Senior administrative assistant jobs in Hammond, IN - 519 jobs

Executive Administrative Assistant (Contract-to-Hire) Chicago-based (Hybrid) | 35 hours/week | Contract (strong conversion potential) Compensation: $40/hour Conversion salary target: $80,000-$85,000 The Opportunity We're seeking an experienced Executive Administrative Assistant to support senior leadership during a transitional period. This is a contract role with a strong likelihood of conversion for the right person. This role is EA-forward (approximately 60%), with additional general administrative responsibilities (40%). You'll support two senior executives and work closely with another experienced administrative partner. The ideal candidate is warm, proactive, highly organized, and energized by supporting leaders in a mission-oriented environment. Key Responsibilities Manage complex calendars for two senior executives, including coordination across internal and external stakeholders Handle travel planning, expense reporting, and scheduling logistics Support invoicing, contracts, and light financial/administrative processing Assist with internal operations and all-staff administrative needs Coordinate recurring operational tasks and follow established documentation and processes Oversee periodic on-site responsibilities (e.g., monthly office needs and deliveries) Partner closely with another EA/administrative professional to ensure seamless executive support What We're Looking For 3-5 years of experience as an Executive Administrative Assistant Prior experience supporting senior or C-level leadership Strong organizational skills with the ability to manage competing priorities Comfortable handling both executive-level support and routine administrative tasks Warm, approachable, team-oriented personality Demonstrated ability to learn quickly, take feedback well, and add value immediately Bachelor's degree preferred (not required) Industry background open

About the Company Callan Associates is one of the nation's leading Boutique Retained Senior Executive Search Consulting Firms. Founded in 1982 with a mission to deliver high-quality, personalized executive recruiting services, Callan Associates has established itself as a trusted partner to a select group of corporate clients. Based in Oakbrook, IL, the firm adeptly serves globally diversified, large public companies and privately held entities, including Private Equity firms. The array of services offered includes Senior Level Searches, Board of Directors Services, and Executive Assessments, encompassing CEO Succession planning and strategic mapping. About the Role Callan Associates seeks an experienced, dynamic, and impactful professional to fill the Executive Assistant role. This role can be either full or part time. This pivotal position is designed to assist the Managing Partners in a variety of capacities: Managing their schedules Coordinating client and candidate activities Preparing reports and documentation Data entry for candidate information into our tracking system Handling communication from both internal and external sources Executing multiple complex and diverse special projects as directed Closing searches Light Office Management activities Responsibilities The Executive Assistant will provide comprehensive administrative support to the partners, ensuring smooth and efficient operations. Key responsibilities include: Client Correspondence and Communication: Facilitate effective communication between clients and the firm, managing emails, phone calls, and written correspondence with professionalism. Candidate and Client Schedule Coordination: Organize and manage schedules for candidates and clients, ensuring all meetings and appointments are synchronized and conflicts are avoided. Document and Report Preparation: Prepare and edit documents, reports, and presentations, ensuring accuracy and adherence to the firm's standards. Travel Planning and Support: Arrange travel plans, including booking flights, accommodations, and transportation, and providing travel itineraries and support as needed. Execution of Search-Related Activities: Assist with activities related to search assignments, including conducting research, preparing materials, and coordinating with relevant parties. Schedule Management Using Integrated Outlook Calendars: Maintain and manage integrated Outlook calendars for partners, ensuring optimal time management and appointment scheduling. Maintaining Content Within Support Systems: Update and manage content within support systems such as SharePoint and tracking databases, ensuring information is current and accessible. Client and Candidate Research: Conduct research on clients and candidates, gathering and analyzing information to support decision-making and strategy. Qualifications The ideal candidate for the Executive Assistant position will be resourceful, action-oriented, and thrive in a small team environment. To be successful in this role, the candidate should possess the following qualifications: Experience: A minimum of eight years of experience as an Executive Assistant, including support of C-Suite executives. Experience in Professional Services firms is highly desired. Communication Skills: Strong communicator with the ability to create reports and write business correspondence. Clear and concise communication via email, memoranda, phone calls, and face-to-face interactions is essential. Proactivity and Problem-Solving: Ability to anticipate needs, solve problems independently, and think strategically. The candidate should be able to resolve conflicts respectfully and thoughtfully. Work Habits: Efficient work habits with the ability to be self-directed, proactive, and manage multiple, changing tasks throughout the day. Ownership and Responsibility: Ability to take ownership by actively managing and prioritizing tasks, ensuring timely and accurate completion. Interpersonal Skills: A team player with strong interpersonal skills, capable of interacting effectively with staff, partners, and clients in a timely manner. Organization and Detail Orientation: Superior follow-up skills, incredibly well-organized, and detail-oriented. Technical Proficiency: Proficient with MS Office Suite, particularly Outlook, Word, Excel, and PowerPoint. Strong internet research experience and aptitude with current technology and apps. Adaptability: Ability to learn new skills and adapt to new projects as the firm continues to grow.

Job Title: Executive Assistant to Vice President & Chief Investment Officer Industry: Financial Services Compensation: $75,000 - $80,000 Work Schedule: 9 AM to 5 PM, 35 hours per week Benefits: This position is eligible for medical, dental, vision, and 401(k). About Our Client: Our client is a mission-driven organization focused on meaningful social impact and innovative solutions to major global and local challenges. They value professionals who are proactive, collaborative, and committed to supporting leadership in a fast-paced, strategic environment. Job Description: The Executive Assistant will provide high-level administrative and project management support to the Vice President and Chief Investment Officer (CIO). This role ensures smooth operation of the Investment Office by managing calendars, preparing reports and materials, coordinating internal and external communications, and leading special projects. The Executive Assistant acts as a liaison between the CIO, internal teams, and external stakeholders, maintaining professionalism and discretion at all times. Key Responsibilities: Manage complex calendar scheduling, meeting preparation, and priority alignment for the VP and CIO. Serve as primary contact for CIO communications, preparing summaries and background materials for meetings. Coordinate domestic and international travel arrangements; support on-site meetings and events. Draft and review communications, presentations, and reports with attention to accuracy and professionalism. Lead production of Investment Committee and board meeting materials, including agenda creation, logistics, quality control, minutes, and action-item tracking. Manage cross-functional projects, ensuring timelines are met and stakeholders are informed. Support day-to-day Investment Office operations, including workflow management, departmental calendars, budget tracking, and expense approvals. Coordinate meetings and events using AV/Zoom/Teams and maintain follow-up actions. Participate in special projects and professional development opportunities as assigned. Qualifications: Bachelor's degree or equivalent experience with 6+ years supporting senior executives and/or leading complex projects. Experience in financial services, investments, or related fields preferred; knowledge of financial concepts and investment reporting a plus. Strong project management skills; able to scope initiatives, coordinate cross-functional teams, and meet deadlines. Exceptional writing, editing, and presentation abilities. High discretion and professionalism; comfortable interacting with executives, trustees, and external partners. Advanced Microsoft Office skills (Outlook, Excel, PowerPoint); virtual meeting proficiency. Meticulous, proactive, and able to manage multiple priorities independently. Additional Details: Hybrid position, 2 to 3 days onsite Direct hire opportunity Perks: Flexible work schedule within core hours. Opportunity to support senior leadership in a mission-driven environment. Exposure to high-level investment and strategic operations. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request. #Admin2

Fantastic opportunity to work for a highly reputable family in the Northern Suburbs of Chicago. Great work life balance working 9-4. Job Title: Executive Assistant/Personal Assistant The House Manager / Executive Assistant will provide comprehensive personal, household, and administrative support to a High Net Worth Individual. This role requires exceptional discretion, organizational excellence, and the ability to manage complex, fast-moving priorities across both professional and personal domains. The ideal candidate is proactive, detail-oriented, service-driven, and comfortable operating with a high degree of autonomy. Key Responsibilities Household & Property Management Oversee day-to-day operations of private residence Coordinate maintenance, repairs, renovations, and vendor relationships Manage household budgets, expenses, invoices, and petty cash Ensure property is maintained to the highest standards at all times Executive & Personal Assistance Manage the Principal's calendar, scheduling, and reminders Coordinate travel, including flights, accommodations, ground transportation, and itineraries Handle correspondence, phone calls, emails, and confidential communications Assist with personal projects, research, and ad hoc requests Act as a gatekeeper and point of contact on behalf of the Principal Maintain organized digital and physical filing systems Financial & Administrative Support Track personal and household expenses; prepare reports as needed Manage bill payments, subscriptions, and account administration Support compliance, insurance, and documentation management Confidentiality & Risk Management Handle highly sensitive personal, financial, and business information with absolute discretion Anticipate issues and proactively resolve problems Ensure privacy, security, and confidentiality at all times Qualifications & Experience Experience as a House Manager, Executive Assistant, Personal Assistant, or similar role supporting a HNI, or C-level executive Strong organizational and multitasking skills with exceptional attention to detail High level of professionalism, discretion, and emotional intelligence Excellent written and verbal communication skills Tech-savvy; proficient in calendars, email, spreadsheets, and household management tools

We are seeking a highly reliable, discreet, and polished Executive Assistant to support the Director of Strategy & Investments. This role is critical to the smooth execution of investor-related operations and day-to-day strategic support. You will act as a trusted extension of the Director-handling scheduling, coordination, and follow-through for high-value investor interactions while serving as on-the-ground support in the Chicago office when leadership is remote. This is an execution-focused role with exposure to senior leaders and investors. While prior investor relations experience is not required, professionalism, judgment, and confidentiality are essential. Key Responsibilities Provide direct day-to-day support to the Director of Strategy & Investments Manage calendars and scheduling, including coordination for 1-2 external investors who may require assistance Coordinate investor meetings and calls, including agendas, materials, and follow-ups Serve as a professional point of contact for external stakeholders, maintaining discretion at all times Triage communications, assess priority, and ensure timely responses and follow-through Prepare and organize materials for meetings (presentations, briefs, reference documents) Track action items, requests, and next steps tied to investor conversations Maintain organized records of meetings, communications, and documentation Anticipate scheduling or logistical issues and proactively resolve them Act as the “eyes and support” in the Chicago office while the executive is based in Los Angeles Experience & Qualifications Approximately 4-6 years of experience in an executive assistant, operations, or administrative support role Comfortable supporting senior leaders and interacting with external, client-facing stakeholders Strong organizational and time-management skills Excellent written and verbal communication High level of discretion and trustworthiness with sensitive information Proficiency with standard business tools (calendar systems, email, Microsoft Office / Google Workspace) Willingness to learn and grow into the role; learning on the job is expected Nice-to-Have (Not Required) Exposure to investor relations, finance, or venture-backed environments Notary certification Valid passport

The ISSCR is seeking a highly organized, trustworthy, and detail-oriented part-time executive assistant to support the CEO. This role requires someone local to the area for occasional in-person check-ins, alongside remote work. Responsibilities include managing the CEO's calendar, scheduling meetings, resolving scheduling conflicts, and following up with internal and external contacts to ensure smooth day-to-day operations. We are looking for a proactive partner who takes initiative, values accountability, and brings structure and reliability to their work. Prior experience providing executive-level administrative support is preferred. The ISSCR is an employer that values integrity, collaboration, and a supportive working environment. If you'd like to bring your organizational strengths to a mission-driven team, we invite you to apply.

Is this you? You are an experienced and highly professional Executive Assistant to provide comprehensive administrative support to the CEO and President. You possess exceptional judgment, discretion, and organizational capability. You enjoy variety in your work and appreciate that no two days are the same If yes, then bring your talent and skills to F.E. Moran! We have an exciting opportunity for an Executive Assistant in our Northbrook office. As our company continues to expand, we want you to grow and develop with us! You Are: EXPERIENCED: Minimum of 5 years' experience supporting senior executives in a corporate or professional environment TECHNICAL: Exceptional written and verbal communication skills; Proficiency in Microsoft Office Suite A TEAM PLAYER: Effectively collaborate with and support team members both in office and field operations A SELF-STARTER: Demonstrated ability to work independently, manage multiple priorities, and exercise sound judgment What You'll Do: EXECUTE: Responsible for managing executive calendars, coordinating communications, preparing high-quality documentation, and ensuring the efficient execution of daily and strategic activities. DOCUMENT: Prepare agendas, presentations, correspondence, reports, and meeting materials REPORT: Arrange detailed travel itineraries and manage expense reporting in accordance with company policies PROJECTS: Support special projects and initiatives, ensuring deadlines and follow-up actions are completed SUPPORT: Will provide outside personal support as needed What We Offer: TOTAL REWARDS: Competitive salary and benefits package, including medical, dental, and vision; life and disability insurance; paid time off; and 401(k) retirement savings plan with discretionary company match WORK ENVIRONMENT: Professional, engaging, collaborative, and rewarding TEAM: You will be an integral part of a knowledgeable, high achieving, and industry-leading group of professionals Who We Are: The F.E. Moran Group of Companies is comprised of seven specialized businesses offering a full spectrum of HVAC, Mechanical Services, Fire Protection, Special Hazard Systems, Plumbing, Refrigeration, and Industrial Piping Services across virtually every market. We are a single-source contractor working seamlessly to consolidate resources and deliver outstanding construction and service solutions, regardless of size, scope, complexity, or location… We save lives, protect property, and create healthy environments. Interested? Apply Now! Candidates must be at least 21 years of age to be eligible for positions that require participation in the company's fleet program. This is a requirement for roles involving the operation of company vehicles. At F.E. Moran Group of Companies, we are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. If you have a specific need that requires accommodation, please advise a member of the Talent Acquisition team by contacting us at *******************.

We are seeking a proactive, detail-oriented Administrative Assistant to join a fast-growing real estate firm and play a key role in the day-to-day operations of a dynamic commercial real estate portfolio. This is an excellent opportunity for someone who is not only eager to learn the industry but genuinely excited to build a long-term career within a company that is expanding quickly and values internal growth. The ideal candidate is sharp, organized, and naturally resourceful. Someone who takes initiative, thrives in a fast-paced environment, and enjoys being the person who keeps everything running smoothly behind the scenes. You will be entrusted with responsibilities that directly impact tenant relationships, vendor partnerships, and overall property performance. If you enjoy variety, problem-solving, and being the dependable backbone of a busy team, this role offers the perfect blend of challenge and opportunity. Responsibilities Provide day-to-day support to the Property Manager as needed. Maintain and track Tenant and Vendor Insurance Certificates. Communicate with contractors, vendors, and on-site teams to support ongoing property operations. Assist with Accounts Payable functions, including PayScan, tenant invoicing, and bill-backs. Support monthly and quarterly reporting requirements. Set up new vendors and ensure proper documentation is collected. Conduct occasional on-site property visits within the Chicago metro area. Assist with special projects, certified mail-outs, and other written correspondence. Manage and draft tenant correspondence; communicate with on-site security teams as needed. Support Accounts Receivable, including rent collections and tenant communications. Track and record tenant sales monthly. Maintain organized electronic filing systems and track utilities across properties. Update and manage internal spreadsheets and operational logs. Ideal Experience 2-3 years of relevant experience, with commercial real estate experience required. Experience working in Accounts Receivable or handling payments within a real estate environment. Confident, professional communication style, capable of handling challenging interactions. Ability to work in a reactive, fast-paced environment while maintaining professionalism and composure. Experience with Yardi, PayScan, Commercial Café, and Microsoft Office applications (especially Word and Excel). Strong organizational skills, attention to detail, and the ability to juggle multiple priorities. A desire to learn, grow, and advance within the company. #117938 The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

Administrative Assistant As an Administrative Assistant, you will perform administrative, clerical and routine billing and accounting activities for a program or facility and provides administrative support to the administrative office. Job Type: Full-time Let's Change Lives Together. Benefits & Perks: We provide a competitive and comprehensive benefits program that offers the protection, peace of mind and flexibility designed to support you - both at home and at work. Medical & Dental & Vision Insurance Flexible Spending Accounts Basic Life & Short-Term Disability Insurance 401(k) Savings Plan Life Assistance Program (LAP) Tuition Assistance Program Paid Time Off (PTO) * Paid Holidays * Paid Training Advancement Opportunities Who We Are: Abraxas Youth & Family Services is a national nonprofit human services provider dedicated to Building Better Futures for at-risk youth, adults, and families. Our diversified array of services includes alternative education, outpatient counseling, in-home services, shelter, detention, residential treatment and re-entry/transition services. Since 1973, Abraxas team members have positively impacted the lives of those we serve and the communities in which they live. Primary Duties and Responsibilities Assists team in promoting quality internal and external communications between the program, referral agencies and other external sources. Keeps records of invoices and support documents. Composes various daily, weekly, monthly and quarterly reports as assigned. Supports the Abraxas philosophy and mission and promotes the Seven Key Principles of care. Education and Experience: The following educational requirements are acceptable for this classification including: High school diploma or equivalent and five years of office related experience; OR Associate's degree and two years' experience; OR Bachelor's degree and no experience Job Competencies: Excellent grammar, communication and organization skills. Ability to compose and edit grammatically correct correspondence and reports. Comprehensive computer skills including knowledge of Microsoft Word, Excel and Power Point. Why Should You Consider Abraxas? At Abraxas, we celebrate the richness of our diverse employees and the communities we serve. We are actively committed to building a culture of awareness and belonging, as we strive to ensure we are a welcoming, inclusive, and culturally competent organization. As we work to make a difference in people's lives, we are dedicated to respect, equity, and the engagement of those we serve and our employees. As a Trauma-Informed Care Organization, we firmly believe in recovery and that our clients can lead fulfilling and meaningful lives, and we consider it an honor and a privilege to assist them in their journey. Whether you're looking to begin a rewarding career or you're a seasoned professional wanting a new challenge, we have a place for you and opportunities for development at all levels. At Abraxas, everything we do centers around people. That is why we are committed to providing you with competitive pay and comprehensive benefit options that help make your life easier and healthier, with a focus on providing choice when it comes to physical, emotional and financial wellness. Our benefit options meet you where you are in your life and set you up for success both in and outside of work. If you want to have a positive impact in the lives of others, come join us! Equal Opportunity Employer Abraxas Youth & Family Services, an affiliate of Apis Services Inc., offers a rewarding career for those passionate about making a difference in the lives of others. Abraxas is a great place to start your career whether you have a high school diploma or GED, military experience, some college, or a bachelor or advanced degree. If you are interested in counseling, juvenile justice, psychology, social work, teaching or just want to make a difference, we have a career path for you. About Company: Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. Allowing these entities to advance their mission and vision. By exploring geographical program expansion and focusing on quality outcome measures to create cost savings that result in reinvestment into the organizations stakeholders through capacity creation and employee compensation betterment. Apis Services, Inc. and affiliate's provide equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment. All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy/childbirth, veteran status or any other basis protected by law. This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment. We are Hiring and We Want You on Our Team!

This position performs daily branch office operations, processes listing and sales contracts, compiles buyer / seller guides, creates basic marketing materials and sets up and maintains client data bases in support of sales associates, management and branch administrative staff. May provide work direction for clerical staff and coordinate daily general office activities. Job Duties and Responsibilities (Essential Job Functions) Common job activities are listed below; actual position responsibilities may vary. Refer to you manager or human resources for specific duties and performance expectations. Receive, process and/or review listing and sales contracts. Maintain files to ensure all changes generated are posted with copies and data entry provided to/for other entities as needed. Ensure accuracy and timely preparation of all paperwork, record and maintain sold records and prepare and generate reports. Prepare and transfer earnest money. (40-50%) Perform daily branch office operations which may include maintaining office appearance, distributing and processing mail, processing accounts payable and receivable, reconciling petty cash, maintaining office supplies and forms. Answer switchboard, greet visitors, schedule appointments and assist with client communications (30-35%) Assist training new office personnel. May provide work direction to other office staff. Train new sales agents on office equipment and computer programs. Act as a liaison between sales associates and office management. May provide support to office management and back-up support for clerical staff as needed. (10-15%) Create brochures, flyers/postcards, sign-in sheets, promotional pieces as assigned. Create letters to clients, presentation materials, sales associate introduction cards and temporary business cards. Assemble buyers and sellers guides. Set up and update client and customer sphere of influence databases; create farming database for sales associates. (10-15%) May process license application paperwork for new, renewing and transferred sales associates. Ensure all paperwork is completed and processed in a timely manner. (0-5%) Perform any additional responsibilities as requested or assigned. (0-5%) Performance Expectations Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management. Perform responsibilities as directed achieving desired results within expected time frames and with a high degree of quality and professionalism. Establish and maintain positive and productive work relationships with all staff, customers and business partners. Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development. Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities. Qualifications Education: Minimum high school diploma or the equivalent. Secondary education preferred. Experience: Three years clerical or administrative experience. Knowledge and Skills: Knowledge of real estate, title and/or mortgage business preferred. Strong computer skills; proficient in Microsoft Office products. Strong verbal and written communication skills. Ability to prioritize and handle multiple tasks and project concurrently. Strong organizational skills, accuracy/quality, detail-oriented. Strong interpersonal skills, a customer service focus and the ability to work as member in team-oriented environment. Effective analytical and problem-solving skills. Attention to detail. Other (licenses, certifications, schedule flexibility/OT, travel, etc.): NA We offer a full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP) Equal Opportunity Employer

Administrative Assistant Reports to: Operations Manager Employment Status: Full-Time Work Schedule: Mon-Fri, 7:30am-4:00pm. Excluding Federal holidays; occasional weekend/after-hours may be required based on mission needs FLSA Status: Non-Exempt Position Summary: The Administrative Assistant will provide administrative and clerical support to DHS Federal Protective Service (FPS) Region 5 staff. Work includes document preparation, records management, meeting support, reporting, coordination with help desks, and other administrative support functions. Work is performed independently with minimal direct supervision. The ideal candidate will already align with our core values of SOAR (Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven and Relentless Pursuit of Quality). This position is contingent upon contract award. DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: Compose, type, and enter information into databases/spreadsheets. Prepare correspondence/documentation/mailing labels; copy data between records; file records. Receive/sort/distribute mail; prepare outgoing mail (including express/online services). Set up meetings/teleconferences (schedule rooms, disseminate details); attend meetings as requested; prepare/distribute agendas; take and distribute minutes; coordinate interoffice communications. Assist with inventory/maintenance/purchase/dissemination of routine supplies. Collect/disseminate GOV mileage and maintenance info monthly/as required. Maintain shared drive folders and hard copy/electronic files (e.g., Facility Security Assessments and related records) as directed. Assemble and disseminate routine reporting requirements on a schedule determined by on-site personnel. Liaison with DHS help desk for IT/telephone services (ticket initiation, follow-up, resolution, close-out). Track assigned case control numbers and route reports for review/approval. Provide support to security management branch programs as required (spreadsheets/report maintenance). Maintain, issue, and control facility keys (issuance, hand receipt, inventory). Timekeeping support duties as directed. Make travel arrangements / coordinate transportation and accommodations; support regional emergencies/taskings/projects as directed. Perform Human Resources administrative functions and tasks as directed. All other duties as assigned. About Us Aldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine Corps veteran and minority entrepreneur. The company began by selling foodservice equipment to the federal government and later expanded to include medical equipment and professional services, helping to meet a broader range of customer needs. Today, Aldevra is recognized as a top foodservice equipment dealer in the U.S., specializing in federal government sales while also growing its commercial and e-commerce customer base. Its professional services division provides federal agencies with healthcare professionals, construction and facilities managers and technicians, and administrative support. Whether it's equipment or staffing, Aldevra is committed to delivering high-quality products and timely service at the best value. Recent accolades include: Great Place to Work 2020, 2021, 2022, 2023, 2024, 2025, 2026 HIRE Vets Medallion Award 2021, 2023, 2024 and 2025 VETS Indexes 5-Star Employer for 2024 and 2025 Employer Awards Military Friendly Employer Gold designation 2021,2022,2023,2024, 2025, 2026 Foodservice Equipment Reports 2023, 2024, 2025 Top Dealer Foodservice Equipment & Supplies magazine 2024, 2025 Distribution Giants list RATIONAL 2024, 2025 Premium Partner Award ENERGY STAR Partner Department of Defense Military Spouse Employment Partnership Small Business Partner Army Partnership for Your Success (PaYS) Partner #911 Learn more about us at aldevra.com. Requirements Security Requirements: Must pass a government background investigation/suitability determination prior to performance. This position requires passing an extensive background check. Workplace Safety and Environment: Safety is a condition of employment. Employees must follow all site safety and security requirements, use required PPE, maintain a clean and safe workspace, promptly report hazards/incidents, and work in a manner that protects themselves, coworkers, and government personnel. Qualifications: High school diploma 5 years of administrative assistant experience Excellent verbal communication skills and telephone manner Excellent and accurate written communication Familiarity with Windows operating systems; online calendars and cloud systems; intermediate to advanced skills Microsoft office products required Excellent attention to detail; accurate data entry Customer Focused and team-oriented work ethic Able to multi-task efficiently and accurately, focusing on quality Veterans and Military Spouses are encouraged to apply. We offer you a generous benefits package including: Medical, Dental and Vision Short Term and Long-Term Disability Life Insurance Paid Time Off Employee 401(k) with company match Professional Team Environment Aldevra is an equal opportunity, E-Verify employer, drug free workplace, and complies with ADA regulations as applicable. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Russell Tobin is seeking a proactive and detail-oriented Administrative Assistant to support executives within a fast-paced Asset & Wealth Management team. Responsibilities include calendar and travel management, expense processing, meeting coordination, and handling confidential information. Must have excellent communication, multitasking skills, and proficiency in Microsoft Office and SAP Concur. Prior experience in financial services or similar high-pressure environments is preferred. Job title: Administrative Assistant Location: Chicago IL Duration: 6months Pay rate: $23-$24/hour Position Description: A global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to Junior VP level. This role works within a team of assistants supporting various bankers within an industry group team. The Junior Assistant will be provided with full training alongside ongoing support from their Team Supervisor during the engagement. This would suit someone with a Customer Service/ Administrator background with experience of dealing with a high-volume workload. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a remotely managed environment is a bonus. As a division, our strategic objectives include: • To be the world's pre-eminent investment bank - trusted advisor, financier, and risk manager for our clients on their most important transactions • Build long-term relationships with clients and bring them world-class execution by "delivering the firm” over time • Drive superior returns for our stakeholders • Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace The duties of the role include: • Coordinating and scheduling of meetings and conference calls across multiple time zones • Managing high volume of phone calls and emails, relaying information in a timely and accurate manner • Calendar management for bankers (Associate level+) • Coordinating room bookings for internal/external meetings and VCs across multiple locations • Coordinating travel arrangements for the team, including Visa applications, International flight and accommodation bookings • Car bookings • Expense processing and timely expense management • Invoice processing • Taking on ad hoc tasks while maintaining workflow • Supporting teams in day-to-day issues, needs and queries • Providing phone / holiday coverage for colleagues Skills: • Excellent Microsoft Word, Excel and Outlook skills • Able to manage competing time-sensitive priorities and tasks • Demonstrates dependability and high attention to detail along with the ability to multi-task • Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels • Comfortable working with people at all organizational levels, internally and externally • Must be a team player that works well under pressure within a changing environment • Flexible and adaptable to work and support across multiple teams • Be resourceful and able to use own initiative in solving issues • Proactive attitude when managing diaries • Discretion to deal with confidential business matters • Friendly, polite and approachable with a "can do” attitude • Zero to one year of experience Hours of Work: Generally, Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential. Education High School Diploma Required Bachelor's Degree Preferred “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”

Work Arrangement: Hybrid - 3 days onsite - Tuesday thru Thursday Schedule: 8:00-4:00 or 9:00-5:00, Mon- Fri Please note, this is a one-month project to start with the option to extend. About the Role As an Administrative Assistant, you will play a key role in supporting the senior executive within a Fortune 500 client. You will provide high-quality administrative and operational support to ensure the team runs smoothly, efficiently, and with exceptional attention to detail. This role is ideal for a proactive, service-oriented professional who enjoys working in a fast-paced environment, is eager to learn, and takes pride in supporting executive leaders. You'll be part of a collaborative team culture rooted in core values centered on service, inclusion, integrity, community, and teamwork. Key Responsibilities Provide comprehensive administrative support, including calendar management, scheduling meetings, coordinating travel, and preparing expense reports Maintain accurate records while ensuring confidentiality and organization of sensitive information Prepare, edit, and format correspondence, presentations, spreadsheets, and other business documents Support procurement activities, including invoice processing and tracking budget-related items Coordinate internal and external communications and ensure timely follow-up on requests Prepare briefing materials, agendas, meeting notes, and action-item summaries Serve as a point of contact for team inquiries and administrative requests Assist with onboarding activities for new team members and participate in cross-functional administrative partnerships Remain adaptable to shifting priorities and evolving business needs Perform additional administrative duties as assigned Required Skills & Qualifications Proven experience in Office Administration, Office Management, Administrative Assistant, Executive Assistant, or similar roles Experience coordinating travel arrangements Strong ability to manage multiple priorities with exceptional attention to detail in a fast-paced environment Tech-savvy with proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and WebEx or similar collaboration tools Excellent communication, project management, and critical thinking skills Polished and professional demeanor with comfort supporting executive-level leaders Demonstrated discretion and integrity when handling confidential information Highly proactive, positive, and dependable with the ability to anticipate needs Ability to work onsite three days per week Preferred Qualifications Experience supporting executive-level leadership in a corporate environment Experience coordinating events, logistics, or project workflows Strong problem-solving skills with a proactive mindset Familiarity with operational or security-sensitive environments is a plus (not required)

For nearly four decades, Friedman + Huey Associates LLP has been providing high-level tax and business consulting services across the United States and in nearly 30 countries around the world. With a tremendous team of professionals, we place a keen focus on providing exceptional service to our clients. Our associates enjoy great camaraderie and an excellent work culture. We work hard/play hard and continue to maintain team relationships even while working remotely/hybrid. We are looking for an onsite Administrative Assistant to join our team in our Northbrook office. This position will provide administrative support to all levels of the firm. The Administrative Assistant will regularly interact with Partners, all levels of staff and clients. This role requires supreme integrity, trust, and commitment to confidentiality and diplomacy. The ideal candidate should be self-driven, resourceful and think outside of the box. Functions will include some but not all of those listed below. Essential Functions Answer and direct phone calls in a friendly manner. Sort and distribute incoming mail. Schedule meetings accordingly using Outlook/Teams. Send/distribute incoming faxes. Prepare US mailings, UPS, FedEx, and messenger packages. Finalize letters/notices and draft engagement letters. Scan client documents and monthly statements. Assign returns to interns and manage 1040 queue. Create client codes, create locators, and update account in practice management program. Prepare, print, and collate tax organizers. Organize and process incoming client data. Downloading/uploading client data from portals/websites. Create SurePrep binders and import into GoSystem. Assemble tax returns (individual, trust, entities, gift tax, estate tax) - paper and electronic. Coordinate and prepare batch filing. Record chargeable client expenses. Draft, review & post client invoices. Prepare various reports as requested. Prepare 1099s annually and as requested. Coordinate services to maintain the office as directed by Firm Administrator. Experience Bachelor's degree preferred. Experience in the accounting industry preferred. Minimum of 5 years of administrative experience supporting multiple individuals in a fast-paced, confidential, professional services environment. Possess an intermediate skill level (at minimum) in the following: Microsoft programs - Excel, Outlook, PowerPoint, Teams, Word. Knowledge with programs a plus - e-Form RS, GFR, GoSystem, PracticePro 365, SafeSend, SurePrep. Demonstrate skills in the areas of time management, communication, interpersonal skills, high-level of emotional intelligence, relationship building, collaboration, and problem solving. Ability to incorporate creative approaches to various projects by taking initiative and working independently. Keen sense of accuracy, attention to detail. Basic accounting knowledge a plus. Benefits Highly competitive compensation and benefits package Medical/Dental/Vision/Life/Disability/401k/Profit Sharing/PTO Perk offerings in a family friendly environment If you are seeking an employee-centric firm who cares about its employees as individuals and provides career growth opportunities for its team members, we encourage you to apply.

Our client is a leading enterprise SaaS company delivering a decision intelligence platform that powers global supply chains. Leveraging one of the world's largest transportation data networks, the organization provides real-time visibility and AI-driven insights across all modes of transportation and global regions. The platform enables companies to respond to disruptions, automate processes, track emissions, and make faster, smarter business decisions. With a strong global footprint and a fast-growing, mission-driven culture, this organization is known for innovation, collaboration, and operational excellence. The Opportunity We are seeking an experienced Executive Assistant to support the Chief People Officer (CPO). This role is highly visible and will partner closely with executive leadership to manage day-to-day operations, streamline administrative processes, and support key strategic initiatives. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and brings structure and clarity to complex workflows. Key Responsibilities Administrative Support Develop and maintain a rigorous, seamless, and repeatable execution cadence Manage complex business (and occasional personal) calendars with precision Anticipate challenges and proactively resolve issues before they arise Structure and organize daily workflows to align with strategic priorities Monitor, triage, and respond to email correspondence Serve as a thought partner in select meetings and manage follow-up actions Prepare internal correspondence, reporting, and materials to drive team success Interface with senior executives, investors, partners, and customers Operational & Strategic Support Assist with reporting and operational metrics to support leadership decision-making Partner with executive operations leadership to create scalable operational frameworks Work cross-functionally to improve processes and operational efficiency Co-manage high-priority projects critical to organizational success Support team growth and create leverage across the broader organization Desired Skills & Qualifications 5+ years of Executive Assistant experience supporting senior executives 5+ years of experience in a fast-paced, high-growth environment Bachelor's degree required Highly organized, proactive, and detail-oriented Strong ownership mentality and pride in work product Calm under pressure with the ability to think quickly and adapt Excellent written and verbal communication skills Advanced proficiency in Microsoft Word, PowerPoint, Excel, and Outlook Growth-oriented mindset with a desire to contribute beyond core responsibilities Strong interpersonal skills with the ability to work across personalities, cultures, and work styles Passion for fostering a collaborative, high-performing team culture

Job DescriptionExecutive Assistant to the President and CEO About Lever for ChangeLever for Change (LFC) connects donors with bold solutions to the world's biggest problems-including issues like racial inequity, gender inequality, lack of access to economic opportunity, and climate change. Using an inclusive, equitable model and due diligence process, Lever for Change creates customized philanthropic challenges and other tailored funding opportunities for donors. Top-ranked challenge finalists become members of the Bold Solutions Network-a growing global network that helps secure additional funding for these important projects. Lever for Change, founded by the John D. and Catherine T. MacArthur Foundation in 2019, has influenced nearly $2.5 billion in grants to date and provided support to more than 500 organizations. To learn more, visit *********************** About the RoleAs the Executive Assistant to the President and CEO at Lever for Change, you will be responsible for project management and administrative support for the most senior executives. Reporting to the Vice President, Operations (2026 hire), with dotted lines to the President and to the CEO, you will be a collaborative, proactive member of the Operations team, which has the mission to ensure all business units at Lever for Change - a fast-growing, entrepreneurial, mission-driven organization - have the information and tools they need to be successful. At the end of twelve months, success in this role would mean building trusted partnerships with the President, CEO and VP Operations to ensure senior executives are able to work efficiently and strategically and creating and documenting working norms for leadership support tasks. These improvements will enable stronger coordination across business units and significantly increase executive leadership's capacity to focus on strategy and external engagement. The Objectives You Will MeetAs the Executive Assistant, you will have two major areas of responsibility: administrative support and leadership support. Success in these areas involves meeting the four growth dimensions for the role listed below. ● Proactivity Liaise with all business units to be an information conductor around all administrative and operations-related tasks and providing resources on ways of working. ● Adaptability Executes all tasks and supports organization-wide initiative with a curiosity mindset to find efficiencies in all pursuits. ● Growth Mindset Acquire and apply different skills sets across a range of responsibilities in areas such as operations, project management, onboarding, administration, and office management. ● Client Orientation Works with a client-first mindset to orient around what both internal and external stakeholders may need to drive organizational impact. How You Will Meet These Objectives Administrative Support● Build and manage executive document systems (e.g., Dropbox) with clarity and consistency● Record critical tasks, discussions, and decisions in meetings upon the request of the President, CEO or VP Operations, and support prompt follow-up ● Coordinate and manage logistics and AV needs for Senior Leadership meetings, full-team meetings, and external or vendor meetings● Perform general office management duties for a remote-first team, such as ensuring an adequate inventory of business cards and pantry supplies● Proactive tracking and management of tasks related to donor cultivation follow-up, events, speaking engagements, travel, and other enterprise related activities.● Monitor and screen incoming emails and phone calls to the executive office ● Perform additional tasks as requested, including proofreading, editing and modest writing assignments; budget-monitoring activities; vendor contracts administration; and data clean-up ● Partner with Operations, Information Technology/Global Service, and external vendors to identify and resolve technology and systems requirements and issues for the executives ● Partner with Human Resources and Operations to support the onboarding of new staff and vendors ● Assist with special projects and workflow as requested, including project management and serving on internal working groups Leadership Support● Serve as the manager of the CEO's and President's calendars, liaising with highest-level stakeholders with respect, discretion and professionalism, reflecting Lever for Change's values● Arrange and coordinate travel for the President and CEO● Assist with the production of quarterly briefing materials for the Board of Directors● Assist the CEO and President with research tasks, surveys and other projects● Schedule and manage logistics for Senior Leadership Team, full-team and Operations team meetings● Process expense reports for the CEO, President and VP Operations● Perform other tasks as assigned Who You AreAt Lever for Change, we welcome and embrace a variety of backgrounds, perspectives, and approaches to work. ● 3-5 years of professional experience working with CEO, C-Suite● Excellent written, verbal, and interpersonal communication skills, and attention to detail ● Able to manage multiple tasks and projects under tight deadlines● Ability to take initiative and work proactively● A presence that is self-confident and diplomatic with a collegial approach to work, and high professional standards ● Technologically savvy ● Able to work collaboratively in a team setting ● Trustworthy, respectful, and committed to excellence ● Proficient in Microsoft Office Suite (PowerPoint, Excel, Word, and Outlook) ● Experience with Salesforce (or other CRM software)● Experience with mail merge, MailChimp, Eventbrite, Zoom Webinars, or other relevant platforms is a plus ● Experience with Adobe Creative Suite (InDesign in particular) Physical Requirements and Work EnvironmentThe work environment is an office setting. Intermittent physical activities will include bending, reaching, sitting, and moving around the office during working hours. Reasonable accommodations may be made to enable a person with physical disabilities to perform the job. ● Must be able to navigate throughout various offices of the building● Communicating with others to exchange information and perform duties● Ability to read materials on a computer screen● Repeating motions that may include the wrists, hands and/or fingers● Moderate noise level consistent with an office environment This is a hybrid position with the organization's primary office located in Chicago, IL. Applicants must be able to commute to the Chicago office 1-2 times per month, and as needed. Annual salary for this role will start at $81,300. We offer a generous total compensation package that emphasizes both base salary and a comprehensive benefits package to support your life, health, and well-being. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

JobID: 210700241 JobSchedule: Full time JobShift: Day Base Pay/Salary: Chicago,IL $38.82-$52.88 Become an integral part of the Global Corporate Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Executive Assistant in Global Corporate Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities * Maintain complex and detailed calendars * Screen incoming calls and determine the level of priority, while using caution in dispensing information * Manage the coordination and logistics of both internal and external meetings * Arrange and coordinate complicated domestic and international travel * Organize all aspects of internal and external events, including catering and transportation * Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines * Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access * Produce high quality emails and messages to individuals at all levels of the organization * Maintain department documents, including current organizational charts and Executive Bio's * Handle regular activities without prompting, and advise in advance with issues or delays * Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills * At least five years of administrative experience * Advanced ability to organize * Discretion and good judgment in confidential situations, and proven experience interacting with senior management * Strong interpersonal, written, and oral communication skills * Strong proficiency in Microsoft Office * Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills * Experience supporting at the Managing Director level (or equivalent) or above * College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

The Executive Assistant provides high-level administrative and project management support to help ensure the Investment Office runs smoothly and efficiently. This role is responsible for managing C-level calendar and priorities, preparing and overseeing key investment-related reporting for leadership meetings, coordinating communication and logistics, and supporting cross-functional projects across multiple teams. The Executive Assistant also serves as a key liaison between internal leadership, board-level stakeholders, and external partners. Key Responsibilities Executive Support & Priority Management Manage complex calendar, meeting preparation, and shifting priorities, proactively resolving scheduling conflicts Act as the primary point of contact for communications, helping gather and summarize materials in advance of meetings Coordinate domestic and international travel planning, itineraries, and onsite support when needed Support communication with senior stakeholders including board members, external advisors, and investment partners, handling interactions with professionalism and discretion Draft and edit executive-level memos, presentations, and communications to maintain clarity, consistency, and tone Process travel expenses and ensure compliance with internal guidelines Investment Committee & Board Support Own end-to-end preparation for Investment Committee meetings including agendas, materials organization, proofreading, distribution, meeting logistics, minutes, and tracking follow-up action items Partner closely with investment team members and other internal stakeholders to ensure materials are accurate and delivered on time Strategic Projects & Cross-Functional Execution Lead and organize projects such as improving internal processes, implementing tools, and coordinating team planning/offsite meetings Manage timelines, stakeholders, risks, and decisions across initiatives, and provide progress updates as needed Investment Office Operations Run weekly investment team meeting rhythms: build agendas, consolidate inputs, take notes, publish summaries, and track follow-ups through completion Maintain day-to-day operational workflow and internal information flow, including shared calendars and collaboration channels Support budgeting and forecasting work by tracking administrative spending and preparing periodic updates Process contracts, invoices, and vendor payments, approving routine expenses when appropriate Coordinate complex meetings and events (including AV and virtual platforms) and ensure deadlines and action items are met Additional Duties Participate in special projects, working groups, and professional development Perform other responsibilities as assigned Qualifications Bachelor's degree (or equivalent) plus at least 4 years of experience supporting senior executives and/or managing complex operations or projects Experience or exposure to investments, finance, or business is a plus Background in financial services, asset management, endowments, or foundations is strongly preferred Comfortable working with investment-related reporting and basic financial concepts (performance reports, portfolio summaries, manager updates, etc.) Strong project management ability - capable of planning and coordinating work across multiple teams and meeting deadlines Excellent writing, editing, and presentation skills, including review of documents that include financial/investment information Highly organized, proactive, and able to manage multiple priorities independently Advanced Microsoft Office skills (especially Outlook, Excel, and PowerPoint), and strong skills in virtual meeting tools Professionalism, discretion, and strong judgment when working with senior and external stakeholders

A dynamic real estate company is seeking an Administrative Assistant role based in Chicago, IL. This position offers a competitive salary range of $50,000-$57,000, along with a comprehensive benefits package that includes 401(k) matching, health, dental, and vision insurance, AD&D and LTD coverage, a Health Savings Account (HSA), and paid time off (PTO). Responsibilities of the Administrative Assistant: Serve as the first point of contact for the property management office by greeting visitors, responding to walk-in inquiries, and assisting tenants with service requests such as access fobs, fitness center access, and conference room reservations. Communicate with tenants, vendors, and internal teams by phone and email to research, coordinate, and resolve requests or issues in a timely and professional manner. Support the Property Manager with administrative and financial functions, including preparing and maintaining tenant lease abstracts, coordinating move-ins and move-outs, tracking maintenance and cleaning requests, assisting with tenant billing, monitoring accounts receivable and payable, coding invoices in the Avid Payables System, and assisting with annual budget preparation. Manage vendor-related activities by assisting with contract preparation, tracking expiration dates, coordinating service providers such as janitorial and landscaping vendors, reviewing Certificates of Insurance for compliance, and maintaining records in the Alliant COI portal. Support tenant relations and property operations by planning tenant appreciation events, participating in property inspections and compliance audits, distributing security and life safety plans, coordinating fire drills and training, maintaining electronic property documentation, and completing additional duties as assigned by the Property Manager. Qualifications of the Administrative Assistant: Strong understanding of customer service principles and best practices Excellent verbal and written communication skills Ability to resolve sensitive tenant and vendor matters professionally Proven problem-solving skills with the ability to propose effective solutions Ability to manage multiple priorities and meet deadlines General knowledge of budgeting, financial statements, accounts payable, and accounts receivable Proficiency in Microsoft Word, Excel, and Outlook Active Real Estate License preferred but not required B-2