Post Job

Senior Administrative Assistant Jobs in Damascus, OR

- 155 Jobs
All
Senior Administrative Assistant
Administrative Assistant
Executive Assistant
Executive Administrative Assistant
Senior Executive Administrative Assistant
Senior Administrative Secretary
Administrative Assistant & Marketing Assistant
Administrative Assistant To Vice President
  • Administrative Assistant

    Integrated Resources, Inc. (IRI 4.5company rating

    Senior Administrative Assistant Job 19 miles from Damascus

    The nature of the work is focused on providing services which help ensure a safe, healthy, and effective or efficient work environment or providing personal amenities to employees. General Support: Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisor's assignment. Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves Reception: Responds tactfully and promptly to inquiries and problems within Product of established authority. Handles confidential information. May serve as the central contact for general department information. Logistics: Coordinates a full range of meeting, event, and travelarrangements; manages calendars. Works with internal/external contacts Logistics: Coordinates a full range of meeting, event, and travel arrangements; manages calendars. Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery. Utilizes Client's on-line reservation system to ensure that client travel policy is followed in order to provide cost-effective and convenient travel arrangements. Works with travel agents, airlines, and others regarding planning and customer service issues. Presentations: Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes. Interprets needs, determines and produces effective presentation layout, and organizes final documents. Reports. Prepares special reports requiring the selection of relevant information from a variety of sources. Maintains
    $38k-47k yearly est. 3d ago
  • Administrative Assistant

    Net2Source Inc. 4.6company rating

    Senior Administrative Assistant Job 19 miles from Damascus

    Job Title: Administrative Assistant Work Schedule: 12+ Months ( Possibility of Extension) Payrate: $26/hr on w2 (''Retail/Apparel/Footwear Industry Experience is Mandatory'') Job Summary: Entry-level Administrative Assistant to support multiple members of our team. This role will split responsibilities evenly between managing calendars and supporting day-to-day operations. The ideal candidate will be organized, eager to learn, and comfortable working in a fast-paced & dynamic environment. Key Responsibilities: Calendar Management (50%): Schedule and coordinate meetings, appointments, and travel arrangements, ensuring efficient time management. Operational Support (50%): Assist with data entry, create and update Excel spreadsheets, build PowerPoint presentations, and contribute to the development of newsletters. Skills & Qualifications: Strong organizational and communication skills Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) Ability to multitask and manage time effectively Attention to detail and willingness to learn new tasks
    $26 hourly 19d ago
  • Marketing Administrative Assistant

    The Hemp Collect

    Senior Administrative Assistant Job 13 miles from Damascus

    Job Type: Part-Time, 9am-1pm M-Fr (Hours vary depending on campaign needs) Salary: $25/hr About Us At The Hemp Collect, we are passionate about crafting high-quality cannabis products that set the industry standard. With a focus on innovation, education, and customer satisfaction, we provide premium offerings under brands like Modern Herb Co, Black Sheep, Happy Human, and Hi-Lites. Our team is driven by a commitment to excellence, collaboration, and continuous growth. If you're looking to be part of a fast-growing company that values creativity, integrity, and a love for the cannabis industry, we'd love to have you on board! About the Role We're looking for an Executive Assistant to support both the Marketing Director and Marketing Manager, ensuring seamless coordination across marketing initiatives and executive tasks. This role involves administrative support, social media engagement and posting, marketing asset organization, pulling reports, assisting with expos (prep and breakdown), handling ad-hoc tasks for the marketing team, and facilitating customer and community-facing communication. This role is best suited for someone who thrives in a self-directed environment with minimal guidance. While support is available, you will be expected to take ownership of tasks, stay organized, and proactively find solutions without constant oversight and direction. We value transparency, so we want to be upfront-this position requires initiative, problem-solving, and the ability to figure things out independently. These skills will be assessed during the interview process, so please apply thoughtfully if this sounds like the right opportunity for you. Required Skills Highly organized Proactive Solutions-oriented Problem-solving Detail-focused Tech-savvy Excellent communicator Able to prioritize multiple projects Key Responsibilities & Time Allocation 40% - Executive & Administrative Support Manage calendars, scheduling, and email correspondence for the CEO and Marketing Manager. Take clear, action-oriented meeting notes and distribute follow-ups. Coordinate logistics for internal meetings, marketing events, and external partnerships. Organize and maintain marketing assets, files, and documentation. Assist in vendor communications, order management, and internal coordination. Research and report on marketing tools, processes, and potential workflow improvements. Coordinate guest scheduling, set needs, and other logistics for podcast appearances, photoshoots, and other media creation. 30% - Marketing & Operational Support Track and assist in the execution of marketing campaigns, ensuring assets and promotions are deployed as needed. Manage inventory counts of promotional materials and coordinate re-orders with approval. Organize and track seasonal, holiday, and internal initiatives within marketing calendars. Assist with e-commerce promotions, including tracking coupon codes and promotional campaigns. Ensure all marketing materials align with brand guidelines, coordinating with the design team. Work closely with the Influencer Specialist to provide logistical support as needed. Support content shoots by coordinating shot lists and pre- and post-shoot needs. Coordinate with marketing and sales teams to plan and manage materials for external events such as pop-ups, in-store demos, and expos. 20% - Social Media & Brand Engagement (As Needed) Schedule and distribute content across platforms when social channels are active. Identify optimal post times based on audience insights, trends, and best practices. Monitor and engage with comments, messages, and reviews in the brand voice. Ensure social media channels remain updated with accurate bios, links, and branded descriptions. Support community engagement and brand messaging across social and review platforms. Assist in monitoring social media performance and reporting engagement insights. 10% - Data Tracking & Optimization Track and report marketing performance using Google Sheets or Excel. Compile reports on engagement trends, campaign performance, and audience insights. Identify opportunities to improve scheduling, outreach, and audience engagement through research and trend analysis. Qualifications & Skills Strong administrative and executive support skills, including calendar and email management. Excellent client-facing communication, capable of coordinating with podcast guests and external partners. Highly organized and detail-oriented with strong time management abilities. Familiarity with Asana or other task management tools for tracking assignments and follow-ups. Proficiency in Google Sheets or Excel for tracking and reporting marketing data. Strong ability to adapt to shifting priorities in social media and marketing execution. Self-starter who takes initiative and problem-solves without needing constant direction. Experience in marketing coordination, social media scheduling, or campaign support is a plus. Basic understanding of e-commerce promotions, social media support, and brand messaging. Why Join Us? Play a key role in keeping marketing and executive operations running smoothly. Gain hands-on experience in client-facing communication, podcast coordination, and marketing execution. Be part of a growing, dynamic team with opportunities to expand your skill set. If you are organized, proactive, and thrive in a fast-paced marketing and executive support role, we'd love to hear from you!
    $25 hourly 6d ago
  • Administrative Assistant

    Brickred Systems 3.7company rating

    Senior Administrative Assistant Job 19 miles from Damascus

    We are looking for a Administrative Assistant to join our team! This role is ideal for someone who thrives in a fast-paced environment, enjoys providing operational support, and is highly organized. You will play a key role in ensuring a safe, healthy, and efficient work environment while supporting administrative, logistics, and coordination tasks. Key Responsibilities: General Support Manage office functions, including setting up and maintaining files, handling mail, and arranging meetings. Review documents for grammatical accuracy and policy compliance. Compile reports, gather information, and support supervisor assignments. Process expense reports, purchase orders, and maintain office supplies. Reception & Communication Serve as a central contact for general department inquiries. Handle confidential information with discretion. Respond to inquiries tactfully and professionally. Logistics & Event Coordination Arrange meetings, events, and travel logistics, ensuring smooth execution. Coordinate venue selection, catering, materials delivery, and room setup. Manage calendars and ensure travel aligns with company policies. Presentation & Reporting Create high-quality graphic and text presentations under tight deadlines. Prepare special reports by selecting relevant information from multiple sources. Qualifications: Bachelor's degree with 2-4 years of relevant experience. Strong organizational and communication skills. Proficiency in Microsoft Office (Excel, PowerPoint, Outlook, Word). Experience with travel coordination, meeting planning, and office operations. About BrickRed Systems: BrickRed Systems is a global leader in next-generation technology, consulting, and business process service companies. We enable clients to navigate their digital transformation. BrickRed Systems delivers a range of consulting services to our clients across multiple industries around the world. Our practices employ highly skilled and experienced individuals with a client-centric passion for innovation and delivery excellence. With ISO 27001 and ISO 9001 certification and over a decade of experience in managing the systems and workings of global enterprises, we harness the power of cognitive computing hyper-automation, robotics, cloud, analytics, and emerging technologies to help our clients adapt to the digital world and make them successful. Our always-on learning agenda drives their continuous improvement through building and transferring digital skills, expertise, and ideas from our innovation ecosystem.
    $33k-43k yearly est. 3d ago
  • Executive Administrative Assistant

    Mac's List

    Senior Administrative Assistant Job 13 miles from Damascus

    The Executive Administrative Assistant provides high-level administrative support to an Executive Director of a division with minimal supervision. This role coordinates a wide range of administrative processes and activities, including database management, budget tracking and reporting, human resources maintenance, and communications. The Admin Assistant also manages the supervisor's and/or department's multiple calendars and events. The position involves reviewing administrative work procedures, policies, and operational methods. It identifies and documents Standard Operating Procedures, best practices, appropriate filing and audit mechanisms, financial and performance metrics reporting, and regulatory and compliance systems, as applicable. Additionally, the Executive Administrative Assistant trains and coordinates the work of other administrative or temporary staff. The role requires initiative and advanced administrative skills, as well as the ability to use innovation, analysis, and reasoning to select appropriate alternatives from pre-defined policies and procedures. The work includes multiple successive steps and may involve some non-routine problems or decisions, though it is generally not complex. This position is distinguished from the Senior Administrative Assistant role by providing administrative support to a division executive director and performing work under minimal supervision. The supervisor provides objectives, deadlines, and specific instructions only for new, difficult, or unusual tasks. The assistant exercises independent judgment in a variety of complex administrative support functions, completes most activities without direction, and keeps the supervisor informed of ongoing progress or potentially sensitive matters. This role requires being onsite five (5) days per week. Ensure a commitment to safety through consistent and professional behaviors in performance of job requirements that demonstrate safety is a fundamental value that guides all aspects of our work. Perform related duties as required. Serve as a good steward of TriMet by regularly utilizing our transit system to maintain a strong and current understanding of customers' experiences and of TriMet's product and service offerings. Forbes Magazine recently ranked TriMet as one of the top five places to work in Oregon! TriMet is ranked the number one Oregon-based employer in the state, as well as the top "Transportation and Logistics" employer in the state. Essential Functions * Independently responds to and composes correspondence, requiring knowledge of manager's views, philosophy, and basic understanding of technical or divisional matters. Reviews administrative work procedures, policies, and operational methods. Identifies and documents as applicable: Standard Operating Procedures; best practices; appropriate filing and audit mechanisms; financial and performance metrics reporting; and regulatory and compliance systems. Assists in the preparation of contracts. * Creates forms, charts, tables and spreadsheets involving data manipulation from one or multiple sources; performs intermediate-level analysis, which includes basis statistics and math. Data entry of information into spreadsheets and databases. Runs reports from spreadsheets and databases. * Approves appropriate expenses, purchases and reimbursements per division budget. Creates and maintains financial records which may include preparing forms; verifying appropriateness and accuracy of charges; processing and reconciling expenses, accounting transfers, and/or appropriation changes; updating financial transaction spreadsheets and databases. Generates summary reports and statistics. Maintain accounting balances for grants/contracts. * Manages supervisor's and/or division calendar which may include complex scheduling arrangements involving multiple parties and conferences, travel, etc. Sets-up and cancels meetings based on knowledge of subject and attendees. Coordinates large scale and/or complex events and ensures that all logistics such as advertising, registration, speakers, travel arrangements, venues, catering, technology, etc. have been completed. * Screens and prioritizes incoming calls; provides information via phone, e-mail, etc. May represent supervisor as directed. Responds to inquiries and may provide basic interpretation of policies and procedures. Researches information to resolve problems or issues as related to inquiries. * Prepares and maintains files. May serve as Divisional Records Governance Liaison in accordance with TriMet's Records Governance Policy. Position Requirements A minimum of a H.S. Diploma/G.E.D. is required. Course work in business administration or office management is preferred. Six (6) years of total credited experience.* Six (6) years of responsible administrative experience is required. Or any equivalent combination of experience and training.* The amount of credit a candidate receives for prior years of experience is based on the relevancy of that experience to the required or preferred prerequisites of the job description. Experience is prorated based on hours worked. LRHR assigns and validates the "credited experience". Selection Criteria Type of Position / Grade / FLSA Grade 12, Non-Exempt, Non-Union, Full-Time. Salary Range Minimum: $33.80/hr Maximum: $50.70/hr Salary offers will be determined by a candidate's education, training and relevant experience. Any final offer of employment will fall within the range stated above. For transparency, we choose to list the full available grade range, however, TriMet's salary administration process will ultimately determine the final salary offered. Selection Process Candidates will be selected based at a minimum on the result of: 1. Application Review (please include: Cover Letter and Resume) 2. Panel Interviews 3. Reference Check Listing Type On-Site Categories Clerical/Administrative | Transportation Position Type Full Time Experience Level Mid Level Employer Type Direct Employer Salary Min 33.80 Salary Max 50.70 Salary Type /hr.
    $33.8-50.7 hourly 26d ago
  • Senior Administrative Assistant - Communications

    Portland General Electric Company 4.8company rating

    Senior Administrative Assistant Job 13 miles from Damascus

    At PGE, our work involves dreaming about, planning for, and realizing a smarter, cleaner, more enduring Oregon neighborhood. Its core to our DNA and we haven't stopped since we started in 1888. We energize lives, strengthen communities and drive advancements in energy that promote social, economic and environmental progress. We're always on the lookout for people passionate about leading and being a part of teams that are advancing innovative clean energy solutions that are also affordable and accessible to all. Provides administrative support to the Senior Director of Corporate Communications and Brand. Key Job Information Performs professional level administrative functions assignments that require theoretical knowledge and practical application of principles and concepts. Typically requires a related college or university degree or equivalent work experience. Note: Actual requirements vary by job. Solves recurring problems by applying advanced knowledge. Operates independently but also receives ongoing guidance and direction from others. Key Responsibilities Executive Administrative Support Provides administrative support and confidential assistance to a corporate senior director; receives visitors, callers, and incoming mail/email/communications; determines priority and personally handles incoming matter or refers to officer or appropriate staff; uses software applications to prepare emails, correspondence, reports, presentations, agendas, meeting materials, minutes, etc. Researches files, compiles and consolidates data and prepares special and periodic reports or inputs to special projects. Communicates directives and information from the senior director to managers and staff; reviews and manages incoming documents submitted for approval/action and other action items and refers to others for action, tracks and follows up to ensure completion. General Office Administration Participates in the development and implementation of administrative standards, policies, and practices for the organization; ensures that standards, policies, and practices are followed within the senior director's organization. Handles all administrative tasks or issues that arise not requiring the attention of the senior director or other staff; ensures efficiency and organization of office operations. Communicates directly with other staff on matters related to the executive's priorities and views; maintains awareness of issues occurring in the environment and makes executive aware of those needing attention. Provides guidance on administrative requirements, standards and expectations to administrative support staff within the senior director's domain; may provide mentoring, performance guidance or corrective action inputs. Activity/Event Scheduling and Management Schedules meetings and appointments; monitors schedule to keep executive informed of upcoming commitments and responsibilities; researches and coordinates with staff or personally provides background materials to prepare for meetings and events. Coordinates, schedules, and confirms travel arrangements (flights, hotels, transportation); creates itinerary; identifies or provides proper travel documents; makes changes as needed or requested. Plans and executes logistics for special events, meetings, and off-sites, including reporting and troubleshooting problems with facilities, office equipment or furniture; selects, reserves and sets up venue and arranges catering; compiles and assembles participant packets and materials. Budget Support Collects and consolidates data to prepare senior director's operating budget; monitors and analyzes expenditures and informs officer of variances and the reason for them; recommends adjustments in response to changing priorities and conditions. Personnel Support Tracks headcount and personnel actions; initiates position requisitions on behalf of senior director; maintains records on employee cross-training, performance, and recognition; maintains updated organization charts; collects and maintains scorecard data; supports hiring and onboarding processes. Purchasing Support Purchases a variety of office supplies, services and equipment using procurement cards and informal acquisition procedures; reconciles purchase card statements. Transactional Support Reviews, verifies and processes administrative transactions such as requisitions, change orders, travel authorizations, etc. using administrative software applications; provides expertise to other team members regarding functional user interface procedures and processes for administrative software applications. Education/Experience/Certifications Associate's degree in secretarial science, business administration or other related field preferred or equivalent professional experience. Experience preferred: Eight or more years in progressive administrative support and secretarial positions or a related field. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, OneDrive, SharePoint, and others) and other common software applications. Demonstrable expertise in written communications with superior editing, proofreading and document management skills. Competencies (Knowledge, Skills, Abilities) Functional Competencies Intermediate knowledge of PGE policies, procedures, philosophies, and goals. Intermediate knowledge of the company's operations planning and budgeting procedures. Advanced knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition and grammar. Advanced knowledge of clerical/administrative procedures, requirements and technique involved in carrying out the work of an organization. Advanced skills in applying procedures and practices within the framework of established guidelines. Advanced knowledge of the organization, functions, key personnel, and sources of information of the office served. Advanced computer skills using Microsoft Office (Word, Excel, PowerPoint, SharePoint) and entering and processing data. Working skills using office equipment, including copiers, printers, and phones. General Competencies Intermediate business process interrelationships skills. Advanced diplomacy skills. Advanced influence skills. Intermediate negotiation skills. Advanced organization and prioritization skills. Advanced problem-solving skills. Advanced written and oral communication skills. Physical and Cognitive Demands Intermediate: Consistent use of relevant principles to solve practical problems and to deal with a variety of concrete variables in situations where only limited standardization exists. Ability to adhere to set response times, deadlines, and time-sensitive tasks. Ability to follow accuracy standards. Ability to follow through on decision-making tasks. Ability to interact effectively and collaboratively within a team environment. Ability to communicate and problem solve when under stress. Ability to respond and adapt to frequent change. Ability to accept and demonstrate self-awareness when provided constructive feedback. Ability to discern feedback and acknowledge ownership of areas of improvement. Ability to avoid future mistakes by applying reasonable skills to new but similar work situations or tasks. Ability to successfully collaborate with peers, managers, and others within the organization. Demonstrates sound memory. Ability to process new information to be applied consistently to work tasks. Schedule/Attendance Ability to adhere to pre-established schedule, including start/stop time and break/lunch schedule. Ability to work long hours Ability to work a variable schedule. Ability to report to work and perform work during periods of severe inclement weather. Ability to consistently meet attendance standards for regular, reliable, predictable, full-time attendance. Ability to work shift schedule. Ability to work on-call schedule. Physical Capabilities Driving/travel/commute: Daily within service territory - Frequently (3 times per week) Computer use regularly for entire work shift. Lifting/pushing/pulling: Up to 10 lbs. Carrying: Up to 10 lbs. Environment: Office / Hybrid Compensation Range: $29.78 - $49.64 Actual total compensation, including a performance based incentive bonus, is commensurate with experience, skills, qualifications, education, training, and internal equity. While we anticipate the selected candidate for this position will fall towards the middle or entry point of the compensation range, the decision will be made on a case-by-case basis. PGE believes in rewarding dedicated performance. We provide a total rewards package that is designed to reward your contributions to the company, and, at the same time, support your well-being and professional development, both now and into the future. To find out more, click here. Join us today and power your potential! Assisting with storms or other Company emergencies is a part of all positions at Portland General Electric. PGE is committed to diversity and inclusion in the workplace and is an equal opportunity employer. PGE will not discriminate against any employee or applicant for employment based on race, color, national origin, gender, gender identity, sexual orientation, age, religion, disability, protected veteran status, or other characteristics protected by law. PGE does not discriminate on the basis of disability. We recognize individuals have a variety of abilities to offer and we believe there is much to value and celebrate by incorporating different abilities into the work we do. One very important way we live this out is in our application and interview process. We work hard to support individuals who may need an accommodation to fully participate in these processes. If you feel you may need an accommodation, or would like to request one, please notify the Talent Acquisition Specialist (Recruiter) associated with the job posting. You may also make this request by contacting ************************* or by calling ************. The Recruiter will provide information and next steps for the accommodation process. Our Diversity, Equity & Inclusion (DEI) team is also available for support. You can contact them at ***********. To be considered for this position, please complete the following employment application by the posting close date. Posting closes at midnight (Pacific Time) on the closing date below. If no date is listed, job is open until filled.
    $29.8-49.6 hourly Easy Apply 25d ago
  • Senior Administrative Secretary - Student Services (8 Hours) at Centennial District Office

    Oregon Public Schools 4.4company rating

    Senior Administrative Assistant Job 13 miles from Damascus

    Senior Administrative Secretary (Student Services) HOURS: 8 Hours Per Day (7:30am - 4:00pm) DAYS: 260 Days Per Year; July - June (will be prorated based on start date) SALARY: $22.04 - $30.51 Per Hour (Range F) BENEFITS: PERS, Medical, Dental, Vision, Optional Insurances, Paid Leaves, Holiday Pay, etc. START DATE: March 3, 2025 APPLICATION DEADLINE: Open Until Filled JOB PURPOSE STATEMENT/S: The position of Senior Administrative Secretary (Student Services) provides assistance and clerical support to the Director of Student Services to ensure the smooth and effective operation of the department; to ensure compliance with financial, legal and administrative requirements; and to provide required information and/or direction to staff, the public and other school districts. ESSENTIAL JOB FUNCTIONS: Compile and submit Oregon Department of Education (ODE) required collections data and documentation. Compose, process, and prepare accurate and detailed materials and documents (e.g. correspondence, agendas, minutes, reports, etc.) to communicate information to school district personnel, the public, state officials, etc. Demonstrate good judgment in the receipt and dissemination of information. Develop and maintain files, records, and budgets including: Reviewing reports, files, and other documents for accuracy. Managing spreadsheets for completeness and conformance to standard procedures. Preparig financial documents and requisitions for purchasing materials. Evaluate situations to take appropriate action and/or direct to appropriate personnel for resolution. Process and monitor requests related to the Student Information System (SIS) specifically related to Student Services (e.g. Special Education, 504, early childhood enrollment, Average Daily Membership (ADM) for students in out-of-district placements/options). Manage Student Services databases. Monitor assigned activities and/or program components (e.g. education code, District requirements, program budgets, critical timelines) ensuring that Special Education, 504, state and federal program documentation is in compliance with financial, federal, and state legal and/or administrative requirements. Maximize the efficiency of the Student Services Department and meet operational requirements and goals. Respond to inquiries of district staff, the community and/or outside agencies to provide information and/or directions as may be required. Represent the Student Services Department in a positive manner in all communication with the public and staff. Provide training and support of Medicaid Administrative claiming processes multiple times per school year. OTHER JOB FUNCTIONS: Assist the Director of Student Services by providing information, data, note-taking, etc. Assist department personnel as may be required for support in the completion of their work activities. Arrange and schedule conferences, meetings, and appointments. Performs other duties as assigned. REQUIREMENTS - QUALIFICATIONS: Experience Required: Experience as a secretary in an educational setting. Prior job-related experience with increasing levels of responsibility. Skills, Knowledge and/or Abilities Required: Skills to operate standard office equipment including the use of basic computer applications, English in both written and verbal form, correct spelling, grammar and punctuation. Effective communication skills with others and ability to work independently. Work well with others in a busy collaborative office environment. Knowledge of rules and regulations related to assigned functions, basic accounting, financial and statistical record keeping, and standard office equipment. Abilities to sit for prolonged periods, work independently understand and carry out oral and written instructions. Significant physical abilities include reaching/handling/fingering, life heavy boxes, talking/hearing conversations, near/far visual acuity/visual accommodation. Multilingual preferred. Education Required: High school diploma or equivalent. Experience and proficiency in word processing and data base (MS Word for Windows, Excel for Windows, Google Educational Suite, FileMaker, Synergy, Oregon Records Management Solution (ORMS)). Licenses, Bonding, and/or Testing Required: Criminal Justice Fingerprint Clearance (applicant agrees to assume cost upon offer of employment). TERMS OF EMPLOYMENT: Salary and work year to be established by the Board. EVALUATION: Performance of this job will be evaluated annually in accordance with provisions of the Board's Policy on Evaluation of Support Staff Personnel. 1/29/2025 - Start date revised from March 24, 2025 to March 3, 2025.
    $22-30.5 hourly 14d ago
  • Sr. Administrative Assistant

    Robert Half 4.5company rating

    Senior Administrative Assistant Job 13 miles from Damascus

    Robert Half is anticipating the need for a Sr. Administrative Assistant to support senior leadership at an established company in Portland. This is a fantastic opportunity for an experienced administrative professional who excels in a fast-paced environment and enjoys handling complex tasks. If you have a proven track record in providing high-level administrative support, apply online today! Responsibilities: + Manage the executive's calendar, scheduling meetings, appointments, and travel arrangements with precision. + Coordinate internal and external communications on behalf of senior leadership, including preparing correspondence and managing emails. + Organize and prepare materials for executive meetings, including agendas, reports, and presentations. + Assist with special projects and provide executive-level support during critical initiatives. + Manage confidential information with a high level of discretion and professionalism. + Oversee office operations, including maintaining office supplies and organizing files. Requirements + Prior experience as an executive or senior-level administrative assistant. + Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). + Strong organizational skills and the ability to prioritize multiple tasks effectively. + Excellent verbal and written communication skills. + Ability to work independently, manage sensitive information, and take initiative. + Problem-solving skills with a proactive attitude in supporting leadership goals. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
    $38k-52k yearly est. 3d ago
  • Senior Administrative Secretary - Student Services (8 Hours) at Centennial District Office

    Centennial Sd 28J

    Senior Administrative Assistant Job 13 miles from Damascus

    Job Description Primary Location District Office Salary Range $22.04 - $30.51 / Hourly Shift Type Permanent
    $22-30.5 hourly 11d ago
  • Senior Executive Administrative Assistant

    Life Flight Network 4.3company rating

    Senior Administrative Assistant Job 20 miles from Damascus

    The Senior Executive Administrative Assistant provides comprehensive administrative support to the Chief Executive Officer and leads the administrative support team; including direct management of executive administrative assistants. QUALIFICATIONS: B.S. or B.A. degree with major or minor in Business Administration or other related field is required Minimum 5-7 years experience in an administrative support role requiring discretion, judgment, and performance of a wide range of administrative support functions is required Proven experience in supporting senior executives and managing a team Excellent organizational and time-management skills Strong written and verbal communication skills with the ability to independently write, edit, proofread, and format documents such as business correspondence, presentations, charts, and other material as needed Proficiency in Microsoft Teams & Office Suite (Word, Excel, PowerPoint, Outlook) Ability to handle multiple tasks and projects with a high degree of accuracy and attention to detail Strong problem-solving skills and the ability to work independently High level of discretion and professionalism in handling confidential information Effective interpersonal skills, including tact, diplomacy, and ability to work with all levels of staff and leadership, including external vendors/agencies/partners and their staff and leadership Ability to take ownership of work; doing what is needed without being asked. Above average capacity for visualizing and formulating new techniques, approaches, and strategies Embrace proactivity and proactive behavior; change-oriented and self-initiated. Ability to travel by personal vehicle to meeting locations, including occasional travel to other cities. Must possess a valid Oregon driver's license and automobile in good repair. Must provide proof of auto insurance. Mileage and travel expenses are reimbursed per Life Flight Network policy. ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides high-level administrative support to the CEO, including managing their calendar, organizing meetings, handling correspondence, and preparing reports with a focus on making optimal use of their time Organizes and coordinates travel arrangements for the CEO and executive staff as needed Leads the administrative support team, comprised of executive administrative assistants, department administrative assistants, and the office administrative assistant Directly manages executive administrative assistants, ensuring they provide optimal administrative support to executives Prepares weekly meeting agendas and takes meeting minutes as needed Provides administrative support to the Life Flight Network Board, including organizing meetings, assisting with preparing meeting documents, and coordinating travel Handles confidential and/or sensitive information pertinent to the company's operation with absolute discretion Develops, maintains, and archives Life Flight Network's policy and procedures Assists with special projects as assigned by the CEO and CAO, ensuring timelines are met and objectives are achieved Prepares and edits documents, correspondence, presentation, and reports Coordinates company and department activities and meetings within the scope of this position Ensure the executive office operates smoothly and efficiently, maintaining high standards of organization and professionalism and developing office procedures Operates standard office equipment such as personal computer, facsimile, copier, and multi-line telephone BENEFITS LFN offers competitive compensation above industry standard Medical (Company pays for employee 100%) Dental (Company pays for employee 100%) Vision (Company pays for employee 100%) Life/AD&D (Company pays for employee 100%) Short & long term disability (Company pays for employee 100%) 401k - with 100% vested employer contribution Multilingual Stipend Tenure bonuses Adoption assistance Paid parental time off Bereavement leave (including pets) Tuition/Training reimbursement Paid volunteer time Employee Recognition Awards A generous paid time off plan starting at almost 4 weeks a year for full time employees Wellness Reimbursement Program Life Flight Network Membership Dog friendly work environment All candidates are subject to drug screening and background investigation. Life Flight Network is an equal opportunity employer.
    $38k-54k yearly est. 14d ago
  • Executive Assistant/Brand and Culture Marketing Manager

    Sapphire Health Services

    Senior Administrative Assistant Job 13 miles from Damascus

    IDEAL CANDIDATE MUST BE LOCATED IN OR AROUND THE PORTLAND, OREGON AREA. Full-time OVERVIEW:Sapphire Health Services specializes in providing comprehensive care and living solutions tailored to meet the diverse needs of seniors and individuals requiring specialized support. With a commitment to excellence and a passion for exceptional care, we offer a range of services designed to promote independence, dignity, and well-being at every stage of life. We are committed to enhancing the quality of life for our residents and pride ourselves on fostering a warm and supportive environment where personalized care is tailored to meet specific needs. Sapphire Health Services is currently seeking a dedicated and experienced Executive Assistant/Brand and Culture Marketing Manager to join our team and uphold our commitment to excellence. JOB SUMMARY: We are seeking a compassionate and creative Executive Assistant/Brand and Culture Marketing Manager to support our executive leadership team ensuring smooth operation of day-to-day activities. This role will also be responsible for elevating our online presence and engaging audiences in the senior care sector. This role requires someone who understands the sensitive nature of senior care and can effectively communicate the value of our services while building trust and connection with families, potential residents and employees. A Brand and Culture Marketing Manager will be responsible for creating and executing thoughtful social media strategies that reflect our company, support our marketing goals, and foster a sense of community. This unique role will have a strong focus on both our external branding and internal culture-building efforts among our employees. RESPONSIBILITIES: Schedule internal and external meetings Prepare documents including correspondence, memo's, minutes, reports and confidential material. Create presentations and announcements. Support executives with special projects, research, and data analysis. Track project progress and provide regular updates to ensure deadlines are met. Assist with event planning and other administrative tasks as required Manage filing systems, both digital and physical, ensuring efficient document retrieval. Coordinate travel arrangements, accommodations, and itineraries for business trips. Develop and execute social media strategies to promote senior care services, engage families, and build awareness of our community. Collaborate with Talent Acquisition and HR teams to ensure social media campaigns align with recruitment goals. Create and manage content that resonates with multiple target audiences, including seniors, their families, and employees across platforms (Facebook, Instagram, LinkedIn, etc.). Highlight success stories, testimonials, and staff spotlights to build trust and credibility. Design and implement campaigns that showcase the quality of care, resident activities, and special events at the facility. Monitor and manage all social media accounts, responding to inquiries, reviews, and messages with empathy and professionalism. Collaborate with the content and design teams to develop visual and written content, such as blog posts, videos, and photos, that tell our story and highlight key services like memory care, assisted living, skill nursing and rehabilitation. Partner with our communities to develop employee engagement strategies. Create, curate, and manage content that showcases the company culture, highlighting employee stories, workplace achievements, and behind-the-scenes insights to attract potential candidates. Develop social media strategies that promote our company's brand, services and mission. Analyze social media performance data to refine strategies, track engagement, and optimize results based on metrics like audience growth, engagement rates, and conversions. Run paid social media campaigns to target local markets, promote specific senior care services or events and attract potential employees. Create and share content for major internal events, such as team-building activities, community events and employee development programs. Stay up to date on industry trends in both senior care and social media to continuously improve the effectiveness of campaigns. Build relationships with local influencers, senior advocates, and community organizations to amplify our reach. Monitor and manage online reputation, responding to reviews on platforms like Google, Yelp, and Facebook in coordination with the community relations team. Performs other duties as assigned. QUALIFICATIONS: Bachelor's degree in Marketing, Communications, or a related field (or equivalent experience) preferred. 3+ years of social media management experience, preferably in healthcare, senior care, or related industries. Experience with employer branding and working closely with HR or recruitment teams. Proven success in growing social media communities and managing sensitive content in a compassionate, professional manner. Deep understanding of the senior care industry, including the needs of families and caregivers when selecting care services. Experience using social media analytics tools (e.g., Facebook Insights, Google Analytics, Sprout Social) to track and report on KPIs. Knowledge of paid social media advertising and campaign optimization. Exceptional copywriting skills, with the ability to create empathetic and informative content. Strong visual storytelling skills, with experience creating or directing content such as photos and videos that speak to senior care audiences. Experience managing online reviews and responding to community feedback. Familiarity with HIPAA guidelines and online communication best practices in healthcare. Experience working in a senior care or healthcare setting preferred. Graphic design skills (Canva, Adobe Creative Suite) or familiarity with video editing tools for creating engaging content. EMPLOYEE BENEFITS:Benefits of being a Sapphire Health Services employee include, but is not limited to: PTO 401(K) Medical/Health Insurance Dental Insurance Vision Insurance Birthday/Holiday Pay Wellness Fund Uniform Fund Longevity Bonuses Tuition Reimbursement HOW TO APPLY:At Sapphire Health Services we are dedicated to creating a supportive and enriching environment for both our residents and our team members. If you are a passionate healthcare professional looking to make a difference in the lives of residents, we encourage you to apply! Address: Portland, OR ABOUT US: Sapphire Health Services develops and manages care and living solutions including home care, independent living, assisted living, memory care, skilled nursing, and rehabilitation. Our focus is steadfast; to create living and care solutions that align with our mission to promote the highest quality of life for our residents, staff and communities. Sapphire supports ongoing training, tuition reimbursement, competitive wages and generous incentives to all of our employees. - OUR MISSION: TO PROMOTE THE HIGHEST QUALITY OF LIFE FOR OUR RESIDENTS, STAFF AND COMMUNITIES. WE STRIVE TO TREAT THEM ALL WIT THE GREATEST CONSIDERATION AND RESPECT -
    $40k-61k yearly est. 15d ago
  • Executive Assistant / Studio Administrator

    AJC Photography 3.8company rating

    Senior Administrative Assistant Job 13 miles from Damascus

    Executive Assistant / Studio Administrator Based in Portland, OR. This is a Part-time position, with room for growth. We are a busy Professional Headshot Photography Studio located in Portland, Oregon. We value customer service, attention to detail, making clients feel welcome and cared for. Our clients are local and international professional speakers, entrepreneurs, authors, performers, practitioners, CEOs, and business owners. Job Description We are looking for an experienced Executive Assistant / Studio Administrator who can take minutia and detailed administrative tasks off the plate of our executive. Our ideal person for this job is creative, efficient, and task oriented. She/he is comfortable working independently, takes direction cheerfully, and exercises excellent taste and judgement. S/he is personable and a good communicator on the phone and in writing. Responsibilities Provide professional administrative support to our executive and exceptional customer service to clients. Daily tasks will range in scope and priority. A successful candidate must have the attitude that no task is too big or too small for their attention and focused efforts. Tasks will include reviewing, answering, generating and sending email correspondence; generating, editing and maintaining documents using Microsoft Office; miscellaneous data entry and file maintenance; general clerical duties; and special projects as assigned. Our ideal candidate loves getting things done, is highly organized, gets personal satisfaction from being helpful, and working as part of a team. Our ideal candidate has an efficient approach to tasks and is excellent at initiating and maintaining supportive and smart systems that will serve us well as our company grows. This person is, first and foremost, excellent at rolling up their sleeves and taking action, proactively taking things off our executive's plate. Demonstration of examples of roles in which you have freed up the time of someone you were assisting in the past will be required. This individual can transform a fire-hose of potentially conflicting 'must-dos' into a linear 'plan of action'. You have the ability to take disparate information and conflicting priorities and not only make order out of it, but 'make tracks' and 'get sh*t done'. This is a role with a lot of 'ownership' potential. We want to empower the individual in this role to 'take-charge' of their area and make a personal impact in the company. We want someone who would like to grow with the company. Hours will start at part-time 15-20 hrs a week, however there is potential for more hours over time. Schedule is somewhat flexible with a combination of core remote week day hours as well as in person shoot assistance that may be required outside of core hours ( evening or weekend.) We want someone with a sense of personal responsibility to progress on projects without supervision. In this position you will: Follow up with client inquiries professionally, describing package offerings, communicating the differentials of our work to potential clients. Be "ground control" for our busy studio by maintaining and communicating schedule and scheduling additional supportive staff (stylists, photo-assistants) as needed for upcoming shoots. Set appointments and manage studiomanage the studio calendar. Be the point-person for all orders and client image files. You will follow up with receipts, and track progress of retouching files with retouchers and track final image delivery for clients. Provide 'Traffic-Control' for all client jobs (i.e., deciding which project needs attention when, tracking the progress of projects, keeping track and giving reports as needed.) Provide client communication + care before shoots, during, and after by facilitating on-going relationships with clients. Supervise + direct design contractors, or occasionally put together simple marketing and communication pieces yourself in Photoshop, InDesign or Canva. Develop community and communication channels maintaining the smart, passionate, creative, caring 'voice' of our studio on social media (Instagram, Twitter, Linked In, Facebook). Walk and drive to run errands in the local area as necessary. Qualifications ● 3-5 years experience working at the senior or executive level in an administrative or coordination role in an office or studio setting. ● Flexible - takes direction with ease ● Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision ● Demonstrates initiative, is self-motivated and proactively takes on tasks ● The ability to think of creative solutions and keep abreast of technology + Apps (examples: Canva, Animoto) that can help us to a.) become more efficient and b.) work better as a team and c.) communicate with and serve our clients in fun and delightful ways, is highly valued. ● Ability, interest, and experience in developing community and communication channels by maintaining the smart, passionate, creative, caring 'voice' of our studio on social media (Instagram, Twitter, Linked In, Facebook) is a plus. ● Design sensibility and experience is a definite plus. Understanding of typography and white-space is not required but will definitely make you stand out. ● Ability with Photoshop (retouching) is a plus. But more importantly, the ability and 'eye' to perform quality control as you coordinate with contracted retouchers to ensure the high artistic standard of the work of the studio is maintained before sending final work to clients is a must. ● Advanced verbal and written interpersonal communication skills and personal discretion and 'good taste' required. ● Extremely organized with strong multi-tasking and time management skills. Ability to juggle multiple projects with superb accuracy. ● Excellent written and verbal communication skills. The ability to write, speak and interact clearly and professionally. ● Must be able to maintain a professional demeanor and a positive service attitude at all times. ● Detail oriented with good analytical skills. Additional Information Important Note: Please read before applying: Yes, we are a photography studio, but we want to be clear: this position is not suitable for aspiring photographers. This is an administrative, behind the scenes, support role. Please do not apply if you don't have a strong track record and experience in an administrative support or *related role. (* i.e., Administrative assistant, Office Manager, etc.) Thank you.
    $35k-52k yearly est. 60d+ ago
  • FWS - Admin Assistant to VP Equity, Inclusion & Workplace Development - LifeWorks NW (CSWS)

    Pacific University 4.6company rating

    Senior Administrative Assistant Job 33 miles from Damascus

    is only open to current Pacific University Students with a Federal Work Study award Located off campus in SW Portland. Hybrid work possible. $15.95/hr. LifeWorks NW promotes a healthy community by providing quality and culturally responsive mental health and addiction services across the lifespan throughout Washington County, Clackamas County, and Multnomah County. Most individuals are attracted to LifeWorks NW because of our mission; being part of something bigger than ourselves and directly impacting the lives of the community members we serve. Most of our staff stay because of the impact they directly have in helping people live meaningful lives as they have defined that. LifeWorks NW not only has a stellar reputation for providing prevention, mental health and addiction treatment services, it is also a leader in diversity, equity, inclusion, and belonging. Join LifeWorks NW and be a part of a team that truly saves lives! Purpose: Provides administrative support to the VP Equity, Inclusion & Workforce Development. Interfaces regularly with senior management, middle management, and staff. Essential responsibilities: * Provides administrative support to VP EI & W Development * Maintains calendar and coordinates meetings for VP EI & W, including internal and external meetings * Responsible for taking minutes at meetings * Distributes documents, reports, and training materials * Performs general office duties such as training set up, follow up emails and phone calls both internally and externally * Meets productivity/quality of work, customer service and team work * Attends informational meetings which may include all-agency meetings, team meetings, intra-agency meetings and/or trainings * May travel between sites or in the community * Contributes to and supports the organizational Equity and Inclusion Work Plan * Participates in a culture of feedback at the agency by eliciting feedback to promote professional growth and assess work effectiveness. For questions regarding your application, please contact ******************** to be connected with the off-campus supervisor Qualifications Required: * Understanding and application of diversity, equity, inclusion principles (systemic racism, health disparities, communities of color, etc) * Professional demeanor with excellent communication and customer services skills * excellent computer skills including functional knowledge of Microsoft Products including: Outlook, Word, Excel, PowerPoint, and OneDrive * Demonstrated effective communication skills * Maintains a cooperative working relationships with others in a culturally diverse environment Desired: * Minimum 2 years' experience in administrative support role preferred* * Knowledge and experience with office equipment including photocopying, scanning, and faxing
    $16 hourly Easy Apply 60d+ ago
  • Trust Administrative Assistant

    Pioneer Trust Bank N.A 4.3company rating

    Senior Administrative Assistant Job 45 miles from Damascus

    Pioneer Trust Bank employees are known for exceptional customer service. Your main role will be assisting fellow Trust Department employees in delivering accurate and timely information and assistance to trust customers and beneficiaries. In all such dealings, you are expected to be professional, helpful, and prompt. Pioneer Trust Bank, N.A. regards all customer, client and employee records as strictly confidential and obtain, use, or share such information only as authorized and absolutely necessary. We are proud to offer a competitive salary and compensation package that includes: Medical, Dental and Vision Insurance, 401(k), Life and Long-Term Disability Insurance, Profit Sharing, Health & Dependent Care Reimbursement Accounts, Employee Assistance & Wellness Program, Vacation & Sick Leave, Up to 11 Paid Holidays, Tuition Reimbursement, and Banking Privileges. Type: Full-Time/Non-Exempt/On-Site only Hours: Mon-Fri 8:00am - 5:00pm; Occasional overtime Salary: $3,500 - $5000 per month, depending on experience Essential Duties Compliance with established procedures for the Trust Administration Department Assist Trust officer with the creation of new accounts, management of ongoing trust accounts, preparation of documents for closing accounts, and any other tasks assigned by the Trust Officer. General Trust Administration Department Duties Create electronic and paper files for opening and review closing accounts. Monitor and review account assets and transactions. Prepare various court documents, forms, schedules, correspondences, and committee meeting minutes Special projects as assigned. Operate all trust and banking computer software. Required Qualifications High School GED or equivalent Ability to complete multiple and varying client request in a timely fashion. Ability to communicate effectively in-person, via phone, and email. Microsoft Office/Computer Knowledge required, specific emphasis on Word and Excel Physical Demands and Work Environment Ability to sit/stand at a computer monitor for extended periods of time. Ability to perform repetitive finger, hand and arm movements. Ability to lift up to 20 lbs. Ability to reach, squat, bend and manually manipulate standard office equipment. Ability to clearly speak, hear, see, and communicate with customers and co-workers of all levels Disclaimer: Pioneer Trust Bank, N.A. is an Equal Opportunity and Affirmative Action employer and is committed to employing a diverse workforce. Qualified applicant will receive consideration without regard to race, color, religion, sex, pregnancy, national origin, age, sexual orientation, gender identity, military or veteran status, or disability. All offers are contingent upon the candidate successfully passing a credit check, criminal background and pre-employment drug screening.
    $3.5k-5k monthly 60d+ ago
  • Administrative Assistant

    Roto-Rooter Services Company 4.6company rating

    Senior Administrative Assistant Job 17 miles from Damascus

    Roto-Rooter, America's premier plumbing and drain cleaning company, is the name that homeowners and businesses turn to for select quality services. We are proud of our more than 80-year history, but it's our future that has us so excited! Responsibilities Essential Skills & Responsibilities: Skilled with Microsoft Office (Word, Excel) Highly motivated, detail oriented, able to work independently Outstanding organizational, time management and follow up skills Self-starter who thrives in a fast paced environment Able to handle multiple projects at once Strong communication skills Collections experience Requirements The candidate we are seeking should be able to handle multiple tasks, communicate efficiently via phone, email, and letter with professionalism and detail, and have excellent organizational, time management and follow up skills. The ideal candidate will have 3-5 years collections experience. Benefits At Roto-Rooter we believe our greatest investment is in our employees. We prioritize the health and well-being of our team and their families. That's why we offer an extensive employee benefit package including: Medical insurance with a Prescription Drug Card Accident and Critical Illness Insurance Dental Insurance Vision Insurance Paid Vacation Paid Training Life Insurance Matching 401K Retirement Savings Plan Tuition Reimbursement Profit Sharing Roto-Rooter offers excellent career paths for military veterans and personnel transitioning to civilian professions. Throughout our 86 years in business, we've found that military training and structure are a great fit at our company. EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender, age, national origin, veteran status, military status, disability, gender identity, sexual orientation, genetic information, or any other characteristic protected by law. Advertising Tags IND22 #LI-DG1 #LI-ONSITE
    $36k-46k yearly est. 26d ago
  • Senior Administrative Assistant - Communications

    Portland General Electric 4.8company rating

    Senior Administrative Assistant Job 13 miles from Damascus

    At PGE, our work involves dreaming about, planning for, and realizing a smarter, cleaner, more enduring Oregon neighborhood. Its core to our DNA and we haven't stopped since we started in 1888. We energize lives, strengthen communities and drive advancements in energy that promote social, economic and environmental progress. We're always on the lookout for people passionate about leading and being a part of teams that are advancing innovative clean energy solutions that are also affordable and accessible to all. Provides administrative support to the Senior Director of Corporate Communications and Brand. Key Job Information Performs professional level administrative functions assignments that require theoretical knowledge and practical application of principles and concepts. Typically requires a related college or university degree or equivalent work experience. Note: Actual requirements vary by job. Solves recurring problems by applying advanced knowledge. Operates independently but also receives ongoing guidance and direction from others. Key Responsibilities Executive Administrative Support Provides administrative support and confidential assistance to a corporate senior director; receives visitors, callers, and incoming mail/email/communications; determines priority and personally handles incoming matter or refers to officer or appropriate staff; uses software applications to prepare emails, correspondence, reports, presentations, agendas, meeting materials, minutes, etc. Researches files, compiles and consolidates data and prepares special and periodic reports or inputs to special projects. Communicates directives and information from the senior director to managers and staff; reviews and manages incoming documents submitted for approval/action and other action items and refers to others for action, tracks and follows up to ensure completion. General Office Administration Participates in the development and implementation of administrative standards, policies, and practices for the organization; ensures that standards, policies, and practices are followed within the senior director's organization. Handles all administrative tasks or issues that arise not requiring the attention of the senior director or other staff; ensures efficiency and organization of office operations. Communicates directly with other staff on matters related to the executive's priorities and views; maintains awareness of issues occurring in the environment and makes executive aware of those needing attention. Provides guidance on administrative requirements, standards and expectations to administrative support staff within the senior director's domain; may provide mentoring, performance guidance or corrective action inputs. Activity/Event Scheduling and Management Schedules meetings and appointments; monitors schedule to keep executive informed of upcoming commitments and responsibilities; researches and coordinates with staff or personally provides background materials to prepare for meetings and events. Coordinates, schedules, and confirms travel arrangements (flights, hotels, transportation); creates itinerary; identifies or provides proper travel documents; makes changes as needed or requested. Plans and executes logistics for special events, meetings, and off-sites, including reporting and troubleshooting problems with facilities, office equipment or furniture; selects, reserves and sets up venue and arranges catering; compiles and assembles participant packets and materials. Budget Support Collects and consolidates data to prepare senior director's operating budget; monitors and analyzes expenditures and informs officer of variances and the reason for them; recommends adjustments in response to changing priorities and conditions. Personnel Support Tracks headcount and personnel actions; initiates position requisitions on behalf of senior director; maintains records on employee cross-training, performance, and recognition; maintains updated organization charts; collects and maintains scorecard data; supports hiring and onboarding processes. Purchasing Support Purchases a variety of office supplies, services and equipment using procurement cards and informal acquisition procedures; reconciles purchase card statements. Transactional Support Reviews, verifies and processes administrative transactions such as requisitions, change orders, travel authorizations, etc. using administrative software applications; provides expertise to other team members regarding functional user interface procedures and processes for administrative software applications. Education/Experience/Certifications Associate's degree in secretarial science, business administration or other related field preferred or equivalent professional experience. Experience preferred: Eight or more years in progressive administrative support and secretarial positions or a related field. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, OneDrive, SharePoint, and others) and other common software applications. Demonstrable expertise in written communications with superior editing, proofreading and document management skills. Competencies (Knowledge, Skills, Abilities) Functional Competencies Intermediate knowledge of PGE policies, procedures, philosophies, and goals. Intermediate knowledge of the company's operations planning and budgeting procedures. Advanced knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition and grammar. Advanced knowledge of clerical/administrative procedures, requirements and technique involved in carrying out the work of an organization. Advanced skills in applying procedures and practices within the framework of established guidelines. Advanced knowledge of the organization, functions, key personnel, and sources of information of the office served. Advanced computer skills using Microsoft Office (Word, Excel, PowerPoint, SharePoint) and entering and processing data. Working skills using office equipment, including copiers, printers, and phones. General Competencies Intermediate business process interrelationships skills. Advanced diplomacy skills. Advanced influence skills. Intermediate negotiation skills. Advanced organization and prioritization skills. Advanced problem-solving skills. Advanced written and oral communication skills. Physical and Cognitive Demands Intermediate: Consistent use of relevant principles to solve practical problems and to deal with a variety of concrete variables in situations where only limited standardization exists. Ability to adhere to set response times, deadlines, and time-sensitive tasks. Ability to follow accuracy standards. Ability to follow through on decision-making tasks. Ability to interact effectively and collaboratively within a team environment. Ability to communicate and problem solve when under stress. Ability to respond and adapt to frequent change. Ability to accept and demonstrate self-awareness when provided constructive feedback. Ability to discern feedback and acknowledge ownership of areas of improvement. Ability to avoid future mistakes by applying reasonable skills to new but similar work situations or tasks. Ability to successfully collaborate with peers, managers, and others within the organization. Demonstrates sound memory. Ability to process new information to be applied consistently to work tasks. Schedule/Attendance Ability to adhere to pre-established schedule, including start/stop time and break/lunch schedule. Ability to work long hours Ability to work a variable schedule. Ability to report to work and perform work during periods of severe inclement weather. Ability to consistently meet attendance standards for regular, reliable, predictable, full-time attendance. Ability to work shift schedule. Ability to work on-call schedule. Physical Capabilities Driving/travel/commute: Daily within service territory - Frequently (3 times per week) Computer use regularly for entire work shift. Lifting/pushing/pulling: Up to 10 lbs. Carrying: Up to 10 lbs. Environment: Office / Hybrid Compensation Range: $29.78 - $49.64 Actual total compensation, including a performance based incentive bonus, is commensurate with experience, skills, qualifications, education, training, and internal equity. While we anticipate the selected candidate for this position will fall towards the middle or entry point of the compensation range, the decision will be made on a case-by-case basis. PGE believes in rewarding dedicated performance. We provide a total rewards package that is designed to reward your contributions to the company, and, at the same time, support your well-being and professional development, both now and into the future. To find out more, click here. Join us today and power your potential! Assisting with storms or other Company emergencies is a part of all positions at Portland General Electric. PGE is committed to diversity and inclusion in the workplace and is an equal opportunity employer. PGE will not discriminate against any employee or applicant for employment based on race, color, national origin, gender, gender identity, sexual orientation, age, religion, disability, protected veteran status, or other characteristics protected by law. PGE does not discriminate on the basis of disability. We recognize individuals have a variety of abilities to offer and we believe there is much to value and celebrate by incorporating different abilities into the work we do. One very important way we live this out is in our application and interview process. We work hard to support individuals who may need an accommodation to fully participate in these processes. If you feel you may need an accommodation, or would like to request one, please notify the Talent Acquisition Specialist (Recruiter) associated with the job posting. You may also make this request by contacting ************************* or by calling ************. The Recruiter will provide information and next steps for the accommodation process. Our Diversity, Equity & Inclusion (DEI) team is also available for support. You can contact them at ***********. To be considered for this position, please complete the following employment application by the posting close date. Posting closes at midnight (Pacific Time) on the closing date below. If no date is listed, job is open until filled.
    $29.8-49.6 hourly Easy Apply 13d ago
  • Sr. Administrative Assistant

    Robert Half 4.5company rating

    Senior Administrative Assistant Job 19 miles from Damascus

    Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors. Requirements How you will make an impact · Filing, copying and faxing for multiple departments · Maintain office facility · Route calls appropriately · Data entry What we're looking for · Ability to multi-task efficiently and prioritize work · Complete tasks independently · Implement and improve changes in procedures immediately · An enthusiastic teammate who is willing to take on anything from small internal administrative tasks to high profile requests · Ability to operate basic office equipment, complete general office work and route incoming materials · Proficiency in Microsoft Word and Microsoft excel preferred TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
    $38k-52k yearly est. 4d ago
  • Senior Executive Administrative Assistant

    Life Flight Network 4.3company rating

    Senior Administrative Assistant Job 20 miles from Damascus

    The Senior Executive Administrative Assistant provides comprehensive administrative support to the Chief Executive Officer and leads the administrative support team; including direct management of executive administrative assistants. QUALIFICATIONS: B.S. or B.A. degree with major or minor in Business Administration or other related field is required Minimum 5-7 years experience in an administrative support role requiring discretion, judgment, and performance of a wide range of administrative support functions is required Proven experience in supporting senior executives and managing a team Excellent organizational and time-management skills Strong written and verbal communication skills with the ability to independently write, edit, proofread, and format documents such as business correspondence, presentations, charts, and other material as needed Proficiency in Microsoft Teams & Office Suite (Word, Excel, PowerPoint, Outlook) Ability to handle multiple tasks and projects with a high degree of accuracy and attention to detail Strong problem-solving skills and the ability to work independently High level of discretion and professionalism in handling confidential information Effective interpersonal skills, including tact, diplomacy, and ability to work with all levels of staff and leadership, including external vendors/agencies/partners and their staff and leadership Ability to take ownership of work; doing what is needed without being asked. Above average capacity for visualizing and formulating new techniques, approaches, and strategies Embrace proactivity and proactive behavior; change-oriented and self-initiated. Ability to travel by personal vehicle to meeting locations, including occasional travel to other cities. Must possess a valid Oregon driver's license and automobile in good repair. Must provide proof of auto insurance. Mileage and travel expenses are reimbursed per Life Flight Network policy. ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides high-level administrative support to the CEO, including managing their calendar, organizing meetings, handling correspondence, and preparing reports with a focus on making optimal use of their time Organizes and coordinates travel arrangements for the CEO and executive staff as needed Leads the administrative support team, comprised of executive administrative assistants, department administrative assistants, and the office administrative assistant Directly manages executive administrative assistants, ensuring they provide optimal administrative support to executives Prepares weekly meeting agendas and takes meeting minutes as needed Provides administrative support to the Life Flight Network Board, including organizing meetings, assisting with preparing meeting documents, and coordinating travel Handles confidential and/or sensitive information pertinent to the company's operation with absolute discretion Develops, maintains, and archives Life Flight Network's policy and procedures Assists with special projects as assigned by the CEO and CAO, ensuring timelines are met and objectives are achieved Prepares and edits documents, correspondence, presentation, and reports Coordinates company and department activities and meetings within the scope of this position Ensure the executive office operates smoothly and efficiently, maintaining high standards of organization and professionalism and developing office procedures Operates standard office equipment such as personal computer, facsimile, copier, and multi-line telephone BENEFITS LFN offers competitive compensation above industry standard Medical (Company pays for employee 100%) Dental (Company pays for employee 100%) Vision (Company pays for employee 100%) Life/AD&D (Company pays for employee 100%) Short & long term disability (Company pays for employee 100%) 401k - with 100% vested employer contribution Multilingual Stipend Tenure bonuses Adoption assistance Paid parental time off Bereavement leave (including pets) Tuition/Training reimbursement Paid volunteer time Employee Recognition Awards A generous paid time off plan starting at almost 4 weeks a year for full time employees Wellness Reimbursement Program Life Flight Network Membership Dog friendly work environment All candidates are subject to drug screening and background investigation. Life Flight Network is an equal opportunity employer.
    $38k-54k yearly est. 12d ago
  • EA IV SPED Elementary

    Oregon Public Schools 4.4company rating

    Senior Administrative Assistant Job 27 miles from Damascus

    Assist the special education teacher in carrying out assigned responsibilities to serve Special Education students at the Elementary/Primary level. QUALIFICATIONS: Knowledge, Skills, Abilities: Knowledge of computers and technology. Good reading, writing, and organization skills. Knowledge and understanding of benchmark standards per grade level(s) assigned. Knowledge of computers and technology. Ability to: (1) work independently with students individually and in small groups; (2) understand and take directions from supervising teacher(s); (3) adapt to a variety of classroom situations; (4) maintain a high level of confidentiality both in and out of the school setting; (5) operate office equipment. Flexible and willing to do a variety of jobs to meet deadlines and complete all required training. Ability to communicate with Spanish speaking students and adults preferred. Experience: Experience working in a public school setting. Experience working with at-risk youth and/or students with disabilities preferred. Education: Two years of college, associate's degree or passing score on a paraprofessional exam in reading, writing and math as required by federal law. Certification Required: Medic First Aid Card. Must be willing to become MANDT certified. (In district training opportunities available) ESSENTIAL JOB FUNCTIONS: Assist the teacher in planning instruction, organizing the learning environment, assessing students, preparing materials and equipment, and completing other tasks as directed by the Supervise students in a variety of educational Provide individual and small group instruction under the supervision of the Assist in the implementation of behavioral Operate computer and other instructional/technology equipment as Assist the teacher in reviewing, updating, implementing, and evaluating instructional Collect, record, and maintain data as required by the teacher(s). Handle confidential matters in an appropriate Plan and prepare bulletin boards and room Assist the principal or teacher in communicating informally with building staff, special education staff, parents, agencies, and businesses. Complete clerical tasks as related to the Assume responsibility of the classroom on a temporary basis in the teacher's absence with the approval of the principal. Assist teacher in implementing individualized education programs (IEP). Organize, prepare, adapt, and distribute instructional and resource Manage and assist groups of students who are mainstreamed, who participate in extracurricular activities, or who participate in vocational experiences. Assist with the physical management of students, including restraining, lifting, feeding, moving, toileting, and positioning disabled students. Make referrals to qualified personnel when Assist with playground, cafeteria, or bus duties if applicable to the building Cultivate and model a respectful working and learning Ability to effectively work and communicate with students, parents, and school personnel from diverse cultures or backgrounds in English, Spanish, or other languages related to the Ability to work harmoniously with others Perform other duties as assigned by the principal and/or supervising JOB REQUIREMENTS: Language Skills: Ability to read English and comprehend curriculum materials through grade 12. Ability to write clear and concise communications in English. Mathematical Skills: Ability to perform basic mathematical calculations with a high degree of accuracy. Reasoning Ability: Ability to apply common sense to carry out detailed, but basic, written or oral instructions in English. Ability to deal with problems involving a few concrete variables in standardized situations. Other Skills and Abilities: Ability to work collaboratively and establish and maintain effective working relationships with coworkers, supervisor(s), staff, students, parents and community. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to walk and may be continuously required to stand. The employee will frequently bend or twist at the neck and trunk while performing the duties of this job. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee continuously uses hand strength to grasp tools and frequently performs repetitive motions. The employee must be able to lift and/or move up to 50 pounds. The employee may be required to sit at a desk and use a computer for long periods of time. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Works in a classroom environment in close proximity to students and other adults. May encounter students with emotional problems or hostile attitudes. May be required to use a telephone and operate a computer. TERMS OF EMPLOYMENT: Works when school is in session. Performance will be evaluated in accordance with Board policy on the evaluation of Classified personnel. CLASSIFICATION/LOCATION: Classified, 7 hours per day at Mabel Rush Elementary School. CALENDAR/BENEFITS: Starting as soon as possible upon hire. Salary Range SPED 9 of the 2024-25 Classified Wage Schedule $19.97 - $25.41 per hour starting salary. Newberg School District pays 6% PERS contribution, provides a generous insurance cap and long-term disability insurance. Optional Life, AD&D insurance, Short Term Disability, Tax Shelter Annuities, Section 125 health and dependent care accounts, and Employee Assistance Program through Canopy also available to all staff. The information contained in this job description for compliance with the Americans with Disabilities Act (ADA) is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this or similar. Positions and additional duties may be assigned. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations to enable individuals with disabilities to perform the essential functions of this job may be made. Newberg Public Schools is an Equal Opportunity Employer and Actively Seeks Minority Applicants The District complies with Equal Opportunity/Affirmative Action/Title IX Requirements. Applicants who best meet the requirements of the position will be invited for an interview.
    $20-25.4 hourly 60d+ ago
  • Executive Assistant / Studio Administrator

    Ajc Photography 3.8company rating

    Senior Administrative Assistant Job 13 miles from Damascus

    Executive Assistant / Studio Administrator Based in Portland, OR. This is a Part-time , with room for growth. We are a busy Professional Headshot Photography Studio located in Portland, Oregon. We value customer service, attention to detail, making clients feel welcome and cared for. Our clients are local and international professional speakers, entrepreneurs, authors, performers, practitioners, CEOs, and business owners. Job Description We are looking for an experienced Executive Assistant / Studio Administrator who can take minutia and detailed administrative tasks off the plate of our executive. Our ideal person for this job is creative, efficient, and task oriented. She/he is comfortable working independently, takes direction cheerfully, and exercises excellent taste and judgement. S/he is personable and a good communicator on the phone and in writing. Responsibilities Provide professional administrative support to our executive and exceptional customer service to clients. Daily tasks will range in scope and priority. A successful candidate must have the attitude that no task is too big or too small for their attention and focused efforts. Tasks will include reviewing, answering, generating and sending email correspondence; generating, editing and maintaining documents using Microsoft Office; miscellaneous data entry and file maintenance; general clerical duties; and special projects as assigned. Our ideal candidate loves getting things done, is highly organized, gets personal satisfaction from being helpful, and working as part of a team. Our ideal candidate has an efficient approach to tasks and is excellent at initiating and maintaining supportive and smart systems that will serve us well as our company grows. This person is, first and foremost, excellent at rolling up their sleeves and taking action, proactively taking things off our executive's plate. Demonstration of examples of roles in which you have freed up the time of someone you were assisting in the past will be required. This individual can transform a fire-hose of potentially conflicting 'must-dos' into a linear 'plan of action'. You have the ability to take disparate information and conflicting priorities and not only make order out of it, but 'make tracks' and 'get sh*t done'. This is a role with a lot of 'ownership' potential. We want to empower the individual in this role to 'take-charge' of their area and make a personal impact in the company. We want someone who would like to grow with the company. Hours will start at part-time 15-20 hrs a week, however there is potential for more hours over time. Schedule is somewhat flexible with a combination of core remote week day hours as well as in person shoot assistance that may be required outside of core hours ( evening or weekend.) We want someone with a sense of personal responsibility to progress on projects without supervision. In this position you will: Follow up with client inquiries professionally, describing package offerings, communicating the differentials of our work to potential clients. Be "ground control" for our busy studio by maintaining and communicating schedule and scheduling additional supportive staff (stylists, photo-assistants) as needed for upcoming shoots. Set appointments and manage studiomanage the studio calendar. Be the point-person for all orders and client image files. You will follow up with receipts, and track progress of retouching files with retouchers and track final image delivery for clients. Provide 'Traffic-Control' for all client jobs (i.e., deciding which project needs attention when, tracking the progress of projects, keeping track and giving reports as needed.) Provide client communication + care before shoots, during, and after by facilitating on-going relationships with clients. Supervise + direct design contractors, or occasionally put together simple marketing and communication pieces yourself in Photoshop, InDesign or Canva. Develop community and communication channels maintaining the smart, passionate, creative, caring 'voice' of our studio on social media (Instagram, Twitter, Linked In, Facebook). Walk and drive to run errands in the local area as necessary. Qualifications ● 3-5 years experience working at the senior or executive level in an administrative or coordination role in an office or studio setting. ● Flexible - takes direction with ease ● Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision ● Demonstrates initiative, is self-motivated and proactively takes on tasks ● The ability to think of creative solutions and keep abreast of technology + Apps (examples: Canva, Animoto) that can help us to a.) become more efficient and b.) work better as a team and c.) communicate with and serve our clients in fun and delightful ways, is highly valued. ● Ability, interest, and experience in developing community and communication channels by maintaining the smart, passionate, creative, caring 'voice' of our studio on social media (Instagram, Twitter, Linked In, Facebook) is a plus. ● Design sensibility and experience is a definite plus. Understanding of typography and white-space is not required but will definitely make you stand out. ● Ability with Photoshop (retouching) is a plus. But more importantly, the ability and 'eye' to perform quality control as you coordinate with contracted retouchers to ensure the high artistic standard of the work of the studio is maintained before sending final work to clients is a must. ● Advanced verbal and written interpersonal communication skills and personal discretion and 'good taste' required. ● Extremely organized with strong multi-tasking and time management skills. Ability to juggle multiple projects with superb accuracy. ● Excellent written and verbal communication skills. The ability to write, speak and interact clearly and professionally. ● Must be able to maintain a professional demeanor and a positive service attitude at all times. ● Detail oriented with good analytical skills. Additional Information Important Note: Please read before applying: Yes, we are a photography studio, but we want to be clear: this position is not suitable for aspiring photographers. This is an administrative , behind the scenes, support role. Please do not apply if you don't have a strong track record and experience in an administrative support or *related role. (* i.e., Administrative assistant, Office Manager, etc.) Thank you.
    $35k-52k yearly est. 12d ago

Learn More About Senior Administrative Assistant Jobs

How much does a Senior Administrative Assistant earn in Damascus, OR?

The average senior administrative assistant in Damascus, OR earns between $32,000 and $62,000 annually. This compares to the national average senior administrative assistant range of $34,000 to $62,000.

Average Senior Administrative Assistant Salary In Damascus, OR

$45,000
Job type you want
Full Time
Part Time
Internship
Temporary