Senior administrative assistant jobs in El Monte, CA

In-Person | Full-Time | Field & Office Based Company: Enhaus Design Build Enhaus Design Build is a fast-growing, design-build firm specializing in residential, multi family construction, ADUs, and design-forward homes across Los Angeles. We operate in a high-accountability environment where execution, organization, communication, and teamwork are non-negotiable. As we continue to scale, we are seeking a highly organized, detail-oriented, and execution-driven Executive Assistant to support leadership, coordinate marketing initiatives, and help drive projects and events forward. Role Overview This is a full-time, in-person role that requires working from the office and traveling locally between active job sites, events, and meetings. You will support executive leadership while also assisting with marketing execution, CRM management, and event coordination. Success in this role is measured by how well tasks are executed, how clearly information is communicated, and how effectively details are managed across the team. This is not a remote role. Key Responsibilities Executive & Administrative Execution Provide in-person administrative support to executive leadership Manage calendars, meetings, deadlines, and priorities with precision Track action items and ensure timely follow-through Draft clear, professional emails, documents, and internal communications Organize contracts, proposals, invoices, and internal documentation Maintain clean digital filing systems and task trackers Assist with expense tracking and coordination with accounting Support and enforce internal processes and SOPs Ensure no tasks, deadlines, or communications fall through the cracks Task Management, Accountability & Team Support Manage multiple tasks and priorities in a fast-paced environment Take full ownership of assigned responsibilities from start to finish Maintain organized task lists, deadlines, and progress updates Communicate status clearly and proactively Identify problems early and help drive solutions Support team members to ensure collective success Execute reliably without reminders or micromanagement Marketing, CRM & Field Coordination Execute marketing initiatives and support ongoing campaigns Maintain clean and accurate CRM records (experience with HubSpot is desired but not required) Track leads, deal stages, notes, and follow-ups Draft written marketing, email, and event communications Coordinate with designers, photographers, videographers, and vendors Travel to job sites as needed to support coordination and marketing efforts Ensure marketing timelines and deliverables are met Event & On-Site Execution Coordinate and execute logistics for client events and workshops Travel locally between project sites and event locations Communicate clearly with vendors, clients, and internal teams Manage schedules, materials, and on-site setup Provide on-site event support with professionalism and attention to detail Complete post-event follow-ups, documentation, and CRM updates Qualifications & Requirements Available full-time, in person Able and willing to travel locally from project to project Highly detail-oriented with strong organizational skills Strong verbal and written communication skills Excellent task management and prioritization abilities Responsible, reliable, and accountable Team-focused and goal-oriented mindset Creative and comfortable contributing ideas Willing to tackle new problems and adapt quickly Proactive, confident sharing opinions and asking questions Enjoys organization, structure, and clean systems Experience working in a fast-paced work environment Proficient with Google Workspace (Gmail, Docs, Sheets, Calendar, Drive) Experience with HubSpot CRM is a plus, but not required Interested in learning and supporting marketing initiatives Why Join Enhaus Direct exposure to leadership and real responsibility Clear expectations and measurable performance standards Dynamic role spanning office, field, and event environments Opportunity to grow into Operations, Office Manager, or Executive Operations roles High-performance, team-driven culture with room to grow

Administrative Assistant ICO is seeking a reliable and organized Administrative Assistant to support daily office operations. This is a full-time, in-office position. The ideal candidate is detail-oriented, proactive, and comfortable working in a professional environment supporting multiple team members. Qualifications Previous administrative or office support experience (4+years) High school diploma required; college degree preferred Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational and multitasking skills Excellent written and verbal communication Professional demeanor and attention to detail Ability to manage priorities and meet deadlines Reliable transportation Experience in commercial property management is a plus Familiarity with Yardi Voyager is a plus Familiarity with SharePoint is a plus Responsibilities Provide general administrative and reception support Answer phones, greet visitors, and direct inquiries Handle mail, scanning, copying, filing (digital and hard copies), shipping (FedEx, UPS) Maintain office supplies and organized common areas Assist with scheduling and coordination of office activities Create organization charts Support team members with administrative tasks and other special projects Perform errands and other duties as needed Required Skills Detail-oriented and organized Strong communication and interpersonal skills Ability to multitask in a fast-paced environment Project Management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint ) Professionalism and reliability We Offer Competitive compensation Stable, professional work environment Collaborative team culture

Office Coordinator Employment Type: Full-Time We are looking for a highly organized and proactive Office Coordinator to provide administrative support across multiple departments at our Norwalk location. This role is essential in ensuring smooth day-to-day operations and delivering exceptional service to internal teams. Key Responsibilities: Serve as the central point of contact for office coordination and administrative support Manage scheduling, meeting logistics, and departmental communications Assist with document preparation, data entry, and reporting Coordinate office supplies, vendor relationships, and facility needs Support cross-functional teams with special projects and events Maintain confidentiality and accuracy in handling sensitive information Qualifications: 2+ years of experience in office coordination or administrative support Strong organizational skills and attention to detail Excellent communication and interpersonal abilities Proficiency in Microsoft Office Suite and other administrative tools Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment What We Offer: Competitive compensation and benefits package Collaborative work environment with opportunities for growth Onsite role with direct impact on multiple departments Compensation: $27 to $30 per hour Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

: University Advancement serves Cal State Fullerton by building and strengthening relationships with the communities we serve to encourage advocacy, investment and support of the University, its mission, goals and programs in support of student and alumni success. We seek an exceptional individual to join our team as the Executive Assistant to the Vice President (Executive Assistant III). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity. Reporting to the Vice President for University Advancement, the Executive Assistant is responsible for overseeing highly sensitive and confidential administrative, operational, and project management support work for the Vice President. Oversees complex, highly sensitive documents and collaborates regularly with the Chief of Operations and the Vice President's administrative team. Provides agile, proactive, reflective, and highly skilled executive-level functions in support of the Vice President. Independently performs a wide range of high-level administrative, financial, analytical, and technical responsibilities to support the effective operations of the Vice President's Office. Assists the Vice President in carrying out a wide variety of programs and activities of the Division and is required to simultaneously carry out a wide range of activities requiring extensive coordination to meet frequent deadlines. Represents the division as the primary resource person and information liaison for the President's Office, other division VPs, senior administrators, Deans, senate leadership, VP's Leadership Team, and Executive Committee. Communicates with city officials, donors, and Chancellor's Office executives and staff for scheduling purposes and inquiries. Coordinates board relations for the Cal State Fullerton Philanthropic Foundation board and works closely with the foundation staff, the board secretary and Chief Financial Officer. Responsible for a variety of complex and high-impact special projects and events for the Vice President's Office. Provides leadership and independent approaches to projects and priorities. Must use considerable judgment in the development of policies and procedures related to issues not covered by existing policies and procedures. Must use creative and independent determination methods to meet goals. Other duties as assigned. Essential Qualifications Equivalent to a bachelor's degree in related field and four years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis. Working independently under minimal supervision, oversees highly sensitive and confidential administrative, operational, and project support work for university leadership. Work is focused on ensuring alignment with overall objectives. Demonstrates advanced discernment in selecting methods and techniques for recommending and implementing solutions. Often provides guidance to other administrative staff. Manages complex and high impact special projects. In collaboration with management, assesses, formulates, and evaluates programs, policies, and procedures. Decision-making is based on best practices; relevant standards, guidelines, organizational policy; and overall strategies and goals. Handles multiple work priorities and may provide lead work direction with accountability for results. Thorough and advanced knowledge of the principles, problems, and methods of business administration and operational and fiscal management. Excellent project planning skills, with the ability to manage multiple projects and deadlines simultaneously. Advanced public and internal relations skills to effectively represent the university leader, engage and collaborate with internal stakeholders, and manage relationships with external stakeholders. Advanced skill in leading, training, and mentoring other administrative staff. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Expertise in administrative survey techniques, operations, and systems analysis, including the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Five to seven years of experience as an executive assistant to a senior administrator or operational experience working in a higher-level management office with progressive responsibility. Experience working with a board of directors. Experience working in higher education setting. License/Certifications A valid California driver's license. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Must be able to work annual commencement ceremonies. Additional Information California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions. Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement. Hiring Preference On-Campus CSUEU Employees Advertised: Dec 18 2025 Pacific Standard Time Applications close: Jan 08 2026 Pacific Standard Time

Amazon MGM Studios is seeking a self-driven, highly organized, customer-obsessed Executive Assistant to support the Head of Global TV. This high impact, high visibility role requires outstanding planning and communication skills. The right candidate will understand leader and team priorities, demonstrate the ability to proactively anticipate needs, and drive improvements that build capacity for the leadership team. A high degree of diplomacy, integrity, and discretion in handling confidential information is essential, as is the ability to turn on a dime, thrive in ambiguous situations, and deliver high-quality results without knowing the whole picture. The right candidate will juggle competing priorities with excellent judgment, flexibility, and a positive team and service-oriented attitude. Impeccable attention to detail is required. Clear written and verbal communication is a must, as is a comprehensive understanding of the organization, leadership team structure, and business partner/stakeholder roles. As the lead EA of the Amazon MGM Studios TV organization, this role partners with the leadership team and their EAs to foster a process-driven, efficient, and inclusive environment. The ideal candidate must work successfully in a team environment, building effective relationships with peers, stakeholders, and partners inside and outside the group while maintaining a comprehensive knowledge of business objectives to support team goals and a thorough grasp of organizational procedures and best practices that drive operational efficiency. This role requires five (5) days a week in office. Key job responsibilities Complex calendar management and coordination for high-level internal and external meetings - Seamlessly manage detailed domestic and international travel itineraries, as well as expense reporting - Manage team space planning and onsite morale/team building activities - Partner closely with the leadership team, key business partners, and Studios EAs to provide holistic support to the organization. - Track and help drive completion of key deliverables and follow up on action items - Coordinate and communicate effectively with a variety of groups including peers, internal stakeholders, clients, agents and talent - 5+ years of executive assistant experience - Experience with executive level calendar management - Experience with domestic or international travel coordination - Experience with Microsoft Office products and applications - Experience in a fast-paced, high-tech company Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company's reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit ********************************************************* for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner. Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $66,800/year in our lowest geographic market up to $142,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit ******************************************************** This position will remain posted until filled. Applicants should apply via our internal or external career site.

Job DescriptionBenefits: 401(k) Dental insurance Health insurance Opportunity for advancement Training & development Vision insurance Are you a highly skilled tax professional with a passion for strategic financial solutions and a keen eye for detail? If you're ready to be part of a dynamic team making a meaningful impact in the lives of high-earning professionals, this is your opportunity. Company Overview: At Genwealth 360, we redefine financial planning by integrating tax planning as the cornerstone of our holistic approach. Catering to a clientele of physicians and dentists we pride ourselves on delivering innovative, forward-thinking strategies that go beyond mere compliance. Join us in our mission to empower our clients with knowledge and unparalleled financial solutions. Position Overview: As a Strategic Tax Analyst at Genwealth 360, you will be more than a tax expert; you'll be a financial innovator. In this role, you will analyze tax data, identify tax-saving opportunities, prepare tax returns for our high networth medical professionals and practice owners, and ensure compliance, all while contributing to comprehensive financial strategies that optimize our clients' overall fiscal health. Key Responsibilities: Conduct in-depth tax research and analysis, ensuring alignment with federal, state, and local laws. Prepare and review complex tax returns for high-net-worth individuals and corporate entities. Proactively identify and recommend tax-saving strategies. Collaborate with financial planners to integrate tax strategies into broader financial plans. Stay abreast of tax law changes, translating them into actionable strategies. Educate and advise clients, enhancing their understanding and engagement. Qualifications: Bachelor's degree in Accounting, Finance, or related field (Master's In Accounting, Enrolled Agent, CPA preferred). 3-5 years of experience in tax analysis/ tax preparation, with a focus on high-net-worth individuals, complex tax planning, and strategic financial management. Profound knowledge of tax laws and regulations. Proficiency in Pro Series and Microsoft Excel. Exceptional analytical, problem-solving, and organizational skills. Ability to thrive in a collaborative environment and meet tight deadlines. Benefits: Competitive salary of $105,000 per year. A comprehensive benefits package, including healthcare, dental, and retirement plans. Unique professional development opportunities, including on-going training and mentorship. A collaborative, supportive, and innovative work culture. Pathways for career growth and advancement in a pioneering financial firm. How to Apply: Are you ready to join a team where your expertise not only ensures compliance but drives financial innovation? If you're a dedicated tax professional eager to make a significant impact, we want to hear from you. Please submit your resume and a cover letter detailing your qualifications and your vision for the role to ********************** Embark on a career that transcends the ordinary. Apply today and become a pivotal part of our trailblazing team at Genwealth 360 Inc.

The Sr. Executive Assistant will support the President of Original Programming for FX Entertainment. The Sr. Executive Assistant will be responsible for managing a wide range of administrative and creative duties. Must be able to work independently with little or no supervision, as well as with others, and must be diplomatic, exceedingly well organized, flexible and enjoy the challenges of supporting both business and personal matters. Please note: FX offices are projected to relocate to Burbank in February 2026. Responsibilities: * Represent the office of the President by effectively communicating with teams at all levels internally and externally. * Schedule meetings, coordinate scheduling, makes travel arrangements and various administrative tasks relating to FX Original Programming. * Answering phones and logging calls while generating a comprehensive understanding of the industry and agency landscape. * Responsible for calendar management, heavy meeting planning involving frequent changes, utilizing online resources for all the above- visitor drive-ons. Keep large group informed of frequent changes due to high demands. * Evaluates material (Scripts, Rough Cuts, Outlines, Submissions). Reads scripts and outlines, watches rough cuts. * Manages delivery of incoming scripts / cuts and track shooting schedules. * Manage communication between the Current/Development departments and studios / production. * Coordinate with and distribute materials pertaining to original programming with other FX departments. * Coordination of complex executive meetings and events * Reconcile invoices, track budgets, and complete expense reports. Basic Qualifications: * 2+ years' experience supporting at the executive level. * Experience scheduling travel arrangements including airfare, hotel, car arrangements, etc. * Expert level written and verbal communication skills, strong decision-making ability, and attention to detail. * Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook. * Handle and maintain highly confidential and sensitive information. * Exceptional work ethic and trustworthy * Willingness to work overtime with short notice; ability to work flexible work hours. * Knowledge and passion for entertainment and the desire for a career in TV. * Highly skilled in meeting deadlines, prioritizing work, and driving quality results. * Maintain flexibility and adaptability, changing course of action quickly when necessary. * Approaches work with a strong sense of purpose, competence, authority, and compassion. The hiring range for this position in Burbank, CA is $65,300 to $87,500 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

CTC Relations is a premier boutique recruiting firm. We are currently working with an International premier legal firm representing companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, venture firms, private equity firms, and Fortune 500 investment banks that finance and advise them. Job Description Provides administrative support: Extensively manages calendar. Plans, negotiates and schedules meetings to accommodate executive and others. Uses discretion and judgment to determine the priority of meetings. Reschedules existing meetings if needed to accommodate meetings with more urgency. Keeps executive informed of upcoming appointments and deadlines. Coordinates meetings with internal employees and external contacts. Schedules meeting rooms, orders food, visitor passes, and equipment as required. Greet and escorts visitors, meeting attendees, and candidates. Manages complex travel arrangements. Reserves transport and accommodations taking into consideration executive preferences, cost, and timing implications. Ensures that executives have necessary paperwork for travel (e.g., tickets, confirmation numbers, visas, itineraries) and keeps an eye on delays and schedule changes to re-arrange as necessary. Completes business expense claims promptly and follows up on reimbursements if necessary. Responsible for all aspects of event planning for the overall investment strategy team, as well as assisting with the planning for Crescent's annual off-site conference. Manages incoming and outgoing correspondence (post, e-mail, etc.); handles routine issues directly and prioritizes remainder. Creates and maintains lists, files and databases to enhance efficiency and productivity. Organizes and maintains information that may be sensitive, confidential, or technical in nature. Audits records for discrepancies and reconciles issues as appropriate. Covers telephones and takes accurate written messages and notes. Arranges for back-up coverage when necessary and provides back-up coverage when other executive assistants are out of the office. Demonstrates an understanding of other executives' needs, preferences, and schedules in order to provide support when primary assistant is out of the office. Identifies opportunities to improve work processes/flow in order to leverage own and department's workload. Keeps abreast of internal administrative policies, practices, and guidelines (e.g., travel and expense guidelines, office processes). May assist with arranging and preparing food and beverage set-up for executives and visitors. May provide administrative support to projects or broader initiatives. Acts as the first point of contact for inquiries: Assesses level of urgency and determines business nature of inquiries. Uses judgment to determine what inquiries need to be put through to executive. Determines when and how to interrupt executives for urgent or time sensitive requests. Responds to internal and external queries concerning guidelines, procedures or operations. Uses knowledge of the function and executive's role to independently resolve issues for executives, escalating and redirecting more technical inquiries as appropriate. Proactively develops relationships with key internal and external contacts in order to source information or redirect calls appropriately. Assist with personal work for the executive as necessary: Assists with personal appointments, reservations, errands, household needs, special events and miscellaneous tasks. This may require interacting with family members and outside parties (e.g., house managers, hotel and restaurant staff, etc.). Coordinates personal dinners, special events and social functions. Maintains personal financial data and information. Qualifications Minimum 5-10 years of prior Executive Assistant job experience Ability to proactively anticipate needs of executive and get tasks done without direction, using formal channels and informal network as appropriate. Takes the initiative by identifying issues and recommending solutions. Uses effective written and verbal communication skills with a diverse group of employees, senior leaders, and individuals outside the organization. Professional service orientation and builds rapport with peers and internal and external contacts. Strong team player within the broader administrative function. Exhibits sound judgment in resolving matters of high complexity. Maintains the utmost level of discretion and confidentiality. Actively demonstrates commitment by maintaining a consistent, punctual and predictable work schedule. Effectively prioritizes assigned work and completes it in a timely manner. Demonstrates in-depth knowledge of Microsoft Office and other relevant software and applies it to work assignments. Working Conditions The responsibilities of this position may require employees to respond and/or work outside normal business hours. May be on-call at times, particularly during executive's travel schedule. Additional Information Compensation: $100,000 plus DOE

Job Description The Law Office of Susan A. Katzen, a boutique Trusts, Estates, and Special Needs Planning firm in Newport Beach, is seeking a Senior Executive Assistant & Operations Systems Lead to support our Managing Attorney and leadership team. This role is ideal for a seasoned Executive Assistant who loves owning a busy calendar, building systems and workflows, and being the calm, organized center of a professional team. You'll provide high-level executive support and help implement and maintain firm-wide systems (especially Asana) that keep our practice running smoothly. If you want your work to directly support families and caregivers and you enjoy both executive support and operations, we'd love to hear from you. Compensation: $85,000 - $105,000 yearly base salary DOE plus bonus Responsibilities: Manage and protect the Managing Attorney's calendar, schedule, and priorities Coordinate internal and external meetings, calls, and events Anticipate needs and ensure the Managing Attorney is prepared for meetings and deadlines Assist with email triage, follow-ups, and reminders to keep projects moving Help implement and maintain Asana as the firm's task and project management tool Build and refine workflows, checklists, and processes for the firm Track deadlines, follow-ups, and recurring tasks so nothing falls through the cracks Serve as a central point of contact between the Managing Attorney and team members Coordinate staff meetings, agendas, and follow-up action items Support client-facing logistics such as scheduling, confirmations, and follow-ups Assist with the preparation of client meeting materials and basic document organization Help with occasional firm events, workshops, or webinars (planning and logistics) Support light HR/operations tasks, such as onboarding checklists and vendor coordination Qualifications: Required: 5+ years of experience as an Executive Assistant supporting a C-level executive, Managing Partner, or senior professional (law, finance, consulting, or similar) Proven experience managing a busy, dynamic calendar and protecting an executive's time Strong organizational skills and attention to detail Excellent written and verbal communication skills High level of professionalism, discretion, and judgment Tech-savvy and comfortable learning new software and tools Ability to work on-site in Newport Beach with some hybrid flexibility after onboarding Proactive, resourceful, and able to work independently with minimal supervision Preferred/Nice to Have (Not Required): Experience in a law firm or professional services environment Experience with Asana or similar project management tools Familiarity with tools such as Lawmatics, Actionstep, Egnyte, or similar systems Experience helping implement or improve workflows and processes We don't expect you to check every single box. If you have strong EA experience, are tech-savvy, and enjoy building systems that help teams work better, we encourage you to apply About Company The Law Office of Susan A. Katzen is a Newport Beach law firm focused on estate planning, special needs planning, and settlement planning. For over 45 years, we've helped families protect what matters most with compassion, clarity, and deep expertise. We offer competitive benefits: We offer competitive benefits: Medical, dental, and vision insurance with employer contribution 401(k) with employer match Paid time off and paid holidays Paid parking in Newport Beach Professional development and training opportunities A stable, mission-driven environment serving families, individuals, and caregivers If you want your work to support a mission that truly matters and enjoy being a trusted partner to a CEO, this role offers both challenge and meaning.

The Sr. Executive Assistant will support the President of Original Programming for FX Entertainment. The Sr. Executive Assistant will be responsible for managing a wide range of administrative and creative duties. Must be able to work independently with little or no supervision, as well as with others, and must be diplomatic, exceedingly well organized, flexible and enjoy the challenges of supporting both business and personal matters. Please note: FX offices are projected to relocate to Burbank in February 2026. Responsibilities: Represent the office of the President by effectively communicating with teams at all levels internally and externally. Schedule meetings, coordinate scheduling, makes travel arrangements and various administrative tasks relating to FX Original Programming. Answering phones and logging calls while generating a comprehensive understanding of the industry and agency landscape. Responsible for calendar management, heavy meeting planning involving frequent changes, utilizing online resources for all the above- visitor drive-ons. Keep large group informed of frequent changes due to high demands. Evaluates material (Scripts, Rough Cuts, Outlines, Submissions). Reads scripts and outlines, watches rough cuts. Manages delivery of incoming scripts / cuts and track shooting schedules. Manage communication between the Current/Development departments and studios / production. Coordinate with and distribute materials pertaining to original programming with other FX departments. Coordination of complex executive meetings and events Reconcile invoices, track budgets, and complete expense reports. Basic Qualifications: 2+ years' experience supporting at the executive level. Experience scheduling travel arrangements including airfare, hotel, car arrangements, etc. Expert level written and verbal communication skills, strong decision-making ability, and attention to detail. Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook. Handle and maintain highly confidential and sensitive information. Exceptional work ethic and trustworthy Willingness to work overtime with short notice; ability to work flexible work hours. Knowledge and passion for entertainment and the desire for a career in TV. Highly skilled in meeting deadlines, prioritizing work, and driving quality results. Maintain flexibility and adaptability, changing course of action quickly when necessary. Approaches work with a strong sense of purpose, competence, authority, and compassion. The hiring range for this position in Burbank, CA is $65,300 to $87,500 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered. Job Posting Segment: FX Job Posting Primary Business: FX Primary Job Posting Category: Executive Support Employment Type: Full time Primary City, State, Region, Postal Code: Los Angeles, CA, USA Alternate City, State, Region, Postal Code: USA - CA - Studio Lot - ABC Bldg Date Posted: 2025-12-22

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Description Top 3 Must Have Skill Sets: project management (ability to multitask), organized with proven skills/track record organizing big projects; good oral and written communicator Day to Day Responsibilities: Will be cross training with our current person in place; ability to work with compliance and understand how to submit a compliant contract form, sponsorships agreement; ability to work with budget coordinator to understand how to track finances for sponsorships; ability to work with C3 system and SAP; ability to track in Excel the progress of sponsorships; ability to assist in keeping track of meetings planned for major congresses, pull together required elements and track them with a vendor; ability to work with the AF and NPF (third party entities) on walk events and coordinate with the field sales team. Details: The Project Coordinator will have primary responsibility for supporting the Advocacy Director of the Inflammation and Nephrology Business Unit for processing approval forms, obtaining supporting documentation, and processing payment requests for Advisory Boards, Consultant Agreements, and Society Support, including our walk and patient facing events. Individual will track multiple projects and work closely with the manager to ensure that required forms are completed and processed in a timely manner. The Project Coordinator will liaise with Marketing Managers, marketing project coordinators, Compliance, Contracting, and Global Strategic Sourcing, and Contracted entities to ensure all pertinent forms, attestations and evaluations are completed and processed in a timely manner. The Project Coordinator will also process and track invoices and payments for certain contracted entities such as consultants for aggregate spend reporting and work with international meeting planning, coordination of society and OL meetings and calendaring. This individual will create agendas and minutes for monthly advocacy calls and work to manage goal tracking in our dashboard. This role requires strong administrative coordination skills and cross functional partnership experience. Tracking, follow-up and proven skills at completing complex projects on time and with no errors is critical. Excellent oral and written communication is key for maintaining good relations with our external partners. Responsibilities: o Work with Advocacy Managers to initiate internal compliance approval forms (i.e. CARF, CSARF, NCECARF) for Advisory Boards, and Agreements with consultants and societies o Collect and process attestation forms or required supporting documents for approval forms such as fair market value or W9s o Work with compliance, contracting, GSS to process forms o Process and code all non-PO invoices for CARF, CSARF o Complete and process joint visit and event attestation forms o Ensure timely payment of non-PO invoices o File and maintain documentation on processed forms and all supporting documentation to ensure compliance with SOPs o Manage meetings calendars for major medical meetings and ensure school is complete in a timely manner

Job Title Executive Assistant to the Vice President Classification Executive Assistant III AutoReqId 553907 Department Vice President, University Advancement Division Vice President, University Advancement Salary Range Classification Range $5,797 - $8,445 per month (Hiring range depending on qualifications, not anticipated to exceed $5,797 - $6,031 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; Occasional early morning, evening and/or weekend hours. About CSUF Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development. We are dedicated to student success through innovative, high-impact educational experiences and robust support programs. Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development. As a member of the Titan Community, you'll have access to a wide range of campus resources and experiences-including the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden, cultural performances at the Clayes Performing Arts Center, Titan Athletics events, the Titan Recreation Center, and our Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: University Advancement serves Cal State Fullerton by building and strengthening relationships with the communities we serve to encourage advocacy, investment and support of the University, its mission, goals and programs in support of student and alumni success. We seek an exceptional individual to join our team as the Executive Assistant to the Vice President (Executive Assistant III). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity. Reporting to the Vice President for University Advancement, the Executive Assistant is responsible for overseeing highly sensitive and confidential administrative, operational, and project management support work for the Vice President. Oversees complex, highly sensitive documents and collaborates regularly with the Chief of Operations and the Vice President's administrative team. Provides agile, proactive, reflective, and highly skilled executive-level functions in support of the Vice President. Independently performs a wide range of high-level administrative, financial, analytical, and technical responsibilities to support the effective operations of the Vice President's Office. Assists the Vice President in carrying out a wide variety of programs and activities of the Division and is required to simultaneously carry out a wide range of activities requiring extensive coordination to meet frequent deadlines. Represents the division as the primary resource person and information liaison for the President's Office, other division VPs, senior administrators, Deans, senate leadership, VP's Leadership Team, and Executive Committee. Communicates with city officials, donors, and Chancellor's Office executives and staff for scheduling purposes and inquiries. Coordinates board relations for the Cal State Fullerton Philanthropic Foundation board and works closely with the foundation staff, the board secretary and Chief Financial Officer. Responsible for a variety of complex and high-impact special projects and events for the Vice President's Office. Provides leadership and independent approaches to projects and priorities. Must use considerable judgment in the development of policies and procedures related to issues not covered by existing policies and procedures. Must use creative and independent determination methods to meet goals. Other duties as assigned. Essential Qualifications Equivalent to a bachelor's degree in related field and four years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis. Working independently under minimal supervision, oversees highly sensitive and confidential administrative, operational, and project support work for university leadership. Work is focused on ensuring alignment with overall objectives. Demonstrates advanced discernment in selecting methods and techniques for recommending and implementing solutions. Often provides guidance to other administrative staff. Manages complex and high impact special projects. In collaboration with management, assesses, formulates, and evaluates programs, policies, and procedures. Decision-making is based on best practices; relevant standards, guidelines, organizational policy; and overall strategies and goals. Handles multiple work priorities and may provide lead work direction with accountability for results. Thorough and advanced knowledge of the principles, problems, and methods of business administration and operational and fiscal management. Excellent project planning skills, with the ability to manage multiple projects and deadlines simultaneously. Advanced public and internal relations skills to effectively represent the university leader, engage and collaborate with internal stakeholders, and manage relationships with external stakeholders. Advanced skill in leading, training, and mentoring other administrative staff. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Expertise in administrative survey techniques, operations, and systems analysis, including the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Five to seven years of experience as an executive assistant to a senior administrator or operational experience working in a higher-level management office with progressive responsibility. Experience working with a board of directors. Experience working in higher education setting. License/Certifications A valid California driver's license. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Must be able to work annual commencement ceremonies. Additional Information California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions. Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement. Hiring Preference On-Campus CSUEU Employees

Cerritos, CA Direct Hire. 25\-30\/hr. We are seeking a highly skilled and dynamic Executive Assistant to provide exceptional support to our President. This pivotal role involves managing a wide array of executive\-level responsibilities with finesse, showcasing outstanding multitasking abilities, and thriving independently in a fast\-paced, professional setting. The ideal candidate will possess superior organizational skills, a commitment to excellent customer service, and a passion for contributing to our organization's success. Requirements Must\-Have Qualifications Over 5 years of experience providing support at an executive level Exceptional written and verbal communication skills Proven ability to manage competing priorities, multitask effectively, and follow through diligently Experience in a professional services environment is a plus Advanced calendar management expertise Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Required Skills Outstanding customer service abilities Superior organizational skills Collaborative team player Proactive and initiative\-driven Leadership qualities Positive and professional attitude Reliable and dependable Accounting firm experience a plus Required Skills Outstanding customer service abilities Superior organizational skills Collaborative team player Proactive and initiative\-driven Leadership qualities Positive and professional attitude Reliable and dependable Accounting firm experience a plus Benefits Benefits Our firm offers a comprehensive benefits package designed to support the well\-being and professional growth of our employees. About Us Join our vibrant and innovative team, where your contributions will directly impact our organization's growth and success. We foster a collaborative, supportive workplace that values dedication, professionalism, and a positive mindset. This is an opportunity to grow your career in a dynamic environment that recognizes and rewards your efforts. "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"642499540","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Financial Services"},{"field Label":"Work Experience","uitype":2,"value":"4\-5 years"},{"field Label":"Salary","uitype":1,"value":"30"},{"field Label":"City","uitype":1,"value":"Cerritos"},{"field Label":"State\/Province","uitype":1,"value":"California"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"90703"}],"header Name":"Executive Assistant to the President","widget Id":"**********00072311","is JobBoard":"false","user Id":"**********00143030","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"**********11229123","FontSize":"12","google IndexUrl":"https:\/\/talentry.zohorecruit.com\/recruit\/ViewJob.na?digest=VtjcLgysU8341@TlI@93cHfzO.Ayv0MI5MupLtn82bA\-&embedsource=Google","location":"Cerritos","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"kpa3g78fecd22d77c4a778b704382770fc045"}

**Join Amgen's Mission of Serving Patients** At Amgen, if you feel like you're part of something bigger, it's because you are. Our shared mission-to serve patients living with serious illnesses-drives all that we do. Since 1980, we've helped pioneer the world of biotech in our fight against the world's toughest diseases. With our focus on four therapeutic areas -Oncology, Inflammation, General Medicine, and Rare Disease- we reach millions of patients each year. As a member of the Amgen team, you'll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you'll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career. Senior Executive Assistant **What you will do** Let's do this. Let's change the world. In this vital role you will provide high-level administrative support to an executive, managing schedules, organizing meetings, and handling communication on behalf of the executive. The successful candidate will support two Vice Presidents within the Human Resources organization and responsible for providing senior level administrative support as follows. **Responsibilities include:** + Proactively manage the executives' calendars with a focus on efficient time utilization and time conflict management, ensuring that the VP is appropriately represented at all forums + Prepare the VP with pre-read and briefing documents in advance of key meetings + Schedule, coordinate, and track events related to the HR Function as well as the client function, including site visits, all-staff meetings and special events + Plan and organize work to ensure accurate and logical organization of files/documents/records, ensure effective control of forms, and control confidentiality of files + Coordinate arrangements for and execute key tasks to effectively manage a variety of global business meetings utilizing WebEx and Teams technologies + Partner with team OE to assist / lead various projects + Acting as a liaison between groups under the responsibility of the executives + Maintain a keen awareness of and sensitivity to global time zones, as the team covers a multi-site organization and our staff and clients are based around the globe + Coordinate domestic and international travel arrangements amidst dynamic business requirements + Use internal contacts to provide prompt responses to inquiries from staff at all levels of the various organizations + Run regular metrics and reports (in PowerPoint, Excel, and other modalities) from software platforms including Visier and Workday; process Workday transactions + Preparation and processing of expense reports + Support HR report requests from Corporate Functions clients (Surveys, talent data, etc). + Help pull data for key Corporate Functions talent programs **Project Support for key HR processes** + Manage payment and tracking information for executive coaching engagements + Support scheduling and materials preparation for key talent processes working in close partnership with c-suite executive assistants + Support the logistics (executive scheduling, catering, printing, swag, meeting management) for key leadership development programs + Manage PO requests for talent program delivery, coaching assignments, translation payments, memberships, etc. **What we expect of you** We are all different, yet we all use our unique contributions to serve patients. The professional we seek is an individual with these qualifications. **Basic Qualifications:** Associate's degree and 4 years of administrative experience **Or** High school diploma / GED and 6 years of administrative experience **Preferred Qualifications:** + Bachelor's degree and direct experience supporting a senior executive for a large corporation + 10+ years of Administrative Assistant experience + Amgen experience + Absolute discretion and confidentiality, as well as judgment, creativity, flexibility and initiative in resolving issues + Possess fundamental presentation skills (speaking in front of medium to large groups while using appropriate AV equipment). + Ability to work in a fast-paced, deadline-driven environment + Experience working in biopharma industry + Ability to prioritize projects of greater urgency and importance + Expert level PC skills in MS Word, PowerPoint, Excel, database skills, SharePoint and advanced typing skills + Team Player + Excellent written, verbal, and presentation skills in communicating key business and clinical information + Excellent time management and project management skills **What you can expect of us** As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we'll support your journey every step of the way. The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications. In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include: + A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts + A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan + Stock-based long-term incentives + Award-winning time-off plans + Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies. **Apply now and make a lasting impact with the Amgen team.** **careers.amgen.com** In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. **Application deadline** Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position. **Sponsorship** Sponsorship for this role is not guaranteed. As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease. Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Definition

At Child & Family Center, we believe that when unity in diversity exists, progress and growth is inevitable and that diversity goes beyond gender & race. We aim for a diverse workforce and strongly encourage candidates of all backgrounds & experiences to apply.

Job Title Executive Assistant to the Vice President Classification Executive Assistant III AutoReqId 553907 Department Vice President, University Advancement Division Vice President, University Advancement Salary Range Classification Range $5,797 - $8,445 per month (Hiring range depending on qualifications, not anticipated to exceed $5,797 - $6,031 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; Occasional early morning, evening and/or weekend hours. About CSUF Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development. We are dedicated to student success through innovative, high-impact educational experiences and robust support programs. Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development. As a member of the Titan Community, you'll have access to a wide range of campus resources and experiences-including the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden, cultural performances at the Clayes Performing Arts Center, Titan Athletics events, the Titan Recreation Center, and our Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: University Advancement serves Cal State Fullerton by building and strengthening relationships with the communities we serve to encourage advocacy, investment and support of the University, its mission, goals and programs in support of student and alumni success. We seek an exceptional individual to join our team as the Executive Assistant to the Vice President (Executive Assistant III). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity. Reporting to the Vice President for University Advancement, the Executive Assistant is responsible for overseeing highly sensitive and confidential administrative, operational, and project management support work for the Vice President. Oversees complex, highly sensitive documents and collaborates regularly with the Chief of Operations and the Vice President's administrative team. Provides agile, proactive, reflective, and highly skilled executive-level functions in support of the Vice President. Independently performs a wide range of high-level administrative, financial, analytical, and technical responsibilities to support the effective operations of the Vice President's Office. Assists the Vice President in carrying out a wide variety of programs and activities of the Division and is required to simultaneously carry out a wide range of activities requiring extensive coordination to meet frequent deadlines. Represents the division as the primary resource person and information liaison for the President's Office, other division VPs, senior administrators, Deans, senate leadership, VP's Leadership Team, and Executive Committee. Communicates with city officials, donors, and Chancellor's Office executives and staff for scheduling purposes and inquiries. Coordinates board relations for the Cal State Fullerton Philanthropic Foundation board and works closely with the foundation staff, the board secretary and Chief Financial Officer. Responsible for a variety of complex and high-impact special projects and events for the Vice President's Office. Provides leadership and independent approaches to projects and priorities. Must use considerable judgment in the development of policies and procedures related to issues not covered by existing policies and procedures. Must use creative and independent determination methods to meet goals. Other duties as assigned. Essential Qualifications Equivalent to a bachelor's degree in related field and four years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis. Working independently under minimal supervision, oversees highly sensitive and confidential administrative, operational, and project support work for university leadership. Work is focused on ensuring alignment with overall objectives. Demonstrates advanced discernment in selecting methods and techniques for recommending and implementing solutions. Often provides guidance to other administrative staff. Manages complex and high impact special projects. In collaboration with management, assesses, formulates, and evaluates programs, policies, and procedures. Decision-making is based on best practices; relevant standards, guidelines, organizational policy; and overall strategies and goals. Handles multiple work priorities and may provide lead work direction with accountability for results. Thorough and advanced knowledge of the principles, problems, and methods of business administration and operational and fiscal management. Excellent project planning skills, with the ability to manage multiple projects and deadlines simultaneously. Advanced public and internal relations skills to effectively represent the university leader, engage and collaborate with internal stakeholders, and manage relationships with external stakeholders. Advanced skill in leading, training, and mentoring other administrative staff. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Expertise in administrative survey techniques, operations, and systems analysis, including the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Five to seven years of experience as an executive assistant to a senior administrator or operational experience working in a higher-level management office with progressive responsibility. Experience working with a board of directors. Experience working in higher education setting. License/Certifications A valid California driver's license. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Must be able to work annual commencement ceremonies. Additional Information California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions. Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement. Hiring Preference On-Campus CSUEU Employees

The Sr. Executive Assistant will support the President of Original Programming for FX Entertainment. The Sr. Executive Assistant will be responsible for managing a wide range of administrative and creative duties. Must be able to work independently with little or no supervision, as well as with others, and must be diplomatic, exceedingly well organized, flexible and enjoy the challenges of supporting both business and personal matters. Please note: FX offices are projected to relocate to Burbank in February 2026. Responsibilities: * Represent the office of the President by effectively communicating with teams at all levels internally and externally. * Schedule meetings, coordinate scheduling, makes travel arrangements and various administrative tasks relating to FX Original Programming. * Answering phones and logging calls while generating a comprehensive understanding of the industry and agency landscape. * Responsible for calendar management, heavy meeting planning involving frequent changes, utilizing online resources for all the above- visitor drive-ons. Keep large group informed of frequent changes due to high demands. * Evaluates material (Scripts, Rough Cuts, Outlines, Submissions). Reads scripts and outlines, watches rough cuts. * Manages delivery of incoming scripts / cuts and track shooting schedules. * Manage communication between the Current/Development departments and studios / production. * Coordinate with and distribute materials pertaining to original programming with other FX departments. * Coordination of complex executive meetings and events * Reconcile invoices, track budgets, and complete expense reports. Basic Qualifications: * 2+ years' experience supporting at the executive level. * Experience scheduling travel arrangements including airfare, hotel, car arrangements, etc. * Expert level written and verbal communication skills, strong decision-making ability, and attention to detail. * Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook. * Handle and maintain highly confidential and sensitive information. * Exceptional work ethic and trustworthy * Willingness to work overtime with short notice; ability to work flexible work hours. * Knowledge and passion for entertainment and the desire for a career in TV. * Highly skilled in meeting deadlines, prioritizing work, and driving quality results. * Maintain flexibility and adaptability, changing course of action quickly when necessary. * Approaches work with a strong sense of purpose, competence, authority, and compassion. The hiring range for this position in Burbank, CA is $65,300 to $87,500 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Join Amgen's Mission of Serving Patients At Amgen, if you feel like you're part of something bigger, it's because you are. Our shared mission-to serve patients living with serious illnesses-drives all that we do. Since 1980, we've helped pioneer the world of biotech in our fight against the world's toughest diseases. With our focus on four therapeutic areas -Oncology, Inflammation, General Medicine, and Rare Disease- we reach millions of patients each year. As a member of the Amgen team, you'll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you'll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career. Senior Executive Assistant What you will do Let's do this. Let's change the world. In this vital role you will provide high-level administrative support to an executive, managing schedules, organizing meetings, and handling communication on behalf of the executive. The successful candidate will support two Vice Presidents within the Human Resources organization and responsible for providing senior level administrative support as follows. Responsibilities include: * Proactively manage the executives' calendars with a focus on efficient time utilization and time conflict management, ensuring that the VP is appropriately represented at all forums * Prepare the VP with pre-read and briefing documents in advance of key meetings * Schedule, coordinate, and track events related to the HR Function as well as the client function, including site visits, all-staff meetings and special events * Plan and organize work to ensure accurate and logical organization of files/documents/records, ensure effective control of forms, and control confidentiality of files * Coordinate arrangements for and execute key tasks to effectively manage a variety of global business meetings utilizing WebEx and Teams technologies * Partner with team OE to assist / lead various projects * Acting as a liaison between groups under the responsibility of the executives * Maintain a keen awareness of and sensitivity to global time zones, as the team covers a multi-site organization and our staff and clients are based around the globe * Coordinate domestic and international travel arrangements amidst dynamic business requirements * Use internal contacts to provide prompt responses to inquiries from staff at all levels of the various organizations * Run regular metrics and reports (in PowerPoint, Excel, and other modalities) from software platforms including Visier and Workday; process Workday transactions * Preparation and processing of expense reports * Support HR report requests from Corporate Functions clients (Surveys, talent data, etc). * Help pull data for key Corporate Functions talent programs Project Support for key HR processes * Manage payment and tracking information for executive coaching engagements * Support scheduling and materials preparation for key talent processes working in close partnership with c-suite executive assistants * Support the logistics (executive scheduling, catering, printing, swag, meeting management) for key leadership development programs * Manage PO requests for talent program delivery, coaching assignments, translation payments, memberships, etc. What we expect of you We are all different, yet we all use our unique contributions to serve patients. The professional we seek is an individual with these qualifications. Basic Qualifications: Associate's degree and 4 years of administrative experience Or High school diploma / GED and 6 years of administrative experience Preferred Qualifications: * Bachelor's degree and direct experience supporting a senior executive for a large corporation * 10+ years of Administrative Assistant experience * Amgen experience * Absolute discretion and confidentiality, as well as judgment, creativity, flexibility and initiative in resolving issues * Possess fundamental presentation skills (speaking in front of medium to large groups while using appropriate AV equipment). * Ability to work in a fast-paced, deadline-driven environment * Experience working in biopharma industry * Ability to prioritize projects of greater urgency and importance * Expert level PC skills in MS Word, PowerPoint, Excel, database skills, SharePoint and advanced typing skills * Team Player * Excellent written, verbal, and presentation skills in communicating key business and clinical information * Excellent time management and project management skills What you can expect of us As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we'll support your journey every step of the way. The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications. In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include: * A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts * A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan * Stock-based long-term incentives * Award-winning time-off plans * Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies. Apply now and make a lasting impact with the Amgen team. careers.amgen.com In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. Application deadline Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position. Sponsorship Sponsorship for this role is not guaranteed. As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease. Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. . Salary Range 85,185.00 USD - 104,665.00 USD