Senior Administrative Assistant Jobs in East Orange, NJ

Executive and Administrative Services Department Debevoise & Plimpton LLP is a premier law firm with market-leading practices, a global perspective and strong New York roots. Our clients look to us to bring a distinctively high degree of quality, intensity and creativity to resolve legal challenges effectively and cost efficiently. We believe in hiring talented and dedicated individuals as members of our administrative community. We draw on the strength of our culture and structure to deliver the best of our firm to our lawyers and clients through true collaboration. The firm is seeking a full-time Executive Assistant to provide senior level support to three industry leading corporate partners. The ideal candidate will be a motivated self-starter with experience supporting senior law firm partners or C-suite executives.A client service approach to supporting business development, client and firm initiatives, and the ability to work in a fast-paced environment are a must. RESPONSIBILITIES include but are not limited to: • Support a wide range of business and client development initiatives. • Proactive ownership of all administrative functions for multiple lawyers. • Ability to work collaboratively and in a team environment. ADMINISTRATIVE AND TEAM SUPPORT: • Proactively manage calendars, schedule all meetings, provide reminders, and follow up, identify and resolve conflicts. • Maintain technology skills; support document production and electronic filing needs. • Liaise with billing team to review and edit pro formas and produce timely client bills. • Communicate effectively and establish positive relationships with clients. • Track and enter daily time entries with an understanding of client billing language preferences. • Proactively manage travel schedules. Coordinate arrangements with a focus on partner preferences, maintain detailed itineraries, produce timely expense reports. • Provide back up support when team assistants are out of the office • Work collaboratively and develop processes to further team excellence. • Notarize documents. BUSINESS DEVELOPMENT: • Develop relationships with clients and client assistants. • Maintain CRM data/IA database - research and update contacts, track business activity, run reports. • Coordinate with partners to identify client touch points and proactively schedule calls and meetings. • Assist with managing small client events and selecting client gifts. • Prepare and maintain materials for meetings, pitches, and proposals. Act as liaison with marketing team. REQUIREMENTS: • Five+ years working for a senior law firm partner, practice head or C-suite executive. • Flawless communication and interpersonal skills and ability to work collaboratively in a team environment. • Highly proficient technical skills - Word, PowerPoint, Excel. • Ability to exhibit excellent judgment, dedication and discretion in handling confidential material. • Ability to anticipate needs, think steps ahead, identify conflicts and provide solutions. • Must be able to handle multiple tasks and thrive in a fast-paced, high-pressure environment. • Ability to set priorities and adjust as necessary to accommodate demanding schedules with critical deadlines. TO APPLY: Resume and cover letter are required to apply for this position. Please tell us where you saw this position posted and send required materials to: Human Resources ********************* ************ (fax)

Innova Solutions has a client who is immediately hiring for an Executive Assistant Fulltime/Contract Duration: 6+ Months Possible temp to perm Hybrid role (3 days onsite, 2 days remote) As an Executive Assistant you will: Full responsibility for managing complex calendars that include travel and the need to coordinate meetings with senior level executives and their assistants inside and outside of the company. Provide a high level of daily support, always anticipating what the principal(s) will need in advance of meetings and phone calls, including pre-reading and meeting materials. Reviews e-mail daily to determine appropriate action. Handle all travel arrangements for domestic and international trips - book flights, expense vouchers, itineraries, and logistics. Manage principals' e-mail and respond appropriately. Answers and screens telephone calls and takes detailed messages. Returns calls and initiates conference calls. Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible. We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW. Thank you! Ayan Bera ***************************** ************ PAY RANGE AND BENEFITS: Pay Range*: $30.00 - $32.00 per hour *Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc. Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP). ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields. Recent Recognitions: Named One of America's Best Employers for New Grads by Forbes 2024 Named One of the Best Companies to Work for by U.S. News & World Report (Private Companies List, 2024-2025) One of the Largest IT Staffing Firms in the US - Ranked #3 by Staffing Industry Analysts (SIA, 2024) One of the Largest Staffing Firms in the US - Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics) Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023) One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024) AWS Advanced Tier Services Partner with 100+ certifications Website: ******************************** Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any otherstatus protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at ********************** or **************. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

Our client, a top private equity firm based in Midtown, is seeking an Executive Administrative Assistant for their Merchant Banking Team. The ideal candidate is a driven, ambitious self-starter with a strong work ethic and a high level of energy. Experience in fast-paced financial services environments is preferred. Client: Private Equity Position: Executive Administrative Assistant to Merchant Banking Team Location: New York, NY (Midtown) Hours: 8:30am - 5:30pm with some flexibility as needed Compensation: $90 - 125K range DOE + Bonus + Benefits Bachelor's Degree: Preferred Responsibilities: Provide comprehensive administrative support to a Managing Director and a team of 5-6 merchant banking professionals. Manage and coordinate complex calendars, including scheduling meetings and appointments. Prepare, submit, and reconcile expense reports in a timely manner. Arrange domestic and international travel accommodations, including flights and hotel bookings for team. Perform general administrative tasks such as copying, scanning, filing, printing, and binding documents. Assist with ad hoc projects and tasks as assigned. Requirements: 3 to 7 years of administrative experience in professional services industries (e.g., finance, legal, consulting). Bachelor's degree preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Demonstrated ability to manage multiple tasks and prioritize effectively. Exceptional attention to detail and accuracy. Strong organizational and planning skills.

EXECUTIVE ASSISTANT AT TOP NOTCH PRIVATE EQUITY FIRM Base Salary is $100K to $150K; Discretionary Bonus; and Excellent Benefits Incredible Organization with Equally Wonderful People Tenured Private Equity Firm is looking for two (2) experienced executive-level administrative support individuals to join its organization as Executive Assistant(s). One (1) Supporting Two (2) Partners on the firm's Flagship Private Equity Team and One (1) Supporting the Portfolio Optimization Team . This is working on-site in their New York Headquarter Office located near Central Park five (5) days per week (hours TBA). Trust, connection, and longevity are highly important to the individuals you support. This individual will be looking for their next long-term home and are happy supporting senior individuals. This is a fantastic opportunity for an EA who can redefine expectations for the role, serving as a strategic partner while fostering a culture of excellence across the administrative team. REQUIREMENTS AND SKILLS Bachelor's Degree preferred. Four Plus (4+) years of Executive-level administrative assistant experience. Flexibility to Adapt to the Executive's needs overtime, particularly when traveling. Excellent Written & Verbal Communication Skills. Advanced Computer Skills; Proficiency with Microsoft Suite Programs especially Outlook with Capacity to Learn New Systems; and Ability to Screen Emails after Hours. Exceptional Attention to Detail. Ambitious and Proactive Leader. Self-starter with high-level of EQ. Able to take tasks on with full autonomy while thinking several steps ahead. Collaborative Team Player who values contribution without seeking status. Proven “White Glove” approach. Relevant Background with Transferable skills. Thrives in a Fast-paced Environment. Able to Adapt Quickly to a Changing Environment. RESPONSIBILITIES AND DUTIES Responsibilities will include, but are not limited to: Full range of Wholistic Senior EA Support for with a Small Element of Personal Assistant (PA) Work. Heavy Scheduling/Calendaring (that can change at a moment's notice). Travel across Multiple Time Zones and Modes of Transport. Expenses.

THE CLIENT Our client, an outstanding and respected global private equity firm, is looking to grow their team in New York! They've got a great track record and are on the hunt for Executive Assistants to join their team of over 25 admins in the NY office. The firm prides themselves on hiring people at the top of their game, and have fantastic growth plans so it's an amazing time to join! THE ROLE This team is looking for an Executive Assistant to join their healthcare team. This is an incredibly fast paced team who needs someone who thrives in this environment. Responsibilities will include... Extensive calendar management, including heavy scheduling across multiple time zones Complex travel organization Planning and executing team events and off-sites Preparing and reconciling expenses Working closely with the other EAs to ensure effective coverage for the team THE CANDIDATE They are looking for an individual who is dedicated, hard-working and has a white glove service mentality. They need someone to come in, hit the ground running and have the ability to keep up with the fast pace. This role will require someone who is professional, has an hands on deck mentality and remains calm under pressure. Ideally this individual will have previously supported a healthcare team. 10+ years of experience as an Executive Assistant Experience supporting C-suite level executives in the finance industry Strong organizational skills and ability to prioritize Notary Public Certification preferred Bachelor's degree preferred THE BENEFITS Up to $120,000 -145,000 base salary Hybrid working - 4 days in the office Generous package: healthcare/dental/vision insurance, annual discretionary bonus, 401k match and more!! Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

Full Time, Permanent New York, NY Salary: $110,000 - $130,000 p.a. + Bonus and Benefits A global investment firm with over $150B in assets under management is seeking a proactive and collaborative Executive Assistant to join their Midtown NYC office. This is a hybrid working opportunity supporting 4-5 members of their leadership team. The office culture is collaborative, driven, and team-oriented. Key Responsibilities: Manage complex calendars across multiple time zones. Coordinate international and domestic travel, including detailed itineraries. Provide meeting support: logistics coordination, presentation preparation, catering orders, and guest reception. Partner closely with other team assistants to ensure seamless coverage and support. Ideal Candidate Profile: 5-8 years of Executive Assistant experience within financial services. Previous support experience in private equity, particularly in business development or co-investment, is a strong plus. Highly proactive with the ability to anticipate needs and resolve issues independently. Strong organizational skills and sound judgment across competing priorities. Excellent communication skills and a collaborative, team-oriented mindset.

Our client, a boutique private equity firm, is seeking an experienced Executive Assistant. The Executive Assistant will be responsible for providing administrative support to a legal team. This position allows for the individual to interface with all areas of the business and requires exceptional communication and organizational skills, a positive and professional personality, very strong attention to detail, and a proactive work style. Prior experience supporting a legal or compliance team is highly preferred. COMPANY: Private Equity POSITION: Executive Assistant to Legal Team LOCATION: New York, NY (Midtown) COMPENSATION: $115-130K DOE + Discretionary Bonus + Benefits HOURS: 9:00AM - 6:00PM with flexibility (in office Monday-Friday) BACHELOR'S DEGREE: Required Responsibilities of the Executive Assistant to Legal Team: -Phones: will act as main point of contact for clients; screening and answering calls appropriately. -Calendar management: manage and monitor professionals' calendars -Meeting coordination: coordinate in-house and external meetings; arrange for catering; register guests; arrange IT resources; dinner reservations -Travel coordination: schedule all domestic and international travel and transportation for professionals through company travel agency, as needed. Includes air, ground, train, lodging, visas, foreign currency, creating itineraries, etc. -Contact lists: will maintain/input all contacts for assigned professionals -Expense reporting: complete monthly expense processing for all professionals -Production management: presentation book preparation including photocopying, scanning and binding as required for the professionals supported -Back-up responsibilities: perform back-up responsibilities for other executive assistants for lunch coverage, vacation time and absences -Maintain efficient filing system to ensure reports, invoices, correspondence and financial documentation is maintained and readily available -Assist with internal office moves, as needed -Assist with meeting overflow including submitting professionals' guests into building engine for security access, greeting clients, or conference room set- up and break down, as needed -Understand A/V equipment and conference systems and liaising with the receptionist and IT on troubleshooting -Provide assistance with local errands (meeting materials, post office, lunch, etc.) Requirements of the Executive Assistant to Legal Team: -Bachelor's degree preferred -3-5 years of experience in an Administrative/Professional support function, financial services industry experience strongly preferred -Experience supporting a legal or compliance team strongly preferred -Notary license BIG PLUS! -Detail-oriented, well-organized and proactive in nature -Exceptional written and verbal communication skills -Proficient PC skills (MS Office: Excel, Word, PowerPoint and Outlook; Adobe) -Strong time-management skills with ability to multi-task and accomplish a multitude of projects and tasks, often with conflicting priorities and timelines -Client-service oriented with strong discretion and ability to deal with highly-confidential information on a day-to-day basis -Ability to interact with clients in a professional and courteous manner and to develop and leverage professional working relationships -Ability to recognize and respond appropriately to business-related issues in a timely manner -Verification of identity, education, prior employment, and references may be required

An exceptional opportunity for a career Executive Assistant is now available. Our client, a global professional services firm, is looking for a highly professional and poised EA to join their dynamic team based in NYC. The ideal candidate will come from a professional services background and be proficient in managing multiple priorities and supporting several individuals. Exceptional perks await, including a competitive base salary ($115k-$125k, DOE), generous discretionary bonus, paid OT, and a strong benefits package. Employees at the firm also enjoy a hybrid schedule. Responsibilities: Manage complex calendars and coordinate internal and external meetings Arrange domestic and international travel, including logistics and accommodations Handle expense reports and reimbursements with efficiency Cultivate and maintain strong professional relationships with key stakeholders Work on various special projects as assigned Requirements: 3-5+ years of experience in an Executive Assistant role or similar capacity Strong organizational skills with exceptional attention to detail Proficiency in managing multiple priorities and supporting multiple individuals Excellent communication and interpersonal skills If this sounds like a great fit for you - please apply today for immediate consideration. No calls, please.

Employment Type: Contract (3-6 months) Compensation: $90,000-$120,000 + overtime eligible We are seeking a polished, high-performing Executive Assistant to support a dynamic team. This is an exciting opportunity for someone who thrives in a fast-paced investment environment and is eager to provide high-level support to senior professionals across multiple teams. This role is perfect for a highly organized, proactive, and detail-oriented EA who can juggle complex calendars, anticipate needs, and build relationships with both internal stakeholders and external partners. What You'll Do: Provide administrative support to ~10 investment professionals across two teams Coordinate a high volume of internal and external meetings with precision Build and maintain strong relationships with broker sales teams to optimize meeting schedules Own calendar management: screen for conflicts, flag priorities, prep teams for upcoming engagements Handle travel logistics including flights, hotels, and ground transportation Process expense reports quickly and accurately Track and log meeting outcomes and notes in internal systems Organize research materials: earnings reports, models, presentations, etc. Support onboarding and training logistics for new hires Participate in weekly team meetings and business updates Grow into a foundational support partner with a working knowledge of sectors such as tech, consumer, energy, media, and more What We're Looking For: 3-5+ years of EA or administrative experience, ideally in financial services (equities/investment exposure a plus) Bachelor's degree Advanced skills in Microsoft Office, especially Outlook, Excel, Word, and PowerPoint Clear communicator with excellent grammar and written skills Discreet, dependable, and mature-able to handle sensitive information with care A genuine interest in growing within a collaborative, high-performing team Comfortable interacting with senior executives and cross-functional teams Experience booking complex travel, managing competing priorities, and keeping things running smoothly behind the scenes Why Apply? Join a high-impact investment team at the top of their game Work in a fast-paced, intellectually rigorous environment where your contributions are noticed Gain exposure to financial markets, portfolio management, and cross-sector investing Short-term contract with competitive pay and overtime-ideal for career EAs or those looking to break into high-level finance Flexible on contract timeline and open to different types of top-tier candidates

On Location, the leader in global sports and entertainment experiences and hospitality, is looking for an Executive Assistant to support the President of the Company. The ideal candidate must have the ability to work in a fast-paced environment and assist with a variety of administrative office tasks. This exciting role requires an assertive self-starter with exceptional attention to detail, excellent organization and project management skills, and effective written and verbal communication skills. The ideal candidate is tenacious, displays great time management skills, and is knowledgeable about the sports and entertainment industries. This entry-level position serves as a training opportunity and provides a path for upward mobility. Duties: Maintain an organized and structured approach to work and responsibilities to prioritize conflicting needs, proactively and timely handle all matters, and apply appropriate follow-through to ensure successful completion of tasks and projects. Manage calendar of appointments, meetings, teleconferences and events, and handle logistics of meetings as needed. Schedule and coordinate travel arrangements, including all logistics (lodging, itineraries, agendas, locations, transportation), compile travel-related documents, and maintain accurate travel reports and logs. Demonstrate high level of professionalism and confidentiality to handle extremely sensitive and/or proprietary information. Work closely with Executive team, as well as all Company Department heads. Lead and participate on various projects along with other members of the team. Liaise internally and externally as necessary with all levels of personnel, clients, and business associates with heavy emphasis on partners and agencies. Skills Entry-level position with opportunity for upward mobility Experience in sports and/or entertainment strongly desired Bachelor's Degree preferred Outstanding organizational skills and the ability to multi-task and manage multiple projects simultaneously Self-starter with a robust work ethic Maintains discretion and confidentiality Excellent written and verbal communication skills Strong time management and prioritization skills Must have strong interpersonal skills and professional phone etiquette Proficient in Microsoft Word, Keynote, Google Apps and Outlook Travel: You may be required to travel on company business On Location is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Are you ready to make a lasting impact and join a rapidly growing company that offers incredible opportunities for career advancement? The Technology division of Affiliated Monitoring is seeking a high-energy, detail-oriented, and results-driven Executive Assistant to support the Vice President of Technology and other technology team leaders. In this critical role, you will provide exceptional administrative and operational support, ensuring the efficient execution of technology initiatives across the organization. Your financial acumen, organizational skills, and proactive mindset will help drive key projects forward. Key Responsibilities Collaborate with the VP of Technology on budget planning and ensure team adherence to financial goals. Partner with vendors to manage recurring services, purchases, and contract renewals. Conduct budget reviews, reconcile purchases, and ensure financial records are accurate and up to date. Serve as a liaison between Technology leaders and key stakeholders, including other departments, team members, clients, and external vendors. Draft and edit professional, clear, and concise internal and external communications. Proactively manage complex calendars, schedule meetings, and coordinate travel arrangements for senior executives. Organize and facilitate large-scale team events and meetings, including agenda preparation, note-taking, and follow-up. Prepare and edit presentations, reports, spreadsheets, and other essential documents. Maintain and manage executive files and confidential information with discretion. Support special projects and provide backup assistance to other executive assistants as needed. Ideal Candidate Profile We're looking for an exceptional professional with the following: Financial Expertise: Proficient in Excel with demonstrated expertise in financial budgeting and planning. Organizational Excellence: Strong planning, time management, and multitasking skills with keen attention to detail. Communication Skills: Outstanding verbal and written communication abilities to interact effectively at all organizational levels. Problem-Solving Abilities: A proactive problem-solver who thrives in dynamic environments and can successfully manage shifting priorities. Tech Savvy: Experience using Microsoft Office 365 and collaboration tools like Microsoft Teams. Self-Starter: Resourceful, conscientious, and capable of working independently to meet deadlines and achieve results. Qualifications Experience: 5+ years of progressive administrative support experience, with at least 2 years as an Executive Assistant. Education: Bachelor's degree required, with a background in finance preferred. Demonstrated experience in complex MS Excel, calendar management, travel coordination, and managing executive schedules. Proven track record of handling confidential information with discretion. Strong interpersonal skills and ability to build partnerships across all levels of the organization. What We Offer Competitive compensation and a comprehensive benefits package, including: Excellent health, dental, and vision insurance coverage. 401(k) Retirement Savings Plan with employer match. Company-paid life insurance. Access to corporate discounts and commuter benefits. A chance to work with a highly talented and experienced team. Exciting company outings, catered lunches, and team-building events. This role presents a fantastic opportunity to grow professionally while contributing to the success of a fast-paced and innovative organization. If you have the skills, experience, and enthusiasm to excel in this role, we encourage you to apply today!

Our client, a global alternative asset manager, is looking to hire an Executive Assistant to support a Head of a client-facing group and their team. This role will be in the office 4 days a week and is offering a base salary of up to $125k, paid overtime, and a discretionary bonus. Responsibilities · Schedule and organize meetings, conferences, and off-sites. · Arrange complex travel plans, including roadshows. · Compose detailed itineraries and handle necessary travel documents. · Prepare agendas, letters, memos, and other routine correspondence. · Handle invoice processing and identify opportunities for process improvements. Qualifications · 5+ years of executive support out of financial services. · Demonstrates strong initiative and accountability, maintaining a proactive approach to tasks. · Ability to manage multiple tasks simultaneously, demonstrating attention to detail. · Knowledge of expense management tools (Concur) and travel logistics. · Ability to work collaboratively in a high-pressure, fast-paced environment.

Duties of Executive Assistant: The Executive Assistant will support executives with scheduling meetings Maintaining calendar's for executives Greeting any visitors/guests The Executive Assistant will help with meeting monthly deadlines Scheduling travel arrangements such as rental cars, flights, and others Travel and expense reporting Reaching out and contacting customers through email/ or phone calls The Executive Assistant will manage basic office administrative tasks including filing, printing, reporting Requirements of Executive Assistant: Prior experience in an E/A background helpful Knowledge of Microsoft Office Suite helpful Bachelor's Degree a must have

Job Details: This position directly supports the management team and requires foresight with a flexible aptitude, the ability to pursue and navigate high-level external communications on behalf of the chairman, as well as nurture collaboration with senior management and colleagues across departments. The ideal candidate will be a natural communicator, wildly organized, and have a growth mindset. Interest and knowledge of the media and Financial sectors will allow for greater success in this position. Job Responsibilities: Manage executives work and personal schedules and appointments Responsible for external and internal communication on behalf of executives Set up and coordinate meetings on behalf of senior management Prioritize task lists, projects, and approval flow Act as an effective gatekeeper of executive's time and schedule Arrange travel for senior management Help with ad-hoc duties and assist senior management as needed Coordinate communication with external and internal parties including but not limited to: permit renewal, communication with contracts, insurance agents and more Requirements/Qualifications: 3 years of experience in a similar role with exposure to finance, media, operations or merchandise Excellent verbal, written and interpersonal communication skills Impeccable multi-tasking and time management abilities Strong sense of discretion and confidentiality related to personal and business matters Candidate should be able to work with little supervision and anticipate executive needs Exhibited an ability to remain flexible in a fast-paced environment Strong proficiency with Google Suite and Microsoft Office

This role offers an exciting opportunity to support global research and development initiatives in a dynamic, fast-paced environment. The Senior Administrative Assistant III will provide high-level administrative support to Change & Enablement and Global R&D Communications teams. Key tasks include managing complex schedules, coordinating international travel, and preparing critical project documentation. The position requires proactivity, adaptability, and strong decision-making in support of cross-functional teams across global time zones. RESPONSIBILITIES Manage and maintain complex calendars including domestic and international travel planning. Coordinate internal and vendor meetings, including room bookings, IT setup, and refreshments. Provide administrative support to the R&D Change & Enablement team and Global R&D Communications team. Support global town halls and distribution of internal communications, maintaining accurate mailing lists. Develop, proofread, and edit internal and external communications and project documentation. Assist with vendor contract coordination, cross-functional events, and routine issue resolution. Independently maintain records, handle confidential information, and manage email communications. Prepare expense reports and monitor contract requisitions with minimal supervision. Identify process improvements and lead initiatives to enhance administrative efficiency. QUALIFICATIONS 6+ years of progressive administrative experience in complex organizational settings. Advanced proficiency in Microsoft Office Suite including Outlook, Excel, PowerPoint, SharePoint, and Teams. Experience coordinating across time zones and handling sensitive, confidential information. Excellent written and verbal communication skills and ability to engage with senior-level stakeholders. Strong organizational and multitasking abilities, proactive mindset, and adaptability to changing priorities. Proficient in Concur or similar expense reporting systems is preferred. Pharmaceutical industry experience is a plus. Education: High School diploma required; Associate's or Bachelor's degree preferred.

The Opportunity: We're looking for a proactive, detail-oriented, and highly motivated Executive Assistant to support the President of North America. This person will be a strategic partner who anticipates needs, solves problems before they arise, and enables the North America leader to stay focused on driving impact. You'll thrive in this role if you're organized, adaptable, and an expert communicator who excels in a fast-paced, ever-evolving environment. What you'll get to do: Administrative Support: Manage the President's complex calendar with an understanding of business priorities- schedule meetings, optimize time blocks, and ensure seamless coordination Organize domestic and international travel, including itineraries, accommodations, transportation, and all logistics Process expenses, track invoices, and ensure timely and accurate reporting Own or assist in ad-hoc projects that align with our mission, vision, and values Take the initiative on additional tasks to ensure daily operations run smoothly Communication: Serve as the key point of contact between the executive and internal teams, clients, and external partners Collaborate closely with other Executive Assistants to ensure continuity and consistent support across the organization Meeting & Event Coordination: Plan and execute onsite/offsite meetings, conferences, and events including booking rooms, managing AV needs, coordinating catering, and setting up spaces Prepare meeting agendas, take detailed notes, and follow up with actionable next steps Assist in the creation and refinement of presentations and other materials as needed We'd love to meet you if you have: 5+ years of Executive Assistant experience, supporting senior leadership Proven ability to stay organized and manage time effectively in a fast-paced environment Adaptable and resourceful, able to shift priorities with ease Strong communicator, comfortable engaging with internal and external stakeholders Discreet and trustworthy when handling confidential information Detail-oriented with a commitment to accuracy and follow-through Reliable, punctual, and accountable with a strong sense of ownership Independent problem-solver with sound judgment and a collaborative mindset Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and online research Available to work a hybrid schedule (4 days in office, 1 remote) Compensation: As required by New York State's salary transparency law, effective November 2022, the expected base salary for this position ranges from $90,000.00 - $105,000.00. Various factors are considered when extending offers, such as relevant skillset, training, years of experience related to the current job description, education, and our organizational structure. In addition to the base salary, PUIG offers a competitive benefits package that includes health and dental insurance, life insurance, disability insurance, 401K, paid holidays, a generous paid time-off policy, hybrid work environment, and career opportunities within a dynamic team. EEOC: Puig is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status, or any other characteristic protected by law. Diversity, Equity, and Inclusion Commitment: At Puig, we are continually looking for enthusiastic and committed individuals from a broad range of backgrounds and experiences to join our team. We believe that creating an inclusive environment in which you feel welcomed, valued, engaged, and empowered strengthens our business and fosters a culture where we are inspired to work hard, challenge ourselves, and be innovative in our thinking. Additionally, we believe that the diversity of our employees makes us a stronger company and better able to serve our customers around the world. About Puig: Puig creates unique and highly desirable beauty and fashion brands that empower people to reinforce their self-esteem and find their own expression in a family-owned company that aims to leave a better world for the next generation. Our brand portfolio is structured in three divisions: Beauty and Fashion, with the owned brands Carolina Herrera, Nina Ricci, Paco Rabanne, Jean Paul Gaultier, Dries Van Noten, Penhaligon's, Byredo, Dr. Barbara Sturm, and L'Artisan Parfumeur; the licenses of Christian Louboutin and Comme des Garcons perfumes; and Lifestyle fragrances, among them Adolfo Dominguez, Antonio Banderas, Shakira, and Benetton. The Charlotte Tilbury division, which includes the luxury makeup brand and the Derma division, with the Apivita, Uriage and Isdin brands. We sell products in 150 countries and operate 26 subsidiaries. At Puig we honor the values and principles put in place by three generations of family leadership. Today we continue to build on that legacy, through conscious commitments in our ESG agenda (environmental, social, and governance) aligned with the UN Sustainable Development Goals.

Our client is a chic, advanced contemporary women's apparel brand. They are looking for an Executive Assistant to support the founder. Executive Assistant Responsibilities: Run errands as requested - dry cleaning, grocery, etc. Assist with credit card expenses for business and personal matters Plan travel, including flights, accommodation, and ground transportation Schedule meetings and manage calendar Take accurate and comprehensive notes at meeting Make all doctors appointments/ personal appointments Available to assist Executive with all needs, even if it takes place on weekends or after hours. Manage meeting room reservations, room-setups, audio-visual needs, material transportation, and catering Executive Assistant Qualifications: Excellent executive administrative experience Strong communication and organizational skills Proficient with Microsoft Office Suite Ability to interact with senior leaders at all levels in a fast-paced environment, while remaining flexible, proactive, and efficient, with a high level of professionalism. Highly organized with the ability to perform multiple tasks and handle changing priorities successfully with minimal direct supervision. Experience exercising discretion and confidentiality with sensitive company information. Excellent organizational skills and ability to think proactively and prioritize work. Extreme patience for change of plans, chaotic work environment.

Our client, a leading venture capital firm focused on investing in the most promising blockchain, crypto, and Web3 startups is seeking a highly organized and proactive Executive Assistant & Special Projects Coordinator to support our CEO. This role goes beyond traditional administrative duties-it requires a strategic thinker who can manage high-level projects, oversee operational initiatives, and serve as a key partner in the execution of the company's vision. The ideal candidate will have experience in both executive support and project management! Company: Venture Capital Firm Position: Executive Assistant & Special Projects Coordinator to the CEO Location: New York, NY 4:1 Hybrid Hours: 9-6 or so with some flexibility required depending on CEO's schedule Compensation: $150-250K DOE + Bonus + Benefits Degree: Preferred Key Responsibilities: Executive Support: Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, preparing reports, handling correspondence, and coordinating travel. Project Management: Lead and assist in special projects, ensuring timely execution and alignment with company goals. Research, analyze, and present data to support decision-making. Strategic Initiatives: Work closely with the CEO on operational priorities, investor relations, and business development opportunities. Assist in driving key company initiatives. Communication Liaison: Serve as a point of contact between the CEO and internal/external stakeholders, including investors, partners, and portfolio companies. Event & Meeting Coordination: Organize executive meetings, offsites, and industry events. Prepare agendas, take minutes, and follow up on action items. Confidentiality & Discretion: Handle sensitive information with the utmost professionalism and confidentiality. Process Optimization: Improve efficiency by implementing better administrative systems and operational workflows. Qualifications: 5+ years of experience as an Executive Assistant, Chief of Staff, or similar role, preferably in venture capital, startups, crypto, or finance. Strong project management skills with a track record of executing high-impact initiatives. Deep interest in crypto, blockchain, and Web3 (prior industry experience is a plus). Exceptional organizational skills and the ability to prioritize multiple tasks in a fast-paced environment. Excellent written and verbal communication skills. Proficiency in Google Workspace, Slack, Notion, and project management tools (e.g., Asana, Trello). High level of professionalism, discretion, and emotional intelligence.

Executive Assistant to CEO/Founder Location: SoHo, NYC | Full-Time | On-Site 100% Compensation: $65,000-$85,000 + benefits A high-growth luxury brand is seeking an Executive Assistant to support the CEO/Founder and Senior Leadership. This highly visible role is perfect for someone who thrives in a fast-paced, design-focused environment and enjoys supporting strategic initiatives across the business. The role is a mix of business and limited personal support and offers an opportunity to work directly with executive leadership in a strategic capacity. Key Responsibilities: Manage complex executive calendars and meetings Coordinate projects, team communications, and leadership priorities Handle travel arrangements, expense reports, and vendor management Support internal events, HQ operations, and onboarding efforts Prepare agendas and handle sensitive communications Occasionally assist with personal scheduling and logistics Qualifications: 3+ years of C-level executive assistant experience Strong written and verbal communication skills Highly organized with strong discretion and professionalism Experience in hospitality, wellness, or luxury industries preferred Excellent communication, time management, and discretion Must be NYC-based and available for on-site work Proficiency with Asana Why Work With Us We partner with top employers across various industries and see new roles open up every week-from legal and corporate to operations, marketing, finance, and more. Whether you're actively job searching or just open to hearing about compelling opportunities, we'll keep you in the loop on roles that align with your skills, goals, and values. We take a personalized, transparent approach and are here to advocate for you every step of the way - from introductions to interview prep to offer negotiation. With a deep understanding of industry-specific challenges, TGC Search delivers leadership solutions that ensure our clients thrive at every level. About: We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.