Senior administrative assistant jobs in Fort Collins, CO - 71 jobs

Administration/Prof. Technical- Non-instructional Executive Assistant to the Chief of Safety and Security, Chief of Communications and Director of Athletics Classification: Exempt Salary Grade/Level/Family/Range: APT Range: 8 Salary: $64,839-$95,256 (Negotiable based on experience) Reports to: Chief of Safety and Security, Chief of Communications, Director of Athletics Contract Length/ Days: (2025-2026/ 260) Position Start Date: July 1, 2026 Date Posted: January 21, 2026 Deadline for application: January 28, 2026 or Until-Filled (Applicant screening will begin no later than January 28, 2026.) Benefits/Paid Leave: Weld County School District 6 is committed to providing an environment that promotes a healthy employee population able to serve our students at the highest level. We offer a comprehensive benefits package including medical, dental, vision and life insurance as well as other programs for benefit-eligible employees. The employee assistance program, voluntary life insurance through PERA, and 401(k), 403(b) & 457(b) plans are available to all employees regardless of hours worked and are available immediately (upon hire date). To learn more about our benefits, please see our Benefits Overview. Depending on your position, the District offers a variety of leave options, including sick leave, discretionary leave, vacation and paid holidays. More information about leave options available to employees can be found in the Board of Education Policy Manual. EDUCATION/EXPERIENCE Required: Bachelor's degree (can be obtained after hire) or a combination of 5+years of experience in a related field or as an executive assistant Preferred: Bilingual, Spanish Experience working with families Experience with Google Suite JOB DESCRIPTION Summary/Objective: Are you calm under pressure, passionate about customer service, and energized by meaningful work that supports students, families, and the broader community? The Executive Assistant to the Chief of Safety & Security and Chief of Communications plays a critical, high-trust role in supporting two dynamic departments at the heart of the district's operations. This position performs executive-level administrative duties across both departments and works with considerable delegated authority, often serving as the first point of contact for parents, staff, students, and community members. The ideal candidate is a self-directed leader who communicates clearly, exercises sound judgment, and understands the importance of professionalism, discretion, and steady leadership, especially during school-related crises. This is an opportunity to make a real impact in a role that supports student safety, effective communication, and community trust. You'll work alongside dedicated leaders, contribute to meaningful outcomes, and play a key role in helping the district navigate both everyday operations and critical moments with professionalism and care. Essential Functions Executive & Administrative Support Provide administrative support, including calendar management, meeting coordination, presentations, email correspondence, purchasing procedures, time-card tracking, facilities use permit requests, catering orders for district events, maintain the district phone line, and document preparation. Independently manage competing priorities across departments in a fast-paced environment Represent departments with professionalism and confidence, exercising delegated authority as appropriate Student Discipline & Expulsions Coordinate and organize student expulsion processes, ensuring accuracy, confidentiality, and compliance with district procedures and legal requirements Schedule hearings, prepare materials, track timelines, and maintain sensitive records Serve as a knowledgeable point of contact for administrators, families, and legal partners regarding expulsion logistics Customer Service & Community Relations Answer urgent calls and inquiries from parents and community members with concerns or complaints about the district in an empathetic manner, provide clarity, and route the calls to the appropriate authority Serve as a calm, steady presence during emotionally charged situations, including school safety incidents or crises Perform all duties related to the District's Raptor Volunteer program, including managing and approving all District volunteers Communication & Coordination Support communication efforts by coordinating information flow between departments, schools, and external stakeholders Assist with drafting, organizing, and distributing communications as needed Maintain confidentiality and exercise discretion when handling sensitive or crisis-related information In coordination with the district's Threat Assessment Coordinator, schedule all appropriate parties to threat assessments within the school district Additional Qualifications: Strong customer service, public relations, and public-facing communication skills Understanding of CHSAA guidelines and student travel policies Exceptional written and verbal communication Ability to work independently with minimal supervision High level of discretion, professionalism, confidentiality, and ethical judgment Proven ability to remain calm and solution-oriented in high-stress or crisis situations Strong organizational skills with attention to detail and follow-through Ability to manage multiple priorities, meet deadlines, and work with frequent interruptions Proficiency in Google Workspace and standard office software General knowledge of accounting practices to support budget tracking Administrative and clerical skills with understanding of district operations Experience handling confidential and sensitive information Travel: None Supervisory Responsibilities : None Work Environment/ Physical Demands: Ability to sit for long periods of time, numerous distractions, visual, auditory and ambulatory acuity important Occasional lifting of up to 30 pounds EEO/AAP Statement Greeley-Evans School District 6 shall not discriminate in its employment or hiring practices on the basis of race, color, creed, sex, sexual orientation, gender expression, gender identity, religion, national origin, ancestry, age, genetic information, veteran status, marital status or disability. The District shall identify, solicit, and consider applicants for employment from a broad spectrum of qualified individuals who will contribute to that effort. The Superintendent is committed to cultural diversity among district personnel as a means of enriching educational experience. The District shall identify, solicit, and consider applicants for employment from a broad spectrum of qualified individuals who will contribute to that effort. Complaint procedures have been established for current employees, prospective employees, and applicants for employment. The name of the responsible employee who has been identified as the Compliance Officer and Title IX Coordinator for the District is as follows: Director of Compliance, Jim Donahue 1025 Ninth Avenue, Greeley, CO 80631 Phone: ************ Email address:***************************

The Sr. Executive Assistant plays a pivotal role in ensuring seamless operations and administrative excellence within the organization. This position provides comprehensive administrative assistance to C-suite executives, including calendar management, travel coordination, email correspondence, and document preparation. Works collaboratively with direct reports and other members of the administrative team to ensure optimal efficiency and timely completion of organizational priorities. What You'll Do: Responsibilities Provides comprehensive email and calendar management support to executives and department managers, as assigned, by effectively prioritizing communications and appointments, adapting schedules to shifting priorities, and communicating updates proactively. Manages travel - both domestic and international - for assignees by leveraging tools to secure optimal flight routes, accommodations, and transportation at the best value. Respond promptly to itinerary changes and ensure seamless travel experiences. Manages registrations for conferences, seminars, and networking events, ensuring all logistics are completed in a timely and efficient manner. Manages expense reporting and reconciliation for assignees, ensuring accuracy and adherence to company policies. Organizes, coordinates, and facilitates internal and external meetings, including virtual and in-person - includes preparing agendas, arranging conference/meeting room setups, managing catering logistics to ensure professional delivery, and following up on action items post-meeting. Assists in the execution of key projects and initiatives, tracking deadlines, and maintaining project timelines to ensure tasks are completed on schedule. Serves as a key point of contact between executives, internal teams, clients, and external partners. Manage sensitive information with discretion and professionalism. Actively manages and provides strong leadership to direct reports - including hiring, onboarding, training, performance and talent management, timekeeping and related processes, and engagement. Provides support to others on the administrative team, fostering a collaborative environment to handle surges in workload effectively. Builds and maintains strong working relationships with key stakeholders, both internal and external, ensuring alignment with the company's vision and priorities. Takes on ad hoc responsibilities, such as conducting research, preparing reports and presentations, and assisting with executive decision-making processes. Other Performs other duties as required and/or assigned. May be required to travel up to 30% of the time. Total Rewards Package: Compensation Base: $90,000 - $116,000 annually, based on specific compensable factors including, but not limited to education, work experience, and geographic market. Bonus: This role will be eligible for participation in a discretionary annual bonus program, pursuant to which an employee may be awarded a percentage of their salary based on the company's performance and their own individual performance. Benefits Medical, Dental, Vision Wellness Program Health Savings Account (HSA) with a company contribution Voluntary Benefits (Life, AD&D, Disability) 401(k) retirement plan with a 7.5% company contribution Time Off Programs - 22 days Paid Time Off (PTO), 9 Company Holidays, 2 Volunteer Days Application Window Posting date: 01/06/2026 The application deadline for this job is: 02/06/2026 Your contact person: First Last

The Executive Assistant is responsible for providing high-level administrative and operational support to the CEO and broader leadership team. This role will coordinate internal communication, manage project workflows, support sales funnel activity, and contribute to day-to-day operations of the Return Assets Division. The Executive Assistant will maintain calendars, track project milestones, update CRM systems, and assist with expense and metric management to support business decisions. PROFESSIONAL ATTRIBUTES: Project Management Prowess: Ability to manage smaller-scale projects like organizing CRM systems, coordinating bookkeeping tasks, and moving new initiatives from idea to implementation Communication Savvy: Skilled at managing internal communication, supporting team collaboration, and coordinating between leadership and Client Representatives (CRs) Gatekeeping Excellence: Maintain efficient scheduling, streamline meeting agendas, and protect executive bandwidth while ensuring all priorities are managed Sales Funnel Support: Stay on top of campaign timelines, from claim vetting to mailer distribution, and help manage KPIs and metrics Detail Orientation: Manage CRM updates, ensure high-quality data input, and foster good documentation habits across teams Expense Awareness: Help track costs, oversee COGs (Cost of Goods Sold), and assist with setting profit margins through accurate data insights Problem-Solving Agility: Help resolve operational issues, coordinate responses with attorneys and state offices, and mitigate crises with calm efficiency ROLE RESPONSIBILITIES: Managing the organization of RAD's CRM and bookkeeping systems Helping execute and operationalize new project ideas, including app and sales process integrations Coordinating communication between Rain (CEO), CRs, and Susie (Leadership), ensuring everyone stays aligned Organizing meetings, managing calendars, and preparing clear agendas for team alignment Overseeing the production and distribution timelines of sales funnel materials Tracking metrics and key performance indicators related to team performance and campaign execution Maintaining accurate, high-quality notes across CRM and communications Supporting expense tracking, COGs monitoring, and assisting with data collection to support financial decisions Assisting with correspondence between RAD and external legal/state contacts on routine matters ROLE REQUIREMENTS Minimum Qualifications: 5+ years of experience in an executive-level support role in a fast-paced environment Strong project coordination and communication skills Ability to manage multiple projects simultaneously and prioritize effectively Proven ability to work independently and maintain confidentiality Tech-savvy with CRM systems, Microsoft Office, and digital project management tools Preferred Qualifications: Experience supporting leadership in legal, investigations, or client-service-based businesses Strong understanding of operations, expense tracking, or sales funnel oversight Flexibility, adaptability, and a collaborative mindset Physical Requirements: Must be able to sit at a computer for extended periods. Lauth Investigations International, Inc. is an equal opportunity employer Powered by JazzHR WpzWAkDkgA

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Recurly, Inc., a SaaS company, provides a versatile subscription management platform to manage the entire subscription lifecycle for market-leading brands worldwide. Subscription businesses such as Sling TV, FabFitFun, Cinemark and Fubo.tv depend on Recurly to harness the power of the subscription model and drive recurring revenue growth. Since its launch in 2009, Recurly has deployed subscription billing for thousands of companies across 55 countries. Our platform empowers billions of credit card transactions and has enabled customers to recover nearly $1.3 billion in revenue in 2024. Recurly is backed by Accel-KKR, a leading technology-focused private equity firm with over $10 billion in capital commitments. The partnership offers Recurly access to significant capital and resources to make continued investments in technology and platform innovation and expand our go-to-market initiatives. Recurly is looking for a detail-oriented, reliable and creative individual with a willingness to drive projects to provide Executive Administration support to the CTO & CPO as well as serve as the point person for our Colorado office. This person will handle a range of responsibilities from calendaring meetings, arranging travel, preparing for events, building management, ordering and stocking consumables just to name a few. You will be expected to participate in a wide variety of strategic tasks to support the local office and Executive team in achieving objectives. This role requires intuition, maturity, integrity and great communication skills. We are looking for someone with confidence, intellectual curiosity, a passion for learning and a sense of humor coupled with an ability to snap any challenge into clarity and resolution with finesse. Responsibilities * Maintain sensitive and complex calendars and travel, requiring coordination with both internal and external people and managing other special requirements as needed * Assist in preparing materials, notes, context and information as needed * Document meeting minutes and manage the follow-up on action items * Partner with the People Team to own the employee experience at Recurly's Broomfield office. This may include but is not limited to, vendor management, admin support for new hire paperwork, catering, general office maintenance and management, ordering supplies, managing deliveries and shipping services, and repair requests. * Prioritize and manage multiple projects with the ability to context shift quickly * Coordinate event planning, including but not limited to, team events, monthly team all hands, larger events and happy hour style events * Applies judgment with a full understanding of the urgency and priorities of the business * Maintains confidentiality and acts with discretion with a high degree of maturity/professionalism with senior leadership * Manages stakeholders effectively * Excellent communication and analytical skills * Ability to quickly learn and adopt new technologies and be flexible * Comfortable in a growing company environment

The Executive Assistant provides high-level, confidential executive and legal administrative support, serving both the City Manager's Office and the City Attorney's Office. This position supports administrative operations, legal services, and document management across City Administration, including coordination of schedules, and related administrative workflows. The role requires discretion, sound judgment, strong writing, editing and organizational skills, and advanced technical proficiency. TYPICAL QUALIFICATIONS: KNOWLEDGE: Knowledge of executive and legal administrative practices, including document preparation, records management, and office procedures. Knowledge of municipal government structure, administrative processes, public records and confidentiality requirements. Working knowledge of Microsoft Windows operating systems and Microsoft Office applications. SKILLS: Strong organizational and record-keeping skills. Advanced editing, proofreading, and document formatting skills. Effective interpersonal and customer service skills. Strong written and verbal communication skills. Proficient computer skills, including Microsoft Word, Excel, Outlook, and PowerPoint. Skill in managing electronic document management systems, including SharePoint. ABILITIES: Ability to maintain strict confidentiality and handle sensitive information with discretion. Ability to exercise sound judgment and prioritize work independently. Ability to manage multiple priorities, deadlines, and competing demands. Ability to communicate professionally with executive leadership, legal staff, employees, and the public. Ability to work independently and collaboratively within a team environment. Ability to research, compile, and organize information using a variety of systems and resources. Ability to adapt to changing priorities, systems, and administrative needs. TRAINING: High school graduation or equivalent; Associates degree in Business Administration or related field required; Bachelor's degree in Business Administration or Public Administration or Paralegal certificate preferred. EXPERIENCE: Three (3) years of progressively responsible administrative experience in an executive, legal, or municipal office; or any equivalent combination of training and experience that provides evidence that the applicant possesses the required knowledge, skills, and abilities. ESSENTIAL FUNCTIONS: The following duties are illustrative only and are not intended to be all inclusive: Executive Support Coordinate executive-level communications, projects, and workflow support for the City Manager's Office and the City Attorney's Office, exercising sound judgment in prioritizing matters. Coordinate the development, review, and distribution of City Council agendas, ordinances, resolutions, staff reports, and supporting materials; review and revise Council memoranda and packet materials to ensure accuracy, completeness, proper formatting, and timely distribution. Provide administrative support to assigned Boards and Commissions, including agenda preparation, packet assembly, meeting coordination, term tracking, webpage updates, and maintenance of official records. Manage calendars and scheduling; coordinate meetings, conferences, and events; track assignments, deadlines, and follow-up actions related to executive and City Council matters. Manage front-line executive communications, including phone calls, email, and correspondence; route inquiries appropriately; process incoming and outgoing mail; and assist with constituent communications as assigned. Prepare PowerPoint presentations and other executive-level materials. Manage SharePoint and other electronic document management systems for executive records, including document organization, version control, access permissions, and tracking of final approved documents. Serve as a records liaison for executive documentation. Order office supplies, food and materials for meetings; coordinate vendors and services as needed. Legal Support Draft, edit, format, and distribute ordinances, resolutions, contracts, legal notices, and related correspondence; Review and edit draft legal documents for accuracy, clarity, grammatical correctness, and compliance with City formatting standards, demonstrating excellent writing, reviewing, and editing skills and a strong command of grammar, syntax, and professional writing style. Support the City Attorney's Office with contract review processes and legal administration, including tracking legal projects, work assignments, litigation deadlines, approvals, and legal workflows. Maintain legal files, case documentation, and records in SharePoint and in compliance with records retention requirements; serve as a records liaison for legal documentation. Assist with legal and administrative research using City systems and applicable fiscal, regulatory, and legal databases as assigned. Support confidentiality requirements and appropriately handle confidential information related to litigation, personnel matters, attorney-client privileged communications, and other sensitive information. Perform special assignments and other related duties as assigned. SPECIAL REQUIREMENTS: Must possess a Colorado Driver's license with a safe driving record.

At eBay, we're more than a global ecommerce leader - we're changing the way the world shops and sells. Our platform empowers millions of buyers and sellers in more than 190 markets around the world. We're committed to pushing boundaries and leaving our mark as we reinvent the future of ecommerce for enthusiasts. Our customers are our compass, authenticity thrives, bold ideas are welcome, and everyone can bring their unique selves to work - every day. We're in this together, sustaining the future of our customers, our company, and our planet. Join a team of passionate thinkers, innovators, and dreamers - and help us connect people and build communities to create economic opportunity for all. Hybrid Role - 3 days in our Longmont, CO office Who We Are TCGplayer, now a part of eBay, connects a global community of millions of buyers with tens of thousands of retailers in a $25B global collectible card game and collectible hobbyist space. We pride ourselves on a culture of inclusion that fosters camaraderie, embraces diversity, and exudes passion. We are one of New York State's 50 best employers and Fortune.com's top 100 companies for women in the U.S! Roca Robotics is a subsidiary of TCGplayer focused on building robotic automation and computer vision technology for trading card inventory management, sorting, and fulfillment. Based in Longmont, Colorado, the Roca team designs, manufactures, and supports industry-leading hardware and software solutions that help sellers, from hobbyists to enterprise operations, streamline their workflows and scale their businesses. As part of the TCGplayer and eBay family, Roca plays a critical role in enabling innovation and operational excellence across the collectibles' ecosystem. The Impact You Will Make Here We are seeking a high-energy Executive Assistant who loves organization and helping teams connect. This role is a blend of Executive Assistant Office & Events Management. You will serve as Office Manager for the 30 person Roca facility in Longmont, Colorado helping define and scale how we operate in-office, overseeing everything from culture building to snacks and supplies to swag distribution. Additionally, this role will serve as an Events and Engagement Manager for TCGplayer, whether it is in-person events for the Roca team, onsites in Colorado for other TCGplayer teams or virtual events for our widely distributed remote workforce, this role will help set the strategy for employee engagement, teamwork and overall morale of the business. Executive Assistant for the Executive Team This professional will support coordinating larger meetings involving multiple eBay and TCGplayer leaders. This role blends a wide range of responsibilities. It requires a highly organized, proactive, resourceful, and people-focused professional who can manage multiple priorities, support a growing team, and be the go-to person for keeping the Roca site running smoothly. * Support team scheduling, office visits, and coordination for on-site guests * Partner with local leadership and eBay People Team on internal event planning, safety protocols, and communication around space usage * Maintain documentation on office processes and standard operating procedures * Proactively support the TCGplayer CEO's calendar, especially larger events, and global travel What You Bring to the Team * High school diploma or GED required * 4+ years of experience in office management, administrative operations, or similar workplace experience * Strong communication and coordination skills * Proficiency with basic office tools (Google Workspace, Microsoft Office, Slack) * Experience managing vendors and planning in-office events * Excellent organizational and project management skills with strong attention to detail The base pay range for this position is expected in the range below: $70,000 - $120,700 Base pay offered may vary depending on multiple individualized factors, including location, skills, and experience. The total compensation package for this position may also include other elements, including a target bonus and restricted stock units (as applicable) in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as PTO and parental leave). Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employees will be in an "at-will position" and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors. Please see the Talent Privacy Notice for information regarding how eBay handles your personal data collected when you use the eBay Careers website or apply for a job with eBay. eBay is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, veteran status, and disability, or other legally protected status. If you have a need that requires accommodation, please contact us at ***************. We will make every effort to respond to your request for accommodation as soon as possible. View our accessibility statement to learn more about eBay's commitment to ensuring digital accessibility for people with disabilities. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. The eBay Jobs website uses cookies to enhance your experience. By continuing to browse the site, you agree to our use of cookies. Visit our Privacy Center for more information.

The Executive Assistant - Senior proactively anticipates needs to support a variety of administrative functions for a system executive leader or leadership team with significant system influence in a time sensitive, accurate, and confidential nature using discretion and diplomacy. This position is Monday-Friday on site at **500 Eldorado Blvd** **Suite 4300** **Broomfield, CO 80021** **Essential Functions** + Primary responsibilities include partnering with the leader on task management and coordinating high-stakes, strategic initiatives, and serving as a liaison with other internal and external stakeholders. Work is broad in scope and may involve system-level coordination with multiple markets, facilities, sites, service lines/departments, and boards. + Caregiver understands the business strategy and works as a competent auxiliary member of the leadership team actively supporting team goals and priorities and developing procedures and processes to ensure successful execution of team strategy. This caregiver will create and modify documents and presentations, track and influence performance metrics, and serves as a thought partner to their assigned leader(s). + The Executive Assistant - Senior provides advanced meeting support including event coordination, remote meeting management, facilitation and creation of meeting materials, and management of multimedia needs. + Additionally, this caregiver proactively manages executive calendar and email, correspondence, travel/expense management, response to inquiries and requests and support of system needs and priorities. The Executive Assistant - Senior may supervise other administrative caregivers. **Skills** + Team Support + Meeting Facilitation + Answering Telephones + Office Administration + Communication Work + Communication + Interpersonal Communication + Leadership + People Management + Organizing Meetings + Meeting Management + Organizing **Required Qualifications** + Demonstrated experience supporting an executive director, multiple managers or functional area in an office setting, or system leader + Demonstrated ability to work efficiently and effectively in an independent manner + Demonstrated ability to exercise sound judgement and professional behavior while acting decisively + Demonstrated organizational and problem-solving skills with high attention to detail + Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings + Demonstrated interpersonal skills with internal and external senior-level leaders + Demonstrated proficient verbal and written communication skills including discernment, spelling, punctuation, and grammar + Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities + Demonstrated ability to manage conflicting priorities without loss of composure **Preferred Qualifications** + Bachelor's degree. Education must be obtained through an accredited institution. Degree will be verified. + Experience working in a matrixed healthcare setting + Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others) **Physical Requirements** + Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs. + Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately. + Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc. + For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles. **Location:** Peaks Regional Office **Work City:** Broomfield **Work State:** Colorado **Scheduled Weekly Hours:** 40 The hourly range for this position is listed below. Actual hourly rate dependent upon experience. $29.05 - $44.24 We care about your well-being - mind, body, and spirit - which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged. Learn more about our comprehensive benefits package here (***************************************************** . Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process. All positions subject to close without notice.

StickerGiant is an essential business that provides high-quality stickers and labels, fast turnaround, and excellent customer service. Our mission is to create a good company to work for which leads to happy, healthy Giants. We are guided by our values; All In, Grow & Learn, Positive Energy. We value and embrace the diversity of identities, experiences, thoughts, needs, and approaches. We communicate frequently and transparently which allows our employees to see, experience, and take ownership of our shared success together. The Executive Administrative Assistant is a competent, positive, and detail-oriented individual who knows what it takes to have a great partnership with a leader. Your primary focus is to help the CEO of StickerGiant implement boundaries to protect their time and enhance workflow. You execute tasks as assigned, anticipate needs before they arise, use critical thinking to manage projects, and offer solutions to problems. You are well versed on what it takes to coordinate a CEO's busy day. You bring critical thinking, communications expertise, intellectual curiosity, energy and creativity to help the CEO with overall organization and execution. *StickerGiant is a highly inclusive company. We welcome and encourage candidates for this position who thrive where the lens of inclusivity, equity, belonging, and diversity inform how we run our business - both inside and out. Special consideration will be given to underrepresented applicants.* ESSENTIAL DUTIES & RESPONSIBILITIES Anticipate CEO's needs and take ownership of planning, executing, and delegating activities Prioritize and perform project management and administrative activities for the CEO and Leadership Team Inform the CEO of upcoming events, meetings, deadlines, goals, commitments Schedule and maintain calendar appointments, coordinating across multiple time zones and attendees Develop, prepare and assemble necessary materials for meetings such as invitations, reserve meeting space, pre-read documentation, agenda, food service, logistics, travel arrangements Capture meeting notes, assign action items, and create a reporting cadence for the CEO and Leadership Team during weekly meetings Organize, schedule, and facilitate company-related meetings on a quarterly, weekly, and daily cadence Provide assistance with program planning and project coordination, aiding in all areas of responsibility Complete special projects for the organization and identify process improvements to enhance inefficiencies (i.e. discrepancies in strategy execution) Provide analytical support for projects and coordinate daily, weekly, or monthly reporting to all partners Prepare and maintain a variety of written materials and reports for easy retrieval when information is requested Support CEO in the creation, review, and distribution of company-wide communication Monitor the CEOs budget, submitting corporate credit card transitions to the PO system Summarize lengthy correspondence, highlighting key information and directly resolve, respond with timely action Produce reports, presentations, and briefs for meetings scheduled for the week Help the CEO thrive by keeping them focused on the highest-level of responsibilities in their seat (rather than too far down in the weeds) Provide effective problem-solving and communicate effectively to resolve a variety of challenges Live by and model StickerGiant core values: All In, Grow and Learn, Positive Energy EDUCATION, FORMAL TRAINING & REQUIREMENTS B.S. in Business Administration or another related discipline preferred but not required Years of experience can replace this preference 5+ years experience in Executive Management and/or Administrative Support role, preferably supporting C-level leaders in a high-growth stage Demonstrated prior experience and proven track record in the management of projects, deadlines, and processes especially in dynamic matrix organizations Fluent with technology and organization tools such as Slack, Asana, Google Suite, and MS Office Literate with Mac computers / Mac OS KNOWLEDGE, SKILLS, AND ABILITY Proven experience supporting executives in administrative organization, task management, and company-level communications Adaptable to changing tasks, priorities, and projects Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround Proactive; solve problems before they arise Expert communicator; communicate with clarity and precision Convey written and visual content in a concise manner Accurate typing, filing, record keeping, grammar, and spelling Maturity, professionalism, and ability to remain calm under pressure Ability to complete a high volume of tasks and projects with little to no guidance Able to maintain a high level of integrity and discretion in handling confidential information Extremely versatile, dedicated to efficient productivity and detail-oriented Experience with project coordination role including communication of project outcomes, process, and reporting/recommendations Exemplary planning and time management skills, with the ability to assist CEO in those areas Bonus points if you also have a background in: employee engagement, budgeting cycles, strategic planning, etc. PHYSICAL REQUIREMENTS The selected candidates must have the ability to pass a background check and drug screen at the time of hire Able to use a computer, keyboard, phone for extended periods of time Frequent standing, walking, grasping, gripping, and fine hand manipulation Visual acuity at short distances - able to detect variances in orders and cut marks Occasional stooping, bending and overhead reaching Able to lift 10 lbs. continuously and occasionally lift and/or move up to 40 lbs. POSITION SCHEDULE DETAILS Full-time position (85% on-site / 15% remote) Monday - Friday (40-45 hours/week) BENEFITS & PERKS Compensation: Base salary will be based on level of experience. Please share your salary needs in the application. If level of experience dictates a higher salary compared to what is posted we gladly welcome the conversation. Core Benefits: Health, dental, vision offered at reduced rates. Options for PPO or High Deductible for health coverage. High-deductible health plan enrollees will receive an annual company contribution towards your HSA: $600 per employee, and an additional $400 for enrolled dependent(s) Life insurance and short-term disability insurance covered at 100% Voluntary benefits include accident & critical illness, long-term disability, identity theft insurance Paid Time Off: 3 weeks vacation + holidays + floating holidays + 6 sick days Paid Leave: Paid maternity leave for employees who qualify for FMLA, as well as parental leave 401(k): StickerGiant contributes 5% as follows: a guaranteed 3% contribution + additional match up to 2% of your contribution Bonus Program: Bonuses are provided based on achievement of annual financial goals for the company Professional Development: We provide opportunities for attending conferences, obtaining and/or renewing certifications, and participating in workshops and will tailor-make your career development plan with you STICKERGIANT WORKING CONDITIONS - COVID19 StickerGiant is considered an essential business and we are committed to providing a happy, healthy, and safe working environment for our Giants (i.e. employees) We have addressed risks proactively which includes: prioritizing critical operations, communicating with employees and customers regarding all business changes, adhering to proper/recurring cleaning procedures, enforcing social distancing and the proper use of protective clothing and equipment (provided to all employees by StickerGiant), implementing teleworking where possible, and keep informed status locally We care a great deal about creating an environment where all Giants can bring their whole selves to work and to provide all candidates with an equitable, inclusive and accessible recruitment process in alignment with our values. At StickerGiant, we provide Equal Employment Opportunity (EEO) to all persons regardless of age, race, national origin, citizenship status, political opinion, social group, ethnic origin, marital status, union affiliation, union sympathy, physical or mental disability, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. This policy applies to all conditions of employment including recruitment, hiring, promotion, termination, leaves of absence, compensation, and training. If you prefer accommodation during the recruiting process, or you have feedback about your candidate experience at StickerGiant, please contact the Director of People+Culture. *Special consideration will be given to underrepresented applicants and are strongly encouraged to apply*

Join Our Campus Community! Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! Why Choose Us? At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include: Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan. Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs. Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. At the University of Wyoming, we're committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's Benefits Summary. JOB TITLE: Office Assistant, Senior JOB PURPOSE: Perform general office support tasks including basic data entry, scheduling and/or reception duties at front desk of medical clinic at UW Family Medicine in Cheyenne, Wyoming. ESSENTIAL DUTIES AND RESPONSIBILITIES: Perform basic front desk/receptionist support of the UW Family Medicine Clinic. Perform light bookkeeping duties which may include: accepting patient payments, applying patient payments to accounts, assist patients with applications for sliding fee scale application. Discuss problem accounts or billing issues for problem resolution; refer difficult or complicated issues to supervisor. Provide data entry; modify or correct designated information on the electronic medical record; Set up and use a variety of specialized typing formats; type detailed and/or technical data. Perform customer relations receptionist duties, screen calls and individuals, and make appointments. Proofread and edit own work, or the work of others, to correct errors in grammar, punctuation, spelling, sentence and paragraph structure. Provide resolution to forms processing problems. SUPPLEMENTAL FUNCTIONS: Perform miscellaneous job-related duties as assigned. Attend and participate in training and other professional development activity. Participate in performance-related goal setting and achievement to meet personal and organizational goals and objectives. COMPETENCIES: Ability to learn Adaptability Attention to detail Initiative Quality Orientation Work Prioritization & Management MINIMUM QUALIFICATIONS: Education: High School Diploma or GED Experience: 1 year progressively responsible work-related experience Required licensure, certification, registration or other requirements: None DESIRED QUALIFICATIONS: Experience in a medical clinic or healthcare setting Strong attention to detail Strong communication skills Customer Service experience REQUIRED APPLICATION MATERIALS: Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application: Cover letter Resume or C.V. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position). This position will remain open until filled. Complete applications received by 10/06/2025 will receive full consideration. Due to a current system limitation, you may only be prompted to upload your resume/CV and a Cover Letter. To ensure your application is complete, we recommend you put all of your application materials into one file with your cover letter. However, if you're experiencing any issues in doing so, please send any additional application materials to ****************, and a recruiter will manually add them to your application packet. To help us process your application more efficiently, please include the 6-digit job ID number (located at the bottom of the job posting) in your email. WORK LOCATION: On-campus: This position provides support to clinic patients, and the successful candidate must be available to work on site at our clinic, UW Family Medicine clinic located in Cheyenne, Wyoming. WORK AUTHORIZATION REQUIREMENTS: The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position. HIRING STATEMENT/EEO: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at ************ or email ****************. ABOUT CHEYENNE: Cheyenne is the capital city of Wyoming. It's home to the Cheyenne Frontier Days Old West Museum, with exhibits about early rodeos and artifacts like 19th-century passenger wagons. The landscaped Cheyenne Botanic Gardens includes a labyrinth. Collections at the Wyoming State Museum include dinosaur fossils. For more information on Cheyenne and Laramie County please visit: *************************

Parking Administration Associate JOB TITLE: Parking Administration Associate CLASSIFICATION: Non-Exempt DEPARTMENT: Police Department SUPERVISOR: Parking Administration Manager SALARY: $37,219 to $44,663 Annually GENERAL JOB DESCRIPTION Conducts patrols in an effort to gain compliance with city parking regulations. Parking Administration Associates will enforce city parking regulations when necessary. This position is a limited authority uniform position. PRIMARY DUTIES AND RESPONSIBILITIES * Enforce city parking regulations by patrolling city streets in a vehicle, on foot, or other approved means of transportation. * Issue parking violations without preferential treatment. * Collect photograph evidence of parking violations and provide testimony to their accuracy. * Maintain records and secure confidential documents. * Complete forms and reports as necessary * Immobilize vehicles when authorized by the placement of a device. * Operate an on-board license place recognition camera system; perform minor maintenance or update software. * Train coworkers in area of responsibility as needed. * Operate an electronic techet writing system. * Operate a computer terminal, mobile data terminal, copiers, and printers. * Answer telephones, respond to requests and inquiries from the public and departmental personnel in a courteous manner, and provide general information regarding department policies, procedures, and regulations. * Operate a motor vehicle in various weather conditions. * Communicate via police radio and mobile data terminal. * Maintain assigned equipment and supplies and arrange for the repair and routine maintenance of assigned vehicles and equipment. * Perform assigned duties with significant independence. * Communicate with the public in a professional and courteous manner while demonstrating high professional standards as a representative of the City of Cheyenne. SECONDARY DUTIES AND RESPONSIBILITIES * Attend various trainings. * Parking Administration Associates are sworn in as Community Service Officers (CSO) and may assist on an as-needed basis as a CSO. * Perform other duties and responsibilities as required KNOWLEDGE, SKILLS, AND ABILITIES * Knowledge of and ability to interpret and apply pertinent local laws. * Knowledge of first aid principles and infectious disease exposure practices. * Knowledge of interviewing and interrogation techniques. * Skills to prepare clear, accurate and grammatically correct written reports. * Ability to exercise sound judgement and rational thinking under stressful circumstances while choosing an appropriate and reasonable course of action. * Ability to maintain a high level of confidentiality. * Ability to communicate clearly and concisely, both orally and in writing. * Ability to establish and maintain cooperative working relationships. * Ability to interact and communicate with the public in a manner that promotes trust and legitimacy with the City of Cheyenne. QUALIFICATIONS FOR THE JOB Required: High school diploma or equivalent and three (3) years of support systems management plus two years of supervisory responsibility required. PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing. The employee is also required to maintain physical condition necessary for operating assigned equipment, walking, standing, kneeling, repeated bending or sitting for prolonged periods of time and lifting to 30 pounds. Maintain mental capacity which allows the capability of making sound decisions demonstrating intellectual capabilities. This is safety sensitive position and is subject to random drug and alcohol testing. Working Environment: Work closely with others in an office utilizing a computer and other various office equipment. Must be willing to submit to a background investigation, a polygraph and have no prior felony convictions.

Parking Administration Associate JOB TITLE: Parking Administration Associate CLASSIFICATION: Non-Exempt DEPARTMENT: Police Department SUPERVISOR: Parking Administration Manager SALARY: $37,219 to $44,663 Annually GENERAL JOB DESCRIPTION Conducts patrols in an effort to gain compliance with city parking regulations. Parking Administration Associates will enforce city parking regulations when necessary. This position is a limited authority uniform position. PRIMARY DUTIES AND RESPONSIBILITIES Enforce city parking regulations by patrolling city streets in a vehicle, on foot, or other approved means of transportation. Issue parking violations without preferential treatment. Collect photograph evidence of parking violations and provide testimony to their accuracy. Maintain records and secure confidential documents. Complete forms and reports as necessary Immobilize vehicles when authorized by the placement of a device. Operate an on-board license place recognition camera system; perform minor maintenance or update software. Train coworkers in area of responsibility as needed. Operate an electronic techet writing system. Operate a computer terminal, mobile data terminal, copiers, and printers. Answer telephones, respond to requests and inquiries from the public and departmental personnel in a courteous manner, and provide general information regarding department policies, procedures, and regulations. Operate a motor vehicle in various weather conditions. Communicate via police radio and mobile data terminal. Maintain assigned equipment and supplies and arrange for the repair and routine maintenance of assigned vehicles and equipment. Perform assigned duties with significant independence. Communicate with the public in a professional and courteous manner while demonstrating high professional standards as a representative of the City of Cheyenne. SECONDARY DUTIES AND RESPONSIBILITIES Attend various trainings. Parking Administration Associates are sworn in as Community Service Officers (CSO) and may assist on an as-needed basis as a CSO. Perform other duties and responsibilities as required KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of and ability to interpret and apply pertinent local laws. Knowledge of first aid principles and infectious disease exposure practices. Knowledge of interviewing and interrogation techniques. Skills to prepare clear, accurate and grammatically correct written reports. Ability to exercise sound judgement and rational thinking under stressful circumstances while choosing an appropriate and reasonable course of action. Ability to maintain a high level of confidentiality. Ability to communicate clearly and concisely, both orally and in writing. Ability to establish and maintain cooperative working relationships. Ability to interact and communicate with the public in a manner that promotes trust and legitimacy with the City of Cheyenne. QUALIFICATIONS FOR THE JOB Required: High school diploma or equivalent and three (3) years of support systems management plus two years of supervisory responsibility required. PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing. The employee is also required to maintain physical condition necessary for operating assigned equipment, walking, standing, kneeling, repeated bending or sitting for prolonged periods of time and lifting to 30 pounds. Maintain mental capacity which allows the capability of making sound decisions demonstrating intellectual capabilities. This is safety sensitive position and is subject to random drug and alcohol testing. Working Environment : Work closely with others in an office utilizing a computer and other various office equipment. Must be willing to submit to a background investigation, a polygraph and have no prior felony convictions.

Do you excel at keeping people organized, informed, and supported? Frasier is seeking a highly organized, proactive, and service-oriented Administrative Assistant to support our Executive Leadership Team (ELT) and ensure smooth day‑to‑day office operations. This role blends executive support with general administrative duties, acting as a central coordinator for meeting scheduling, communication, office logistics, and business needs. You will help coordinate schedules, plan meetings, prepare materials, support communication, and maintain a professional and welcoming environment. The ideal candidate is a thoughtful communicator, a relationship‑builder, and someone who thrives in a fast‑paced, dynamic setting while handling sensitive matters with discretion and sound judgment. WHO WE ARE Frasier is a purpose-driven, nonprofit 501(c)(3) life plan retirement community that has been part of the Boulder community since 1960. Guided by our core values, we foster community, cultivate curiosity, and inspire excellence while demonstrating respect and accountability in everything we do. Our purpose is to build community that inspires and celebrates life. WHAT WE OFFER Competitive Pay: Starting at $22.60/hour, with potential for more based on experience and qualifications. Comprehensive Benefits: 83% of Health, Dental, & Vision Insurance premiums covered by Frasier 401(k) Retirement Plan - 100% match on the first 5% 100% Employer‑paid Disability and Life Insurance Generous Paid Time Off (accrue up to 18 days/year) Tuition Reimbursement - up to $5,250 per year Free On‑site Fitness Center Free Employee Assistance Program (EAP) $10 YMCA membership Free EcoPass (bus pass) for full‑time team members Meaningful Work: Support nearly 500 residents and the teams who care for them. Professional Growth: Training and advancement opportunities. Inclusive Culture: A welcoming workplace that values belonging and diversity. Beautiful Location: Work in Boulder with stunning views. HERE'S WHAT YOU'LL DO Executive & Leadership Support (50%) Coordinate and manage calendars for the Executive Leadership Team, including meetings, appointments, and travel. Serve as a primary point of contact for internal and external stakeholders, prioritizing communication with sound judgment. Partner with the Board Liaison Coordinator to support Board meetings and CEO needs, including materials, logistics, and planning. Prepare, proofread, and format executive correspondence, project plans, presentations, and reports. Interface with residents and team members on requests. Support meetings by preparing agendas, materials, scheduling rooms, arranging food, logistics, and technology setup. Track action items, deadlines, and follow‑ups to ensure timely completion. Arrange domestic and international travel, itineraries, and all related logistics. Office & Administrative Support (25%) Provide day‑to‑day administrative support to maintain an organized, professional, and welcoming office environment. Coordinate office service partners (copiers, catering, housekeeping, IT, etc.) as directed. Support team members with basic IT troubleshooting and assistance. Ensure team member information and Uniguest content is kept up to date. Organize and order office supplies. Assist with meeting room scheduling and coordination. Support onboarding preparation for new employees, including workspace setup and access coordination. Assist with expense reports, invoice processing, and basic budget tracking. Project & Program Support (15%) Provide administrative support for special projects, initiatives, and internal events. Assist with planning leadership meetings, retreats, staff celebrations, and internal events. Maintain tracking systems for recognition programs, including birthdays, anniversaries, and milestones. Prepare and coordinate sensitive or special correspondence (condolences, congratulations, acknowledgements, etc.). Records, Systems & Information Management (10%) Maintain organized electronic and physical filing systems, ensuring accuracy, confidentiality, and accessibility. Manage document storage and retention in line with policies and regulatory requirements. Support administrative systems and collaboration tools such as SharePoint, Planner, calendars, and databases. CONFIDENTIALITY, RELATIONSHIPS & PROFESSIONAL STANDARDS - Always Maintain the highest level of discretion and confidentiality. Demonstrate professionalism, judgment, and ethical behavior at all times. Act as the face of the team when managing resident requests. Build collaborative and trusted relationships across the organization. Serve as a positive ambassador for Frasier and a trusted partner to executives. HERE'S WHAT YOU'LL NEED Minimum of 3 years of administrative or executive support experience. Excellent written and verbal communication skills. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Experience with SharePoint, MS Planner, and online scheduling tools. Experience with office equipment and technology. Strong organizational skills and ability to manage multiple priorities. High degree of professionalism and discretion. High school diploma required; associate or bachelor's degree preferred. WHAT MAKES YOU SUCCESSFUL HERE Exceptional attention to detail, accuracy, and follow‑through. Strong problem‑solving and critical‑thinking skills with a proactive mindset. Ability to work independently and collaboratively in a fast‑paced environment. Professional, service‑oriented demeanor with confidentiality in handling sensitive matters. Ability to build trusted relationships with executives, team members, and external partners. A natural collaborator who contributes to a positive and supportive environment. KEY STRENGTHS & COMPETENCIES Execution & Results Manages complex schedules and logistics with precision. Handles multiple projects gracefully and navigates shifting priorities. Takes ownership from start to finish. Anticipates needs and proactively addresses challenges. Thinking & Reasoning Uses sound judgment in navigating competing demands. Asks questions, seeks clarity, and connects dots. Handles sensitive information with discretion. Relationship Building Builds strong, trusted relationships across all levels. Fosters collaboration and alignment across departments. Maintains a calm, professional presence even under pressure. Approachable, dependable, and responsive. Communication & Influence Tailors communication to executives, board members, and team members. Ensures clear, consistent messaging across audiences. Builds trust through timely and respectful communication. Applications will be accepted through February 16, 2026, or until the position is filled. WHAT WE DO We proudly support nearly 500 residents with a full continuum of care, including independent living, assisted living, memory support, skilled nursing/long-term care, and a holistic approach to wellness. With a rich history of providing exceptional services, Frasier is founded on trust, care, and innovation. While we honor our past, we are deeply committed to shaping the future-continuously evolving to meet the needs of our community through progressive practices and forward-thinking initiatives. These principles shape a supportive and enriching environment for both residents and team members. Frasier is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment where all employees feel valued, respected, and empowered to contribute their unique perspectives. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by law. We actively work to provide reasonable accommodations to ensure employees can successfully meet the requirements of their roles. We encourage applications from individuals of all backgrounds and experiences.

About the Company: Meneses Law is an accomplished law firm with an outstanding track record of providing immigration services with the highest professional standards to our clients. We work with thousands of clients across the United States on Adjustment of Status, Visas, Petitions, Labor Certifications, Citizenships, Deportations, Waivers, DACA Renewals, and Asylum matters. Our headquarters is based out of Houston, Texas and with the expansion to other major cities, our aim is to assist clients to achieve their objectives as placidly and efficiently as possible while minimizing the legal and regulatory risks. The law firm is built on its reputation of providing exceptional customer service delivery coupled with appropriate and outstanding skills, fast turnaround, and the know-how expert of our legal team. Job Summary: Meneses Law is looking for a HIGH energy bilingual office administrator to help with the organization and running of the daily administrative operations of our firm to assist our clients seeking legal options. Administrative Assistant Essential Functions/Responsibilities: Handling incoming calls and other communications Managing filing system; e-file, paper file, and scanning. Recording information as needed by following organizational instructions. Greeting clients and visitors as needed by following organizational instructions. Updating paperwork, maintaining documents and word processing. Helping organize and maintain office shared areas. Performing general office clerk duties and errands such as, filing, typing, scanning, printing, following instructions, and meeting deadlines for tasks. Maintaining office equipment as needed. Aiding with client reception as needed such as, greeting clients, providing directions, scheduling clients, and answering/ calling clients. Creating, maintaining, and entering information into databases. Perform other duties or assigned tasks based on departmental needs. Administrative Assistant Required Skills/Abilities: Excellent verbal and written communication skills. Excellent organizational skills, time management skills, and attention to detail. Proficient with technology and ability to learn our software systems. Strong analytical and problem-solving skills. Ability to prioritize tasks. Ability to act with integrity, professionalism, and confidentiality. Proficient with Microsoft Office Suite and MacOS systems. Self-motivated with excellent interpersonal skills. Friendly and strong commitment to customer service. Two years work experience as an Administrative Clerk or similar clerical role. Good understanding of clerical operations (recruiting, onboarding, training, and compensation). Principles and procedures of record keeping. English usage, spelling, grammar, and punctuation. Ability to work in a fast-paced environment. Ability to work well under pressure. Able to type 45 WPM or more. Education and Experience: Bachelor's degree 2+ years of Office Experience. Job Types: Full-time Compensation: Meneses Law believes in Work Life Balance. Operation hours are from 9 a.m. to 6 p.m. plus 2 Saturdays a month for certain positions. Being hired by Meneses Law as an Administrative Assistant means that you will have the opportunity to: $20/hr. Be part of a positive culture Earn individual and team incentives Start an incredible career Benefits for Working at Meneses Law: Generous compensation Work with state-of-the-art technology Name Recognition & Prestige Immigration Law Firm Sophisticated, Challenging Work Structured Training Programs Meaningful Career Advancement Opportunities Excellent Benefits (Medical (80% ER contribution, Dental (No-Cost to employee), Vision, Life Insurance (Paid), 2 weeks of PTO, 10 days of paid holidays) Work Life Balance Schedule Birthday and Anniversary rewards Qualifications/Requirements: Education/ Experience: A bachelor's degree, knowledge of MS Office and MacOS. Communication Skills: Ability of reading comprehension, writing, speaking to others to convey information effectively, active listening and interpreting instructional documents. Reasoning Skills: Must be able to analyze information, problems, situations, practices, or procedures to define the problem or objective. Identify relevant concerns or factors, patterns, tendencies, and relationships. Formulate logical and objective conclusions and recognize alternative and their implications. Physical Demands: This position involves regular walking, standing, sitting for extended periods of time, hearing, and talking. May occasionally involve stooping, kneeling, or crouching. May involve close vision, color vision, depth perception, focus adjustment, and viewing computer monitor for extended periods. Involves manual dexterity for using keyboard, mouse, and other office equipment. May involve moving or lifting items under 10 pounds. Other skills: Strong knowledge of business and management principles involved in strategic planning, leadership techniques, production methods, and coordination of people and resources. Excellent organizational and time-management. Work Hours: Monday to Friday from 8:00 am to 5:00 pm + 2 Saturdays, per month. Must work a flexible schedule based on department and company needs. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Job Type: Full-time Pay: $20.00 per hour Benefits: Dental insurance Health insurance Life insurance Paid time off Vision insurance Schedule: Monday to Friday Weekends as needed Education: Bachelor's (Required) Work Location: In person

Primary purpose is to support the call center floor/agents with account research of account documentation and verification. Also, primary responsibility is handling clients and debtors requests. Account review, updating, and general departmental duties. Assist with maintaining all incoming and outgoing correspondence/payments in a timely manner for clients. Describe this positions Essential Functions: (Tasks, duties & responsibilities of the job. Outline the core responsibilities of the position. Highlight the day-to-day activities of the position). 1. Process and distribute incoming mail, faxes and scanned documents 2. Review and process incoming check payments and walk-up payments 3. Change status codes in Cubs 4. Enter notes in client database 5. Skip Tracing Conducts record searches for vehicle plate and vin #, debtor information, verify death records, bankruptcies 6. Support call center agents requests regarding account discrepancies 7. Research validation of debt requests and act as a client liaison to gather required documents to submit to debtors per their requests and prepare response letters 8. Answering phone calls 9. Assist manger with invoices, order supplies and mail pick-up 10. Review and approve letter checklists for all clients Describe the Physical Demands & Work Environment 1. Mostly works on the computer 2. While performing the duties of this job, the employee is regularly required to sit, talk or walk and use hands and fingers to operate office equipment (computer and printer) or other office tools, and reach office equipment. 3. Nominal amount of light lifting required Package Details

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With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Thornton, Colorado. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: * Greet guests in a professional and friendly manner. * Maintain open communications with all property and regional staff. * Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. * Process accounts payable within the automated accounting system. * Assist in processing procurement card reconciliations. * Organize and maintain files and order office supplies. * Research and implement company-sponsored activities. * Attend and participate in training programs and seminars as required. * Handle inquiries by telephone in order to back up property staff. * Run errands, including delivering various communications to guests or residents, as needed. * Perform other miscellaneous duties as assigned. Experience & skills you need: * High school diploma, or the equivalent experience. * 1+ year of office experience. * Strong communications and organizational skills. * Meticulous attention to detail. * Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. * Willingness to work a flexible schedule, including weekends. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants. Estimated compensation for this position in the states of BC, CA, CO, IL, MA, MD, MN, NJ, NY, VT and WA is: Hourly: $18.60 - $18.60 The salary listed is an estimate and not guaranteed. A salary offer will vary based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data. In addition to the base pay and our benefits, some positions are eligible for bonuses, sales commissions, or incentive pay.

Full-time Description The Transwest Administrative Assistant team is growing! We are looking to add an Administrative Assistant to the team whose primary responsibility will be to coordinate travel across the Transwest organization. Our ideal candidate will be detail oriented, personable, and able to juggle many different projects at the same time. If you have experience booking travel and supporting the leadership of a growing organization, this could be the right opportunity for you! WE OFFER A FULL BENEFITS PACKAGE FOR ELIGIBLE EMPLOYEES INCLUDING: Medical, Dental, and Vision Insurance Life (Voluntary and Employer Paid) and Disability Insurance 401(K) with company match beginning with your first contribution. HSA and/or FSA, as applicable Paid Time Off, Sick Time, and Company Paid Holidays Employee Car Discount Program ESSENTIAL DUTIES & RESPONSIBILITIES: Book flight, hotel and other travel arrangements for Transwest personnel. Schedule and coordinate conferences for the Transwest entities. Provide high-level administrative support by conducting research, and handling information requests. Clerical tasks such as preparing correspondence and scheduling. Answer and direct up to five phone lines at a time. Sort mail and distribute it in a timely manner. Review credit card statements and code for the Accounting Department. File documents as needed. Schedule and manage several CDL drivers who travel throughout the United States, as required. Posting Accounts Receivable deposits daily and assist with Interbranch accounting. Posting Accounts Payable Credit Card Entries Other duties as assigned by the manager. Requirements WORK ENVIRONMENT & PHYSICAL ABILITIES: Requires frequent sitting, standing, balancing, bending, or stooping for prolonged periods of time. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment. Ability to communicate by providing verbal and written feedback in a professional manner. Normal range of hearing and vision. REQUIRED EDUCATION, EXPERIENCE, KNOWLEDGE & SKILLS: High school diploma or equivalent. Valid Driver's License and MVR in good standing. Self-starter that needs little to no supervision to accomplish tasks. Possess strong analytical skills. Able to use a computer proficiently and effectively while utilizing many applications. Possess at least two years of office management or executive level administrative work. Outstanding organizational and time management skills. Exercise a high level an attention to detail to effectively complete tasks. Demonstrate superior communication skills in person, over the phone and electronically. Experience working in Google Docs and Google Sheets is preferred. Ability to successfully complete a General Abilities Assessment and pass post-offer background check, physical and drug screening. JOB DETAILS: Type: Hourly Shift: 8am-5pm Monday-Friday Compensation Range: $21.00 - $24.00 Bonus Eligibility: No Reports To: Administrative Supervisor Closing Date: Open until filled. #TW

The Administrative Assistant role in Purchasing keeps the flow of deliveries and payments moving so Jax can continue to have the right quantity and selection of items on the shelves. This role requires maintaining the database of incoming purchase orders, ensuring the payment of invoices, and working with others to resolve discrepancies. All Jax employees are expected to provide outstanding customer service, which Administrative Assistants do externally with product vendors and internally with Receivers and the Accounting departments. Jax is a family-owned business committed to providing exceptional customer service and high-quality products. We pride ourselves on being an organization that drives support for local businesses and stays conservation-minded. For this position, Jax is looking for candidates who can work in the office, are skilled in MS Excel, detail-oriented, and who have previous retail work experience. Office staff are sometimes called upon to assist in moving deliveries or to go to stores and help with unpacking and stocking product, some of which can be heavy or bulky. Candidates must be willing and able to step up and work with the team to accomplish such tasks. Responsibilities for this role include the following: Maintaining good relationships with vendors, buyers, and receivers Identifying and resolving problems with purchase orders and invoices Ensuring payments are accurate and on time Resolving errors in deliveries and maintaining accurate records of products received Monitoring and tracking information from a variety of sources Building accurate purchase orders and reviewing item cards for accuracy Quickly and correctly entering product information into the computer database Completing forms, working with spreadsheets, and meeting deadlines Auditing reports and systems for consistent and accurate data and record-keeping Communicating professionally Participating in the inventory process, counting products and tracking down discrepancies Assisting in occasional shifting, moving or carrying of products to help with receiving or merchandising Learning about systems, technology and products to provide better answers to questions Taking steps to advance teamwork and develop solid working relationships with co-workers This is not a remote position. Work is based out of our Support Center in Laporte, CO and will require occasional trips to our stores to assist with staging or merchandising. All JAX employees are expected to provide top-notch customer service, and step up to do additional office, cleaning or reporting work as needed. Our ideal candidate has prior retail experience, and is willing to pitch-in where needed. Additional knowledge, skills or abilities include: Three years of experience in a clerical or administrative role, consisting mainly of tasks completed via computer, email, and phone An aptitude for numbers and accounting functions is essential One year of experience with accounts payable is preferred, preferably in the retail industry Computer proficiency required, with advanced skills in MS Excel Familiarity with both Mac and Windows preferred Ability to maintain a professional demeanor and communicate well via phone or email Ability to shift, move or carry products or boxes required on occasion Works well with others Organizational skills Engaging and positive Attention to detail Schedule Requirements: Full Time position Generally, M-F business hours Pay Range: $17.00 - $19.00 Company Benefits: Jax Mercantile offers a variety of benefits and rewards for our employees. These include: Employee Discount Pro-Deals Paid Time Off Paid Holidays 401K Plan Anniversary and Birthday Gift Cards Matching Gifts & Donations Tuition Assistance CO2 Conservation Credit Life Insurance Employee Assistance Program Peer Recognition Programs Paid Volunteer Time Referral Bonus Critical Illness Insurance Accident Insurance Hospital Indemnity Insurance Pet Insurance Full-Time employees also have the ability to elect medical, dental, and/or vision insurance. For over 60 years JAX has been providing customers with outstanding service with our passionate and expert staff. We are at work and still having fun! Please note that the pre-screening questions in the application process are important for screening purposes and may be the deciding factor in whether or not your application is forwarded for further review. JAX Mercantile is proud to be an Equal Opportunity Employer. JAX Mercantile Co. is an EEO employer - M/F/Vets/Disabled JAX Mercantile Co. is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company