Senior administrative assistant jobs in Falmouth, MA - 63 jobs

Administrative Assistant I DEPARTMENT: Economic & Business Development - Adult Education REPORTS TO: Director of Adult Education POSITION STATUS: This is a full-time, state funded, AFSCME, unit-classified position with benefits. AFSCME Unit I, Grade 15, Step 1 SALARY: $53,792.70 annually STATEMENT OF DUTIES: The Administrative Assistant I provides administrative support to the Adult Education department, including but not limited to the Fall River, Taunton, Attleboro, Transitions and MassSTEP programs. The Administrative Assistant I also acts as the area liaison with other college offices, personnel, and students. Typical duties would include managing the daily operations of Adult Education, coordinating meetings & events, running reports, tracking budgets, and supporting the Director and staff. ESSENTIAL FUNCTIONS, DUTIES, AND RESPONSIBILITIES: * Work with key operational areas of the college, including Information Technology Services, Facilities and the Registrar, among others, to manage and support the daily operations of the Adult Education department, while assisting students and staff. * Operate standard office equipment including computer/laptop, printer, copier, fax machine, office/college telephone system. * Use computer and software applications, including but not limited to Microsoft Office 365, Teams, Word, Excel, Publisher, PowerPoint and Outlook, to collaborate with Adult Education department and college staff to produce related documents. * Provide support to the Director in tracking the Adult Education department's college budget, including processing various related forms, such as request for expenditures, budget modifications, Personnel Action Forms and other budget/expense related documents. * Work with the Director and Associate Directors to collect and compile data for internal/external reports using the college's software platforms and Excel. * Provide administrative support to committees and meetings led by the Director, which may include but is not limited to duties such as creating minutes, agendas, and committee lists. * Provide general administrative support to the Director through duties such as, but not limited to, scheduling meetings, placing telephone calls and making travel arrangements. * Process other college/staff related requests including, but not limited to, computer and telephone access requests, travel vouchers and other college related documents. * Support office communications among staff through various means, such as phone and email. * Manage/monitor program and department email lists, directing program inquiries appropriately and maintaining student waitlists where necessary. * Support the management of the Adult Education department electronic folders and maintain departmental staff lists and organizational charts. * As necessary, provide assistance to Adult Education department staff at all sites (e.g., management and dissemination of class materials including rosters, syllabi, and/or instructional materials). * Use college/Adult Education department software, including but not limited to Banner, Argos, EMS Scheduling, LACES or educational programs, to input and manage student data and run various reports, course schedules, and/or class rosters for all Adult Education sites. * Execute personnel action forms (PAFs) and other related personnel forms as they pertain to all Adult Education department employees. * Provide assistance on mailings and other lists through mail merges and other Microsoft Office programs and perform mass mailings through email or postal to students, advisory boards, and regional partners. * Manage and maintain the Adult Education department's social media accounts and presence to support Adult Education programs in student recruitment and community building, including regularly posting program information and monitoring activity. * Work collaboratively with Adult Education departmental staff to manage the department's Coursestorm sites. * Participate in and support college and departmental events and special projects. * Manage and schedule Adult Education department meetings; coordinate the reservation of facilities, technologies, and other support services as necessary. * Serve as a point of contact for prospective and enrolled students, as well as visitors, scheduling and referring them to program staff and following up as appropriate. * Demonstrate a sense of professionalism and consistently reflect Bristol's core values while interacting with members of the Bristol community. * Focus on the Commonwealth's Equity Agenda by applying related best practices throughout all job functions. * Perform other duties as assigned, consistent with the Collective Bargaining Agreement. Requirements: REQUIRED QUALIFICATIONS: Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. An Associate or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.* II. An Associate or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.* * Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. ADDITIONAL REQUIRED QUALIFICATIONS: * Reliable transportation in order to travel to and from meetings, trainings, or campus and community locations as required. * Knowledge of the principles and practices of office management, including customer service and problem-solving skills. * Knowledge of the methods of general report writing. * Demonstrated skills in the use of software applications and computer equipment. Demonstrated ability to: * Exercise discretion in handling confidential information. * Communicate effectively verbally and in writing. * Assemble items of information in accordance with established procedures. * Determine proper format and procedure for assembling items of information. * Deal tactfully with others. * Work occasional evening or weekend hours, based on program needs. * Work effectively with a diverse student body, faculty, and staff. PREFERRED QUALIFICATIONS: * Minimum of an associate degree. * Demonstrated experience working in a higher education environment. * Working knowledge of Microsoft Office, Office365, Banner and Argos. * Ability to communicate in a language in addition to English, with a preference for Spanish or Portuguese. Additional Information: Equal Opportunity/Affirmative Action: Bristol Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Title IX and Affirmative Action Officer, Johanna Bielawski at ****************************** or ************; the Massachusetts Commission Against Discrimination; the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Right. Application Instructions: TO APPLY: Please complete our online application by clicking on the "Apply" button. The position will be open until filled. Review of applications will begin 10 calendar days from the posting date. REQUIREMENTS TO COMPLETE APPLICATION PROCESS: 1) A completed Bristol Community College Employment Application. 2) A current resume/curriculum vitae. 3) A cover letter that demonstrates how your skills and experience meet the desired and required qualifications of the position (not limited in length). All candidates must have legal authorization to work in the United States. Bristol Community College is an institution that does not sponsor work authorization. A pre-employment criminal background check will be conducted for all positions. The college will independently verify education credentials as provided on the application. For certain positions that require a college degree, the hired candidate must supply official transcripts upon hire. Transcripts must include your name and degrees conferred.

At the Woods Hole Oceanographic Institution (WHOI), our mission is to understand the ocean for our planet and our future. Some of the world's most talented ocean scientists and engineers work here, pushing the boundaries of knowledge to uncover the ocean's profound influence on our planet and our lives. If you want to support the people who go to impossible places to do impossible things, you can help make a difference. Please submit your resume along with a cover letter that highlights your interest in this position and explains how your experience aligns with the role and the mission of WHOI. Job Description The Development Office is seeking an organized, proactive, team-oriented, and resourceful administrative professional to join our fundraising team as a Senior Administrative Assistant II. Reporting to the Senior Director of Advancement Operations and Stewardship, this position provides critical support to the major and principal gift fundraisers by anticipating needs, prioritizing tasks, and initiating projects that advance fundraising goals. The successful candidate will gain an understanding of fundraising processes and best practices, maintain and update donor records in the Raiser's Edge database, and generate analytical reports and mailing lists. As a key cross-functional collaborator within the Development team, the ability to communicate effectively with Trustees, Members of the Corporation, major donors, and external partners is essential. This role also assists fundraisers in developing solicitation strategies and collaborates closely with Advancement Services colleagues to implement efficient processes that strengthen the Development team's work overall. ESSENTIAL FUNCTIONS AND DUTIES Develops working knowledge of fundraising objectives and donor strategies; reflects this in donor relationships and interactions. Creates and updates donor records in the Raiser's Edge database on a timely basis and manages data import/export tasks along with the creation of queries, exports and reports on an ad hoc and regularly scheduled basis. Assists in proposal preparation and prepares budgets and standardized documentation. Drafts correspondence, reports and memos for the fundraisers. Helps plan and organize staff appointments, meetings and travel, which includes preparation of background materials on donor prospects. Participates in regular staff meetings. Tracks Moves Management data in Raiser's Edge database and run regularly scheduled moves reports. Shares responsibility for general Development Office phone line and email address. Develops system for tracking planned giving donations and intentions and provides regular status reports. Performs basic research tasks related to donors and potential donors. Creates bios based on this research and updates the database as needed. Reviews Development Office correspondence to extract relevant donor information and enters into the database. Assists fundraisers with the monitoring of budgets, submission of expense reports, creation of purchase orders and general vendor interactions. Handles and maintains confidential materials, some of a complex nature. Maintains, organizes and prioritizes multiple office tasks. Performs other duties as deemed necessary to serve the Development Office and/or the Institution's needs REQUIRED SKILLS AND EXPERIENCE HS Diploma or GED 2+ years of administrative or office operations experience Proficiency in MS Office Suite Strong customer service acumen; exceptional communication skills Experience in data analysis and reporting PREFERRED SKILLS AND EXPERIENCE Bachelor's degree in Business Management or related field 5+ years of administrative/operations experience that includes budget oversight Experience managing CRM databases; Raiser's Edge strongly preferred Additional Job Requirements Travel: less than 15%------------------------------------- This is a full-time, regular, benefits-eligible position that will operate in a hybrid schedule (3 days/week onsite). Salary Range: $30-35/hr The salary range provided for this position reflects the expected minimum and maximum base pay for new hires. Actual compensation will be determined based on factors such as relevant skills, experience, and qualifications, as well as internal equity and market conditions. In addition to base salary, eligible employees also receive a comprehensive benefits package. WHOI accepts applications on a rolling basis - applications will be reviewed as they are received, and we encourage you to submit your application as soon as possible to ensure full consideration. While we will continue to review applications until the position is filled, and early applicants may have an advantage in the selection process. EEO Statement Woods Hole Oceanographic Institution (WHOI) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Job DescriptionDescription: The Executive Assistant provides high-level administrative, analytical, and project support to multiple members of the executive leadership team. This role goes beyond traditional administrative duties - serving as a key partner in data reporting, project coordination, and presentation development. The ideal candidate is proactive, detail-oriented, and thrives in a dynamic environment where priorities shift frequently. Key Responsibilities Provide high-level administrative support to multiple senior leaders, managing calendars, priorities, and confidential information with professionalism and accuracy. Prepare and refine reports, correspondence, and presentations for leadership and board meetings. Develop and maintain operational dashboards, KPI reports, and performance summaries using Excel, PowerPoint, and ERP/CRM data (Epicor Prophet 21, Paylocity, etc.). Track strategic initiatives, ensuring accurate data reporting and timely communication across departments. Coordinate and support cross-functional projects, M&A integration tasks, and company-wide initiatives. Create polished PowerPoint presentations and visual materials that translate complex data into clear executive insights. Serve as a liaison between executives and internal teams, ensuring follow-through and alignment on key priorities. Own the process for coordinating company events. Requirements: Experience: 1-3 years in an Executive Assistant, Operations Analyst, or Project Coordinator role or equivalent experience. Experience in a multi-leader or cross-functional support environment. Strong proficiency in Microsoft Office Suite, especially Excel (pivot tables, VLOOKUP/XLOOKUP, data visualization) and PowerPoint. Familiarity with ERP and CRM systems (Epicor Prophet 21, Salesforce, HubSpot, etc.) and comfort handling data exports. Skills: Exceptional organization, time management, and attention to detail. Strong written and verbal communication skills. Analytical mindset with the ability to synthesize data into actionable insights. Proven ability to manage multiple priorities and maintain composure under pressure. Discretion, integrity, and sound judgment in handling confidential information. Preferred Attributes Background in industrial distribution, manufacturing, or B2B environments. Experience with project management tools (Smartsheet, Asana, or MS Project). Comfort working in a private-equity or growth-oriented organization where reporting and metrics are key. Capable of anticipating needs and providing proactive solutions before being asked. Compensation & Benefits Competitive salary and performance-based bonus eligibility. Comprehensive health, dental, and vision insurance. 401(k) with company match. Paid time off and holidays. Opportunities for professional development and growth within a rapidly expanding organization.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Administrative Assistant I DEPARTMENT: Office of Research and Innovation SALARY: Grade 15 GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES: Provide principal and primary secretarial and clerical assistance to the Assistant Vice Chancellor (AVC) for Research and back-up support to the Chief Research Officer. Receive and screen visitors and telephone calls; compose and/or prepare correspondence, maintain files and records including those of a confidential nature, and perform related work as required. Provide direct support to Principal Investigators in proposal preparation, and post-award administration. Assists the ORA grant accountants and grant managers in the analysis, development and distribution of reports. Provide administrative assistance to the Office of Institutional Ethics and Compliance (IEC) and the Office Technology Commercialization and Ventures (OCTV). SUPERVISION RECEIVED: Assistant Vice Chancellor for Research and Innovation, and may take functional direction from the Chief Research Officer. DIRECT REPORTING STAFF: 1-5 students/clerical personnel as necessary DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES: * Performs various clerical and administrative duties for the Office of Research Administration (ORA), including screening and directing all incoming calls, taking messages, placing outbound telephone calls, accepting and processing internal and external mail and packages (inbound and outbound), typing correspondence and related administrative paperwork and reports, making travel arrangements for professional staff, creating and maintaining files, gathering information and preparing reports, providing back- up support, and responding to requests for information pertaining to UMass Dartmouth and ORA policies and procedures. * Maintains the ORA annual budget - track expenses to budget, contact appropriate individuals to avoid budget errors, run and download month-end statements and detail reports, review detail to ensure expenses are coded correctly, initiate any corrections, maintain all expenditure files make office purchases, reconcile and allocate monthly Bank Card statements, including maintaining back-up files. * Provide administrative support to ORA, IEC and OCTV as needed, including invoicing and purchasing. * Provides direct research development and administration support to Principal Investigators in pre-award and post-award tasks including development of budgets and justifications, preparation of non-technical components of applications, and obtaining departmental, College and University approvals; budget monitoring, assistance with purchasing, hiring, travel and facilities requests. * Serves as a liaison to other UMass campuses and federal and state funding agencies in scheduling and coordinating meetings and events. * Assist ORA grant accountants with reporting and/or analysis. * Assist the AVC and CRO with development of PowerPoint and other professional presentations. * Maintain the ORA shared office calendar, and the AVC's calendar, including arranging meetings and taking minutes of meetings as requested * Assist with travel arrangements and prepare travel requests and reimbursements for ORA, IEC, and OCTV staff. * Performs administrative duties pertaining to grants, contracts and sponsored activities including, but not limited to, data entry into PeopleSoft and/or other databases or spreadsheets to create proposals and update projects, creation and maintenance of proposal and award files, printing e-copies of proposals for files and distribution to Principal Investigators, sponsors, etc. * Distribution of monthly close out reports to Principal Investigators. * Generating and analyzing financial reports for grant managers, AVC and the Vice Chancellor for Research and Innovation. * Monitors all office equipment - daily checks for paper, shredder bin, toner, etc. Order supplies as necessary. * Administers employment search activity and new hires such as advertisements, scheduling meetings, processing paperwork, etc. * Processes all incoming and outgoing mail - keeping logs, getting mail to correct recipients. * Supervises any student help - reviewing their work and ensuring they have sufficient work. * Maintains ORA filing systems. * Coordinates and maintains ORA, IEC, OCTV, and UMass Dartmouth research websites. * Performs other job-related duties and responsibilities as assigned. QUALIFICATIONS REQUIRED AT HIRE: * Knowledge of the principles and practices of office management. * Knowledge of the methods of general report writing. * Knowledge of the methods used in the preparation of charts, graphs and tables. * Knowledge of the types and uses of general office equipment. * Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations. * Ability to follow written and oral instructions. * Ability to gather information through questioning individuals and by examining records and documents. * Ability to write concisely to express thoughts clearly and to develop ideas in logical sequence. * Ability to assemble items of information in accordance with established procedures. * Ability to determine proper format and procedure for assembling items of information. * Ability to prepare general reports. * Ability to maintain accurate records. * Ability to prepare and use charts, graphs and tables. * Ability to communicate effectively in oral expression. * Ability to give written and oral instructions in a precise, understandable manner. * Ability to deal tactfully with others. * Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and/or economic backgrounds. * Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities. of subordinates and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates'. training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action. * Ability to exercise sound judgment. * Ability to exercise discretion in handling confidential information. QUALIFICATIONS ACQUIRED ON JOB: * Knowledge of the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Knowledge of types and uses of agency forms. * Knowledge of the proper telephone procedures for making and receiving agency calls. * Knowledge of the laws, rules and regulations governing the state personnel system. * Knowledge of state budgetary procedures relating to positions, salaries and personnel services. * Knowledge of the laws, rules, policies and procedures governing Federal Grant Administration.• Knowledge of state procedures governing the purchasing and requisitioning of supplies and equipment. * Knowledge of state accounting and budgetary procedures including terminology. * Knowledge of the princ Iples, practices and techniques of supervision. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least: (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, OR (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience. * II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience. * * Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. NO. OF POSITIONS: 1 INTERNAL/EXTERNAL POSTING: Yes STATE FUNDED: No SALARY: $55,103.10 - $77,442.04 HOURS: M-F 9am-5pm GRADE: 15 UNION: AFSCME UMass Dartmouth offers exciting benefits such as: * 75% Employer-Paid Health Insurance * Flexible Spending Accounts * Life Insurance * Long Term Disability * State Pension Retirement Plan * Optional Retirement Savings Plans * Tuition Credit (Employee, Spouse, & Dependents) * Twelve (12) paid holidays * Paid personal, vacation, and sick time * And More! Benefits for AFSCME Union- AFSCME Applicants must be authorized for employment in the U.S. on a full-time basis. Employment-based visa sponsorship is not available. To apply please submit a letter of interest, a current resume and the contact information for three professional references. The deadline for internal applicants is November 1, 2025. The review of internal and external applications will be ongoing until the position is filled. Advertised: 22 Oct 2025 Eastern Daylight Time

INTERNAL APPLICANTS - CLICK HERE TO APPLY Tri-County Regional Centre for Education The Tri-County Regional Centre for Education (TCRCE) encompasses the three (3) Counties of Shelburne, Yarmouth, and Digby serving approximately 6100 students in twenty-two (22) schools, composed of 13 Elementary Schools, 6 High Schools, 1 Middle School, and 2 Elementary/High Schools. TCRCE is an equal opportunity employer; we welcome applications from people with disabilities, and we can provide accommodations during the interview and hiring processes. We value the diversity of the people we hire and serve. We have an Employment Equity Policy and we actively encourage applications from under-represented groups, particularly people of African descent/ancestry and Mi'kmaw/Indigenous ancestry. Please ensure that you complete the self-identification portion on the position application. Effective Date: Upon completion of satisfactory Reference Checks, Security Checks, and Onboarding. Position Type: Casual POSITION TYPE: Administrative Assistant: • Casual on call basis - Casuals are needed in all three counties - Shelburne, Yarmouth, Digby & Regional Office's (Current Casual Administrative Assistant's complete the application form found on the Human Resources website) QUALIFICATIONS & EXPERIENCE: Office Administration Diploma or equivalent. Minimum of 2 years experiences in related field. Proficient in MS Office (Excel, PowerPoint, Word & Outlook). Proficient in SAP and other budget/finance responsibilities. Ability to work collaboratively with other staff, school administrations and the public. Able to work independently. Proven ability to communicate and work alongside diverse cultural and racial backgrounds. Demonstrated ability to value the voice and contribution of others while remaining open to corrective criticism. Completion of WHMIS and First Aid, or willingness to obtain upon hire. RESPONSIBILITIES: Receive and forward telephone inquiries; Receive and respond to email in Outlook; Maintain a filing system; Prepare correspondence for distribution; Arrange meetings and notifies appropriate parties of such arrangements; Assistance in preparation for Professional Development sessions and staff meetings; Assist in preparation of the Science Fair & Heritage Fair; Provide secretarial support to other staff members; Process correspondence and maintain an organized work environment ; Take minutes as required; Preparing and reviewing SAP, expense, budget, and other financial reports - including dealing directly with the notification/contacting of individual schools and school staff (i.e. Principals, teachers, etc); Data entry - Aesop - sub finder system Monitoring financial transactions and maintaining accurate and up-to-date records of several accounts; Preparing, reviewing, submitting, and tracking expense claim forms; Prepare purchasing orders as required; Other related duties as assigned. TO APPLY: Complete the online profile/resume - you can attach a resume to your profile, security checks, and reference letters if applicable. In the profile ensure you fill in all areas with a red asterisk * to avoid errors even if it doesn't pertain to your application. Ensure your resume is up to date and includes all relevant education, experience, training, and certificates. Ensure to upload all post secondary education diploma/certificates. (Please note: Three (3) references from Immediate Supervisors required - failure to include your references will cause delay in processing your application, also you should include email addresses for your references, this will speed up the process, ensure they know to check their junk/spam folders). Once You've Applied: Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. A notification email will be sent when the position has been filled. Ensure to check your junk/spam folders. SECURITY CHECKS: The Tri-County Regional Centre for Education requires that all newly hired employees provide a satisfactory Child Abuse Register Check and Criminal Record / Vulnerable Sector Checks. If you have current security checks less than 3 months old you can attach these checks to your profile / resume, otherwise, you will receive instructions once a decision has been made on your application. For more information about the TCRCE visit our website at *********************

Information Posting Number SF02110 Job Title Executive Assistant I (College of Education) Position Number 106964 FTE 1.00 FLSA Exempt Position Type Professional Staff Union Non-Union Non-Classified Staff Pay Grade Level Grade Level: 7 Pay Grade Range Anticipated Hiring Salary Range: $59,000 - $65,000 Status Calendar Year, Full-time, Permanent Department Information Department COEDU Dean's Office Contact(s) Please note: Job applications must be submitted directly online only at: (********************* Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded No Extension Contingency Notes Job Description Summary The search will remain open until the position has been filled. First consideration will be given to applications received by January 2, 2026. Applications received after January 2, 2026 may be reviewed depending on search progress and needs but are not guaranteed full consideration. _______________________________________________________________________________________________________ About URI: The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City. _________________________________________________________________________________________________ POSITION SUMMARY: Serve as executive assistant to the Dean, providing critical administrative support. Perform private administrative duties of a complex and responsible nature. Duties and Responsibilities KEY DUTIES AND RESPONSIBILITIES: Assist the Dean in carrying out administrative responsibilities; research and troubleshoot issues needing resolution at the college. Provide confidential administrative services, including the following: arrange and schedule meetings; type reports, correspondence, speeches and related materials; make travel arrangements; draft and respond to routine correspondence; take and transcribe dictation or transcribe from tapes; and prepare and maintain spreadsheets. Arrange, schedule and conduct and coordinate special events, such as meetings, conferences and social events. Support marketing and outreach efforts as necessary. Attend and be the lead-coordinator for all major College events, such as College meetings, Advisory Board meetings, Student Advisory Board events, and commencement. Some events may be outside of traditional working hours. Answer phones, greet visitors, and disseminate information to a diverse constituency. Exhibiting a high degree of tact and sensitivity, deal directly with the public, students, faculty, staff, and officials (both within and outside the university) on behalf of the Vice President or Dean. Prioritize responses to correspondence, phone calls and various issues, thereby minimizing demands on the Vice President's or Dean's time, allowing him/her to focus on broader and more critical issues. Develop and maintain office files and ensure their confidentiality. Provide Alumni support as needed. Interview and recommend for appointment administrative and student help within the office. Train, schedule, and assign workloads to support staff and student help. OTHER DUTIES AND RESPONSIBILITIES: Perform other duties as required. This position requires availability to work a flexible schedule. LICENSES, TOOLS, AND EQUIPMENT: Personal computers, printers; word processing, spreadsheet, database management and scheduling software; dictaphone/tape recorder; fax and copying machines; calculator. Required Qualifications REQUIRED: 1. High school diploma or GED. 2. Minimum of three years of progressively responsible experience in the capacity of administrative assistant in a complex professional environment. 3. Excellent time management and organizational skills in a multiple priority environment. 4. Proficiency with word processing, spreadsheet, database and scheduling software. 5. Strong interpersonal and verbal communication skills. 6. Proficiency in written communication skills. 7. Supervisory experience. 8. Ability to maintain confidentiality. 9. Ability to work with diverse groups/populations. Preferred Qualifications PREFERRED: * Associate's degree. * Minimum of five years of progressively responsible experience in the capacity of administrative assistant in a complex professional environment. * Proficiency with Stenography. * Experience at the University of Rhode Island. ___________________________________________________________________________________________________ EEO STATEMENT: URI is unwavering in its commitment to equal opportunity, community, equity, and diversity. In furtherance of its mission to serve and support all learners as the state's public flagship university, URI continues to expand efforts to recruit and retain a broadly representative workforce as well as to regularly evaluate the effectiveness of those efforts. All employment decisions, including hiring, are made without regard to protected status. Qualified individuals with disabilities may request a reasonable accommodation by contacting the URI benefits office at ************. For TTY assistance, contact R.I. Relay Services at 711. Environmental Conditions The incumbent is not substantially exposed to adverse environmental conditions. Posting Date 12/18/2025 Closing Date Special Instructions to Applicants Please attach the following 2 (PDF) documents to your online Employment Application: (#1) Cover letter. (#2) Resume. Note: References will be upon request by the search committee. Quicklink for Posting ***********************************

McLaughlin Research Corporation (MRC) is seeking an Administrative Assistant. The successful candidate must possess excellent communication and interpersonal skills,and should be comfortable working in a fast-paced, schedule driven environment. Administrative duties to include weekly reports, travel arrangements, visit requests, meeting support, Records Management compliance. Requirements · Proficiency in Microsoft Excel, Word and PowerPoint · Excellent verbal and written communication skills · Strong organizational skills · Detail oriented, proactive and must be capable of multitasking · US Citizenship and ability to obtain a Security Clearance - On-site support A plus is familiarity with Defense Travel System, visit request processes and Navy Correspondence Manual. McLaughlin Research Corporation offers a competitive benefit plan to employees and their eligible family members that includes health, dental, vision, life, and disability plans, paid holidays, accrued leave, accrued vacation, 401K, profit sharing, as well as, any other state or federally required benefits. Equal Employment Opportunity Statement: McLaughlin Research Corporation is an Equal Opportunity and Affirmative Action Employer. It is our policy to recruit, hire, promote, and train for all positions without regard to age, race, creed, religion, national origin, gender identity, marital status, sexual orientation, family responsibilities, pregnancy, minorities, genetic information, status as a person with a disability, amnesty or status as a protected veteran, and to base all such decisions upon the individual's qualifications and ability to perform the work assigned, consistent with contractual requirements and all federal, state and, local laws. EEO is the Law: Applicants and employees are protected under Federal law from discrimination.

2023-2024 FALL SCHOOL YEAR Old Colony YMCA has brought people together in communities throughout Massachusetts for 130 years and counting! This is a place where people of all ages, genders, religions, cultures, and beliefs can come together to learn from each other, get healthy, and find strength. If you enjoy working with children and helping to provide a fun, safe and educational environment where you can make a difference, then this may be the position that you've been searching for. We want children to be innovative, creative, to try new things, to laugh, play and make new friends and build lasting relationships with caring adult ROLE MODELS LIKE YOU. Our childcare center is in search of qualified workers to help monitor and lead activities throughout the day. This job will help you develop excellent skills and techniques that can benefit you in both your personal life and in future careers in child development. We are seeking to employ a School Age Assistant Group Leader in our Halifax location. The before school program opens at 7am until school begins. The afternoon hours are school dismissal-2:15/2:30pm until 6pm. JOB SUMMARY: Under the supervision of the School Age Site Coordinator the Assistant Group Leader will assist in supervising the program and ensuring a safe, healthy, and constructive environment for all children involved in the program. In addition, the Assistant Group Leader will ensure that all areas of responsibilities of the job reflect the mission beliefs of the Old Colony Y. PROGRAM RESPONSIBILITY: Understand and ensure EEC regulations as well as Old Colony Y policies (Child and Youth Care policy, Child Guidance Policy, Health Care Policy) are maintained at all times. Assist with planning, developing, and implementing the program curriculum in accordance with EEC regulations and Old Colony YMCA'S policies. Meet with School Age Site Coordinator as directed. Attend both weekly site staff meetings and monthly asset/school age curriculum meetings. EDUCATION/EXPERIENCE/PHYSICAL REQUIREMENTS: Minimum of 16 years of age. Evidence of physical examination within last 12 months What we offer: A full benefits package, competitive salaries, staff development, paid training, flexible hours, FREE Y membership, staff referral bonus and tuition reimbursement, For more information please contact Karlee Ottino ~ *************************

Skilled clerical work in recordkeeping, coding and data entry of departmental logs and records; processing of all firearms, taxi and peddlers licenses . All other related work as required. Minimum Qualifications: High school diploma with clerical courses; two years of clerical experience; or any equivalent combination of education and experience. A candidate for this position must be able to pass a background investigation. Additional Qualifications: Working knowledge of pertinent federal, state and local laws, as well as department practices and procedures. General knowledge of Public Record Law, misdemeanors and felonies and updated Gun Laws. Ability to analyze data, prioritize tasks, organize and effectively maintain records. Ability to screen police reports for dissemination to the public. Ability to use courtesy in dealing with the general public. Familiarity with and ability to operate various office equipment and software specific to the position. Ability to adhere to the personal and professional standards set forth in the Civilian Code of Ethics, and to be trustworthy and honorable of the Police Department and officers. Good typing, grammar and language skills. Proficiency in the use of computers and programs specific to Police Department operations, including word processing, spreadsheets, and database.

***We are offering a $1,000 sign on bonus*** Family Service Association is seeking a full time Administrative Assistant to join our LTSS CP team to provide secretarial, administrative, and personal support to the Director of the Community Partners Program. The position is office based, 40 hours per week, with a Monday - Friday 8am to 5pm schedule, and is budgeted to start between $22 - $23 hourly.Duties and Responsibilities: Respect the confidential nature of all program services and communications therewith. Receive and communicate with service recipients and others who call or come to the program. Create member and provider correspondence and enter data into service records, and other communications as assigned. Serve as program interface with SFTP servers; delivering files; receiving files; communicating contents of received files to appropriate personnel and saving files in a manner that supports program operations. Serve as program interface with program email which also serves as mechanism for fax receipt; communicating contents from email/fax to appropriate personnel and saving email/fax contents in a manner that supports program operations. Serve as point of contact for the delivery of member Comprehensive Assessments and Care Plans to PCPs and ACO/MCOs. Make photocopies and maintain program materials for service recipients and other Agency documents in accordance with policy. Produce reports and provide tracking in support of meeting contractual obligations and achieving performance thresholds. Enter data for monthly statistical records or analysis and aid in internal and external reporting Participate in available training as it relates to the improvement of position skills. Keep records, forms and other data of direct service and administrative services where such responsibilities are assigned. Respond to reasonable expectations of the agency and/or Program Director. Order supplies for program. Distribute confidential reports to appropriate personnel. Assist in scheduling and provide logistical support of community-based meetings and educational activities for service recipients Provide clerical and logistical support to Care Coordinators and other members of CP Teams to promote efficient program operations. Education and Experience: A high school diploma or equivalent is required. Associate or Bachelor's degree in Business Administration or a related field preferred. A minimum of 1-3 years of related administrative, clerical, or customer service experience is required. Experience in a medical or non-profit environment is a plus. Experience working with community partners programs is a plus. Experience working in electronic health records and working independently. Must have strong written and oral communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) **Bilingual in Spanish, Portuguese, Creole and other languages is a plus but not required. ** Full Time Benefits include a comprehensive benefits package: • Medical, dental, vision insurance • Long term disability insurance • Life insurance • 403b pension plan • Flexible spending account • Three weeks paid vacation • Twelve paid holidays • Generous earned sick time *Candidates must pass CORI and CPS (child protective services) background checks.* ***Salaries are determined by factors including; experience, education, certifications, references, and foreign language proficiency with clients.*** Family Service Association is a comprehensive private, non-profit social service agency dedicated to the development and implementation of services designed to provide strength and support to individuals and families throughout southeastern Massachusetts. Headquartered in Fall River, Family Service Association strives to increase the capacity of individuals and families to cope with the stresses of family life and interpersonal relationships in a positive, productive and health-improving manner. This agency is a leading provider of professional social services in the South Coast region of Massachusetts, with a 135-year tradition of high quality. Family Service Association is an Equal Opportunity Employer. The Administrative Services Supervisor provides and coordinates office services needed to operate an efficient office. Administering such personnel functions as employment, supervision, job evaluations, guidance and direction as well as interpretation of Agency policy to clerical staff staff. Recommends and executes approved changes in office, billing and intake procedures. Services include acting as receptionist for administrative suite, Board of Directors correspondence, meeting preparation and assisting with agency events.

Duxbury Public Schools Job Posting Administrative Assistant - Alden School Duxbury Public Schools is seeking exceptional candidates to apply for the position of Administrative Assistant for the Alden Elementary School. The Administrative Assistant works independently in the performance of all functions necessary to maintain efficient and organized operations in a professional and confidential manner. Qualifications: Minimum of Associates Degree in business preferred Experience as a secretary, administrative assistant or similar role Knowledge of Google Suite and Microsoft Office essential Knowledge of Aspen or other Student Information Management System (SIMS) preferred Support the Alden School Administration in all facets of school operations Plan, coordinate and organize activities and coordinate flow of communications; assure smooth operations of main office Receive, screen and route telephone calls; review email; take, retrieve, and relay messages as needed; initiate phone calls to request, provide and verify information and documents as needed; schedule and arrange appointments, conferences, meetings and other events Serve as the first point of contact for Alden School for staff, families and community members Strong organizational and time management skills. Demonstrates ability to work in fast-paced team environment All other duties as assigned by the Superintendent or their designee Please refer to the Duxbury Administration Assistants' Association contract for additional information. All full-time employees are eligible to participate in the Town of Duxbury Benefit plans that include health insurance (25% employee contribution), dental insurance, life insurance, short-term disability, long-term disability, vision insurance, pet insurance, accident insurance, cancer insurance, critical illness insurance, prescription drug program, 529 College Savings plan, and an employee assistance program. Alden School is a grades 3 - 5 school comprised of 650 students and 115 dedicated staff members. Our school community believes in the values of Responsibility, Empathy, Self-esteem, Courage, Patience, Effort and Teamwork. Staff model these RESPECT values in how we teach, communicate and collaborate with our students and families. The mission of Alden School is to provide each student with the opportunity to achieve personal and academic excellence. We welcome applicants with a diverse background and experiences that can align with our core values and can contribute to creating a positive learning environment for all students. Duxbury Public Schools believes that each student's unique identity must be affirmed in order to support a welcoming school-community that engages and empowers all learners. We are committed to the long term work of dismantling systems of inequity in our community to provide obstacle free access to education and to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation. Additional Information · Salary Range: $24.07 - $28.79 per hour · Citizenship, residency or work visa required · Start Date: Immediately Please submit a cover letter, resume and 3 recent recommendations to ********************** Contact Information: Dr. Rebecca Long - Principal *********************** Town of Duxbury is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company

Job Description We believe that real estate should be a pleasure. Not a pressure. At Jack Conway, you'll feel the difference immediately. We're the largest independently-owned real estate company in our region. So we've got the reach, and the connections, to take good care of your every real estate need. We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Responsibilities Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements Submit and reconcile expense reports Provide general support to visitors Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements Proven experience as an administrative assistant, virtual assistant or office admin assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Administrative Assistant - School Year; School Based Principal's Office South River Elementary School (35 hours per week) SALARY: Clerical Personnel Salary Schedule ORGANIZATIONAL RELATIONSHIP OR LINE OF AUTHORITY: Reports directly to Building Principal QUALIFICATIONS: High school graduate, Associates preferred. Office and computer experience required, including familiarity with Windows, Excel, Google Calendar, and other basic Google Applications (student management System-Aspen program preferred). Typing, filing, telephone, and organizational skills required. Strong oral and written communication, and interpersonal skills. Experience in school system preferred. Ability to maintain confidentiality and to relate well with elementary school students, parents and staff. Marshfield Public Schools will not be accepting hard copies of resumes and/or applications. Please apply through School Spring.

Wareham Public Schools is seeking a full-time calendar-year administrative assistant. This position is funded through the local budget and paid in accordance with the secretaries' collective bargaining agreement. Duties include the following: * Answer communications and assist families with questions/concerns * Coverage of other Administrative Assistant positions within the building as needed * Provide secretarial support to the principal and other administrative staff * Answer incoming phone calls from parents and community members * Notify staff of parent conferences * Process discipline referrals * Greet and provide access to the building for all visitors * Issue visitors, tardy, and bus passes * PowerSchool data entry as needed to update students' information * Communicate with transportation as needed * Prepare for the opening of school * Other duties as assigned by the principal Duties may also include the following: * Create and distribute progress reports and report cards * Calculate and distribute Honor Roll * Create scheduling changes as needed * Monitor staff attendance and run daily/weekly reports * Enter data and create reports in PowerSchool * Process requisitions and purchase orders

This position is initially located at the Newport Campus. The days and hours are typically Monday through Friday, 8:00 AM - 4:00 PM, but the schedule, hours, and campus may vary depending on the department's needs. GENERAL STATEMENT OF DUTIES: Within a college/university system, to assist in the organization and maintenance of a wide variety of complex academic programs and services by performing complex administrative support functions; to utilize college enterprise software systems with common business applications and a wide variety of computer applications including word processing, spreadsheets and other contemporary office software; and to do related work as required. SUPERVISION RECEIVED: Works under the general supervision of an academic department chair, Dean, faculty or other designated academic professional; work instructions are typically provided at the beginning of assignments and is subject to episodic review by a supervisor for conformance with such policies, procedures and methods. SUPERVISION EXERCISED: To serve in an advisory or consulting capacity to Higher Education Administrative Assistant I's and II's or other staff assigned; As assigned by a superior, to supervise, provide guidance to, be a resource for and review the work of Higher Education Assistant I's and II's, or other assigned staff. ILLUSTRATIVE EXAMPLES OF WORK PERFORMED: * Within a college/university system, to assist in the organization and maintenance of a wide variety of complex academic programs and services by performing complex administrative support functions. * To utilize college enterprise software systems with common business applications and a wide variety of computer applications including word processing, spreadsheets and other contemporary office software. * To perform advanced clerical support functions in connection with grants and other financial endeavors within an academic department. * To provide a high level of complex clerical support, including the maintenance of research/project files within an academic department. * To pre-audit and/or post financial information to an integrated financial system after first determining the accuracy and appropriateness of financial transactions within an academic department; to make recommendations regarding the nature/scope of this data. * To oversee the operations of department-specific programs. * To be responsible for the requisition, inventory, distribution and control of supplies for the department(s), and to ensure compliance with State and college/university purchasing rules and regulations. * To coordinate with faculty within the academic department to arrange for any special services required by students, such as referrals for research, tutoring, disability services, Writing Center, English as a Second Language programs, Career Development etc. * To gather and prepare academic and statistical reports incorporating information from the data management system to track expenditures, grade point averages, grades, academic probation, etc. * To create and manipulate advanced queries within the college's enterprise software system such as class rosters, academic transcripts, faculty load reports. * To make classroom reservations utilizing the college's event management computer system. * To convey pertinent information to faculty, staff, students and visitors within an academic department. * To enter hours worked for the biweekly work study student payroll for the academic department. * To maintain electronic and/or paper records for the academic department. * To schedule faculty advising appointments for students, as well as other events for the academic department chair and faculty. * To maintain and requisitions department supplies utilizing the college's enterprise software system in compliance with college and state purchasing protocols. * As assigned by a superior, to manage a P-Card and Travel Card as part of the Purchasing/Budgeting process in the department. * To produce and present detailed reports on departmental key performance indicators. * To develop and maintain policies and procedures for the academic department. * To do related work as required. REQUIRED QUALIFICATIONS FOR APPOINTMENT: KNOWLEDGE, SKILLS AND CAPACITIES: * The ability to integrate information from one type of application package to another; * Excellent oral and written communication skills and interpersonal skills; * The ability to effectively communicate information to all interested parties within a higher education setting; skills in organizing and multi-tasking; strong written and verbal communication skills; * A working knowledge of office practices and the ability to apply such knowledge in recommending improvements in office procedures, use of forms, and the establishment and retention of relevant office records and files; * A familiarity with spreadsheets, databases, word processing and other computer software; * The ability to organize departmental activities; * The ability to work independently as well as part of a team; * The ability to establish and maintain effective working relationships with superiors, the college/university departments, and other state and private agencies and organizations and employees; * The ability to handle multiple tasks quickly with attention to detail; * The ability to handle and maintain confidential matters; * A working knowledge of a higher education system; * The ability to generate accurate and concise informational and statistical reports; and related capacities and abilities. EDUCATION AND EXPERIENCE: Education: Such as may have been gained through: graduation from a senior high school supplemented with college courses in computer information systems; and Experience: Such as may have been gained through: employment in performing general office tasks of a complex nature in an academic setting, including the use of enterprise software systems with common business applications, word processing, spreadsheets, and other contemporary office software; Or, any combination of education and experience that shall be substantially equivalent to the above education and experience

For a description, see PDF at: ********************** s3. amazonaws. com/wp-content/uploads/sites/45/**********3246/Administrative-Assistant-1. pdf

Program/Location: Outpatient, New Bedford Education/Licensure: High School Diploma or Equivalent Starting Pay: $21 per hour experience & education dependent Shift: Per Diem Benefits Medical Insurance Dental Insurance Vision Insurance Long & short term disability Discounted auto/home and renters insurance 403b - Retirement FSA & DSA PMLA Employee Assistance Program Bonuses & Referral Eligibility for free classes to become a Licensed Counselor or Recovery Coach Education days to use towards CEU's Free meals at select programs and when available Unmatched Leave Time (FT employees can earn up to 3 weeks in first year) About Us High Point & Affiliated Organizations is a health and human service agency whose mission is to treat and prevent substance use disorders and mental illness. High Point has programs located throughout Southeastern Massachusetts offering a full continuum of care for substance use and mental health treatment, including inpatient, outpatient, residential, and community-based services. Programs and services also assist survivors of abuse, violence, and families experiencing homelessness. High Point believes that everyone has inherent goodness, worth, and dignity. Our goal is to help individuals and families achieve personal change and improve their quality of life. Outpatient substance use disorder and mental health services are located across Southeastern Massachusetts in Brockton, Middleborough, New Bedford, Plymouth, and Taunton. These services are available during the day, as well as evenings. We offer individual, group, family services, and medication management to address diverse clinical needs. An interdisciplinary team of professionals includes licensed social workers, clinicians, psychiatrists, and psychologists. Administrative Assistant Requirements Present as courteous and professional Demonstrated flexibility, dependability, and ability to multiply task Excellent verbal and written communication skills, including the ability to organize ideas in logical and clear fashion as well as be able to format memos, letters, etc. Exceptional organizational skills Proficiency and knowledge of basic computer skills; including various software programs Ability to learn, use, and train the use of our electronic medical records An understanding of the relationship between substance use and mental health issues and/or self-help programs An understanding of boundaries and ethics, a must Comply with Federal Regulations, 42 CFR Part 2, Substance Abuse Confidentiality Regulations and HIPAA Regulations Work well within a team environment Ability to plan duties for maximum effectiveness and efficiency Administrative Assistant Duties & Responsibilities Works directly with Office Manager & the Site/Program Director Answer multi-line telephone and greet visitors Attends, takes, maintains, and distributes meeting minutes, as needed Schedules appointments Provide administrative and clerical support to clinical and non-clinical staff Attend training's as outlined within the Employee Handbook Complete assigned tasks in a timely, confidential, and accurate manner Creates and maintains various databases, forms, and reports Complete insurance verification and prior authorizations, as needed Complete registration of patients Maintains boundaries and keeps all information received confidential Demonstrates behaviors that recognize the rights of patients as defined by High Point policies Other duties as assigned by Office Manager & the Site/Program Director Administrative Assistant Qualifications: 2-year secretarial experience in an office setting preferred

The Behavioral Health Administrative Assistant/Care Coordinator serves as administrative assistant and care coordinator for BH staff and patients. Manages BH staff referrals and schedules and provides case management to patients to help access appropriate resources. Assists in coordinating patient care with other team members and departments in keeping with patient centered medical home principles. Responsibilities include: General Responsibilities * a. Supports BH department staff in responding to phone and in person requests for BH services * b. Undertakes primary responsibility for coordination of care and case management and other admin tasks for the counseling and psychiatry staff. 2. Scheduling Responsibilities * a. Manages counseling and psychiatry phone lines, texting, and EMR messages in coordination with other administrative team members. * b. Schedules initial and follow up appointments for patients. * c. Assumes primary responsibility for keeping schedules full and running efficiently. * d. Follows HIPAA regulations at all times when speaking to patients' family members, external providers, etc. 3. Case Management and Coordination of Care Responsibilities * a. Reviews and monitors behavioral health referrals to ensure appropriate and timely access to services. * b. Researches and provides resources for patients, eg: housing, holiday assistance, health and social services * c. Provides direct care assistance to patients connecting them with behavioral health agencies and other facilities as indicated. * d. Coordinates care/facilitates appointments between facilities and health center especially when patients are discharging from programs. * e. Processes letters needed for jury duty, probation officers, and other agencies in accordance with patient and provider requests. * f. Places prescription for transportation referrals for eligible patients. * g. Collaborates with CHC teams to ensure integrated care between PCP and BH teams. Communicates with appropriate providers to ensure follow up in urgent situations. * h. Works with BH Director to manage and coordinate patient requests and referrals. * i. Documents all contacts in EMR. 4. Program Education * a. Assists in educating patients in understanding and promoting CHC services available to them (i.e., dental, women's health, pharmacy, mental health, optometry) as well as connecting to external resources. 5. Supplies * a. Ensures appropriate supplies are available and submits supply orders as requested by supervisor