and itineraries, ensuring seamless travel experiences. Prepare agendas, materials, and presentations for meetings. Take meeting minutes and ensure follow-up on action items as required. Assist with the planning and execution of strategic initiatives, including tracking progress and maintaining deadlines for ongoing projects. Draft, proofread, and edit documents, presentations, and reports for the CEO. Maintain and organize files, ensuring that critical documents are readily accessible. Handle sensitive and confidential information with the highest degree of discretion and professionalism. Qualifications: 5+ years of executive assistant experience, preferably in a financial services, banking or investment management industry. Bachelor's degree in Business Administration, Finance, or a related field (preferred). Exceptional organizational and time-management skills Strong verbal and written communication skills Ability to handle multiple tasks and competing priorities High level of discretion and ability to maintain confidentiality Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Friendly demeanor, ability to provide a concierge style service Strong attention to detail and accuracy

local candidates only please 100% In-office / On-site, full time position (Monday through Friday, 8:00 AM to 5:30 PM EST with flexible hours as needed) Bachelor's degree REQUIRED Compensation: $70,000 to $75,000 base salary plus comprehensive benefits package Summary: Senior Administrative Assistant supports an executive as assigned. Provides essential administrative functions that enable the executive to operate at peak efficiency. Coordinates email correspondence, travel arrangements, minutes of meetings, assembly of materials for presentations, and management of the executives' calendar. Responsibilities for Senior Administrative Assistant include but not limited to: Support executive with daily tasks Coordinates & manages travel for executive Maintain travel & appointment calendar; coordinates, schedules, and arranges meetings & conferences on behalf of executive General correspondence, memos, charts, tables, graphs, business plans, PowerPoint presentations, etc. Organize, prepare, take notes, and send out follow up items from meetings Answer internal & external telephone calls, screen calls, redirect calls as needed, and take messages Maintains filing system and digital filing system Additional responsibilities as assigned Qualifications for Senior Administrative Assistant: Bachelor's degree REQUIRED 5 or more years of successful administrative experience, including at least 3 years at the executive level (preferably in a large company) Requires professional experience in working with executives within and outside the company, as well as customers, vendors, visitors, etc. Excellent writing and communication skills Strong proficiency in Microsoft Office applications, including Excel and PowerPoint Solid analytical, judgment, and critical-thinking skills Interacts and communicates effectively with individuals at all levels of the organization Ability to work overtime/flexible hours. Multiple priorities; rush projects on a moment's notice

W2 Contract-to-Hire Salary Range: $89,500 - $99,800 per year As an Executive Assistant, you will provide high-level administrative support to the CEO and C-suite. You will act as a liaison to the board of directors, scientific advisory board, and senior management teams, organizing and coordinating executive outreach and external relations efforts and overseeing special projects. Duties and Responsibilities: Complete various administrative tasks for the CEO and C-suite, including managing calendars, completing expense reports, composing and preparing presentations and correspondence, arranging travel plans, itineraries, and agendas, compiling meeting preparation documents, and writing meeting minutes. Plan, coordinate, and ensure the CEO and C-suite schedule is accommodated. Act as the "gatekeeper" and "gateway" for the CEO and C-suite, providing optimal access to the CEO and C-suite's time and offices. Communicate directly and on behalf of the CEO and C-suite with Board members, investors, staff, and others. Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO and C-suite, including those sensitive or confidential. Propose an appropriate course of action, referral, or response. Provide a bridge for smooth communication between the CEO and C-suite's offices and internal departments, demonstrating leadership to maintain credibility, trust, and support with senior management staff. Work closely and effectively with the CEO and C-suite to inform them of upcoming commitments and responsibilities, following up appropriately. Provide leadership to build relationships crucial to the organization's success and manage various special projects for the CEO and C-suite, some of which may have organizational impact. Work efficiently with a hands-on approach, including drafting letters, correspondence, and other tasks that facilitate the CEO and C-suite's ability to lead the company effectively. Prioritize conflicting needs, handle matters expeditiously and proactively, and follow through on projects to successful completion, often with deadline pressures. Serve as the CEO and C-suite's administrative liaison to the board of directors and scientific advisory board. Assist board members with travel arrangements, lodging, and meal planning as needed. Prepare meeting materials, including minutes and resolutions, to ensure productive meetings. Maintain discretion and confidentiality in relationships with all board members. Adhere to compliance with applicable rules and regulations set in by laws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format. Participate as an adjunct member of the Executive Team, including assisting in scheduling meetings, attending all meetings, and taking meeting minutes. Assist in coordinating the agenda and logistics of senior management team meetings, offsites, and all staff meetings. Facilitate cross-divisional coordination of travel and outreach plans. Ensure that the CEO and C-suite's biography and the company introductory slide deck are kept updated and respond to requests for general materials regarding the CEO, C-suite, and the organization. Edit and complete first drafts for written communications to external stakeholders. Arrange and participate in investor meetings and conferences to keep investors and analysts well-informed about the company's business and pipeline. Keep close relationships with both domestic and overseas investors and analysts. Enhance and update the information available to investors on the company website. Assist the public relations contractors with media press releases and interviews. Requirements and Qualifications: Bachelor's degree required 5-10 years of experience supporting C-Level Executives, preferably in a publicly listed pharmaceutical company Experience in internal and external communications, partnership development, and fund-raising Excellent written and oral English communication skills, proficiency in Chinese (Mandarin) a plus Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and social media web platforms. Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to details Excellent interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and investors Demonstrated proactive approaches to problem-solving with strong decision-making capability Emotional maturity Highly resourceful team player with the ability to also be extremely effective independently Proven ability to handle confidential information with discretion, be adaptable to various competing demands Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment A forward-looking thinker who actively seeks opportunities and proposes solutions Desired Skills and Experience Executive support, C-suite, scheduling, calendaring, expense reporting, communications, partnership development, fund-raising, correspondence, travel arrangements, meetings, outreach, bilingual, Microsoft Office, Adobe Acrobat, social media Bayside Solutions, Inc. is not able to sponsor any candidates at this time. Additionally, candidates for this position must qualify as a W2 candidate. Bayside Solutions, Inc. may collect your personal information during the position application process. Please reference Bayside Solutions, Inc.'s CCPA Privacy Policy at *************************

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Supervise executive assistants Qualifications Bachelor's degree or equivalent experience Experience supervising a team of executive assistants Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

The Role: We are seeking an experienced Executive Assistant to support a few senior operations executives who are based in the East Coast of FL region. This role requires a highly resourceful and proactive individual who thrives in a fast-paced, mission-driven, and results-oriented environment. The ideal candidate will have strong organizational, administrative, and communication skills, along with the ability to prioritize and manage multiple responsibilities with discretion and professionalism. Location: This is an onsite position based in the downtown Miami, FL, office. Responsibilities: Provide high-level administrative support to two senior executives, including preparing reports, memos, and maintaining databases. Assist in coordinating, executing, and managing special projects using Excel and PowerPoint. Handle confidential and sensitive information with professionalism and discretion. Manage complex executive travel arrangements and itineraries. Maintain and coordinate executive calendars, appointments, meetings, and events. Oversee executive email correspondence and communications. Draft and prepare correspondence, reports, and other business documents. Develop and maintain spreadsheets and databases for tracking and reporting. Communicate effectively with internal and external stakeholders, both individually and in group settings. Organize and prioritize workload to meet deadlines in a dynamic environment. Establish and maintain relationships with executives, department heads, and external partners. Identify challenges, analyze issues, and implement or recommend solutions. Interpret and apply company policies and procedures within the scope of authority. Coordinate and attend management meetings, including agenda preparation, document compilation, and minutes management. Qualifications: Bachelor's degree with at least 4 years of relevant experience or 6-10 years of directly related experience. Strong understanding of business operations and executive support functions. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), database management, and email systems. Excellent written and verbal communication skills, including business correspondence and documentation. Ability to work independently with minimal supervision while maintaining sound judgment. Strong discretion, professionalism, and ability to handle confidential information. Effective problem-solving skills and the ability to anticipate executive needs. Experience in construction or a related industry is beneficial but not required. Working Conditions: This role primarily involves working in an office environment with occasional job site visits. The employee must be able to sit for extended periods, use a keyboard and telephone, and communicate clearly. Some standing, walking, and reaching may be required. The work environment is typically quiet to moderately active. Equal Opportunity Employer Statement: We are committed to providing equal employment opportunities to all employees and applicants, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, or any other protected status under applicable law. Discrimination or harassment of any kind is not tolerated.

Executive Assistant to CEO - Private Jet Company Compensation: Up to $150,000 (depending on experience) Employment Type: Temp-to-Perm (3-month trial period) About the Company GSM Virtual Assistants is seeking an exceptional Executive Assistant to support the CEO of a high-profile Private Jet Company. This role is a direct hire with the firm and requires a proactive, highly organized professional who thrives in a fast-paced, high-touch environment. About the Role We are looking for an Executive Business Partner, not just an EA-someone who treats the business as their own, ensuring efficiency, organization, and seamless operations. The CEO needs an assertive, sharp, and detail-oriented right hand to manage high-stakes responsibilities, liaise with ultra-high-net-worth clients, and maintain control over a demanding schedule. This role requires a strong personality-a professional who is calm under pressure, confident, thick-skinned, and able to deliver instant results. The CEO expects responsiveness and high-level execution at all times. Key Responsibilities Executive Support & Business Partnership Heavy calendar management and scheduling for the CEO. Full travel coordination, including commercial and private plane bookings. Inbox management - responding to high-priority emails and client communications. Expense reconciliation and financial tracking. Coordinating restaurant reservations and other personal logistics. Client & Business Management Acting as the CEO's liaison with high-net-worth clients. Ensuring seamless communication between the CEO and key stakeholders. Handling sensitive and high-value client interactions with discretion. Flexibility & Availability While this is not a 24/7 role, during 8 peak weeks per year, availability for after-hours calls (especially for international charter clients) is required. The rest of the year, hours remain more structured. Who You Are Highly responsive, fast-thinking, and results-driven - the CEO expects immediate action, acting as if you were him when he is unavailable. Detail-obsessed - nothing slips through the cracks. Thick-skinned, calm, and composed - able to handle high expectations without stress. Energetic and assertive - someone who can keep up with a fast-moving executive. A go-getter and problem solver - anticipates needs before they arise. Experience dealing with ultra-high-net-worth individuals and their demands. Not anxious, but confident and reassuring. Requirements ✔ Previous experience as an EA to a senior executive (CEO-level preferred) ✔ Experience booking private jets and handling complex travel itineraries ✔ Expert-level calendar and inbox management ✔ Based in Palm Beach, FL, with the ability to be in-office ✔ Strong client-facing skills and discretion with confidential information ✔ High-level organizational and multitasking abilities ✔ Ability to transition from a temporary role to a permanent one after 3 months This is a rare opportunity to work closely with a high-powered executive in a dynamic, fast-paced industry. If you thrive in a high-performance environment and are ready to become a trusted right hand, we want to hear from you!

Join Young Goose: Seeking a Dynamic Personal Assistant Are you ready to elevate your career? Young Goose, a leader in the health and beauty industry, is on the hunt for a Personal Assistant to support our executive team. This is a fantastic opportunity to join a vibrant, innovative company that's redefining beauty and wellness. As a Personal Assistant, you will play a pivotal role in managing schedules, handling communications, overseeing projects, and executing key initiatives. We're looking for a self-starter who takes ownership of their tasks, thrives in a fast-paced environment, and is ready to both manage and complete projects independently. Key Responsibilities Organize and manage executive schedules, meetings, and appointments. Handle correspondence and communication on behalf of the executive team. Coordinate travel arrangements and detailed itineraries. Prepare reports, presentations, and other documents. Oversee, track, and manage the progress of various projects while independently executing specific deliverables. Collaborate with team members to ensure effective resource allocation and smooth project execution. Identify opportunities for process improvements and take the initiative to implement solutions. Perform administrative tasks such as data entry, filing, and record keeping. Adapt to evolving business needs by taking on new responsibilities and tasks as required. Maintain confidentiality and discretion in all activities. Requirements Proven experience (5+ years) as a personal assistant, project manager, or in a similar role, preferably in the health, wellness, or beauty sectors. A self-starter mindset with a proactive approach to problem-solving and task management. Exceptional communication skills, both written and verbal. Strong organizational and multitasking abilities, with a proven track record of independently managing and completing projects. Familiarity with project management tools such as Trello, ClickUp, Asana, or monday.com. Proficiency in office software (e.g., Microsoft Office, Google Workspace) and scheduling tools (e.g., Calendly, Slack, WhatsApp). Ability to thrive in a fast-paced, deadline-driven environment with minimal supervision. A stable internet connection and a dedicated home office or quiet workspace. A portfolio or references showcasing your expertise in administrative and project execution roles. Why Join Young Goose? At Young Goose, we empower our team and foster a culture of innovation and excellence. If you're passionate about the health and beauty industry and thrive in a fast-paced, dynamic environment, we'd love to hear from you. Apply now to be part of a company that's not just making a difference but setting new standards in the industry! Job Type: Full-time Pay: From $25.00 per hour Expected hours: 40 per week Benefits: Health insurance Paid time off Schedule: Monday to Friday Experience: Executive Assistant: 5 years (Preferred) Personal assistant: 5 years (Preferred) Language: English (Preferred) Work Location: Hybrid remote in Greenacres, FL 33413

Seeking an Executive Assistant for a Family Office. We are looking for a highly motivated candidate who can provide a wide range of support services and has excellent interpersonal skills. About Us We are a Family Office that invests in and manages a range of investments in the private asset class. Our portfolio currently spans the US, Canada, India, Europe, Israel, and Latam. Responsibilities Managing the executive calendar and coordinating domestic and international travel arrangements Tracking open projects and coordinating efforts amongst internal & external resources Coordinating, participating in, and documenting meetings Maintaining an organized electronic + paper filing system Maintaining office supplies/inventory Requirements Excellent verbal and written communication skills Being extremely efficient, attentive to detail, organized and resourceful Great interpersonal skills and professional demeanor-personality fit is an emphasized factor Proficiency in mac OS and Google Suite Experience with Asana and bookkeeping a plus Desire to learn Local presence (proximity given preference) Employment Type Full time Hybrid, approx. 70% in office, 30% remote Compensation 45-50k, commensurate with experience Discretional annual bonus of up to 10% Health Insurance PTO INSTRUCTIONS Send your resume along with a short video (30 seconds to 1 minute) to ***************** answering the following: "Tell us about the biggest failure you've had in life and how it shaped you."

Required Skills & Experience -Provide comprehensive administrative support to the CEO. -Manage calendars, schedule appointments, and organize meetings. -Prepare reports, presentations, and documents using Excel and Word. -Assist with personal tasks, including making travel arrangements for the CEO and his family, planning family events, and managing personal schedules. -Ensure accurate and timely completion of tasks and projects. -Maintain the office environment, including keeping supplies stocked and organized. -Navigate and utilize the company's travel booking system efficiently. -Handle confidential and sensitive information with discretion. Job Description We are seeking an exceptionally skilled and reliable Office/Personal Administrative Assistant to support our CEO with both professional and personal tasks. The ideal candidate will possess excellent computer skills, especially in Excel and Word, and have the ability to follow directions meticulously and execute tasks correctly on the first attempt. This role requires a high level of organization and the ability to communicate clearly and concisely.

ALEXIS is seeking a highly organized, resourceful, and polished Executive Assistant to support our CEO & Creative Director. This role demands impeccable attention to detail, the ability to anticipate needs, and the agility to manage shifting priorities under pressure. As a trusted right hand to the CEO and founders, you will oversee high-level communications, and critical business operations in a high-expectation, high-stakes environment where tight deadlines and adaptability are the norm. This is an opportunity for someone who thrives in a high-pressure luxury fashion industry and can operate with efficiency, discretion, and precision at all times. Location: Miami | Full-Time Reports to: CEO & Founders Key Responsibilities Executive Support & High-Stakes Schedule Management Own and optimize the CEO's calendar, ensuring seamless scheduling of meetings, key deadlines, and business-critical commitments while maintaining accurate records of crucial dates. Proactively manage time and priorities, balancing competing demands with precision and efficiency. Coordinate all travel arrangements, handling itinerary changes and last-minute adjustments with discretion. Anticipate and organize upcoming events and engagements, ensuring seamless execution based on the CEO's schedule. Talent Acquisition & Hiring Oversight Scout, evaluate, and secure top talent across all departments, ensuring alignment with company needs. Maintain accurate logs of strong candidates for future opportunities and proactively seek potential replacements for key roles. Implement cost-effective recruitment strategies, identifying the best methods for attracting top-tier talent. Review and negotiate recruitment agency contracts to ensure the most competitive terms. Manage interview coordination, candidate evaluations, and follow-ups with efficiency and professionalism. Proactively source qualified interns for each department, identifying emerging talent to strengthen the team. Oversee all aspects of onboarding, including paperwork, healthcare applications, relocation assistance, and travel logistics for interviews. Stay ahead of industry trends and top talent movements, ensuring ALEXIS remains competitive in attracting the best professionals. High-Level Communication & Stakeholder Liaison Serve as the CEO's first point of contact, filtering and prioritizing all internal and external communications. Draft and manage confidential correspondence on behalf of the CEO. Act as a gatekeeper, escalating urgent matters and deflecting non-essential distractions. Project Execution & Critical Business Support Oversee and drive the execution of high-impact projects, ensuring strict adherence to deadlines, budgets, and strategic goals. Collaborate with cross-functional teams to maintain operational efficiency and streamline execution. Take full ownership of event planning and execution for all company-related events, ensuring seamless coordination and flawless delivery. Assist in store buildouts and openings, managing contractors and vendors to ensure timely execution, quality control, and material approvals. Support brand initiatives and project-based activations, ensuring alignment with business objectives and creative vision. Administrative Operations & Office Management Oversee expense reports, contract reviews, document control, lease agreements, and executive administrative tasks with precision and accuracy. Manage employee onboarding, insurance contracts, background checks, and compliance documentation, ensuring seamless operations. Resolve disputes, support teams, and coordinate vendor management to maintain smooth business functions. Maintain strict calendaring of key dates and deadlines, proactively tracking critical business milestones. Handle sensitive information with the highest level of confidentiality and professionalism. Ensure daily office operations run efficiently, addressing any challenges with a proactive, solution-oriented approach. Qualifications & Skills Required 7+ years of Executive Assistant experience in a fast-paced, high-pressure environment, preferably within fashion, luxury, or creative industries. Proven ability to manage high-stakes schedules, complex logistics, and demanding priorities. Exceptional communication skills, with the ability to navigate VIP interactions and high-level stakeholder relationships. Mastery of Microsoft Office, Google Workspace, and project management tools. Highly organized, resourceful, and able to think three steps ahead. Discretion and professionalism in handling confidential matters. Who Will Excel in This Role? A fast-thinking, solution-oriented professional who thrives under pressure. Someone who can manage chaos with structure and precision. An expert communicator who can handle high-stakes interactions with confidence. A highly organized, detail-oriented individual who never lets anything slip through the cracks. If you thrive under pressure, operate with precision, and have the skills to support a high-powered CEO in a fast-paced luxury brand, we'd love to hear from you.

Our client is an expanding company in the mining industry, preparing for a Nasdaq Stock Market listing. As they enter this critical growth phase, they are seeking a highly organized and proactive Executive Assistant to the CEO to provide top-level support to the Chief Executive Officer, with additional assistance to other C-suite executives on an ad-hoc basis. This role will be instrumental in ensuring the efficiency of executive operations, particularly in supporting investor relations and corporate governance as the company transitions into a publicly traded entity. Responsibilities: Manage the CEO's calendar, ensuring alignment with strategic priorities Coordinate meetings, including agenda preparation, follow-ups, and logistics Handle email correspondence and document requests on behalf of the CEO Support the CEO and executive team in investor relations activities, including preparing materials for investor meetings and earnings calls Assist with board meeting preparation, including compiling reports and coordinating logistics Draft and refine presentations, meeting notes, and key corporate documents Ensure compliance with corporate governance requirements in collaboration with legal and finance teams Provide ad-hoc support to other C-suite executives as needed Assist in travel planning and expense management Maintain confidentiality and handle sensitive information with discretion Qualifications: Bachelor's degree or equivalent experience Proficiency in Microsoft Office Suite and other relevant tools Strong organizational and time-management skills, with the ability to manage multiple priorities Detail-oriented with excellent follow-through and problem-solving abilities Exceptional written and verbal communication skills Experience supporting executives in a publicly traded or pre-IPO company is a plus Understanding of investor relations, corporate governance, or financial reporting processes is an advantage Fluency in French is a plus This is a unique opportunity to support the CEO of a company at a pivotal moment as it prepares for its Nasdaq listing. The ideal candidate will thrive in a dynamic, high-stakes environment, demonstrating flexibility, professionalism, and a proactive approach to executive support

TITLE: Executive Administrative Assistant WORK TYPE: Hybrid - minimum 3 days in office/week. REPORTS TO: CEO & Chief of Staff ABOUT THE COMPANY Breakaway Group is a premiere entertainment and music festival multimedia company. We have the largest independent touring music festival in North America, spanning 12 cities over 9 months. With a focus on underserved markets, Breakaway is bringing a premium 2-day EDM/Pop festival experience with an always-changing lineup of top artists to where consumers live, work, and play. Breakaway Music Festival is the nation's leading independent touring music festival providing premium experiences and entertainment to music fans across the nation. Since its inception in Columbus, Ohio in 2016, the festival has expanded to multiple cities across the United States (12 in 2025) and grown into a two-day, multi-stage event. Breakaway has successfully reached music fans in cities that have traditionally been overlooked by other festivals, bringing an always-changing lineup of top artists to diverse local communities. With over 200,000 attendees in 2024 and 300,000 projected attendees in 2025, Breakaway has become a must-see event for music lovers across the country. Our festivals champion music, art, creativity and diverse community celebration in your hometown, offering invaluable interactive experiences. Leave it all behind-and BREAKAWAY. ABOUT THE ROLE We are seeking a highly organized and proactive Executive Administrative Assistant to support our CEO Office, supporting both the CEO, CRO and occasionally the Chief of Staff. This role requires a detail-oriented individual with exceptional communication skills, the ability to multitask, experience with social media, and a strong sense of discretion. The Executive Administrative Assistant will play a critical role in ensuring smooth daily operations, managing schedules, and providing high-level administrative support to the executive team. The dream candidate should have experience supporting multiple stakeholders. RESPONSIBILITIES Provide executive-level administrative support to the executive team, including calendar management, travel arrangements, and meeting coordination. Act as the primary point of contact between the executives and internal/external stakeholders, ensuring professional and timely communication. Maintain and manage the CEO's social media presence, including drafting posts, engaging with followers, and ensuring a consistent professional brand across platforms. Prepare reports, presentations, and correspondence on behalf of the executive leadership team. Organize and maintain confidential files, documents, and records. Manage special projects, ensuring timely execution and effective coordination across teams. Screen calls, emails, and other communications, prioritizing and responding as necessary. Handle expense reports, budgeting, and invoicing related to the executives' offices. Coordinate logistics for board meetings, leadership meetings, and company events. Conduct research and compile data as needed to assist with strategic decision-making. Anticipate the executives' needs and proactively address administrative challenges. Perform other duties and tasks as assigned to support the efficiency of the executive office. QUALIFICATIONS Experience: 3-5+ years of experience in an executive administrative role, supporting senior-level executives and supporting multiple stakeholders. Education: Bachelor's degree preferred but not required. Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Google Workspace, and project management tools. Organizational Skills: Strong ability to multitask, prioritize, and meet deadlines. Communication: Excellent verbal and written communication skills. Confidentiality: Ability to handle sensitive and confidential information with discretion. Problem-Solving: A proactive approach to anticipating needs and solving problems efficiently. Professionalism: High level of integrity, professionalism, and adaptability. Social Media: Must have experience managing social media accounts, creating content and engaging with followers. WHY JOIN US This role offers the opportunity to work closely with a dynamic executive leadership team in a fast-paced environment. As the Executive Administrative Assistant, you will play a vital role in shaping the efficiency and effectiveness of the executive office while gaining invaluable exposure to strategic business operations. We offer a competitive salary, benefits, and opportunities for professional growth.

EXECUTIVE ADMINISTRATIVE ASSISTANT TO CEO Location: Aventura, FL - Job is In-Office; hours 9:30am-7pm (Fridays until 5pm); additional hours may be required Balfour & co. is one of the world's leading collegiate and high school commencement services companies, offering innovative, personalized products like class jewelry, yearbooks, regalia, school uniforms and photography. With brands such as Balfour , Gradimages , Artcarved , and more, we've been helping students celebrate life's most meaningful moments since 1913. Balfour has around 4,000 employees and operates in 3 countries. POSITION SUMMARY: Support CEO with a variety of administrative duties. Assignments are complex and confidential in nature, where considerable judgment, tact, creativity, and initiative are required. ESSENTIAL POSITION FUNCTIONS: Arrange appointments for the CEO and maintain the executive calendar as required. Greet visitors, answer, and direct telephone calls, take messages and respond to questions regarding activities associated with the executives. Coordinate travel arrangements including itineraries, agendas, expense reports, etc. Receive, sort, and prioritize the mail and email, taking notice of required actions and the dates. Coordinate and submit expenses, invoices, etc. for the CEO. Manage the Corporate HQ location in Aventura, FL Anticipate, revise, and send correspondence as needed. Prepare special or one-time reports, summaries, or presentations, selecting relevant information from a variety of sources such as reports, documents, correspondence, web sites, or other departments. Maintain and update files, records and publications, confidential files, and materials. Compile, analyze, and prepare data for administrative reports, complex spreadsheets, and presentations on an as-needed basis Serve as liaison with direct reports as well as others throughout the company on all projects and requests to ensure needed information is available to executives. Numerous administrative projects. Coordinate on and off-site meetings and other events. Stay abreast of the business by utilizing the appropriate resources to ensure accurate and timely information and follow-up on all issues. Travel with the CEO occasionally to help coordinate meetings, typically other Balfour offices, expectation every 5-6 weeks for 3 days. EDUCATION/EXPERIENCE: Bachelor's degree preferred and 2+ years of executive administrative experience. Advanced Microsoft Office skills (Word, Excel, PowerPoint, and Outlook) with an ability to learn company specific programs as needed. Proficiency and scheduling and managing small and large meetings with Microsoft Teams and Zoom platforms. Fully bilingual written and spoken English/Spanish required. Strong efficiency in multi-tasking and prioritizing multiple deadlines. Strong follow up and follow through. Ability to interact with all levels - clerical and managerial - within and outside the organization. Ability to maintain a high level of confidentiality while accomplishing a variety of tasks through others. Flexible, calm and team oriented. An ability to interact with all levels of leadership, apply strong communication skills, operate in a dynamic team environment, utilize solid time management and organizational skills are imperative.

Altura Capital a diverse, results-driven social impact investment firm is seeking an experienced Executive Assistant to support a busy CEO/Managing Partner and become an integral part of a fast-growing team. The ideal candidate will coordinate and manage executive scheduling, prepare, and organize strategic and operational documentation, as well as filter day-to-day functions. The individual should be communicative, responsive, thoughtful, self-directed, pay close attention to detail, positive, seeking a challenging role and experience managing technology. Responsibilities · Work directly with the CEO/Managing Partner to support all aspects of their work and personal routine. · Manage the calendar for two (2) Partners, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating the needs of the two (2) partners. · Organize and prepare the Managing Partner for meetings, including gathering documents, coordinating with the team and external parties, and attending to logistics of meetings and events. · Keep the CEO/Managing Partner advised of time-sensitive and priority issues, ensuring appropriate follow-up to meet deadlines and business objectives. · Prioritize emails for Managing Partner; managing and facilitating a large volume of email replies. · Determine priority of matters of attention for the Managing Partner; redirect matters to internal team/staff to address, as appropriate. · Provide coordination, monitoring, and communication of projects and programs involving the Managing Partner, including communicating with internal teams and external teams. · Creating and coordinating with the internal team with draft emails, as well as assisting the CEO/Managing Partner in completion and reviews of emails and communications with all key stakeholders. · From time to time attend meetings and take notes for discussion; prepare initial draft of meeting minutes. · Prepare, reconcile, and submit expense reports. · Routinely perform a wide variety of support duties including maintaining and managing the 4 week calendar outlook. · Maintain confidential and sensitive information. · Provide daily wrap up report which includes items both advanced and pending through out the day. · Ability to take ownership, be self driven, proactive, and manage time accordingly. Skills and Qualifications · Excellent computer skills, including proficient knowledge of Microsoft Suite (i.e., Outlook, Word, Excel, PowerPoint) and MAC. · Self-motivated, proactive, and forward-thinking. Ability to work independently and multi-task in a fast-paced team environment. · Diplomatic and tactful. Exceptional people skills with excellent written and verbal communication skills. · Ability to manage complexity and work under pressure. · Capable of interacting seamlessly and with a professional demeanor across a variety of individuals across various management levels · Ability to think and plan ahead.

Arrington Capital is hiring an Executive Assistant that will provide top-tier administrative and operational support to senior executives, often serving as the General Partner's right-hand person. This role requires exceptional organizational, communication, and multitasking and prioritization skills, along with the ability to handle sensitive information with discretion. The position involves managing both professional and personal tasks to ensure the executive's time is optimized and company goals are met. This position is based in Miami, and commuting to the Coconut Grove area regularly is required. Compensation will be competitive and commensurate with experience and skills. Roles and Responsibilities Calendar and Scheduling Management: Coordinate complex schedules, including meetings, appointments, events and prioritizing urgent matters. Resolve scheduling conflicts proactively. Travel Arrangements: Plan and manage travel logistics, including flights, accommodations, transportation, and itineraries. From time to time, travel outside of Miami may be necessary for company or industry events and meetings. Communication Management: Serve as the primary point of contact for internal and external communications. Screen calls, emails, and correspondence; draft responses or delegate appropriately. Document Preparation: Create presentations, reports, memos, and other materials. Handle sensitive documents with confidentiality. Event Coordination: Organize team events, off-site meetings, and executive outreach activities. Executive Liaison: Act as a liaison with the executive team, investors and portfolio companies by coordinating meetings, preparing agendas, and taking and posting minutes. Administrative Support: Perform clerical tasks such as maintaining filing systems (physical and digital), bookkeeping, expense reporting, and ordering supplies. Personal Assistance: Handle personal tasks for the executive as needed, such as home management, family scheduling or event planning. Office / House Administration: Ordering supplies, managing equipment, and coordinating with other service providers and vendors. Project Management: Assisting with project coordination, tracking progress, and ensuring deadlines are met. Required Skills Ability to manage through a crisis and adapt plans quickly when changes arise, ensuring alternative solutions are in place. Highly Organized: Detail oriented and natural desire to keep organized. Communication: Excellent verbal and written communication skills to interact with stakeholders at all levels. Time Management: Proven ability to prioritize tasks effectively in a fast-paced environment. Technology Proficiency: Advanced skills in office productivity software (e.g., Microsoft Office Suite, Google workspace) and adaptability to learn new tools. Discretion and Confidentiality: Ability to handle sensitive information with professionalism and sound judgment. Problem-Solving: Strong analytical skills to anticipate needs and resolve issues proactively. Detail-oriented with high accuracy standards. Qualifications Bachelor's degree preferred (Business Administration or related field). 2-3+ years of experience supporting C-level executives in a similar role. Expertise in managing budgets, filing systems, or overseeing special projects is a plus. Preferred Attributes Flexible team player who thrives in dynamic environments Positive and optimistic personality Strong interpersonal skills to build relationships across departments Creative thinker who can contribute to improving internal processes This role demands a proactive individual capable of balancing multiple priorities while maintaining a high level of professionalism. About Us: Arrington Capital is a digital asset management firm primarily focused on blockchain-based capital markets. The firm, founded in 2018 by TechCrunch and CrunchBase founder Michael Arrington, has invested in hundreds of startups across the world. Arrington Capital is a seasoned, international team composed of Silicon Valley veterans and operators with deep venture capital experience and crypto native roots. Arrington Capital's first fund was Arrington XRP Capital, and has expanded to multiple funds over time. For more information on Arrington Capital, visit ********************************** To apply, please send your CV and resume to ****************************.

Great culture and Growing Firm! Candidate will provide executive level support to 2 top Managing Directors! They will serve as a primary source of contact for clients and employees all matters pertaining to those supported. The executive assistant must be creative, always have a backup plan and enjoy working within an entrepreneurial environment that is results-driven and community oriented. Responsibilities: • Manage and organize constantly changing calendars • Manage and arrange travel arrangements both domestic and international • Successfully coordinate meetings and conference calls involving multiple parties across multiple time zones • Communicate effectively with clients, employees and those supported • Manage and organize ad-hoc projects including event planning and recruiting • Handle personal assistant work as needed • Complete a broad variety of administrative tasks including; scanning, faxing, filing, completing expense reports, entering business cards and composing and preparing correspondence • Provide phone coverage to those supported and others as needed • Offer backup coverage for other members of the administrative team as needed Skills: • Detail-oriented • Highly organized • Excellent written and verbal communication skills• Forward looking thinker and problem solver who actively seeks opportunities and proposes solutions • Desire to go above and beyond for all required tasks • Proven ability to multi-task and effectively prioritize • Proficient in Microsoft Office (Outlook, Word, Excel and Power Point) • Commitment to being a team player and contributing to the MTS culture Education and/or Experience: • Bachelor's degree from an accredited college or university • 5+ years of senior level support experience, preferably from within the financial industry

We are a Cannabis company seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Chief Marketing Officer. The ideal candidate will have excellent communication skills, the ability to multitask effectively, and a strong attention to detail. The Executive Assistant will play a critical role in ensuring the smooth operation between the Sales, Marketing & Operations department (for Precision Fill & Pack/Arvida Labs/Alpha Brands) by handling a variety of administrative tasks and facilitating communication between internal and external stakeholders. Responsibilities Manage and maintain the executive's calendar, scheduling appointments, meetings, and travel arrangements. Coordinate and organize meetings, including preparing agendas, materials, and minutes. Screen and manage incoming calls, emails, and correspondence, responding on behalf of the executive when necessary. Assist in preparing and editing documents, presentations, and reports. Conduct research and gather information to support decision-making and project execution. Prioritize and manage multiple tasks and deadlines, ensuring that all assignments are completed accurately and in a timely manner. Act as a point of contact between the executive and internal/external stakeholders, demonstrating professionalism and discretion. Handle confidential and sensitive information with the utmost discretion and maintain strict confidentiality. Prepare expense reports, manage invoices, and handle other financial administrative tasks. Support special projects and initiatives as directed by the executive. Anticipate the needs of the executive and proactively address potential issues. Qualifications 3 years of experience as an executive assistant or in a similar administrative role. Proficient in using office software and tools, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendaring applications. Marketing experience highly desirable Excellent written and verbal communication skills. Strong organizational and time management abilities. High level of attention to detail and accuracy. Ability to work effectively under pressure and adapt to changing priorities. Proven track record of handling sensitive information with discretion and confidentiality. Strong interpersonal skills and the ability to build positive relationships with stakeholders. Bachelor's degree in [Relevant Field] or related experience (preferred). Benefits Competitive salary and benefits package. Opportunity to work closely with C-Suite Professional development opportunities. Generous PTO and holiday schedule. Application Process: To apply, please submit your resume and a cover letter detailing your relevant experience and explaining why you're a good fit for the Executive Administrative Assistant role.

Job Title: Administrative Assistant Company: RJM Group & Company Job Type: Full-Time About Us: RJM Group & Company is a dynamic and growing organization dedicated to excellence in Real Estate Consulting industry. We are seeking a detail-oriented and motivated Administrative Assistant to join our team. If you are disciplined, ambitious, and highly organized, this is an excellent opportunity to contribute to a thriving company while growing your career. Job Summary: The Administrative Assistant will provide essential support to our team, ensuring efficient day-to-day operations. This role requires strong computer proficiency, a good head for numbers, and the ability to multitask in a fast-paced environment. The ideal candidate will be proactive, detail-oriented, and have excellent communication skills. Key Responsibilities: Manage and maintain records, files, and documentation with accuracy and confidentiality. Perform data entry, financial tracking, and reporting as needed. Assist in preparing invoices, budgets, and other financial documents. Coordinate schedules, meetings, and travel for clients or CEO. Communicate professionally via email, phone, and in person with clients, vendors, and team members. Utilize office software and tools efficiently (Microsoft Office Suite, spreadsheets, databases, etc.). Maintain office supplies, handle correspondence, and ensure smooth office operations. Assist in special projects and other administrative tasks as assigned. Qualifications & Requirements: Education: Associate degree, Bachelor's Degree in a related field OR a minimum of 5 years of experience in a similar administrative role. Being Bilingual (Spanish) is a plus not a requirement Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and other business software. Excellent numerical skills with attention to detail in financial tracking and reporting. Highly disciplined and self-motivated with a strong work ethic. Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Ability to work independently and collaboratively in an office setting. Additional Requirements: This is an in-person position - candidates must be able to commute to the office daily. Candidates will be required to complete a personality assessment and a skills assessment as part of the hiring process. Why Join RJM Group & Company? Competitive salary package. Opportunity for career growth within a professional and supportive team. A dynamic and engaging work environment where your skills will be valued and developed. If you are a disciplined and ambitious professional who thrives in a structured environment, we encourage you to apply today!

Title: Administrative Assistant | Temp-to-Perm Compensation: $26/hr +PLUS (depending on experience) Industry: Insurance Schedule: M-F 9am-5pm | ON-SITE (35 hrs/week) Job Description We are seeking a detail-oriented and organized Administrative Assistant to support various reporting, data entry, and administrative functions. The ideal candidate will have strong analytical skills, proficiency in Microsoft Excel, and the ability to manage multiple tasks efficiently in a fast-paced environment. Key Responsibilities: Enter, update, and track data in internal systems related to engineering and loss control. Prepare and distribute reports, including property loss control fee reports and monthly quoting reports. Track and analyze hit ratios and identify opportunities for targeted outreach. Assist with account review preparation for new and existing accounts. Generate reports by combining data from multiple sources. Support form template creation for internal use. Coordinate travel and expense bookings. Provide general administrative support as needed. Skills & Qualifications: Proficiency in Microsoft Excel and Word. Strong interpersonal and communication skills. Experience with Power BI is a plus. Ability to prioritize tasks and manage time effectively in a fast-paced setting. High attention to detail with strong organizational skills. Ability to handle confidential and sensitive information with discretion. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)