Senior Administrative Assistant Jobs in Farragut, TN

Job Summary: The Executive Assistant will provide high-level administrative support to the Vice President, Board members, and other senior staff. Duties/Responsibilities: Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes. Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping. Performs additional duties as assigned by executives. Performs other related duties as assigned. Required Skills/Abilities: Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and at times stressful environment. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Able to type minimum of 50 words per minute. Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software. Education and Experience: High school diploma required; Bachelor's degree in Business Administration or related field preferred. At least four years of related experience required. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.

Navarro Research and Engineering is recruiting an Executive Assistant in Oak Ridge, TN. Navarro Research & Engineering is an award-winning federal contractor dedicated to partnering with clients to advance clean energy and deliver effective solutions for complex challenges in the nuclear and environmental fields. Joining Navarro means being a part of an exceptional team committed to quality and safety while also looking for innovative strategies to create value for the client's success. Headquartered in Oak Ridge, Tennessee, Navarro has active programs in place across the nation for DOE/NNSA, NASA, and the Department of Defense. Position Overview: The Executive Assistant will provide high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Key Responsibilities: + Manage and maintain executives' schedules. + Prepare invoices, reports, memos, letters, financial statements, and other documents. + File and retrieve corporate documents, records, and reports. + Open, sort, and distribute incoming correspondence, including faxes and email. + Make travel arrangements for executives. Requirements Minimum Qualifications: + Proven experience as an executive assistant or in other secretarial positions. + Full comprehension of office management systems and procedures. + Excellent knowledge of MS Office. + Proficiency in English; exemplary planning and time management skills. + Ability to multitask and prioritize daily workload. + High level verbal and written communications skills. + Discretion with personal and confidential information. Preferred Qualifications: + Knowledge or experience working in a federal contractor. Due to the nature of the government contract requirements and/or clearances requirements, US citizenship is required. Navarro is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, age, sexual orientation, gender identity, status as a protected veteran, or status as a qualified individual with a disability. EEO Employer/Vet/Disabled Benefits + Health Care Plan (Medical, Dental & Vision) + Retirement Plan (401k, IRA) + Life Insurance (Basic, Voluntary & AD&D) + Paid Time Off (Vacation, Sick & Public Holidays) + Short Term & Long Term Disability

Title: Executive Assistant I, Student Affairs Pay Rate: $36,270 - $44,390.00/per year. Pay will be determined based on related work experience above required. To be considered in determining pay, all related work experience must be listed on the application. Number of Positions: 1 Position #: 600490 Classification: 3 on-campus Department: External Affairs Type of Appointment: Full-Time FLSA Status: Non-Exempt Required Documents Needed to Upload at Time of Application: * Resume * Unofficial Transcripts * Three Professional References (See below) Reference check requirements: Non-supervisory roles: three (3) current or former supervisors * Personal references (friends, clergy, customers, relatives) are not considered acceptable references Job Summary: The overall purpose of this job is to provide executive support for the Vice President of Student Affairs, and the Student Affairs staff, as we work together to meet students' needs. The Student Affairs Division includes Enrollment Services (Admissions, Records, Communication Center, Entrance Testing, Recruitment, Financial Aid), Student Services (Advising, Counseling, Disability Services, Career Services, Veterans Services, TRIO), New Student Orientation, , site campus administration, Student Conduct, Student Life, leave reporting, event planning and room reservations, and the organization, planning and execution of the college's graduation ceremonies (twice yearly). Essential Functions: 40% Perform and execute administrative duties for Student Affairs. These duties include: processing payroll, including leave forms and leave reports; processing electronic purchase requisitions; scheduling meetings and events; taking minutes from meetings; tracking and refilling inventory; scanning and filing documents; responding to inquiries on the phone, via email and in person; schedule room reservations for departmental meetings/trainings/interviews, etc., process petty cash reimbursements, process travel requests, book flights and process travel claims; coordinate yearly revisions to the online college catalog, preparing reports and documents using Microsoft Office products; running reports in Argos; order business cards and name tabs for Student Affairs employees; order PSCC apparel for student ambassadors, process catering requests, maintain employee contact information for division. Schedule student meetings, complete background checks for the federal government. 40% Assist with complex planning and coordination to carry out special projects/events such as Graduation Ceremonies, staff retreats and other events. This planning and assistance includes, but is not limited to the following functions: researching potential venues and contacting venue managers to reserve facilities; processing electronic work orders for set-up; editing the event program; reserving caterers for the events; processing contract payments for venue and caterers; communicating with vendors, such as photographers, regarding event needs; organizing and training volunteers; update the website each semester , communicating via email, telephone and in person with students, family members, and faculty and staff regarding event details. 10% Communicate with students, parents, faculty and staff, and the public via telephone and email regarding college and departmental policies and procedures. 10% Facilitate large departmental mailings. Work with Marketing and Communications, and outside vendors to create and distribute communiques. Note: The College reserves the right to change or reassign job duties, or combine positions at any time. Key Result Areas: * Timely processing of purchase requisitions. * Timely processing of meeting minutes. * Well-organized graduation ceremonies. * Timely processing of travel requests and reconciliation * Process leave and meet payroll deadlines * Timely processing of departmental online college catalog revisions * Timely processing of room reservations * Courteous, professional, and responsive communication with internal and external publics Job Requirements: * A.S. Administrative assistant experience with increasing levels of responsibility. B.S./B.A. preferred. Certified Administrative Professional certification (CAP) is a plus as is Microsoft certification in Office or specific applications such as Excel. On the job training will be required for college specific software and processes. * Three or more years of related professional experience. Part-time work experience is calculated at 50% of full-time experience. Skills and Abilities: What skills and specific knowledge are needed to perform this job? Is being proficient in a second language required? * This position requires a high degree of confidentiality regarding matters of sensitivity. * Serves as the "gate keeper" to the Vice President - using diplomacy, firmness while staying accommodating and professional. * Must be able to adapt to and master new technologies. * Mail merge - letters/envelopes/labels * Must be able to accurately type 40 wpm. * Must be able to use the following Microsoft Office programs: Word, Excel, PowerPoint, and Outlook. * Must be able to use Self-Service and Internet Native Banner (student database). * Must be able to operate and instruct others on how to use a fax machine. * Must be able to operate and instruct others on how to use a high-functioning photo copier/scanner. * Must be able to show attention to detail * Must be able to use R25LIVE room reservations/scheduling software. * Must be able to track a budget using Microsoft Excel. * .Must be able to use a calculator. * Must be able to write grammatically correct communiqués such as email messages, meeting minutes, and letters. * Must be able to operate a multi-line telephone. * Must be able to conduct internet research. * Must be able to alphabetize. * Must be able to maintain electronic and paper files. * Must be able to independently prioritize work. * Must be able to maintain multiple calendars and schedules. * Must be able to complete work with multiple distractions and interruptions. * Must be able to communicate clearly and effectively with students, faculty, staff, and members of the community. * Must be able to diffuse situations with angry constituents. * Must be able to take accurate messages. * Must be knowledgeable about FERPA (Family Educational Rights and Privacy Act) regulations. * Must be knowledgeable about college Admissions and Records policies. * Must be able to maintain strict confidentiality about student and employee situations. Magnitude of Impact: Decisions made directly impact the smooth functionality of our office. Excellent organizational skills are necessary to implement well-organized graduation ceremonies. Responsibility for Accuracy: It is possible to insert the wrong budget codes while processing purchases in PelliBiz - if this was not detected, the purchases could be charged to the wrong budgets. When preparing the Commencement Ceremony Program, potential errors could occur this could impact the flow of the ceremony (i.e., wrong order, students listed under the wrong majors, etc.). Budget: Must be able to track expenditures and run reports on budget variances. Judgement & Decisions: This position requires some anticipation of the needs of the Vice President. The following decisions are made independently: manage office and set-up for efficiency; technology needs for departmental fluidity; maintain and purchase inventory as needed. A reasonable amount of analytical, technical and creative thinking skills are necessary when considering departmental staff needs. Steps are taken with little to no supervision to improve the work environment in regards to general office flow. Nature of Contacts: Internal contacts: * Student Affairs Assistant Vice Presidents/Dean of Students - scheduling meetings and room locations, scheduling student appointments, ordering apparel for student ambassadors. * Student Affairs Directors (Directors of the following areas: Admissions, Records, Financial Aid, Counseling, Student Life and Recreation, New Student Orientation, Career Services, Veterans Services TRiO Student Support Services, Disability Services) * Campus Deans - Giving and getting vital information regarding needs of the Vice President. * Purchasing Office - Working out discrepancies in regards to purchase orders. * Payroll Office - Clarifying leave discrepancies for approximately 35 staff members. * Marketing and Communications Department - Working closely in regards to preparation and timeline of our commencement programs and other mail outs. * Facilities Department - Working closely to assure packing and delivery of items needed for commencement and various meetings. * Safety and Security Department - Scheduling police coverage for our commencement ceremonies at UT's Thompson-Boling Arena twice per year. * Executive Assistant and Executive Secretary to the President * Executive Assistant to the Vice President of Business and Finance * Executive Assistant to the Vice President of Information Services * Executive Assistant to the Vice President of College Advancement * Chair of Sustainable Campus Committee * Faculty External contacts: * Manager of the Thompson-Boling Arena - Collaboration between us to secure dates and times for our commencement ceremonies. Sending work orders with set-up instructions. * Manager of the Knoxville Civic Coliseum * Food Service Director @ PSCC * Food vendors - Scheduling catering for all volunteers at commencement. * Bookstore Manager - coordinating in regards to cap and gown orders for our graduates. * Grad Images Photography - Working closely to assure that they deliver our reader cards and provide pictures for our grads at commencement. * Direct Mail Service - Schedule mailings to let students know they may be closer to graduating than they thought. Invite them to see an advisor. * FBI Agents - Verify background check for current and previous students that are applying to work in Federal Government positions. * Parents of students - Answering questions as they arise regarding graduation and various other events. Physical Demands: This position requires a reasonable level of fitness. On occasion, some lifting, walking and standing for extended periods of time are required. Full-time Employment Benefits: * Insurance Options Health, dental, vision, life, short/long-term disability, FSA/HSA Wellness Incentive Program, ifenrolled in health plan * Educational Assistance Fee Waiver Spouse/Dependent discounts Audit/Non-Credit Reimbursement Program * Employee Assistance Program * Retirement options Tennessee traditional pension plan option (TCRS) 401k with $50 company match/457/403b * Employee Discount program with over 900+companies * 13 Paid Holidays/Year Includes paid days off the last week of December * Sick Leave Bank * Longevity Pay * Many opportunities for professional development Special Instructions to Applicants: To be considered for a position at Pellissippi State, you must create an on-line application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Work experience that is not listed on the application will not be considered towards qualifying and/or compensation. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed. Pellissippi State Community College is an EEO/AA/Title VI/Title IX/Section 504/ADA employer If you have any problems or questions please contact Human Resources at Pellissippi State Community College's Human Resource Office at ************ or by email at ********************. If you are interested in this position, click on the link to the left to apply. #mrp

Title: Executive Assistant Reports to: Tax Principal Position Type: Full-time in the office Office hours are Monday - Friday from 8:00 a.m. to 5:00 p.m. Overtime required at peak times, and as needed Location: Knoxville, TN This renowned successful financial services organization is seeking an Executive Assistant to join its high-performing and privately-owned firm with a dynamic culture and a strong national reputation. The successful candidate will be a self-starter and strong communicator with responsibilities for general administrative and support services to the organization's executive teams. Responsibilities: Support executives including calendar management, scheduling and coordination of client meetings in person, via telephone and video, and travel logistics Maintain confidentiality and work diligently to keep executives on track Edit and create various client deliverables, including reports, project lists, and proposal letters, performing research as appropriate Communicate with clients to request additional information or documentation Enter time, expenses, and other reporting using Salesforce Assists with general office duties and back-up to other Administrative Assistants as needed Qualifications: 3+ years of administrative experience at a fast-paced professional services firm preferred Experience with tax preferred Detail-oriented individual with the ability to exercise initiative, judgment, and take ownership when dealing with support tasks Strong experience utilizing Microsoft Office, and proficiency in composing and editing documents and communications Polished professionalism including a positive attitude combined with excellent oral/written communication skills Ability to exercise tact, courtesy, and discretion in contacts at all levels - both within and outside the Firm Contact: Melissa Feinbaum, Professional Recruiter Miller Feinbaum Recruiting, LLC mfeinbaum@mfrecruiting.com 865-604-8525 For more details or a full job description, reach out in confidence. All inquiries will be kept confidential. You may also send your resume to mfeinbaum@mfrecruiting.com.

**Executive Assistant** **Competitive Pay & Great Benefits!** **Previous Executive Assistant experience required. Automotive/Dealership experience is a plus!** **Job Intro** Furrow Automotive Group, which includes renowned brands such as Infiniti Chattanooga, Porsche Chattanooga, Mercedes-Benz Knoxville, and Land Rover Chattanooga/Knoxville, is seeking an Executive Assistant to support our Director of Fixed Operations. This role is uniquely positioned to keep our operations running smoothly by managing schedules, coordinating dealership communications, preparing service department reports, and supporting vendor relations. You will play a vital role in ensuring the efficiency of our fixed operations - service, parts, and repairs - across our network of high-end automotive brands. At Furrow Automotive Group, we believe in fostering a supportive and team-oriented environment. Many of our employees have built long-term careers with us because we prioritize mentorship, career development, and providing each team member with the tools and support they need to thrive. As part of our close-knit community, you'll have the opportunity to grow within a respected, employee-centered organization that truly values your contributions. **Job Description** Manage the Director's calendar and schedule, particularly in relation to service, parts, and repair team meetings, training sessions, and performance reviews and more. **Benefits** * Competitive pay based on experience * Full-time, On-site Position * Medical, Dental, Vision, Disability & Life Insurance * 401(k) Retirement Plan with Company Match * Paid Holidays and Paid Time Off * Employee Discounts on Products & Services & Vehicle Purchase Plans * State-of-art Facilities * Gym Membership Discount * Employee Assistance Program * Opportunity for advancement **Responsibilities** * Schedule Coordination: Manage the Director's calendar and schedule, particularly in relation to service, parts, and repair team meetings, training sessions, and performance reviews * Dealer Communications: Act as a communication hub between the Director and individual service and parts departments, ensuring alignment on goals, promotions, and process improvements * Service Reporting & Data Management: Prepare and analyze reports on service department performance, such as repair order metrics, warranty claim efficiency, and customer satisfaction scores * Vendor & Partner Coordination: Assist with managing relationships with key automotive vendors, parts suppliers, and other partners, including tracking contracts, coordinating deliveries, and ensuring smooth operations * Process Improvement Support: Help identify operational bottlenecks and recommend process improvements within service and parts departments, contributing to increased productivity and customer satisfaction * Inventory & Logistics Assistance: Provide support with inventory tracking and parts ordering processes to ensure the seamless operation of the service and parts departments **Requirements** * This is an on-site position * Experience as an Executive Assistant, ideally within the automotive industry or a similar industry such as RV, Powersport, Motorsport, or Marine * Excellent organizational and multitasking skills, with a strong attention to detail * Strong communication skills for interfacing with various departments and vendors * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with dealership management software is a plus * A proactive, solution-oriented mindset and the ability to maintain confidentiality.Valid driver's license * Good work ethic and problem-solving skills * A positive attitude and works well as part of a team * Please upload your resume. Completing the online assessment will grant you priority consideration! * Must be authorized to work in the U.S. without sponsorship and be a current resident * Must pass pre-employment testing to include background checks, MVR, and drug screen **Terms** We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Essential Duties and Responsibilities include the following. Other duties may be assigned. Regular and consistent attendance. Assist each department with strategic and tactical Commercial and Film presentations. Leverage Power Point and other presentation software to put together professional, entertaining, and impactful presentations. Monitor competitive activities and other relevant industry actions/events via online tracking. Report findings to both VPs of Commercial and Film. Assist with scheduling, travel arrangements, expense reports and filing. Handle all mail distribution and supply ordering/inventory tracking. Assist with special projects including Variety and Foundation Charitable events. Possess good financial abilities for negotiations, scheduling, budgeting, and record keeping. The ability to operate computer, copiers and other office equipment, type accurately, devise and access different filing systems. Ability to maintain attention to detail, use of organizational skills and interpersonal skills. Accessible to travel on short notice to fulfill Commercial and Film needs. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience: Formal education equivalent of a bachelor's degree in communications, marketing, advertising, public relations or three years' experience in the field of executive administration, marketing, advertising, public relations, or theatre industry required. Knowledge of theatre industry preferred. Certificates, Licenses, Registrations: None Language Ability: Possess good public speaking, and creative writing skills. Listen effectively, respond clearly and directly, prepare clear and concise written reports or records, and explain information to others. Interface effectively with customers, the public, and co-workers, and exhibit sensitivity to feelings of others. Math Ability: Ability to calculate figures and amounts such ad discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Reasoning Ability: Decision making ability is important based on relevant information, recognize alternatives and reach conclusions based on evidence. Tolerance for stress is important for ability to perform efficiently under pressure. Analytical ability is necessary in order to identify problems, gather relevant data and learn from previous experience. Computer Skills: Experience/proficiency with PowerPoint and/or other presentation software is required - mastery/expertise preferred. Highly proficient in Excel. Highly proficient in Word. Supervisory Responsibilities: This position has no direct supervisory responsibilities Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the environment is moderate. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is frequently required to stand; walk; sit and use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear. The vision requirements include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. The employee is occasionally required to lift up to 25 pounds.

About the role: As an Administrative Assistant for TQL, you play an integral role in the culture and employee experience in our satellite office. You will be responsible for supporting multiple leaders, handle office management responsibilities, culture initiatives, and manage receptionist duties. If you are someone who enjoys a variety of tasks and projects, interacting with people at all levels within the organization, and have an outgoing and professional attitude, apply today. What's in it for you: * Compensation starting at $19.78/hour * Health, Dental and Vision coverage to best fit your needs, including a plan that takes $0 out of your paycheck + 401(k) with company match * Be the go-to person for any office needs * Every day is different - diverse range of tasks and duties * Build relationships and support leadership * We win wherever we go - Voted a Fortune 100 Best Companies to Work For (2023) and Forbes America's Best Employers (2022) What you'll be doing: * Office Management * Support events and employee engagement efforts in your office * Assist with onboarding new hires in your office * Communicate with Facilities department and property manager * Order and maintain office supplies * Oversee the overall cleanliness of the office * Leader Support * Manage and maintain the manager's schedules * Create weekly and monthly Sales reports * Complete expense reports for manager * Coordinate travel arrangements with TQL's Travel Team * Other tasks as needed to help save leadership time * Reception Support * Greet and escort job applicants through their onsite interviews * Prepare and distribute agendas for department meetings * Screen incoming calls and transfer to appropriate individuals * Pick up packages and mail, and distribute to the office What you need: * 1-3 years of administrative experience * High energy with excellent communication skills * Ability to work in a multitasking, fast paced environment * Organized with a strong attention to detail * Proficient computer skills - Outlook, Word, Excel, PowerPoint * Adaptable to changing priorities * Have a professional attitude and confidentiality Where you'll be: 800 South Gay Street, Suite 1800, Knoxville, TN 37929

Smartstyle Hair Salon * - With over 180 full-service Smartstyle Hair Salons inside Wal Marts in 11 states, Yellowhammer Salon Group (YSG) is the largest operator of this brand in the United States. In these salons you'll have: * instant clientele in the world's busiest marketplace * the potential to earn up to 60% commission (top stylists earn over $40/hr before tips!) * on-going technical training * support from engaged leadership so you are not alone! We chose to be inside Walmart stores, where you'll see an average of 5,000 customers per day, (which is 150,000 per month---1,800,000 per year!) walking by your front door! Other benefits of working with YSG * Flexible schedules * Career advancement opportunities * Monthly on-trend educational topics to keep up with the latest trends * Paid Vacation * Health and Dental Benefits * Unlimited $250 Referral bonuses * Employee product and service discounts * We hope you never need it, but we also offer confidential Workplace Chaplains for emotional and spiritual support! Make your next move your best move! Join YSG, where we'll welcome you with open arms Watch our short 2-minute video to share all the amazing things YSG has to offer Please note that the stylist position requires a current cosmetology or barber license. You are submitting your information for potential employment opportunities with an independent franchisee of Regis Corporation or one of its subsidiaries (collectively "Regis"). If hired, you will be a direct employee of the franchisee, not of Regis. Franchisees are independent business owners/operators who set their own wage and benefit programs which can vary from Regis or other franchisees. Only the franchisee is responsible for employment matters at the salon including hiring, firing, discipline, supervision, staffing, scheduling, wages and benefits. Regis will not receive a copy of your employment application and will have no involvement in any hiring or other employment decisions.

Job Description - Administrative Associate 3-Undergraduate Medical Education (Knoxville) (24000002DU) **** Administrative Associate 3-Undergraduate Medical Education (Knoxville) - 24000002DU **Description** *Market Range: 06* *Hiring Range: $19.67/Hourly* ***THIS POSITION IS LOCATED IN KNOXVILLE, TN* .** **JOB SUMMARY/ESSENTIAL JOB FUNCTIONS:** The Administrative Associate 3 for the Undergraduate Medical Education (UME) Department assists the Assistant Dean of UME, UME Manager, and UME Coordinator in all aspects of undergraduate medical students in the third-year clerkships and fourth-year senior electives. This position provides administrative support for to UTHSC-COM, Visiting and UTHSC-PA students each year. **DUTIES AND RESPONSIBILITIES**: 1. Assists in gathering Capstone, clerkships, course evaluations, and inputting data into a spreadsheet. 2. Assists with proctoring National Board of Medical Examiner (NBME) exams. 3. Coordinates and schedules meetings and appointments for managers and supervisors. 4. Coordinates, reviews, and manages the schedule for the Assistant Dean of UME. 5. Supports the organization of student events, meetings, and CSS Retreat. 6. Manages various office tasks including filing, preparing orientation materials, setting up meetings, and ordering supplies. 7. Prepares communications such as memos, reports, agendas, PowerPoints, and other correspondence. 8. Assists with coordinating and facilitating activities of UME courses and electives. 9. Oversees the management of student support areas. 10. Manages the social media account for UME. 11. Performs other related job duties. **Qualifications** **MINIMUM REQUIREMENTS:** **EDUCATION:** High School Diploma or GED. **(TRANSCRIPT REQUIRED)** **EXPERIENCE:** Four (4) years of experience in performing office duties or customer service; **OR** Bachelor's Degree in lieu of experience. **KNOWLEDGE, SKILLS, AND ABILITY:** · Knowledge of the importance of customer support by addressing the education needs of students and faculty. · Excellent interpersonal skills, professionalism, and emotional intelligence in working with the UME staff, course directors, faculty, and students. · Ability to plan, organize, schedule, and implement events. · Ability to manage multiple work responsibilities, even at peak times. · Ability to quickly learn the requirements of the position and to adapt to change **WORK SCHEDULE** **:** This position may occasionally be required to work evenings. May require occasional overnight travel. **Job** Other Admin Asst/Secr/Clerical **Primary Location** US-Tennessee-knoxville **Organization** Knox Student Affairs Campus/Institute Knoxville **Schedule** Full-time **Job Posting** Nov 13, 2024, 3:22:26 PM **EEO/AA Statement /Non-Discrimination Statement** The University of Tennessee is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to, and will not be discriminated against on the basis of, race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. Inquiries and charges of violation of Title VI (race, color, national origin), Title IX (sex), Section 504 (disability), ADA (disability), ADEA (age), sexual orientation, or veteran status should be directed to the . Requests for accommodation of a disability should be directed to the campus ADA Coordinator.

Share If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. **Administrative Assistant** Full Time 30+ days ago Requisition ID: 2436 Salary Range: $15.00 To $20.00 Hourly If you are looking for a role where you make a difference every day, **Mersino** wants to hear from you! We are seeking an experienced Receptionist Administrative Assistant to join our **Knoxville, TN** team! You will perform clerical and administrative functions in order to drive success. The primary responsibility of the **Receptionist - Administrative Assistant** is to answer and route telephone calls, manage our front desk on a daily basis, and perform a variety of administrative and clerical tasks. **Typical Duties and Responsibilities** * Answer, screen, route, and log incoming phone calls * Receive and welcome visitors by greeting, directing and announcing them appropriately * Receive, sort and distribute daily mail and deliveries * Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) * Maintain office security by following safety procedures and controlling visitor access * Order office supplies and keep inventory of stock * Update calendars and schedule meetings * Arrange travel and accommodations as required * Perform other clerical receptionist duties such as filing, copying, and scanning * Adhere to applicable company and regulatory agency environmental, health and safety standards **Qualifications** * Associate degree and three (3) years secretarial or equivalent job experience * Knowledge of administrative and clerical procedures * Proficient in MS Office and other relevant software applications * Knowledge of customer service principles and practice * Ability to answer multi-line phone system **Specific Expectations** * Professional demeanor * Excellent internal and external customer service skills * Ability to work effectively with others * Ability to multi-task in a changing environment * Excellent written and verbal communication skills * Strongly self-motivated, ability to perform tasks with little or no direction * Ability to work a flexible schedule to meet job requirements * Strong time management and organizational skills * Required intermittent periods during which continuous physical exertion is required, such as walking, standing, stooping, climbing, lifting material or equipment, some of which may be heavy or awkward Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed. Mersino is an Equal Opportunity Employer/Veterans/Disabled

Faith Promise is looking for a part-time, 25 hours per week, Administrative Assistant who is passionate about joining a team that is going to Win the World. This role will report to the Campus Pastor - Farragut and will be accountable for a variety of administrative and clerical duties necessary to run an organization efficiently. The Administrative Assistant performs most of his or her duties during regularly scheduled office hours; however, participation in various ministry and all-staff events will also be required from time to time. FAITH PROMISE VALUES Team members at Faith Promise are committed to live out, and help others live out our Values: Love God Love People Discover Purpose Win Our World JOB DETAILS Serve as the information and communication gateway for the office Own communication between staff and volunteer leaders including by telephone, websites, and email Plan and schedule meetings, appointments, rooms, and resources for Farragut Campus staff and for other campus events Organize and maintain paper and electronic files Manage projects and conduct research on best practices Manage the Farragut Campus budget Manage travel and guest arrangements as needed Help Campus Administrative Assistants as necessary Perform all other duties assigned by Campus Pastor - Farragut BASIC QUALIFICATIONS High School diploma or equivalent Minimum of two years of experience in an administrative assistant type position Strong computer and Microsoft Office Suite skills Team player Effective communication skills Detail-oriented and organized Flexible and adaptable Must be willing to become a Core Member of Faith Promise Church within one year of hire Must be willing to complete WIN Leadership College within one year of hire PREFERRED QUALIFICATIONS Experience in managing volunteers. Experience with non-profit organizations Experience in working with a growing or decentralized organization Experience using database queries and/or filters Experience with phone system management Proficient at operating general office equipment

**Be visionary** Teledyne Technologies Incorporated provides enabling technologies for industrial growth markets that require advanced technology and high reliability. These markets include aerospace and defense, factory automation, air and water quality environmental monitoring, electronics design and development, oceanographic research, deepwater oil and gas exploration and production, medical imaging and pharmaceutical research. We are looking for individuals who thrive on making an impact and want the excitement of being on a team that wins. **Job Description** **Summary:** Performs a variety of complex administrative functions. Relieves managers or executives of administrative type functions. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Consistently works on complex assignments requiring independent action and a high degree of initiative to resolve issues. Acts independently to determine methods and procedures on new assignments. Often leads or supervises the activities of other nonexempt personnel. **Essential Duties and Responsibilities** include the following. Other duties may be assigned. + Read and routes incoming mail. Prepares outgoing mail and correspondence, including e-mail and faxes. Takes dictation in shorthand or by machine and transcribes notes on computer or transcribes from voice recordings. + Prepares advanced correspondence including letters, memoranda, and reports. Makes copies or scans correspondence or other printed materials as applicable. + Organizes and maintains file system and files correspondence and other records. + Answers and screens manager's telephone calls and arranges conference calls. + Coordinates manager's schedule and makes appointments. Arranges and coordinates travel schedules and reservations. + Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. + May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. + Responsible for confidential and time sensitive material. + Greets scheduled visitors and conducts to appropriate area or person. + Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports. + May assist with compiling and developing the annual budget. + Generates complex reports, handles multiple projects, and prepares and monitors invoices and expense reports. + Conducts research, analyzes data, determines approach, compiles and prepares reports/recommendations for management decision making. + Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. + Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. + Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. **Supervisory Responsibilities** This job has no supervisory responsibilities. **Competencies** To perform the job successfully, an individual should demonstrate the following competencies: + Oral/Written Communication - Listens and gets clarification; Responds well to questions; Records data; Writes clearly and informatively; Able to read and interpret written information. + Teamwork - Gives and welcomes feedback; Contributes to building a positive team spirit; Supports everyone's efforts to succeed. + Ethics - Treats people with respect; Works with integrity and ethically. + Organizational Support - Follows policies and procedures; Supports organization's goals and values. + Planning/Organizing - Uses time efficiently. + Professionalism - Approaches other in a tactful manner; Accepts responsibility for own actions; Follows through on commitments. + Quality - Demonstrates accuracy and thoroughness; Applies feedback to improve performance; Monitors own work to ensure quality. + Quantity - Meets productivity standards; Completes work in a timely manner; Strives to increase productivity. + Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and material properly. + Adaptability - Adapts to changes in the work environment. + Dependability - Follows instructions, responds to management direction. + Attendance/Punctuality - Is consistently at work and on time. + Initiative - Asks for and offers help when needed. **Qualifications** To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. **Education and/or Experience** Minimum of 5 years of experience in a clerical and/or administrative support role; Certificate in a specialized function or Associate's degree in related field and/or training; or equivalent combination of education and experience. Teledyne and all of our employees are committed to conducting business with the highest ethical standards. We require all employees to comply with all applicable laws, regulations, rules and regulatory orders. Our reputation for honesty, integrity and high ethics is as important to us as our reputation for making innovative sensing solutions. Teledyne is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other characteristic or non-merit based factor made unlawful by federal, state, or local laws. You may not realize it, but Teledyne enables many of the products and services you use every day **.** Teledyne provides enabling technologies to sense, transmit and analyze information for industrial growth markets, including aerospace and defense, factory automation, air and water quality environmental monitoring, electronics design and development, oceanographic research, energy, medical imaging and pharmaceutical research.

Full-Time Administrative Assistant Join Our Team at Physicians' Surgery Center of Knoxville! At Physicians' Surgery Center of Knoxville, we believe that health and care are inseparable. Our mission is to provide a high-quality, service-oriented environment for surgical procedures, where excellence in care meets cutting-edge technology. Our facility is accredited by the Accreditation Association for Ambulatory Health Care (AAAHC) and proudly maintains physician ownership or investment interest, ensuring a personalized approach to patient care. We house: * 5 Operating Rooms * State-of-the-art technology supporting specialties such as Colon and Rectal, ENT, General Surgery, Gynecology, Ophthalmology, Orthopedics, Pain Management, Plastic Surgery, Podiatry, and Urology. Position Summary We are seeking an Administrator Administrative Assistant to join our dynamic team. This role supports the Administrator in managing day-to-day operations, ensuring smooth communication, and upholding the high standards of care we are known for. Key Responsibilities * Responsible for performing administrative duties that require discretion and independent judgment * Understanding USPI's Mission and USPI's EDGE, and completing daily responsibilities in accordance with the standards outlined in each. * Typing correspondence, reports, contracts, agreements and various specialized documents. * Answer incoming phones for Administration. * Maintaining the confidentiality and security of sensitive, privileged credentialing communications and work product. * Organizing and maintain filing systems. * Making meeting arrangements and maintaining calendar for facility Officers. * Maintaining positive relationships with physicians and corporate personnel. * Take meeting minutes for Administration, clinical operations and other administrative meetings. * Assist in the business office as needed. * Handle confidential information with discretion and professionalism. What We Offer As an organization, one way we care for our communities and each other is by providing a comprehensive benefits package that includes: * Medical, dental, vision, and prescription coverage * Life and AD&D coverage * Availability of short- and long-term disability * Flexible financial benefits including FSAs and HSAs * 401(k) and access to retirement planning * Paid holidays and vacation If you're a dedicated professional with a passion for supporting a high-performing healthcare team, please submit your current resume today! #USP-123 #LI-KB3 Required Skills: * Minimum HS Diploma or GED required, Associate's Degree preferred. * Minimum 2 years of administrative assistant experience. * Must have good time management skills. * Longevity in Past Roles: Demonstrated stability and commitment in previous positions. * Must be very proactive and require little supervision. * Exceptional Communication Skills: Strong verbal and written communication abilities. * Proficient in Microsoft Office Suite and other administrative tools. * Organized, detail-oriented, and capable of managing multiple priorities. * Prior experience in a healthcare required. USPI complies with federal, state, and/or local laws regarding mandatory vaccination of its workforce. If you are offered this position and must be vaccinated under any applicable law, you will be required to show proof of full vaccination or obtain an approval of a religious or medical exemption prior to your start date. If you receive an exemption from the vaccination requirement, you will be required to submit to regular testing in accordance with the law.

University Physicians' Association is looking for full-time Compliance Administrative Assistant. As a Compliance Administrative Assistant, you will provide administrative support to the VP of Regulatory Affairs and Chief Compliance Officer and the Compliance Department. You will act as a liaison between the executive team, clients, vendors, and staff. EXPECTATIONS Administrative Support * Maintain confidentiality of projects for your assigned executive * Manage calendar of your assigned executive * Maintain organization of records and files for ease of use * Prepare routine reports and spreadsheets * Coordinate travel, meetings, and training arrangements * Coordinate meetings, video conferences, teleconferences with appropriate agendas and appropriate record keeping. * Prepare correspondence, emails, memos, slides, contact reports and other documents as requested * Provide excellent customer service * Hotline monitoring and documentation of findings * Assist in tracking status of departmental incidents and tasks * Gather, organize, and submit monthly monitoring reports and communicate findings * Assist in management and tracking new and current team member trainings * Assist in the tracking and filing of policy manuals as well as legal documents * Other duties as assigned BENEFITS INCLUDE: Insurance Package: Medical, Dental, Vision, Life Paid Time Off (PTO) and Sick Pay Onsite Fitness Center Employee Assistance Program (EAP) 401K Matching and Immediate Vesting Requirements * High school diploma or equivalent * Additional specialized coursework in Administrative/Office is preferred * Minimum of 3 years' experience providing administrative support * Excellent oral and written communication skills * Excellent organizational skills and the ability to multi-task * Experience using business office machines and aptitude to learn new skills is required * Advanced proficiency in Microsoft Office including Outlook, Word, Excel, PowerPoint * Ability to build and maintain relationships * Highly organized with a strong attention to detail

Why Work for Smith Funeral and Cremation? Service At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. Work with leading experts in the funeral and cemetery profession. Benefits Financial assistant programs encouraging employees through education and development in industry related subjects. Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture We value honesty, courage, integrity, ethical behavior and the development of personal growth. We are rooted in the communities to provide a personal touch to every family we serve. We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative role in most of Park Lawn's individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. Greets and escorts all visitors and their guests. Performs all accounting (AP/AR), inventory, and account reconciliation for the business. Updates Timekeeping system as employees fill out missed punch log. Prepares daily deposit reports and reconciliations Processes and codes all business invoices for payment. Researches invoices and resolve any issues or discrepancies. Receives and records payments from client families. Schedules appointments for the business. Composes and types correspondence as needed. Compiles and reports on statistical data as required by the business. Inputs data into operating system accurately, completely, and timely. Assists client families with processing necessary paperwork and scheduling appointments. Scans, copies and prints as needed. Updates and maintains files and related systems for the business. Serves as business timekeeper and maintains local employee files. Coordinates and maintains office supplies and equipment. Serves as a backup in other administrative functions as needs dictate. Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling. Special projects and other duties as assigned. Competencies Communication Proficiency. Teamwork Orientation. Detail Orientation. Customer Service Orientation. Time Management. Required Education, Experience, Certifications and Licensure High school diploma or equivalent combination of education and experience preferred. Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks. Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications Ability to read, write, and speak English fluently. Bilingual is a plus. High degree of overall computer proficiency. High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Proficiency with multi-line phone systems and general office equipment. Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner. Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations. Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication. Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment. Attention to detail and follow-through. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The duties associated with this position are generally performed in an indoor office setting. Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds. This position may also require reaching, pushing, and pulling. Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low Overtime is sometimes necessary or required. Travel This position may require up to 10 percent out of area and overnight travel. Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Details Pigeon Forge - Pigeon Forge, TN Full Time Truth Traveler Description The Truth Traveler Administrative Assistant reports to the General Manager and is to work with the Assistant Manager and other Leadership to provide administrative support. Must be highly organized, adaptable, and dedicated to supporting the team with precision and efficiency. The Truth Traveler Administrative Assistant has the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. Expert-level written and verbal communication skills, including tasks such as: Drafting professional correspondence Preparing and managing presentations Handling client and vendor communications Writing reports and meeting minutes Coordinating with team members across departments through clear and effective communication Assisting with financial oversight, including budget tracking and expense reporting This position will allow one to impact others through a service mindset centered on making an eternal difference. This position should display our Core Values of SERVE (Serve, Equip, Relate, Value, Engage) when interfacing with both internal and external customers to ensure that the message and mission of Answers in Genesis is portrayed in an effective and God-honoring fashion. This position provides opportunities for spiritual, personal, and professional development. Responsibilities Promote the mission and standards of Answers in Genesis. Create a SERVE culture environment in all work done. Approach all tasks with a second mile mindset. Prioritize personal integrity in all interactions and assignments. Provide high-level administrative support for the General Manager. Duties include, but are not limited to: Working in Word, Excel & Microsoft Project Clerical and project/labor tracking skills Preparing, scheduling, and receiving products Preparing and scheduling meetings Arranging conference calls Prioritize and manage administration of multiple projects simultaneously and follow through on issues in a timely manner. Responsible for calendar management, requiring interaction with both internal and external assistants, as well as consultants, and assisting with the coordination of a variety of meetings on behalf of the General Manager. Communicate and handle incoming and outgoing electronic communications. Assist with product and vendor research for the General Manager. Attend meetings and prepare meeting minutes. Assist with the logistics and details for Events and Special Projects File/maintain high level and confidential office documentation. And all other duties and responsibilities as assigned by management. Qualifications Requirements Must agree with and be able to sign our Statement of Faith. Maintains a personal relationship with Jesus Christ. Regularly attends a local Bible-believing church. Commitment to Christ and AiG mission Experience with maintaining and tracking departmental budgets Excellent calendar management skills, including the coordination of executive meetings Strong knowledge of MS Office, including Word, Excel, and Outlook Excellent written and verbal communication skills Ability to interact with many types of people at different levels Ability to handle multiple projects simultaneously Ability to work well under pressure, determine priorities and produce results Education & Experience Highschool diploma required. (Currently pursuing an Associate's or Bachelors' degree a plus) Items Needed for Possible Employment Completion of on-line application, **************************** Salary Requirements Salvation Testimony Creation Belief Statement Confirmation of your agreement with the AiG Statement of Faith Completion of a Background Check and Pre-Employment Drug Screen

Requisition Id 14326 The Computing and Computational Sciences Directorate (CCSD) is ORNL's premier source of basic and applied research in high-performance computing, applied mathematics, and intelligent systems. Our mission includes addressing important national priorities with advanced computing systems, cooperating with U.S. industry to enable efficient, cost-competitive design, and enhancing science education and scientific awareness. We seek a highly qualified Senior Administrative Assistant to support the National Center for Computational Sciences Division Director, the Oak Ridge Leadership Computing Facility Program Director, and the division staff. The successful candidate will assume significant responsibility for office management and take the initiative to perform a full range of administrative duties. This position resides in the CCSD at ORNL. Major Duties/Responsibilities: Under limited supervision, this position is responsible for the effective management and operation of the division office and for performing a wide variety of administrative functions, including: * Schedule, update, and maintain the Director's calendar of appointments and meetings. * Respond to incoming telephone calls, faxes, emails, walk-ins, and correspondence responsively and professionally; initiate calls to obtain, verify, and exchange information and disseminate information as appropriate or refer to others. * Maintain a professional office atmosphere; greet and receive visitors (in person and over the phone) professionally and courteously. * Provide analytical and specialized administrative support to relieve and assist the Director with administrative details and duties. Track, coordinate, and follow actions/responses for the Director to ensure timely completion. Create, implement, and maintain filing systems and databases as required, and keep filing current using tools such as Dropbox, SharePoint, and OneDrive. Prepare and process electronic forms. * Assist the Director in managing communications. Prepare and review various written materials per company policy and guidelines. Act as a control point for incoming and outgoing divisional correspondence; proofread all outgoing correspondence (including format, grammar, punctuation, spelling, etc.) and ensure proper routing of approvals. * Make administrative decisions and judgments within the realm of responsibility and authority, using tact and discretion. * Create requisitions and purchase orders based on appropriate ORNL guidelines. * Work closely with the Business Manager to ensure expenditures and other office expenses are accurate. * Take action as authorized during the Division Director's absence to ensure requests for action/information are relayed to appropriate sources; interpret and prioritize requests; help implement actions; and ensure that correct information is furnished. * Attend division planning and extended staff meetings as appropriate; document and track action items, disseminate meeting notes and assist in implementation. Maintain and control business sensitive and confidential files. * Plan a division-level calendar of upcoming lab-level events, significant milestone dates, and division-specific events. * Assist in managing meetings, including establishing priorities and resolving the scheduling of personnel, conference rooms, vehicles, and other resources. * Plan and coordinate workshops, conferences, informational meetings, proceedings, and seminars; schedule personnel, facilities, and related services and assist in communication with attendees; coordinate social activities, transportation, lodging, and meeting agendas as required; and plan and coordinate on-site and off-site meetings, workshops, conferences, and related services. * Coordinate and prepare domestic and international travel requests, including reservations, conference registration, transportation, and expense settlement, according to ORNL guidelines. Review and approve all division foreign travel requests. * Assist in visits by external personnel, including visits by foreign nationals and classified visits. * Provide strategic direction, coordinate goals and policies, and manage and allocate resources across the different group admins. Schedule monthly meetings to discuss progress, challenges, and updates. Assist in the onboarding process and training of new administrative staff. * Provide strategic oversight and coordination with the division Field Work Proposal (FWP). This includes setting schedules for staff responses, assembling contents, reviewing for correctness, and providing feedback to PIs when necessary. * Assist with special projects and assignments as needed. * Assist the Director with the recruiting and hiring process, including coordinating interview schedules, site access, and onboarding. * Exercise discretion with confidential matters. * Maintain a strong commitment to the implementation and perpetuation of ORNL's mission, values, and ethics. Basic Qualifications: * This position requires a high school diploma, a minimum of seven years in prior administrative support positions reporting to higher levels of management, as well as a high degree of expertise in office management and administration. * Proficiency is required in office computer systems and software applications such as the Microsoft Office Suite (Word, Outlook, PowerPoint, and Excel), including word processing, presentations (developing and editing), spreadsheets, databases, flow charts, general office procedures, grammar, punctuation, and spelling. * Demonstrate a proven ability to function well in a fast-paced environment where priorities must be set to accomplish multiple tasks within deadlines and interact with other employees and visitors at all levels in the organization. Must work well in a team environment and adapt to ever-changing needs. * Incumbents must be able to maintain a consistent work schedule during core hours to meet the needs of staff and work after normal business hours to meet deadlines. * Must possess excellent interpersonal, oral, and written communication skills and maintain professionalism in a demanding environment. Preferred Qualifications: * An associate degree in secretarial sciences, business administration, or a related field and/or applicable professional certification is desired, as is experience with or the ability to learn internal ORNL systems. * Motivated self-starter who can work independently and participate creatively in collaborative teams across the laboratory. For more information about our benefits, working, and living here, visit the "About" tab at jobs.ornl.gov. This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired. We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment. If you have trouble applying for a position, please email ***********************. ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply. UT-Battelle is an E-Verify employer. Nearest Major Market: Knoxville

Do you have a passion for helping others? Do you enjoy being the first point of contact and putting a smile on people's faces? Do you strive to make a contribution to your team's success daily? If you are looking for a role where you make a difference every day, Mersino wants to hear from you! We are seeking an experienced Receptionist Administrative Assistant to join our Knoxville, TN team! You will perform clerical and administrative functions in order to drive success. The primary responsibility of the Receptionist - Administrative Assistant is to answer and route telephone calls, manage our front desk on a daily basis, and perform a variety of administrative and clerical tasks. Typical Duties and Responsibilities Answer, screen, route, and log incoming phone calls Receive and welcome visitors by greeting, directing and announcing them appropriately Receive, sort and distribute daily mail and deliveries Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Maintain office security by following safety procedures and controlling visitor access Order office supplies and keep inventory of stock Update calendars and schedule meetings Arrange travel and accommodations as required Perform other clerical receptionist duties such as filing, copying, and scanning Adhere to applicable company and regulatory agency environmental, health and safety standards Qualifications Associate degree and three (3) years secretarial or equivalent job experience Knowledge of administrative and clerical procedures Proficient in MS Office and other relevant software applications Knowledge of customer service principles and practice Ability to answer multi-line phone system Specific Expectations Professional demeanor Excellent internal and external customer service skills Ability to work effectively with others Ability to multi-task in a changing environment Excellent written and verbal communication skills Strongly self-motivated, ability to perform tasks with little or no direction Ability to work a flexible schedule to meet job requirements Strong time management and organizational skills Required intermittent periods during which continuous physical exertion is required, such as walking, standing, stooping, climbing, lifting material or equipment, some of which may be heavy or awkward Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed. Mersino is an Equal Opportunity Employer/Veterans/Disabled

Title: Administrative Assistant IV Department: Human Resources Number of Positions: 1 Classification: 3/Campus #: 650890 Type of Appointment: Full-Time FLSA Status: Non-Exempt Pay Rate: $36,270 - $44,390.00/per year. Pay will be determined based on related work experience above required. To be considered in determining pay, all related work experience must be listed on the application. Required Documents Needed to Upload at Time of Application: Resume, transcripts and three professional references. Reference check requirements: Non-supervisory roles: two (2) current or former supervisors and one professional reference. Personal references (friends, clergy, customers, relatives) are not considered acceptable references Position Summary: The administrative assistant plays a vital role to the Human Resources department, providing essential support to ensure the smooth and efficient operation of HR functions. This position involves a variety of administrative tasks that facilitate effective communication, organization, and coordination within the HR team and across the college. Essential Functions: 35% Office Management Oversee day-to-day operations of the HR office, ensuring that administrative processes run smoothly and efficiently. This includes managing (monitoring and ordering) office supplies and equipment, general office organization; handling purchasing for the HR department and assisting in monitoring HR department expenditures; maintaining inventory of HR forms and materials; mail and package handling such as sorting and distributing incoming mail, preparing outgoing mail packages, managing courier services as needs; coordinating with facilities management for any office maintenance needs, etc. 20% Staffing Support Assists with HR staffing needs by coordinating job postings and recruitment efforts, scheduling interviews as needed and liaising with candidates; preparing onboarding materials and assisting with the facilitation of the onboarding process for new hires; maintaining accurate employee records and databases; maintaining calendar for executive director and the department such as scheduling meetings, interviews, appointments, etc.; coordinating room reservations for HR events; arranging refreshments for HR events as necessary; assisting with the preparation of materials for training sessions or orientations; supporting the organization of HR events or employee programs. 20% Communication Serve as a point of contact for internal and external inquiries related to HR functions by greeting visitors to the HR department, directing visitors to appropriate staff members, answering phone calls and emails, drafting and sending correspondence, and routing inquiries to appropriate HR team members. Communicate effectively with employees, candidates, and other stakeholders to provide information and support. Potentially interacting with venders for routine purchases and maintaining relationships with regular suppliers. 20% Documentation and Reporting Prepare and maintain HR documentation, including reports, presentations, and employee files. Ensure that all records are kept up-to-date, confidential, and compliant with board and college policies and regulations. Prepare and manage documentation related to the onboarding process; handle exit documentation for departing employees. Monitor and manage programs involving volunteers and minors on campus, ensuring compliance with relevant policies and regulations. Administer the Public Service Loan Form (PSLF) program. Verification of Employment (VOE). Maintain and update HR policies and procedures. Ensure that these documents are easily accessible to employees and regularly updated to reflect any changes. 5% Collaboration Work closely with HR team members to support various HR initiatives and projects. Chair the employee recognition committee in collaboration with the executive director, HR and the executive director, Foundation. Actively participate in the support staff committee. Supervise department student employees and/or interns. Other duties as assigned. Note: The College reserves the right to change or reassign job duties, or combine positions at any time. Key Results Areas: Maintain accuracy in employee records and HR documentation; maintain an average response time to HR inquiries; achieve on-time start for scheduled interviews, meetings, events, etc.; satisfaction rate from internal clients on HR communication clarity Job Requirements: * Associate's degree required. Bachelor's degree preferred. * A minimum of 3 years administrative experience. A background in Human Resources is preferred. Part-time work experience is calculated at 50% credit of full-time work experience. Special Skills/Application of Knowledge: * Understanding of basic HR principles, policies, and procedures * Skill in providing excellent service to internal and external clients * Strong organizational, time management, and multitasking skills * Excellent verbal and written communication abilities * Familiarity with office and HR software (e.g., Microsoft Office Suite, HRIS systems), and other relevant digital tools * Attention to detail and accuracy in documentation * Ability to maintain confidentiality and handle sensitive information * A proactive and positive attitude toward problem-solving and teamwork * Flexibility to handle changing priorities and new tasks as they arise * Able to engage in the college's mission and values Complexity & Creativity: The administrative assistant must have a solid understanding of HR principles, community college operations, and office management practices. They need to be able to apply this knowledge in various contexts, from routine tasks to more complex HR-related issues. This role requires a balance of technical skills, interpersonal abilities, and analytical thinking to effectively support the HR department and contribute to the overall functioning of the college. Continuous learning and adaptability are also crucial, as HR practices and technologies evolve over time. Additionally, the assistant must have the ability to juggle multiple tasks, prioritize effectively and meet deadlines, manage budgets, confirm vendors, and arrange travel. These skills are necessary for event planning and support to the department. Magnitude of Impact: The administrative assistant serves as a key point of contact for HR-related inquiries from faculty, staff, and external stakeholders, influencing the college's communication and service quality. By supporting HR functions like recruitment, onboarding, and record-keeping, this role indirectly impacts all departments and employees across the college. The administrative assistant often handles sensitive information and contributes to maintaining compliance with employment laws and regulations, which affects the entire institution. This role, while primarily supportive, has a wide-reaching influence on the college's operations, employee experience, and overall organizational effectiveness. Responsibility for Accuracy: Given the sensitive nature of HR information and the potential impact of errors on employees and the institution, maintaining a high level of accuracy is a critical responsibility of this role. The administrative assistant must be detail-oriented and committed to ensuring the correctness of all information handled and processed within the HR department. Financial Impact: This role involves assisting with payroll-related tasks, benefits administration, purchasing for the HR department, accurate record-keeping and compliance with employment laws and regulations, and streamlining office operations and improving administrative processes. Based on these responsibilities, accuracy and efficiency of the administrative assistant's work has significant financial implications for the college. Budgetary: While the administrative assistant plays a role in budget-related tasks (purchasing, budget monitoring, record keeping, cost-saving initiatives, etc.), the assistant does not have significant budgetary authority. Major financial decisions and budget allocations are usually made by the executive director. Judgement and Decisions: The administrative assistant may make independent decisions as it relates to office management, scheduling and coordination, documentation preparation and record keeping, purchasing and budget monitoring, communication and information dissemination, etc. These decisions are to be guided by established policies, procedures, and standards to ensure the assistant is operating within the framework set by the HR department and the college. This role involves a balance of following guidelines and using judgment to make decisions that support the overall efficiency and effectiveness of the HR function. Nature of Contacts: The administrative assistant will have daily interactions with members of the HR department, college faculty and staff, and job applicants and candidates. Regular contact and collaboration may look like meetings or as-needed communication to address HR-related inquiries, assistance with paperwork, benefits questions, or other HR processes, communication during the recruitment and hiring process (ex. scheduling interviews, providing information about the college and positions, etc.), etc. Physical Demands: This role primarily involves sitting for long periods while working at a desk, using a computer, and handling phone communications. Frequent use of hands such as typing, data entry, and handling office equipment. This includes substantial movements of the wrists, hands, and fingers. Close visual acuity is required for tasks such as preparing and analyzing data, transcribing information, viewing a computer terminal, and extensive reading. Occasionally lifting and carrying light objects, such as office supplies or small parcels, typically up to 10 lbs. Ability to move about through and to short distances within the office or campus, and occasionally drive a vehicle to deliver or pick up materials. Hazards: There may generally be low-risk hazards including but not limited to ergonomic hazards, eye strain, stress, confidentiality risks, minor physical risks, potential for workplace conflict, sedentary work, etc. Full-time Employment Benefits: * Insurance Options Health, dental, vision, life, short/long-term disability, FSA/HSA Wellness Incentive Program, if enrolled in health plan * Educational Assistance Fee Waiver Spouse/Dependent discounts Audit/Non-Credit Reimbursement Program * Employee Assistance Program * Retirement options Tennessee traditional pension plan option (TCRS) 401k with $50 company match/457/403b * Employee Discount program with over 900+companies * 13 Paid Holidays/Year Includes paid days off the last week of December * Sick Leave Bank * Longevity Pay * Many opportunities for professional development Special Instructions to Applicants: To be considered for a position at Pellissippi State, you must create an on-line application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Work experience that is not listed on the application will not be considered towards compensation. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed. Pellissippi State Community College is an EEO/AA/Title VI/Title IX/Section 504/ADA employer If you have any problems or questions please contact Human Resources at Pellissippi State Community College's Human Resource Office at ************ or by email at ********************. If you are interested in this position, click on the link to the left to apply. #mrp