Senior administrative assistant jobs in Hawaii - 93 jobs

General Administrative Support Relieves the CEO/assigned Executive(s) of majority of administrative functions and tasks, ensuring the most effective/efficient use of the Executive's attention and focus. Drafts routine and specialized correspondences on behalf of the CEO/assigned Executive(s). Receives, reviews and determines the appropriate parties to channel/direct sensitive, proprietary, and confidential matters to. Actively follows up on the status of pending issues, conducts independent research on subject matters related to Executive's business areas and corporate position, and when appropriate responds independently on behalf of the executive in a timely manner. Responsible for the inventory of supplies on the Executive floor. Internal/External Contacts Coordinates and hosts a variety of internal and external visitors. Receives, escorts, and announces internal/external visitors to the Executive offices. Resolves meeting or event conflicts. Exercises independent judgment when prioritizing communications and determining urgency, escalation needs, and appropriate contact with CEO/assigned Executive(s). Assesses situations and interrupts CEO/assigned Executive(s) schedule for issues/situations that the Executive Assistant determines require immediate action. Answers and routes phone calls appropriately. Meeting/Calendar/Travel Oversees and maintains the calendar for CEO/assigned Executive(s) in highly organized and efficient manner. Evaluates and prioritizes appointments and meetings based on urgency and business impacts, adjusting as needed. Ensures CEO/assigned Executive(s) have an appropriate amount of time to effectively meet various obligations. Books venue(s) for meetings, creates agendas, obtains relevant handouts/brochures, and procures refreshments for the meeting. Maintains a global view of scheduling, efficiently and effectively coordinates with other assistants for meetings that require multiple Executives. Arranges and books complex multi leg itineraries for executive or assigned parties as required. Corporate Communications Monitors and manages the corporate communications channel for CEO/assigned Executive(s). Ensures the timely and accurate flow of information to and from the executive offices including but not limited to marketing initiatives, policy/procedure updates, corporate communications, and any other item that have companywide impact. Prepares and modifies presentations and responses for both internal and external audiences. Acts as a liaison by planning and scheduling across various communication channels to ensure all internal and external parties are well informed. Responds independently to complex matters of significance impacting business goals and outcomes. Special Projects Lead/coordinates internal and external special projects and community engagement activities, simple to complex in nature, based on Corporate goals or initiatives. Researches and evaluates vendors, obtains and reviews RFPs, conducts cost-benefit analysis, negotiates and enters into contracts for products or services on behalf of HMSA ensuring selection of the best vendor/contractor to meet project objective. Efficiently guides vendors/contractors through the Contract Vendor Management (CVM) process. Provides direction and guidance to volunteer staff and external vendors. Also responsible for miscellaneous support tasks during projects/events. Budgeting & Purchasing Reviews and approves purchase orders and invoices within assigned signing powers/levels. Acts as a liaison with various departments to ensure financial, budgeting, and accounting procedures are being followed, and authorizations are obtained. Performs all other miscellaneous responsibilities and duties as assigned or directed.

We are seeking a motivated and detail-oriented Executive Assistant Support professional to assist in the areas of corporate development, entity formation, compliance, and general administrative functions. This is an excellent opportunity for someone looking to grow their knowledge and skills in corporate operations and compliance within a supportive, fast-paced, and team-driven environment. The ideal candidate will be organized, proactive, eager to learn, and comfortable juggling multiple tasks. This role provides hands-on exposure to corporate governance, legal documentation, and administrative workflows, with the opportunity for professional development and career growth. Primary Responsibilities 1. New Entity & Venture Support • Assist with compiling and submitting documentation for new entities and joint ventures (JVs), including forms for Articles of Organization, IRS EINs, and business registration. • Support coordination with banking institutions and internal departments for new account setup and compliance. • Help maintain digital files and checklists for entity and JV documentation. • Attend internal meetings and partner calls to take notes, track follow-ups, and support task execution. • Conduct basic research on business names and competitors using online databases (e.g., DCCA, state registries). • Help update and distribute entity listings and compliance records to stakeholders. 2. System for Award Management (SAM) Assistance • Assist with inputting and updating company data within the SAM.gov portal.• Track key SAM.gov deadlines and support document preparation for renewals. • Help monitor status of active and inactive entities and perform competitor research as assigned. • Provide administrative assistance with federal reporting tasks (e.g., BioPreferred, Service Contracts). 3. Banking and Financial Documentation Support • Organize and maintain digital and physical banking records and binders. • Support preparation of bank account opening forms and user authorization documents. • Assist with internal recordkeeping related to ACH transfers and Positive Pay tracking. 4. Corporate Records and Compliance Administration • Help maintain and organize corporate binders, organizational charts, and official company records. • Update contact and registration information for registered agents across multiple states. • Assist with preparing and distributing corporate structure documents and compliance summaries. 5. General Executive and Administrative Support • Provide administrative support to the corporate development and compliance teams as needed. • Assist with document formatting, calendar scheduling, digital filing, and internal communication. • Contribute to process improvement efforts and help build best practices for compliance tracking. Preferred Qualifications • 1-3 years of experience in an administrative, executive support, or office coordination role (corporate or legal environment preferred). • Willingness and ability to learn new systems, regulatory requirements, and business processes. • Strong organizational skills, attention to detail, and follow-through. • Excellent written and verbal communication skills. • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); familiarity with shared drives and file systems.• Ability to maintain confidentiality and handle sensitive corporate information with discretion. • Interest in growing within corporate development, compliance, or legal support roles. • Exposure to government contracting is a plus but not required. Work Environment & Growth This position offers direct exposure to legal, compliance, and corporate development operations within a dynamic and growing company. You'll work alongside experienced professionals and leadership, with opportunities to build technical skills and advance within the department over time. We are committed to a merit-based hiring process that values individual skills, qualifications, and performance. Our hiring practices comply with all applicable federal, state, and executive orders, including the recent Executive Order on Equal Opportunity Hiring.

Alpha Excavation, founded in 2007 by Maui native Jason with just one piece of equipment, has grown into a full-service construction company specializing in Heavy Civil Construction, Water Well Drilling, Underground Utilities, Concrete, and Renewable Energy. Known for exceptional production, quality, and customer service, Alpha Inc. has built a strong reputation as a dependable partner across Hawaiʻi. Committed to sustainability, we leverage cutting-edge technology and a collaborative approach to deliver customized, high-quality projects that meet diverse client needs. Beyond construction, we actively contribute to Hawaiʻi's progress through renewable energy initiatives and critical infrastructure development. The Executive Assistant will operate as a key partner to the CEO, providing seamless support in all aspects of their day-to-day activities. This role requires a sharp strategic mindset, exceptional organizational skills, and the ability to operate independently, anticipating the CEO's needs and optimizing their time and impact. As the right hand to the CEO, you'll ensure their focus remains on high-priority strategic initiatives by managing time, communications, and external relationships at an elite level. What You'll Do Act as the primary point of contact on behalf of the CEO, managing relationships with high-profile stakeholders and other executive-level contacts. Oversee, prioritize, and respond when necessary to CEO's emails with a tailored ranking system, ensuring critical communications receive prompt attention while filtering and delegating as appropriate. Manage executive briefings, provide context and preparation materials for daily agendas, attend high-level meetings to capture and distribute actionable insights, and ensure follow-through on strategic decisions. Maintain a strategic and organized calendar for the CEO, managing requests with precision and serving as a gatekeeper. Arrange travel itineraries and high-profile event engagements, including accommodations, transport, and detailed agenda management to maximize productivity and visibility for the CEO. Collaborate with the internal communications team to manage PR-related initiatives and press interactions. Attach photos to all contacts with brief descriptions to facilitate recognition and relationship-building. Take the lead on select projects, working cross-functionally with departments to track milestones and support timely completion. Proactively coordinate and facilitate networking and engagement opportunities for the CEO locally, nationally, and internationally, maintaining strong connections within relevant industries and communities. Maintain the highest level of confidentiality and discretion, particularly in sensitive, strategic, or personal matters related to the CEO and company operations. Who You Are Minimum of 5 years supporting C-suite executives, preferably a CEO. Exceptional organizational, interpersonal, and communication skills; adept at multitasking and maintaining a high level of discretion and confidentiality. Strong proficiency in email management systems, Microsoft Office Suite, Google Workspace, and task management tools. Highly proactive, adaptable, and able to anticipate the needs of the CEO. Professional, confident, and an excellent relationship builder. Benefits 401(k) Plan with Employer Match: 100% match on contributions up to 3% of your salary. Comprehensive Health Insurance: Includes medical, dental, and vision coverage. Life Insurance: Short-term and long-term coverage to protect your family's future.

PURPOSE STATEMENT: The Executive Assistant provides high-level administrative support to Information Technology, Sustainability Government & Community Relations, and Clean Energy and Innovation. This role is responsible for a wide range of responsibilities, including meeting and event coordination, contract and budget administration, invoice and expense processing, and travel arrangements. Responsibilities ESSENTIAL FUNCTIONS/RESPONSIBILITIES: Manages invoice submissions, tracking, and follow up with vendors or internal teams. Initiates and process PO requests and contract routing forms and contract management. Assists with budget tracking and reporting. Prepares and submits expense reports. Manages travel requests and bookings. Assists in recording and tracking vendor quotes and agreements Supports the preparation and execution of NDA's and other contract support. Provides general administrative support as needed. Collaborates regularly with other office support staff as backup support and on daily tasks and projects to accomplish overall company objectives. Prepares business correspondence including but not limited to emails, letters, and reports. OTHER FUNCTIONS/RESPONSIBILITIES: Complies with all safety rules and cooperates in the fullest in the promotion of safety and safe work habits, including the reporting of any unsafe conditions or acts. Maintains all EH&S training on a current basis. Complies with all applicable corporate and Hawaii Gas policies and procedures. Maintains assigned work area and equipment in a clean, orderly and safe manner; performs housekeeping duties as required and/or instructed. Works in a safe and responsible manner. Performs all other related duties as instructed by supervisor/manager. Qualifications Required Education and/or Work Experience: Associate's degree in related field; or equivalent experience may be considered. Three (3) to five (5) years of administrative experience Type minimum 50 wpm. Experience managing multiple calendars. Experience booking travel. Experience of budget management. Proficient in the use of MS Office suite of tools (Outlook, Word, Excel, Access, and PowerPoint) as well as standard office equipment. Preferred Education and/or Work Experience: Bachelor's Degree in Business Administration or related field.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Job DescriptionDescriptionExecutive Assistant Pay scale: up to $56K - 72K annually, depending on experience Hire on Incentives MyTeam Medical Staffing Services seeks to fill an Executive Assistant positions. Position is full time located in Honolulu, HI. Interested candidates should have a minimum of 5 years of current executive team required. Executive Assistant provides administrative support and assistance to the CEO/Executive Director. The position also assists other members of the Executive team as needed. The Executive Assistant is expected to operate as a business partner on important matters with little oversight. Regular and reliable on-site attendance is required. Key Responsibilities Welcome guests, vendors, applicants and other visitors by greeting them and addressing inquires while maintaining excellent customer service. Protect operations by keeping information confidential. Provide historical reference by developing and utilizing filing and retrieval systems. Record meeting minutes and file accordingly. Coordinate activities for Board meetings, All-Staff meetings, Provider meetings and other meetings and training sessions. Work effectively as an individual contributor and as a member of a team on select and ongoing projects. Open, sort, and distribute incoming mail and other correspondence. Sort, stamp and otherwise process outgoing mail and other correspondence. Maintain an organized and efficient work space. Skills, Knowledge and Expertise Bachelor's degree from an accredited college or university required Minimum 5-years of experience supporting an Executive team required. Demonstrated ability to deliver desired results Proficient in Excel, Work, and Outlook High level of attention to detail Strong organizational skills Ability to prioritize key business objectives and respond quickly to changing priorities Able to multi-task and work in a fast-paced environment

At Coffman Engineers, we serve as both prime consultant and sub consultant on projects large and small, including commercial, retail, institutional, government, industrial, and project/construction management. Incorporated in 1979, we have employees in more than 23 locations serving clients across the United States and overseas. To meet client objectives and to integrate our many disciplines, we can create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control, as well as commissioning professionals. This ability has made us a leader in the engineering and construction communities, and has strengthened our reputation as being progressive, innovative, and a great place to work. Job Description We are looking for just the right person to fill a key role for Coffman Engineers' Honolulu office. Come join our team as an Administrative Assistant performing a wide variety of tasks. Put your administrative skills to good use in our busy, fun-filled office as the first point-of-contact for our employees and clients! Your tasks will vary from day-to-day and will include: word processing, proposal support, archiving, facilities management, travel assistance, event coordination, and front desk management, including answering the phone and referring inquiries. Most importantly, you will serve as the “friendly face” of our office to employees and clients! Qualifications Two-year degree or equivalent strongly preferred, four-year degree a plus Proficient with Microsoft Office 360 applications (Word, Excel, Teams, and PowerPoint) 3+ years of related administrative experience Excellent communication and organization skills Accounting and SpecsIntact experience is a plus but not required Valid driver's license Expected hourly rate: $22.00 - $29.00 (depending on experience) This position is not eligible for sponsorship. Additional Information Why Work at Coffman? You could choose to work anywhere, so why work at Coffman Engineers? Because we believe our culture of excellence, unique business model, and employees set us apart. Simply stated, we are a group of creative, high-performing people who like working together and who believe that what we do makes a difference. Employees say it feels like working with a group of friends in a small office while enjoying the benefits and perks of working for a large firm. Our culture isn't the only thing that makes us different, but it drives everything we do. Coffman offers comprehensive benefits, a flexible PTO program, supportive office environment, professional development opportunities, and regular employee activities (breakfast, wellness activities BBQs, and various social and community activities). But the best part of working at Coffman is being in an environment that allows you to be yourself, be respected, and work alongside other intelligent, motivated people, while you impact the built environment around you! Don't take our word for it. Check out what others are saying: ********************************************************************** Coffman At A Glance: 45 years in business 850+ employees serving clients throughout the U.S. and overseas from more than 23 locations Multidiscipline engineering services plus corrosion control, commissioning and project/construction management #34 Top 80 Engineering Firms, Building Design+Construction, 2022 #29 Zweig Group Hot Firm List, Zweig Group, 2021 #157 Top 500 Design Firms, Engineering News-Record, 2023, 2024 #1 Hawaii's Healthiest Employers, Healthiest Employers, 2020 Applying You must apply online for this position. If you are unable to complete our online application process, or if you need assistance to do so, let us know so we can provide a reasonable accommodation. If you are experiencing problems applying through our system, please try again using a different browser or an updated version of your current browser. If that doesn't work, please contact us directly. Equal Opportunity Statement This position is direct with Coffman Engineers; we are an Equal Opportunity Employer. We do not discriminate on the basis of any status protected under federal, state, or local law. Follow Us! *************** Twitter: @CoffmanEngineer Instagram: @CoffmanEngineers LinkedIn: ************************************************** Facebook: @CoffmanEngineers

General Administrative Support Relieves the CEO/assigned Executive(s) of majority of administrative functions and tasks, ensuring the most effective/efficient use of the Executive's attention and focus. Drafts routine and specialized correspondences on behalf of the CEO/assigned Executive(s). Receives, reviews and determines the appropriate parties to channel/direct sensitive, proprietary, and confidential matters to. Actively follows up on the status of pending issues, conducts independent research on subject matters related to Executive's business areas and corporate position, and when appropriate responds independently on behalf of the executive in a timely manner. Responsible for the inventory of supplies on the Executive floor. Internal/External Contacts Coordinates and hosts a variety of internal and external visitors. Receives, escorts, and announces internal/external visitors to the Executive offices. Resolves meeting or event conflicts. Exercises independent judgment when prioritizing communications and determining urgency, escalation needs, and appropriate contact with CEO/assigned Executive(s). Assesses situations and interrupts CEO/assigned Executive(s) schedule for issues/situations that the Executive Assistant determines require immediate action. Answers and routes phone calls appropriately. Meeting/Calendar/Travel Oversees and maintains the calendar for CEO/assigned Executive(s) in highly organized and efficient manner. Evaluates and prioritizes appointments and meetings based on urgency and business impacts, adjusting as needed. Ensures CEO/assigned Executive(s) have an appropriate amount of time to effectively meet various obligations. Books venue(s) for meetings, creates agendas, obtains relevant handouts/brochures, and procures refreshments for the meeting. Maintains a global view of scheduling, efficiently and effectively coordinates with other assistants for meetings that require multiple Executives. Arranges and books complex multi leg itineraries for executive or assigned parties as required. Corporate Communications Monitors and manages the corporate communications channel for CEO/assigned Executive(s). Ensures the timely and accurate flow of information to and from the executive offices including but not limited to marketing initiatives, policy/procedure updates, corporate communications, and any other item that have companywide impact. Prepares and modifies presentations and responses for both internal and external audiences. Acts as a liaison by planning and scheduling across various communication channels to ensure all internal and external parties are well informed. Responds independently to complex matters of significance impacting business goals and outcomes. Special Projects Lead/coordinates internal and external special projects and community engagement activities, simple to complex in nature, based on Corporate goals or initiatives. Researches and evaluates vendors, obtains and reviews RFPs, conducts cost-benefit analysis, negotiates and enters into contracts for products or services on behalf of HMSA ensuring selection of the best vendor/contractor to meet project objective. Efficiently guides vendors/contractors through the Contract Vendor Management (CVM) process. Provides direction and guidance to volunteer staff and external vendors. Also responsible for miscellaneous support tasks during projects/events. Budgeting & Purchasing Reviews and approves purchase orders and invoices within assigned signing powers/levels. Acts as a liaison with various departments to ensure financial, budgeting, and accounting procedures are being followed, and authorizations are obtained. Performs all other miscellaneous responsibilities and duties as assigned or directed.

Benefits/Perks Competitive Compensation Paid Time Off ESOP Profit Sharing Plan Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to assist the Office Manager and secretarial support to our engineering staff, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Provide administrative support for the Office Manager and the engineering staff Perform clerical duties, which include word processing, responding to mail and correspondence, scanning, copying, answering incoming phone calls and route them to the appropriate person, faxing and filing Monitor the inventory of office supplies, kitchen supplies, and equipment supplies; order supplies as needed to ensure no shortage. Must be able to lift a case of soda to restock the refrigerator and kitchen cabinets Schedule appointments and maintain a calendar Organize meetings Write emails, memos, and letters and distribute them appropriately Assist with coordinating company events Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associate's degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Excel, Outlook, Access, database applications and graphics software (PowerPoint) Highly organized with excellent time management skills and the ability to prioritize projects Demonstrated ability to establish workload priorities and effectively handle multiple tasks simultaneously Possesses excellent customer service skills and values teamwork, achievement, and demonstrates high motivation and initiative. Has excellent communication skills (verbal, written, and listening skills) Compensation: $22.00 - $25.00 per hour Our Story We are an employee-owned, full-service structural engineering firm. Dedicated to the highest level of technical expertise, we take a solutions-driven approach to building and infrastructure design, inspection services and forensic assessment. Founded in 1995 by Ken Hayashida as a client and community-focused company, we foster a culture where ideas, experiences and knowledge are readily exchanged. We believe that innovation and technical excellence provides vital insight, optimizes development and maximizes value. Collaborating closely with our clients and community, we're committed to delivering technical excellence that builds sustainability and resilience. Join Our Team At KAI Hawaii, we foster a culture of continual improvement and innovation. Working together as one family or ‘ ohana, we help to enhance each other's strengths and foster creativity to successfully solve challenges and create opportunities. Sharing our experience and expertise, we support and encourage each other, valuing individual and team well-being.

Administrative Assistant - Coordinator/Scheduler PuroClean, a leader in emergency property restoration services, helps families and businesses take care of water, fire, mold, biohazard, and other types of property damage. We are a local, stable, family-owned company looking for reliable and friendly individuals who have a desire to help others. Why PuroClean? * Location: Waipio (next to Costco) - avoid traffic * Competitive pay - $16-20/hr, depending on experience * Medical/dental/vision insurance * Paid time off - vacation, holiday, personal * Bonus opportunities available * Free parking * Consistent schedule: Full time (Monday-Friday, 8am-5pm) * Pay frequency - weekly Responsibilities: * Answer phones * Provide great customer service over the phone * Follow up with customers and vendors * Assist with scheduling and coordination * Prepare and format reports * Written/verbal communication * Data entry and make photo copies * General office duties * Administrative projects and support Qualifications: * Experience: minimum of 2 years of office experience * Type at least 40 wpm * Proficient at Microsoft Office (Word, Excel, Outlook) * Good computer skills * Reliable transportation to our office in Pearl City Industrial (near Sam's Club) * Willing to work some nights and weekends answering phones Ideal Qualities: * Passion to serve customers and make a difference * Excellent organizational skills and detail-oriented * Proven track record of managing multiple priorities with time-sensitive deadlines * Friendly and empathetic * Skilled in taking initiative and problem-solving * Effective communication skills - verbal and written * Ability to work under minimal supervision * Thrives in fast paced environments * Knowledge of office administration, work process/flows, clerical work, use of office equipment * Experience with scheduling and job coordination

The authorized level of the position is School Administrative Services Assistant III. Applications are being accepted down to the School Administrative Services Assistant I in the event of recruiting difficulties. Salary Range: School Administrative Services Assistant I, SR-12: $3,892.00 per month School Administrative Services Assistant II, SR-14: $4,208.00 per month School Administrative Services Assistant III, SR-16: $4,557.00 per month Examples of Duties Assists the principal with daily administrative services functions by: * Planning, supervising and/or providing office support and related services to meet priorities * Supervising and/or participating in greeting and ascertaining the purpose of callers and assisting or referring them as necessary * Answering or referring inquiries on policies, regulations, procedures and activities of the school, the Department of Education and the State * Contacting parents, departmental offices, other governmental agencies, business concerns and community groups for information required by the school or to disseminate information and secure cooperation * Reviewing and distributing incoming correspondence, circulars and other material * Composing routine and special letters * Informing the principal of matters requiring immediate attention and concerns relative to appointments, commitments and deadlines * Establishing, organizing and maintaining office files * Maintaining personnel records for the staff * Processing payroll and performing related work * Registering students and maintaining student records * Collecting cash, maintaining a variety of fiscal records and posting and summarizing financial data to report forms * Preparing and submitting purchase orders and/or requisitions, checking goods received against invoices and maintaining pertinent records * Maintaining inventory records, performing physical inventory and completing report forms * Assisting officers of student clubs and other class or school organizations with record keeping, purchases, etc. * Gathering, maintaining and compiling information for business office and student service reports * Operating and maintaining a variety of standard office machines * Typing letters, reports, schedules, bulletins and other material * Cutting stencils, duplicating and distributing a variety of material * Instructing, assigning and reviewing the work of students assigned to the office * May supervise clerical personnel and may take and transcribe shorthand dictation. Minimum Qualifications Education Requirement: Graduation from high school. Excess general or specialized experience as described below or other work experience requiring the ability to read, comprehend and apply written directions or a high degree of verbal skills may be substituted for education on a year-for-year basis. Experience Requirements: Except for the substitution provided for in these specifications, applicants must have had experience of the kind and quality described below and in the amounts shown in the following table or any equivalent combination of training and experience: Class TitleGeneral Experience (Yrs) Spclzd Experience (Yrs) Total Experience (Yrs) SCHOOL ADM SVCS ASST I202 SCHOOL ADM SVCS ASST II213 SCHOOL ADM SVCS ASST III224 General Experience: Progressively responsible work experience which involved skilled typing using a typewriter or word processing equipment in performing a variety of standard clerical work such as typing of correspondence, reports and other material; knowledge of English grammar, spelling and arithmetic; use of common office appliances and equipment; the ability to read and understand oral and written instructions; carry out procedures in clerical work systems; speak and write simply and directly; observe differences in copy and proofread words and numbers quickly and accurately; operate various kinds of office equipment. Specialized Experience: Responsible clerical experience in a Hawaii public school setting in the capacity of chief clerical assistant to the principal. Such experience must have involved the performance of administrative office services and support functions of a school and skilled typing. Skilled Typing Requirement: Applicants must be able to type accurately (using a typewriter or word processor) from plain or corrected copy at the rate of 40 net words per minute. Substitutions Allowed: 1. Successful completion of a one-year clerical or business curriculum, which included courses in English, arithmetic, general clerical procedures and office machines, and typing, leading to a diploma, certificate or other comparable degree from an accredited community college, business or technical school, may be substituted for one year of General Experience. Applicants who have not graduated may receive partial credit towards general experience on the basis of fifteen semester hours or its equivalent in quarter credits or other units, for each half year of general experience up to a maximum of one year. To receive partial credit, the work completed must have included course work in typing proficiency. 2. Successful completion of a two-year clerical or business curriculum, which included courses in English, arithmetic, general clerical procedures and typing, leading to an Associate in science, diploma, certificate or comparable degree from an accredited community college, business or technical school, may be substituted for two years of General Experience. Applicants who have not graduated may receive partial credit toward the general experience requirements on the basis of fifteen semester hours or its equivalent in quarter credits or other units, for each half year of general experience up to a maximum of two years. To receive partial credit, the work completed must have included course work in typing proficiency. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 EDUCATION: Have you graduated from high school or equivalent; or do you have excess general or specialized experience as described in the minimum qualification requirements? From the options listed, select the one that applies to you. * A. I possess a High School Diploma. * B. I possess a General Equivalency Diploma (GED). * C. I do not possess a High School Diploma or GED, but I do possess (i) excess General Experience; (ii) experience that required the ability to read, comprehend, and apply written directions; or (iii) experience that required a high degree of verbal skill. * D. I do not meet any of the options above. 02 GENERAL EXPERIENCE: Do you possess two (2) years of work experience as described in the minimum qualification requirements? * Yes * No 03 GENERAL EXPERIENCE (cont): If you answered "NO" to the previous question, in the space below write "N/A" and proceed to the next question. If you answered "YES", please answer the following questions in the order given. Do not list volunteer experience as they will not be given consideration. To receive credit for substitute, on-call and temporary assignment (TA) work performed, consideration will be given upon receipt of official documents signed by your respective supervisor and/or personnel office. For TA work performed, attach or submit copies of the approved Form 10 (SF-10). Note: All employers listed below should also be listed in the Work Experience section on your application. Address EACH change in employer or position separately. (a) Official job title; (b) Employer's name; (c) Complete dates of employment (from mm/yyyy to mm/yyyy); (d) Average hours worked per week (Indicate type employment status: substitute, on-call, temporary, or full-time); (e) Name and official title of immediate supervisor; (How did your duties and responsibilities differ from his/hers?) (f) Describe in detail the duties you performed that clearly demonstrates your ability to: * Perform skilled typing using a typewriter or word processing equipment in performing a variety of standard clerical work, i.e. typing correspondence, reports and other material; * Knowledge of English grammar, spelling and arithmetic, and your ability to proofread words and numbers quickly and accurately; * Read and understand oral and written instructions; * Carry out procedures in clerical work systems, e.g., describe the programs and systems you used as a part of your job; * Speak and write simply and directly; and * List the office machines/equipment you operated as a part of your job. 04 SPECIALIZED EXPERIENCE: Do you posses at least one to three years work experience as described in the minimum qualification requirements? Please select the answer that best describes your years of work experience in a Hawaii public school setting as chief clerical assistant to the principal. * I possess at least one year of work experience. * I possess at least two years of work experience. * I possess at least three or more years of work experience. * I do not have any experience. 05 SPECIALIZED EXPERIENCE (cont): If you don't have experience, write "None", and proceed to the next question. If you indicated you have experience as a SCHOOL ADMINISTRATIVE SERVICES ASSISTANT (SASA) to a Hawaii public school principal, please answer the following questions. Address EACH change in employer or position separately. (a) Name of the Hawaii public school at which you were employed as a SASA; (b) Name of the Hawaii public school principal you worked for; (c) Your complete dates of employment (from mm/yyyy to mm/yyyy); (d) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); and, (e) A detailed and complete description of your duties performing administrative office services and support functions of a school and skilled typing. NOTE: Your application will be deemed incomplete if you copy/paste/reference your resume in the space provided since doing so is not considered a complete response to this question. 06 SUBSTITUTIONS ALLOWED: Successful completion of a clerical or business curriculum as described in the minimum qualifications requirements may be substituted for general experience. Select the option that applies to you. * I completed a ONE-year clerical or business curriculum and graduated with a diploma, certificate, or other comparable degree from an accredited community college or business/technical school. I will submit my official or copy of official transcript so that my coursework can be properly evaluated. I understand that to be credited, my transcript must show completion of coursework in English, Math/Arithmetic, General Clerical Procedures, Office Machines, and Typing. * I completed a TWO-year clerical or business curriculum and graduated with a diploma, certificate, or other comparable degree from an accredited community college or business/technical school. I will submit my official or copy of official transcript so that my coursework can be properly evaluated. I understand that to be credited, my transcript must show completion of coursework in English, Math/Arithmetic, General Clerical Procedures, Office Machines, and Typing. * I partially completed a clerical or business curriculum, including having already completed a course(s) in typing proficiency. I will submit my official or copy of official transcript so that my coursework can be properly evaluated. * I do not possess any of the above. 07 SELF-CERTIFICATION STATEMENT FOR TYPING: Applicants must possess the ability to perform a range of typing (keyboarding) tasks. To qualify, you must be able to type straight copy at a rate of 40 net words per minute. I understand that my typing (keyboarding) proficiency may be evaluated by the appointing authority, and that the Department of Education Office of Talent Management reserves the right to test me. Do you possess the typing (keyboarding) speed (net words per minute) of 40 net words per minute? * Yes * No 08 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************

Job DescriptionBenefits: 401(k) matching Bonus based on performance Company parties Competitive salary Dental insurance Employee discounts Flexible schedule Health insurance Paid time off Profit sharing Training & development Vision insurance EXPERIENCE IN THE FOLLOWING OFFICE DUTIES BUT NOT LIMITED TO: C ustomer Service Scheduling and Time Management-DENTRIX Registration-Data Entry Computer Software- Windows11- Microsoft (Word Excel) Collections by Phone Recalls by Phone Receptionist Clerical filing Accounts Payable Accounts Receivable Estimates and Treatment Plans Insurance Processing-HDS-Delta-VA- HMSA-HMAA-OTHER Account Management and Quality Control Internal Marketing-Weave External Marketing- Social Media-Facebook Team Player-Energic Upbeat-Self Starter OTHER BENEFITS Drug, Massage Therapy and Acupuncture

Job Posting Title Administrative Assistant, Hoomakaikai Employee Type Temporary Seasonal (Fixed Term) (Seasonal) Recruiting Start Date 11-03-2025 Job Exempt? No Recruiting End Date Open Until Filled Aloha mai! Mahalo for your interest in Kamehameha Schools. If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana! Kamehameha Schools is searching for an Administrative Assistant to support our Ho'omāka'ika'i Summer Program! This program hosts 5 week-long overnight sessions for rising 6th graders to support connecting with and exploring Hawaiian culture. This position will provide clerical/administrative support for this program, including Sundays. Hire Dates: March 2 (Monday) - July 17 (Friday) * Weekly Training: March 2 - June 6 * Program Dates: June 7 - July 10 * Closeout: July 13 - July 17 Shift Types: Day Shift * Sunday: 11am-5pm * Monday - Thursday: 6am-3:30pm * Friday: 6:30am-5pm Evening Shift * Sunday: 11am-8pm * Monday - Thursday: 12pm-8pm * Friday: 10am-5pm Learn more about Ho'omāka'ika'i here: ********************************************************************* Job Summary Provides administrative and office support for the summer school program. Responsible for filing, phones, email, processing documents, assisting with budgeting and purchasing activities (field trips, supplies, etc.), copying, distribution, data entry, compiling of various documents. Participates in the registration process for students to include but not limited to: registration, filling waitlist, mailouts, fee collection, withdrawals, etc. Serves as office manager for an assigned unit during the summer session. Essential Responsibilities * Provides administrative and office support for the Summer School Program including but not limited to: handling routine correspondences, transmitting, faxing, copying, filing, distributing, data entry and organizing as needed. Answers/directs phone calls assisting parents, students, counselors etc. with summer school attendance, questions, concerns and issues. Works in collaboration with other KS departments (admission, client services, financial aide) to assist families through the summer school process. * Assist with the registration students in a short period of time to include but not limited to: registering students in classes, bus and lunch; filling waitlist, mailouts, fee collection, document collection, withdrawals, etc. May include registration of new invitees who are required to attend summer school. * May serve as an office manager that assists the unit coordinator and assistant unit coordinator to ensure a safe, nurturing and stimulating learning environment in the unit. Maintains daily logs of all incoming visitors and students, transportation changes, medical services, early releases, etc. Maintains files, many confidential in nature that may include personnel, timesheets and attendance records for students and staff. Assists with budgeting and purchasing activities that correlate to the unit needs (field trips, supplies, etc.) Provides SMS and KS Connect support for the office to include but not limited to: running reports and rosters, finding student and parent demographic information, schedules, etc. May be assigned to bus duty, terminal duty, recess supervision, monitoring of students, etc. * Responsible for an end of summer report to include all duties through-out employment. Position Requirements Minimum Qualifications - An equivalent combination of education and experience may substitute for the requirements listed. * High school diploma or GED. * Minimum 2 years of related work experience. * Ability to manage multiple tasks and complex projects and meet competing deadlines * Ability to work in PC applications including word processing, spreadsheets, database, multimedia presentations, electronic mail and internet. * Strong written and verbal skills. * Ability to manage multiline phone system. * Excellent interpersonal skills to communicate effectively with various levels within and outside of KS to include administrators, faculty/staff, students, parents, vendors and to interact and work effectively with others in the Summer School program. * Ability to establish and maintain good relationships with various KS departments and divisions and work well within a team approach concept. * Ability to keep confidential information and data * Ability to work independently with little supervision, self motivated with the ability to take appropriate initiative, establish work priorities and balance competing priorities and deadlines. * Ability to work flexible hours. Preferred Qualifications * Familiar with KS programs, policies and procedures * Knowledge of Hawaiian Culture (i.e. values, programs, etc.) Physical Requirements * Frequently sit, perform desk based computer tasks and grasp light/fine manipulation. * Occasionally stand/walk, write by hand, and lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel, crawl, climb, reach/work about shoulder, grasp forcefully. Working Conditions * Hours during program: 6:30 a.m. - 3:15 p.m. Monday - Friday. * Work is conducted in an office environment and may require work to be conducted in non-standard workplaces. Disclaimer: The above statements are intended to describe the general nature and level of work being performed by incumbents assigned to this job. This is not intended to be an exhaustive list of all the responsibilities, duties and skills required. The incumbent may be expected to perform other duties as assigned. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at *********** or ************ if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. KS does not accept unauthorized solicitations of candidate referrals from third-party vendors (i.e. Staffing Agencies, Executive Recruitment Firms). Any third-party vendor who has interest in supporting KS's recruiting efforts must be authorized by Human Resources prior to the vendor's candidate applying with KS. Work Year Pay Range 20.00 Hourly Compensation and Benefits At Kamehameha Schools (KS), we recognize that compensation is just one facet of a fulfilling employment experience. Our commitment lies in fostering a positive work environment and equipping employees with the necessary resources to excel every day. Our Total Rewards Program embodies KS's dedication to the physical, mental, and financial well-being of our employee ʻohana. Explore our comprehensive Benefits Summary for more information. Primary Location Kapalama Campus City, State Honolulu, Hawaii Additional Locations

Company: Acutron, LLC The Administrative Assistant is responsible for providing administrative support to one or more departments within the company. Essential Duties & Responsibilities : Provides administrative support to multiple departments, including, but not limited to timecard administration, certified payroll support, contract processing, daily report tracking, opening/closing jobs folders, log maintenance (e.g., employee certifications, works orders, change orders, submittals), and report preparation (e.g., labor/material/job cost reports). Performs general administrative tasks, such as filing/organizing (hard copy and electronic) documents, organizing/stocking supplies, printing/copying/scanning/faxing, managing the phone system, labeling, preparing envelopes, sending mail, etc. Qualification/Requirements: Five to ten years of administrative or other work experience. Familiarity with the mechanical insulation or construction industry, in general, a plus. Strong communication skills (verbal and written). Ability to organize and prioritize in a fast-paced environment. Strong problem-solving skills and attention to detail. Proficiency in MS Word, Excel, and Outlook. Knowledge of QuickBooks and Timberline preferred. Work location: In person. Education/Training: High school diploma or equivalent preferred. Microsoft Office skills (Word and Excel). Benefits: Competitive compensation package Retirement savings options, including ESOP (Employee Stock Ownership Plan), 401(k) with employer matching contributions Health and Wellness: Medical, dental & drug insurance, flex spending account (FSA), group life insurance Time off and Work-Life Balance: Paid holidays & PTO Professional development opportunities About the Company : Acutron, LLC is the largest locally-owned and -operated mechanical insulation and firestopping company serving the State of Hawaii. The company services a wide range of projects, from residential service calls to government installations, commercial spaces, hospitals, and high rises. Management seeks to foster a collaborative work environment built upon the collective efforts of its team members. Employees are expected to adhere to the policies, procedures, and ethical standards of Acutron, LLC and its affiliate, Unitek Contracting Group. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. We are an Equal Employment Opportunity Employer. All employment decisions will be made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, genetic information, national origin, disability or protected veteran status.

Company: Acutron, LLC The Administrative Assistant is responsible for providing administrative support to one or more departments within the company. Essential Duties & Responsibilities: * Provides administrative support to multiple departments, including, but not limited to timecard administration, certified payroll support, contract processing, daily report tracking, opening/closing jobs folders, log maintenance (e.g., employee certifications, works orders, change orders, submittals), and report preparation (e.g., labor/material/job cost reports). * Performs general administrative tasks, such as filing/organizing (hard copy and electronic) documents, organizing/stocking supplies, printing/copying/scanning/faxing, managing the phone system, labeling, preparing envelopes, sending mail, etc. Qualification/Requirements: * Five to ten years of administrative or other work experience. * Familiarity with the mechanical insulation or construction industry, in general, a plus. * Strong communication skills (verbal and written). * Ability to organize and prioritize in a fast-paced environment. * Strong problem-solving skills and attention to detail. * Proficiency in MS Word, Excel, and Outlook. * Knowledge of QuickBooks and Timberline preferred. * Work location: In person. Education/Training: * High school diploma or equivalent preferred. * Microsoft Office skills (Word and Excel). Benefits: * Competitive compensation package * Retirement savings options, including ESOP (Employee Stock Ownership Plan), 401(k) with employer matching contributions * Health and Wellness: Medical, dental & drug insurance, flex spending account (FSA), group life insurance * Time off and Work-Life Balance: Paid holidays & PTO * Professional development opportunities About the Company: * Acutron, LLC is the largest locally-owned and -operated mechanical insulation and firestopping company serving the State of Hawaii. * The company services a wide range of projects, from residential service calls to government installations, commercial spaces, hospitals, and high rises. * Management seeks to foster a collaborative work environment built upon the collective efforts of its team members. * Employees are expected to adhere to the policies, procedures, and ethical standards of Acutron, LLC and its affiliate, Unitek Contracting Group. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. We are an Equal Employment Opportunity Employer. All employment decisions will be made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, genetic information, national origin, disability or protected veteran status.

Interested in putting your talents to work reimagining the way the world experiences healthcare? Look no further, the Administrative Assistant, Early Intervention is a key member of our team, who provides administrative support to ESH Early Intervention Program, including assisting with reports, data collection and general administrative tasks. ensuring an efficient, thorough, and compassionate experience. Besides being a people person, hyper-organized, and wanting to go the extra mile, successful multi-tasking is also part of the magic for this role, as you will utilize your agility and effectiveness in connecting with our staff and the families we serve. The ideal candidate will focus on excellence, be highly collaborative, voraciously curious, innovative by nature, and passionate about transforming healthcare. Joining our team also means that you want to be part of a culture that celebrates diversity, demands inclusion, and wants you to be authentically you. JOIN US! ESSENTIAL JOB FUNCTIONS Provides general administrative/project support for the Early Intervention (EI) Program Manager and staff. Compiles and maintains records and forms for all participants. Drafts and distributes correspondence for the Program Manager and professional staff. Coordinates incoming and outgoing mail. Coordinates and maintains the storage and destruction of records. Inputs and maintains participants' information into the Program and Department of Health-Early Intervention Section (DOH-EIS) databases. Compiles and prepares information for all reporting periods. Provides information and assistance to callers and visitors. Attends, participates in, and takes minutes for meetings. Creates and modifies forms for program operations/events. Maintains office and program supplies and equipment. This includes scheduling repairs, ordering supplies, and conducting an annual inventory. Serves as Petty Cash Fund Custodian as outlined by ESH. Prepares and submits invoices and request for payment forms. Processes forms/documents from employees, including timesheets, mileage reimbursements and annual requirement documents. Serves as back-up for Data Clerk. Attend, participate and collaborate in organization as well as department meetings, training, volunteer (and practicum) programs and events Assists with other department duties as outlined by manager Assists in maintaining a clean, hygienic, safe and “childproof” environment. Reports any safety concerns to the Program Manager. Must report in person to assigned office location a minimum of 3 days per week, up to 5 days per week, dependent on program needs as directed by management team. Must report in person to assigned office location within 24 hours as directed by EIS. QUALIFICATIONS Minimum Education, Experience & Training Equivalent to : High School diploma or GED required. Minimum one (1) year experience in administration. Associate's degree from an accredited college or university preferred . Knowledge & Skills: Understanding and compatibility to interact with families, professionals, and paraprofessionals. Understanding of, and respect for children with special needs and their families. Positive public relations attitude and approach when interacting with those served and the general public. Exercises confidentiality and discretion pertaining to the work environment and maintain all HIPAA requirements. Appropriately interprets and implements policies, procedures, and regulations of ESH; training provided. Works independently and takes initiative to complete assignments. Operating knowledge of a computer, applications and software, standard office and Microsoft (Outlook, Word and Excel). Typing at a minimum of 60 word per a minute. A commitment to the values of the organization while demonstrating good judgment, decision-making, flexibility, patience and discretion when dealing with confidential and sensitive matters. Work comfortably with individuals at all levels within the organization. Handles multiple tasks, adheres to timelines, and processes urgent projects while maintaining an attention to detail. Responds appropriately and immediately to emergencies as defined by ESH Emergency Procedure Guide/Safety Manual. Physical Requirements: Stand or sit for extended periods of time, stand for up to 6-8 hours a day. Frequent speaking and listening to clients, staff, and others in the workplace. Utilize computer, cell phone or desk phone and scanner/printer. Frequent proofreading and checking documents for accuracy. Must be able to communicate effectively within the workplace, read and write using the primary language within the workplace. CONDITIONS OF EMPLOYMENT Must obtain and maintain criminal record clearance through the Department of Justice (DOJ). The People & Performance Department must analyze DOJ/FBI live scan reports in accordance with applicable Federal, State, and Local laws, as well as fitness for the position. Must pass health screenings, obtain vaccinations and clear TB testing based on company policies. Must obtain and maintain clearance through the Office of Inspector General. Must attend all required training. Time Type: Full time Compensation:$19-20 Hourly The statements contained in this job description reflect general details as necessary to describe the principal functions of this job. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas as deemed fit for the organization. Easterseals Hawaii is an equal opportunity employer.

At Coffman Engineers, we serve as both prime consultant and sub consultant on projects large and small, including commercial, retail, institutional, government, industrial, and project/construction management. Incorporated in 1979, we have employees in more than 23 locations serving clients across the United States and overseas. To meet client objectives and to integrate our many disciplines, we can create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control, as well as commissioning professionals. This ability has made us a leader in the engineering and construction communities, and has strengthened our reputation as being progressive, innovative, and a great place to work. Job Description We are looking for just the right person to fill a key role for Coffman Engineers' Honolulu office. Come join our team as an Administrative Assistant performing a wide variety of tasks. Put your administrative skills to good use in our busy, fun-filled office as the first point-of-contact for our employees and clients! Your tasks will vary from day-to-day and will include: word processing, proposal support, archiving, facilities management, travel assistance, event coordination, and front desk management, including answering the phone and referring inquiries. Most importantly, you will serve as the “friendly face” of our office to employees and clients! Qualifications Two-year degree or equivalent strongly preferred, four-year degree a plus Proficient with Microsoft Office 360 applications (Word, Excel, Teams, and PowerPoint) 3+ years of related administrative experience Excellent communication and organization skills Accounting and SpecsIntact experience is a plus but not required Valid driver's license Expected hourly rate: $22.00 - $29.00 (depending on experience) This position is not eligible for sponsorship. Additional Information Why Work at Coffman? You could choose to work anywhere, so why work at Coffman Engineers? Because we believe our culture of excellence, unique business model, and employees set us apart. Simply stated, we are a group of creative, high-performing people who like working together and who believe that what we do makes a difference. Employees say it feels like working with a group of friends in a small office while enjoying the benefits and perks of working for a large firm. Our culture isn't the only thing that makes us different, but it drives everything we do. Coffman offers comprehensive benefits, a flexible PTO program, supportive office environment, professional development opportunities, and regular employee activities (breakfast, wellness activities BBQs, and various social and community activities). But the best part of working at Coffman is being in an environment that allows you to be yourself, be respected, and work alongside other intelligent, motivated people, while you impact the built environment around you! Don't take our word for it. Check out what others are saying: ********************************************************************** Coffman At A Glance: 45 years in business 850+ employees serving clients throughout the U.S. and overseas from more than 23 locations Multidiscipline engineering services plus corrosion control, commissioning and project/construction management #34 Top 80 Engineering Firms, Building Design+Construction, 2022 #29 Zweig Group Hot Firm List, Zweig Group, 2021 #157 Top 500 Design Firms, Engineering News-Record, 2023, 2024 #1 Hawaii's Healthiest Employers, Healthiest Employers, 2020 Applying You must apply online for this position. If you are unable to complete our online application process, or if you need assistance to do so, let us know so we can provide a reasonable accommodation. If you are experiencing problems applying through our system, please try again using a different browser or an updated version of your current browser. If that doesn't work, please contact us directly. Equal Opportunity Statement This position is direct with Coffman Engineers; we are an Equal Opportunity Employer. We do not discriminate on the basis of any status protected under federal, state, or local law. Follow Us! *************** Twitter: @CoffmanEngineer Instagram: @CoffmanEngineers LinkedIn: ************************************************** Facebook: @CoffmanEngineers

The authorized level of the position is School Administrative Services Assistant IV. Applications are being accepted down to the School Administrative Services Assistant I in the event of recruiting difficulties. Salary Range: School Administrative Services Assistant I, SR-12: $3,892.00 per month School Administrative Services Assistant II, SR-14: $4,208.00 per month School Administrative Services Assistant III, SR-16: $4,557.00 per month School Administrative Services Assistant IV, SR-18: $4,925.00 per month Examples of Duties Assists the principal with daily administrative services functions by: * Planning, supervising and/or providing office support and related services to meet priorities * Supervising and/or participating in greeting and ascertaining the purpose of callers and assisting or referring them as necessary * Answering or referring inquiries on policies, regulations, procedures and activities of the school, the Department of Education and the State * Contacting parents, departmental offices, other governmental agencies, business concerns and community groups for information required by the school or to disseminate information and secure cooperation * Reviewing and distributing incoming correspondence, circulars and other material * Composing routine and special letters * Informing the principal of matters requiring immediate attention and concerns relative to appointments, commitments and deadlines * Establishing, organizing and maintaining office files * Maintaining personnel records for the staff * Processing payroll and performing related work * Registering students and maintaining student records * Collecting cash, maintaining a variety of fiscal records and posting and summarizing financial data to report forms * Preparing and submitting purchase orders and/or requisitions, checking goods received against invoices and maintaining pertinent records * Maintaining inventory records, performing physical inventory and completing report forms * Assisting officers of student clubs and other class or school organizations with record keeping, purchases, etc. * Gathering, maintaining and compiling information for business office and student service reports * Operating and maintaining a variety of standard office machines * Typing letters, reports, schedules, bulletins and other material * Cutting stencils, duplicating and distributing a variety of material * Instructing, assigning and reviewing the work of students assigned to the office * May supervise clerical personnel and may take and transcribe shorthand dictation. Minimum Qualifications Education Requirement: Graduation from high school. Excess general or specialized experience as described below or other work experience requiring the ability to read, comprehend and apply written directions or a high degree of verbal skills may be substituted for education on a year-for-year basis. Experience Requirements: Except for the substitution provided for in these specifications, applicants must have had experience of the kind and quality described below and in the amounts shown in the following table or any equivalent combination of training and experience: Class TitleGeneral Experience (Yrs) Spclzd Experience (Yrs) Total Experience (Yrs) SCHOOL ADM SVCS ASST I202 SCHOOL ADM SVCS ASST II213 SCHOOL ADM SVCS ASST III224SCHOOL ADM SVCS ASST IV 235 General Experience: Progressively responsible work experience which involved skilled typing using a typewriter or word processing equipment in performing a variety of standard clerical work such as typing of correspondence, reports and other material; knowledge of English grammar, spelling and arithmetic; use of common office appliances and equipment; the ability to read and understand oral and written instructions; carry out procedures in clerical work systems; speak and write simply and directly; observe differences in copy and proofread words and numbers quickly and accurately; operate various kinds of office equipment. Specialized Experience: Responsible clerical experience in a Hawaii public school setting in the capacity of chief clerical assistant to the principal. Such experience must have involved the performance of administrative office services and support functions of a school and skilled typing. Skilled Typing Requirement: Applicants must be able to type accurately (using a typewriter or word processor) from plain or corrected copy at the rate of 40 net words per minute. Substitutions Allowed: 1. Successful completion of a one-year clerical or business curriculum, which included courses in English, arithmetic, general clerical procedures and office machines, and typing, leading to a diploma, certificate or other comparable degree from an accredited community college, business or technical school, may be substituted for one year of General Experience. Applicants who have not graduated may receive partial credit towards general experience on the basis of fifteen semester hours or its equivalent in quarter credits or other units, for each half year of general experience up to a maximum of one year. To receive partial credit, the work completed must have included course work in typing proficiency. 2. Successful completion of a two-year clerical or business curriculum, which included courses in English, arithmetic, general clerical procedures and typing, leading to an Associate in science, diploma, certificate or comparable degree from an accredited community college, business or technical school, may be substituted for two years of General Experience. Applicants who have not graduated may receive partial credit toward the general experience requirements on the basis of fifteen semester hours or its equivalent in quarter credits or other units, for each half year of general experience up to a maximum of two years. To receive partial credit, the work completed must have included course work in typing proficiency. Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered. Supplemental Information Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years. Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: * A copy of the applicant's TA History Report or equivalent system-generated report; * A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or, * Copies of the applicant's signed SF-10 Forms. Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education. Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force. Equal Opportunity The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes. Payday New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month. 12-month civil service and SSP employees enjoy a range of competitive benefits: * Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year. * Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. * Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits. * Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan. * Group Life Insurance: The State provides a free life insurance policy for employees and retirees. * Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld. * Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis. * Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits. * Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products. * Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available. * Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program. * Social Security: As an employer, the State also contributes to an employee's social security account. * Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation. * Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining. The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements. 01 EDUCATION: Have you graduated from high school or equivalent; or do you have excess general or specialized experience as described in the minimum qualification requirements? From the options listed, select the one that applies to you. * A. I possess a High School Diploma. * B. I possess a General Equivalency Diploma (GED). * C. I do not possess a High School Diploma or GED, but I do possess (i) excess General Experience; (ii) experience that required the ability to read, comprehend, and apply written directions; or (iii) experience that required a high degree of verbal skill. * D. I do not meet any of the options above. 02 GENERAL EXPERIENCE: Do you possess two (2) years of work experience as described in the minimum qualification requirements? * Yes * No 03 GENERAL EXPERIENCE (cont): If you answered "NO" to the previous question, in the space below write "N/A" and proceed to the next question. If you answered "YES", please answer the following questions in the order given. Do not list volunteer experience as they will not be given consideration. To receive credit for substitute, on-call and temporary assignment (TA) work performed, consideration will be given upon receipt of official documents signed by your respective supervisor and/or personnel office. For TA work performed, attach or submit copies of the approved Form 10 (SF-10). Note: All employers listed below should also be listed in the Work Experience section on your application. Address EACH change in employer or position separately. (a) Official job title; (b) Employer's name; (c) Complete dates of employment (from mm/yyyy to mm/yyyy); (d) Average hours worked per week (Indicate type employment status: substitute, on-call, temporary, or full-time); (e) Name and official title of immediate supervisor; (How did your duties and responsibilities differ from his/hers?) (f) Describe in detail the duties you performed that clearly demonstrates your ability to: * Perform skilled typing using a typewriter or word processing equipment in performing a variety of standard clerical work, i.e. typing correspondence, reports and other material; * Knowledge of English grammar, spelling and arithmetic, and your ability to proofread words and numbers quickly and accurately; * Read and understand oral and written instructions; * Carry out procedures in clerical work systems, e.g., describe the programs and systems you used as a part of your job; * Speak and write simply and directly; and * List the office machines/equipment you operated as a part of your job. 04 SPECIALIZED EXPERIENCE: Do you posses at least one to three years work experience as described in the minimum qualification requirements? Please select the answer that best describes your years of work experience in a Hawaii public school setting as chief clerical assistant to the principal. * I possess at least one year of work experience. * I possess at least two years of work experience. * I possess at least three or more years of work experience. * I do not have any experience. 05 SPECIALIZED EXPERIENCE (cont): If you don't have experience, write "None", and proceed to the next question. If you indicated you have experience as a SCHOOL ADMINISTRATIVE SERVICES ASSISTANT (SASA) to a Hawaii public school principal, please answer the following questions. Address EACH change in employer or position separately. (a) Name of the Hawaii public school at which you were employed as a SASA; (b) Name of the Hawaii public school principal you worked for; (c) Your complete dates of employment (from mm/yyyy to mm/yyyy); (d) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked endorsed and signed by your respective supervisor and/or personnel office. Copies of SF-10 forms are acceptable for TA hours.); and, (e) A detailed and complete description of your duties performing administrative office services and support functions of a school and skilled typing. NOTE: Your application will be deemed incomplete if you copy/paste/reference your resume in the space provided since doing so is not considered a complete response to this question. 06 SUBSTITUTIONS FOR GENERAL EXPERIENCE: Successful completion of a clerical or business curriculum as described in the minimum qualifications requirements may be substituted for General Experience. Select the option that applies to you. * I completed a ONE-year clerical or business curriculum and graduated with a diploma, certificate, or other comparable degree from an accredited community college or business/technical school. I will submit my official or copy of official transcript so that my coursework can be properly evaluated. I understand that to be credited, my transcript must show completion of coursework in English, Math/Arithmetic, General Clerical Procedures, Office Machines, and Typing. * I completed a TWO-year clerical or business curriculum and graduated with a diploma, certificate, or other comparable degree from an accredited community college or business/technical school. I will submit my official or copy of official transcript so that my coursework can be properly evaluated. I understand that to be credited, my transcript must show completion of coursework in English, Math/Arithmetic, General Clerical Procedures, Office Machines, and Typing. * I partially completed a clerical or business curriculum, including having already completed a course(s) in typing proficiency. I will submit my official or copy of official transcript so that my coursework can be properly evaluated. * I do not possess any of the above. 07 SELF-CERTIFICATION STATEMENT FOR TYPING: Applicants must possess the ability to perform a range of typing (keyboarding) tasks. To qualify, you must be able to type straight copy at a rate of 40 net words per minute. I understand that my typing (keyboarding) proficiency may be evaluated by the appointing authority, and that the Department of Education Office of Talent Management reserves the right to test me. I possess the typing (keyboarding) speed (net words per minute) of: 08 TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS: Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application. If these documents are NOT received by the deadline, your application may be rejected. * I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days. * I understand, but I will not submit the required information. I understand that my application may be rejected. * I have previously submitted my verifying documents for another recruitment. Required Question Employer Hawaii State Department of Education Address P.O. Box 2360 Honolulu, Hawaii, 96804 Website ***********************************

At Coffman Engineers, we serve as both prime consultant and sub consultant on projects large and small, including commercial, retail, institutional, government, industrial, and project/construction management. Incorporated in 1979, we have employees in more than 23 locations serving clients across the United States and overseas. To meet client objectives and to integrate our many disciplines, we can create teams comprised of civil, structural, mechanical, electrical, fire protection, and corrosion control, as well as commissioning professionals. This ability has made us a leader in the engineering and construction communities, and has strengthened our reputation as being progressive, innovative, and a great place to work. We are looking for just the right person to fill a key role for Coffman Engineers' Honolulu office. Come join our team as an Administrative Assistant performing a wide variety of tasks. Put your administrative skills to good use in our busy, fun-filled office as the first point-of-contact for our employees and clients! Your tasks will vary from day-to-day and will include: word processing, proposal support, archiving, facilities management, travel assistance, event coordination, and front desk management, including answering the phone and referring inquiries. Most importantly, you will serve as the "friendly face" of our office to employees and clients! * Two-year degree or equivalent strongly preferred, four-year degree a plus * Proficient with Microsoft Office 360 applications (Word, Excel, Teams, and PowerPoint) * 3+ years of related administrative experience * Excellent communication and organization skills * Accounting and SpecsIntact experience is a plus but not required * Valid driver's license Expected hourly rate: $22.00 - $29.00 (depending on experience) This position is not eligible for sponsorship. Why Work at Coffman? You could choose to work anywhere, so why work at Coffman Engineers? Because we believe our culture of excellence, unique business model, and employees set us apart. Simply stated, we are a group of creative, high-performing people who like working together and who believe that what we do makes a difference. Employees say it feels like working with a group of friends in a small office while enjoying the benefits and perks of working for a large firm. Our culture isn't the only thing that makes us different, but it drives everything we do. Coffman offers comprehensive benefits, a flexible PTO program, supportive office environment, professional development opportunities, and regular employee activities (breakfast, wellness activities BBQs, and various social and community activities). But the best part of working at Coffman is being in an environment that allows you to be yourself, be respected, and work alongside other intelligent, motivated people, while you impact the built environment around you! Don't take our word for it. Check out what others are saying: ********************************************************************** Coffman At A Glance: * 45 years in business * 850+ employees serving clients throughout the U.S. and overseas from more than 23 locations * Multidiscipline engineering services plus corrosion control, commissioning and project/construction management * #34 Top 80 Engineering Firms, Building Design+Construction, 2022 * #29 Zweig Group Hot Firm List, Zweig Group, 2021 * #157 Top 500 Design Firms, Engineering News-Record, 2023, 2024 * #1 Hawaii's Healthiest Employers, Healthiest Employers, 2020 Applying You must apply online for this position. If you are unable to complete our online application process, or if you need assistance to do so, let us know so we can provide a reasonable accommodation. If you are experiencing problems applying through our system, please try again using a different browser or an updated version of your current browser. If that doesn't work, please contact us directly. Equal Opportunity Statement This position is direct with Coffman Engineers; we are an Equal Opportunity Employer. We do not discriminate on the basis of any status protected under federal, state, or local law. Follow Us! *************** Twitter: @CoffmanEngineer Instagram: @CoffmanEngineers LinkedIn: ************************************************** Facebook: @CoffmanEngineers