Senior administrative assistant jobs in Harrisonburg, VA

The Point is hiring an Executive Assistant to the Senior Pastor. This position is responsible for assisting in a setting that requires the ability to handle a range of tasks under pressure in a dynamic environment. The ideal candidate is highly self-motivated, detail-oriented, spiritually mature, and exercises good judgment in a variety of situations. The candidacy and interview process will be conducted by a team or individual leading the job fulfillment process. To be considered for the position read through the summary below and if interested, click “Apply for this job.” We will follow up with those we believe may be a good fit for the position. For additional questions, please visit our website at The Point. QUALIFICATIONS Executive assistant experience in a professional environment is required Prior executive assistant with church experience highly desirable Proficient with Google Workspace and/or Microsoft Office products Professional experience exercising excellent written and verbal communication skills, including the use of social media Knowledge of administrative principles and best practices Must have a proven track record of being able to coordinate with high-capacity leaders and guests, exercising a high-level of professionalism, integrity, confidentiality, and relational strengths DUTIES & RESPONSIBILITIES Provide sophisticated calendar management for the Senior Pastor Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Senior Pastor Anticipate and be proactive with what the Senior Pastor requires to be properly prepared for leadership activities and responsibilities Work closely with the Senior Pastor to keep him well informed of upcoming commitments and responsibilities, following up appropriately Provide a "gateway" role, providing a bridge for smooth communication between the Senior Staff and constituencies Manage large projects and provide supporting research to the Senior Pastor Complete a broad variety of administrative tasks that facilitate the Senior Pastor's ability to effectively lead the organization Provide executive-level support for the Senior Pastor, including general and administrative duties Represent The Point to external organizations, churches, and vendors Host guests as needed Demonstrate proactive care and concern and anticipate needs for those they work closely with Bring care and/or staff needs to the Senior Pastor Other duties as assigned ATTRIBUTES OF THE IDEAL CANDIDATE High Emotional Intelligence, spiritual maturity, and resilience Competent, task and detail-oriented individual with the propensity for process improvement and "getting the job done" Adjusts very quickly to changes without getting overwhelmed Thrives in a fast-paced, ambitious, discrete, and high-accountability work environment Plans and organizes in advance Makes sound, critical decisions under pressure Able to self-evaluate, seek and respond to constructive feedback, and maintain self-awareness Comfortable providing respectful, thoughtful, and timely feedback to team members, fostering collaboration and driving continuous improvement in church operations Is relationally warm, nurturing, and encouraging to staff, leaders, and volunteers Proven trustworthiness in character by demonstrating strict confidentiality and integrity Understands the relational complexity of church leadership Must be flexible and ready to work outside of regular work hours as necessary EMPLOYMENT STATUS Full-Time, Salaried Sunday - Thursday, or as required WORK LOCATION Charlottesville, VA (or surrounding area)

The University of Virginia seeks applications for an Executive Assistant to support the office of the Senior Vice President for Operations (SVPO) on site with efficient and effective executive-level support in a professional, friendly, and courteous manner. The SVPO is responsible for supporting the University's mission through oversight of the following University units that total nearly 2,500 staff: Office of the Architect; University Building Official; Business Services; Facilities Management; and Real Estate and Leasing Services. The Executive Assistant will report directly to the SVPO while providing administrative support to the Chief of Staff and to the other SVPO direct reports, as needed. The Executive Assistant's administrative duties are advanced and diversified, requiring comprehensive experience, competencies, and knowledge of organizational policies and practices. This position requires exceptional levels of confidentiality, discretion, and business acumen. The successful candidate will perform administrative duties primarily including management of the SVPO's calendar, scheduling and managing meetings, preparing daily briefing materials, drafting communications, planning occasional events, coordinating meeting and travel logistics, and processing reimbursements and other financial transactions. This role also assists with various special projects and administrative needs across the Operations portfolio, and regularly interfaces with internal and external constituencies including other University leadership offices and members of the Board of Visitors. The SVPO needs the Executive Assistant to be present in the office a minimum of four days per week. The role requires an individual to be communicative, flexible, well organized, a self-starter, solution-oriented, and composed under pressure. The successful candidate must exhibit a high level of professionalism, have the ability to work both independently and collaboratively across the organization and University, possess the organizational savvy to understand business priorities and exercise discretion in handling confidential and sensitive information, and seek opportunities to expand, define, and develop the role. The successful candidate must also be able to handle multiple projects simultaneously while working in a fast-paced environment in which there are requirements for immediate turn-around, and proactively implement new tools and technology to fulfill responsibilities most effectively. Minimum Qualifications * Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required * Experience: 4+ years of relevant experience required Preferred Qualifications * At least 7 years of experience in an executive assistant or senior administrative role OR a Bachelor's degree and at least 4 years of work experience supporting a senior executive * Proficiency in Microsoft Office suite applications and virtual programs such as Zoom, Teams, Google Meet, and WebEx * Exceptional organizational and communication skills * Ability to work independently with minimum supervision and apply appropriate discretion with confidential matters * Strong interpersonal skills, sound judgment, and tact * Ability to collaborate with colleagues and work effectively and in a professional manner with a wide range of diverse individuals at all levels Physical Demands This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. Anticipated Hiring Range: $70,000 - $80,000, commensurate with relevant experience, skills, and demonstrated competencies. This is an exempt-level, benefited position. Learn more about UVA benefits. To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA. The position will remain open until filled. Background checks will be conducted on all new hires prior to employment. How to Apply Please apply online, by searching for requisition number R0077739. Complete an application with the following documents: * Resume * Cover Letter - must be included to be considered. Letter should include your interest in the position and how your relevant experience and skills pertain to this position. Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration. Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required. For questions about the application process, please contact Karon Harrington, *******************. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.

The Executive Assistant is responsible for a variety of support and high-level assistance across a composite of administrative service areas in the Center for Diabetes Technology (the "Center") including management assistance, procurement, HR support, student support and services, Center communications, VISA management services, space and facilities management. The position, in addition to providing support to all faculty and staff, will provide principal assistance to the Chief Operating Officer. The planned responsibilities and authority are equivalent to other Executive Assistants across Grounds. The Executive Assistant is distinguished by their experience in performing the essential functions of the position. The primary focus is to support professional services, which may include project management, administrative program creation, support and oversight. This position may also serve in a lead role for certain administrative projects. Job Responsibilities: * Operate with the authority to affect, interpret, or implement operating practices as directed by the Chief Operating Officer. * Support business operations and planning, working closely with the Chief Operating Officer. * Perform a variety of operational duties that facilitate the day-to-day operations at the Center. * Interpret Center policies and procedures, assisting with decisions on specific operating processes at the Center. * Advise Chief Operating Officer, faculty and staff members on administrative requirements and issues. * Support the Chief Operating Officer with the coordination of confidential personnel matters. * Control and maintain personnel records of the Center and inform appropriate staff members of various HR matters. * Resolve problems that have a significant impact on the operational and administrative goals of the Center. * Represent the Center in meetings and serve on committees representing the interests to the Center. * Identify areas for additional opportunities for improvements in administrative operational matters through networking with colleagues and other UVA schools/units. * In addition to the above job responsibilities, other duties may be assigned. Other Key Activities: Executive Assistance * Support the leadership/executive team/Faculty * Scheduling - meetings, conferences, travel, visitors * Expense report - process leadership team expense and reimbursements * Special Events - organize and manage department events, including logistics, invitations, and onsite coordination * Communication of Center Wide Directives and scheduling of annual performance reviews Research Activities * Assist with organizing Distinguished Speaker Series Logistics * Conferences Planning and Scheduling Operations * Full Support to the Chief Operating Officer for all administrative matters * Visa Administration support - J1 & H1-B, TN, F1, etc. * Assist UVA HR in the recruitment and onboarding of new hires Office Management * Day to day operations of the 3rd floor research center Purchasing * Assist Finance with Procurement and Disbursement Activities MINIMUM REQUIREMENTS: Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required. Experience: 4+ years of relevant experience required. Licensure: None. Preferred Qualifications: * Experience using Workday * 2+ years of work experience as an Executive Assistant PHYSICAL DEMANDS: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. Salary will be commensurate with education and experience. This is an exempt-level, benefited position. Learn more about UVA benefits. This position is based in Charlottesville, VA, and must be performed fully on-site. Background checks and pre-employment health screenings will be conducted on all new hires prior to employment. HOW TO APPLY Please apply online, by searching for requisition number R0078593. Complete an application with the following documents: * Resume * Cover Letter Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration. Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. For questions about the application process, please contact Jeremy Brofft, Senior Recruiter at ******************* . The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.

OMNI Consulting Solutions, a rapidly growing boutique government consulting firm, is seeking a professional and highly motivated Executive Administrative Assistant to support an executive team within a critical law enforcement agency. This position is essential to maintaining smooth front office operations and supporting key leadership in fulfilling their mission. The ideal candidate will possess exceptional organizational, communication, and multitasking skills, with a proactive approach to managing day-to-day tasks and special projects in a fast-paced environment. Key Responsibilities: Front Office Operations: Provide administrative support for the executive team, ensuring smooth daily operations. Receive and screen visitors and telephone calls while maintaining a professional presence. Documentation and Reporting: Prepare, draft, edit, and maintain reports, presentations, briefs, proposals, and other documents. Organize and manage electronic materials, databases, servers, and SharePoint sites. Maintain logs, records, and files, including organizational charts, training records, and budgets. Scheduling and Coordination: Assist with calendar management, meeting scheduling, and conference room reservations. Support the planning and coordination of meetings and special events, including logistics and accommodations. Manage travel arrangements, including travel requests, accommodations, and expense reports. Administrative Support: Process training requests, travel vouchers, conference requests, and personnel documents. Oversee inventory management and ensure the organization of office materials and equipment. Facilitate onboarding and offboarding processes, including coordinating security clearance passage requests. Submit funding requisitions and coordinate Government Purchase Card (GPC) transactions. Liaison and Communication: Serve as a point of contact for customer HR/Admin functions. Collaborate with subject matter experts and stakeholders to clarify, update, and finalize documents. Track and provide updates on projects involving government personnel, contractors, and DoD partners. Experience: Minimum of 8 plus years of experience supporting executive teams or management in a fast-paced environment. Proficiency with Microsoft Office Suite, including PowerPoint, Excel, and Word. Experience operating standard office equipment such as telephones, copiers, scanners, and shredders. Experience managing schedules, meetings, travel arrangements, and credit card transactions. Skills: Excellent written and oral communication skills. Exceptional organizational skills and attention to detail. Ability to multi-task and manage competing priorities effectively. Proactive and flexible mindset with a task-oriented approach to completing projects. Bachelor's Degree required Top Secret is required Full-time on-site in Washington D.C Why Join OMNI? OMNI Consulting Solutions is a boutique consulting firm specializing in creating game-changing value and simple solutions for complex demands. OMNI is built on the idea that change moves the world forward, and through creative and entrepreneurial leadership OMNI maintains a bold reputation within the DoD/Aerospace community and across the various other industries we support. As an OMNI employee, you can be assured of extensive growth opportunities, inordinately competitive salary compensation packages, and the unparalleled support of the OMNI family. We are an equal-opportunity employer, and our benefits packages are designed to meet the needs of all our employees and dependents: Medical Coverage Dental Benefits Vision Benefits Life Insurance 401(k) Retirement Plan with Employer Matching Fully Vested on Day 1 of Employment Paid Time Off & Sick Leave Company Sponsored Social Events IS IT A MATCH? If you are interested in this position or other opportunities at OMNI, please let us know! We only need your resume and some basic details to get things started. Even if you aren't a match, we may still be interested! We will keep your resume on-file and will let you know if something matching your skills comes along. (Job code 11.25.9)

Massanutten Resort The Administrative Assistant provides daily office support for sales representatives for sales representatives and indirectly support for their prospective customers by typing contracts. The Contracts Clerk performs daily tasks to ensure the efficiency of the administration office including typing and processing timeshare sales contracts; processing all aspects of sales agreements, changing any modifications on sales and handling customer service calls after the sale. Benefits: ESOP (Employee Stock Ownership Plan) Retirement Plan Paid by Employer Medical, Dental, Vision, and Life Insurance Free resort amenities & discounts RCI Exchange Vacation Plan Discounts on hotel and resort accommodations Schedule: Vary. Varying Hours: 9am-5pm, 10am-6pm, or 11am-7pm occasionally. Education: High school or equivalent (Preferred) For more information, contact Sandra at ************

Job DescriptionBenefits/Perks Flexible Schedule Competitive Pay Career Advancement Were looking to hire a supervisor position to lead a cleaning crew who can maintain the cleanliness and safety of our properties. Youll be responsible for making sure all cleaning duties are completed by your cleaning team, ensure quality, and problem solve any situations that may arise. The ideal candidate has a great work ethic, experience with cleaning equipment and supplies, takes pride in a job well done, reliable, and is able to lead a team of 2-4 people. Responsibilities: Supervisor - on site Maintain the cleanliness and safety of the properties Vacuum carpets, mop floors, clean restrooms, dust furniture, and empty trash cans Secure building by locking doors once cleaning is complete Notify the manager of major repairs Responsibilities: Off site Scheduling Inventory Website maintenance Marketing Grant Research Qualifications Educational requirements include a high school diploma or equivalent At least 2 years of experience in janitorial services Must have a Drivers license Experience with a variety of cleaning supplies and cleaning equipment Excellent stamina and physical health Must be a hard-worker with high attention to detail and have a strong work ethic Experience as a supervisor or manager required

Working Title: Administrative Assistant - Middle, Secondary, and Mathematics Education in the College of Education State Role Title: Administrative and Office Specialist III Position Type: Full-time Staff (Classified) Position Status: Full-Time FLSA Status: Non-Exempt: Eligible for Overtime College/Division: College of Education Department: 100048 - Education Programs Pay Rate: Maximum Starting Specify Range or Amount: $37,000 Is this a JMU only position? No Is this a grant-funded position? No Is this a Conflict of Interest designated position? No Beginning Review Date: 12/01/2025 About JMU: James Madison University is a publicly funded university with a beautiful campus and a supportive community that is committed to preparing students for the future. The university offers excellent comprehensive benefits which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, Balanced Dukes, that is designed to support the overall wellbeing of our employees and a Tuition Waiver Program that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU. Visit our Prospective Employee site to learn more about what makes JMU a great place to work: bit.ly/JMUEmployment General Information: The James Madison University College of Education seeks an Administrative Assistant for the Middle, Secondary, and Mathematics Education (MSME) department. This position provides administrative and clerical support for the department, Academic Unit Head, faculty, and students. Duties and Responsibilities: 1. Serve as an initial point contact for faculty, students and other visitors to the department offices, providing exceptional customer service by phone, in person, and electronically. 2. Serve as administrative assistant to the academic unit head (AUH). Provide, for example, a range of assistance with notetaking, providing transcripts, organization and archiving of files and records, calendar management, communications, orders, event logistics and reservations, and fiscal and affiliate support. * Create protocols that help the unit adhere to policies (ex. FERPA, Records Management), meet expectations, and function efficiently. * Maintain confidentiality and professionalism in handling sensitive information. * Maintain up-to-date and accurate schedules, syllabi, and textbook information. 3. Utilize JMU systems for a range of tasks, prioritizing administrative support tasks. (Required training is provided.) For example: * Review and enter approved course entries and student overrides in the student administration system(s). * Run queries and generate reports. * Track faculty hours and overload pay. * Track and support student scheduling and record keeping. 4. Support the hiring, on-boarding, supervision, and separation processes for department employees by managing required paperwork and ensuring timely and accurate processing. 5. Prepare budget documents and monitor departmental budget allocations including but not limited to the small purchase credit card (SPCC) and faculty professional development needs. 6. Provide administrative support for grant-related activities, including assisting with proposal preparation, coordinating with the Office of Sponsored Programs, and supporting budget and reporting processes as directed by Principal Investigators. 7. Remain up to date on relevant software programs, procedures, and departmental needs through professional learning and practice. 8. Complete other duties as determined by the MSME Academic Unit Head and/or Dean based on the ongoing and emerging needs of the department and College of Education. 9. Maintain inventory of supplies. 10. Corresponds with adjunct faculty and assists in assigning and supporting supervisors. Qualifications: Required: * Strong communication and interpersonal skills * Demonstrated ability to interact professionally and effectively navigate challenging conversations, with a variety of stakeholders * Exceptional attention to detail * Strong organizational and prioritization skills * Demonstrated persistence in finding answers and solving problems * Experience using digital office technologies (ex. MS Office 365, Adobe Sign) * Demonstrated ability to learn and adapt with change and innovation * Ability to interpret and apply relevant policies Additional Considerations: * Prior experience as an Administrative Assistant * Demonstrated ability to utilize emerging technologies Additional Posting Information: Conditions of Employment: Employment is contingent upon the successful completion of a criminal background check. E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization. EEO Statement: James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status. We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality. Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: **************. Reasonable Accommodation: If you are an individual with a disability and need assistance searching or applying for jobs please contact us at ************** or ************. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

Silent Falcon is searching for a new Administration Assistant r to join our sales team. In this role, you will be supporting our administrative department with company documents, inventory, finance and other company related work. The role of an office administrator is to support our administrative department with company documents as well as purchasing requested equipment, following up on convention and other emails, organizing current documents and more. Our administrative department is the back bone of the company. We insure the quality of the company by having all documents organized and be able to respond quickly and efficiently. The ideal candidate will have a strong organizational skill, attention to detail, multitasking, understanding documents, and willing to work! Typical Duties and Responsibilities Directs office activities and functions to maintain efficiency and compliance with company policies. Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required. Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files. Be able to assist HR department in applications and onboarding process. Performs other related duties as assigned. Education and Experiences High school diploma or equivalent required; Associates degree in office administration or related field preferred. At least three years of administrative and clerical experience required. Skills and Qualifications Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to prioritize tasks and to delegate them when appropriate. Ability to function well in a high-paced and at times stressful environment. Basic understanding of how to operate standard business equipment. Proficient with Microsoft Office Suite or related software.

Provides essential support to the mortgage team by preparing various reports, managing paperwork, organizing files, and handling customer inquiries, ensuring smooth and efficient operation of the department. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Assist the Senior VP of Retail Lending with administrative and clerical duties as assigned. Retrieve documentation for Mortgage Loan Originators when they are out of the office. Manage the pipeline report. Process commission reports for HR payout. Complete mortgage processing/underwriter incentive report. Manage requests (e.g., incomplete time entry, vacation records, etc.) from the timekeeping system for the department. Other Duties Process mortgage transactions on a limited basis (as needed due to staffing needs). Assist in working with the Marketing Department on promotional items. Keep current with mortgage guidelines to remain in regulatory compliance. Skills/Abilities Confident working with Microsoft Office (Word, Excel, Outlook, PowerPoint). Excellent verbal and written communication skills. Provide Service Beyond Expectations to internal and external clients. Supervisory Responsibility This position does not have supervisory responsibilities. Work Environment This job operates in an office setting, the opportunity to telework is not available. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Office environment with job duties conducted via telephone, face to face meetings, and on the computer. Physical Demands This position requires manual dexterity, the ability to lift files and open cabinets. This position requires bending, stooping or standing as necessary. Travel The ability to make sporadic (approximately 6 - 8) trips per year is required. Most would be local, but some may require an overnight stay. Education and Experience Two years of administrative work experience. Prior residential lending or secondary market experience preferred. Equal Opportunity/Affirmative Action Employer M/F/disability/protected veteran status Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

At this level, the Administrative Assistant III within the Charlottesville Department of Social Services is independently responsible within the overall goals of the organizational unit for a comprehensive function, service or unit frequently requiring the determination of procedures, methods and policy applications; prepares reports and policy recommendations; and participates in long-range planning for administrative needs within overall goals of the organizational unit. Reports to the Deputy Director of Administration. Under limited supervision, performs paraprofessional work in several functional administrative programs; responsible for the technical administrative work of a department, division or work unit; manages various aspects of general administrative processes such as: purchasing, facilities operations, office automation, safety, human resources, customer service, public information, and other areas; and performs related duties as required. May be asked to work during emergency operations as outlined in the Social Services Department continuity of operations plan. This position may be eligible for partial telework after the successfully competition of a probationary period; certain in-person meetings, training, and other in-person job tasks will be required. The preferred hiring amount is between $27.08 - $33.28 Hourly ($56,326.40 - $69,222.40 Annually). Starting offer is based on applicable education, experience, and internal equity. This is a full-time, non-exempt, position which provides excellent benefits including 13 paid holidays plus 1 floating holiday, paid vacation and sick leave, health insurance options with employer contribution, employer-paid life insurance, City's retirement options, gym membership reimbursement, tuition reimbursement, and continuing education/training opportunities. * For a general summary of benefits offered by the City, please click the 'benefits' tab on this posting, or visit ******************************************************* * The City of Charlottesville manages its own retirement system and does not participate in VRS, however the City has a Portability Agreement with VRS and there are certain provisions that must be met. For questions pertaining to the Portability Agreement, please contact the City's Benefits Administrator at ************. Administrative and Clerical Support * Prepares, proofreads and edits memos, letters, reports, forms, documents and other materials, using word processing, spreadsheets, databases or presentation software; * Provides clerical support for department/unit as required; takes and posts minutes of required meetings; * Receives, opens, and sorts mail; receives, signs for, and distributes packages; may assist with bulk mailings; * Prints, collates, and assembles reports/materials for distribution; * Orders, inventories, receives, and/or shelves routine supplies, books and office equipment; * Coordinates with department vendors on the maintenance of leased and/or warrantied equipment; * Schedules meetings and rooms. Notifies all participants of meetings and other functions in advance. * Assists with development of office procedures; Accounting & Purchasing * Prepares, verifies, files, and processes a variety of accounting documents (invoices, requisitions, forms, reports, work orders) for routing and approval; * Reconciles statements; * Researches, orders, inventories, and receives special purchases as directed; * Tracks expenditures in appropriate accounting software; * Monitors department budget. May assist with budget development; * May act as a decentralized buyer; writing bid specifications and overseeing invitation to bid or request for proposal processes. Data Management and Analysis * Performs a variety of data entry tasks, including entering and updating data in appropriate administrative support systems; * Reviews completed work for accuracy and completeness; * May perform inquiries in internal and external databases to determine discrepancies; * Performs data analysis within established polices, models, and/or procedures; * May assist in the preparation of narrative and statistical reports; * Maintains a system for tracking the progress of work; * Gathers, tabulates, displays and assists in analyzing factual data; drafts reports, tables, survey questionnaires, and other documents; answers correspondence and survey questionnaires. * Maintains physical and electronic files and records; Customer Service * Meets, greets, screens in-person and telephone customers and visitors; takes messages or directs visitors appropriately; * Assists visitors in completing standard forms; may review them for completeness; * Provides accurate and appropriate information in response to routine and more advanced inquiries with ability to interpret department and City policies and procedures; * Responds to requests for more detailed services and assistance; * Follows through, resolves, and seeks feedback regarding questions, request and and/or complains in a timely manner. Seeks out ways to improved customer services; * Has an advanced understanding of departmental services and is able to assist with departmental processes. May be responsible for overseeing a departmental program or service; * Answers advanced correspondence for supervisor; Human Resources * May screen applicants; * Communicates with department employees on personnel-related programs; * Coordinates the hiring and onboarding of new employees. Processes personnel transactions; * Regularly responsible for payroll related tasks; * Trains staff on departmental and City policies, procedures and systems; * May have responsibility for supervision of administrative support staff. Responsibility may include providing occasional direction to administrative support staff in the department and temporary staff; Procedural Development and Project Oversight * Produces and electronically distributes simple documents (e.g. procedural guidelines); * Develops improved methods, procedures, and techniques related to the job; * Develops and presents trainings, facilitates meetings, and or makes presentations to groups; * May serve on special and/or regular teams and committees; * May be responsible for coordination of a department-wide process or service (maintenance, security, awards and recognition, newsletter, annual report) Performs other duties as assigned.Minimum Qualifications: * Any combination of education or experience equivalent to a two-year degree from an accredited university or college with a focus in public administration, business administration, management, accounting or closely related courses preferred. * A minimum of five (5) years of general clerical experience related to the duties of the position required. Knowledge, Skills and Abilities: Reading comprehension to read standard business English; modern office methods and procedures, managing files and records; basic arithmetic skills; problem-solving skills to apply standard procedures to clearly defined problems; interpersonal skills to explain rules and procedure clearly; written and oral communications; database, spreadsheet and word processing applications including skilled methods of graphic presentations. Ability to establish and maintain effective working relationships with management, employees, clients, and the public; understand program objectives in relation to departmental goals and procedures; organize and prioritize work assignments.Exertion level as outlined by the Department of Labor: LIGHT: work involves exerting up to 20 pounds of force occasionally, or up to 10 pounds of force frequently, or a negligible amount of force constantly to move objects. Physical demand requirements are in excess of those for Sedentary Work. Even though the weight lifted may be only a negligible amount, a job/occupation is rated Light Work when it requires: (1) walking or standing to a significant degree; (2) sitting most of the time while pushing or pulling arm or leg controls; or (3) working at a production rate pace while constantly pushing or pulling materials even though the weight or the materials is negligible. (The constant stress and strain of maintaining a production rate pace, especially in an industrial setting, can be and is physically demanding of a worker even though the amount of force exerted is negligible.) A pre-hire background check will be conducted on all candidates who are selected for employment with the Department of Social Services. It will include a criminal record check and a child abuse/neglect registry search. Additionally, a driving record check and education verification may be conducted if applicable. Please note: The Charlottesville Department of Social Services is unable to hire any applicant, intern, or volunteer if the criminal record check reveals a conviction for, or arrest awaiting final disposition of a barrier crime as set forth in § 63.2-1719 of the Code of Virginia. Please click here for the list of barrier crimes: *********************************************

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant to assist our team in the greater DC / Baltimore area. The ideal candidate for this role will be a highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities Maintaining positive working relationships with internal and external partners. Reconciling PO receivers via Coupa. Invoice processing via Coupa. Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. Creating and maintaining vendor and employee master files. Reviewing and reconciling customer statements and accounts. Receiving, placing, and filling customer orders and purchase orders. Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities Excellent listening and communication skills. Intermediate proficiency in Microsoft Office Suite. Positive interpersonal skills with strong attention to detail. Ability to work in both a team environment and independently. Ability to thrive in a multitasking environment. Education and Experience 1+ years of administrative experience is required. Construction supply and equipment industry knowledge a plus. Experience with Coupa is preferred. Physical Requirements Must be able to sit or stand for prolonged periods of time. Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Pay Range: $25-32 Responsible for all administrative responsibility consisting of creating presentations/weekly reports, scheduling meetings/morale events, booking travel, submitting expense reports, managing leadership/conference room calendars, proposal tracker, and other departmental administrative tasks assigned in support of the Program Office Team. Management of departmental leadership calendars and conference room scheduling. The qualified candidate must be able to: * Proactively organize calendar schedules, email and the day-to-day support of the executives/site leadership * Assist with catering to support business meetings for site leadership and other departments * Provide comprehensive administration support to executives/leadership, exercising confidentiality and diplomacy, supported by an understanding of the strategy and priorities of the organization. * Be part of a highly collaborative and supportive team member that work together across the team. * Coordinate travel and international travel arrangements, and accommodation requirements in connection with others and ensure arrangements in place. * Build and maintain strong working relationships with a broad range of stakeholders from different business units, functions, and within greater AR segment, as necessary. * Support administration when required for note taking, group meetings and general support if needed. * Support general office duties, to include ordering supplies as needed. * Assist with All Hands Meetings, Monthly Management Meetings and employee morale events. Desired Functions: * 2+ years experience with Microsoft Office Tools * Intermediate excel skills required * Excellent verbal and written communication * Driven and resourceful to manage own workload, with flexibility to prioritize and deliver against deadlines with minimal supervision. * Remains resilient and reliable under pressure. Education: * H.S. diploma required. Some college is a plus. Benefits provided: 401K, medical, dental, and vision, sick time as applicable to state law Butler America Aerospace, LLC. is an equal opportunity employer. Butler evaluates applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics. The Butler America Aerospace, LLC. EEO Policy Statement and "Know Your Rights" Poster is available here: Applicant and Employee Notices. Butler America Aerospace, LLC. is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please contact the Human Resources Department at accommodations@butler.com. #ZR

We need a skilled administrative person to answer phones, process contracts, apply payments, print materials, etc. to be used for a funeral services provider. This is a very busy, fast-paced funeral home with a large staff with several moving parts. Must have the ability to learn and adapt quickly and work in a fast-paced environment. Computer skills are a must. Internal systems will be trained and taught. JOB RESPONSIBILITIES Schedules meetings. Makes travel arrangements. Plans events Completes management expense reports. Responds to inquiries in writing and or verbally. Pulls monthly reports. Enters contract details into information system and maintains other related documents. Orders and checks memorial to ensure accuracy. Processes annual funeral home and cemetery license renewals Codes and scans invoices Processes accounts payable and other accounting support transactions. Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team member. Schedules call-in appointments for Sales Files and maintains customer information. Maintains office and facility supplies as well as fax machines, copiers and network printers. Prepares daily schedules. Administers HR processes including new hire paperwork, background checks and bonus processing. Maintains processes to ensure compliance with policies and procedures including SOX administration and audit. Trains others on policies, procedures and new company initiatives. Maintains a friendly attitude offering assistance and guidance to all persons entering the location. MINIMUM REQUIREMENTS Education High school diploma or equivalent Experience 3 years of experience working in a customer-focused and fast-paced professional environment. Knowledge, Skills and Abilities Must have advanced computer, internet and word processing Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console Ability to handle confidential and sensitive information with discretion. Effective communication skills, both orally and in writing High level of compassion and integrity Ability to follow instructions and work with minimal supervision. EXECUTIVE PERSONNEL SERVICES INC is an EEO Employer - M/F/Disability/Protected Veteran Status View all jobs at this company

At Augusta Health, your work matters - and so do you. Whether you're delivering direct patient care, supporting operations, or innovating behind the scenes, every role contributes to our mission of promoting wellness and healing through compassionate service. We offer more than just a job - we offer a purpose-driven career in a nationally recognized, independent health system located in Virginia's scenic Shenandoah Valley. Learn more about career opportunities on our Careers Page . Our team members thrive in a supportive culture that values collaboration, integrity, and excellence. With opportunities across clinical and non-clinical areas, Augusta Health is a place where your skills make a difference, and your growth is a priority. Why Join Augusta Health? We believe in taking care of the people who care for our community. That's why Augusta Health offers a comprehensive and thoughtfully designed benefits package that supports your well-being, career development, and work-life balance. Whether you're launching your career or bringing in years of experience, we provide the tools, resources, and encouragement to help empower you to reach your full potential - personally, professionally, and financially. Explore our Benefits , current Hiring Incentives , and our Taking Care of Us initiative - which embraces Belonging, Respect, Inclusion, Diversity, Growth, and Equity (B.R.I.D.G.E.) - to see how we invest in our team members and culture. Total Rewards & Benefits ( may vary by position ) Comprehensive insurance package including medical, dental, and vision coverage Retirement savings plans and financial wellness support programs Generous paid time off and flexible scheduling to promote work-life balance Career development programs including clinical ladders, shared governance, and advancement opportunities Personalized onboarding with dedicated preceptors and ongoing educational support Tuition reimbursement and access to onsite childcare Free onsite parking, 24/7-armed security for your safety, a Health Fitness Reimbursement Program, and an onsite credit union and pharmacy Competitive pay with shift/weekend differentials Employee discounts at the cafeteria, gift shop, pharmacy, and local entertainment venues (i.e., movie tickets) Full details are available on our Benefits Page . Job Summary The Administrative Assistant III provides comprehensive secretarial, administrative, and leadership support for the intake, medical records, and scheduling functions within the Home Health and Hospice departments. This role is responsible for a variety of tasks including communication, clerical work, receptionist duties, scheduling, and data entry. In addition to core administrative responsibilities, the Administrative Assistant III serves in a leadership capacity by demonstrating proficiency across key functional areas and acting as the first line of support for process improvement and problem resolution. This role also plays a key part in identifying and communicating departmental issues, recommending solutions, and supporting the orientation and development of new or struggling staff. This position plays a critical role in supporting Augusta Health's mission and advancing departmental goals through measurable performance indicators and service excellence. This position contributes to a collaborative, patient-centered environment and helps drive outcomes aligned with organizational priorities. Essential Job Duties Creates office documents as instructed. Schedules Staff as instructed. Records Minutes and patient information in IDG and Staff Meetings. Assists with other tasks as assigned. Time Management and People/leadership skills. Types Letters, forms, lists, newsletters, publications and proofreads for accuracy. Photocopies as assigned. Knows how to work and troubleshoot office equipment. Maintains knowledge of computer applications needed to perform Creates emails and Text messages as directed to communicate with staff. Develops reports and files as assigned. Faxes information as instructed. Receptionist for Department Receives and transfers calls and conveys information accurately. Covers for main office receptionist as instructed. Good phone communication skills. Coordinates Staff Assignments Completes weekly and daily schedule. Communicates schedule changes readily. Keeps Quality Coordinator apprised of daily patient assignments and census. Gathers information for staff needed for visits. Documentation Records IDG information in patient record Records and distribute meeting minutes including staff meetings and Hospice Advisory Board. Tracks document with required timely signatures as instructed. Assist with Other Tasks as Assigned Assist office volunteers. Assist with Camp Dragonfly telephone calls and preparation. Assist with Memorial Service as requested. Assist with Education and Support Groups as requested. Assist with Billing issues as needed by billing department. Time Management Utilizes time and resources in an efficient manner. Manages time to complete assigned projects in a timely manner. Utilizes efficient organization and workflow Leadership Acts as first line of problem resolution for Hospice team in all essential functions Takes the lead for Hospice team in speaking for the group Acts as first line of process improvement for Hospice team. Required Qualifications Education: High School Diploma or equivalent Licensure/Certification: Coding certification or equivalent coding knowledge Experience: 2 years' experience in a high-volume healthcare administrative role. Driver's License: N/A Eligibility to work in the United States and meet Virginia state employment requirements Preferred Qualifications Education: None Licensure/Certification: None Experience: Experience with dealing with families and patients in crisis a plus. Medical office experience a plus. Prior experience in a hospital, healthcare system, or related service-oriented environment Familiarity with Augusta Health's systems, workflows, or organizational culture is a plus Competencies, Knowledge, Skills and Abilities Competence in Microsoft windows applications. Excellent customer service and communication skills. Excellent computer skills and working knowledge clinical IT applications. Exceptional organizational skills. Strong attention to details. ICD-10 coding awareness/knowledge. Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) Knowledge of medical terminology. About Augusta Health Augusta Health is an independent, nonprofit, mission-driven health system located in Fishersville, Virginia, in the heart of the Shenandoah Valley. We offer a full continuum of inpatient and outpatient services, including Augusta Medical Center-a 255-bed facility-and Augusta Medical Group, which operates 40 practice locations and four urgent care centers. Our commitment to excellence, innovation, and compassionate care makes Augusta Health a leading employer and healthcare provider in the region. Discover more about our history, values, and community impact on our About Us Page . Equal Opportunity Statement Augusta Health recruits, hires, and promotes qualified candidates for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran or military discharge status, and family medical or genetic information. We are committed to fostering a diverse and inclusive workplace in accordance with federal and Virginia state employment laws.

Job DescriptionSalary: The Point is hiring an Executive Assistant to the Senior Pastor. This position is responsible for assisting in a setting that requires the ability to handle a range of tasks under pressure in a dynamic environment. The ideal candidate is highly self-motivated, detail-oriented, spiritually mature, and exercises good judgment in a variety of situations. The candidacy and interview process will be conducted by a team or individual leading the job fulfillment process. To be considered for the position read through the summary below and if interested, click Apply for this job. We will follow up with those we believe may be a good fit for the position. For additional questions, please visit our website at The Point. QUALIFICATIONS Executive assistant experience in a professional environment is required Prior executive assistant with church experience highly desirable Proficient with Google Workspace and/or Microsoft Office products Professional experience exercising excellent written and verbal communication skills, including the use of social media Knowledge of administrative principles and best practices Must have a proven track record of being able to coordinate with high-capacity leaders and guests, exercising a high-level of professionalism, integrity, confidentiality, and relational strengths DUTIES & RESPONSIBILITIES Provide sophisticated calendar management for the Senior Pastor Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Senior Pastor Anticipate and be proactive with what the Senior Pastor requires to be properly prepared for leadership activities and responsibilities Work closely with the Senior Pastor to keep him well informed of upcoming commitments and responsibilities, following up appropriately Provide a "gateway" role, providing a bridge for smooth communication between the Senior Staff and constituencies Manage large projects and provide supporting research to the Senior Pastor Complete a broad variety of administrative tasks that facilitate the Senior Pastor's ability to effectively lead the organization Provide executive-level support for the Senior Pastor, including general and administrative duties Represent The Point to external organizations, churches, and vendors Host guests as needed Demonstrate proactive care and concern and anticipate needs for those they work closely with Bring care and/or staff needs to the Senior Pastor Other duties as assigned ATTRIBUTES OF THE IDEAL CANDIDATE High Emotional Intelligence, spiritual maturity, and resilience Competent, task and detail-oriented individual with the propensity for process improvement and "getting the job done" Adjusts very quickly to changes without getting overwhelmed Thrives in a fast-paced, ambitious, discrete, and high-accountability work environment Plans and organizes in advance Makes sound, critical decisions under pressure Able to self-evaluate, seek and respond to constructive feedback, and maintain self-awareness Comfortable providing respectful, thoughtful, and timely feedback to team members, fostering collaboration and driving continuous improvement in church operations Is relationally warm, nurturing, and encouraging to staff, leaders, and volunteers Proven trustworthiness in character by demonstrating strict confidentiality and integrity Understands the relational complexity of church leadership Must be flexible and ready to work outside of regular work hours as necessary EMPLOYMENT STATUS Full-Time, Salaried Sunday Thursday, or as required WORK LOCATION Charlottesville, VA (or surrounding area)

The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence. The Department of Athletics at the University of Virginia is currently seeking an Executive Assistant to support the Deputy Athletics Director, Chief Financial Officer/Chief Operation Officer and the Deputy Athletics Director, Chief Strategy Officer and General Manager, and several senior staff. In this role, you will play a critical part in ensuring the smooth operation of fundraising activities, meeting all guidelines set by the University of Virginia, the ACC, and the NCAA, managing administrative tasks, and enabling our executive staff to focus on building relationships and strategic priorities. Your attention to detail, excellent organizational skills, and ability to multitask will be instrumental to our success. Responsibilities include : * Assist with organizational, administrative, and operational support. * Establish and maintain office and recordkeeping systems and procedures. * Coordinate and manage the calendars of executive staff, scheduling meetings and special events. * Manage incoming and outgoing communications, prioritizing urgent matters. * Handle all assigned communication and correspondence including sensitive and confidential matters. * Coordinate travel arrangements and itineraries. * Assist in the planning and execution of special events. Provide on-site support during events as required. * Assist in tracking expenses and budgets, processing reimbursement requests, and maintaining financial records. * Manage pre-meeting activity, including pitch presentations and proposals. * Plan meetings and events. Coordinate arrangements with internal and/or external vendors. * Handle sensitive and confidential information with utmost discretion. * Interact with other university officers on behalf of the department to facilitate communications and critical information exchange. * Communicate and collaborate effectively with internal and external stakeholders. * Perform additional duties and tasks as directed by departmental leadership. Knowledge/Skills/Abilities: * Experience creating and developing presentations and materials. * Capacity to handle sensitive information and maintain confidentiality. * Ability to work both independently and as part of a team to contribute to team objectives. * Interact effectively with various levels of internal and external constituencies demonstrating understanding of protocol, political environment and implications while maintaining confidentiality. * Expertise to meet deadlines; juggle multiple projects simultaneously and tolerate changing deadlines and interruptions. * Strong written and verbal communication skills. * Basic knowledge of event planning and logistics. * Ability to conduct research. * Exceptional organizational skills. * Strong time-management skills. * High level of attention to detail. * Proficiency in using office software. * Tech savvy. MINIMUM REQUIREMENTS: Education: High School Diploma or equivalent required. Experience: 1+ year of relevant experience required. PREFERRED REQUIRMENTS: Education: * Associate's degree or higher. Experience: * Prior experience in administrative support roles, preferably in higher education, collegiate athletics environment, nonprofit or fundraising environment. * Prior experience within the University of Virginia (former student, student-athlete, or employee). * Familiarity with NCAA/ACC rules and regulations. * Internal UVA systems such as Chrome River, Workday, and DocuSign. TO APPLY: Please do not forward any applicant materials directly to staff of the Department of Athletics, as only applications received through this system will be considered. This position is open until filled, and the priority deadline for applications is December 5, 2025. This position will not sponsor applications for immigration now or in the future. Please apply through the UVA job board, search for R0078510 and complete an application online. Requested application materials include a letter of interest or cover letter, resume, and contact information for three professional references. Applications that do not contain all of the required documents will not receive full consideration. For information regarding the position or the application process, please contact Michele Jarman, Academic Recruiter. PHYSICAL DEMANDS: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.

The Executive Assistant is responsible for a variety of support and high-level assistance across a composite of administrative service areas in the Center for Diabetes Technology (the "Center") including management assistance, procurement, HR support, student support and services, Center communications, VISA management services, space and facilities management. The position, in addition to providing support to all faculty and staff, will provide principal assistance to the Chief Operating Officer. The planned responsibilities and authority are equivalent to other Executive Assistants across Grounds. The Executive Assistant is distinguished by their experience in performing the essential functions of the position. The primary focus is to support professional services, which may include project management, administrative program creation, support and oversight. This position may also serve in a lead role for certain administrative projects. Job Responsibilities: * Operate with the authority to affect, interpret, or implement operating practices as directed by the Chief Operating Officer. * Support business operations and planning, working closely with the Chief Operating Officer. * Perform a variety of operational duties that facilitate the day-to-day operations at the Center. * Interpret Center policies and procedures, assisting with decisions on specific operating processes at the Center. * Advise Chief Operating Officer, faculty and staff members on administrative requirements and issues. * Support the Chief Operating Officer with the coordination of confidential personnel matters. * Control and maintain personnel records of the Center and inform appropriate staff members of various HR matters. * Resolve problems that have a significant impact on the operational and administrative goals of the Center. * Represent the Center in meetings and serve on committees representing the interests to the Center. * Identify areas for additional opportunities for improvements in administrative operational matters through networking with colleagues and other UVA schools/units. * In addition to the above job responsibilities, other duties may be assigned. Other Key Activities: Executive Assistance * Support the leadership/executive team/Faculty * Scheduling - meetings, conferences, travel, visitors * Expense report - process leadership team expense and reimbursements * Special Events - organize and manage department events, including logistics, invitations, and onsite coordination * Communication of Center Wide Directives and scheduling of annual performance reviews Research Activities * Assist with organizing Distinguished Speaker Series Logistics * Conferences Planning and Scheduling Operations * Full Support to the Chief Operating Officer for all administrative matters * Visa Administration support - J1 & H1-B, TN, F1, etc. * Assist UVA HR in the recruitment and onboarding of new hires Office Management * Day to day operations of the 3rd floor research center Purchasing * Assist Finance with Procurement and Disbursement Activities MINIMUM REQUIREMENTS: Education: Bachelor's Degree or combination of education and related experience in lieu of a degree required. Experience: 4+ years of relevant experience required. Licensure: None. Preferred Qualifications: * Experience using Workday * 2+ years of work experience as an Executive Assistant PHYSICAL DEMANDS: This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. Salary will be commensurate with education and experience. This is an exempt-level, benefited position. Learn more about UVA benefits. This position is based in Charlottesville, VA, and must be performed fully on-site. Background checks and pre-employment health screenings will be conducted on all new hires prior to employment. HOW TO APPLY Please apply online, by searching for requisition number R0078593. Complete an application with the following documents: * Resume * Cover Letter Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration. Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. For questions about the application process, please contact Jeremy Brofft, Senior Recruiter at *******************. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.

Under the supervision of the Office Manager, the Administrative Assistant: performs duties as assigned that include receptionist, secretarial and operational duties for Physician Office Practice, while serving as the liaison between the patient, other staff and the physician initiates implementation of processes and or has access to all operational components of the office as required by daily operation has access to operational components of a practice includes access to physician's office, medical records, medical supplies Requirements High school education or equivalent required One year general office support experience required Medical office experience preferred Requires a basic understanding of general office routines and procedures with the ability to file accurately Basic knowledge of Microsoft Office Word and Excel; proficient with computers to include keyboarding, basic navigation and use of email (Outlook) Ability to work with multi-line phone and computer systems accurately and efficiently Effective customer service and relationship building skills with patients, visitors and staff; ability to respect dignity of all patients and follow HIPAA rules without breaches in confidentiality Ability to transcribe documents Proficient listening, verbal and written communication skills Some benefits of working at Augusta Health include: Insurance package including health, dental, and vision Retirement savings helping you to plan for your future Generous paid time off to promote work life balance Free onsite parking 24/7 armed security to ensure your safety Shift and weekend differentials Flexible scheduling Clinical ladder career path program Shared governance Tuition reimbursement Onsite child care Augusta Health Fitness Reimbursement Program Individualized orientation with dedicated preceptor Onsite credit union Employee discounts including the cafeteria, gift shop, pharmacy, and movie tickets Equal Opportunity Augusta Health recruits, hires and promotes qualified candidates for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran or military discharge status, and family medical or genetic information.

The University of Virginia is a highly competitive Division I program committed to academic and athletic excellence. The Department of Athletics at the University of Virginia is currently seeking an Executive Assistant to support the Deputy Athletic Director, Revenue Generation, and several senior level fundraisers. In this role, you will play a critical part in ensuring the smooth operation of fundraising activities, meeting all guidelines set by the University of Virginia, the ACC, and the NCAA, managing administrative tasks, and enabling our senior fundraisers to focus on building relationships and securing donations. Your attention to detail, excellent organizational skills, and ability to multitask will be instrumental to our success. Responsibilities include: * Organize the office and make day-to-day administrative and operational decisions. * Establish and maintain office and recordkeeping systems and procedures. * Coordinate and manage the calendars of senior fundraisers, scheduling meetings, donor visits, and fundraising events. * Manage incoming and outgoing communications, prioritizing urgent matters. * Handle all assigned communication and correspondence including sensitive and confidential matters. * Maintain an accurate and up-to-date donor database, recording donor interactions, contributions, and important notes. * Generate reports and donor profiles as needed to support fundraising efforts. * Coordinate travel arrangements and itineraries. * Assist in the planning and execution of fundraising events. Provide on-site support during events as required. * Assist in tracking fundraising expenses and budgets, processing reimbursement requests, and maintaining financial records. * Conduct research on potential donors and prospects. * In collaboration with department staff, develop and implement the fundraising strategy. based on existing goals and current fundraising deck. * Coordinate and collaborate with university departments and athletics staff. * Manage pre-meeting activity, including pitch presentations and proposals. * Plan meetings and events. Coordinate arrangements with internal and/or external vendors. * Handle sensitive and confidential information with utmost discretion. * Interact with other university officers on behalf of the department to facilitate communications and critical information exchange. * Communicate and collaborate effectively with internal and external stakeholders. * Perform additional duties and tasks as directed by departmental leadership. Knowledge/Skills/Abilities: * Basic knowledge of fundraising principles and strategies, including donor cultivation and stewardship. * Experience creating and developing presentations and materials. * Capacity to handle sensitive information and maintain confidentiality. * Ability to work both independently and as part of a team to contribute to team objectives. * Interact effectively with various levels of internal and external constituencies demonstrating understanding of protocol, political environment and implications while maintaining confidentiality. * Expertise to meet deadlines; juggle multiple projects simultaneously and tolerate changing deadlines and interruptions. * Familiarity with donor management software and databases. * Strong written and verbal communication skills. * Basic knowledge of event planning and logistics. * Ability to conduct research. * Exceptional organizational skills. * Strong time-management skills. * High level of attention to detail. * Proficiency in using office software. * Tech savvy. Minimum Requirements Education: High School Diploma or equivalent required. Experience: 1+ year of relevant experience required. Licensure: None. Preferred Qualifications: Education: Associate's degree or higher. Experience: * Prior experience in administrative support roles, preferably in higher education, collegiate athletics environment, nonprofit or fundraising environment. * Prior experience within the University of Virginia (former student, student-athlete, or employee). * Familiarity with NCAA/ACC rules and regulations. * Internal UVA systems such as Chrome River, Workday, and DocuSign. Application Process: Please do not submit any application materials to the Athletics Department as only applications received through the UVA job board will be considered. Search for 'R0078030' to apply. Internal applicants must apply through their UVA Workday profile by searching 'Jobs Hub.' Complete an application online with the following documents: * CV /resume * Cover letter * Contact information for three references. Applications that do not contain all required documents will not receive full consideration. For questions about the application process, please contact Michele Jarman, Academic Recruiter. The selected applicant will pass a background check. This position will not sponsor applicants for work visas now or in the future. The preferred deadline for applications is November 18, 2025. About the Position: This is a full time, benefited position with UVa benefits. Employees benefits package highlights include: * Moving and relocation assistance * 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off * Parental and Community Service Leave * Health plan with options to meet healthcare and financial needs available immediately * Retirement benefits * Tuition and professional development benefits after six months * Employee wellness program featuring activities to earn up to $500/year. This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs. The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA's commitment to non-discrimination and equal opportunity employment.