Senior administrative assistant jobs in Fort Smith, AR - 326 jobs

We are seeking a motivated, detail-oriented, and organized self-starter to assist the Little Rock office (Bryant, AR) in ensuring smooth daily operations and delivering exceptional support to staff and clients in a fast-paced work environment. This role requires strong collaboration across all levels of the organization and the ability to adapt quickly to evolving priorities and technologies. Ideal candidates will demonstrate professionalism, adaptability, organization and proficiency in modern office technologies and word processing skills. Key Responsibilities Administrative Support: Provide comprehensive administrative assistance to staff, managers, and partners. Document Management: Brand, format, proofread, and finalize reports, proposals, and correspondence using Microsoft Office products such as Word, PowerPoint, Publisher, Excel and others. Manipulation and conversion of documents requiring advanced skill using Adobe Pro software or other pdf software is critical and also required. Client Communication: Draft professional correspondence and uphold brand standards. Office Coordination: Coordinate office operations, including managing calendars, scheduling meetings, organizing events, sorting mail, etc. Shipping Coordination: Coordinate and expedite FedEx, UPS and USPS mailings to include preparation of certified mailings as needed. Point of Contact: Act as the primary contact for staff, visitors, and external partners. Communication Channels: Answer and direct incoming business calls/inquiries (multi-line phone system) and email inboxes to ensure timely responses. Operational Tasks: Develop, update and maintenance of administrative systems to improve effectiveness and efficiency including workflow and others as needed or requested. This will include managing inventory of office supplies and equipment and on-site coordination of vendor visits and service appointments. Assist management with onboarding new employees and workstation set-up. Data & Filing: Perform data entry, maintain electronic and physical filing systems. Special Projects: Support project coordination and ensure deadlines are met. Safety Coordination: Assist management as needed. Fleet Support: Support company vehicle inspection routine, maintenance and repair as necessary. Pay Rate: $40,000-$50,000/annually depending on experience Qualifications Minimum 2 years of experience in administrative or office support roles preferred. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and Adobe Acrobat. Ability to utilize and adapt to company software platforms and databases. Strong attention to detail, excellent organizational skills, and ability to prioritize tasks effectively. Exceptional written and verbal communication skills. Ability to work independently and as part of a team in a fast-paced environment. Core Competencies Accuracy and attention to detail. Effective communication and professionalism. Flexibility and adaptability. Strong time management, multitasking, and problem-solving abilities. Other Duties Please note this job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications. Additional job-related duties may be assigned. Alliance reserves the right to amend and change responsibilities to meet business and organizational needs as necessary with or without notice. EEO Commitment: We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, national origin, ethnicity, sex, pregnancy, sexual orientation, gender identity/expression, including transgender identity, religion, disability, age, genetics, active military or veteran status and any other characteristics protected under applicable federal or state law. Key Benefits Include: Medical, Dental, and Vision Insurance Flexible Spending Accounts 401(K) Plan with Competitive Match Continuing Education and Tuition Assistance Employer-Sponsored Disability Benefits Life Insurance Employee Assistance Program (EAP) Paid Time Off (PTO), Paid Holidays, & Bonus Floating Holiday (if hired before July 1st) Profit Sharing or Individual Bonus Programs Referral Program Per Diem & Paid Travel Employee Discount Hub Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Administrative Assistant Compensation: $17 / hour Inceed has partnered with a great company to help find a skilled Administrative Assistant to join their team! Join a dynamic team within the employee group insurance division at a leading healthcare authority. This exciting opportunity is open due to immediate project needs, offering a chance to contribute to vital administrative functions. It is a short-term opportunity, perfect for those looking to make an impact quickly, with the position running for 2-3 months until the project ends. Dive into a supportive environment where your skills will be valued and your contributions recognized. Key Responsibilities & Duties: Provide administrative support to the EGID division Manage and organize documentation efficiently Coordinate meetings and schedules Assist with data entry and record maintenance Communicate effectively with team members and stakeholders Required Qualifications & Experience: Proven experience in an administrative role Strong organizational and multitasking skills Proficiency in Microsoft Office Suite Excellent communication skills Nice to Have Skills & Experience: Experience in a healthcare or insurance environment Familiarity with data management systems Perks & Benefits: 3 different medical health insurance plans, dental, and vision insurance Voluntary and Long-term disability insurance Paid time off, 401k, and holiday pay Weekly direct deposit or pay card deposit If you are interested in learning more about the Administrative Assistant opportunity, please submit your resume for consideration. Our client is unable to provide sponsorship at this time. We are Inceed, a staffing direct placement firm who believes in the possibility of something better. Our mission is simple: We're here to help every person, whether client, candidate, or employee, find and secure what's better for them. Inceed is an equal opportunity employer. Inceed prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

At HoganTaylor, we're not just about numbers; we're about people. Our firm stands tall on the principles of unity, service, and dynamic, reflecting in everything we do. We are on the lookout for an Administrative Assistant for our Client Accounting & Advisory Services (CAAS) team. We are looking for someone who's passionate about making a meaningful impact on our clients, our communities, and our team. Our CAAS team partners closely with clients to deliver timely, high-quality financial information, and this role plays a key part in making that happen. We're looking for a detail-driven, service-minded Administrative Assistant who enjoys keeping things organized, supporting multiple stakeholders, and contributing to a collaborative, fast-paced environment. What You'll Do Support CAAS Operations. Provide day-to-day administrative support to the CAAS team, working closely with Partners, Managers, and engagement teams to keep workflows moving smoothly. Process Client Deliverables. Assist with compilations, financial statements, payroll tax reports, Forms 1099, and client payables while ensuring accuracy and timeliness. Prepare Client Materials. Help assemble and distribute engagement letters, proposals, presentations, reports, and other client-facing documents. Ensure Quality & Accuracy. Perform quality assurance reviews, including proofreading for grammar and formatting and completing basic math checks. Manage Client & Engagement Data. Set up new clients and jobs in the Firm Practice Management System (FPMS), maintain engagement records, and perform accurate data entry across firm systems. Coordinate Workflow. Support engagement teams within CAAS software platforms, assist with assignment updates, and help manage workflow coordination. Handle Administrative Details. Prepare client conflict checks, reconcile third-party software disbursements, process expense reports and P-card statements, and assist with travel and training logistics. Organize & Protect Information. Scan, organize, maintain, and retrieve client documents while ensuring confidentiality and data security. Communicate & Coordinate. Assist with scheduling meetings, maintaining calendars, preparing draft agendas, and coordinating with clients as directed by engagement managers. Pitch In Where Needed. Support special projects, provide general firm administrative assistance, and serve as front desk backup or travel to other offices or client locations when needed. Be a Team Player. Contribute to a positive, professional, and collaborative team environment. What You'll Bring High school diploma required; bachelor's degree in business administration strongly preferred 3-5 years of administrative professional experience; professional services experience preferred Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint, Teams, OneNote) and Adobe PDF Confidence learning new systems and finding solutions within existing tools (especially Excel) Excellent organizational, analytical, and time-management skills High level of professionalism with strong verbal and written communication skills Experience with paperless document management systems preferred Experience with QuickBooks Online or other QuickBooks products preferred Ability to work independently with minimal supervision while collaborating effectively across all levels Why HoganTaylor? Reputation for Excellence: Join a team recognized as a Best Place to Work in Oklahoma and Arkansas and one of Accounting Today's Best of the Best Firms. At HoganTaylor, you'll be part of a firm known for exceptional client relationships and a standard of excellence. Meaningful Connections: Build deep relationships-not just with colleagues, but with clients and the communities we serve. At HT, people are at the center of everything we do. Purpose-Driven Culture: Be part of something bigger. Our commitment to service means you'll have opportunities to give back, make an impact, and support the causes that matter to you. Innovation and Leadership: At HT, your voice matters. We believe everyone is a leader in their own right, and we encourage fresh ideas, diverse perspectives, and forward-thinking solutions. You won't just have a seat at the table-you'll help shape the conversation. Elevate Your Career: We invest in your growth. Our tailored, one-size-fits-one approach to learning and development puts you in the driver's seat, giving you the tools and support to thrive personally and professionally. Embrace the opportunity to do work that matters in an environment that supports your life and your ambitions. Your journey at HoganTaylor starts now!

The Office of University Research Compliance at Oklahoma State University (OSU) seeks candidates for the position of Executive Administrative Assistant. About this Position This position provides administrative assistance to leadership and all other office personnel in University Research Compliance (URC) Executive Administrative Assistant Provides administrative support to the Assistant Vice President for Research Compliance and other office personnel Support and manage the day-to-day operation of the Assistant Vice President for Research Compliance, including his/her daily schedule Secures appointments and schedule meetings with the University administration, faculty, staff, students, etc. on behalf of the Assistant Vice President for Research Ensures administrative actions are completed appropriately and timely within the division of University Research Compliance. Secure Assistant Vice President for Research signature for all needed documents and ensures delivery to necessary recipients Provide hospitality measures within the URC office including guest relations Copying/scanning/shredding of requested documents for Assistant Vice President for Research Compliance. General Office Support Serve as primary contact with other administrative offices, college research offices, and external constituencies in regards to administrators' calendars. Maintaining the facility and vehicles for cleanliness and organization. Schedule service calls, car maintenance, and maintain adequate supply of office materials, business cards, signs and identification, equipment, refreshments for meetings, etc. Maintain a university purchasing card for small order purchases. Assist URC staff with travel arrangements and reimbursements for all travel. Maintain departmental records to include, but not limited to, emergency calling lists, departmental contact info, and division contact information. Provide administrative support to a central administrative unit, to include complex calendar scheduling, scheduling meetings, managing. Coordinate details of selected meetings for the office. Maintain a high level of confidentiality and professionalism. Assist with and organize activities and special projects as assigned. Assist compliance committees with meeting scheduling, drafting letters, safe record keeping, scanning documents, taking minutes of meeting, or recording meetings, disseminate training documentation. Required Qualifications High School/GED (degree must be conferred on or before agreed upon start date) Five years experience. Post-secondary education may substitute for years of required experience. Skills, Proficiencies, and/or Knowledge: Independent and trustworthy person with the ability to handle confidential and sensitive information. Ability to show and demonstrate on a consistent basis initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities, and varying workloads. Excellent written and verbal communication skills. Proficient experience in Microsoft Windows operating systems and Microsoft Office applications including Microsoft Word, PowerPoint, Excel, and Outlook. Excellent calendar management skills and demonstrated history of complex scheduling with consistent follow through. Proven ability to work independently. Strong organization and prioritization skills. Demonstrated ability to meet project deadlines. Ability to anticipate needs, resourcefulness and responsiveness are essential. Preferred Qualifications Bachelor's Hiring Range $20.00 - $25.50 per hour Special Instructions to Applicants For full consideration, please include a resume, cover letter and contact information for three professional references.

Administrative Assistant for Senior VP for University Advancement Full-time position - Posted 12/23/25 Responsible for a wide variety of administrative tasks and projects supporting the Senior Vice President for University Advancement and the University Advancement mission, goals and team. Serves as a liaison to donors, alumni, volunteers, and trustees while managing complex projects and office operations. Role qualifications * Strong ability to create good will and relate interpersonally with university guests, staff, faculty, and students. * Committed to excellence in work; detail-oriented and accurate. * Project manager with the ability to assume responsibility and set priorities with minimal supervision. * Strong writing and editing skills. * Comfortable and good working with numbers. * Can work and thrive in a fast-paced work environment. * Flexible and capable of changing projects as needed. * Can multitask numerous projects with various deadlines. * Trustworthy with confidential information. * Is a team player and can work and thrive in a team environment. * Customer-service mindset with a commitment to supporting mission-driven work. * Commitment to the Articles of Faith, Mission, and Objectives of the University; and desires to be a role model for students by demonstrating an active Christian faith in personal example and in work-related responsibilities. Position responsibilities Project Management * Serves as the University Advancement Office Manager and manages all aspects of the office, including office moves, maintenance requests, overseeing copiers and printers, maintaining office supplies and other office management duties. * Distribute incoming mail as needed. * Manage and monitor UA budgets, providing a monthly summary to the SVP. * Manage some aspects of alumni and friends overseas and US-based trips led by the SVP. * Manage timelines and deadlines for Advancement deliverables. * Serve as UMC Accounts Payable Manager, creating vouchers, invoices, billing spreadsheets and new job requests. * Other duties as assigned. Administrative Assistant for SVP for Advancement * Facilitate and manage aspects and details of the SVP's office. * Manage the SVP's calendar, including meetings, travel, and donor visits. * Supervise work study students. * Screen and prioritize emails, calls, and meeting requests. * Perform clerical duties for SVP, including answering phones and creating and typing correspondence. * Create meeting agendas, notes, and follow-up actions. * Handle visitors and callers efficiently and graciously; ensure that messages are forwarded promptly. * Coordinate travel arrangements, itineraries, and expense reports. * Reconcile monthly credit card statements and maintain proper receipting and records. * Maintain donor confidentiality and support the preparation of donor briefings, thank-you letters, and contact reports. * Support the SVP in stewardship and cultivation efforts through research and tracking relationships. * Serve as an administrative liaison to key donors, alumni, volunteers, and trustees. * Draft, proofread, and format correspondence, reports, proposals, and presentations. * Draft letters and other written materials for SVP. * Maintain filing for the office of SVP for University Advancement. * Prepare birthday cards and other notes for constituents assigned to SVP. * Schedule and prepare materials and meeting agendas for internal and external meetings. * Help facilitate presentations needed for board, alumni meetings and other events as needed. * Coordinate JBU Board of Trustee Development Committee meetings, agendas, presentations and minutes. * Assist SVP for University Advancement in staff recruitment and help with orienting and onboarding new staff. * Meet and communicate regularly with SVP for University Advancement on projects and responsibilities. Database * Input data into Raiser's Edge NXT and help the data team with database needs. * Serve as backup in various Raiser's Edge NXT database functions. Essential skills and experience * Project Management. * Excellent writing and editing skills. * Highly organized. * Proficient or ability to become proficient in Microsoft Office applications and Raiser's Edge NXT database. * Customer-service mindset with a commitment to supporting mission-driven work. * Ability to utilize AI to achieve efficiencies. * Detail-oriented, but able to be flexible in a fast-paced and constantly changing fundraising environment. * Ability to own projects, navigate challenges, and finish the projects. Preferred skills and experience * Project management and/or administrative/office experience. * Proficient in Microsoft Office applications. * Experience in CRM system such as Raiser's Edge. * Demonstrated understanding of fundraising, donor engagement, and the broader goals of institutional advancement. Education Bachelor's degree Reporting to this position Student Work-Study Staff Physical demands and work environment Physical demands: While performing the duties of this job, the employee is occasionally required to walk; stand; sit; use hands; reach with hands and arms; balance; stoop; talk and hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work environment: The noise level in the work environment is usually minimal. The employee is expected to adhere to all University policies. About JBU Information describing the university is available online. Apply To apply, please upload the following documents to the "Upload Your Documents" page: * Cover Letter * Your resume * A completed and signed staff employment application (Click Here to Access the Application) Only complete materials will be reviewed. Applicants selected for an interview will be contacted by the university. Contact information: Office of Human Resources John Brown University 2000 West University Street Siloam Springs, AR 72761 Phone: ************ e-mail: ************

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Alice L. Walton School of Medicine (AWSOM) is seeking experienced, motivated, and dedicated leaders and educators to participate in the design and delivery of an innovative four-year medical school curriculum that engages medical students in active and novel learning. Job Description: Job Title: Senior Executive Assistant to the Dean and CEO Reports to: Administrative Manager, Office of the Dean FLSA Classification: Exempt Location: Bentonville, Arkansas (On-site) Date Reviewed: 05/16/2025 Who We Are Founded in 2021, Alice L. Walton School of Medicine (AWSOM) is a nonprofit, four-year MD program that will enhance traditional medical education with the arts, humanities, and whole health principles. The school's culture embraces self-care to empower students to care for their own well-being as well as their patients'. The school's state-of-the-art medical education facility is under construction in Bentonville, Arkansas on the Crystal Bridges campus, home to Crystal Bridges Museum of American Art and Heartland Whole Health Institute. The school has been granted preliminary accreditation status by the Liaison Committee on Medical Education. About The Position The Senior Executive Assistant to the Dean and CEO provides high-level administrative and operational support to the Dean, acting as a strategic partner in managing priorities, coordinating communications, and ensuring smooth execution of executive-level tasks. This role manages calendaring, policy tracking, executive communications, and collaboration across the broader organizational ecosystem. The Senior Executive Assistant serves as a critical liaison across departments and external stakeholders and ensures timely and effective execution of the Dean's initiatives and commitments. The role requires exceptional organizational skills, discretion, and the ability to navigate a dynamic and mission-driven environment. The Senior Executive Assistant reports directly to the Administrative Manager, Office of the Dean, and works closely with the AWSOM team to achieve the goals of building the first medical school in the country based on the principles and practices of Whole Health. Essential Duties and Responsibilities Executive Support Manage a dynamic, high-volume calendar, ensuring alignment with strategic priorities. Coordinate and prepare for meetings, including agendas, briefing materials, and follow-up actions. Organize and support internal and external events, including logistics and materials preparation. Maintain accurate records, track departmental budgets, and process expense reimbursements. Support Board of Directors communications and coordinate meeting logistics. Attend and document monthly Dean's Cabinet meetings. Lead or assist with special projects, reports, and presentations. Other Duties as assigned. Communications Represent the Dean and CEO through telephone and personal contact. Draft complex and sensitive correspondence on behalf of the Dean and CEO, ensuring accurate messaging and tone. Oversee distribution of communications to appropriate audiences while always maintaining strict confidentiality and professionalism. Review content of incoming materials and data and brief the Dean and CEO regarding important issues or conflicts; prepare responses as necessary. Travel Coordinate travel plans including transportation and accommodations, including airfare, train, rental cars, hotel, Airbnb, etc. Arrange and prepare detailed itineraries for domestic and international travel schedules, which may include both business and personal trips. Ensure that travel arrangements align with executive schedules, preferences, and organizational policies, while optimizing cost-efficiency and maintaining travel comfort. Scheduling & Event Coordination: Manage high-volume calendar, prioritizing meetings and controlling the overall timetable of the Dean and CEO's workflow; continuously review the schedule to build in appropriate time for breaks, travel, and pre-meeting preparation. Handle incoming requests promptly, aligning them with executive priorities, and adapt as necessary to accommodate rapidly changing circumstances. Establish appointment priorities or reschedule appointments or invitations using considerable judgment and discretion. Organize events, coordinate logistics, prepare agendas and supporting materials, and provide on-site support as necessary. Qualifications and Requirements Bachelor's degree or 5-7 years of experience supporting senior executives or C-suite leaders. Demonstrated ability to handle confidential and sensitive information with discretion. Exceptional organizational, communication, and interpersonal skills. Ability to work independently and collaboratively in a fast-paced setting. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Valid driver's license and ability to travel locally as needed. Flexibility to work evenings, weekends, and respond to urgent requests. Experience in medical school or higher education environments. (Preferred Qualification) Strong writing, proofreading, and presentation support skills. (Preferred Qualification) Experience with event planning and complex travel arrangements. (Preferred Qualification) Physical Demands and Work Environment The physical demands and work environment characteristics described here are representative of those required by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. Physical Demands: In the work environment described, position requires sitting at a desk and utilizing a computer and a telephone for prolonged periods of time and good eye/hand coordination, bending and stretching, and physical stamina to lift and transport a minimum of 10 pounds. Visual acuity to review written materials is required for this job. Work Environment: Work is performed full-time (Monday-Friday, 8 a.m.-5 p.m.) in a professional, climate-controlled office environment with standard office equipment, including computers, printers, and telephones. This role requires working in an open setting near colleagues. The noise level is typically low to moderate. The role also requires interaction with both the public and internal team members in a professional and courteous manner. Some local travel will be required, and a flexible schedule may be necessary to accommodate business needs, including occasional evening and weekend work hours. Alice L. Walton School of Medicine is an equal opportunity employer. All qualified applicants will receive consideration for employment. All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States.

Posting Number Staff_0403460 Classification Title Staff Working Title Executive Assistant to the Sr. Vice President for Institutional Advancement and External Affairs Datatel Position ID IAEA3ADMNCOR1A Annual Hours 12 Month Placement Range Commensurate with experience Position Type Regular Job Category Exempt General Description The Executive Assistant to the Sr. Vice President for Institutional Advancement and External Affairs provides comprehensive administrative, project, and operational support to the office of Institutional Advancement & External Affairs, as well as high level support to the Senior Vice President. This position ensures the efficient management of the office by coordinating activities, monitoring progress on departmental initiatives, maintaining accurate records and budgets, and facilitating effective communication with internal and external stakeholders. Reports To Senior Vice President for Institutional Advancement and External Affairs What position(s) reports to this position? None Minimum Education/Experience Associate's degree in Business, Communications, or a closely related field. Minimum (3) years of progressively responsible experience providing executive-level administrative support in a professional office setting providing administrative coordination, project management, or office operations. Equivalency/Substitution: Minimum (5) years of directly related experience may be substituted in lieu of a degree. Required Knowledge, Skills & Abilities Knowledge: Proficient organization, communication, persuasion, planning, and time management principles Office management, administrative procedures, and project coordination practices Budget coordination, requisitions, and PCard reconciliation Microsoft Office Suite, with advanced proficiency in Word, Excel, and Outlook. Experience using administrative systems for scheduling, budgeting, or records management Skills: Strong organizational and management skills Strong written and oral communication skills Skills to perform multiple tasks efficiently and effectively in a fast-paced environment Problem solving skills Attention to detail Time management Budget management Mathematical skills necessary to monitor and reconcile budgets and daily transactions, prepare profit/loss statements, and analyze various forms of numerical data Abilities: Ability to work well under pressure and be able to demonstrate successful administrative functions Exercise independent judgment and discretion in handling confidential information Ability to lead and coordinate Ability to draft and prepare professional documents and reports Ability to work independently with little or no supervision Adapt to changing priorities and work collaboratively across departments Relationship building with internal and external stakeholders Ability to interpret data in Excel and ability to create spreadsheets Ability to work flexible hours, nights, and weekends as needed to meet the needs of the position Physical Demands/Working Conditions PHYSICAL/MENTAL DEMANDS AND WORKING CONDITIONS: Light work: The person in this position may occasionally exert up to 20 pounds of force to grasp, lift, carry, push, pull, or otherwise move objects. This position requires the person to frequently move about the OCCC campus and off-site outreach locations. This position requires the person to frequently communicate with and listen to administration, faculty, staff, students, and others to perform the essential functions of the position. Must be able to exchange accurate information in various situations. This position requires the person to frequently remain in a standing and stationary position. This position requires the person to frequently operate a computer, other office machinery, and mobile devices to perform the essential functions of the position. This position requires the person to judge, observe and assess the accuracy, neatness, thoroughness of work assigned or to make general observations. This position performs the essential functions in an indoor, office setting. Preferred Qualifications Bachelor's Degree from an accredited institution Previous full time work experience in an institution of higher education Previous work experience supporting an executive or senior-level leader Required Training Quarterly compliance training as assigned by institution Work Hours Monday through Friday; from 8:00am to 5:00pm, with frequent nights and weekends. Department Office of Senior Vice President for Institutional Advancement and External Affairs Job Open Date 01/13/2026 Job Close Date Open Until Filled No HR Contact Beth Holmes Special Instructions to Applicants Applicants are to thoroughly complete the online application and attach the following required documents: Cover Letter and Resume. If meeting the minimum requirement via a degree from an accredited institution, a transcript conferring minimum of an Associate's degree must be attached to the application. Applicants who do not attach required documents will not be considered. For application assistance, please contact Human Resources at **************, Monday through Friday between the hours of 8:00 AM and 5:00 PM. Job Duties Job Duties (Position Specific) To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the , but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. Job Duties (Duties Assignment Statement) Provide executive-level administrative support to the Senior Vice President for Institutional Advancement & External Affairs. Support the Office of Institutional Advancement and External Affairs in achieving College goals. Maintain a positive image of the Office of Institutional Advancement and External Affairs with faculty, staff, dignitaries, and the general public, and advise the Senior Vice President of situations or significant matters that may require the attention of the Senior Vice President. Maintain positive connections with the College as a whole, dignitaries, and community organizations to help ensure effective communication with the department. Coordinate calendars, meetings, correspondence, and travel arrangements; ensure the Senior Vice President is well prepared for all engagements. Monitor progress on departmental initiatives and assist with project tracking, reporting, and follow-up. Prepare, review, and proofread documents, reports, and presentations for accuracy, completeness, and professionalism. Develop, monitor, and reconcile budgets, purchase orders, and PCard transactions in compliance with College and State policies. Coordinate logistics for departmental meetings, Foundation Board meetings, and special events, including scheduling, catering, materials, and minutes. Serve as liaison between the Senior Vice President's office and other departments, staff, donors, and community partners. Manage confidential records and maintain organized filing systems (digital and physical). Assist with internal and external communications, ensuring consistency and alignment with institutional messaging. Support the coordination and execution of department and Foundation events, including recognition activities and community engagement functions. Track departmental expenditures, maintain supply inventories, and coordinate resource needs for the department. Provide responsive, professional service to internal and external constituents on behalf of the Senior Vice President. Perform other duties as assigned. Job Duties (Safety / Policy & Procedures) Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures. Contribute to a safe educational & working environment. Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others. Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices. Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.

The Administrative Assistant role supports the Director of Mortgage Sales. The incumbent in this position provides sales management reporting, supports the execution of employer engagement activities and events, coordinates travel, client entertainment, and education events general and clerical administrative support such as a calendar management, expense management and special projects. Key responsibilities Include: * Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting operations of the company. * Sustain a daily calendar of meetings and events. * Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. * Arrange travel and accommodations for executives. Prepare expense reports. * Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. * Excellent communication and time management skills: proven ability to meet deadlines. * Ability to function well in a high-paced environment; performs additional duties as assigned by executives. * Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executives is involved with. * Manage Director of Mortgage Sales contacts. * Assist in preparing and managing presentations and decks. * Be responsive to emails/test/phone calls, with contact outside normal business hours. * Welcome the guests by greeting them, in person or on the phone; answering or directing inquiries. * Use discretion, confidentiality, and good judgment to handle sensitive matters. * Represent the company and the Director in a positive light through great follow-through skills and sound judgment. * Conserve the Directors time by reading, researching, collecting and analyzing information as needed, in advance. * Complete ad hoc projects as assigned-such as personal events and/or family needs. * Organize complex calendars and schedules; resolving and scheduling issues. Qualifications Include: * Bachelor's degree preferred. * 5+ years of related experience required in working in a Senior Administrative Assistant role supporting management and executives. * Advance Proficiency in Microsoft Office (Outlook, Word, and PowerPoint) * Ability to communicate effectively and professionally. * Mortgage Industry experience preferred, but not required. Preferred Attributes: * Business sense-has a strong business sense and can decipher priorities and make sound judgment calls when needed. * Commitment to excellence-perform duties at the highest level possible on a consistent basis. * Excellent Communicator-able to interact with people of all levels in a confident, professional manner. * Demonstrate ability and temperament to work with sensitive information. * Team player-have team-oriented experience and approach. * Ability to think outside the box with a sense of urgency. About Us First Horizon Corporation is a leading regional financial services company, dedicated to helping our clients, communities and associates unlock their full potential with capital and counsel. Headquartered in Memphis, TN, the banking subsidiary First Horizon Bank operates in 12 states across the southern U.S. The Company and its subsidiaries offer commercial, private banking, consumer, small business, wealth and trust management, retail brokerage, capital markets, fixed income, and mortgage banking services. First Horizon has been recognized as one of the nation's best employers by Fortune and Forbes magazines and a Top 10 Most Reputable U.S. Bank. More information is available at ********************* Benefit Highlights * Medical with wellness incentives, dental, and vision * HSA with company match * Maternity and parental leave * Tuition reimbursement * Mentor program * 401(k) with 6% match * More -- FirstHorizon.com/First-Horizon-National-Corporation/Careers/Our-Benefits Follow Us Facebook X formerly Twitter LinkedIn Instagram YouTube

About the Role: The Executive Assistant to the President-CEO plays a pivotal role in ensuring the smooth and efficient operation of the executive office. This position is responsible for managing the President-CEO's complex schedule, coordinating communications, and facilitating strategic initiatives by acting as a trusted liaison between the executive and internal or external stakeholders. The role demands a high level of discretion, professionalism, and organizational skill to handle sensitive information and prioritize competing demands effectively. By anticipating the needs of the President-CEO and proactively addressing challenges, the Executive Assistant enables the executive to focus on high-impact leadership and decision-making. While this role prioritizes direct support of the President-CEO, the Executive Assistant is also expected to provide high-level administrative and operational support to the broader executive team as needed, helping ensure seamless coordination and efficiency across the C-suite. Ultimately, this position contributes significantly to the overall success and productivity of the organization by providing comprehensive administrative and operational support at the highest level. Minimum Qualifications: Bachelor's degree or equivalent experience in business administration, communications, or a related field. Minimum of 5 years of experience supporting senior executives, preferably at the C-suite level. Proven ability to manage complex calendars and coordinate multiple priorities simultaneously. Exceptional written and verbal communication skills. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms. Preferred Qualifications: Experience working in a fast-paced corporate or nonprofit environment. Advanced knowledge of project management tools and software. Familiarity with financial and budgetary processes. Demonstrated ability to work independently and exercise sound judgment in high-pressure situations. Certification as an Executive Assistant or Administrative Professional (e.g., CAP, PACE) is a plus. Responsibilities: Manage and maintain the President-CEO's calendar, including scheduling meetings, appointments, and travel arrangements with attention to detail and time sensitivity. Serve as the primary point of contact between the President-CEO and internal teams, board members, clients, and external partners, ensuring clear and timely communication. Prepare, review, and edit correspondence, reports, presentations, and other documents to support executive initiatives and meetings. Coordinate and organize executive meetings, including preparing agendas, taking minutes, and following up on action items to ensure progress and accountability. Handle confidential information with the utmost discretion and maintain a high level of professionalism in all interactions. Assist with special projects and research as needed to support strategic planning and organizational goals. Facilitate the flow of information and prioritize requests to optimize the President-CEO's time and focus. Provide executive-level administrative support to other members of the executive leadership team as needed, including calendar coordination, meeting preparation, document support, and cross-departmental communication. Skills: The Executive Assistant utilizes exceptional organizational and multitasking skills daily to manage the President-CEO's demanding schedule and ensure seamless communication across various stakeholders. Strong interpersonal and communication skills are essential for drafting clear correspondence, facilitating meetings, and representing the executive office professionally. Proficiency with technology, including office software and virtual collaboration tools, enables efficient document preparation and remote coordination. Critical thinking and problem-solving skills are applied to anticipate needs, resolve scheduling conflicts, and support strategic initiatives effectively. Additionally, discretion and confidentiality are paramount, as the role involves handling sensitive information and maintaining trust at all times.

America Networks is a leading sensor and networking solutions partner for companies in any Industrial, Manufacturing, and Waste management space. We design and manufacture sensors for storage tanks, water metering, energy metering, gas monitoring, and asset management. Our founders are hardcore telecommunications engineers with combined 200 + years of experience in designing, optimizing and performance engineering; for several mid - large wireless carriers internationally - that saw a need to provide low power, cost efficient sensors to collect data, create alerts, and predict needed actions. We have combined these sensors with low power, wide area (LPWA) networking technologies to provide clients various options to decrease re-occurring costs associated with operating an IoT network of sensors and connected devices. We specialize in design, deployment, optimization, and support of these Networks. Whether an off-the-shelf or custom solution is needed, we'll create a solution and push the data on the best cloud platform to fit your needs, including your own. Job Description • Perform secretarial and administrative tasks for in-house legal team • Manage team expense reports • Manage team vacation calendar • Monitor team Outlook mailboxes and respond to transaction status inquiries • Review incoming transaction approvals and route packages for execution • Follow detailed protocols for transaction processing • Coordinate and distribute weekly status reports to internal clients • Proof and format documents and correspondence • Enter detailed contract information into transaction tracking system and maintain transaction records • Maintain electronic files documents including necessary approvals, contracts, exhibits and routing documents • Manage and distribute electronic and paper documents for approvals and execution • Scan, upload and email executed documents • Monitor office supply needs • Review and process incoming mail and prepare outgoing mail • Complete special projects as assigned • Work with confidential materials with minimal supervision • Perform other generic office activities High school diploma or general education degree (GED). Proficiency in Microsoft Word, Excel, PowerPoint and Outlook; proficiency in electronic file management and use of internet search tools for basic research and inquiry; above average verbal and email/written communication skills, including proper spelling, punctuation and grammar usage; time management skills; ability to multi-task and prioritize; friendly disposition and good telephone etiquette. 3 - 5 years of relevant office experience. Additional Information Vivek Salvatore vivek.salvatore(@)americanetworks.com ( *************

o High School Diploma or equivalent required, some college courses preferred. o Prior clerical experience is preferred. o Fluent in Spanish and English is preferred. DUTIES AND RESPONSIBILITIES: STUDENT ATTENDANCE ? Maintains attendance letters and communication with parents, with guidance from the Dean of Students. ? Processes and maintains daily student attendance records and calls parents to verify absences. RECEPTION ? Assists in maintaining documents, files and records for the purpose of providing up-to-date reference for students, families and staff. ? Accepts payments aftercare, field trips and other campus needs. ? Assists with answering telephone calls, and provides information and assistance to callers (including food services.)* ? Greets visitors who arrive at school, providing requested information or directing visitors to staff to assist them.* ? Other duties as assigned.* ADMINISTRATIVE ASSISTANCE ? Assists in distributing incoming campus mail appropriately.* ? Assists in maintaining campus inventories of office supplies and materials for the purpose of ensuring items' availability. ? Assists with the copying and distribution of documents and other materials (e.g., correspondence, bulletins, and reports) for administrative, instructional and clerical staff.* ? Prepares and mails report cards by grading periods* ? Other support as needed to the school administrator.

The “right fit” must be determined with care. Our extensive knowledge of the legal and regulatory environment assures our client's plan design and operation will meet these requirements. We draw on this same knowledge base to provide our clients with ideas and strategies for maximizing plan contributions and asset accumulation. Job Description Executive Administrative Assistant Responsibilities: Welcome visitors to the office. Answer phone calls. Respond to emails. Manage the executive calendar. Schedule meetings for executives. Maintaining filing systems. Ordering office supplies. Qualifications Executive Administrative Assistant Requirements: A high school qualification or equivalent. Excellent computer literacy skills. Professional appearance. Proficiency with Microsoft Office. Excellent verbal and written communication skills. Ability to prioritize tasks. Ability to work well under pressure. Additional Information All your information will be kept confidential according to EEO guidelines.

Job Description Communication Federal Credit Union has proudly served its members for 80+ years and we've been ranked #1 Credit Union in Oklahoma by Forbes and honored by Oklahoma Magazine as one of "Great Companies to Work For"! CFCU is deeply committed to local communities, providing financial education, and supporting local organizations. We are passionate about the credit union philosophy of "People Helping People", and we empower our team members to deliver on that promise. Employee Benefits Include:- 200% 401(k) Match up to 5% $1,000 Welcome Bonus after 90 days - 11 Paid Holidays - Competitive Pay with advancement opportunities - Multiple Medical Plans, including Employee Only for $5 per pay period - Dental, Vision, Short-Term Disability Insurance available - Paid Basic Life, AD&D Insurance, and Long-Term Disability POSITION SUMMARY: The Executive Administrative Assistant primary responsibility will be to provide high level support to the CEO, Senior Leadership and the Board of Directors. Qualities Needed for this Role: Exceptional communication and interpersonal skills to support and collaborate with members and co-workers. Superior written and verbal skills, ensuring a positive and professional approach to all tasks. Excellent attention to detail with focus on accuracy critical in this role. Strong organization skills with ability to effectively prioritize tasks and meet deadlines. Advanced proficiency in MS Office especially Word, Excel, PowerPoint and Outlook. Familiar with organizing virtual meetings utilizing MS Teams & Zoom; use A/V equipment as needed. Thrive in fast paced environment, adaptable to changes, critical thinking & problem solving skills. Required Experience & Education/Training: Minimum 2-3 years of experience in executive support role. 3-5 years of experience in administrative assistant position. Professional background with financial institution strongly preferred. Bachelor's Degree preferred; or combination of education, training and experience providing knowledge/skills to excel in essential functions of the role. What You Will Do: Assist President of Credit Union with all administrative functions, manage incoming communication. Manage schedule and maintain executive calendars as needed. Responsible for correspondence and reports, handle confidential information appropriately. Preparation and coordination of Board meetings, events, and Annual Meeting. Reconcile executive credit card, corporate expense reimbursement as needed. Arrange travel schedules/reservations for Senior Executives and elected/appointed volunteers. Manage tasks related to corporate-owned vehicles such as registration, maintenance, documentation. Our culture encourages trust, collaboration, and communication enabling each of our employees to have a meaningful impact on our organization and in communities we serve! If you're ready to make a positive impact in your community, we want to talk with you! Communication Federal Credit Union is an equal opportunity employer. We value and strive to provide a diverse workplace free of discrimination. We do not engage in unlawful employment based on gender, gender identity, race, sex, sexual orientation, age, disability, religion, or national origin. We make every effort to provide an environment where every employee feels respected and valued. Job Posted by ApplicantPro

FC Tulsa Work Experience ProgramJob Title: Soccer Administration InternPosition Type: Internship - For College Credit Hours OnlySemester or Year-LongLocation: On-Site Overview of FC Tulsa (FCT) FC Tulsa, a professional soccer club competing in the USL Championship, is seeking a highly motivated and detail-oriented intern to join our Soccer Administration department. This internship offers immersive, hands-on experience supporting the daily operations of a professional soccer team. You will gain insight into team administration, logistics, and matchday operations, providing you with a strong foundation for a future career in professional sports. Duties & Responsibilities Daily Operations: Assist with daily roster communications and technical staff updates. Support travel planning, including booking and preparing hotel, meal, and transportation itineraries. Prepare and distribute weekly training schedules, home match timelines, and away match itineraries Meal & Equipment Coordination: Coordinate meal pickups and post-training meal setup for players and technical staff. Assist Equipment Manager with locker room setup, equipment preparation, and inventory as needed. Matchday Operations: Help with locker room and referee room setup, signage, and matchday credential distribution. Support walkout protocol, ball kids, and player ambassador coordination. Assist with post-match duties including cleanup, media coordination, and autograph sessions. Administrative Support: Maintain records and assist with communications between operations, partnerships, and technical staff. Perform additional projects and assignments as directed by Soccer Operations staff. Qualifications Excellent organizational skills and attention to detail with a focus on quality and consistency. Proficiency in Microsoft Office and Google Workspace (Sheets, Docs, Slides). Strong communication and interpersonal skills. Ability to multi-task and adapt in a fast-paced, team-oriented environment. Reliable mode of transportation and a valid driver's license are preferred. Availability to work flexible hours, including some evenings, weekends, and all home matchdays. Positive attitude and strong work ethic are a must. Must have a “team-first” mentality with an eagerness to learn. Ability to work under deadlines and complete tasks in a timely and efficient manner. Knowledge of sports/soccer is preferred, but not required. Ability to lift and carry up to 50 lbs independently. Willingness to stand, walk, and work outdoors for extended periods, including in varying weather. What You'll Gain Practical, hands-on experience in professional team operations. Insight into the inner workings of a USL Championship club. Mentorship and networking opportunities with club staff and league contacts. A meaningful role in helping deliver a first-class player and staff experience. Educational Requirements Currently pursuing a bachelor's degree or higher in Sport Management, Business, Communications, or related field. Must receive academic credit through your college or university for participation. We are an equal opportunity employer and all qualified applicants will receive consideration for the internship without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic prohibited by law.

OmegaLTC is seeking a qualified Jr. Software Assistant. In this role, you will be responsible for assisting the VP Development and associated Teams in developing, testing, debugging and customizing LTC pharmacy software solutions. You will also be responsible for assisting with project management, production updates, data management and software documentation. Your responsibilities will span across database queries, software updates, webserver development and administration, project planning and management. Role and Responsibilities Assist in the ongoing maintenance of software solutions to meet current and reasonable future requirements. Support multiple platforms, both online and offline applications. Apply software development best practices to code, test and implement software applications. Follow project specifications and timeline. Create and maintain accurate software documentation. Ensure that applications are successfully deployed and provide ongoing service support post implementation. Skills and Qualifications Degree in Computer Science or other related fields preferred, or in the lieu of the degree, 4 years of specifically relevant experience needed. Minimum 1 year of programming experience required. Experience with Git and Jira Experience with C#, .NET Framework, JavaScript, XML Experience SQL is preferred. Experience in Windows server platforms such as IIS ***Competitive Pay Rates*** Medical, Dental, Vision, 401k with matching, Life Insurance, FSA/HSA, and Paid Vacation, Holidays and Sick Time available for Full Time employees. Pharmcare USA is a national, closed-door, long term care pharmacy business with locations in several states. We are privately owned and continue to grow each year. We are passionate about what we do and are looking for staff with the same attribute. Here at Pharmcare we strive to take care of our own staff as well as the customers we serve.

The Arkansas State Golf Association (ASGA) is looking for a well-rounded individual to fill a 3-month internship in golf administration with a focus on championship administration in women's golf. The primary responsibilities include assisting the Arkansas State Golf Association staff in coordinating for State Championships for Men, Women, and Juniors; Assist with USGA qualifying; and other ASGA membership and service programs. Responsibilities: Primary responsibilities include but are not limited to championship administration, updating the ASGA website, data entry, mailings, course site visits, and tournament set-up. Interns will be trained in the use of USGA Tournament Management(USGA TM), GHIN, and additional facets of golf administration. Please note that this position requires long hours during championship days as well as occasional work on weekends. This intern will work directly as an ASGA staff member for the duration of theinternship. Requirements:• College degree (completed or in process).• Willingness to work in a team-oriented structure with emphasis on customer service.• Willingness to travel within the state and must have a reliable form of transportation.• Excellent communications and public relations skills.• Outstanding writing and editing skills.• Experience in photography, video, social media, and related programs preferred.• A person with a strong work ethic who is self-motivated.• Planning a career in sports administration or related field.• Golf background or strong interest in golf preferred.• Strong computer skills. Benefits:• Salaried Position, approx. $2,000.00 per month.• ASGA Staff apparel is provided, as well as other compensation for job-related expenses.

Job Description We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include working at the front desk as a receptionsist, assisting in daily office needs, providing support to our managers and employees. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our front desk. Responsibilities Greeting incoming clients Answer and direct phone calls Relaying all phone messages and voicemails to the appropriate person Keep lobby area, front desk, conference rooms and breakrooms organized and clean Keep up with Office Inventory Run errands when needed Provide general support to visitors and clients Provide general administrative and scheduling assistance Provide analytical support Serve as communication liaison for client needs Requirements Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant Knowledge of office management systems and procedures Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work High School degree; additional qualification as an Administrative assistant or Secretary will be a plus Benefits 95% coverage of health benefits, including Medical and Dental with optional family and/or dependent enrollment paid by employee at a group rate 50% company contribution towards Vision coverage 401(k) matching program: company match 100% of your deferrals up to 3% of your compensation, plus 50% of your deferrals over 3% not exceeding 5% of your compensation 100% employer-paid Short-Term Disability with employee buy up options 100% employer paid Life Insurance Coverage with employee buy up options Paid parental leave Paid bereavement leave Holiday pay Sick pay Paid vacations Tuition reimbursement (up to $5,250 per year)

Wrestling Assistant Teaching Field: Open Salary : Salary Schedule + Stipend (Negotiated) Contact : Jason Leavitt, Athletic Director ************** (580-) 767-8075 Reports to: Athletic Director Supervises: Participating Students, Assigned Assistant Coaches and Volunteers Qualifications: Valid Oklahoma Teaching Certificate Experience in Coaching Current CPR Certification Current Athletic Care & Prevention Certification Courses in Coaching Theory Preferred CDL Safety Education Certification Job Goal:Promote excellent athletic performance in a safe and sportsmanlike manner. To help each participating student achieve a high level of skill, an appreciation for the values of discipline and sportsmanship, and an increased level of self-esteem. About Ponca City Public Schools: Ponca City is the 20th largest district in Oklahoma, with over 4,900 students. Ponca City is committed to providing students with state of the art facilities. The community supports this endeavor and has passed bond issues to allow for the following athletic facility improvements. Athletics: $2 million - Construction of new Press box and Ticket Booth at Sullins Stadium $1.8 million - Upgrade of Robson Field House and Wrestling Facility $600 K - Installation of Turf and Upgrade in Baseball and Softball Fields $2.3 million - Weight Training Facility $3.2 million- Football Locker Room Employment Terms: 10 month FLSA Classification: Exempt Evaluation: Annually by Athletic Director Physical Demands: This is an overview intended for compliance with the ADA - it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position. Regular Requirements: Stand for extended periods; run, walk, jump; twist at the neck and trunk; bend at the waist; stoop, kneel, crouch, crawl; reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 50 pounds Occasional Requirements: Ability to administer CPR Visual Requirements: Close, distance, color, peripheral, depth perception, ability to adjust focus Hearing/Speaking Requirements: Adequate to exchange information Essential Duties and Responsibilities: Consults with the athletic director and school principal to set practice and competition schedules and participation rules. Systematically disseminate the information to players and parents. Coaches individual participants in the skills necessary for excellent achievement in the sport involved. Assigns managers and duties. Oversees the safety conditions of the facility or area in which assigned sport is conducted at all times that students are present. Arrives first and leaves last to practices and games. Maintains accurate statistics, records, and results of the season. Enforces discipline and sportsmanlike behavior at all times, and establishes and oversees penalties for breach of such standards by individual students. Maintains competency in rules, rule interpretations, meet procedures, coaching techniques, and general information about all aspects of the sport. Establishes performance criteria for eligibility in interscholastic competition in this sport and is consistent in establishing criteria for eligibility in competition. Adheres to a highly efficient and technically sound program of injury prevention and follow up. Promptly notifies the athletic director of any athlete injuries or other significant incidents. Maintains necessary attendance forms, insurance records, and similar paperwork. Supervises the use of assigned equipment, facilities, locker rooms, etc. and ensure that it is properly locked when not in use. Returns all equipment at the end of the season in storage-ready condition. Recommends purchase of equipment, supplies, and uniforms. Coordinates attendance and related travel for away games with the athletic director. Coordinates off season training and conditioning with the athletic director and other coaches. Complies with all federal, state and local laws, and board policies and procedures. Utilizes professional behavior in all school related interactions. Develops a consistent and positive public communications procedure through the school and media to inform the parents and the general public about the athletic program. Performs all other tasks as supervisor may assign.