Senior administrative assistant jobs in Edison, NJ

Compensation: $110,000-$125,000 base + OT + Bonus Overtime: Eligible (estimated compensation at ~$142,500-$165,000 depending on hours worked) + bonus (~20%) Hours: 45-50 hours/week Benefits: 100% paid Medical/Dental/ Vision, daily lunch provided Overview A leading Global Asset Manager is seeking a high-caliber Executive Assistant to support a Senior Executive in the firm's New York office. This role is ideal for someone who “just gets it”-a proactive, thoughtful, and highly reliable EA who brings strong judgment, a friendly and humble demeanor, and a desire to contribute meaningfully to the executive's success. You'll be part of a tight-knit, high-performing team environment where flexibility, polish, and a can-do attitude are essential. The right person is upbeat, collaborative, low-ego, and scrappy, with the ability to pivot quickly and stay two steps ahead. This is a long-term-growth opportunity for someone who wants to grow with the executive and deepen their career within asset management. Key Responsibilities Provide high-touch executive-level administrative support, including complex calendar and inbox management, scheduling, and coordination across global time zones. Anticipate needs and “look around corners” to ensure the executive is always prepared. Coordinate domestic and international travel, itineraries, logistics, and occasional personal support as needed. Prepare meeting materials, presentations, briefing documents, and follow-up communication. Serve as a warm, professional representative of the executive with internal and external stakeholders. Partner closely with other assistants and teams to ensure seamless operations and information flow. Manage expense reports, invoices, purchase orders, and other administrative systems. Handle last-minute changes with grace, perseverance, and a calm, solutions-oriented mindset. Participate in team initiatives, culture-building activities, and process improvements. Qualifications 3+ years of Executive Assistant experience within asset management or financial services (required). Strong business judgment, intuition, and the ability to anticipate needs before they arise. Friendly, positive personality with a willingness to pitch in and “do whatever it takes.” Team-oriented, collaborative, and genuinely enjoys supporting others. Polished communication skills (verbal and written), with a professional presence. Flexible, adaptable, and able to pivot quickly in a fast-paced environment. Strong perseverance, follow-through, and attention to detail. Ability to maintain confidentiality and exercise discretion at all times. Compensation & Benefits Base salary: $110,000-$125,000 Overtime: Eligible (estimated compensation at ~$142,500-$165,000 depending on hours worked) + bonus (~20%) Bonus: Annual performance-based Benefits: 100% employer-paid Medical, Dental, and Vision Free lunch daily Additional perks and firm-wide benefits

Senior Administrative Assistant - Project & Operations Support (Full-Time, Direct-Hire) Salary: $70,000-$84,000 Schedule: Monday-Friday | Full-Time | Hybrid Schedule (TBD) A faith- and community-based nonprofit organization in the Bronx is seeking a Senior Administrative Assistant - Project & Operations Support to support executive leadership and strengthen program operations across the organization. This role is ideal for an experienced administrative professional who excels in project management workflows, executive support, and high-level communication. Candidates who thrive in fast-paced environments, bring structure and clarity to complex initiatives, and are comfortable managing up to senior leadership will be especially successful here. About the Role Reporting to senior leadership, this position provides a blend of high-level administrative support, project coordination, operational oversight, and programmatic assistance. The ideal candidate is proactive, organized, and skilled at anticipating needs, streamlining processes, and keeping leadership aligned with priorities. Key Responsibilities Executive Administrative Support Manage calendars, scheduling, communications, and meeting preparation for senior leadership. Keep leadership aligned with deadlines, deliverables, and strategic priorities (“managing up”). Prepare and edit high-level correspondence, reports, and PowerPoint presentations. Maintain organized physical and electronic filing systems. Project Coordination & Workflow Management Assist with project planning, milestone tracking, and documentation of progress. Prepare agendas, facilitate meetings, take minutes, and ensure follow-through on action items. Coordinate cross-departmental communication for initiatives, audits, deliverables, and grant-related tasks. Implement or support project management tools and systems to streamline workflows. Operational Support Oversee office operations including supplies, vendor coordination, facilities requests, and event logistics. Support staff onboarding by scheduling trainings, preparing materials, and coordinating system access. Assist with expense tracking, invoice processing, and monitoring program expenditures. Programmatic Support Serve as a liaison between senior leadership and program teams to maintain communication and workflow. Collect, verify, and organize program data and reports for internal or funder purposes. Support documentation standards, compliance requirements, and audit readiness. Qualifications Required: Bachelor's degree preferred. 5+ years of administrative and/or operations experience supporting senior leadership. Strong project management skills, including timeline management and cross-functional coordination. Experience creating professional-level reports and presentations. Exceptional communication, organization, and time-management skills. Proficiency with Microsoft Office, Google Workspace, and project management software. Ability to handle confidential information with discretion. Preferred: Experience in nonprofit, community-based, or justice-related program settings. Familiarity with grants administration, budgeting, or invoicing. Ability to recommend workflow improvements and solve operational challenges.

Our client is located in Morris County, NJ. They are looking for an EA to support a C-Suite member of their firm. Responsibilities: coordinate meetings, and plan travel for C-Suite Executive Manage appointment calendars, coordinate meetings, review mail, as directed monitors budget and responds as appropriate Process and manage confidential material and information with a high level of discretion Oversee and assist in email and written communications Participate in creative brainstorming meetings for new projects Requirements: Bachelors degree is highly preferred 5+ years of experience as an executive or administrative assistant Strong familiarity with Microsoft Office Suite, including Outlook Based on experience, the salary range is $90-120k.

Executive Assistant - Financial Services (2 days in office, 3 days remote) Midtown Manhattan $115K base salary + bonus + full benefits (Please note candidates will be tested on MS Office and typing) About the Role: Support a senior Partner at a top financial services consulting firm Fast-paced, project-driven role with high visibility Key Responsibilities: Manage complex calendars across multiple time zones Coordinate detailed domestic and international travel Draft, proofread, and format executive-level communications and presentations Serve as liaison between the Partner, internal teams, and external clients Prepare expense reports and maintain budget tracking Lead and manage time-sensitive special projects Proactively anticipate needs and troubleshoot issues What We're Looking For: 5+ years of EA experience in private equity, investment banking, consulting, or similar Strong résumé stability and demonstrated long-term roles Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook) Typing speed of 65+ WPM (testing required) Excellent business writing, communication, and organizational skills Ability to handle confidential information with professionalism and discretion Preferred Backgrounds: Experience supporting executives in the financial services field Proven track record with project management and use of MS Office software on a daily basis

Our client, a leading global investment firm, is seeking an Executive Assistant to provide high-level support to several senior investment professionals in their New York office. This is an exceptional opportunity to join a fast-paced, collaborative environment and contribute meaningfully to a dynamic team. Key Responsibilities: Manage complex calendars and coordinate all logistics for internal and external meetings Arrange detailed domestic and international travel and prepare comprehensive itineraries Track high volumes of business expenses; prepare and process expense reports Assist with planning and hosting meetings, events, and team activities Serve as a key liaison across teams and with external stakeholders; demonstrate strong interpersonal skills and the ability to work effectively with a variety of personalities Provide back-up coverage for other Executive Assistants as needed Offer personal support (travel, reservations, mailings, etc.) when required Qualifications: Bachelor's degree preferred Minimum of 5+ years of administrative experience in a corporate environment, ideally within asset management or investment banking Technologically adept with strong proficiency in Microsoft Outlook, Excel, Word, and PowerPoint Comfortable operating in a fast-paced, real-time environment with shifting priorities Exceptionally organized with strong attention to detail; able to prioritize and manage multiple tasks seamlessly Excellent written and verbal communication skills; able to build strong working relationships across all levels High degree of discretion in handling confidential information Location: New York, NY (Hybrid - 3 days in office) Compensation: Expected annual base salary: up to $115K + paid overtime + discretionary bonus

About the Opportunity: This is an opportunity for an Executive Assistant to join one of the industry's top staging and design firms. This role is designed for someone organized and energetic with passion for growth and a desire to play a part in building the company alongside the rest of the team. You have two major areas of responsibility, project logistics and executive support. No two days are the same and you need to be purposeful with how you manage your time and thoughtful in how you approach your schedule. An orderly calendar and an accurate Airtable are a sign of a job well done. As a result of the remarkably high and consistent rate of growth, efficiency and increasing capabilities both on an individual and at a team level is a primary focus. The challenge of learning new things, finding new solutions and being capable of more than yesterday must be an exciting idea. Beyond this, the role is a bit your oyster. Make it what you will. The future is wide open and there are many avenues and opportunities that are now available. Lets build something stunning…if not a bit sassy. About the Company: Our client is a nationally reknowned staging and interior design firm. They offer high end home staging services that translate potential into tangible spaces. Their team partners with sellers, real estate agents, and brands in Manhattan, Brooklyn, and beyond to design memorable environments where beautiful living is easily visualized. Role and Responsibilities: This role's responsibilities fall into three primary areas. (% are estimates) ❖ Project Logistics 70% ❖ Executive Support 20% ❖ Warehouse Support 10% Project Logistics: The primary purpose of this role is to handle the paperwork, scheduling and data entry that surround our projects. Each portion is equally important. ● Manage projects from lead through removal Create and update project in airtable Create/Send Agreement and Invoice Confirm receipt of agreement and invoice Communicate with the client for access to apartment Communicate with building and contractors to get COI's and other protocols Schedule the move in/out Track renewals Coordinate with movers, painters, and designers to create a smooth install ● Manage Data Ensure all relevant documents and photos are being acquired and saved in correct place Ensure data, including but not limited to project metrics, install timelines, apartment metrics, airtable tasks and lists, are up to date and accurate Executive Support: The secondary but equally important role of this position is to support the executive team, primarily the CEO, in a coordination and organizational role. The ultimate goal is to maximize the time spent in each individual's unique and valuable skills/roles. ● Responsible for managing CEO's email Install Email system to limit the emails CEO handles each day Review, organize and “handle” CEO's email “regularly” ● Responsible for managing CEO's calendar Create and send calendar invites when directed Install Calendar system to streamline calendar process ■ Create color coding system ■ Create a way to have EA schedule CEO going forward ● Work with Chief of Staff to refine and tailor position to organizational needs They continue to grow at a rapid pace and CEO's needs continue to change. You, along with the Chief of Staff are responsible for ensuring this system changes to meet the changing needs Play an essential role in the development of sourcing infrastructure and systems ● Handle the holiday sends The holiday send is one of the largest non-staging projects of the year and is a priority within the company. Work with CEO to refine send list, card and gift Purchase card, gift and packaging materials Pack, label and ship gifts Qualifications/Requirements: There are several programs they use to communicate with, and save documents and data. It is imperative that you understand how these systems work and how they work within them. Some you are probably familiar with and some may be new. ● Mastery of Airtable Understand how to navigate between tabs, create/update projects, tasks, contacts, etc Understand how to create and filter views Understand how to navigate the online inventory and To Do Lists ● Mastery of Google Calendar Understand how to create, edit, share google calendar ● Mastery of Google Drive Understand how to navigate within Google Drive Understand how to create, share, move documents and folders ● Mastery of Gmail A large portion of our communication happens over gmail. There is an expectation that emails are responded to within a reasonable time and in an organized manner ● At least two years of working as a high-level executive assistant, ideally from a real estate or interior design background (not a must) ● High-touch, high EQ, observant, prescise, and ten steps ahead ● Sense of humor, resilient, and excellent communicator ● Able to give and receive feedback ● Bonus if you love marketing Hours and Compensation: 9-5, Monday thru Friday, in office, with some flexibilty $85,000 - $95,000 base salary Full benefits package including healthcare

Seeking a High-Impact Executive Assistant in South Orange, NJ! Are you a proactive administrative professional who wants your work to make a real difference in the community? GA Rogers + Associates is proud to partner with a local family services organization dedicated to supporting individuals with disabilities. We are looking for an Executive Assistant to serve as the "right hand" to the Executive Director. This isn't just about managing calendars-it's about being a strategic partner in a mission that matters. The Details: Location: South Orange, NJ (On-site) Salary: $70,000+ (Direct Hire) Schedule: Monday - Friday, 8am - 5pm The Benefits: As a Direct Hire placement, this position offers a comprehensive professional package, including: Competitive Salary: Starting at $70,000+ based on experience. Full Benefits Suite: Access to health, dental, and vision insurance. Security: Retirement savings plan options. Work-Life Balance: Paid Time Off (PTO) and holiday pay. Impact: The opportunity to work in a rewarding, community-focused environment. What you'll do: Act as a key liaison for the Board of Directors. Manage complex projects and high-level event planning. Ensure the Executive Office runs with seamless precision. Handle sensitive information with the highest level of discretion. What you bring: 5+ years of Executive Support experience (Non-profit experience is a plus!). Expertise in Microsoft Office Suite & Google Workspace. A Bachelor's degree (preferred) and a proactive, problem-solving mindset. Valid NJ Driver's License and CPR/First Aid certification. Ready to bring your organizational magic to a rewarding new environment? Apply now!

Our client in mid-town Manhattan is looking for a detail-oriented contract-to-hire Executive Assistant to provide high-level administrative support to their leadership team. Our client offers a hybrid work schedule and hourly rate of $37-$45 depending on experience. This position is for immediate hire. Key Responsibilities Complex Calendar Management: Proactively manage and prioritize busy calendars, including scheduling sensitive internal meetings, department-wide syncs, and performance reviews. Interview Coordination: Act as a primary point of contact for candidates to coordinate multi-stage interview loops, manage logistics, and ensure a high-quality "candidate experience." Advanced Presentation Support: Utilize Microsoft PowerPoint to design, format, and polish high-stakes HR presentations, including board decks, training materials, and company-wide announcements. HR Administrative Operations: Execute essential administrative tasks such as maintaining digital personnel files, managing expense reports, and utilizing the full Microsoft Office Suite to organize HR data and documentation. The ideal candidate will have a Bachelor's Degree (or equivalent experience) and experience supporting a Human Resources team. Due to the high volume of applications, we regret that we are unable to respond to all candidates individually. Thank you for understanding.

Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law. The ideal candidate will be responsible for planning, coordinating, and implementing projects within the decided-upon budget, timeline, and scope. They will also effectively monitor and present project updates to relevant stakeholders, clients, or project team members. Rate Range: 30-36.50HR Location: Roseland, NJ 4x a week 12 month contract+ extensions This role requires exceptional organizational skills, the ability to manage multiple priorities in a fast-paced environment, and a strong commitment to accuracy and confidentiality. The ideal candidate will thrive under pressure, demonstrate initiative, and ensure seamless coordination across executive offices. Key Responsibilities Executive Support Manage complex calendars, scheduling, and coordination of meetings across multiple time zones. Prepare agendas, take detailed notes, and distribute documentation for executive meetings. Draft, proofread, and edit correspondence, presentations, and reports with precision. Operational Coordination Prioritize and manage competing tasks and deadlines for three executives simultaneously. Serve as a central point of contact between VPs, internal teams, and external stakeholders. Organize travel arrangements, itineraries, and expense reports. Documentation & Communication Maintain accurate records, files, and documentation systems. Capture and summarize key decisions, action items, and follow-ups from meetings. Ensure timely communication and information flow across leadership teams. Administrative Excellence Handle confidential information with discretion and professionalism. Support special projects, executive initiatives, and cross-functional collaboration. Anticipate needs and proactively resolve issues before they escalate. Qualifications Proven experience as an Executive Assistant or in a similar administrative role supporting senior leaders. Exceptional organizational skills with the ability to manage multiple priorities simultaneously. Strong written and verbal communication skills; adept at documentation and note-taking. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools. Ability to work independently, exercise sound judgment, and adapt to shifting priorities. Former military background or experience in highly structured environments is a plus. High level of integrity, professionalism, and attention to detail.

Full Time, Permanent Position Our client is a dynamic and rapidly expanding brand management and private equity firm, is seeking a poised, highly capable Executive Administrative Assistant to directly support the COO in a fast-paced, high-expectation environment. This is a pivotal role requiring exceptional communication, organizational, and problem-solving skills, as well as the ability to navigate high-level, confidential matters with discretion and professionalism. The ideal candidate is a strategic thinker and confident gatekeeper who thrives in a high-pressure setting and is deeply committed to enabling executive productivity. Core Responsibilities: Act as the right hand to the COO, managing an extremely active calendar, coordinating complex scheduling across global time zones, and prioritizing competing demands Serve as primary point of contact and liaison for internal and external stakeholders, exercising sound judgment and diplomacy Coordinate board meetings, investor relations events, and key internal leadership gatherings, including preparation of agendas, briefing materials, and follow-up documentation Manage highly confidential and sensitive information related to business strategy, brand acquisitions, and key partnerships Handle travel arrangements, both domestic and international, providing on-call support as needed Proactively monitor deadlines, commitments, and deliverables to ensure the COO is prepared and supported at all times Draft high-level correspondence, memos, and reports with a sharp eye for tone, accuracy, and clarity Support ad hoc projects involving strategic initiatives, special events, and brand-related campaigns, often liaising with top-tier partners and executives Qualifications: Strong, hands-on experience supporting a CEO, COO, Chairman, Founder, or other C-suite executive in a demanding, fast-paced environment Strong discretion and professionalism in handling sensitive and high-stakes information Highly polished communication skills, written and verbal, with the ability to interface confidently with investors, board members, and brand partners Masterful calendar, time, and task management skills, with a “no task too small” mentality and proven ability to stay calm under pressure Background in private equity, brand management, retail, fashion, or consumer goods is a significant plus, but not required

Operations Manager & Executive Assistant Contract, 6 months Onsite- NYC, NY 10027 Hours: 35 hours per week, Must Haves: Bachelor's Degree 3-5 years of experience Must have strong proficiency with MS Office and Google Workspace (Drive, Sheets, Docs, Forms, Slides, Calendar, etc.) Ability to prioritize and manage multiple tasks under short and changing deadlines required. Preferred Skills: Experience in higher education Familiarity with Columbia The Operations Manager is the main representative for the Dean's Office to all stakeholders, internal and external. The Operations Manager oversees the operational activities of the office to ensure effective collaboration and management of all systems, processes and procedures, and is the Executive Assistant, providing primary administrative support, to the Vice Dean. CHARACTERISTIC DUTIES AND RESPONSIBILITIES: (100% of total job) Coordinator: (50%) The Operations Manager helps to ensure the effective management of the Dean's office-managing independently the operations of the office, the communication function of the Dean's Office, and represents the Dean's Office to the school and external stakeholders as necessary. The Operations Manager is expected to act on behalf of the Dean, Vice Dean, and other members of the Dean's senior team with a degree of autonomy and independence. Handles critical correspondence with faculty, alumni, and other constituents on behalf of the Dean and Vice Dean of GS including writing and editing correspondence for the executive team. The incumbent is expected to be able to manage important relationships with a degree of autonomy and independence. This person is responsible for creating and maintaining processes, procedures, and systems for the Dean's Office. The Operations Manager will work on other operations tasks and activities as directed. Executive Assistant: (50%) Provides primary administrative support to the Vice Dean. Will assist in scheduling for the Vice Dean's team and on behalf of the Vice Dean with external colleagues. Daily management of budgets for the Vice Dean, including processing of expense reports, invoices and purchase requisitions for approval while ensuring that University policies and procedures are being adhered to by the Dean's Office. Responsible for the management of approximately $5MM in financial transactions for the School. Manages special projects and initiatives for the Dean's executive team. Assists with administration duties, drafts correspondence, assembles and distributes materials for meetings; assists with the preparation of visual presentations and memoranda; coordinates arrangements for special events; makes travel and other arrangements for Dean's and Vice Dean's travel. Performs other duties as assigned or requested

Executive Assistant to Chief Operating Officer, Global Aviation Investment Firm, Meatpacking District, NYC Our client, a large and growing global firm that invests in aviation, is looking for an Executive Assistant to one of the Founders/COO. This is not a traditional EA role-it's a blend of managing day to day logistics as a true “right hand” strategist. This is an ideal opportunity for someone who thrives in a fast-paced, agile environment with at least 5 years of “high touch” executive level support. Key qualities for success are having a creative mindset, the ability to run key projects and problem solve with little intervention. This is an in-person role in their office in the meatpacking district. About the Job: Optimize the COO's time handling complex global calendar management/ meeting scheduling and understanding shifting priorities; attend some meetings, as needed Arrange domestic and international travel arrangements and itineraries Prioritize inbox and craft emails on his behalf Information gatekeeping: Coordinate key meetings and projects with internal stakeholders including preparing briefings and research ensuring the COO is 3 steps ahead; act as a conduit to the team/direct reports Arrange special events, dinners Expense reporting, Some personal work; errands, ad hoc requests Ad hoc projects Salary Plus Discretionary Bonus, Comprehensive Health Benefits About You: At least 5 years of experience as an Executive Assistant to a busy high- level executive, preferably in the private equity or overall investment space. Bachelor's Degree Very detail oriented and organized with superior project management skills High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence Microsoft Office Suite; tech savvy A creative mindset that is looking to solve problems; excellent communication skills with a true collaborative approach and “high-end” service mentality Warm, engaging and agile

Contract Executive Assistant Opportunity - Somerset County Unlock operational excellence for your team! We are seeking a highly organized Contract Executive Assistant in Somerset County to support senior leadership with comprehensive administrative expertise. In this role, you will: Manage complex calendars and travel arrangements Coordinate meetings and handle confidential correspondence Support digital workflow and process improvements Assist with document preparation and cross-team collaboration The ideal candidate excels in communication, tech-savvy multitasking, and thrives in fast-paced environments. Today's executive assistants often contribute to both classic support tasks and technology-driven initiatives, helping organizations streamline processes and respond quickly to priorities Take the next step-submit your application today. Email : jessica.charne@roberthalf.com

Reports To: Chief Executive Officer About the Organization First Responders Children's Foundation is a national nonprofit dedicated to supporting the children and families of first responders through scholarships, mental health programs, emergency assistance, and community engagement. With nearly 25 years of impact, the Foundation partners with law enforcement, fire departments, emergency medical personnel, and community leaders-as well as corporate, philanthropic, and government partners-to strengthen those who serve on the front lines. Position Summary The Executive Assistant (EA) to the CEO plays a pivotal role in ensuring the effectiveness of the Foundation's top executive. This high-trust position provides administrative, operational, and communications support to maximize the CEO's time and focus on strategic priorities. The ideal candidate is proactive, detail-oriented, and composed under pressure. They bring excellent judgement, exceptional writing skills, and emotional intelligence-capable of representing the CEO with board members, senior leaders, elected officials, and first responder leadership. This is an opportunity to shape a new role during a time of rapid growth as the organization approaches its 25th anniversary. Key Responsibilities: Executive Operations & Calendar Management • Manage a dynamic calendar, coordinating meetings, events, and travel with accuracy and foresight. • Prepare all materials in advance-agendas, talking points, and briefing memos-ensuring the CEO is well-prepared for every engagement. • Anticipate needs by tracking priorities, action items, and follow-ups, maintaining momentum across initiatives. • Provide concise daily or weekly briefings summarizing upcoming commitments and critical issues. Email, Correspondence & Communications • Manage and prioritize the CEO's inbox, drafting and responding to communicationswith clarity, professionalism, and sound judgement. • Prepare polished letters, acknowledgments, and board correspondence that reflect the organization's tone and values. • Manage the CEO's social media accounts including posting for all relevant events and activities. • Serve as the first point of contact for the organization by answering phone calls and responding to email, handling inquiries with discretion and a calm, professional demeanor. Technology & Administrative Support • Support the CEO during meetings and events, including tech setup (Zoom, Teams) and document management. • Coordinate with IT and vendors to maintain smooth operation of the CEO's digital tools and access. • Keep systems organized for tracking tasks, documents, and key deadlines. • Admin support for the development and marketing teams as needed. Stakeholder & Board Relations • Act as liaison between the CEO and board members, donors, first responder partners, and other high-level stakeholders. • Coordinate logistics for board meetings and executive events, including material preparation, note-taking, and follow-up tracking. • Maintain organized records of executive communications and board documentation for institutional continuity. Work Schedule & Expectations • Flexibility and responsiveness are essential to align with the CEO's schedule and travel. • Availability during occasional evenings, weekends, or holidays may be required for events or travel coordination. • Maintain the highest standards of professionalism, confidentiality, and reliability at all times. Qualifications • 3-5 years of experience supporting a C-level executive, ideally in a nonprofit or mission-driven organization. • Proven ability to manage multiple priorities with discretion, accuracy, and grace under pressure. • Exceptional written and verbal communication skills, with impeccable grammar andattention to tone. • Highly organized and self-directed, with strong technological proficiency (Outlook or Gmail, Office or Google Suite, Zoom/Teams, Powerpoint or Google Slides, and Canva). • Professional, discreet, and committed to representing the CEO and organization with integrity. Preferred Attributes • Experience supporting leaders who rely on strong administrative and digital support. • Familiarity with nonprofit governance, board communications, and fundraising events. • Deep respect for first responders and public service. To Apply Please submit: • Your resume • A brief cover letter • A sample of formal written communication (e.g., a letter or board memo prepared on behalf of an executive; anonymized if needed)

House of SpeakEasy | New York, NY House of SpeakEasy is seeking a resourceful, discreet, and mission-aligned Executive Assistant to support the integration of all staff and programs. This is a vital operational role that ensures the seamless execution of our creative, literary, and educational work-on stage, in schools, and on the road. The Executive Assistant will anticipate, plan, execute, and follow through on needs, manage communications and calendars, and keep our fast-moving organization coordinated and on track. Ideal candidates will thrive in a dynamic, purpose-led environment and bring a calm, proactive, and creative mindset to each task, big or small. We are looking for someone with demonstrated experience as a team player. Key Responsibilities Administrative support Schedule people, programs, and calendars. Coordinate meetings, travel, and logistics. Organize and prioritize emails, phone calls, and other correspondence. Anticipate needs and resolve scheduling conflicts. Plan for success, own failures. Communication Liaise between the Executive Director, staff, and external partners. Draft, edit, and proofread communications, presentations, and reports. Represent House of SpeakEasy with professionalism, warmth, clarity, and a deep understanding of our mission. Document management Maintain organized records and systems across platforms. Support grant and donor communications with timely document prep and coordination. Event and project coordination Provide scheduling and logistics support for Seriously Entertaining, the SpeakEasy Gala, and Bookmobile and educational events. Coordinate retreats, leadership meetings, and partner engagements. Track progress and ensure accountability with internal and external projects. Strategic assistance Conduct research, synthesize, findings, and prepare teams for meetings. Provide ad hoc support across programming, development, and storytelling initiatives. The Ideal Candidate Will Have Skills Excellent written and verbal communication. High emotional intelligence and impeccable discretion. Proficiency with Google Workspace, Microsoft Office, Zoom, and other productivity tools. Superb organizational and time-management skills. Culture A can-do attitude and a collaborative spirit. Attention to detail with a love of systems. Ability to remain calm and responsive amid shifting priorities. Genuine interest in literature, storytelling, and educational equity. Experience 2+ years supporting senior leadership or executive teams. Comfort managing multiple stakeholders and sensitive communications. Experience in nonprofit, arts, publishing, or education sectors preferred. Contract Details Location: NYC, Gramercy Schedule: Full time, on-site, (40 hours/week, plus occasional evening and weekend events) Type: Contract Compensation: $52,500 Apply: Send resume, cover letter, and relevant links to *************************** We offer health insurance, paid time off, and participation in a 401K savings plan. Applications reviewed on a rolling basis.

A minority-owned professional recruitment and staffing advisory firm assisting clients with direct hire and contract talent search solutions across a variety of skillsets and industries, Russell Tobin is disrupting the industry with our total dedication to creating bespoke programs that enable our clients to meet their exact recruiting goals. How do we accomplish this? With an empowering corporate culture based on continuous learning, accountability, and growth-and the result is an impressive roster of clients, long-lasting business relationships, and one of the best places to work in the staffing sector. Pride Global is seeking a motivated and organized Administrative Assistant to support our New York City office. This is an excellent opportunity for someone who enjoys keeping things running smoothly, has great attention to detail, and is excited to grow within an organization. The ideal candidate will be proactive, reliable, and eager to learn beyond traditional administrative duties. Responsibilities: •Serve as the main point of contact for general office operations for the building and outside vendors. •Manage incoming and outgoing mail and deliveries. •Handle bank deposits and managing of checks. •Maintain and order office and kitchen supplies; coordinate with vendors as needed. •Assist with scheduling, meeting coordination, and event logistics. •Support company events, engagement activities, and team celebrations. •Help coordinate interviews and candidate logistics alongside the recruiting team. •Maintain an organized and welcoming office environment. •Assist leadership with ad-hoc administrative projects. Qualifications: •Bachelor's Degree required •1-3 years of administrative or office management experience preferred (internships or entry-level experience welcome) •Strong communication and organizational skills •Proficiency with Microsoft Office •Comfortable managing multiple priorities in a fast-paced environment •Friendly, professional demeanor and a proactive, team-oriented mindset •Missing something? If this sounds like a great job you can do, but you're missing a few qualifications, we encourage you to apply anyway. We understand a diverse workplace requires a diversity of experience-and we want to include yours in the mix if you've got the skills we need! Important Details: •Location: New York, NY •Compensation: $25-$30/hour (based on experience) •Schedule: Monday-Friday, In-Office Our Benefits •A complete benefits package that includes health, medical, vision, and 401k, as well as a range of free programs aimed at supporting employee wellness. •Opportunities for growth and development across a global corporate network while impacting people's lives and Helping the World Work as part of the Pride Global family of companies. •A supportive workplace that promotes diversity of thought, new ideas, and team success through an empowering, inclusive corporate culture (learn more at decidedlydiverse.com). •Access to inspiring events, invitations to happy hours, and many more opportunities for fun with the most dynamic and motivated team in the industry. Our Pledge The Pride Global family of companies is an Equal Opportunity Employer. We believe in an inclusive workplace that values different perspectives, fosters creativity, and delivers innovative solutions for ourselves and our clients. We aim to hire and cultivate talent from all backgrounds at the same time we work to create opportunity and address challenges for diverse professionals in our workplace and our industry. If you require any accommodations or have questions, please reach out to **************************. For more information, visit our website at prideglobal.com.

Global firm has an excellent opportunity to join their collaborative environment in a role supporting the CTO and team with administrative support and project coordination. This position is perfect for a motivated, efficient and detail orientated individual with strong communication skills. Responsibilities Include: Provide administrative assistant to the CTO and their Chief of Staff. Coordinate senior leadership team's calendars, including scheduling appointments, arranging meetings, and anticipating needs Assist with drafting presentation and briefing materials Submit and receive purchase orders, coordinating renewals and vendor follow ups as needed Maintain data and project updates for internal check-ins and coordination with other teams, assist with project reporting and communication with all parties involving deadlines, deliverables, status updates, and the like Manage the IT Contracting process including coordination with the legal team and facilitating document review across necessary parties Assist with planning and coordination of team events occasionally Provide back-up admin support to other team members as required. Work on special projects as assigned. Qualifications Include: Bachelor's degree or equivalent experience is strongly preferred Minimum of 3 years of experience in an administrative or project coordinator role (or one that combines both) working in a fast-paced environment Exceptional organization, project management, and time management skills Outstanding interpersonal and communication skills, both verbal and written Strong technical skills; Proficiency in MS Office Suite (specifically Outlook, Word, Excel, and PowerPoint)

Growing manufacturing company with great growth and benefits is seeking an Administrative Assistant & Office Manager. This great opportunity will be on-site Monday to Friday. The Administrative Assistant & Office Manager is responsible for providing administrative support to leadership and staff while overseeing the daily operations of the office. This role will work closely with the executive team and CFO, and ensures efficient office workflow, maintains organizational systems, supports communication, and manages office resources to create a productive work environment. The ideal candidate holds the following: 1+ years of proven experience as an administrative assistant, office manager, or similar role Technically savvy Associate's or Bachelor's degree preferred The day to day responsibilities are as followed: Provide administrative assistance to executives and team members Manage calendars, schedule meetings, and coordinate appointments Prepare correspondence, reports, presentations, and meeting materials Handle incoming calls, emails, and visitors in a professional manner Maintain filing systems (digital and physical) and ensure document accuracy Oversee daily office operations to ensure efficiency and organization Order, track, and manage office supplies and equipment Coordinate office maintenance, repairs, and vendor services Implement and maintain office policies and procedures Manage office budgets, invoices, and expense tracking Serve as a central point of contact between staff, management, and external partners Assist with onboarding new employees and coordinating training materials Organize company meetings, events, and travel arrangements Support internal communications and office-wide initiatives Compensation & Benefits Competitive salary based on experience Health, dental, and vision insurance Paid time off and holidays

Lakeside Manor is an assisted living facility in Staten Island, NY. With a commitment to quality care, Lakeside Manor serves its community through comprehensive health services and a compassionate team dedicated to resident well-being. Potential candidates can look forward to joining a reputable organization known for its exceptional standards in health care. Role Description We are seeking a highly organized and dependable Administrative Assistant to join our team. This role is perfect for someone who thrives in a fast-paced environment, enjoys multitasking, and is eager to support daily office operations. Key Responsibilities Scan, file, and maintain accurate records Complete paperwork and ensure proper documentation Make and receive phone calls with professionalism Provide general administrative support across departments Adapt to shifting priorities and assist wherever needed What We're Looking For Strong organizational skills and attention to detail Excellent communication skills (written and verbal) Ability to multitask and manage time effectively Flexibility with tasks and scheduling Proficiency with basic office equipment and software Why Join Us? Supportive team environment Opportunities to learn and grow Flexible hours to accommodate work-life balance If you're reliable, resourceful, and ready to take on a variety of tasks, we'd love to hear from you! Salary is $21-26 an hour depending on qualifications and experience Employee contribution Medical insurance offered. PTO and sick time