Senior administrative assistant jobs in Davenport, IA

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Position Details: Industry Manufacturing Work Location Moline IL 61265 Job Title Administrative Assistant Duration 3 Years (Strong possibility of extension) Job Description: • Manager is seeking an Administrative Assist to support upper level management in Investor Relations. • Responsibilities largely including managing calendars, booking travel, ordering supplies, and various administrative responsibilities. • Experience with booking travel highly desired. Qualifications Job Requirements: • Ability to independently perform a full range of Administrative Support duties of moderate to highly confidential in nature and complete tasks with minimal supervision is required. • At least 2 - 5 years' experience as an executive assistant/administrative assistant required. • Expert skills in MS suite (Outlook is high priority - and experience with Excel, Word, SharePoint, Access). • Must have excellent communication skills, high level of professionalism (very important), professional and courteous phone demeanor and experience working with upper level management. • Positive attitude, willingness to positively accept and incorporate change, knowledge in file management and organization software tools would be beneficial, database and data management skills, and data analysis skills would be a plus. • 2 or 4 year degree is highly preferred. • Successful candidates will be resourceful and attentive to detail. Additional Information If interested, please contact: Monaliza Santiago ************

Position Title Executive Assistant Job Category Job Type Support Staff, Hourly Supervisor's Title Foundation Director and Assistant to the President Location Clinton Community College (20) Job Description Keeps accurate accounting of all financial transactions for the Foundation and Alumni Association. Performs a variety of skilled secretarial duties including gift processing, providing donor and financial reports, coordinating scholarship awarding and record keeping tasks. This individual must be able to work independently, solve problems and work effectively with internal and external constituencies. Required Qualifications Associate's degree required. Minimally 2 years of administrative assistant experience with proven increasing levels of responsibility. Technology proficiency using various software applications, including Microsoft Office Suite Applications. Knowledge of accounting and technology is necessary. Accurate record keeping, detail oriented and interpersonal skills are required. Preferred Qualifications An associate degree in administrative secretarial is desirable. Physical Demands This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, video conferencing and fax machines. Ability to lift up to 10 lbs. occasionally, open filing cabinets and bend or stand as necessary. Prolonged periods sitting at a desk and working on a computer. Salary $22.79 - $27.93/HR Typical Duties and Responsibilities 1. Processes foundation donations - prepares forms, maintains appropriate files, and sends thank-you letters. 2. Prepares "request to pay" forms for the Foundation and Alumni Association. 3. Works with bank trust department to reconcile foundation general ledger accounts monthly. Maintains up-to-date and accurate reports for annual audit. 4. Processes Alumni Association's income and sends alumni billings. 5. Use and manage general office equipment, such as computers, printers, scanners, and video conferencing. Utilizes Bloomerang software for donor identification, gift clubs, foundation accounts, mailing lists, billings, and alumni records. Maintain databases, electronic filing systems 6. Coordination of meetings. May include preparing materials for meetings, coordinating lunch/dinner menus with caterers and confirming attendance with board members. 7. Performs general and skilled administrative support for the Assistant to the President/Executive Director including the areas of foundation, alumni, and general college. 8. Prepare mailings, invitations, brochures, thank you letters and correspondence for fundraisers and special events. 9. Assists in the preparation of scholarship awarding and publicity. Monitors student records for compliance of scholarship guidelines 10. Utilizes Colleague UI system to monitor student records for scholarship awards and imputing of scholarship information. 11. Prepares requisitions and monitors development budgets including Institutional Development, Staff Development and Bickelhaupt Arboretum. 12. Performs tasks associated with Staff Development and Educational Grants such as processing requests, coordinating of meetings and preparation of required forms. 13. Maintains and oversees office supplies. 14. Assists President's/Dean's Office and provides support across departments as needed. 15. Processes bills of groups utilizing Sharar Foundation such as B-rrry Scurry Race. 17. Serves on college committees as assigned. 18. Is committed to providing quality service that meets or exceeds the expectations of internal and external customers. 19. Works with Continuing Education staff and the Associate Director of Bickelhaupt Arboretum to coordinate and assist Continuing Education events at CCC. 20. Performs other duties as assigned. EICC Non-Discrimination Statement It is the policy of Eastern Iowa Community College District not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status, as required by the Iowa Code §§216.6 and 216.9, Titles VI and VII of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d and 2000e), the Equal Pay Act of 1973 (29 U.S.C. § 206, et seq.), Title IX (Educational Amendments, 20 U.S.C. §§ 1681-1688), Section 504 (Rehabilitation Act of 1973, 29 U.S.C. § 794), and Title II of the Americans with Disabilities Act (42 U.S.C. § 12101, et seq.). If you have questions or complaints related to compliance with this policy, please contact EICC's Equal Employment Opportunity Officer/Equity Coordinator, Eastern Iowa Community College District, 101 West Third Street, Davenport, Iowa 52801, ************, *************** or the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: ************. FAX: ************; TDD: ************ or Email: ***************** Posting Detail Information Posting Number S178P Number of Vacancies 1 Open Date 12/08/2025 Close Date Open Until Filled No Special Instructions Summary

Are you a detail-driven professional? Do you enjoy being the go-to person who keeps everything running smoothly? Join MWA Financial Services, Inc. (MWAFS), a registered broker/dealer, investment adviser and wholly-owned subsidiary of Modern Woodmen of America, as a Financial Services Administrative Assistant to support our President and the key departments of MWAFS Marketing, Compliance, Licensing, Accounting, and Operations with high-impact administrative and clerical support. This is more than a desk job, it's a chance to be at the heart of a dynamic financial services team, where your organizational skills and proactive mindset will make a real difference. Modern Woodmen of America is one of the nation's largest fraternal benefit societies, with over $18 billion assets. Fraternals are unique membership organizations that pair the “member-owned” characteristic of a mutual insurance company with the “social mission” characteristic of a service organization. They unite individuals with common bonds, provide a variety of life insurance and investment products, and form one of the nation's most effective volunteer networks. Responsibilities: Be the welcoming face and voice of MWA Financial Services, Inc. Greet guests, handle calls, and help resolve inquiries. Coordinate quarterly board and broker-dealer meetings, including reports, presentations, invites, and virtual logistics. Create stunning, professional presentations that tell a compelling story. Manage incoming communications (mail, email, and faxes) with precision. Support leadership with reports, agendas, correspondence, and more. Handle expense reports, travel reimbursements, and corporate credit card transactions. Order and ship supplies for field representatives and maintain office inventory. Maintain corporate files and ensure licensing records are up to date. Arrange travel and accommodation for executives and management. Oversee insurance licensing for the firm and President, including renewals and continuing education. What we need: Associate's degree and 3+ years of related experience in an administrative role. Designations: LOMA level I. Working towards FLMI. Mastery of Microsoft Office, especially Outlook, Word, Excel, and PowerPoint. Ability to juggle multiple priorities with speed and grace. A curious mind and a flexible attitude toward change. Impeccable attention to detail and time management. Discretion and professionalism in handling sensitive information. Strong collaboration skills and a customer-first mindset. Excellent written and verbal communication skills. What we offer: Pay: The hourly pay for this position is $23.75. The specific rate will depend on the successful candidate's qualifications and prior experience. Work Arrangements: This is a full-time, office focused position: 37.5 hours per week (7.5 hours per day), Monday- Friday, with flexible start time between 7 a.m.-9 a.m. Office focused positions work on-site due to the nature of the work and have limited remote days. Stability: Modern Woodmen has been Modern Since 1883 and exists for our members. We make long-term decisions that provide stability for our employees, financial representatives, and members. Respect for personal time: We offer vacation, sick leave and 11 paid holidays. We value your time outside of work and offer careers that blend work and life well. Professional growth: Benefit from our commitment to employee development which includes educational offerings to enhance your knowledge of our industry. Great culture: We build strong working relationships across our organization through collaborative work and volunteer opportunities. A beautiful office: Enjoy a beautiful view! Our home office, located in downtown Rock Island, IL, has a lovely plaza overlooking the Mississippi River. On-site Café: Our employees can purchase a variety of breakfast, lunch, and beverage options at Café 1883. A thriving local community: Not from the Quad Cities and hesitant to consider relocation? Give it some thought. The Quad Cities offers an idyllic Midwestern lifestyle along the mighty Mississippi and consistently ranks at the top of the list for quality of life and cost of living. It is home to more than our share of artists, festivals, and fun in every season. Exceptional benefits: Our comprehensive benefits package is designed to support your health and financial well-being. Benefits include: Company-paid retirement plan Matching 401(k) plan Employee Impact Bonus Medical, Dental and Prescription Drug Insurance. We pay 100% of employees' health insurance premiums and 50% of employee dependents' premiums. Group term life insurance. Long-term and short-term disability. Voluntary benefits: vision, flexible savings accounts (FSA), accident insurance Modern Woodmen is an equal opportunity employer. Modern Woodmen is committed to providing a respectful environment where each person's diverse opinions, attitudes, attributes, and feelings are respected.

Job Title: Augie Choice Coordinator, CORE Administrative Assistant Status: Non-Exempt, full-time 11 month position (part time June and July) Wage Grade: 720 Reports to: AVP of CORE and Community Engaged Learning Overview: The Augie Choice Coordinator provides primary support for the Augie Choice program and administrative support for CORE. This position also assists CORE centers and initiatives, with a focus on International and Off-Campus Programs, student employment, and special events. Primary Duties: * Coordinate all aspects of the Augie Choice program, including student advising, application processing, and tracking. * Serve as administrative support for CORE, assisting with scheduling, communication, and general office operations. * Support the office of CORE such as but not limited to; International and Off-Campus Programs, including assisting with student documentation, campus communications, and program logistics. * Provide administrative support for student employment processes, including posting opportunities and assisting with application workflows. * Assist in the planning and execution of CORE events such as Celebration of Learning, Symposium Day, Study Abroad Fair, and other special programs. * Create and distribute communication and marketing materials to promote CORE programs and opportunities. * Coordination of CORE staffing for campus events such as but not limited to; admissions and orientation fairs * Logistical support of research programs such as but not limited to Texas Medical and Costa Rica Additional Duties: * Building Captain - Monitor and coordinate facility and safety needs for CORE offices. * Support financial and administrative processes such as payment tracking, ordering supplies, and maintaining accounts. * Serve as a welcoming point of contact for students, faculty, staff, and community partners engaging with CORE. Requirements: Skills & Experience: * 1-3 years of demonstrated experience working with budgets and/or providing administrative support. * Excellent computer skills with a working knowledge of Microsoft Office products and the ability to learn Ellucian Datatel system as well as other software programs. * Ability to work with limited supervision, prioritize work, and meet deadlines with a high degree of detail orientation and accuracy. * Ability to work with a diverse group of colleagues, faculty members, and students Education: * High School Diploma or GED required. Additional education is preferred. Working Conditions and Expected Hours of Work: . This is a full-time position with a 40-hour work week. Standard days and hours of work are Monday - Friday 8:00 a.m. through 4:30 pm during the academic year, schedule varies during summer months. On rare occasions and subject to supervisor approval, overtime may be required. Meetings or events outside of the normal work days/hours may be required. * This position works in a standard office environment. Physical Requirements: * The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. * Must be able to lift 25 pounds. Also required is the ability to listen, hear, speak, read, write, climb stairs, bend, stoop, and stand for intermittently long periods of time. Must be able to use a computer to accomplish a variety of job tasks. Note: This job description is subject to change and is not designed to be a comprehensive listing of activities, duties or responsibilities that are required by the employee. Additional Information: Pay and Benefits: This position is budgeted to pay between $15.00 per hour. As a fulltime position, this position is eligible for our complete benefits package including medical, dental, vision, retirement plan with a generous company contribution, excellent paid time off/holiday benefits, tuition benefits for employees and their family members, and much more! You can learn more about our benefit programs at our Benefits website. Augustana College is an Equal Opportunity Employer. Augustana College provides equal opportunity to all qualified employees and applicants without regard to race, national origin, religion, sex, sexual orientation, gender identity, age, disability, veteran status, and any other category protected by federal, state, or local law. Application Instructions: Interested applicants should submit a cover letter and resume along with contact information for at least three professional references. Review of applications will begin immediately. Applicants must be legally authorized to work in the United States; this position is not eligible for visa sponsorship.

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. Job Description Will be sorting and processing pick ticket stubs, performing data entry and serve as backup for BOL clerks tasks. Could be working at driver window or bursting tickets and distributing work or equipment. Will train as backup to cover all duties of position in the department, including BOL, customs document creation, handling will-call window and responding to requests from warehouse supervisors and other areas within the organization. Will be working mostly in the office but will have to travel out into the warehouse to deliver work or resolve issues. Acts as customer service for warehouse workers, manages 13 printers w/sense of urgency, able to quickly navigate multiple computer systems to investigate and resolve issues. Will be working in Excel occasionally, but majority of work will be in Client's mainframe/menu driven systems, DNS (Dealer Network System) and WCS. Additional Information Why Kelly? As a Kelly Services candidate you will have access to numerous perks, including: Exposure to a variety of career opportunities as a result of our expansive network of client companies Career guides, information and tools to help you successfully position yourself throughout every stage of your career Access to more than 3,000 online training courses through our Kelly Learning Center Group-rate insurance options available immediately upon hire* Weekly pay and service bonus plans

Job Details Entry Davenport, IA Part Time High School Admin - ClericalDescription We're seeking an Administrative Assistant to support our evening IOP Program. This is a part-time, evening position on Monday, Wednesday and Thursday from 4:30pm-8:30pm. The Administrative Assistant assists the Executive Director and Office Coordinator with day-to-day operations of a specialized Intensive Outpatient and Partial Hospitalization behavioral healthcare practice. The Administrative Assistant is primarily responsible for client relationship management, client payment collections, medical records management and quality assurance, facility management, admission and intake and other daily tasks. Relationships and Contacts Within the organization: Initiates and maintains frequent and close working relationships with local and regional team members throughout the organization. Outside the organization : Initiates and maintains strong professional relationships with clients, families, clinical providers, referral partners and vendors, as needed. Position Responsibilities Essential Responsibilities Works closely with designated Office Coordinator to ensure all local business office activity adheres to current policy and protocol. Greets clients and visitors in a warm and welcoming manner. Performs basic administrative front desk functions. Collects payments and completes required documentation, as needed. Communicates with leadership team members and/or others regarding day-to-day situations requiring management involvement. Conducts all medical records activities of the outpatient center in a manner consistent with both clinical needs and other documentation requirements. Conducts intakes for the purpose of opening client's medical record and provides new client orientation. Tracks and maintains a variety of reports in a timely, highly accurate manner. Responsible for tasks associated with maintaining phone system and IT equipment utilizing help desk staff. Additional Responsibilities Serves as backup to the Admissions Coordinator for inquiries directed to the facility. Communicates new admissions information with team members, as needed. Attends and participates in trainings and scheduled meetings, as needed. Performs other duties as assigned. Qualifications Experience and Education Position requires a high school diploma or equivalent, bachelor's degree in social work or a related field preferred and a minimum of two years of administrative experience in a behavioral health setting such as a hospital, outpatient clinic, or related service provider. Experience working with physicians and therapists is desirable. Must have knowledge of behavioral health terminology. Physical Requirements While performing the duties of this job, the employee will be required to communicate with peers/general public, clients and/or vendors Job performance will require the ability to move throughout the building as well as sit or remain stationary for extended periods of time While performing the duties of this job, the employee may be required to talk or hear, sit, stand, walk, reach, climb or balance, stoop, kneel, crouch or crawl, taste, or smell. Ability to move 25 pounds Skill Competencies Demonstrates knowledge and adherence to HIPAA guidelines related to security and documentation. Demonstrates a high level of customer service orientation. Demonstrates a high level of attention to detail and accuracy. Demonstrates the ability to navigate client relationship management software. Demonstrates comfort with computer software applications including Outlook, Word, and use of standard office equipment. Performs duties independently, responsibly and with a high level of integrity. Demonstrates alignment with company core values and treatment philosophy. Pasadena Villa reserves the rights to modify, interpret, or apply this in any way the organization desires. This in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “At-Will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified individuals with disabilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Serve as Receptionist for Administrative Building. Receive and distribute incoming mail from U.S. Postal Service and process outgoing mail. Maintain postage machine and refill the meter as needed. Receive and distribute incoming packages from private delivery companies. Monitor administrative fax, distributing information appropriately. Order office supplies and printed materials as requested. Receive packing slips and invoices for supplies and match to orders. Schedule meeting rooms and order food. Enter doctor meetings in NextGen system. Prepare and distribute doctor weekly schedule. Assist Marketing Director with inventory, assembly and distribution of marketing brochures and materials. Type, copy, and distribute other information as directed by Doctors or Management Team members. Record and keep logs of certified letters being sent to dismissed patients per the Compliance Coordinator. Collect used toner cartridges and determine shipping destination. Maintain P-card account. Prepare new employee information packets per Human Resource Director. Maintain a record of employee vehicle insurance cards and send request for insurance cards to employees when card expire. Issue employee nametags as requested. Create, laminate and issue employee vision insurance cards. Order flowers for hospitalizations, babies, funerals, etc. per request of Management Team members. Assist shareholders as requested in completing administrative tasks. Handles confidential reports, letters, memos pertaining to administrative/clinical/corporate matters. Create templates and layouts for clinical, administrative and optical forms as needed. Create letters for discharged patients per CCO and CAO. Post notifications when offices are closed, etc. Assist with the ordering and distributing of ESA t-shirts per the Marketing Director. Other duties as asigned QUALIFICATIONS: High School Diploma required Associates or Bachelors in business Administration preferred Proficient in all MS applications including Adobe Capability to handle multiple tasks simultaneously Ability to work well with physicians and all staff members Excellent phone etiquette and multi-line phone operations Excellent customer service skills for internal and external customers Strict confidentiality maintenance at all times Excellent verbal, written, and interpersonal communication skills able to work independently Office hours 7:30am-4:30pm Monday-Thursday 7:30am-12:00pm Friday We offer a full benefits package: Medical, Dental, Vision, 401K, Life, LTD and Supplemental Polices

Are you a dynamic, organized, and compassionate professional ready to make a difference? Scott County Catholic Schools is seeking a full-time Administrative Assistant who will be the welcoming face and vital support for our vibrant school community at St. Joan of Arc Catholic School. About the Role As the Administrative Assistant, you'll be the central hub of our school's daily operations. You'll provide a warm first point of contact for students, parents, staff, and visitors, all while keeping the office running smoothly and efficiently. This position offers a unique opportunity to contribute meaningfully to a faith-centered educational environment. Key Responsibilities Frontline Communication: Greet and assist parents, students, staff, and community members with professionalism. Office Operations: Coordinate office activities, manage supplies, process paperwork, and assist the Principal and administrative team with various tasks. Attendance & Records: Manage student attendance, maintain accurate records in PowerSchool, and track student entry and exit throughout the day. Health & Safety: Administer first aid, dispense medication, maintain medical records, and coordinate with the Health Department and school nurse for screenings and audits. Event & Facility Coordination: Assist in organizing school events, manage facility scheduling, and keep the school calendar up-to-date. Volunteer & Compliance Oversight: Ensure volunteers meet training and background check requirements, maintain records in the CMG Connect Portal, and work with the Diocese for audit compliance. State & Diocesan Reporting: Support state, NCEA, and diocesan data entry and reporting needs. Additional Support: Help with student enrollment, registration, tuition grant programs, and serve as a liaison with companies and other partners. What We're Looking For High School Diploma or GED required Experience with Microsoft Office Suite Basic first aid skills and willingness to provide care as needed Strong communication, organizational, and multitasking abilities Professional demeanor and the ability to work with a diverse range of people Attention to detail and a knack for problem-solving Ability to handle confidential information with discretion Work Environment & Physical Requirements Primarily office-based in a well-ventilated, temperature-controlled environment Moderate noise level typical of a busy school Some physical activity: walking, lifting (up to 10 lbs. frequently, 25 lbs. occasionally), standing, bending, and sitting Potential for both indoor and outdoor work, in varying weather conditions

Job Description Part Time Bus Garage Administrative Assistant/Driver Maquoketa CSD Qualifications: Minimum High School Diploma; post-secondary training preferred Strong verbal and written communication skills Ability to work independently and collaboratively within a team Professional and friendly attitude when interacting with students, parents, staff, visitors, and transportation personnel High ethical standards and ability to maintain confidentiality Willingness to learn and assist where needed Familiarity with office technology, especially the Google Docs and Sheets Basic knowledge of school bus safety and student supervision procedures Ability to manage multiple tasks and maintain accurate records General office machine operation and troubleshooting skills Willingness to obtain necessary certifications as required Key Responsibilities: Communicate regularly and effectively with bus drivers Pull and review bus video footage as needed Contact parents regarding transportation concerns or updates Track, compile, and maintain transportation data and records Assist the Transportation Director with daily operations and administrative tasks Serve as liaison to building principals regarding transportation matters Perform other duties as assigned Preferences Preference will be given to candidates with a chauffeur license and/or CDL and willingness to sub bus drive Hours Approximately 6.5-7 hours Monday through Thursday Specific hours to be determined based on candidates skills Compensation: Based on our support staff settlement conditions: Special Education/Clerical paraeducator wage schedule. Apply online at: ************************ Postion open until filled. EEO/AA

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Qualifications Candidate Responsibilities Duties: Responds to standard inquiries from internal and external customers. Refers complex requests to appropriate staff members. Drafts and types standard letters and memoranda from specific instructions and prepares documents for distribution. Maintains and updates established web sites with the assistance of basic web publishing software applications. Prepares and maintains documentation of department processes. Produces a variety of correspondence and reports in support of department processes; updates forms according to defined procedures. Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.). Updates and maintains databases, systems applications, files and/or spreadsheets to ensure accurate and current information is available for use by others; prepares reports as directed. Retrieves records or data and distributes information as appropriate in order to provide timely and accurate information to department members or external customers. Files documents in accordance with defined procedures for on-site storage as well as long-term archiving. Receives and refers visitors and telephone callers within the department, ensuring that callers reach their intended destination. Processes and distributes incoming and outgoing mail, interoffice messages, faxes, and voicemail messages throughout the department. Performs analysis of basic or intermediate nature on information received, and researches or resolves discrepancies following prescribed procedures. This position requires administrative responsibilities for an office group of 40 people. Includes ordering office supplies, daily mail distribution, organizing team events, managing the seating chart, taking meeting notes at critical meetings, and setting up meetings for up to four managers. Candidate must have strong skills in MS Office Suite, previous administrative experience desired. SAP is highly desired. Experience can replace degree. 1st shift position, flexible schedule during day time hours. Additional Information If interested, feel free to contact me: Trixie Gular, Technical Recruiter Email: ***************************** phone: ************

Financial Administrative Assistant - Geneseo, IL Full-time | Mon-Fri | Contract-to-hire | Onsite Local, stable firm - Meaningful work - Supportive team Are you organized, good with numbers, and looking for a role where your work truly makes an impact? A respected, long-standing firm in Geneseo is looking for a Financial Administrative Assistant to support families through important life transitions. This is a great fit for someone with experience in banking, accounting, billing, mortgage processing, insurance, or any detail-heavy administrative role. If you enjoy steady work, clear processes, and a friendly, close-knit office, this could be the perfect next step. ➡️ Interested? Apply today or call Erin, Christin, or Lydia at (563) 359-3995. What You'll Do + Organize financial and asset information to help create estate inventories + Verify and document account values; maintain accurate spreadsheets + Communicate with clients, executors, and banks to gather details and documents + Prepare simple legal forms and court filings used to transfer assets + Assist with estate accountings, expenses, and beneficiary distributions + Track follow-ups with banks and third parties to keep the process moving Why This Role Is Worth Considering + Stable, family-friendly work environment with a team that values accuracy and integrity + Predictable Mon-Fri hours-no evenings or weekends + Full training provided-build a specialized skill set in trust & estate work + Small-town commute-work close to home in the Geneseo community + Contract-to-hire opportunity with long-term growth potential Why Work With Robert Half When you partner with Robert Half, you gain advocates who present your background directly to the hiring team and support you throughout your assignment. We help you find a role that fits both your skills and your life. Requirements What Makes You a Great Fit + Experience in banking, bookkeeping, accounting, billing, insurance, or other detail-oriented admin work + Strong Excel and comfortable working with numbers + Highly organized, accurate, and steady under frequent interruptions + Professional, empathetic, and able to speak clearly with clients and families + Trustworthy-confidential information is a major part of this role Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly. Job Description Will be sorting and processing pick ticket stubs, performing data entry and serve as backup for BOL clerks tasks. Could be working at driver window or bursting tickets and distributing work or equipment. Will train as backup to cover all duties of position in the department, including BOL, customs document creation, handling will-call window and responding to requests from warehouse supervisors and other areas within the organization. Will be working mostly in the office but will have to travel out into the warehouse to deliver work or resolve issues. Acts as customer service for warehouse workers, manages 13 printers w/sense of urgency, able to quickly navigate multiple computer systems to investigate and resolve issues. Will be working in Excel occasionally, but majority of work will be in Client's mainframe/menu driven systems, DNS (Dealer Network System) and WCS. Additional Information Why Kelly? As a Kelly Services candidate you will have access to numerous perks, including: Exposure to a variety of career opportunities as a result of our expansive network of client companies Career guides, information and tools to help you successfully position yourself throughout every stage of your career Access to more than 3,000 online training courses through our Kelly Learning Center Group-rate insurance options available immediately upon hire* Weekly pay and service bonus plans

Kelly Services is looking to hire several Site Logistics Operators/Material Handlers in Knoxville, TN for an industry leading chemical company. For this opportunity, you could be placed as a Chemical Finished Product Operator or a Polymers Packaging/Warehousing/Shipping Operator on a long-term, indefinite assignment. You will be working with chemicals and should be comfortable doing such - either with previous experience or the willingness to learn. JOB DESCRIPTION Duties may include, but are not limited to: • Schedules meetings, coordinates travel arrangements, and maintains appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.). • Researches, resolves and responds to inquiries/concerns from internal and/or external customers. Escalates complex issues for resolution as appropriate. • Gathers, creates, maintains and/or summarizes potentially sensitive or confidential data from various sources in order to complete reports and special projects and/or provide timely information to various customers. • Distributes information as appropriate to department members or internal/external customers. • Updates and maintains databases, systems applications or files to ensure accurate and current information is available for use by others. • Receives and refers visitors and telephone callers within the department, which may require referring calls to different divisions, countries, or companies in multiple languages. • May organize/maintain records of Supervisor's or others' projects and correspondence, following up on pending items; may facilitate/organize workflow through the supervisor's office, ensuring follow-up items are addressed. • May create and maintain sensitive department records; uses data to prepare letters and memoranda at the direction of the supervisor or for supervisor's signature, and prepares documents for distribution. • Conveys supervisor's instructions and requirements to others, and exchanges information with senior managers on the supervisor's behalf. EDUCATION/EXPERIENCE: • 2 - 5 years' experience as an executive assistant/administrative assistant required. • Expert skills in Microsoft suite (Outlook is high priority - and experience with Excel, Word, SharePoint, Access) • Must have excellent communication skills, high level of professionalism (very important), professional and courteous phone demeanor and experience working with upper level management. • Experience with booking travel highly desired. • Database administration a plus • High School diploma/equivalent is required. 2-4yr degree in business, communications or journalism TERMS OF ASSIGNMENT: • Long-term, 3+ year contract: Tentative start date is June 2017- May 2020. Extensions based on candidate performance and client's business needs. • Full-time, 1st shift Qualifications 1. Strong Microsoft Office Suite including Excel , PowerPoint, Word, Access, Outlook , SharePoint 2. Ability to book travel 3.high level of professionalism Additional Information $15.77 per hour

Are you a detail-oriented professional who enjoys working with numbers and helping others during important life transitions? A well-established local law firm is seeking a Trust Administration Assistant to join their close-knit team. This is a great opportunity for someone who values independence, accuracy, and a supportive, family-friendly work environment. Apply today or give us a call at (563) 359-3995! Erin, Christin, and Lydia are great points of contact. Details: Position: Trust Administration Assistant Schedule: Mon-Fri Location: Onsite - Geneseo, IL Duration: Contract-to-hire Responsibilities: - Gather financial and asset information from clients and financial institutions to compile estate inventories - Confirm and document account values as of the date of death; input and maintain detailed spreadsheets - Communicate with clients, executors, and banks to collect required documentation and clarify details - Prepare court and legal documents related to transferring assets - Assist in creating distribution spreadsheets and estate accountings-calculate total assets, expenses, and beneficiary distributions - Follow up with third parties as needed to obtain required information Why Robert Half: When you work through Robert Half, you gain a partner dedicated to helping you find a role that fits your goals, skills, and lifestyle. We advocate for you every step of the way-from presenting your background to the hiring team to supporting you throughout your assignment. Let Robert Half help you take the next step in your career with a position that values both your professional strengths and personal balance. Requirements What We're Looking For: - Background in accounting, bookkeeping, or financial administration preferred - Proficient in Excel and numerical data entry - Excellent organizational skills and ability to manage multiple tasks and interruptions - Strong attention to detail-accuracy is essential for estate and tax filings - Empathy and professionalism when communicating with clients and families - High level of discretion and confidentiality Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

Kelly Services in partnership with Nissan is currently seeking high skilled individuals to fill Production Technician openings at the Nissan manufacturing plant located in Canton, MS. Job Description Perform a full range of administrative support duties, typically in support of a middle-to upper-level manager. Facilitate work flow through a manager's office. Develop reports; may perform a variety of duties commensurate with this level, e.g., respond to problems similar to a Customer Service Representative, coordinate events/functions, process documents, input data and orders, department purchases; and may receive project work consistent with the skills and skill level found in the job's other work. Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!

Kelly Services is looking to hire several Site Logistics Operators/Material Handlers in Knoxville, TN for an industry leading chemical company. For this opportunity, you could be placed as a Chemical Finished Product Operator or a Polymers Packaging/Warehousing/Shipping Operator on a long-term, indefinite assignment. You will be working with chemicals and should be comfortable doing such - either with previous experience or the willingness to learn. Job Description Job Duties and Responsibilities • Verify information/Data Entry • Ability to physically file content and files within online databases • Ability to edit & create SharePoint files • Ability to organize and set-up meetings Experience with SAP and C-Project a PLUS Skills and Education • SharePoint, PowerPoint, Outlook, Word, One Note and Excel Experience • Must have high level of attention to detail and strong communication skills • High school diploma/equivalent required Term of Assignment • 1st Shift Position 8a-5p • 1 year assignment April 2017-April 2018 Qualifications 1. Strong Microsoft Office Suite including Excel, PowerPoint, Word, SharePoint, OneNote 2. Excellent written and verbal communication skills 3. Strong Administrative assistant experience Additional Information $14/Hr

Kelly Services is looking to hire several Site Logistics Operators/Material Handlers in Knoxville, TN for an industry leading chemical company. For this opportunity, you could be placed as a Chemical Finished Product Operator or a Polymers Packaging/Warehousing/Shipping Operator on a long-term, indefinite assignment. You will be working with chemicals and should be comfortable doing such - either with previous experience or the willingness to learn. Job Description Job Duties and Responsibilities • Verify information/Data Entry • Ability to physically file content and files within online databases • Ability to edit & create SharePoint files • Ability to organize and set-up meetings Experience with SAP and C-Project a PLUS Skills and Education • SharePoint, PowerPoint, Outlook, Word, One Note and Excel Experience • Must have high level of attention to detail and strong communication skills • High school diploma/equivalent required Term of Assignment • 1st Shift Position 8a-5p • 1 year assignment April 2017-April 2018 Qualifications 1. Strong Microsoft Office Suite including Excel, PowerPoint, Word, SharePoint, OneNote 2. Excellent written and verbal communication skills 3. Strong Administrative assistant experience Additional Information $14/Hr

Kelly Services in partnership with Nissan is currently seeking high skilled individuals to fill Production Technician openings at the Nissan manufacturing plant located in Canton, MS. Job Description Administrative Assistant II Kelly Services is currently recruiting for an Administrative Assistant II. This opportunity is with one of the world's leading equipment and manufacturing companies, at its location in Moline, Illinois. This assignment is paying $13.90 per hour and tentatively starts February 2017. It is a Part time Long Term Role Essential Duties: Perform a full range of administrative support duties, typically in support of a middle-to upper-level manager. Facilitate work flow through a manager's office. Develop reports; may perform a variety of duties commensurate with this level, e.g., respond to problems similar to a Customer Service Representative, coordinate events/functions, process documents, input data and orders, department purchases; and may receive project work consistent with the skills and skill level found in the job's other work. Responsibilities include but are not limited to: • Open/Close facility and Provide work direction to tour guide staff. • Receives and schedules tour requests through Guest Services, phone calls, and email. • Respond to email inquiries received through John Deere Pavilion inbox. • Provide guided tours as needed. • Ongoing training and development. •• Must be proficient with Microsoft Office (Word, Excel, Outlook). • Draft and type standard letters and memoranda from specific instructions and prepare documents for distribution. • Maintain and update established web sites with the assistance of basic web publishing software applications. • Schedule meetings, coordinate travel arrangements, and maintain appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.). TERMS OF ASSIGNMENT • A minimum of a High School diploma/equivalent • Part time/ Leads work approximately 24 hours a week, 2 - 3 full days a week from 8:30 am - 5:00 pm. Must be able to work one Sunday a month • Availability to work during a 7 day a week operation, including holidays. • Duration: February 2017 - February 2020 Qualifications TERMS OF ASSIGNMENT • A minimum of a High School diploma/equivalent • Part time/ Leads work approximately 24 hours a week, 2 - 3 full days a week from 8:30 am - 5:00 pm. Must be able to work one Sunday a month • Availability to work during a 7 day a week operation, including holidays. • Duration: February 2017 - February 2020 Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!

Kelly Services in partnership with Nissan is currently seeking high skilled individuals to fill Production Technician openings at the Nissan manufacturing plant located in Canton, MS. Job Description Administrative Assistant II Kelly Services is currently recruiting for an Administrative Assistant II. This opportunity is with one of the world's leading equipment and manufacturing companies, at its location in Moline, Illinois. This assignment is paying $13.90 per hour and tentatively starts February 2017. It is a Part time Long Term Role Essential Duties: Perform a full range of administrative support duties, typically in support of a middle-to upper-level manager. Facilitate work flow through a manager's office. Develop reports; may perform a variety of duties commensurate with this level, e.g., respond to problems similar to a Customer Service Representative, coordinate events/functions, process documents, input data and orders, department purchases; and may receive project work consistent with the skills and skill level found in the job's other work. Responsibilities include but are not limited to: • Open/Close facility and Provide work direction to tour guide staff. • Receives and schedules tour requests through Guest Services, phone calls, and email. • Respond to email inquiries received through John Deere Pavilion inbox. • Provide guided tours as needed. • Ongoing training and development. •• Must be proficient with Microsoft Office (Word, Excel, Outlook). • Draft and type standard letters and memoranda from specific instructions and prepare documents for distribution. • Maintain and update established web sites with the assistance of basic web publishing software applications. • Schedule meetings, coordinate travel arrangements, and maintain appointment calendars on behalf of department managers or supervisors; may coordinate meeting amenities (i.e. refreshments, etc.). TERMS OF ASSIGNMENT • A minimum of a High School diploma/equivalent • Part time/ Leads work approximately 24 hours a week, 2 - 3 full days a week from 8:30 am - 5:00 pm. Must be able to work one Sunday a month • Availability to work during a 7 day a week operation, including holidays. • Duration: February 2017 - February 2020 Qualifications TERMS OF ASSIGNMENT • A minimum of a High School diploma/equivalent • Part time/ Leads work approximately 24 hours a week, 2 - 3 full days a week from 8:30 am - 5:00 pm. Must be able to work one Sunday a month • Availability to work during a 7 day a week operation, including holidays. • Duration: February 2017 - February 2020 Additional Information All your information is kept confidential as per EEO standards. Why is this a great opportunity? The answer is simple…working at our client is more than a job; it's a career. The opportunities are diverse whether you are right at the start of your career or whether you are looking for new challenges this is the job for you, so be quick and apply now!