Senior administrative assistant jobs in Des Moines, IA - 66 jobs

We are seeking a reliable, detail-oriented Executive Assistant to support our Owner/President and Vice President. This is a part-time, hourly, hybrid role that is primarily in-office and plays a key part in keeping leadership organized, informed, and operating efficiently. The ideal candidate is highly organized, proactive, comfortable handling a variety of tasks, and understands the importance of discretion and follow-through. This role includes a mix of executive administrative support and occasional logistical or errand-based tasks. Responsibilities Manage calendars, scheduling, and meeting coordination for company leadership Assist with email organization, correspondence, and follow-ups Help prepare reports, documents, and internal materials Coordinate travel arrangements and itineraries Provide general administrative and organizational support to leadership Assist with basic tech needs (file organization, document formatting, system navigation) Help organize digital files, shared drives, and internal systems Support recurring administrative processes and reporting needs Assist with occasional local errands for the Owner/President (e.g., picking up lunch, returning packages, coordinating pickups/drop-offs) Support time-sensitive tasks that help leadership stay focused on higher-level work Qualifications Prior experience in an administrative, executive assistant, or office support role preferred Strong organizational skills and attention to detail Excellent written and verbal communication skills Comfortable handling confidential information with discretion Proficient with common office tools (Google Workspace or Microsoft Office) Ability to manage multiple tasks, prioritize effectively, and work independently Reliable transportation and ability to complete local errands as needed Work Schedule & Location Part-time, hourly position Tuesday-Thursday, approximately 6-8 hours per day Hybrid role, but primarily in-office in Urbandale, Iowa Opportunity for additional hours as business needs evolve Compensation & Growth $18-24 per hour, depending on experience Opportunity to grow responsibilities and hours over time Exposure to executive-level operations and decision-making Who This Role Is a Great Fit For Someone who enjoys variety and supporting others A highly organized self-starter who takes pride in follow-through A professional who values flexibility but thrives in a structured environment Apply Here ******************************************

Kemin Nutrisurance is seeking a Senior Executive Assistant to provide high-level administrative and project support to the President, requiring exceptional organizational skills, discretion, and independent judgment to manage complex schedules, coordinate events, and ensure seamless communication while maintaining professionalism and confidentiality. Join the Kemin Team and Transform Lives! We are a privately held, family-owned-and-operated global biotechnology company driven by curiosity and committed to transforming the quality of life for people, pets, and the planet. We create solutions that strengthen health and wellbeing, provide nutrition and immune support for pets and production animals, safeguard the planet's natural resources, and protect the global food supply chain for generations to come. We supply over 500 specialty ingredients for various industries, including human and animal health and nutrition, pet food, aquaculture, nutraceutical, food technologies, crop technologies, textiles, biofuels, and animal vaccines. We employ 3,500 global employees and operations in 90 countries, including manufacturing facilities in Belgium, Brazil, China, Egypt, India, Italy, San Marino, Singapore, South Africa, and the United States. As a valued member of our team, you'll enjoy a comprehensive benefits package designed to support your financial, physical, and professional well-being: Competitive Financial Package : Enjoy a rewarding salary, uncapped bonus opportunities, a 401k match program, and generous paid vacation and holidays. Health and Wellness Support : Stay fit and healthy with our fitness reimbursement for the whole family, access to an on-site fitness center, a restaurant offering seasonal fresh food options, and free fresh fruit in break areas. Career Development and Advancement : Unlock your potential with opportunities for growth and development throughout your entire career. Continued Learning Opportunities : Grow your skills with our in-house learning platforms, offering thousands of training resources both live and online, and take advantage of tuition reimbursement for external post-secondary pursuits. Service Opportunities : Make a positive impact with paid time off for service, partnerships with The World Food Programme and Habitat for Humanity, and local community initiatives. Responsibilities Lead and coordinate projects and events which support the company's business cause. Regularly must be engaged in projects and tasks where the exercise of independent judgement are required (e.g. initiate calendaring projects, coordinate business travel to align with executive travel in different time zones, develop meeting agendas). Responsible for tasks and special projects requiring an analysis of situations and data, as well as formulating and executing the plan. Responsible for all travel, including anticipating special travel needs, passport or visa issues, and resolutions of travel conflicts during trips (regardless of time zone), etc. Responsible for prioritizing all requests for meetings and appointments. Must proactively manage the calendar in all cases, and make necessary adjustments. Conflicts are to be recognized and avoided, plus amounts of time to complete tasks estimated. Active participation in meetings and creation of meeting minutes, ensuring complete confidentiality in these situations is an absolute requirement. Responsible for a variety of administrative tasks including creating and formatting of letters and/or data and information, and for drafting, formatting, and finalization of documents. Responsible to proactively initiate and/or return telephone calls in a timely manner for Executives as appropriate. Responsible for gathering information or data from the President and/or Executive's direct reports and compile into reports/presentations. Responsible for organizing a variety of domestic and international meetings. This includes working with hotels, conference centers, advance team activity (including but not limited to restaurant and outside activities, quality of exercise venues, etc.) and ensuring that arrangements and financial aspects are effectively managed. Responsible for tactful interaction with others to successfully screen meeting requests, handle last-minute meeting cancellations, and convey messages or directives from the President and/or Executives to further advance the vision and mission of the company through these contacts. Independently coordinate facility logistics, equipment, and presentation needs for meetings with customers, vendors or Kemin employees. From time to time, may interact with difficult people and challenging situations, but is required to maintain a professional and courteous demeanor, both in person and over the telephone. Must maintain strict confidentiality. Qualifications Education and Experience: Bachelors Degree with 5-7 years of related experience OR Associates Degree with 7-10 years of related experience OR High School Diploma with 10+ years of related experience High potential candidates with less experience may be considered for a role commensurate with their skills and work history Proven experience coordinating and booking both domestic and international travel arrangements. Must be reliable and work with integrity with all contacts inside or outside the company. High attention to detail and ability to multitask. Ability to effectively anticipate the daily needs of the President and/or Executives and proactively make arrangements, provide information, and contact sources to gather information. Skilled in Microsoft Office Programs and technologically proficient and comfortable in technology-driven environments. A post-offer background check and drug screen is required. Additional pre-employment requirements may be necessary based on position. Kemin is an equal opportunity employer, and all reasonable accommodations will be considered. Kemin is a drug-free and tobacco-free campus. #LI-MN1

Job Description The Senior Executive Assistant will provide comprehensive administrative support for multiple senior executives. This role requires a professional who thrives in a fast-paced environment, anticipates needs, and manages competing priorities with discretion and efficiency. The ideal candidate will have exceptional communication skills, meticulous attention to detail, and the ability to handle sensitive information with the highest level of confidentiality. Accountabilities: Manage complex calendars for 3-5 senior executives, proactively anticipating and resolving scheduling conflicts, prioritizing meeting requests, and strategically protecting executives' time. Coordinate appointments, events, and recurring commitments across multiple time zones with attention to preparation time, follow-up needs, and critical deadlines. Maintain awareness of the organizational calendar to help identify potential scheduling conflicts and opportunities for executive participation. Coordinate travel arrangements, including researching and booking flights, accommodations, ground transportation, and other logistics. Prepare detailed travel itineraries, ensure all travel documents are in order, and adjust plans quickly in response to changes or disruptions. Prepare, process, and reconcile expense reports accurately and in compliance with company policies, ensuring timely submission and proper coding for financial reporting. Track outstanding reimbursements and follow up as needed. Organize and support meetings by preparing agendas, gathering and distributing relevant materials in advance, reserving meeting spaces or setting up virtual platforms, and providing technical support during meetings. If requested, capture detailed notes and track action items to ensure follow-through. Serve as a primary point of contact between executives and internal/external stakeholders, demonstrating professionalism, discretion, and excellent judgment in all communications. Monitor and follow up on open tasks and action items, ensuring executives are prepared for upcoming meetings, deadlines are met, and projects stay on track. Handle sensitive and confidential information with the highest level of integrity, ensuring secure handling and discretion at all times. Assist with special projects, presentations, and operational initiatives as assigned, providing research, data compilation, and logistical coordination to support company goals. Provide backup support to the Executive Operations Manager during absences or high-volume periods, ensuring continuity of executive support, office operations, and internal communications. Assist EOM in planning and execution of corporate events, including leadership meetings, employee gatherings, client functions, and community engagement activities. Coordinate logistics, manage vendor relationships, and ensure events run smoothly and reflect the company's brand and culture. Assist in identifying opportunities to streamline administrative processes and improve efficiency. Qualifications: 5 years of executive administrative experience, preferably in financial services, insurance, or a related industry. Proven ability to manage multiple calendars and high-volume scheduling. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Teams). Exceptional organizational and time management skills. Strong written and verbal communication skills. Ability to work independently, anticipate needs, and make sound decisions. High level of professionalism, discretion, and confidentiality. Compensation: $55,000 - $80,000 commensurate with experience, plus bonus eligibility Benefits: We are proud to offer a robust benefits suite that includes: Competitive base salary plus incentive plans for eligible team members 401(K) retirement plan that includes a company match of up to 6% of your eligible salary Free basic life and AD&D, long-term disability and short-term disability insurance Medical, dental and vision plans to meet your unique healthcare needs Wellness incentives Generous time off program that includes personal, holiday and volunteer paid time off Flexible work schedules and hybrid/remote options for eligible positions Educational assistance #TMG

Kemin Nutrisurance is seeking a Senior Executive Assistant to provide high-level administrative and project support to the President, requiring exceptional organizational skills, discretion, and independent judgment to manage complex schedules, coordinate events, and ensure seamless communication while maintaining professionalism and confidentiality. Join the Kemin Team and Transform Lives! We are a privately held, family-owned-and-operated global biotechnology company driven by curiosity and committed to transforming the quality of life for people, pets, and the planet. We create solutions that strengthen health and wellbeing, provide nutrition and immune support for pets and production animals, safeguard the planet's natural resources, and protect the global food supply chain for generations to come. We supply over 500 specialty ingredients for various industries, including human and animal health and nutrition, pet food, aquaculture, nutraceutical, food technologies, crop technologies, textiles, biofuels, and animal vaccines. We employ 3,500 global employees and operations in 90 countries, including manufacturing facilities in Belgium, Brazil, China, Egypt, India, Italy, San Marino, Singapore, South Africa, and the United States. As a valued member of our team, you'll enjoy a comprehensive benefits package designed to support your financial, physical, and professional well-being: Competitive Financial Package : Enjoy a rewarding salary, uncapped bonus opportunities, a 401k match program, and generous paid vacation and holidays. Health and Wellness Support : Stay fit and healthy with our fitness reimbursement for the whole family, access to an on-site fitness center, a restaurant offering seasonal fresh food options, and free fresh fruit in break areas. Career Development and Advancement : Unlock your potential with opportunities for growth and development throughout your entire career. Continued Learning Opportunities : Grow your skills with our in-house learning platforms, offering thousands of training resources both live and online, and take advantage of tuition reimbursement for external post-secondary pursuits. Service Opportunities : Make a positive impact with paid time off for service, partnerships with The World Food Programme and Habitat for Humanity, and local community initiatives. Responsibilities Lead and coordinate projects and events which support the company's business cause. Regularly must be engaged in projects and tasks where the exercise of independent judgement are required (e.g. initiate calendaring projects, coordinate business travel to align with executive travel in different time zones, develop meeting agendas). Responsible for tasks and special projects requiring an analysis of situations and data, as well as formulating and executing the plan. Responsible for all travel, including anticipating special travel needs, passport or visa issues, and resolutions of travel conflicts during trips (regardless of time zone), etc. Responsible for prioritizing all requests for meetings and appointments. Must proactively manage the calendar in all cases, and make necessary adjustments. Conflicts are to be recognized and avoided, plus amounts of time to complete tasks estimated. Active participation in meetings and creation of meeting minutes, ensuring complete confidentiality in these situations is an absolute requirement. Responsible for a variety of administrative tasks including creating and formatting of letters and/or data and information, and for drafting, formatting, and finalization of documents. Responsible to proactively initiate and/or return telephone calls in a timely manner for Executives as appropriate. Responsible for gathering information or data from the President and/or Executive's direct reports and compile into reports/presentations. Responsible for organizing a variety of domestic and international meetings. This includes working with hotels, conference centers, advance team activity (including but not limited to restaurant and outside activities, quality of exercise venues, etc.) and ensuring that arrangements and financial aspects are effectively managed. Responsible for tactful interaction with others to successfully screen meeting requests, handle last-minute meeting cancellations, and convey messages or directives from the President and/or Executives to further advance the vision and mission of the company through these contacts. Independently coordinate facility logistics, equipment, and presentation needs for meetings with customers, vendors or Kemin employees. From time to time, may interact with difficult people and challenging situations, but is required to maintain a professional and courteous demeanor, both in person and over the telephone. Must maintain strict confidentiality. Qualifications Education and Experience: Bachelors Degree with 5-7 years of related experience OR Associates Degree with 7-10 years of related experience OR High School Diploma with 10+ years of related experience High potential candidates with less experience may be considered for a role commensurate with their skills and work history Proven experience coordinating and booking both domestic and international travel arrangements. Must be reliable and work with integrity with all contacts inside or outside the company. High attention to detail and ability to multitask. Ability to effectively anticipate the daily needs of the President and/or Executives and proactively make arrangements, provide information, and contact sources to gather information. Skilled in Microsoft Office Programs and technologically proficient and comfortable in technology-driven environments. A post-offer background check and drug screen is required. Additional pre-employment requirements may be necessary based on position. Kemin is an equal opportunity employer, and all reasonable accommodations will be considered. Kemin is a drug-free and tobacco-free campus. #LI-MN1

Work Arrangement: In-office A Day in the Life: A typical day as a Senior Administrative Assistant might include the following: * Coordinating various management and committee meetings including reserving resources, ordering catering and recording minutes as needed; ensures follow-up on open discussion points. * Coordinating with the marketing team to ensure industry business development objectives are being met. * Monitoring executive's mail and e-mail and determines level of priority; drafts responses or replies by phone or e-mail when necessary. * Composing and preparing confidential correspondence, reports, presentations and other complex documents. * Ensuring timely and accurate performance on assigned projects. * Utilize tax and accounting software and other software applications to complete a wide range of tasks. * Assist with new client set up and delivery of client related projects, including report preparation, monitoring client portal and processing uploaded documents and jobs and communicate regularly with partners and managers. * Make arrangements for various client or internal staff meetings and department training via conference calls, video conference or in person. * Provide general administrative support to partners, managers and staff with integrity and professionalism. Tasks include answering phones and greeting clients, typing, faxing, copying, scanning, emailing, preparing correspondence and PowerPoint presentations, assisting with travel arrangements, preparing expense reports. * Participates in and coordinates campus recruitment efforts for their office. * Demonstrate an ability to multi-task and meet deadlines. * Open to new challenges and assist with special projects as requested. Who You Are: * You have an Associate's Degree in Business Administration or a related field preferred. * You have 5+ years of experience in administrative support at the executive level required; experience working in a professional service or accounting firm preferred. * You have excellent organizational and customer relation skills. * You thrive in a high-volume, fast-paced work environmen with the ability to multitask * You hold yourself to the highest professional standards and maintain strict client confidentiality. * You love collaborating and being part of a team with a positive attitude, but also enjoy working alone with limited supervision. * You have strong written and verbal communication skills. * You can work on multiple projects and meet deadlines by setting priorities with work projects. * You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks. * You are proficient in: * Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets. * Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions. * DocuSign: including creating, sending, and tracking documents for e-signature. * Adobe Acrobat: including creating, editing, and commenting on PDFs. * Microsoft Outlook and Teams. * This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs. Must be authorized to work in the United States now or in the future without visa sponsorship. Making an Impact Together People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly. Compensation Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity. Benefits Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program. Next Steps We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page. For extra assistance in your job search journey, explore EB Career Resources-a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options. Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws. #LI-KM1

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Full-time Description About the Role The Executive Administrative Assistant works under the general supervision of the Chief Executive Officer to manage a variety of administrative functions supporting agency leadership, the Board of Directors, and daily executive operations. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information with professionalism. Why You'll Love Working Here Generous paid time off and sick leave 8 paid holidays Comprehensive benefits: medical, dental, and vision Company-provided life and disability insurance 401(k) with company match Employee Assistance and Referral Programs What You'll Do Provide high-level administrative support to the CEO, including managing schedules, travel, correspondence, reports, phone calls, and meetings. Support the Board of Directors and committees with scheduling, documentation, communication, meeting logistics and annual board manual updates. Partner with the part-time virtual CEO assistant to complete meeting action items, including meeting minutes. Assist senior leadership with special projects approved by the CEO, such as adoption record requests, correspondence, and data gathering. Coordinate and manage conference registrations and travel arrangements for staff and board members. Maintain confidentiality while managing office equipment, documents, and supply coordination with the Business Office. Be Part of Something Extraordinary! Children & Families of Iowa does not discriminate on the basis of race, color, religion, gender, gender identity, sexual orientation, national origin, age, disability, or any other characteristic protected by law. We encourage individuals from all backgrounds to apply. Requirements Education & Experience Associate degree (A.A.) or equivalent from a two-year college or technical school, or Demonstrated experience in high-level clerical or administrative work requiring attention to detail, confidentiality, and adherence to deadlines. Minimum of one year of experience or training in preparing and formatting formal meeting minutes. Qualifications and Requirements Proficiency with Microsoft Office software is required. Maintain all required training and meet standards set by applicable licensing, accreditation, contractual, and agency guidelines. Demonstrate strong attention to detail, accuracy, and openness to feedback. Maintain a professional, diplomatic, and confidential demeanor at all times, serving as a role model of integrity for the agency. Exhibit a positive and supportive attitude when working with senior leadership and other staff members. Effectively manage and minimize interruptions while maintaining productivity

We are seeking a highly organized and proactive Executive Administrative Assistant to provide high-level administrative support to senior executives. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with the utmost discretion. The ideal candidate is resourceful, efficient, and capable of juggling multiple priorities in a fast-paced environment. BenefitsOur employees enjoy a generous package of benefits that we are thrilled to provide, and feel is part of what makes us different as an employer. We value our team members, and this is one way we can show it. Benefits include:-PTO, holiday pay and holiday of choice-401(k) match-Life insurance-Short-term disability-Health, dental and vision insurance-Maternity/paternity leave-Health savings account (HSA)-Flex spending accounts (FSA) - health and dependent Position Responsibilities may include, but not limited to Manage executives' calendars, schedule meetings, appointments, and travel arrangements Prepare and edit correspondence, communications, presentations, and other documents Coordinate and manage executive communications, including taking calls, responding to emails, and interfacing with clients Organize and maintain files, records, and documentation (physical and digital) Facilitate smooth communication between the executive and internal departments or external partners Track and follow up on projects, action items, and deadlines Arrange logistics for meetings, events, and conferences Handle confidential documents ensuring they remain secure Prepare reports and briefings for meetings Assist with personal tasks and errands, when necessary Required Skills and Experience High school diploma or GED 5+ years' executive administrative assistant experience Proven experience as an executive assistant, administrative assistant, or similar role Excellent organizational and time management skills Outstanding written and verbal communication abilities Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools Ability to multitask and prioritize tasks with minimal supervision Discretion and confidentiality are essential Physical Requirements Repetitive motions that include the wrists, hands and/or fingers Sedentary work that primarily involves sitting, remaining in a stationary position for prolonged periods Visual perception to perform job including peripheral vision, depth perception, and the ability to adjust focus

What You'll be Doing The Bank Iowa Loan Administration team is a dedicated group of professionals who work very closely with all branches and departments in the organization. The loan administration intern will assist team staff in lending support duties, including coordinating staff meetings, reviewing team procedures, and gaining a basic understanding of the lending process from application to servicing. As this position is an intern position, organization, collaboration, communication skills, basic processes, and procedures are key components to this individual's success. Core Responsibilities Review closed loans for proper documentation regarding insurance and checklists Assist with backlogged projects in department, at discretion of team leaders (ex. OnBase Scanning) Working start to finish on commercial loans in process with team leaders Projects and Initiatives May Include Documentation of processes, including current state and proposed changes Assist in managing the implementation of new processes through the loan administration realignment General Responsibilities As this is an internship role, growth, and learning will be a continuous process. We expect the associate to be working with a mentor on a regular basis to help further develop banking operations and soft skills. May have access to confidential information about accounts and customers. Protects the privacy and confidentiality of customers, other employees, and work. Performs other bank related duties as assigned by supervisor. Requirements Skills/Experience You'll Need Currently enrolled at an accredited 2-year junior college or 4-year college/university. Have demonstrated leadership skills and participation in school and community activities. Experience with technical writing preferred. Additional Qualifications Include: Ability to exhibit our values; Think Big, Be People-Centered, Enable Great Things, and Bring your Best. Strong communication and interpersonal skills. Experience with Microsoft Word, PowerPoint, Excel, and SharePoint. Demonstrated research and problem-solving skills Proven organization skills with exceptional attention to detail Works well in a team environment. Hours of Work & Travel Temporary Employment/Seasonal Employment in Summer 2025 Generally, within Monday through Friday 8:00 AM to 5:00 PM. Limited travel to Iowa branches. Our People-Centered Culture At Bank Iowa our purpose is to Empower People, Inspire Success and Foster Growth. Bank Iowa is one of the leading independent Ag banks and the second-largest family-owned bank in the state of Iowa. Our bank family consists of team members and clients throughout Iowa who we serve in our 22 communities. At Bank Iowa, we're proud to put people first, and we value our team members as much as our clients. We support team member development by focusing on their innate talents and developing those into areas of strength. We offer an environment where people care about each other like family. If you're looking for a career with colleagues who have the opportunity to bring their best, think big, and enable great things, Bank Iowa is the place for you. Bank Iowa is an equal opportunity employer with a passion for creating an inclusive environment where all people are truly welcomed, valued and respected - for all of who they are - regardless of differences. All applicants will be considered for employment without regard to age, race, color, sex, pregnancy, sexual orientation, gender identity, military service, national origin, religion, physical or mental disability, genetic information, or any other classifications protected by applicable federal, state or local laws.

A pioneer in K12 education since 2000, Amplify is leading the way in next-generation curriculum and assessment. Our core and supplemental programs in ELA, math, and science engage all students in rigorous learning and inspire them to think deeply, creatively, and for themselves. Our formative assessment products help teachers identify the targeted instruction students need to build a strong foundation in early reading and math. All of our programs provide educators with powerful tools that help them understand and respond to the needs of every student. Today, Amplify serves more than 10 million students in all 50 states. For more information, visit amplify.com. We are seeking a dynamic, proactive candidate to support the Assessment and Professional Services teams. The ability to support key executives and interact with staff at all levels, in a fast-paced environment, while remaining proactive, resourceful, and efficient, with a high degree of professionalism, is critical to this role. Important components of this role are also gaining and using valuable insights into many facets of the company, project management and using discretion in handling confidential and sensitive information. Amplifys COVID-19 vaccination policy requires all staff to provide proof of vaccination for in-person meetings unless an approved exemption is provided. Responsibilities Perform routine and specialized administrative duties for assigned teams and executives Manage the scheduling and arrangement of meetings, conference calls, seminars, and the compiling, preparing and distribution of materials for same Create and maintain project plans, department reports, and prepare and submit staff expense reports Track key project plans for the Professional Services and Assessment and Intervention divisions, including identifying workflows and dependencies, flagging issues and risks, and making process improvement recommendations Draft, type, proofread and edit correspondence, memos, presentations, and other documents Maintain confidentiality of privileged and sensitive information related to the company and personnel Coordinate complex travel arrangements and events using discretion and good judgment Proactively support the implementation of a broad range of administrative support duties including the management of complex calendars, arrangement of meetings and travel, assistance with presentation preparation, organization of team building events, etc. Participate in other department initiatives and projects and tasks as required by business needs Basic Qualifications 5+ years of experience as an Administrative Assistant in a professional office environment Experience with Microsoft Suite (Word, Excel) Proficiency with Google Suite (Gmail, Docs, Slides, Calendar, Sheets) Excellent verbal and written communication skills Excellent organizational, analytical and problem-solving skills Experience prioritizing contending tasks, managing interruptions, anticipating changing needs, and adjusting priorities throughout the day Preferred Qualifications College degree or equivalent experience Experience collaborating with people from all organizational levels and backgrounds Ability to effectively navigate in a fast-paced environment while managing full workloads We celebrate diversity and are committed to creating an inclusive environment for all employees. To that end, we seek to recruit, develop and retain the most talented people from a diverse candidate pool. Amplify is an Equal Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities. This position may be funded, in whole or in part, through American Recovery & Reinvestment Act funds.

Are you an administrative professional looking to join an organization with a collaborative, supportive, and team-oriented culture? EPI Power is hiring an Administrative Assistant III to provide support to members of the EPI leadership team. The Administrative Assistant III plays a crucial role in keeping the business unit organized and running smoothly. This role will work out of The Weitz Company office in downtown Des Moines Monday - Friday during standard business hours. If you take pride in providing an excellent level of support to an organization and company leaders, this could be a great fit for you! EPI Power, LLC ("EPI") is a licensed electrical contractor and subsidiary of The Weitz Company that specializes in data centers. Our mission is to safely deliver industry-leading electrical construction solutions on a fast-track basis. We believe our employees to be our most valuable asset, and we are committed to growing a diverse and inclusive culture that inspires, motivates, and continuously improves. What You'll Do: * Provide excellent administrative support to the Vice President, Operations Director, and overall business unit * Accurately prepare and review reports, memos, and routine correspondence on behalf of the business including items that are confidential in nature * Prepare notes and presentations for staff meetings * Input data and update documents and contracts * Maintain accurate records, business licenses, organizational charts, manpower staffing charts, and owner contract files * Coordinate events, meetings, and travel arrangements for team members * Communication information in a professional and timely manner What We're Looking For: * Experience: * 5+ years of experience working as an administrative or executive assistant * Skills: * Extremely organized and comfortable multi-tasking * Positive attitude and excellent interpersonal skills * High level of professionalism and tact * Ability to anticipate needs * Excellent written and verbal communication skills * Desire to provide quality work in a timely manner * High level of confidentiality * Technology: * Strong experience with Microsoft Office including Word, Excel, PowerPoint, and Outlook * Experience with Canva is a plus * Ability to learn specific job-related software upon hire What We Offer: * Competitive Pay * Comprehensive Benefits Package with Tax-Advantaged HSA and FSA offerings * Employer-Paid Short- and Long-Term Disability Programs * Employer-Paid Life Insurance * Generous Paid Time Off Provisions * 401K Retirement Savings Plan with Company Match * Tuition Reimbursement * Fully Paid Parental Leave * Voluntary Products Including: Critical Illness Insurance and Accident Insurance * Corporate Wellness Program with Wellness Time Off and Rewards Visa sponsorship is not available for this position at this time. The Company does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of the Company without a prior written search agreement will be considered unsolicited and the property of the Company. Please, no phone calls or emails. The Weitz Company, LLC (and its U.S.-based subsidiaries and affiliates) recognizes the value of and is committed to hiring and retaining a diverse and inclusive workforce. We are an Equal Opportunity Employer and follow applicable affirmative action guidelines and policies. All qualified applicants will receive consideration for employment (including minorities, females, veterans, and individuals with disabilities, regardless of sexual orientation, gender identity, or other protected categories in accordance with applicable state and federal laws). The Company is a drug and alcohol-free workplace and background checks are required if applicable. Click here to review our Privacy Notice. #LI-LD1

Job Description The Motor Vehicle Division is requesting a position to support the AAMVA Compliance Team by assisting with critical data cleanup activities. This role is essential as the Division prepares for major transitions involving the AAMVA Driver History Record system and the upcoming System Modernization initiative. The role will work closely with compliance staff to review, correct, and validate driver history records. The primary goal of this position is to ensure cleaner, higher-quality driving records to support accurate data migration and maintain compliance with AAMVA standards. Key Responsibilities: Review and clean driver history data to correct errors and inconsistencies Ensure data aligns with AAMVA standards and formatting requirements Support preparations for the transition to the updated DHR system Assist with readiness for the larger MVD System Modernization initiative Document and track data cleanup activities and results Collaborate with internal teams to resolve data quality issues Report progress and findings to AAMVA Compliance leadership Skills Required Data entry experience Recordkeeping Attention to detail Comfort with computers Experience Required Data entry experience Education Required No education requirements. Additional Information This position is based at the Motor Vehicle Division building in Ankeny. Standard work hours are Monday through Friday, between 8:00 AM and 4:30 PM. The supervisor will work with the selected candidate to accommodate schedule preferences when possible.

Job Description Type: Full Time Overtime Exempt: No Reports To: ARMADA HQ Security Clearance Required: N/A ******************CONTINGENT UPON AWARD********************** Duties & Responsibilities: Administrative Assistants compose, type, and enter information into the computer. Administrative Assistants prepare correspondence, documents, mailing labels, and copy data from one record to another and files records accordingly. The Administrative Assistant will receive, sort, distribute mail, separate documents, number forms, and photocopy documents using a photocopier. Prepare outgoing mail for delivery, to include overnight-express services and use of online express mail services. Perform general clerical duties related to meetings and teleconferences. Included but not limited to: Scheduling and setting up of conference rooms Arranging and disseminating information regarding teleconferences Attending meetings as requested Preparing and distributing agendas Taking minutes/notes on meeting activities Distributing minutes to appropriate personnel Coordinating and distributing interoffice communications Assist in the inventory, maintenance, purchase and dissemination of routine Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required. Maintain shared computer drive file folders for completed Facility Security Assessments (FSA), completed FSA databases, and Facility Security Committee Assemble and disseminate routine reporting Act as liaison between FPS field personnel and DHS help desk services in support of IT, telephone and other services. (initiation, follow-up, resolution and close-out of tickets or requests) Track assigned 3155 case control numbers issued from the FPS Mega Center ensuring all reports have been completed and As required, provide assistance in support of the FPS Security Management Branch, Law Enforcement Security, Countermeasures, and Protective Security Officer program in areas the organizations facility portfolio, spreadsheets, protective security officer inspection reports and spreadsheet / data base Administrative Assistants monitor HQ assigned tasking suspense Receive and collect suspense responses from District Commanders and Branch Chiefs. Prepare suspense correspondence, reports, graphs and charts. Performs research. Assist Regional Federal Freedom of Information Act representative in receiving, tracking and proper distribution of FOIA requests. Maintain training calendar and conference room Maintain, issue, and control facility keys. Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting Preform timekeeping and Human Resources administrative functions and tasks, as Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Demonstrate proficiency in Microsoft Window based computer software and be familiar with basic computer programs to include Microsoft Office Suite. Accurate spelling, typing and attention to detail are necessary. Must have ability to compile and organize reports. Use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.). Ability to communicate effectively, both orally and in writing. Resourcefulness and the ability to function in a fast-paced environment. Maintains professionalism and possesses the ability to interact effectively with others. Ability to meet planned and unplanned deadlines in a timely manner. Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift and deposit documents, files and small quantities of office supplies (paper, etc.) in the routine course of daily duties. Minimum/General Experience: 5 years of administrative assistant experience. Minimum Education: High School Diploma, or equivalent Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

Seeking an Experienced Administrative Assistant support professional for a highly successful Real Estate Team by implementing and continually improving administrative and marketing systems, procedures and policies. Your roles will include but not be limited to executive assistant, client care coordinator, and marketing coordinator. Responsibilities: Self-motivated and accountable Excellent customer service skills Ability to work under pressure Excellent organizational and follow through skills Detail oriented Excellent written and verbal communication skills Multi-task effectively Have reliable vehicle Real Estate Experience A Plus MS Office: Word, Excel, PowerPoint, and Publisher Adobe Acrobat Adobe Photoshop Mac/Windows operating systems. Required: Be very comfortable with systems and putting systems in place Answer calls Schedule meetings and manage calendars Perform miscellaneous errands Familiar with marketing and social media General printing and scanning of materials Minimum of 2 years experience Please include a Cover Letter as well as the results of your test BENEFITS Medical, Dental and Vision Insurance Financial Planning Life Insurance Disability Insurance Long-Term Care Insurance

In the considering this position, you must have a good attitude centered around working hard and teamwork! Leasing Agent -Customer Service Representative -Shop communities rent prices and compare -Update Tenant Files -Day to Day operations -Marketing -Project work Mentor- Lindsey Monday- Friday

Our team are searching for a personnel assistant to do a selection of general workers clerical duties in such locations as staff member record Operate at your comfort and gain $550 per week. It's a Pliable part-time task. All the jobs are job from home/on campus task, you don't need to travel someplace as well as likewise you don't need to have to have a cars and truck to get started. Feel free to discover the role as well as some fundamental info listed below. Position: Component- Time Personal Assistant Type: Part-Time Task Pay for:670 once a week Hours: Average of 3-6hrs regular This role will be actually home-based and pliable part-time task, You can be operating from house, School or even any area Treatment will certainly be actually received as well as you will acquire an action between 2- 24 hr. Work Positioning & Trainee Services Accountabilities Functioning tasks Booking and also sychronisation of appointments Calendar monitoring Engagement with special projects related to the household Spending costs Company tasks Handle all incoming and also outward bound interactions Certifications Someone who process really good boundaries Strongly relational Should be able to take instructions (both particular as well as utilizing greatest thinking). Practical - however knows when to seek instructions and also when to take action. Expects requirements and also volunteers. Potential to handle as well as defend confidential information with the highest level of discretion. Potential to deal with various jobs while remaining organized. Advantages. Medical insurance. Spent vacation. Gas mileage repayment. Computer. Mobile Phone Gratuity.

Position Title:Administrative Assistant IIJob Group:Professional & ScientificRequired Minimum Qualifications:High school diploma or equivalent and 3 years of related experience Preferred Qualifications:Proficiency in Microsoft Office, including calendar management, scheduling, and travel arrangements Experience managing expenditures, including purchase orders, contracts, P-card transactions, and reimbursements Demonstrated ability to plan and organize events Experience with document management Ability to communicate effectively and work well with external stakeholders and internal partners Job Description: Summary The Debbie and Jerry Ivy College of Business at Iowa State University is seeking an Administrative Assistant II. If organization is your forte and you're eager to learn and take initiative, this position is tailor-made for you! Reporting directly to two Department Chairs and serving as backup support for others, you'll be instrumental in ensuring efficient administrative operations within the academic departments of the Ivy College of Business. Your contributions will be marked by sound judgment, a commitment to confidentiality, and excellent interpersonal and communication skills. In this pivotal role, you'll provide high-level administrative support and oversee administrative functions for the Departments of Accounting and Finance. As an Administrative Assistant II, you'll leverage your expertise to provide executive-level administrative support to the department chairs, faculty members, and students. Specific duties include but are not limited to coordinating departmental events, conferences, and meetings, assisting faculty with purchases (including arranging travel), and managing various logistical aspects of the departments' operations. The successful candidate will embody a service-oriented approach while maintaining professionalism and friendliness. You'll play a vital role in managing departmental records, calendars, and class schedules. Proficiency in the Microsoft Office suite (Excel, Outlook, Word) is essential, and experience with electronic folder and security management systems, such as CyBox or similar platforms, is beneficial. Willingness to learn the university's Workday software and tools is also necessary. This position is in-person, located on Iowa State campus in the Ivy College of Business. Join us and become an integral part of a vibrant community dedicated to excellence in business education and student success. Departments of Support in the Ivy College of Business: Accounting and Finance Example of Duties Authorize expenditures, purchase orders, contracts, P-card items, and reimbursements within established limits for the department. Counsel faculty members on University and departmental policies about financial transactions. Act on behalf of the Department Chair with other administrative and faculty units on campus. Provides recommendations to the chair on expenses and funds to be used for a given purpose. Manage the department chairs' calendars by scheduling meetings, reserving rooms, and adjusting as necessary. Conduct regular progress meetings with the department chairs regarding the status of projects, budgets. Coordinate and attend monthly departmental faculty meetings. Prepare reports and make recommendations for the Chairs and DOGEs, including but not limited to, 1) Student enrollment reports to perform trend analysis to determine future needs assessments. 2) Course enrollment reports to see if offering a section with low student enrollment is feasible. Also, review sections where enrollment is full to determine if another section should be offered. Write departmental correspondence and memorandums on behalf of the chairs, DOGEs, and faculty members to both external and internal stakeholders. Coordinate meetings for Executive Advisory Councils and Forum Meetings. Coordinate faculty searches. Work with the search committee in identifying advertising sources and place ads. Inform search committee of university policies. Manage Faculty Advancement: Assist department chairs with confidential promotion and tenure cases/issues. Responsible for maintaining confidential personnel files for faculty and staff. Maintain privacy on personnel issues. Oversee the hiring of student employees. Track departmental leave. Create information/news publications for the departments' websites. Research and publish newsletters, in coordination with the College's Director of Marketing and Alumni Relations, to notify stakeholders of upcoming deadlines, faculty/departmental achievements, general personnel changes, etc. Serves as the first point of contact for the Accounting and Finance departmental offices and visitors. Secures office supplies for the department from external vendors and manages supply inventory in a cost-effective manner. Maintains departmental office and classroom equipment. Generally support faculty in their teaching, research, and service. Supervise student workers. Other duties as assigned. Level Guidelines • Career-level position demonstrating proficiency and knowledge of related competencies • Works under direct to general supervision and may receive guidance on more complex assignments • Follows established procedures for work assignments, and completes assignments which are semi-routine and may be atypical in nature • Applies thorough knowledge to respond to inquiries and requests • Able to resolve most problems and issues and respond to requests without escalation • Provides guidance to students • May provide supervision to one to two other staff or lead a small work team Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position. Appointment Type:RegularNumber of Months Employed Per Year:12 Month Work PeriodTime Type:Full time Pay Grade:PS806Application Instructions: To apply for this position, please click on “Apply” and complete the Employment Application. Please be prepared to enter or attach the following: 1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter If you have questions regarding this application process, please email ********************** or call ************ or Toll Free: **************. Why Choose ISU? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental; as well as: • Retirement benefits including defined benefit and defined contribution plans • Generous vacation, holiday and sick time and leave plans • Onsite childcare (Ames, Iowa) • Life insurance and long-term disability • Flexible Spending Accounts • Various voluntary benefits and discounts • Employee Assistance Program • Wellbeing program Original Posting Date:January 15, 2026Posting Close Date:January 22, 2026Job Requisition Number:R18446

Secretarial/Clerical/Secretary - 12-Months Date Available: Immediately Closing Date:

Kelly Services is looking to hire several Site Logistics Operators/Material Handlers in Knoxville, TN for an industry leading chemical company. For this opportunity, you could be placed as a Chemical Finished Product Operator or a Polymers Packaging/Warehousing/Shipping Operator on a long-term, indefinite assignment. You will be working with chemicals and should be comfortable doing such - either with previous experience or the willingness to learn. Job Description Administrative Assistant, Level III Kelly Services is currently recruiting for an experienced, full-time Administrative Assistant. This long term position will support one of the world's leading equipment and manufacturing companies at its location in Urbandale, IA. This assignment is paying $17.47 per hour and tentatively starting May 2017. Job Duties and Responsibilities This position will provide administrative supports the engineering team with day to day activities. The role will help the leaders maintain calendars, meeting plans, travel arrangements, and other administrative duties, including assisting with reporting, tracking, ordering, shipping parts and test equipment, tracking HW group inventory for the department, taking inventory on a monthly basis, writing POs, and generating requests for quotations (RFQ'S). Skills and Education • Experience in an administrative support role, 3+ years of experience • Experience maintaining calendars, and planning meetings and travel • Strong Microsoft Office skills, including Outlook, Word, Excel (Use of Pivot Tables) and PowerPoint and SharePoint • Strong organizational skills • Attention to detail • Communication skills • High School Diploma/equivalent required • SharePoint experience and use of Excel Pivot Table Term of Assignment • 1st shift, Monday - Friday • Long Term assignment: Tentative starts May 2017 with the possibility of extension based on candidate performance and client need. Qualifications Skills and Education • Experience in an administrative support role, 3+ years of experience • Experience maintaining calendars, and planning meetings and travel • Strong Microsoft Office skills, including Outlook, Word, Excel (Use of Pivot Tables) and PowerPoint and SharePoint • Strong organizational skills • Attention to detail • Communication skills • High School Diploma/equivalent required • SharePoint experience and use of Excel Pivot Table Additional Information $17.47 per hour