Senior Administrative Assistant Jobs in Cypress, CA

About the Role & Team Walt Disney Imagineering makes the impossible possible by combining innovation and storytelling to bring Disney stories, characters, and worlds to life. Imagineering is the master planning, creative development, design, engineering, production, project management, and research and development arm of The Walt Disney Company. Working across a spectrum of disciplines that range from creative and conceptual to scientific and technical, Imagineers blend an innovative mixture of storytelling, art, science, and technology to create immersive experiences, memorable destinations, and innovative entertainment for families around the globe. This position will be within the Show Systems Studio, where we produce, make, and build the magic-taking projects from concept design or “mock-ups” to production, assembly, and installation. This Studio consists of multiple focus areas, including-but not limited to-A/V, Illusions, Projection, Production, Sound, Special Effects, Show Control, Show Programming and Animation, Show Mechanical Engineering, and Visual Effects. You will report to the Executive Show Systems. This is a Full-Time role. What You Will Do This individual will support four Director-level Executives within the Show Systems Studio. As an Executive Assistant, you are a vital part of the support team that keeps WDI building groundbreaking experiences. You manage lively calendars and assist with on-site needs for other Imagineers. You respond quickly, anticipate your executives' and teams' needs, and stay one step ahead. Above all else, be a friendly face who is always willing to help! Responsibilities will include the following: Support executives in managing calendar, travel, preparing for presentations, company meetings, and other key events to meet the department's strategic objectives Screen and prioritize all incoming meeting requests Manage schedules and schedule/coordinate meetings that often necessitate coordination with multiple other executive calendars. Greet guests; assist with special projects relating to guests/visitors Create meeting agendas and circulate meeting materials Coordinate on-site and off-site workshops, events, and demos, including internal and external partners, vendors, and collaborators Plan travel itineraries and make travel arrangements, including reservations for events and dining as needed Prepare, compile, and manage expense reports for travel following established company and travel policy guidelines Assist with general department tasks, including conference room requests, ordering supplies, and coordinating general maintenance and upgrades for office equipment, phones, computers, etc. Partner extensively with internal departments and external vendors to provide and/or receive vital information, materials, approvals, updates, etc. Required Qualifications & Skills 3+ years of administrative experience supporting executives in a corporate environment Strong written and verbal communication and interpersonal skills. Ability to successfully interact with a wide range of Imagineers, senior executives, and vendors Excellent computer proficiency - expert Outlook user, and strong proficiency across Microsoft Office, Teams, Zoom, and Slack Willingness to experiment with new forms of asynchronous communication as our hybrid workstyle continues to evolve Experience engaging with high-level company executives virtually and supporting in-person technology demos Experience supporting a multifaceted and fast-paced department or team Excellent organizational skills and attention to detail with the ability to prioritize tasks and handle multiple tasks with set target dates Experience handling confidential information. Exercises good judgment and discretion while maintaining the confidentiality of information and documents Flexibility to work outside regular hours as needed in urgent situations Preferred Qualifications Experience within the Walt Disney Company or experience supporting executives in an entrepreneurial technology organization Experience with Airtable, SharePoint, SAP, and Concur Desire and ability to build strong relationships with peers, executives, and across Disney business units, segments, and the Company Familiarity with creating presentations in PowerPoint or Keynote Interest in technology and interactive experiences, and a passion for supporting a team of Imagineers who bring impossible things to life Education A Bachelor's Degree or Equivalent Experience Additional Information Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at **************************************** #LI-AK3 #DXMedia The hiring range for this position in Glendale, CA is $53,300.00 to $71,300.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

A prestigious private equity firm based in Los Angeles seeks a highly skilled Executive Assistant to provide support to multiple executives. This role requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced corporate environment. Primary Responsibilities: Overseeing complex calendars and coordinating high-level meetings Arranging domestic and international travel logistics Preparing and distributing presentations, reports, and meeting materials Handling expense reporting and reconciliation Conducting research and assisting with special projects Compensation & Perks: Competitive salary in the $130k-$140k range, DOE Strong discretionary bonus potential Comprehensive benefits package Collaborative and high-performing team culture Key Qualifications: Minimum 5 years of EA experience in a finance-related setting Bachelor's degree Strong ability to manage shifting priorities Excellent communication and problem-solving skills Apply now for immediate consideration! No calls, please.

The ideal candidate for the Executive Assistant to Vice President position is a dedicated individual with 1+ years of relevant experience as an assistant / coordinator for an executive in the music industry. The primary role of this position is to assist the VP with administrative tasks, communication, and general streamlining of business operations. Individuals best suited for this role are highly organized, detail oriented, and have strong communication skills. Responsibilities Assist in the day-to-day needs of the VP Maintain VP's calendar for appointments, calls, meetings, external visitors, etc. Coordinate travel arrangements including flight booking, driver / car booking, hotel / accommodations, etc. Manage the schedule of and oversee recurring internal meetings Collaborate with internal departments to streamline communication Forecasting client needs and creative problem solving Conduct basic internal and external research as requested Liaise with accounting department to track VP's expenses and create expense reports on a weekly basis Detailed note taking in meetings and communicating essential information to all relevant parties Provide hospitality to external partners and VIP visitors Additional administrative and personal tasks Qualifications 1+ years of assistant / coordinator experience under an industry executive A&R research experience is a plus Fundamental understanding of Google Suite, Slack, Zoom, etc. preferred Self-motivated team player Highly organized and efficient Diligent, proactive & resourceful Passion for music and the creative process Strong attention to detail Professional work ethic Works autonomously

This role serves as a pivotal support function for several managers within an esteemed private family office in West Los Angeles. The successful candidate will be a consummate professional-a champion of organization and proactive problem solving-adept at managing multifaceted responsibilities with discretion and confidentiality. This position provides refined assistance in event planning, communications, research projects, and complex task management across multiple properties. Key Responsibilities: Oversee calendars and orchestrate daily schedules for multiple managers with impeccable attention to detail. Coordinate events and gatherings, ensuring seamless execution from conception to completion. Manage vendor relationships, purchase orders, and inventory control with precision. Provide research support and prepare comprehensive documentation as required. Execute a range of property-related tasks, including logistical errands, while upholding the highest standards of confidentiality. Facilitate effective communication across teams and maintain meticulous records of activities and outcomes. Qualifications: Bachelor's degree is required. 1-2 years of experience in an administrative or hospitality role. Preferably, candidates will have background experience from fine dining, luxury retail, or client-facing hospitality services. Demonstrated aptitude for managing complex tasks with discretion and professionalism. Excellent interpersonal and communication skills, paired with a strong attention to detail. Compensation: Salary Range: $70,000-$80,000 DOE, complemented by a comprehensive benefits package including excellent medical, dental, and vision coverage, as well as a 401K plan.

Leading professional services firm is actively seeking an Executive Assistant to support its Founder. The ideal candidate will have an assertive approach and be well-versed in complex and ever-changing travel coordination. This is an extremely fast-paced and professional environment where things change minute-to-minute. The right person will excel under pressure and provide top executive support, prioritizing as needed. For this role, the firm is targeting a 24/7 mindset and a dedicated approach. About the Role: Complex calendar management and meeting coordination Coordinate complex international and domestic travel Interacting with high-profile clientele Run personal errands, pick up lunches, and book personal appointments Organizing conference calls, events, and client presentations About the Candidate: Bachelor's degree preferred Expert proficiency in MS Office Ability to multitask and prioritize in a fast-paced environment Highly motivated, self-starting approach to all tasks Exceptional written and verbal communication skills Impeccable attention to detail and accuracy

Professional Search Group (PSG) is seeking a highly organized, detail-oriented, and proactive Executive Assistant to support office operations and directly assist the President with various projects including multiple companies (2). The Executive Assistant requires a go-getter mindset, the ability to work independently, and a high level of efficiency in managing invoicing, expenses, timekeeping, and reporting. Additionally, the Executive Assistant will oversee social media presence and create simple marketing materials to support the company's branding efforts while supporting other miscellaneous projects. This organization offers a great working environment with flexibility for a hybrid schedule, full benefits, 401k with match, and opportunity for growth. Ready to be a part of something great?! APPLY! Key Responsibilities: Handle invoicing, expense tracking, and timekeeping for the office, ensuring accuracy and timeliness. Provide direct support to the President, managing special projects and assisting with administrative tasks. Generate and maintain reports for the office, ensuring data accuracy and timely submissions. Manage company social media accounts, create and schedule posts, and design simple marketing materials to enhance brand presence. Maintain organization of office documents, records, and schedules while ensuring smooth day-to-day operations. Take initiative in identifying and resolving operational challenges without constant supervision. Qualifications: Proven experience as an Executive Assistant, Office Manager, or similar role. Strong attention to detail with excellent organizational and time management skills. Ability to work independently, prioritize tasks, and proactively solve problems. Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and familiarity with invoicing and timekeeping systems. Experience managing social media platforms and creating basic marketing materials. Excellent communication skills, both written and verbal. Apply for this amazing opportunity today! Donovan Aranda Division Manager 562-378-0027 donovan.aranda@us-psg.com

Castelion is bringing a new approach to defense development and production: one that focuses on short, iterative design cycles, rapid testing in development, and modern commercial manufacturing strategies for production at scale. We're designing, building, and testing next generation long range strike weapons systems to give America and its Allies a definitive edge and deter future conflicts. Executive Assistant As Executive Assistant to the C-Suite, you will serve as a trusted partner in keeping our leaders organized, prepared, and focused. You will work closely with leadership across the company, helping ensure priorities are advanced efficiently and communication flows seamlessly. This role is 100% onsite in our Torrance headquarters, embedded in the action alongside engineering and operations teams. Responsibilities Manage and optimize the CEO's calendar, including scheduling internal/external meetings, coordinating travel, and managing logistics. Act as a gatekeeper and liaison, ensuring clear and timely communication across teams, customers, and investors. Track action items, deadlines, and follow-ups for the CEO and other Leaders-owning the details and ensuring nothing falls through the cracks. Support preparation for key meetings, including compiling agendas, briefings, presentations, and notes. Help facilitate execution of high-priority projects across the company. Organize team offsites, board meetings, and special events. Handle confidential information with discretion, professionalism, and integrity. Qualifications 3+ years of experience supporting a senior executive, ideally in a fast-paced startup or high-stakes environment. Proven ability to manage complex calendars and prioritize scheduling across multiple stakeholders and time zones with accuracy and discretion. Experienced in coordinating travel logistics, including flights, hotels, ground transportation, and agendas-anticipating changes and solving problems on the fly. Proficient in managing expense reports and reconciling financial documentation with accuracy and timeliness. Capable of producing polished support materials such as slide decks, memos, briefing documents, and follow-up notes. Adept with tools and technologies that streamline EA responsibilities-e.g., Outlook, Teams, Google Workspace (Calendar, Docs, Sheets), Microsoft Office, Slack, Zoom, Expensify, TripActions, Notion, and scheduling tools like Calendly or Motion. Exceptional organizational skills, attention to detail, and follow-through-you don't drop balls. Unflappable under pressure, with the ability to juggle competing priorities and tight deadlines with a calm, solutions-first mindset. Thrives in ambiguity and operates with speed, discretion, and sound judgment. Mission-driven, with a strong work ethic and a “no task too small” attitude. 100% onsite in Torrance-you value being physically present to anticipate and adapt to your executive's needs in real time. All employees are granted long-term stock incentives as part of their employment as Castelion. All employees receive access to comprehensive medial, vision, and dental insurance, and the company offers three weeks of paid time off per year. Leadership Qualities Bias to Action and Creative Problem Solving. Desire and experience questioning assumptions in ways that lead to break through ideas that are ultimately implemented. Successfully bring in applicable processes/concepts/materials from other industries to achieve efficiency gains. Ability to personally resolve minor issues in development without requiring significant support. High Commitment, High Initiative. A successful candidate will have a genuine passion for Castelion's mission and consistently look for ways to contribute to the company's technical goals and prevent hardware blockers. Ability to work in a fast paced, autonomously driven, and demanding atmosphere. Strong sense of accountability and integrity. Clear Communicator. Proactively communicates blockers. Trusted in previous roles to be voice of company with regulators, suppliers, gate keepers and customers. Capable of tactfully managing relationships with stakeholders to achieve company-desired outcomes without compromising relationships. Emails, IMs and verbal interactions are logical, drive clarity, and detailed enough to eliminate ambiguity. ITAR Requirements: To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Employment with Castelion is governed on the basis of competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Executive Assistant to Yacht Manager (Marina del Rey) We are in the boating/yacht charter industry in Marina del Rey. We are looking for one strong candidate available to work approximately 40 hours a week with weekends as needed. You will be assisting a yacht manager and CEO of a charter company in Marina Del Rey with daily operations, restoration of vessels, upcoming projects, and both personal and executive tasks. Nautical experience is preferred but not required. We are seeking candidates that already live on the west side ONLY. West LA, Santa Monica, Marina del Rey, Venice, Mar Vista, Playa del Rey, Culver City, etc. Please attach your resume with a cover letter as well as your salary expectations explaining why you feel you're a good fit for this position. Include a link to your LinkedIn or other social media accounts. If you do not have a social media account send a headshot along with your resume as well as a cover letter telling us a little about yourself. Main Duties (includes but not limited to): Assist the yacht manager with general day to day operations, maintenance schedules and overlooking repairs, light accounting, and special events. General administrative tasks - email correspondence, picking up mail, dry cleaning, ordering office or vessel supplies, phone calls with vessel vendors, calendar scheduling, general correspondence with the CEO, etc. The company name is LuxuryLiners.com. DO NOT CALL TO INQUIRE. Do research our site to see what services we offer prior to submitting your resume. Requirements: **Attention to Detail** Positive Attitude Reliable transportation Writing Skills Punctual Intellectual Multi-Tasker Coachable - Follows directions Dedicated Work Ethic Show Initiative Team Player Self Starter Excellent References **Internet Savvy** **Pass Drug Test Screening** **Fluent Computer Skills ** Computer Skills - Word, Excel, Gmail, Drive/Google Docs, WordPress, CRM's Upbeat Personality, Drama Free, Good Energy, & Professional Suggested Experience: Bachelors Degree Required Yachting/boating experience preferred but not required Military/Navy Background applicants encouraged to apply Job Type: Full-time Pay: $50,000.00 - $75,000.00 per year DOE Schedule: Monday to Friday Flexible weekend availability Education: College Degree Required Experience: Microsoft Powerpoint: 1 year (Preferred) Administrative Experience: 5 years (Preferred) Work Location: In person

Kossoris Search is a recruiting agency specializing in the placement of high-profile attorney partners and groups, both in the United States and internationally. You will help run the day-to-day of the office, staff, and partner with another lead administrative coordinator in Westwood, Los Angeles. Note our CEO has an office and focus in New York, and we are on East Coast hours. You should be highly resourceful, reliable, meticulous, and enjoy a fast-paced business environment. We cater to elite law firms and partner-level lawyers who are at the top of their game. Our CEO has a demanding schedule and operates at a very high level. Qualifications / Requirements Bachelor's degree required. Recent college graduates that are fast learners, interested in law, and highly organized are encouraged to apply. Experience providing strong administrative support to a high-level executive or team is a plus. A background in human resources is a plus. Professional demeanor with the ability to interact will all levels, including strong “A” personalities. Outstanding verbal and written communications, including well-presented written materials, and editing/proof reading ability. Exemplary organizational and time management skills, able to multitask and prioritize to meet deadlines. Ability to work independently. Accuracy, attention to detail, and timely follow-up on outstanding items. Excellent interpersonal skills. Ability to manage sensitive situations with tact and professionalism and maintain confidentiality. Sound judgment, capable of analyzing situations and recommending solutions and alternatives. Strong initiative and readiness to take on special projects and/or additional tasks, with the ability to prioritize and manage multiple projects simultaneously. Tech-savvy and experienced in using Google Suite, Microsoft Office, etc. Responsibilities Provide prominent level administrative and personal support to the CEO. Manage and maintain the CEO's calendar, including scheduling appointments (including personal), meetings and travel arrangements. Responsible for coordinating all the CEO's personal schedule including doctor and dental appointments, creating calendars, etc. Collaborate with all vendors including plumbers, carpenters, landscapers, contractors, home security, etc. Incumbent must be self-motivated and pro-active about noticing problems in the office and at the home and taking care of them timely and in a cost-effective manner. Incumbent will be responsible for extensive booking of meetings and calls between the CEO, clients, and attorneys. Incumbent will be responsible for keeping meticulous records and accurate calendar of meetings, calls, personal appointments, etc. Incumbent will be working closely with CEO's business manager, IT personnel, Admin Assistant and HR Manager so an elevated level of professionalism, discretion and trust is absolutely necessary. During any down times you will assist the office with recruitment for the CEO's business. You must have a passion and ability to source talent and recruit for internal positions. Managing and/or contributing to special projects as needed. Skills: Data entry proficiency for accurately inputting information into calendar, spreadsheets, etc. Familiarity with phone systems for managing calls and taking accurate messages. Projection coordination abilities to assist in managing various projects as assigned by the CEO. Personal assistant skills to provide support in personal matters as needed by the CEO. Prioritize and manage multiple projects simultaneously. This position is NOT remote and requires someone who can work from 7 to 10 hours per day, 5 days a week (sometimes 6 days, if needed) and who has a car (and insurance) in good condition to drive to and during work hours. Please note that this job description is not exhaustive and additional duties may be assigned based on business needs. Job Type: Full-time Please send resume & cover letter to *************************

Executive Assistant to Lee Trink - Multiple Innovative Projects About the Role Seeking a dynamic and versatile Executive Assistant to support Lee Trink across several cutting-edge companies and projects. This is an exceptional opportunity to work alongside a long-term successful executive with extensive experience across multiple sectors of tech and entertainment. What You'll Be Working On Supporting an AI startup at the forefront of innovation Contributing to a nonprofit organization in the social media space Managing and creating social media content Assisting with podcast production and related projects Key Responsibilities Coordinate complex schedules and priorities across multiple ventures Conduct research on emerging trends in AI and social media Assist with content creation and social media management Prepare correspondence, presentations, and reports Serve as a primary point of contact for stakeholders across various projects Anticipate needs and proactively resolve potential issues What We're Looking For 1+ years of experience in an assistant role preferred but not mandatory Demonstrated interest or working knowledge of AI and social media landscapes Strong research skills and ability to synthesize information effectively Flair for content creation and understanding of social media platforms Exceptional organizational abilities and attention to detail Outstanding written and verbal communication skills Adaptability and comfort with being "thrown into the deep end" Big appetite for learning and growth in a fast-paced environment Ideal Candidate This role is perfect for someone seeking meaningful work and hard-to-obtain experience across multiple sectors of tech and entertainment. You'll be given significant responsibility and opportunities to grow while working directly with an established executive. The ideal candidate embraces challenges, learns quickly, and thrives when tasked with diverse responsibilities. What We Offer Unique exposure to multiple innovative projects in tech and entertainment Mentorship from an experienced executive with a proven track record Opportunity to build a diverse skill set across AI, social media, and content creation Dynamic work environment with continuous learning opportunities If you're ready to accelerate your career through hands-on experience with cutting-edge projects and are excited by the prospect of varied responsibilities, we want to hear from you.

The A List is a full service, influencer and experiential global marketing firm, creating live and digital experiences, innovative strategies and campaigns for fashion and lifestyle brands. About the Role: The A List seeks an enthusiastic and personable executive assistant who is hyper-organized, has a minimum of 1 year executive assistant experience and is passionate about pop culture and entertainment. This is a great opportunity to join a fast-growing team and make a positive impact within the agency. Responsibilities include heavy scheduling and calendar management, providing administrative and client support, and supporting our Brand Partnerships team. An ideal candidate will be engaging, calm and organized under pressure, have the ability to multitask, an excellent work ethic, and eager to learn - opportunity for growth with a passion for brands, pop culture and entertainment is a must. Roles + Responsibilities: Handle administrative duties including scheduling meetings, calls and appointments, calendar management, scheduling travel and organizing/preparing expense reports. Support on brand partnerships projects and campaigns including (and not limited to) ideating talent, updating client statuses, tracking social placements, etc. Manage and update Partnerships case studies and digital wrap reports. Create pitch materials utilizing case studies for current and potential clients. Stay up-to-date on current events within the entertainment landscape specifically in regards to brands and talent. Support with personal appointments and scheduling for the Managing Partner Skills & Qualifications: Must have a minimum of 1 year experience as an executive assistant. Ability to make independent decisions on a daily basis, meet tight deadlines, and work well in a high-volume fast-paced environment while addressing the best way to handle specific tasks. Must collaborate with other administrators and support personnel, management and clients on a regular basis. Attention to detail, incredible organization and problem solving skills are a must and are core elements of this position's responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list. Strong communication skills, both written and verbal including punctuation and sentence structure are essential to the administrative assistant role. Extremely proficient in Google Suite applications, Microsoft Suite, Canva, Adobe Illustrator and Photoshop. Experience: Experience: Minimum 1 year executive assistant experience in marketing/brand partnerships within entertainment/fashion preferred. Please send all resumes to *****************

We are seeking a highly organized and proactive Executive Assistant/Office Administrator. This role is responsible for facilitating the completion of administrative and organizational tasks, primarily including managing the Company's general administrative activities, providing support functions to management, and assisting in daily office and workflow needs. Such position will be responsible for collaborating with colleagues to develop, implement, and maintain office policies and procedures as well as to create improvements and efficiencies across the overall day-to-day business operations. Through on-going proactive communication, engagement, and collaboration, the Executive Assistant/Office Administrator will ensure that there is effective information flow throughout the business and key outstanding items are being followed through and executed on. While ensuring the utmost confidentiality and integrity, the Executive Assistant/Office Administrator will act as a point of contact for the Company and the Company's clientele and employees, facilitating administrative support and assistance with their inquiries. Essential Functions and Responsibilities Executive Assistant, Secretary and Concierge Services Coordinate and schedule company meetings and appointments, including client meetings and dinners, travel arrangements (flights, hotels, car service), video conferencing, and conference calls. Manage the CEO's schedule and troubleshoot scheduling conflicts as they arise. Act as first point of contact for all parties entering the office and responsible for managing incoming/outgoing office traffic (logging visitors in the building's security system and issuing parking validations for guests, etc.) Manage and coordinate all company and family automobile usage by ensuring that drivers licenses are renewed timely, vehicle state registrations and insurance cards are renewed annually, and vehicle service maintenance is performed timely in accordance with each vehicle's service schedule. Assist senior management in preparation for meetings by generating and editing presentations, emails, newsletters, whitepapers, and other documents as needed. Spearhead special projects with management as needed. Responsible for answering and administering office phones daily (connecting calls, setting up conference calls, managing voicemails and phone messages to employees, etc.) Responsible for all incoming/outgoing mail and tracking important outgoing mail. Responsible for preparing office for guests and setting up conference room for meetings as they arise. Responsible for office maintenance and coordinating with office vendors, ensuring repairs and maintenance tasks are completed successfully (i.e., facility repairs, building vendors, shredding company, etc.) Perform errands as needed (order coffees/lunches, clean kitchen and other personal tasks as requested) Office Operations and Administration Manage corporate credit cards/receipt management for employees and follow-up with employees to ensure timely substantiation of company expenses are documented appropriately on a monthly basis. Responsible for assisting in tracking monthly key payments/state filings and following up with the Director of Operations and Financial Controller until tasks are completed. Maintain current Standard Operating Procedures (SOP) and create/update company SOP's as needed. Manage and maintain electronic databases in an organized manner for projects in progress Lead, manage, and maintain contact database to include all up to date contact information and add new contacts as they arise. Responsible for timely reporting to the President (or their designee) as it relates to administrative business operations and project work plans. Communicate and collaborate with team membersat The Firm on projectsas needed. Facilitate, track, and manage family insurance claims for reimbursement as needed. Serve as the point person for electronic document management and filing system, ensuring employees are keeping all company and client records scanned, organized, and titled properly in accordance with the company's document naming convention. Assist the Director of Operations (or their designee) with various compliance testing and ongoing administration (and maintenance thereof) as well as meeting note taking and organization when requested. Collaborate with the compliance and operational team personnel to ensure that appropriate records and office policies maintained are followed and maintained. Work with management to assist with HR related functions and responsibilities in conjunction with our Professional Employer Organization, when applicable. Facilitate the onboarding process and training program for new hires and internships as they arise. Maintain and update email distribution groups and office extension sheet on an ongoing basis. Manage office equipment and mobile devices in accordance with the current SOP. Manage office inventory and maintain stock of marketing materials, office supplies, etc. Maintain and organize storage room, supply room, and kitchen. Develop an understanding of the business disaster recovery plan and business continuity plan, become familiar with the building emergency protocols and procedures, and stay current with building requirements. Responsible for opening and closing main office doors and ensuring all office doors are locked if no one is present. Skills and Qualifications Bachelor's degree or equivalent work experience and knowledge. Possession of an entrepreneurial work ethic and interest in growth. Effective interpersonal skills. Ability to work independently and ask questions when needed. Ability to manage, prioritize, and successfully execute multiple tasks under fast-paced conditions. Strong organizational skills and high attention to detail. Proactive in taking the initiative to compete tasks and resolve issues as they arise. Proficiency in Microsoft Outlook, Word, Excel (60+ WPM), PowerPoint, OneNote, and Google Suite. Professional Qualities The Executive Assistant/Office Administrator must possess the following characteristics: Leadership: The ability to contribute to initiatives and processes within the organization. Team Oriented: The ability to work in a team-based environment and contribute to providing excellent work product. Ethical Practice: The ability to integrate core values, integrity, and accountability throughout all organizational and business practices. Effective Communication: The ability to effectively exchange information with employees, clients and vendors. Critical Evaluation: The ability to interpret information with which to make business decisions and recommendations. Global & Cultural Sensitivity and Effectiveness: The ability to value and consider the perspectives and backgrounds of all parties. Relationship Management: The ability to manage interactions to provide service and to support the organization. Business Acumen: The ability to understand and apply information with which to contribute to the organization's strategic plan and vision. Benefits: We offer a competitive compensation package, including comprehensive medical, dental, and vision coverage, a 401(k) plan with a 4% match, and opportunities for professional development and career growth.

Add Flavor to Your Career and Life - Explore New Opportunities at Lee Kum Kee! Ready to bring fresh energy to your career? At Lee Kum Kee, we're committed to your growth, offering a place where creativity and innovation thrive. If you're eager to make an impact and advance your career, apply today and start adding flavor to your professional life! ABOUT THE COMPANY Founded in 1888, Lee Kum Kee, a Hong Kong-based global food company, specializes in creating condiments and sauces that promote Chinese cuisine worldwide. With more than 300 products to choose from, Lee Kum Kee takes the mystery out of cooking authentic and delicious Asian foods in the comfort of your kitchen. Lee Kum Kee is committed to providing authentic and innovative condiments and sauces featuring the highest quality ingredients. Armed with a unique management culture, stringent quality control, superb and innovative products, coupled with the century long brand reputation, Lee Kum Kee has achieved unanimous recognition and won numerous prestigious awards. Lee Kum Kee (USA) Inc., a division of Lee Kum Kee International Holdings Ltd., has its headquarters and manufacturing facilities in Southern California with more than 500 employees (Americas Zone Region). We are looking for the best and brightest talents to join our company and work together to bring the next level of success! POSITION SUMMARY The Executive Assistant to the President plays a pivotal role in ensuring the seamless operation of the President's office. This dynamic position requires a highly organized and detail-oriented individual who can manage a wide range of administrative and executive support tasks. The Executive Assistant will be responsible for optimizing the President's time by efficiently managing schedules, travel, communications, and priorities while maintaining confidentiality and professionalism. You will also support the President's events such as Board Meetings and off-site meetings. You will also communication and coordinate with our HQ (Hong Kong) & Global Offices. In this role, you will be the key point of contact for both internal stakeholders and external customers and clients, contributing directly to the success of the leadership team and overall organization. ESSENTIAL FUNCTIONS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Calendar & Travel Management: Proactively manage complex executive calendars, prioritize meetings, and coordinate domestic/international travel with precision. Serve as the primary point of contact for the executive's internal and external network, including C-suite leaders, Board members, investors, customers, and senior partners. Collaborate closely with other Executive Assistants across the Group internationally to align schedules, resolve conflicts, and ensure cohesive support for cross-functional initiatives. Foster strong relationships with key stakeholders to enhance communication efficiency and represent the executive's office with professionalism. Meeting & Event Coordination: Organize high-level executive meetings, offsites, and board presentations, including agenda preparation, logistic planning, material distribution, and follow-up. Monitor and process expense reports, invoices, and other financial documentation related to the President's activities. Project Support: Assist with ad-hoc projects, presentations, and reports, often involving cross-functional collaboration and tight deadlines. Confidentiality: Handle sensitive information with the utmost discretion and integrity. Problem-Solving: Navigate last-minute changes, troubleshoot conflicts, and act as a strategic partner to enhance the executive's productivity. COMPETENCIES Problem Solving Action Oriented Planning & Organizing Customer Focus Self-Development SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. REQUIRED EDUCATION, SKILLS and EXPERIENCES A Bachelor's degree in Business or related area is required. Minimum of 5-8 years as an Executive Assistant supporting C-level executives in a CPG or a related fast-paced industry with a global presence. Advanced proficiency in Microsoft Office (Word, Excel, Outlook & PowerPoint), MS Teams, and virtual collaboration tools. Organizational and time-management skills. Ability to multi-task and prioritize. Proactive problem-solving and ability to thrive under pressure. Polished, professional demeanor with meticulous attention to detail. LANGUAGE SKILLS The individual must possess excellent written and verbal communication skills in English and Mandarin Chinese. Cantonese is a plus. MATHEMATICAL SKILLS Individual must be able to apply basic mathematical concepts to perform daily functions. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Regularly required to use hands, arms and fingers while working at computer keyboard and office equipment to perform daily job functions. Required to stand, sit, kneel, and walk when performing this job. Occasional lifting and/or moving up to 20 pounds may be necessary. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The position is often in a typical office setting. The noise level in the work environment is usually light and moderate. It is Lee Kum Kee's policy to seek and employ the most qualified persons in all jobs in a manner which will ensure equal employment opportunity as well as administer personnel actions in a manner as to not discriminate against any person on the basis of race, color, religion, national origin, age, sex, sexual orientation, disability or protected veteran status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Wilshire Skyline is a real estate firm with affiliated private equity and law practices, headquartered in Beverly Hills, CA. We are seeking an organized, experienced and productive Executive Assistant to support a C-level Managing Partner. This is a demanding and rewarding role suited for a detail-oriented professional with well-honed skills and strong judgment. To learn more about our firm's values, culture, and portfolio, please visit ************************ Who You Are You are a seasoned Executive Assistant who brings clarity, order, and excellence to every aspect of your work. You have a proven track record of supporting high-level executives and thrive in fast-paced, high-responsibility environments. You possess exceptional communication skills-both written and verbal-and are confident navigating legal and financial documents, drafting reports, and preparing executive-level correspondence. You are tech-savvy and comfortable managing multiple projects with professionalism. You are meticulous with details and naturally think several steps ahead. You care deeply about the quality of your work and the success of your team. Key Responsibilities · Maintain and manage the executive's complex calendar and coordinate internal and external meetings. · Anticipate scheduling needs and prepare briefing materials and “look ahead” summaries. · Draft, edit, and manage professional correspondence, investor reports, and other written communications. · Draft and edit pitch decks, presentations and marketing materials. · Manage Asana and / or other project management tools. · Assist with research and due diligence processes and documents. · Update and prepare teaching materials. · Coordinate logistics for events, investor meetings, and team initiatives. · Handle sensitive information with the highest degree of confidentiality. · Learn and implement new technologies or platforms as needed. Qualifications · Bachelor's degree (BA/BS) strongly preferred. · Minimum of 10 years of experience as an executive assistant, ideally in a legal, finance, or real estate environment. · Exceptional writing and proofreading skills. · Proficient with Google Workspace and Microsoft Office; experience with Asana or other project management tools preferred. · Background in supporting legal professionals or high-net-worth principals. · Familiarity with AI and emerging technologies. Working Environment & Culture You will report directly to the Managing Partner and collaborate with a small, dynamic team of under 15 professionals. Our culture emphasizes integrity, precision, mutual support, and intellectual engagement. Everyone is expected to bring a high level of professionalism and to support one another graciously. Benefits · Generous paid time off, including national holidays, Jewish holidays, and additional vacation time. · Comprehensive health insurance. · 401(k) retirement plan with matching contributions. · Career development and mentorship opportunities. · Thoughtful, well-appointed office environment with stocked fridge and a collegial team atmosphere. If you are a serious professional who takes pride in thoughtful, strategic support and are excited by the opportunity to contribute to Wilshire Skyline, then we look forward to meeting you.

We are seeking an organized and proactive Administrative Assistant to join our team. This role will support RMS's CEO/President, serve as the office manager, and assist the Chief People Officer with various administrative tasks. The ideal candidate will be highly efficient, detail-oriented, and be able to manage multiple priorities in a fast-paced environment. This individual will work closely with the RMS's President/CEO and Chief People Officer (CPO). RMS empowers employees to come together with a growth mindset and collaboration to support our culture of inclusion, where everyone is respected and can thrive at work and beyond. Duties and Responsibilities: Administrative Support : HR Support: Provide administrative support to the Chief People Officer CEO/President Support: Assist with administrative tasks for the CEO/President, such as tracking project progress, preparing reports and presentations, and ensuring the timely completion of tasks. Also conduct morning check-ins with the President/CEO to assist with prioritizing and managing daily tasks, and ensuring smooth operations. Board Support: Help prepare materials for Board meetings, take minutes, and ensure smooth communication between the CEO/President, Executive team, and Board members. Office Management: Administrative Support: Assist with day-to-day office administrative tasks, including managing vendors, coordinating meetings, and handling office correspondence. Oversee office equipment and purchase office supplies. Additional Duties: Provide general office and administrative support as needed, ensuring office operations and communication efficiency In This Role, You'll Bring with You: Proven experience in administrative or executive support roles. Strong organizational and time-management skills with the ability to prioritize tasks. Excellent communication skills, both written and verbal. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software. Ability to maintain confidentiality and handle sensitive information with discretion. Stellar planning and organizational skills and excellent interpersonal, written/oral communication, and presentation skills. Previous exposure to cross-functional work between different departments is preferred. Benefits Cell Stipend Paid/Sick Time Off Standard RMS employer-paid benefits (full-time*) Physical Demands Employees may occasionally experience prolonged periods of sitting at a desk and working on a computer. Must be able to lift to 15 pounds at a time. Traditional office environment but may require nonstandard workplaces. At times, will work evenings, weekends, and overtime hours to accommodate activities such as Board meetings and representing the organization at public events.

Our client, large entertainment studio based in Burbank, is looking for an Executive Assistant to the VP of Studio Technology to join their team for a 19 month contract! Please note, this role will work a hybrid schedule. Responsibilities: Provide high caliber general administrative support to the VP, Studio Technology. Fully participate in managing the workflow of the executive's office in a timely and effective manner (ownership of projects, basic research for ad hoc projects, reports, staff communication, etc.). Work closely with the executive to successfully and tactfully manage the calendar and time Utilizing relevant technologies, develop and maintain a highly effective and efficient follow up system Set priorities, meet deadlines, operate independently and follow up on assignments with minimal supervision/direction Lead/participate in the coordination of large-scale meetings and department Town Halls (logistics, preparation, invitations and materials etc.) Maintain standards of high integrity, discretion and strict confidentiality given the high levels of access to company information Create a positive environment for all who interact with the office of the VP, Studio Technology. Collaborate proactively and effectively with the department administrative team Qualifications: Bachelor's degree in a related field 2+ years of Executive Administration experience Experience supporting an executive office as a highly collaborative and well-integrated partner Proven proficiency in MacOSX and/or MS Windows and MS Office, including Word, Outlook, Excel, PowerPoint/Keynote, MS Office Teams Environment, Slack Excellent written, verbal and interpersonal communication skills to assure successful interaction with all levels of employees Must demonstrate strong sense of urgency, flexibility and the ability to handle uncertainties associated with a fast-paced environment Ability and willingness to anticipate needs, by building solutions aligned with the executive and the organization Demonstrated ability to manage simultaneous priorities and work with a high degree of organization, attention to detail, and strong follow-up skills Ability to initiative and be proactive in managing work - utilizing technical and interpersonal skills If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Company: Prestigious global investment firm Salary: $85k-$100k range, DOE World-class financial services firm is looking for a skilled Executive Administrative Assistant to provide key administrative assistance to a team of executives. Responsibilities: Managing multiple calendars and scheduling high-level meetings Preparing meeting materials and distributing notes Arranging domestic and international travel Answering phone calls and email correspondence Generating expense reports Handling regular data entry and management Assisting with special projects Perks of working at this incredible firm will include: Competitive base salary Generous bonuses Excellent benefits, including medical, dental, and vision Hybrid schedule (3 days onsite, 2 days remote) Qualified candidates must have 3-5+ years of experience supporting multiple executives and background in finance or corporate services. Please apply today if interested. No calls, please.

We are seeking a dedicated and proactive Office Administrator & Executive Assistant to join our team. This role is essential for maintaining an organized and efficient office environment while supporting our executive team. The ideal candidate will possess exceptional customer service skills, strong organizational abilities, and a commitment to fostering a positive workplace culture. Responsibilities: Office Management: Serve as the welcoming face and voice of the company by greeting visitors and addressing inquiries with professionalism and exceptional customer service. Oversee day-to-day office operations, including ordering & restocking supplies, managing package deliveries/shipments, and ensuring a clean and organized office environment. Act as the primary contact for office vendors and service providers, ensuring timely resolution of facility needs and maintenance issues. Coordinate and manage conference room schedules, ensuring proper setup for meetings, including technology, materials, and refreshments. Maintain office policies, procedures, and emergency protocols to ensure safety and efficiency. Partner with the HR/Events team to support in-office celebrations, including milestone celebrations, new hires, and company culture-building activities. Executive Assistant Support: Provide back-up support for the CEO's day-to-day needs, including nominal calendar management for other C-Suite team members. Assist with the ordering, pick-up, and delivery of CEO's snacks/lunches. Aid as back-up support for C-Suite executives as needed. Create detailed travel itineraries. Maintain confidentiality and discretion in handling sensitive information and communications. Communication and Coordination: Act as the first point of contact for internal and external communications, screening calls and Slack messages and directing them to the appropriate party. Support executives in cultivating relationships with key stakeholders by managing follow-ups and correspondence. Event and Meeting Management: Coordinate on-site and virtual meetings, including setup, technology support, and catering arrangements. Assist with the planning and execution of company events, ensuring all logistics are handled with precision. Special Projects: Oversee and execute special projects as assigned by the CEO or other executives, ensuring timely and high-quality delivery. These include, but are not limited to, Credit Card reconciliation, Toll Roads Account Management, and Client Gift Purchases. Support culture-building initiatives and create a welcoming office atmosphere for employees and visitors alike. Required Skills & Qualifications: Proven experience in an Office Administrator, Executive Assistant, or similar hybrid role. Excellent organizational, multitasking, and time-management skills. Someone who loves providing white-glove service and takes pride in delivering exceptional support. A team player who is always willing to help out and go above and beyond to ensure success. Strong interpersonal and communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Google Suite and Slack. Ability to handle confidential information with discretion and professionalism. Strong attention to detail, problem-solving skills, and the ability to work independently. A valid driver's license for lunch pick up and occasional offsite errands is required. Working Environment & Compensation: Onsite role (M-F) 6:00 a.m. to 3:00 p.m. (with some occasional after-hours work) Mileage and gas reimbursement for offsite errands Compensation Range: $65,000 - $67,000 annually

Are you a proactive, highly organized Executive Assistant ready to make an impact in the tech industry? Our fast-growing and innovative technology company is seeking a talented Executive Administrative Assistant to provide seamless support to our dynamic leadership team while ensuring smooth office operations. This is your chance to work in an exciting, fast-paced environment where your contributions will directly drive the company's success. What's in it for you? This is more than just an assistant role - it's a pivotal position where you will support high-level executives while also playing a key role in managing day-to-day office operations. You will work alongside visionary leaders and be involved in a variety of exciting tasks that keep the company moving forward. As part of our energetic team, you'll gain invaluable experience, build relationships with senior leadership, and grow your career in the tech space. Key Responsibilities: Executive Support: Provide top-notch administrative assistance to a team of executives, ensuring smooth and efficient daily operations. Calendar & Scheduling Management: Coordinate complex schedules, meetings, and priorities, optimizing the executives' time and ensuring everything runs like clockwork. Global Travel Coordination: Handle travel arrangements, both domestic and international, with meticulous attention to detail. Event Planning: Help organize company events, offsites, and team-building activities that foster company culture and employee engagement. Office Management: Oversee office operations, ensuring the space is well-organized, stocked, and ready for business. Manage vendor relationships and office-related logistics. Strategic & Research Support: Assist with preparing for board meetings, conducting research, and preparing meeting notes, presentations, and reports. Special Projects: Take on ad-hoc special projects as needed, providing key administrative support that helps the business thrive. What We're Looking For: Proven Experience: A minimum of 3 years as an Executive Assistant or similar role supporting high-level executives, ideally in a fast-paced, professional environment. Organization & Time Management: Exceptional ability to multitask, prioritize effectively, and manage a variety of projects in a fast-paced setting. Tech-Savvy: Proficiency in Microsoft Office Suite and familiarity with project management tools (such as Asana, Trello, etc.) is a must. Experience with tech company platforms is a bonus. Strong Communicator: Clear, concise, and professional in both written and verbal communication. You know how to articulate ideas and handle sensitive information with discretion. Proactive & Team-Oriented: Self-starter with a positive, flexible attitude and the ability to collaborate with different teams across the company. Education: A Bachelor's degree is preferred, but we value your experience and drive above all else. Onsite Presence: Enthusiastic about being in the office to contribute to the team's success and foster a positive workplace environment. Please submit your resume for consideration. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.