Senior administrative assistant jobs in Fort Collins, CO

Who we are: At Nova Sky Stories, we empower artists and producers to bring awe and wonder to live audiences around the world. As the global leader in drone entertainment, we've been redefining live shows for over a decade-merging cutting-edge drone technology with imaginative artistry. With a veteran team of engineers and creatives, we design and operate lightweight, small, precise, and safe drones that perform in the most demanding environments-urban centers, extreme temperatures, and high winds. The result? Sky Stories that inspire, captivate, and transform the sky into a canvas of imagination. Headquartered in the U.S. with teams across Europe and the UAE, Nova Sky Stories works with the world's leading brands, venues, and events. 📱 Follow us: @NovaSkyStories About this role: The Executive Assistant's core mission is to enhance the executive team's effectiveness, clarity, and peace of mind by expertly managing a complex multi-time-zone calendar, creating structure, reducing friction, and ensuring the right priorities stay front and center. This includes: Managing time for strategic and creative work. Ensuring the Nova team feels supported, heard, and respected. Facilitating meaningful collaboration with internal partners. This is a company-focused role dedicated to helping the executive team contribute at the highest level and help the organization operate at its best. As an Executive Assistant, you will be responsible for: Executive Support & Operations Provide proactive administrative support to the executive team, ensuring company goals are met and operations run efficiently. Serve as the executive's primary operational partner, anticipating needs, identifying solutions, and resolving issues in real time to create stability. Act as a liaison between executives and internal teams, ensuring clear, consistent communication across the organization. Maintain a database of key corporate documents, contacts, and other essential information. Scheduling, Calendar Strategy & Communication Manage complex professional and personal scheduling, including agendas, email, calls, client interactions, and other logistics. Build and maintain a strategic calendar that protects time for high-value activities-strategic discussions, creative work, team engagement-while supporting business needs and flexibility. Facilitate strong, respectful collaboration with internal teams by managing priorities and schedules in a way that supports both the executives and the broader organization. Maintain a deep understanding of team and company priorities to ensure smooth communication and alignment. Travel & Logistics Coordinate domestic and international travel, creating seamless itineraries that integrate business and personal needs. Work with the aviation team to manage flight planning and operational requirements. Systems, Planning & Growth Support Lead administrative tasks related to client management, new geographic expansion, and other growth initiatives. Build and refine systems that improve consistency, reliability, and predictability in the executive's workflow. Anticipate needs, remove obstacles, and create peace of mind through meticulous planning and follow-through. Responsiveness & Adaptability Manage a dynamic calendar with frequent changes while minimizing disruption. Provide consistent, high-quality support regardless of location and maintain responsiveness in a fast-paced, 24/7 environment. You'll need to have: 4-6 years of experience supporting senior executives or founders in fast-paced, high-performance environments; experience within Fortune 500 or high-growth companies strongly preferred. Proven success in roles requiring complex logistical coordination and 24/7 availability. Exceptional written and verbal communication skills, with the ability to build trust and collaborate effectively across all levels of the organization. Strong organizational and time-management skills, with the ability to manage multiple concurrent projects and shifting priorities. Proficiency with office productivity tools and a demonstrated ability to quickly learn new software and systems. Warm, grounded, and solutions-oriented presence, able to remain calm and effective in high-pressure situations. Strong relationship-building skills and a “collaboration-first” mindset that balances the executives needs with those of the broader team. Ability to serve as a trusted partner to senior leaders while also supporting cross-functional teams. Unwavering commitment to confidentiality and professionalism. Flexible, adaptable, and unafraid to take on new challenges in a dynamic, evolving environment. Willingness to travel frequently-nationally and internationally-as well as undergo an extensive background check. Why This Role Is Unique Your work directly strengthens the organization's success by enabling the executive team to operate at their highest level. Opportunity for global travel and exposure to a world-class network. Involvement in an elite, high-performance environment where excellence is the standard. Significant opportunity for growth and impact for someone with ambition and initiative. A chance to work closely with a visionary team whose time, focus, and creative energy directly drive the company's trajectory. If you're ready to play a key role in supporting the operational backbone of a company redefining storytelling in the sky, we'd love to hear from you. Apply now to help keep Nova Sky Stories flying high.

SENIOR EXECUTIVE ASSISTANT REPORTS TO: 1. CEO & Founder, and 2. Incoming President DEPARTMENT: Executive FLSA STATUS: Full-time, Exempt EFFECTIVE DATE: January 12, 2026 La Cocina is a nationally recognized nonprofit incubator and multilingual community mental health institute that leads with healing-centered care and integrates evidence-based practices, community organizing, and social justice values. We are a “teaching clinic” where multilingual clinicians, advocates, and community-based organization (CBO) leaders grow alongside community partners. Through our co-design incubator, La Cocina develops original, culturally affirming interventions that respond directly to the lived realities of the families we serve. Every program, supervision structure, and service offered at La Cocina is designed to meet urgent community needs and to prepare the next generation of community-based providers, advocates, and leaders to practice with cultural humility, compassion, and liberatory intent. THE OPPORTUNITY La Cocina is seeking a highly skilled Senior Executive Assistant to join our Executive Office and support the CEO & Founder and the incoming President during a pivotal period of organizational growth and transition. This is a rare opportunity for a seasoned administrative professional who thrives at the intersection of executive operations, relationship stewardship, and mission-driven work. La Cocina's Senior Executive Assistant plays a vital role in ensuring that the agency's executives are able to lead strategically-with clarity, presence, and heart. As the first point of coordination for the Executive Office, this role requires exceptional judgment, strong communication skills, and the ability to anticipate needs within a fast-paced, multilayered environment. The ideal candidate is grounded, proactive, technologically adept, and deeply aligned with La Cocina's mission and values. This role is both operational and relational: managing complex calendars, coordinating communications across multiple internal and external stakeholders, supporting Board of Directors-related processes, and strengthening the administrative systems that uphold the Executive Office. For the right candidate, this position offers the chance to support visionary leadership, contribute to organizational excellence, and help steward a thriving, culturally affirming innovation incubator for social and emotional support. QUALIFICATIONS Minimum of 6+ years of experience in a senior administrative or Executive Assistant role supporting high-level executives within a fast-paced, mission-driven, or complex organizational environment. Demonstrated excellence in executive-level administrative management, including calendar oversight, communications coordination, and task/project tracking and execution, with a proven ability to manage multiple concurrent priorities without dropped details. Exceptional written and verbal communication skills, with the ability to draft professional correspondence, prepare polished materials, and represent the Executive Office with professionalism, warmth, and seamless attention to detail. Strong interpersonal skills and the capacity to work effectively with diverse stakeholders, including Board members, funders, community partners, administrative staff, and program teams. High proficiency with Microsoft Office, Google Workspace, and digital organizational tools, with the ability to quickly learn and adapt to new technologies and executive systems. Expertise with Monday.com preferred. Demonstrated ability to anticipate needs, exercise sound judgment, maintain strict confidentiality, and engage in proactive problem-solving within a dynamic, multilayered environment. Experience supporting externally facing leaders-preferably in Development, fundraising, community engagement, philanthropy, or public-facing roles. Ability to work collaboratively across teams, including with the Communications & Development Manager, the Office Manager, and administrative staff without duplicating operational responsibilities. Strong alignment with La Cocina's mission, values, and community-centered approach to social and emotional health and culturally affirming practices. Ability to work a flexible schedule, including occasional evenings or weekends based on Executive Office needs. Ability to travel between La Cocina's Denver and Northern Colorado offices, and, rarely, to accompany the CEO & Founder on out-of-town engagements. PREFERRED QUALIFICATIONS ACEA certification (or equivalent advanced executive assistant training). Bilingual fluency in Spanish and English strongly preferred. KEY RESPONSIBILITIES Provide high-level administrative partnership to the organization's top executives: the CEO & Founder and the incoming President, ensuring seamless coordination of executive priorities, communications, and workflows. Manage complex calendars, scheduling, and communications for both executives, including Board of Directors logistics and follow-up. Serve as a trusted point of contact for internal and external stakeholders, including Board members, funders, philanthropic partners, and community collaborators. Prepare, edit, and organize executive-facing materials-including correspondence, presentations, reports, and talking points-for internal and external engagements. Support the CEO & Founder's external portfolio by coordinating funder meetings, philanthropic activities, special events, national presentations, and Development-related activities. Work closely with the Communications & Development Manager to produce polished dissemination materials that elevate La Cocina's visibility and influence. Coordinate travel logistics, itineraries, reimbursements, and related documentation for both executives, with rare travel required for event support. Maintain executive files, systems, and tracking tools to ensure timely follow-through on tasks, deadlines, and strategic priorities. Simultaneously manage multiple executive priorities with exceptional attention to detail, using proactive communication and anticipatory planning to keep complex workflows moving forward. Anticipate executive needs and proactively problem-solve to ensure that deadlines, relationships, and strategic priorities remain on track. Uphold strict confidentiality, professionalism, and alignment with La Cocina's mission and values in all interactions. WORK ENVIRONMENT This is a full-time position with the option to work remotely one day per week , except when Executive Office needs require additional on-site availability. The Senior Executive Assistant may work from either La Cocina's Northern Colorado or Denver office as a home base. Regardless of their primary location, the role requires regular travel-one to two times per week-between the two offices to support Executive Office responsibilities and maintain alignment across sites. Occasional evening and weekend availability is required based on program and organizational needs. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met to perform the essential functions of the role. While performing job duties, the employee is regularly required to communicate effectively, both in person and via digital platforms. The role may involve standing, walking, and using hands to handle or feel tools and equipment. Ability to occasionally lift office supplies up to 20 pounds is required. CLASSIFICATION & BENEFITS This is a full-time, exempt position eligible for benefits after 60-days of employment. Benefits include a 401(k) plan with employer match, health/vision/dental insurance, paid time off (PTO), FlexTime, and three weeks of annual office closures in July and at year-end. May be eligible for relocation costs reimbursement. SALARY RANGE: $65,000 to $85,000 ANNUALLY This is a full-time, exempt position with an annual salary range of $65,000 to $85,000, commensurate with experience and qualifications. HOW TO APPLY & DEADLINE Submit cover letter and Curriculum Vitae (CV) or résumé through this application portal. Only complete applications (cover letter & CV/resume) will be reviewed. No phone calls, please.

About the role: The Executive Assistant contributes to the efficiency of Brinkman Construction by providing proactive and timely support to the Chief Executive Officer and Chief Financial Officer using discretion, collaboration, and critical thinking. Essential Functions: Act as main point of contact for the executive team and manage the flow of deliverables, tasks, and information. Prepare meeting materials, presentations, slide decks, memos, letters, agendas, reports, and documentation of a confidential nature. Take full ownership of the corporate events calendar with little oversight, including leading coordination, facilitation, and communication to various stakeholders. Proactively manage multiple calendars, schedules, and meetings. Use discretion, confidentiality, and good judgment in handling all matters. Coordinate interdepartmental meetings and communication. Liaise with other administrative personnel to handle logistics for meetings, lunches, conferences, and special events, including catering, prep and set up, preparing technology and breakdown. Respond to emails and phone calls, with occasional contact outside normal business hours. Display professionalism in all interactions with clients and third-party vendors. Represent the company in a positive light using great follow through skills and sound judgement. Prepare expense reports, obtain receipts, and reconcile credit card statements. Coordinate executive travel logistics for business meetings and conferences. Assist executives with personal tasks, travel, and errands. Support special projects and strategic initiatives as directed by the executive team. Requirements Education and Qualifications: High school diploma, GED, or equivalent experience. 3 years' experience as an Administrative Assistant, supporting senior-level managers preferred. 2 years' experience in the commercial construction industry or familiarity with construction terminology and workflows. Intermediate proficiency with Microsoft suite of applications. Assertive and confident in interactions with senior level leaders. Experience working in a fast-paced environment while demonstrating composure, adaptability, and resilience. Ability to process multiple forms of communication and perform multiple tasks simultaneously with competing priorities. Exceptional interpersonal skills and ability to build strong relationships inside and outside of the company. Familiarity with travel planning and arrangements including air, hotel, rental car, meeting rooms and other necessary bookings. Outstanding organization, time management, and task tracking. Excellent verbal and written communication skills. Highly motivated and dependable. Excellent attendance and timeliness. Work Environment: This is a full-time in-person role based in our Fort Collins office, which may require contact or activities outside of normal business hours as job duties demand and the ability to drive to jobsites and offices in Southern Wyoming, Northern Colorado, and Denver Metro Region. What we offer: Our Employee Stock Ownership Plan (ESOP) Open Paid Leave Program and paid parental leave Cell phone reimbursement Mileage reimbursement program Flexible benefits including medical, dental, and vision insurance 401(k) match Competitive compensation, cash bonuses, spot-bonuses We are committed to making a positive impact in the communities where we live, work, and play through our Volunteer Time Off program. About us: Across the Front Range, clients choose to work with us based on the relationships and projects we build, and the unmatched client experience we deliver. As a 100% employee-owned company, we are all-in on every project. Our culture of ownership drives us to create buildings of distinction and relationships that last. For us, excellence is non-negotiable and it's why so many of our projects are from repeat customers. Our Core Values: At Brinkman Construction, we're Driven to Build, and our core values are the cornerstone of our success. They shape our culture, define our character, inform our vision, and empower us to deliver on our mission. We are: Relationship Focused All In Salary: Range of $70,000 to $90,500 annually. Salary is commensurate with technical skills and experience. Anticipated application deadline 11/7/2025

Job Description Recurly, Inc., a SaaS company, provides a versatile subscription management platform to manage the entire subscription lifecycle for market-leading brands worldwide. Subscription businesses such as Sling TV, FabFitFun, Cinemark and Fubo.tv depend on Recurly to harness the power of the subscription model and drive recurring revenue growth. Since its launch in 2009, Recurly has deployed subscription billing for thousands of companies across 55 countries. Our platform empowers billions of credit card transactions and has enabled customers to recover nearly $1.3 billion in revenue in 2024. Recurly is backed by Accel-KKR, a leading technology-focused private equity firm with over $10 billion in capital commitments. The partnership offers Recurly access to significant capital and resources to make continued investments in technology and platform innovation and expand our go-to-market initiatives. Recurly is looking for a detail-oriented, reliable and creative individual with a willingness to drive projects to provide Executive Administration support to the CTO & CPO as well as serve as the point person for our Colorado office. This person will handle a range of responsibilities from calendaring meetings, arranging travel, preparing for events, building management, ordering and stocking consumables just to name a few. You will be expected to participate in a wide variety of strategic tasks to support the local office and Executive team in achieving objectives. This role requires intuition, maturity, integrity and great communication skills. We are looking for someone with confidence, intellectual curiosity, a passion for learning and a sense of humor coupled with an ability to snap any challenge into clarity and resolution with finesse. Responsibilities Maintain sensitive and complex calendars and travel, requiring coordination with both internal and external people and managing other special requirements as needed Assist in preparing materials, notes, context and information as needed Document meeting minutes and manage the follow-up on action items Partner with the People Team to own the employee experience at Recurly's Broomfield office. This may include but is not limited to, vendor management, admin support for new hire paperwork, catering, general office maintenance and management, ordering supplies, managing deliveries and shipping services, and repair requests. Prioritize and manage multiple projects with the ability to context shift quickly Coordinate event planning, including but not limited to, team events, monthly team all hands, larger events and happy hour style events Applies judgment with a full understanding of the urgency and priorities of the business Maintains confidentiality and acts with discretion with a high degree of maturity/professionalism with senior leadership Manages stakeholders effectively Excellent communication and analytical skills Ability to quickly learn and adopt new technologies and be flexible Comfortable in a growing company environment Requirements 5+ experience supporting Senior Level Executives This is a hybrid role based out of our Broomfield, CO office. We ask for this role to be onsite a minimum of 3 days per week and as needed. Proficient in Google Suite Potential travel as needed Benefits Benefits & Compensation: As a full-time employee, Recurly offers competitive benefits programs, perks and options designed to fit your needs and the needs of your family. We offer medical, dental and vision benefits and a menu from which to choose options that work best for you and eligible dependents. We also offer life insurance, short and long-term disability, hospital indemnity, critical illness coverage, employee accident protection, health savings account (HSA) with company contribution & flexible spending account (FSA) options, employee assistance program, Legal and Pet Insurance. Other perks may include: 401(k) Retirement Plan and company match Company equity Flex Time Off Company Events Training/Development Tuition reimbursement Commuter benefits Volunteer opportunities Monthly internet stipend The anticipated salary range for this position is $85,000 - $100,000. Compensation offered will depend upon job-related factors including relevant experience, & skills. Application Deadline Date: 1/7/26 Recurly is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to gender, age, race, religion, or any other classification which is protected by applicable law. Recurly is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at ******************

The Executive Assistant is responsible for providing high-level administrative and operational support to the CEO and broader leadership team. This role will coordinate internal communication, manage project workflows, support sales funnel activity, and contribute to day-to-day operations of the Return Assets Division. The Executive Assistant will maintain calendars, track project milestones, update CRM systems, and assist with expense and metric management to support business decisions. PROFESSIONAL ATTRIBUTES: Project Management Prowess: Ability to manage smaller-scale projects like organizing CRM systems, coordinating bookkeeping tasks, and moving new initiatives from idea to implementation Communication Savvy: Skilled at managing internal communication, supporting team collaboration, and coordinating between leadership and Client Representatives (CRs) Gatekeeping Excellence: Maintain efficient scheduling, streamline meeting agendas, and protect executive bandwidth while ensuring all priorities are managed Sales Funnel Support: Stay on top of campaign timelines, from claim vetting to mailer distribution, and help manage KPIs and metrics Detail Orientation: Manage CRM updates, ensure high-quality data input, and foster good documentation habits across teams Expense Awareness: Help track costs, oversee COGs (Cost of Goods Sold), and assist with setting profit margins through accurate data insights Problem-Solving Agility: Help resolve operational issues, coordinate responses with attorneys and state offices, and mitigate crises with calm efficiency ROLE RESPONSIBILITIES: Managing the organization of RAD's CRM and bookkeeping systems Helping execute and operationalize new project ideas, including app and sales process integrations Coordinating communication between Rain (CEO), CRs, and Susie (Leadership), ensuring everyone stays aligned Organizing meetings, managing calendars, and preparing clear agendas for team alignment Overseeing the production and distribution timelines of sales funnel materials Tracking metrics and key performance indicators related to team performance and campaign execution Maintaining accurate, high-quality notes across CRM and communications Supporting expense tracking, COGs monitoring, and assisting with data collection to support financial decisions Assisting with correspondence between RAD and external legal/state contacts on routine matters ROLE REQUIREMENTS Minimum Qualifications: 5+ years of experience in an executive-level support role in a fast-paced environment Strong project coordination and communication skills Ability to manage multiple projects simultaneously and prioritize effectively Proven ability to work independently and maintain confidentiality Tech-savvy with CRM systems, Microsoft Office, and digital project management tools Preferred Qualifications: Experience supporting leadership in legal, investigations, or client-service-based businesses Strong understanding of operations, expense tracking, or sales funnel oversight Flexibility, adaptability, and a collaborative mindset Physical Requirements: Must be able to sit at a computer for extended periods. Lauth Investigations International, Inc. is an equal opportunity employer

At eBay, we're more than a global ecommerce leader - we're changing the way the world shops and sells. Our platform empowers millions of buyers and sellers in more than 190 markets around the world. We're committed to pushing boundaries and leaving our mark as we reinvent the future of ecommerce for enthusiasts. Our customers are our compass, authenticity thrives, bold ideas are welcome, and everyone can bring their unique selves to work - every day. We're in this together, sustaining the future of our customers, our company, and our planet. Join a team of passionate thinkers, innovators, and dreamers - and help us connect people and build communities to create economic opportunity for all. Hybrid Role - 3 days in our Longmont, CO office Who We Are TCGplayer, now a part of eBay, connects a global community of millions of buyers with tens of thousands of retailers in a $25B global collectible card game and collectible hobbyist space. We pride ourselves on a culture of inclusion that fosters camaraderie, embraces diversity, and exudes passion. We are one of New York State's 50 best employers and Fortune.com's top 100 companies for women in the U.S! Roca Robotics is a subsidiary of TCGplayer focused on building robotic automation and computer vision technology for trading card inventory management, sorting, and fulfillment. Based in Longmont, Colorado, the Roca team designs, manufactures, and supports industry-leading hardware and software solutions that help sellers, from hobbyists to enterprise operations, streamline their workflows and scale their businesses. As part of the TCGplayer and eBay family, Roca plays a critical role in enabling innovation and operational excellence across the collectibles' ecosystem. The Impact You Will Make Here We are seeking a high-energy Executive Assistant who loves organization and helping teams connect. This role is a blend of Executive Assistant Office & Events Management. You will serve as Office Manager for the 30 person Roca facility in Longmont, Colorado helping define and scale how we operate in-office, overseeing everything from culture building to snacks and supplies to swag distribution. Additionally, this role will serve as an Events and Engagement Manager for TCGplayer, whether it is in-person events for the Roca team, onsites in Colorado for other TCGplayer teams or virtual events for our widely distributed remote workforce, this role will help set the strategy for employee engagement, teamwork and overall morale of the business. Executive Assistant for the Executive Team This professional will support coordinating larger meetings involving multiple eBay and TCGplayer leaders. This role blends a wide range of responsibilities. It requires a highly organized, proactive, resourceful, and people-focused professional who can manage multiple priorities, support a growing team, and be the go-to person for keeping the Roca site running smoothly. * Support team scheduling, office visits, and coordination for on-site guests * Partner with local leadership and eBay People Team on internal event planning, safety protocols, and communication around space usage * Maintain documentation on office processes and standard operating procedures * Proactively support the TCGplayer CEO's calendar, especially larger events, and global travel What You Bring to the Team * High school diploma or GED required * 4+ years of experience in office management, administrative operations, or similar workplace experience * Strong communication and coordination skills * Proficiency with basic office tools (Google Workspace, Microsoft Office, Slack) * Experience managing vendors and planning in-office events * Excellent organizational and project management skills with strong attention to detail The base pay range for this position is expected in the range below: $70,000 - $120,700 Base pay offered may vary depending on multiple individualized factors, including location, skills, and experience. The total compensation package for this position may also include other elements, including a target bonus and restricted stock units (as applicable) in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as PTO and parental leave). Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employees will be in an "at-will position" and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors. Please see the Talent Privacy Notice for information regarding how eBay handles your personal data collected when you use the eBay Careers website or apply for a job with eBay. eBay is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, veteran status, and disability, or other legally protected status. If you have a need that requires accommodation, please contact us at ***************. We will make every effort to respond to your request for accommodation as soon as possible. View our accessibility statement to learn more about eBay's commitment to ensuring digital accessibility for people with disabilities. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. The eBay Jobs website uses cookies to enhance your experience. By continuing to browse the site, you agree to our use of cookies. Visit our Privacy Center for more information.

StickerGiant is an essential business that provides high-quality stickers and labels, fast turnaround, and excellent customer service. Our mission is to create a good company to work for which leads to happy, healthy Giants. We are guided by our values; All In, Grow & Learn, Positive Energy. We value and embrace the diversity of identities, experiences, thoughts, needs, and approaches. We communicate frequently and transparently which allows our employees to see, experience, and take ownership of our shared success together. The Executive Administrative Assistant is a competent, positive, and detail-oriented individual who knows what it takes to have a great partnership with a leader. Your primary focus is to help the CEO of StickerGiant implement boundaries to protect their time and enhance workflow. You execute tasks as assigned, anticipate needs before they arise, use critical thinking to manage projects, and offer solutions to problems. You are well versed on what it takes to coordinate a CEO's busy day. You bring critical thinking, communications expertise, intellectual curiosity, energy and creativity to help the CEO with overall organization and execution. *StickerGiant is a highly inclusive company. We welcome and encourage candidates for this position who thrive where the lens of inclusivity, equity, belonging, and diversity inform how we run our business - both inside and out. Special consideration will be given to underrepresented applicants.* ESSENTIAL DUTIES & RESPONSIBILITIES Anticipate CEO's needs and take ownership of planning, executing, and delegating activities Prioritize and perform project management and administrative activities for the CEO and Leadership Team Inform the CEO of upcoming events, meetings, deadlines, goals, commitments Schedule and maintain calendar appointments, coordinating across multiple time zones and attendees Develop, prepare and assemble necessary materials for meetings such as invitations, reserve meeting space, pre-read documentation, agenda, food service, logistics, travel arrangements Capture meeting notes, assign action items, and create a reporting cadence for the CEO and Leadership Team during weekly meetings Organize, schedule, and facilitate company-related meetings on a quarterly, weekly, and daily cadence Provide assistance with program planning and project coordination, aiding in all areas of responsibility Complete special projects for the organization and identify process improvements to enhance inefficiencies (i.e. discrepancies in strategy execution) Provide analytical support for projects and coordinate daily, weekly, or monthly reporting to all partners Prepare and maintain a variety of written materials and reports for easy retrieval when information is requested Support CEO in the creation, review, and distribution of company-wide communication Monitor the CEOs budget, submitting corporate credit card transitions to the PO system Summarize lengthy correspondence, highlighting key information and directly resolve, respond with timely action Produce reports, presentations, and briefs for meetings scheduled for the week Help the CEO thrive by keeping them focused on the highest-level of responsibilities in their seat (rather than too far down in the weeds) Provide effective problem-solving and communicate effectively to resolve a variety of challenges Live by and model StickerGiant core values: All In, Grow and Learn, Positive Energy EDUCATION, FORMAL TRAINING & REQUIREMENTS B.S. in Business Administration or another related discipline preferred but not required Years of experience can replace this preference 5+ years experience in Executive Management and/or Administrative Support role, preferably supporting C-level leaders in a high-growth stage Demonstrated prior experience and proven track record in the management of projects, deadlines, and processes especially in dynamic matrix organizations Fluent with technology and organization tools such as Slack, Asana, Google Suite, and MS Office Literate with Mac computers / Mac OS KNOWLEDGE, SKILLS, AND ABILITY Proven experience supporting executives in administrative organization, task management, and company-level communications Adaptable to changing tasks, priorities, and projects Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround Proactive; solve problems before they arise Expert communicator; communicate with clarity and precision Convey written and visual content in a concise manner Accurate typing, filing, record keeping, grammar, and spelling Maturity, professionalism, and ability to remain calm under pressure Ability to complete a high volume of tasks and projects with little to no guidance Able to maintain a high level of integrity and discretion in handling confidential information Extremely versatile, dedicated to efficient productivity and detail-oriented Experience with project coordination role including communication of project outcomes, process, and reporting/recommendations Exemplary planning and time management skills, with the ability to assist CEO in those areas Bonus points if you also have a background in: employee engagement, budgeting cycles, strategic planning, etc. PHYSICAL REQUIREMENTS The selected candidates must have the ability to pass a background check and drug screen at the time of hire Able to use a computer, keyboard, phone for extended periods of time Frequent standing, walking, grasping, gripping, and fine hand manipulation Visual acuity at short distances - able to detect variances in orders and cut marks Occasional stooping, bending and overhead reaching Able to lift 10 lbs. continuously and occasionally lift and/or move up to 40 lbs. POSITION SCHEDULE DETAILS Full-time position (85% on-site / 15% remote) Monday - Friday (40-45 hours/week) BENEFITS & PERKS Compensation: Base salary will be based on level of experience. Please share your salary needs in the application. If level of experience dictates a higher salary compared to what is posted we gladly welcome the conversation. Core Benefits: Health, dental, vision offered at reduced rates. Options for PPO or High Deductible for health coverage. High-deductible health plan enrollees will receive an annual company contribution towards your HSA: $600 per employee, and an additional $400 for enrolled dependent(s) Life insurance and short-term disability insurance covered at 100% Voluntary benefits include accident & critical illness, long-term disability, identity theft insurance Paid Time Off: 3 weeks vacation + holidays + floating holidays + 6 sick days Paid Leave: Paid maternity leave for employees who qualify for FMLA, as well as parental leave 401(k): StickerGiant contributes 5% as follows: a guaranteed 3% contribution + additional match up to 2% of your contribution Bonus Program: Bonuses are provided based on achievement of annual financial goals for the company Professional Development: We provide opportunities for attending conferences, obtaining and/or renewing certifications, and participating in workshops and will tailor-make your career development plan with you STICKERGIANT WORKING CONDITIONS - COVID19 StickerGiant is considered an essential business and we are committed to providing a happy, healthy, and safe working environment for our Giants (i.e. employees) We have addressed risks proactively which includes: prioritizing critical operations, communicating with employees and customers regarding all business changes, adhering to proper/recurring cleaning procedures, enforcing social distancing and the proper use of protective clothing and equipment (provided to all employees by StickerGiant), implementing teleworking where possible, and keep informed status locally We care a great deal about creating an environment where all Giants can bring their whole selves to work and to provide all candidates with an equitable, inclusive and accessible recruitment process in alignment with our values. At StickerGiant, we provide Equal Employment Opportunity (EEO) to all persons regardless of age, race, national origin, citizenship status, political opinion, social group, ethnic origin, marital status, union affiliation, union sympathy, physical or mental disability, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. This policy applies to all conditions of employment including recruitment, hiring, promotion, termination, leaves of absence, compensation, and training. If you prefer accommodation during the recruiting process, or you have feedback about your candidate experience at StickerGiant, please contact the Director of People+Culture. *Special consideration will be given to underrepresented applicants and are strongly encouraged to apply*

_This position is remote and can be based anywhere within the United States. Candidates must be able to work within EST or CST business hours._ **_What Administration contributes to Cardinal Health_** Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues. **_Responsibilities_** + Maintain Vice President's calendar, including but not limited to management of daily schedule, quickly responding to schedule changes, coordinating multiple schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.) + Provides executive administrative support for eight other Vice President level leaders. + Maintain confidentiality of executive communication, projects, and work. + Coordinate travel including the booking of all flights, hotels, car rental, etc. for conferences, and other external and internal events and meetings. + Prepare and submit expense reports for executive staff members as requested. Review and approve expense reports as executive delegate which requires familiarity with all T&E policies. + Coordinate department leadership meetings and arrange catering and transportation when needed. + Create, edit, and proofread Microsoft PowerPoint, Excel and Word documents and presentations utilizing data or input provided by staff inclusive of managing shared live versions on Microsoft Teams. + Maintain team organization charts. + Screen incoming calls/inquiries and handle independently where possible. + Other administrative support duties (i.e., functional support during key projects), as assigned. **_Qualifications_** + 6+ years of experience, preferred + High School Diploma, GED or technical certification in related field or equivalent experience, preferred + Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts) + Proficient verbal and written communication skills + Proven experience and ability to multitask. + Ability to interface with employees at all organizational levels, especially VP+ level. Work collaboratively with peer level Executive Administrative Assistants. + Ability to escalate issues when necessary. + Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities. + Detail-oriented and able to work with a high level of confidentiality, experience using discretion and judgment in all interactions. + Proficient in Microsoft Office programs and Outlook **_What is expected of you and others at this level_** + Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments + Comprehensive knowledge in technical or specialty area + Ability to apply knowledge beyond own areas of expertise + Performs the most complex and technically challenging work within area of specialization + Preempts potential problems and provides effective solutions for team + Works independently to interpret and apply company procedures to complete work + Provides guidance to less experienced team members + May have team leader responsibilities but does not formally supervise **Anticipated hourly range:** $27.00/hr - $42.00/hr **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/29/2025 *if interested in opportunity, please submit application as soon as possible. _**The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity._ _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. Clearance Level - Must Be Able to Obtain Top Secret/SCI Polygraph U.S. Person Required Yes Travel Percentage 10% Clearance Level - Must Currently Possess Top Secret/SCI Polygraph U.S. Citizenship Required Yes Is Relocation Available No Job Description Be part of the excitement and join our BAE Systems, Inc. National Space team. This role would be expected to provide comprehensive administrative support to a large program in the National Space organization. The selected candidate will provide a full range of administrative work assignments for the program team. We are looking for an ambitious Administrative Associate who is proactive, highly organized, levelheaded, an effective communicator and comfortable interacting with all levels of management. The National Space Strategic Business Unit works with members of the intelligence and defense communities to deliver space systems that drive mission success and provide resilient mission-level solutions to meet the customer's greatest challenges. What You'll Do: Provide a wide variety of administrative tasks for the program and associated program team members in the National Space organization. Make travel arrangements and reservations. Prepare travel and business expense reports using Concur. Coordinate office moves for new and current program team members. Set-up and support meetings; keep minutes as necessary. Coordinate events and training for the program team. Make conference room reservations. Arrange meetings with internal and external customers. Order catering for meetings. Maintain program calendars and schedule meetings in Outlook. Perform computer data entry, retrieval, and word processing. Operate other computer software programs and various other types of office equipment. Prepare written documents, communications, and presentation materials for meetings and presentations. Greet external visitors. Maintain databases, records, spreadsheets; prepare various schedules and perform data entry. File and retrieve records, folders, or other materials. Work with highly confidential information. Maintain a regular and predictable work schedule. Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment. Perform other duties as necessary. On-Site Work Environment: This position requires regular in-person engagement by working on-site five days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required. Working Conditions: Work is performed in an office environment, laboratory, cleanroom, or production floor. Additional Qualifications/Responsibilities Required Education, Experience, & Skills High School diploma or equivalent plus 2 or more years of related experience. Each higher-level related degree, i.e., Bachelor's or Master's, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education. A current, active TS/SCI with Polygraph security clearance is required. Extensive computer knowledge (Microsoft Office Applications) and higher-level administrative skills. Ability to work with considerable independence and as part of the team. Ability to work under pressure and handle multiple assignments concurrently. Demonstrated decision making based on knowledge of organization policies and procedures. Maintaining confidentiality concerning sensitive information. #LI-SMOOT Pay Information Full-Time Salary Range: $47488 - $75980

We are seeking a dependable and detail-oriented Administrative Assistant to provide dedicated support for our Fort Collins office. This position plays a vital role in organizing, coordinating, and streamlining daily operations. The successful candidate will bring strong organizational skills, excellent communication, and a proactive approach to ensuring tasks are completed efficiently and accurately. Primary Responsibilities * Provide administrative support to project teams and leadership * Assist with document preparation, data entry, and project file organization * Help coordinate meeting logistics, schedule team activities, and manage shared calendars * Prepare reports, track information, and support basic project documentation needs * Maintain accurate records and ensure information is stored correctly and consistently * Support team communication and follow up on routine administrative tasks * Contribute to a positive, professional, and safety-focused culture * Provide backup support for other administrative or front-desk operations as needed Qualifications * High school diploma or GED required; vocational or technical administrative training preferred. * 1-3 years of administrative or office support experience, or an equivalent combination of education and experience. * Proficiency in Microsoft Office Suite (Outlook, Word, Excel, OneNote, Teams). * Strong written and verbal communication skills. * Exceptional attention to detail with strong organizational. * Ability to manage multiple tasks and priorities with minimal supervision. * Professional demeanor, reliability, and commitment to quality service. Location: This job is located onsite in our Fort Collins, CO office. There is limited travel expected with this position, may be up to 10% travel. Application Deadline: December 11, 2025 Compensation: The base pay range for this position is $22-26 per our. Our salary ranges are determined by the experience and education required, and level of responsibility. The range posted for this role represents a range that Interstates, in good faith, believes it is willing to pay at the time of this posting. The pay is determined by job related skills, training, education, and experience.

Join Our Campus Community! Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! Why Choose Us? At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include: Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan. Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs. Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. At the University of Wyoming, we're committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's Benefits Summary. JOB TITLE: Office Assistant, Senior JOB PURPOSE: Perform general office support tasks including basic data entry, scheduling and/or reception duties at front desk of medical clinic at UW Family Medicine in Cheyenne, Wyoming. ESSENTIAL DUTIES AND RESPONSIBILITIES: Perform basic front desk/receptionist support of the UW Family Medicine Clinic. Perform light bookkeeping duties which may include: accepting patient payments, applying patient payments to accounts, assist patients with applications for sliding fee scale application. Discuss problem accounts or billing issues for problem resolution; refer difficult or complicated issues to supervisor. Provide data entry; modify or correct designated information on the electronic medical record; Set up and use a variety of specialized typing formats; type detailed and/or technical data. Perform customer relations receptionist duties, screen calls and individuals, and make appointments. Proofread and edit own work, or the work of others, to correct errors in grammar, punctuation, spelling, sentence and paragraph structure. Provide resolution to forms processing problems. SUPPLEMENTAL FUNCTIONS: Perform miscellaneous job-related duties as assigned. Attend and participate in training and other professional development activity. Participate in performance-related goal setting and achievement to meet personal and organizational goals and objectives. COMPETENCIES: Ability to learn Adaptability Attention to detail Initiative Quality Orientation Work Prioritization & Management MINIMUM QUALIFICATIONS: Education: High School Diploma or GED Experience: 1 year progressively responsible work-related experience Required licensure, certification, registration or other requirements: None DESIRED QUALIFICATIONS: Experience in a medical clinic or healthcare setting Strong attention to detail Strong communication skills Customer Service experience REQUIRED APPLICATION MATERIALS: Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application: Cover letter Resume or C.V. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position). This position will remain open until filled. Complete applications received by 10/06/2025 will receive full consideration. Due to a current system limitation, you may only be prompted to upload your resume/CV and a Cover Letter. To ensure your application is complete, we recommend you put all of your application materials into one file with your cover letter. However, if you're experiencing any issues in doing so, please send any additional application materials to ****************, and a recruiter will manually add them to your application packet. To help us process your application more efficiently, please include the 6-digit job ID number (located at the bottom of the job posting) in your email. WORK LOCATION: On-campus: This position provides support to clinic patients, and the successful candidate must be available to work on site at our clinic, UW Family Medicine clinic located in Cheyenne, Wyoming. WORK AUTHORIZATION REQUIREMENTS: The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position. HIRING STATEMENT/EEO: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at ************ or email ****************. ABOUT CHEYENNE: Cheyenne is the capital city of Wyoming. It's home to the Cheyenne Frontier Days Old West Museum, with exhibits about early rodeos and artifacts like 19th-century passenger wagons. The landscaped Cheyenne Botanic Gardens includes a labyrinth. Collections at the Wyoming State Museum include dinosaur fossils. For more information on Cheyenne and Laramie County please visit: *************************

Job DescriptionPay: $27.00 - $29.00/hour (based on experience) + Accrued Paid Leave during the temporary period and once hired by the client a full benefits package will be offered including: 100% employer paid medical, dental, vision insurance 401k with up to a 4% match Accrual of 10 days of PTO annually 10 personal/sick days annually Overview: Our client, a friendly and small locally owned CPA firm in Boulder, CO, is seeking a temp-to-hire Administrative Assistant to support the office. Great location, free parking, training provided, and views of the Flatirons from the office space! To be successful in this position, someone must be highly reliable, and have a strong organizational and MS Office Suite skills. Schedule: Monday - Friday, 8:30 AM - 5:00 PM (during tax season, this position could require up to 10 hours of overtime) Duties: Daily opening and closing of the office Answering and directing incoming calls Greeting clients and visitors Scheduling appointments and maintaining calendars Handling of incoming and outgoing mail, Certified Return Receipt mailings, Priority Mail, FedEx Scanning and copying of incoming client tax documents Setting up and maintaining client files, both electronically and physically Ordering lunch for weekly office meetings, picking up as required Monitoring and maintaining office/kitchen/mailing supplies Helping with training of new employees on office procedures and their employment paperwork Consistent follow-up with clients to ensure returns are processed in a timely manner Maintaining petty cash and preparing reimbursement worksheets Reviewing prepared tax returns by ticking and tying workpaper calculations Producing client tax organizers and accompanying letters in December and mailing them in January Ordering, preparing, coordinating with accountants, and mailing the annual holiday cards Corresponding with certain contractual vendors, such as secure document management, water deliveries Maintaining office databases, including client, vendor, and sphere databases Accurately maintaining the client tax return log book and coordinating the information with accountants Mailing of quarterly estimated payment reminder letters and estimated payment vouchers to clients Qualifications: Minimum of 1 year of experience in office administration Bachelors degree preferred, but not required Proficiency with Microsoft Office - Excel, Word, and Outlook predominantly Familiarity with office equipment, such as the copier and printers, postage meter Ability to maintain strict confidentiality Professional appearance and manner, with excellent verbal and written communication Strong organizational skills and an exceptional attention to detail Must be a team member with an emphasis on providing our valued clients with the highest standards of service High reliability and punctuality, including skillful time management J. Kent Staffing is an Equal Opportunity Employer.

Job DescriptionBenefits: 401(k) 401(k) matching Competitive salary Dental insurance Health insurance Paid time off Parental leave Training & development Tuition assistance Vision insurance Wellness resources EXEMPT: No CLASSIFICATION: Full-Time REPORTS TO: Administrative Support Services Manager DEPARTMENT: Town Managers Office SALARY RANGE: $41,872 $62,808 / Annually DOQ About the Town of Frederick The Town of Frederick is Built on What Matters . Our mission is to foster an exceptional and inclusive community rooted in Family, Respect, Empowerment, and Dedication (FRED). As the first point of contact for residents, businesses, and visitors, this role plays a critical part in shaping positive experiences and ensuring responsive, effective government service. Position Summary The Administrative Assistant is the forward-facing representative of the Town, providing a combination of customer service, administrative support, and program coordination. This role ensures that residents, contractors, and internal staff receive timely, accurate, and professional assistance. The position requires someone who is highly adaptable, skilled at multitasking, and comfortable balancing daily front-desk functions with project-based responsibilities. Core Responsibilities Customer Service & Community Support Serve as the first point of contact at assigned customer facing points (Town Hall/Admin Building/Public Works). Provide in-person, phone, and email assistance to staff, residents, contractors, vendors, and external stakeholders. Schedule and coordinate meetings, rooms, and calendars for staff and leadership. Assist with community outreach initiatives, special events, block parties, etc. Draft, review, and distribute memos, presentations, and reports. Process payments (licenses, permits, utilities), invoices, and purchase orders. Maintain records, filing systems, and office supply inventory. Track and input data into Town systems (Accela, Tyler, Laserfiche, etc.). Support business license applications, renewals, and record upkeep. Assist with permits and program tracking (stormwater inspections, water use, conservation, tree programs, grants). Provide cross-coverage with other administrative staff across divisions Conduct research and provide administrative support for special projects. Act as Notary Public for staff and residents. Additional duties as assigned Required Skills & Characteristics Strong interpersonal and customer service skills; approachable and professional. Exceptional organizational ability and attention to detail. Strong computer proficiency (Microsoft Office; ability to quickly learn Accela, Tyler, Laserfiche). Excellent written and verbal communication skills. Ability to manage multiple priorities, problem-solve, and adapt quickly. Self-motivated and resourceful; able to work independently and as part of a team. Flexible and adaptable, with the ability to rotate between work locations as needed. Qualifications High school diploma or GED required; some college coursework preferred. Minimum of 13 years of administrative experience. Must be at least 18 years of age. Ability to obtain Notary certification within 60 days of hire. Physical Requirements Regularly required to talk, hear, see, and use hands for clerical functions. Frequent standing, walking, and sitting. Ability to lift up to 10 lbs frequently and 40 lbs occasionally. Work is primarily performed in an office setting with moderate noise. The Town of Frederick is an equal opportunity employer, and does not discriminate on the basis of age, race, color, ancestry, religion, creed, national origin, gender, physical or mental disability, sexual orientation, gender identity, or veteran status. The Town complies with the Civil Rights Act of 1964, related Executive Orders 11246 and 11375, Title IX of the Education Amendments Act of 1972, Sections 503 and 504 of the Rehabilitation Act of 1973, Section 402 of the Vietnam Era Veteran's readjustment Act of 1974, the Age Discrimination in Employment Act of 1967, as amended, the Americans with Disabilities Act of 1990, the Civil Rights Act of 1991, and all civil rights laws of the State of Colorado. Accordingly, equal opportunity of employment shall be extended to all persons and the Town shall promote equal opportunity and treatment through fair and equitable hiring practices. The Town of Frederick Administration Building is located at 401 Locust Street, Frederick, CO 80530.

Parking Administration Associate JOB TITLE: Parking Administration Associate CLASSIFICATION: Non-Exempt DEPARTMENT: Police Department SUPERVISOR: Parking Administration Manager SALARY: $36,135 to $43,362 Annually GENERAL JOB DESCRIPTION Conducts patrols in an effort to gain compliance with city parking regulations. Parking Administration Associates will enforce city parking regulations when necessary. This position is a limited authority uniform position. PRIMARY DUTIES AND RESPONSIBILITIES * Enforce city parking regulations by patrolling city streets in a vehicle, on foot, or other approved means of transportation. * Issue parking violations without preferential treatment. * Collect photograph evidence of parking violations and provide testimony to their accuracy. * Maintain records and secure confidential documents. * Complete forms and reports as necessary * Immobilize vehicles when authorized by the placement of a device. * Operate an on-board license place recognition camera system; perform minor maintenance or update software. * Train coworkers in area of responsibility as needed. * Operate an electronic techet writing system. * Operate a computer terminal, mobile data terminal, copiers, and printers. * Answer telephones, respond to requests and inquiries from the public and departmental personnel in a courteous manner, and provide general information regarding department policies, procedures, and regulations. * Operate a motor vehicle in various weather conditions. * Communicate via police radio and mobile data terminal. * Maintain assigned equipment and supplies and arrange for the repair and routine maintenance of assigned vehicles and equipment. * Perform assigned duties with significant independence. * Communicate with the public in a professional and courteous manner while demonstrating high professional standards as a representative of the City of Cheyenne. SECONDARY DUTIES AND RESPONSIBILITIES * Attend various trainings. * Parking Administration Associates are sworn in as Community Service Officers (CSO) and may assist on an as-needed basis as a CSO. * Perform other duties and responsibilities as required KNOWLEDGE, SKILLS, AND ABILITIES * Knowledge of and ability to interpret and apply pertinent local laws. * Knowledge of first aid principles and infectious disease exposure practices. * Knowledge of interviewing and interrogation techniques. * Skills to prepare clear, accurate and grammatically correct written reports. * Ability to exercise sound judgement and rational thinking under stressful circumstances while choosing an appropriate and reasonable course of action. * Ability to maintain a high level of confidentiality. * Ability to communicate clearly and concisely, both orally and in writing. * Ability to establish and maintain cooperative working relationships. * Ability to interact and communicate with the public in a manner that promotes trust and legitimacy with the City of Cheyenne. QUALIFICATIONS FOR THE JOB Required: High school diploma or equivalent and three (3) years of support systems management plus two years of supervisory responsibility required. PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing. The employee is also required to maintain physical condition necessary for operating assigned equipment, walking, standing, kneeling, repeated bending or sitting for prolonged periods of time and lifting to 30 pounds. Maintain mental capacity which allows the capability of making sound decisions demonstrating intellectual capabilities. This is safety sensitive position and is subject to random drug and alcohol testing. Working Environment: Work closely with others in an office utilizing a computer and other various office equipment. Must be willing to submit to a background investigation, a polygraph and have no prior felony convictions.

Job DescriptionDescription: Midwest Trust Company is a full-service wealth management institution offering complete trust services in the areas of personal trust administration, estate planning, investment management, retirement and investment planning, and profit sharing and 401(k) programs. If you are dedicated, disciplined, and client-focused, we have an opportunity for you to join our firm as a Trust Administrative Assistant. You will support one or more Personal Trust Administrators in the management of trust accounts. Key Responsibilities: Client Support: Assist clients with inquiries, request and account maintenance. Coordinate client meetings, prepare meeting materials, and assist with follow-up tasks as needed. Maintain accurate client records and documentation. Trust Administration Support: Assist Trust Officers with administrative tasks related to trust account administration, including opening and closing accounts, processing transactions, and maintaining account files. Prepare account paperwork and documentation, ensuring compliance with regulatory requirements and internal policies Coordinate with internal departments and external parties to facilitate trust administration processes. Document Management: Organize and maintain electronic and physical filing systems for trust documents, correspondence, and other records. Assist with scanning, indexing, and archiving documents in accordance with document retention policies. Office Management: Provide general administrative support to the trust department, including answering phones, managing calendars, scheduling appointments, and ordering supplies. Assist with special projects and initiatives assigned by management. Requirements: Qualifications: High School diploma or equivalent; associate or bachelor degree preferred in business related field Previous experience in administrative support roles, preferably 1 to 3 years of trust Strong organizational skills with ability to prioritize tasks and manage multiple deadlines Excellent attention to detail and accuracy in data entry and document preparation Proficiency in Microsoft Office Suite (Word, Excel and Outlook) and experience with data based management systems (SunGuard Addvantage is a plus) Excellent verbal and written communication skills Ability to maintain confidentiality and handle sensitive information with discretion Knowledge of trust administration processes and regulations is preferred Experience with Life Insurance a plus

The F&B Administrative Assistant facilitates the efficient operation of the Food & Beverage department by performing a variety of clerical and administrative tasks. Duties/Responsibilities: Answers and transfers phone calls, screening when necessary. Maintains department schedules and files archive copies. Assists department managers and supervisors with screening resumes for position vacancies; coordinates and schedules interviews. Trains new staff to use the timeclock system and assists with questions. In coordination with managers and supervisors, assures accuracy of employee time punches and approves within timeline for payroll runs. Tracks late clock-ins for point system. Coordinates with managers and supervisors to get employee PTO requests approved/denied and entered into timeclock system. Maintain filing systems as assigned. Retrieves information as requested from records, email, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Maintains office supplies and coordinates maintenance of office equipment. Maintains a system for recording and tracking inventory. Assists the F&B Director/Executive Chef with administrative functions for all other F&B locations. Perform other duties as assigned. Required Skills/Abilities: Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently. Education and Experience: High School diploma or GED preferred. Three to five years of experience in an administrative role. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift, push or pull up to 15 pounds at times. Wyoming Horse Racing offers competitive wages as well as heath, dental and vision insurance plus paid time off. Must be able to pass pre-employment drug screen.

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Thornton, Colorado. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: * Greet guests in a professional and friendly manner. * Maintain open communications with all property and regional staff. * Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. * Process accounts payable within the automated accounting system. * Assist in processing procurement card reconciliations. * Organize and maintain files and order office supplies. * Research and implement company-sponsored activities. * Attend and participate in training programs and seminars as required. * Handle inquiries by telephone in order to back up property staff. * Run errands, including delivering various communications to guests or residents, as needed. * Perform other miscellaneous duties as assigned. Experience & skills you need: * High school diploma, or the equivalent experience. * 1+ year of office experience. * Strong communications and organizational skills. * Meticulous attention to detail. * Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. * Willingness to work a flexible schedule, including weekends. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants. Estimated compensation for this position in the states of BC, CA, CO, IL, MA, MD, MN, NJ, NY, VT and WA is: Hourly: $18.60 - $18.60 The salary listed is an estimate and not guaranteed. A salary offer will vary based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data. In addition to the base pay and our benefits, some positions are eligible for bonuses, sales commissions, or incentive pay.

Temp Administrative Assistant Office role/in-person (NOT Remote) Temporary/Chance of temp to hire Responsibilities: Answering and directing phone calls, greeting visitors, and handling incoming and outgoing mail, emails, and faxes. Managing calendars, plus scheduling appointments and meetings. Keeping all files and documents organized and secure. Preparing, editing, and proofreading reports, invoices, and presentations. Monitoring and ordering office supplies, ensuring office equipment is maintained and functional, and serving as a liaison with vendors and clients. Keeping tasks organized and meeting deadlines. Experience, Knowledge, & Skills Required: High School Diploma or GED. Prefer an associate's degree or post-secondary education in business administration. 2+ years of administrative / office support experience. Experience with the ERP System called SAP highly preferred. Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Understanding of the operation of office equipment. Excellent typing / data entry skills (40wpm or higher) The ability to multitask, prioritize tasks effectively, and meet deadlines. Excellent written and verbal communication, interpersonal skills, and professionalism when interacting with all levels of staff and external contacts. The capacity to address challenges independently and adapt to changing needs and priorities. The ability to handle sensitive information with discretion and good judgment is essential. Schedule: Monday - Friday 7:00am to 3:30pm (possible overtime if/as needed) PAY RATE: $23.50 per hour Location: Brighton, near 104 th and Hwy 85 ((Criminal background check and drug screen required.))

Job DescriptionDescription: Mission At Aspen Ridge, we are committed to building a supportive community where empathy, trust, and authenticity drive our interactions. We encourage vulnerability and taking risks while recognizing that we are all on a journey of continuous growth and learning. By fostering an environment where gratitude and positivity uplift others, we champion good citizenship and success. Our focus is on empowering each person to define their own path, embrace leadership, and hold each other accountable to high and rigorous expectations, all the while contributing meaningfully. We are committed to creating a community where everyone feels valued, purposeful, and motivated to reach their highest potential. Requirements: Essential Responsibilities The Administrative Assistant provides high-level administrative and operational support to ensure the school day runs smoothly and the leadership team can remain focused on student success, instructional leadership, and campus operations. This role serves as a central communication hub, supports confidential student and staff processes, coordinates logistics for meetings and events, and maintains strong systems that keep work organized, timely, and compliant. Professionalism, discretion, strong customer service, and a calm, solutions-focused approach are essential. · Serve as a key point of contact for the Principal and Administration team, managing communications with staff, students, families, district partners, and community stakeholders. · Manage schedules and calendars, including prioritizing requests, coordinating meetings, and preparing agendas and materials. · Draft and format professional communication, including memos, emails, letters, and internal updates. · Maintain a professional communication flow, ensuring messages and requests are routed to the appropriate team member. Office and Operational Support · Support daily office operations through strong organization, orderly systems, and consistent follow-through. · Maintain filing systems, records, and documentation in alignment with school procedures and confidentiality expectations. · Support ordering, tracking, and inventory of office and administrative supplies in alignment with school processes. · Assist in maintaining welcoming, organized shared spaces that reflect Aspen Ridge's professionalism and culture. Confidential Records and Compliance Support · Maintain confidential student and staff records with discretion and professionalism, sharing information on a need-to-know basis. · Support leadership with documentation and record requests related to attendance, discipline, student support plans, staff processes, and other operational reporting as assigned. · Assist with compiling reports, tracking required items, and ensuring documents are filed and accessible to administrators. Student and Family Support · Support student welfare and safety by helping manage time-sensitive communication, daily needs, and campus logistics. · Assist with coordinating student-related meetings and documentation, ensuring families and staff have clear information and next steps. · Provide responsive, respectful customer service to families while maintaining strong boundaries, discretion, and adherence to school processes. Meeting and Event Coordination · Coordinate logistics for leadership meetings, school meetings, and school events, including scheduling, invitations, materials, minutes, and follow-up tasks. · Support professional development logistics, meeting preparation, and staff-facing event needs as assigned. · Help ensure events and meetings run smoothly by anticipating needs and proactively resolving issues. Principal and Administration Team Support · Act as a proactive partner to the Principal and Administration team by anticipating needs, tracking action items, and supporting completion of time-sensitive deliverables. · Take initiative on assigned projects, follow through with internal stakeholders, and assist with problem-solving to remove barriers for the team. · Support a culture of positivity, professionalism, and high expectations in all internal and external interactions. Professional Growth and Development · Participate in staff development activities necessary to improve job-related skills. Other · Comply with all school, district, and state regulations and policies. · Perform other duties as assigned. Supervisory Responsibilities NA Working Conditions Include the Following: Mental Demands · Ability to stay calm and collected during emotional and busy times and duress. · Ability to manage competing priorities with professionalism, accuracy, and responsiveness. · Ability to maintain a clean and organized environment and space. Language Skills · Ability to read and interpret documents such as safety rules, policy, expectation documents, staff agreements, and evaluation rubric documents. · Ability to speak effectively face-to-face and in writing through email and formal communication. Physical Demands · Frequent standing, sitting, walking, bending, and light lifting (less than 25 pounds). · Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Required Education, Training, and Experience · High school graduate. · At least two years of successful work experience in an administrative, office management, or executive support role (school setting preferred). · Demonstrated experience managing calendars, handling confidential information, and supporting professional communications. Special Knowledge and Skills · Strong organizational skills with the ability to prioritize and manage multiple deadlines. · Strong technology proficiency, including Microsoft Office and school-based systems used in day-to-day operations. · Strong interpersonal skills: professionalism, discretion, and ability to work with diverse staff, students, and families. · Proactive problem-solving and the ability to anticipate needs and take initiative. · Ability to follow directions and discriminate priority actions. Salary and Benefits (Non-Exempt, Salaried) · This is a 10-month position (192 contracted days), paid over 12 months. · Salary range for this position: $37,800 to $47,800 annually, prorated based on start date. · Benefits: A healthy benefit package is offered to all full-time employees, with up to 48 hours of sick time and a minimum of 48 hours of personal PTO offered annually. Equal Opportunity Statement Aspen Ridge Preparatory School welcomes all applicants. Aspen Ridge prohibits discrimination on the basis of disability, race, color, ancestry, national origin, creed, religion, sex, or job-related work accommodations.