Senior administrative assistant jobs in Hawthorne, CA

AppleOne is partnering with a prominent Architectural Services firm in Long Beach seeking an experienced Temporary Executive Assistant. This critical role will report directly to the CEO. This is a high-impact position that serves as the main point of contact for up to eleven Principals, managing complex communication, scheduling, and organizational tasks. Key projects during the assignment include coordinating licensure renewals for Architects and managing the company holiday party. The role offers a hybrid work schedule, depending on office needs. Industry: Architectural Services Job Function: Administrative: Executive Secretary/Asst. Employment Type: Temporary (Assignment expected to run through to early February 2026) Working Hours: Standard business hours Workplace Type: Hybrid (Depending on office needs) City: Long Beach, CA 90802 Pay Rate: $35.00 per hour Core Responsibilities Executive Support: Serve as the main point of contact for up to eleven Principals, managing complex communication, scheduling, and travel logistics. Calendar & Travel Management: Maintain and manage Principal calendars, schedule appointments/meetings, and coordinate all travel arrangements and expense reports. Key Projects: Take ownership of two critical concurrent projects: coordinating Architect Licensure renewals and planning/executing the company holiday party and general office events. Administrative Operations: Answer and prioritize phones and emails, create and update necessary documentation, and perform general administrative support, including providing reception coverage as needed. Collaboration: Attend Monday morning staffing meetings and provide in-office support for meetings and events. Required Qualifications Experience: 3+ years of experience supporting multiple senior executives. Skills: Superior organizational skills and the ability to effectively multi-task and complete assignments in a timely manner. Communication: Strong written and verbal communication skills with experience interacting professionally with executives and clients.

The Administrative Assistant will play a key role in supporting the office's administrative functions and assisting the leadership team. This role involves handling tasks such as data entry, managing the main phone line, providing executive administrative support, scheduling appointments, managing calendars, and effectively communicating with clients and agents. Additional responsibilities include taking dictation, completing special projects across departments, and relieving office leadership of various clerical and administrative duties. The Administrative Assistant will collaborate with multiple departments, including IT, Facilities, the Market Leader, and Regional Recruiting Coordinators, to ensure seamless operations. This role is based in our El Segundo, CA office. RESPONSIBILITIES: Office Administration: Serve as the first welcoming point of contact for clients and visitors, direct them to the appropriate party, while ensuring a positive first impression Ordering, stocking, inventory, and expense report of office supplies Costco, Amazon, etc. Coffee supplies stocking (daily) Liaison for MRIES and New Hire agent for smooth on-boarding and off-boarding process Computer set up, phones etc. Welcome packets and New Hire collateral Building and office card access Updating seating chart in Box and in Atlas Workstation setup as needed Clean out agent cube if terminated Liaison between building management and MREIS Handle on-site building requests Restocking public restroom, light not working, A/C issues, etc. Required emergency course education Parking validations Office equipment management Reload and troubleshoot Pitney Bowes system Printer supplies (toner and paper) and stocking (daily) Printer troubleshooting and handle troubleshooting with vendor Manage and answer the main phone line Ensure company voicemail is checked daily and messages are relayed to the appropriate party Provide wire instructions Mail pickup and delivery (daily) Cleaning up office Keeping organized and presentable (daily) Clean refrigerator (weekly) Setup conference room for conference calls and meetings Monday morning meeting Setup live trainings Stocking collateral and water for meetings Setting up recruiting presentations Coordinating with vendors for miscellaneous office tasks Assisting agents with basic technology needs Expense reimbursements Coordinating and supporting internal office events Market Leader Administrative Support: Office Competition Support Interview scheduling & administrative support Miscellaneous tasks Training Support: Act as the office point of contact for Matthews University Program and assisting Training and Recruiting Team ad hoc Preparing first day collateral Posting training calendar around office Organizing mixers and activities Ordering catering and setting up for Summer Training Events Prepare conference room for live trainings and herd summer class REQUIREMENTS: Associates Degree or higher 2+ year(s) relative experience Expert knowledge of Microsoft Office including but not limited to Word, Excel, OneNote, and Outlook Ability to work in a fast-paced, demanding environment while maintaining strong attention to detail and time management Excellent interpersonal and communication skills Exceptional problem-solving skills Ability to apply common sense and understanding to interpret instructions and perform duties efficiently The ideal candidate is extremely detail oriented, intelligent, confident, and professional. This person must be proactive with the ability to anticipate potential problems and solve them before they occur. The candidate should be driven, ambitious, excited by new challenges, and thrive in a fast-paced, high-energy work environment. This is an entry-level opportunity with the potential for considerable career growth within the firm. Matthews™ is an Equal Opportunity Employer; employment with Matthews™ is subject to proven merit, competence and qualifications and will not be influenced in any manner by race, color, gender, religion, national origin/ethnicity, disability status, veteran status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status. Hourly Wage range - $20 - $25

Starting salary range: $132,000 - $144,000/Annually, $5,076.92-$5,538.46/Biweekly Full-Time; Exempt, Salaried This position is strictly in-office and requires employees to be on site five (5) days per week, Monday through Friday. Only applicants who reside in California and submit a cover letter will be considered. ***CCF IS A MANDATORY COVID-19 VACCINATION EMPLOYER*** About the Role: The Assistant to the President & CEO (APCEO) serves as a personal executive support to the President & CEO. Reporting to the Chief of Staff & Vice President, Office of the President, the APCEO's role encompasses general and strategic administrative support, strategic project management, executive decision support, President's stakeholder engagement, and proactive issue management and problem solving. The APCEO operates as an extension of the President & CEO, ensuring alignment across internal and external priorities while cultivating strong relationships with the Board of Directors, senior leadership, partners, and key stakeholders. Working closely with the Chief of staff, the APCEO is responsible for managing sensitive and mission-critical matters that are pertinent to the success of the role of the President/CEO and includes but not limited to scheduling, coordinating cross-functional initiatives, and stewarding communications that reflect the organization's values and strategic direction, strengthening operational excellence, advancing governance and board relations, and fostering a culture of collaboration, inclusion, accountability, and strategic alignment across the organization. The APCEO must: Exercise outstanding judgment, impeccable discretion, and demonstrate the ability to anticipate needs, interpret complex situations, and drive solutions that enhance executive effectiveness and organizational performance. Have superior written and verbal communication, exceptional organizational skills, strategic thinking, balance and prioritize competing demands, poise, precision. Ability to independently lead projects from conception through successful execution, thrive in high-pressure environments, and always uphold confidentiality. Embody creativity, diligence, initiative, and a growth mindset. Minimum Qualification: Bachelor's degree in business/public administration or equivalent is required. Professional Certification: Certified Administrative Professional or certification in a related field preferred. Ten years' experience in organizations like a fortune 500 Company as an Assistant to a President/CEO, C-Suite Executives, public/civic official, or public policy leader. Extensive experience in governance and board relations with strategic initiative, co-leadership, disciplined ownership, and high-level coordination across diverse functional teams. Exceptionally adaptable, with high judgment, emotional intelligence, discretion, and proven ability to excel in high-pressure settings. Minimum of seven to ten years' experience managing calendar, email, and scheduling applications and databases, including Microsoft Office. Preferred Qualifications: Internet competency and strong computer proficiency, including mastery of the Microsoft Office software suite and a familiarity with database software, is required. Working knowledge of Blackbaud software preferred, with a willingness and ability to learn appropriate database, spreadsheet, and other computer programs. Responsibilities: Executive Scheduling & Calendar Management: Oversees all internal and external scheduling for the President & CEO, managing a highly complex calendar with precision. Coordinates meetings, events, conferences, and speaking engagements, ensuring all details - locations, materials, briefings, and staff participation are prepared in advance. Strategic Workflow & Prioritization Management: Owns and optimizes the CEO's operational workflow by anticipating needs, identifying priorities, and proactively managing time-sensitive commitments. Acts as the primary gatekeeper and gateway to the CEO, ensuring access supports organizational goals. Executive Briefing & Information Management: Keeps the CEO fully prepared and informed by gathering, reviewing, analyzing, and synthesizing relevant information ahead of meetings and decisions. Maintains a prioritized list of pending commitments and ensures timely responses and follow ups. Communication & Correspondence Oversight: Manages all communication channels for the CEO, including calls, email, mail, and stakeholder inquiries. Drafts high-quality correspondence, memos, remarks, reports, and presentations. Ensures accuracy, confidentiality, and professional representation. Cross-Functional Leadership & Collaboration: Partners with the Senior Leadership Team and collaborates across departments to ensure alignment, timely execution of deliverables, and adherence to organizational standards. Models collaboration, accountability, and operational excellence. Event & Meeting Execution: Plans and supports high-level meetings and events, such as board retreats, and leadership sessions to ensure seamless logistics, thoughtful preparation, and an exceptional experience for all participants. Office Administration, Records, & Values Stewardship: Maintains organized and accessible executive files, records, and archives. Supports an inclusive, respectful, and mission-aligned work environment rooted in equity, diversity, and inclusion. Serves as a leadership presence among administrative staff, modeling professionalism, discretion, and CCF's values. Must always demonstrate cooperative behavior with supervisors and coworkers. Other duties as assigned, dependent on organizational needs and employee skills. Skills, Knowledge and Abilities: Ability to interact well with all levels in an organization, donors, and grantees, and to work as a productive team member. Ability to compose correspondence and basic reports, knowledge of proper English, grammar and punctuation, and the ability to edit documents. Knowledge of both a variety of writing styles and formats, and of parliamentary procedure and recording thereof. Ability to assess, compile and disseminate information and independently complete assignments is necessary. Ability to take initiative and follow tasks through to completion. Strong organizational skills, attention to detail, ability to prioritize work, anticipate the needs of a busy executive, and adjust to multiple demands with minimal supervision. Strong ability to maintain the integrity of confidential information. Employee Benefits: In addition to a rewarding work environment, California Community Foundation (CCF) is proud to offer a generous benefits package. Medical, Dental, and Vision insurance plans are provided at no cost for all full-time staff. Life Insurance is covered at 100% of the employee's annual salary, plus $25,000. AD&D Insurance is covered at 100% of the employee's annual salary. CCF contributes 10% of all employee's salaries into our 403b retirement plan. CCF subsidizes monthly transit passes for staff who commute via public transportation. CCF also offers an assortment of snacks available to all staff in our breakrooms, and an on-site fitness center. After one year of service, all full-time employees are eligible for tuition reimbursement of up to $15,000 for higher education. CCF also offers a student loan repayment program of $100/month for all full-time employees after one year of service. Equal Opportunity Hiring Statement: The California Community Foundation (CCF) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Disclaimer: This description should not be construed to contain every function or responsibility that may be required to be performed by an incumbent in this job classification. This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management's discretion, the employee may be assigned different or additional duties from time to time. To Apply: Submit Your Resume and cover letter outlining your experience and interest in the role.

Join Sony Honda Mobility of America Inc. Sony Honda Mobility of America Inc. is a proud subsidiary of Sony Honda Mobility Inc., a 50/50 joint venture between Sony and Honda, headquartered in Tokyo, Japan. Our American headquarters in Culver City, California, established in March 2023, is at the forefront of bringing the innovative electric vehicle, AFEELA, to the US market. AFEELA embodies the essence of "FEEL," creating an interactive relationship where people and mobility connect through advanced sensing and network technologies. At Sony Honda Mobility of America, we are dedicated to moving people through innovative solutions inspired by diversity. Join us in shaping the future of mobility with creativity, technology, and a commitment to excellence. Apply now to make a difference! Position Summary Sony Honda Mobility of America (SHMA) is seeking an experienced and detail-oriented Executive Assistant (EA) to provide high-level administrative support to a Vice President. This role is based on-site in Culver City, CA, at least 4 days per week at Sony Pictures Studios. As an Executive Assistant, you will be responsible for managing complex calendars, coordinating meetings across multiple time zones, arranging domestic and international travel, and ensuring seamless expense reporting. You'll work closely with leadership teams in both the U.S. and Japan, requiring exceptional organizational skills, discretion, and the ability to anticipate needs. The ideal candidate thrives in dynamic, fast-paced environments, demonstrates strong cross-cultural communication skills, and brings a proactive, solutions-oriented mindset to executive support. Job Responsibilities Calendar & Meeting Coordination Manage an extensive and frequently changing calendar for the VP, coordinating with other Executive Assistants and leaders across the U.S. and Japan. Prioritize meetings, anticipate scheduling needs, and ensure executives are fully prepared. Travel & Logistics Management Plan and coordinate complex domestic and international travel arrangements, including flights, accommodations, visas, itineraries, and ground transportation. Anticipate changes and proactively adjust schedules to ensure smooth travel experiences. Expense & Administrative Oversight Review, organize, and submit VP expense reports in Concur, ensuring accuracy, timeliness, and policy compliance. Maintain meticulous records, track outstanding items, and follow up as needed. Cross-Functional Support Coordinate closely with leadership, People Ops, and Japan-based counterparts to ensure clear communication and smooth execution of business priorities. Required Qualifications for Position 5+ years of executive assistant or administrative support experience for senior executives, preferably in a global or cross-cultural organization. Proven ability to manage complex, dynamic calendars and coordinate across multiple time zones. Strong organizational skills with high attention to detail and follow-through. Proficiency with Microsoft Office Suite, Concur, and collaboration tools. Excellent written and verbal communication skills, with discretion in handling sensitive information. Ability to work on-site at least 4 days per week in Culver City, CA. Preferred Qualifications for Position Japanese language proficiency and cross-cultural communication skills to support coordination with Japan-based teams. Additional Details Work Arrangement: On-site at Sony Pictures Studios in Culver City, CA, at least 4 days per week. Travel Requirements: No travel required for this role. Visa Sponsorship: Not available for this position. Benefits Comprehensive medical, dental, and vision benefits Flexible Working Policy Paid parental leave 401k Program “Take What You Need” time off policy, with a minimum of 15 days off per year, and holiday breaks Yearly bonuses (subject to eligibility) Company phone (subject to eligibility) Company swag A brand new laptop and monitor Special discounts on Sony products Learning and Development quarterly stipend More to come! The anticipated annual base salary for this position is $75,000-$90,000. This range does not include other compensation components or benefits. The actual base salary offered will depend on factors such as the candidate's qualifications, years of relevant experience, specialized skills, certifications, and work location. Sony Honda Mobility of America is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), gender, national origin, citizenship, ancestry, age, physical or mental disability, military status, status as a veteran or disabled veteran, sexual orientation, gender identity or expression, marital or family status, genetic information, medical condition, or any other basis protected by applicable federal, state, or local law, ordinance, or regulation. Disability Accommodation for Applicants Sony Honda Mobility of America provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures. For reasonable accommodation requests, please contact us by email at *************************************** Please indicate the position you are applying for. #LI-LS1

Job DescriptionBenefits: 401(k) Dental insurance Health insurance Opportunity for advancement Training & development Vision insurance Are you a highly skilled tax professional with a passion for strategic financial solutions and a keen eye for detail? If you're ready to be part of a dynamic team making a meaningful impact in the lives of high-earning professionals, this is your opportunity. Company Overview: At Genwealth 360, we redefine financial planning by integrating tax planning as the cornerstone of our holistic approach. Catering to a clientele of physicians and dentists we pride ourselves on delivering innovative, forward-thinking strategies that go beyond mere compliance. Join us in our mission to empower our clients with knowledge and unparalleled financial solutions. Position Overview: As a Strategic Tax Analyst at Genwealth 360, you will be more than a tax expert; you'll be a financial innovator. In this role, you will analyze tax data, identify tax-saving opportunities, prepare tax returns for our high networth medical professionals and practice owners, and ensure compliance, all while contributing to comprehensive financial strategies that optimize our clients' overall fiscal health. Key Responsibilities: Conduct in-depth tax research and analysis, ensuring alignment with federal, state, and local laws. Prepare and review complex tax returns for high-net-worth individuals and corporate entities. Proactively identify and recommend tax-saving strategies. Collaborate with financial planners to integrate tax strategies into broader financial plans. Stay abreast of tax law changes, translating them into actionable strategies. Educate and advise clients, enhancing their understanding and engagement. Qualifications: Bachelor's degree in Accounting, Finance, or related field (Master's In Accounting, Enrolled Agent, CPA preferred). 3-5 years of experience in tax analysis/ tax preparation, with a focus on high-net-worth individuals, complex tax planning, and strategic financial management. Profound knowledge of tax laws and regulations. Proficiency in Pro Series and Microsoft Excel. Exceptional analytical, problem-solving, and organizational skills. Ability to thrive in a collaborative environment and meet tight deadlines. Benefits: Competitive salary of $105,000 per year. A comprehensive benefits package, including healthcare, dental, and retirement plans. Unique professional development opportunities, including on-going training and mentorship. A collaborative, supportive, and innovative work culture. Pathways for career growth and advancement in a pioneering financial firm. How to Apply: Are you ready to join a team where your expertise not only ensures compliance but drives financial innovation? If you're a dedicated tax professional eager to make a significant impact, we want to hear from you. Please submit your resume and a cover letter detailing your qualifications and your vision for the role to ********************** Embark on a career that transcends the ordinary. Apply today and become a pivotal part of our trailblazing team at Genwealth 360 Inc.

Are you known for keeping your cool under pressure? Can you interact with the most senior levels of management? Can you anticipate the needs of a team and executive and remain one step ahead? If this describes your skillset, then an Executive Assistant position at The Walt Disney Studios might be right for you. Our senior executive support professionals are highly respected because their skills are quite simply essential. You'd be a key member of a dynamic, fast-paced team made up of some of the most creative, intelligent people in the business. This position will report to the EVP, Research & Analytics. For the Studio, Corporate, and Disney+ Insights team, the consumer is at the heart of everything we do. We are charged with finding the best methods to understand our customers' thoughts, feelings, and behaviors. We do this in pursuit of making our products and services the best they can be and shaping marketing campaigns that will surprise and delight audiences around the world. This position certainly involves expense reports, travel planning, lots of phone messages and calendar jockeying, but this job is very much about people . The relationship you form with the executive you support is absolutely critical, because that's what enables you to become a true partner. In addition to understanding your executive's business needs, inside and out, you'll also need deep knowledge of the leadership and workings across the Disney enterprise. As the “face” of your executive within The Walt Disney Company, your professionalism, hard work, and attitude are a reflection of the office, and as such, are a key component to its success. Lastly, you will serve as an information and organizational hub for a department of around 60 professionals. Every day as an Executive Assistant is different! On any given day you might: Responsibilities: Conduct research, fact-check existing work, and prepare regular reports and summaries - you'll have tasks that you “own” completely and will provide regular assistance on others; Interface directly with other senior executives and their support teams - your ability to work well with people on all levels is a very important part of your job; Juggle a fast-moving and ever-changing schedule for your leader, constantly communicating to design a productive week Understand the day's priorities so you can be strategic about how you direct phone calls Schedule conference rooms, meetings and video chats Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company Draft letters and emails on behalf of your leader Assist with on-boarding new employees - you'll be the “friendly face” that new hires count on to answer all their questions Manage large purchase orders and vendor contracts Plan events such as business summits, off-sites and team-building activities Here's what you will need to be successful in this role: At least 2 years supporting a Vice President or higher-level executive and/or equivalent experience; Sharp written and verbal communication skills, including flawless grammar Desire to immerse yourself fully and learn all aspects of your executive's business Ability to multi-task and prioritize deadlines/deliverables Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment A calm head and steady hand to deal with the unexpected “EQ” skills to build bridges, forge alliances and encourage people to want to work with you Complete reliability handling confidential, often highly sensitive information Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked Some flexibility in your schedule - we value work/life balance, but in a pinch, a bit more time is needed Very strong organizational skills and extreme attention to detail A highly professional demeanor, positive outlook and a can-do attitude It would be great if you also had these skills: Experience at The Walt Disney Company Experience working in a large public corporation; and A love of our Disney brands Education is important to us, here is what we are looking for: Required-Bachelor's degree and/or equivalent experience The hiring range for this position in Burbank, CA is $65,300 to $87,500 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered. Job Posting Segment: DEMRKTG Job Posting Primary Business: Studio Marketing - Research & Insights Primary Job Posting Category: Executive Support Employment Type: Full time Primary City, State, Region, Postal Code: Burbank, CA, USA Alternate City, State, Region, Postal Code: Date Posted: 2025-10-02

Wasserman Music is a leading global agency representing prominent artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world. Wasserman Music is part of Wasserman. Wasserman operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. Headquartered in Los Angeles, Wasserman's presence spans 28 countries and more than 70 cities, including New York, London, Nashville, Chicago, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit ***************** An Assistant is responsible for performing a variety of administrative tasks to provide support to the agent in client and internal matters. RESPONSIBILITIES * Maintain accuracy of artist contact record and deal memos in booking system. * Update client bios, riders, and ad mats. * Enter offers and related show details into the booking system. * Liaise with relevant teams to complete show-related administration. * Issue contracts for confirmed performances. * Track unreturned contracts; chase signed contracts. * Flag/review/address contract markups. * Create and issue artist itineraries when necessary. * Organize and execute announces and on sales. * Request, report, and/or review ticket counts for confirmed events. * Create and send invoices for show-related payments (deposits, balances, etc). * Track unpaid deposits and balances; liaise with accounting team to ensure funds are received and allocated on time. * Track, collect, and enter finals; notify accounting team to generate statement(s). * Coordinate with accounting team to update client tax information and payment information. * Manage work visa process for clients (immigration itineraries). * Coordinate with operations team for client on/off boarding. * Set and confirm meetings; maintain agent calendar and internal artist calendar. * Manage inbound phone calls on behalf of agents. * Book agent business travel as necessary. * Submit agent expense reports. * Take on additional tasks and responsibilities as assigned. The ideal candidate has: * 1-2+ years of administrative or assistant experience, ideally in the music, entertainment, or agency space. * Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment. * Detail-oriented and highly accurate with data entry and documentation. * Excellent written and verbal communication skills. * Professionalism and discretion when handling sensitive information. * Proactive problem-solver who can anticipate needs and follow through. * Comfortable with booking systems, CRM tools, and Microsoft Office/Google Workspace. * Flexible, adaptable, and ready to take on varied tasks. BASE SALARY: $47,500 plus potential for discretionary bonus. * Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each role. Wasserman does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.

Job Description The Law Office of Susan A. Katzen, a boutique Trusts, Estates, and Special Needs Planning firm in Newport Beach, is seeking a Senior Executive Assistant & Operations Systems Lead to support our Managing Attorney and leadership team. This role is ideal for a seasoned Executive Assistant who loves owning a busy calendar, building systems and workflows, and being the calm, organized center of a professional team. You'll provide high-level executive support and help implement and maintain firm-wide systems (especially Asana) that keep our practice running smoothly. If you want your work to directly support families and caregivers and you enjoy both executive support and operations, we'd love to hear from you. Compensation: $85,000 - $105,000 yearly base salary DOE plus bonus Responsibilities: Manage and protect the Managing Attorney's calendar, schedule, and priorities Coordinate internal and external meetings, calls, and events Anticipate needs and ensure the Managing Attorney is prepared for meetings and deadlines Assist with email triage, follow-ups, and reminders to keep projects moving Help implement and maintain Asana as the firm's task and project management tool Build and refine workflows, checklists, and processes for the firm Track deadlines, follow-ups, and recurring tasks so nothing falls through the cracks Serve as a central point of contact between the Managing Attorney and team members Coordinate staff meetings, agendas, and follow-up action items Support client-facing logistics such as scheduling, confirmations, and follow-ups Assist with the preparation of client meeting materials and basic document organization Help with occasional firm events, workshops, or webinars (planning and logistics) Support light HR/operations tasks, such as onboarding checklists and vendor coordination Qualifications: Required: 5+ years of experience as an Executive Assistant supporting a C-level executive, Managing Partner, or senior professional (law, finance, consulting, or similar) Proven experience managing a busy, dynamic calendar and protecting an executive's time Strong organizational skills and attention to detail Excellent written and verbal communication skills High level of professionalism, discretion, and judgment Tech-savvy and comfortable learning new software and tools Ability to work on-site in Newport Beach with some hybrid flexibility after onboarding Proactive, resourceful, and able to work independently with minimal supervision Preferred/Nice to Have (Not Required): Experience in a law firm or professional services environment Experience with Asana or similar project management tools Familiarity with tools such as Lawmatics, Actionstep, Egnyte, or similar systems Experience helping implement or improve workflows and processes We don't expect you to check every single box. If you have strong EA experience, are tech-savvy, and enjoy building systems that help teams work better, we encourage you to apply About Company The Law Office of Susan A. Katzen is a Newport Beach law firm focused on estate planning, special needs planning, and settlement planning. For over 45 years, we've helped families protect what matters most with compassion, clarity, and deep expertise. We offer competitive benefits: We offer competitive benefits: Medical, dental, and vision insurance with employer contribution 401(k) with employer match Paid time off and paid holidays Paid parking in Newport Beach Professional development and training opportunities A stable, mission-driven environment serving families, individuals, and caregivers If you want your work to support a mission that truly matters and enjoy being a trusted partner to a CEO, this role offers both challenge and meaning.

POSITION OVERVIEWTitle: Senior Executive AssistantLocation: Lake Forest, IL (in-office) We are seeking a seasoned and exceptionally organized Senior Executive Assistant to serve as the central hub for a dynamic and fast-paced household led by two high-net-worth individuals. Both principals maintain demanding professional schedules and have full-time Executive Assistants supporting them in their corporate roles. However, their personal and family lives require an additional layer of proactive, strategic support to ensure smooth coordination across all moving pieces. This role is ideal for someone who thrives on bringing structure to complexity, has a service mindset, and can operate with discretion, professionalism, and emotional intelligence. The Senior Executive Assistant will liaise across household staff, corporate teams, philanthropic stakeholders, and vendors, ensuring that information flows seamlessly and priorities are always clear. ESSENTIAL DUTIES AND RESPONSIBILITIESExecutive & Household Scheduling Manage and coordinate complex personal schedules and travel for principals. Ensure seamless integration between personal and professional calendars by working closely with their business EAs. Oversee philanthropic board calendars and related logistics, ensuring the principals are prepared for all meetings and commitments. Lead regular check-ins with key support staff (Director of Properties, Accountant, etc.) to align on upcoming needs and priorities. Central Operations & Communication Hub Serve as the primary liaison across household and external stakeholders; streamlining communication, reducing noise, and surfacing what matters most. Provide timely, synthesized updates so both principals stay proactively informed without needing to track details themselves. Draft, manage, and organize personal correspondence, documentation, and day-to-day logistics. Systems Building & Staff Coordination Design and maintain systems for tracking information, priorities, and household operations. Coordinate across internal teams-Director of Properties, household staff, finance-to drive clarity, accountability, and follow-through. Help shape a proactive and well-aligned support culture that stays ahead of evolving needs. Events, Travel & Light Family Support Oversee logistics for personal events and complex domestic/international travel. Provide occasional support for adult children (e.g., travel planning, appointments). Work with vendors and staff to ensure smooth execution of all personal and household commitments. WHAT POSITIONS YOU FOR SUCCESS This is not a reactive, task-based assistant role-it's a high-trust, high-touch position that calls for leadership, foresight, and polish. You're not just keeping things afloat; you're helping build the operating model for a household that runs as thoughtfully and strategically as any well-run company. You'll thrive in this role if you: Have 7+ years of experience supporting C-level executives, ultra-high-net-worth individuals, or operating in a senior EA or Chief of Staff capacity; ideally within a fast-paced household, family office, or similarly complex environment. Connect the Dots: You instinctively synthesize information across people, places, and priorities-aligning moving pieces into a clear, cohesive picture. Think Two Steps Ahead: You're always looking around corners, anticipating what's needed before it's asked, and solving problems early. Bring Structure to Chaos: You love building systems that make life easier, not just for you, but for everyone around you. From calendar protocols to communication flows, you design smart solutions and follow through. Know When to Lead and When to Listen: You're confident managing up and across, but you know how to stay in sync with evolving preferences and dynamics especially within a family environment. Operate with Discretion and Care: You understand the nuanced boundaries of working in someone's home and life. You're respectful of privacy, grounded in professionalism, and unshakably discreet. Build Trust Quickly: Your follow-through, calm demeanor, and thoughtful communication style make you someone others can count on, whether it's a housekeeper, property manager, or principal. Care About the Bigger Picture: You bring a genuine interest in philanthropy and purpose-driven work. Whether through past roles, volunteer efforts, or personal passion, you understand the values behind giving and are motivated by impact. Experience supporting philanthropic initiatives or nonprofit organizations is a strong plus. SALARY$175,000 - $250,000 DIVERSITY, EQUITY, AND INCLUSIONWe know that innovation thrives on teams where diverse points of view come together to solve hard problems. As such, we explicitly seek people that bring diverse life experiences, diverse educational backgrounds, diverse cultures, and diverse work experiences. Please be prepared to share with us how your perspective will bring something unique and valuable to our team.

If you are interested please apply online and send your resume to *********************** Implement directives of the President of the MLK Health Foundation. Administer operations of the President's office providing confidential, comprehensive executive support and assistance to the President. Coordinate and perform projects, activities, appointments and administrative functions in the Administration Office utilizing knowledge of office systems and procedures and interdepartmental functions. The Executive Assistant to the President of the MLK Health Foundation reports directly to the President of the MLK Health Foundation. ESSENTIAL DUTIES AND RESPONSIBILITIES Administer day-to-day operations of the President's office by coordinating the workflow of the President's daily activities. Provide confidential executive administrative assistance to the President. Support and manage the Administration Office's operational flow; screen incoming calls with professional, friendly demeanor and direct calls appropriately. Proactively manage and optimize President's time, travel, and meeting attendance. Maintain and manage President's calendar and schedule, and coordinate appointments. Facilitate meeting arrangements for the President. Ensure President's meeting preparation by providing materials and documentation required in advance and/or as needed. Establish and maintain effective communication with staff members reporting directly to the President. Participate in organizational planning and implementation processes as assigned . Ensure timely reciprocal exchange of information between President and staff. Monitor President's email account and respond or act on appropriately Coordinate and attend weekly Leadership Team and other meetings as directed by President. Prepare agenda, take and transcribe minutes. Plan and coordinate events, staff meetings, retreats, etc. on behalf of the President. Receive and open incoming correspondence addressed to Administration and/or President and determine proper disposition and route appropriately. Compose, prepare and complete written correspondence, reports, spreadsheets, etc. of professional quality for the President and others as directed. Provide administrative support to the MLK-LA Board of Directors. Manage special projects on behalf of President as needed. Assist with statistics, data, online search, studies and reports as required. Updates, edits, and proofreads internal and external documentation. Monitor progress toward completion of assigned tasks. Ensures that reports are submitted in a timely manner. Apprise President of status and progress of assigned tasks. Some additional responsibilities as assigned by the Medical Director of MLK Health Associates. Other duties as assigned. POSITION REQUIREMENTS Education Bachelor's degree preferred. B. Qualifications/Experience Five (5) to eight (8) years previous executive assistant experience preferably supporting C-level and/or executive management Three (3) years experience in the health care industry. Acute care hospital experience performing administrative support functions preferred Current Notary Public commission desirable Demonstrated knowledge and skills necessary in the use of Microsoft Office applications C. Special Skills/Knowledge Strong communication and organizational skills Must be detail-oriented Must have the ability to multi-task Takes initiative Must have ability to problem solve Demonstrated ability to accept instruction from and work with employees at various levels Ability to work in a team setting Must be able to work in a culturally, diverse environment #LI-MM1

Cerritos, CA onsite Direct\-Hire, Full\-time Join a dynamic, rapidly growing accounting firm in Southern California, where you'll support top leadership in a team boasting over 125 years of collective expertise. We serve thousands of clients nationwide, delivering personalized tax and accounting solutions with unwavering professionalism and trust. We're seeking an exceptional Executive Assistant to provide high\-level support to the President. You'll handle diverse tasks independently, excel in a fast\-paced environment, and deliver exemplary client service while maintaining the highest standards of organization and communication. Key Responsibilities: Manage executive calendars with precision and foresight Coordinate priorities, multitask efficiently, and ensure seamless follow\-through Provide outstanding administrative support, including document preparation and correspondence Foster positive client interactions with superior customer service Collaborate with a team of experts in a professional setting Requirements Must\-Have Qualifications: 5+ years of experience supporting executives Expert written and verbal communication skills Proven ability to manage competing priorities and multitask Excellent calendar management expertise Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) CPA firm experience is a plus Essential Skills: Exceptional customer service orientation Superior organizational abilities Team player with a proactive approach Leadership qualities and positive attitude Dependable and professional in high\-pressure scenarios Benefits This full\-time role offers an excellent benefits package, opportunities for growth, and the chance to make a meaningful impact. Work in\-person at our Southern California office. If you're a polished professional ready to thrive in a supportive, client\-focused environment, apply now! "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"642499540","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Financial Services"},{"field Label":"Work Experience","uitype":2,"value":"5+ years"},{"field Label":"Salary","uitype":1,"value":"30\/hr."},{"field Label":"City","uitype":1,"value":"Cerritos"},{"field Label":"State\/Province","uitype":1,"value":"California"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"90703"}],"header Name":"Executive Assistant to the President","widget Id":"**********00072311","is JobBoard":"false","user Id":"**********00143030","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":true,"job Id":"**********12327403","FontSize":"12","google IndexUrl":"https:\/\/talentry.zohorecruit.com\/recruit\/ViewJob.na?digest=VtjcLgysU8341@TlI@93cIB.aY3ITfJA@MyIvh9cFtg\-&embedsource=Google","location":"Cerritos","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"kpa3g78fecd22d77c4a778b704382770fc045"}

**Join Amgen's Mission of Serving Patients** At Amgen, if you feel like you're part of something bigger, it's because you are. Our shared mission-to serve patients living with serious illnesses-drives all that we do. Since 1980, we've helped pioneer the world of biotech in our fight against the world's toughest diseases. With our focus on four therapeutic areas -Oncology, Inflammation, General Medicine, and Rare Disease- we reach millions of patients each year. As a member of the Amgen team, you'll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you'll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career. Senior Executive Assistant **What you will do** Let's do this. Let's change the world. In this vital role you will provide high-level administrative support to an executive, managing schedules, organizing meetings, and handling communication on behalf of the executive. The successful candidate will support two Vice Presidents within the Human Resources organization and responsible for providing senior level administrative support as follows. **Responsibilities include:** + Proactively manage the executives' calendars with a focus on efficient time utilization and time conflict management, ensuring that the VP is appropriately represented at all forums + Prepare the VP with pre-read and briefing documents in advance of key meetings + Schedule, coordinate, and track events related to the HR Function as well as the client function, including site visits, all-staff meetings and special events + Plan and organize work to ensure accurate and logical organization of files/documents/records, ensure effective control of forms, and control confidentiality of files + Coordinate arrangements for and execute key tasks to effectively manage a variety of global business meetings utilizing WebEx and Teams technologies + Partner with team OE to assist / lead various projects + Acting as a liaison between groups under the responsibility of the executives + Maintain a keen awareness of and sensitivity to global time zones, as the team covers a multi-site organization and our staff and clients are based around the globe + Coordinate domestic and international travel arrangements amidst dynamic business requirements + Use internal contacts to provide prompt responses to inquiries from staff at all levels of the various organizations + Run regular metrics and reports (in PowerPoint, Excel, and other modalities) from software platforms including Visier and Workday; process Workday transactions + Preparation and processing of expense reports + Support HR report requests from Corporate Functions clients (Surveys, talent data, etc). + Help pull data for key Corporate Functions talent programs **Project Support for key HR processes** + Manage payment and tracking information for executive coaching engagements + Support scheduling and materials preparation for key talent processes working in close partnership with c-suite executive assistants + Support the logistics (executive scheduling, catering, printing, swag, meeting management) for key leadership development programs + Manage PO requests for talent program delivery, coaching assignments, translation payments, memberships, etc. **What we expect of you** We are all different, yet we all use our unique contributions to serve patients. The professional we seek is an individual with these qualifications. **Basic Qualifications:** Associate's degree and 4 years of administrative experience **Or** High school diploma / GED and 6 years of administrative experience **Preferred Qualifications:** + Bachelor's degree and direct experience supporting a senior executive for a large corporation + 10+ years of Administrative Assistant experience + Amgen experience + Absolute discretion and confidentiality, as well as judgment, creativity, flexibility and initiative in resolving issues + Possess fundamental presentation skills (speaking in front of medium to large groups while using appropriate AV equipment). + Ability to work in a fast-paced, deadline-driven environment + Experience working in biopharma industry + Ability to prioritize projects of greater urgency and importance + Expert level PC skills in MS Word, PowerPoint, Excel, database skills, SharePoint and advanced typing skills + Team Player + Excellent written, verbal, and presentation skills in communicating key business and clinical information + Excellent time management and project management skills **What you can expect of us** As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we'll support your journey every step of the way. The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications. In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include: + A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts + A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan + Stock-based long-term incentives + Award-winning time-off plans + Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies. **Apply now and make a lasting impact with the Amgen team.** **careers.amgen.com** In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. **Application deadline** Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position. **Sponsorship** Sponsorship for this role is not guaranteed. As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease. Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Definition

Wasserman Music is a leading global agency representing prominent artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world. Wasserman Music is part of Wasserman. Wasserman operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. Headquartered in Los Angeles, Wasserman's presence spans 28 countries and more than 70 cities, including New York, London, Nashville, Chicago, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit ***************** An Assistant is responsible for performing a variety of administrative tasks to provide support to the agent in client and internal matters. RESPONSIBILITIES Maintain accuracy of artist contact record and deal memos in booking system. Update client bios, riders, and ad mats. Enter offers and related show details into the booking system. Liaise with relevant teams to complete show-related administration. Issue contracts for confirmed performances. Track unreturned contracts; chase signed contracts. Flag/review/address contract markups. Create and issue artist itineraries when necessary. Organize and execute announces and on sales. Request, report, and/or review ticket counts for confirmed events. Create and send invoices for show-related payments (deposits, balances, etc). Track unpaid deposits and balances; liaise with accounting team to ensure funds are received and allocated on time. Track, collect, and enter finals; notify accounting team to generate statement(s). Coordinate with accounting team to update client tax information and payment information. Manage work visa process for clients (immigration itineraries). Coordinate with operations team for client on/off boarding. Set and confirm meetings; maintain agent calendar and internal artist calendar. Manage inbound phone calls on behalf of agents. Book agent business travel as necessary. Submit agent expense reports. Take on additional tasks and responsibilities as assigned. The ideal candidate has: 1-2+ years of administrative or assistant experience, ideally in the music, entertainment, or agency space. Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment. Detail-oriented and highly accurate with data entry and documentation. Excellent written and verbal communication skills. Professionalism and discretion when handling sensitive information. Proactive problem-solver who can anticipate needs and follow through. Comfortable with booking systems, CRM tools, and Microsoft Office/Google Workspace. Flexible, adaptable, and ready to take on varied tasks. BASE SALARY: $47,500 plus potential for discretionary bonus. Actual base salary is dependent on several factors including but not limited to; market dynamics, location and region, experience, specialized skills/training (education), level of responsibility, budgetary considerations, tenure at the company (for current employees), etc. The salary range listed is just one component of the total compensation package for employees. Compensation decisions are dependent on circumstances of each role. Wasserman does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.

At Child & Family Center, we believe that when unity in diversity exists, progress and growth is inevitable and that diversity goes beyond gender & race. We aim for a diverse workforce and strongly encourage candidates of all backgrounds & experiences to apply.

Provides short-term administrative support to a City department, division, function and/or special project. Assists in performing specific and miscellaneous duties, as assigned. Works under the administrative supervision of a professional or management staff member who outlines work, frequently reviews work in progress and carefully reviews work upon completion. NOTE: The current vacancy is in the Department of Transportation. The eligibility list that will be established from this recruitment will be used to fill any Administrative Intern (As-Needed) vacancies that occur throughout City departments during the life of the list. This is a temporary position without benefits. Representative Duties Conducts field investigations and surveys of various organizational and administrative studies. Gathers, complies and conducts analysis of data for departmental studies and/or projects. Prepares charts, tables and diagrams. Maintains applicable records and files, as assigned. Performs administrative and clerical duties, as assigned. Performs other related duties, as assigned. Requirements Knowledge of: Principles and practices of public administration General research and analysis methods and techniques Basic office procedures and standard office equipment Effective customer service techniques Ability to: Follow oral and written instructions Communicate effectively both in writing and orally Research and interpret complex technical information Write clear and concise reports Perform mathematical calculations Provide effective customer service Establish and maintain effective and cooperative working relationships with City employees and the general public Skill in: The use of a personal computer and applicable software applications Reading, writing and communicating in English at an appropriate level Basic mathematics Education, Training and Experience: Graduation from high school or the equivalent. Must be a student in good standing at an accredited college or university with major course work in public administration or a closely related field and maintain full-time student status (minimum 9 semester units) at an accredited college or university. NOTE: You must upload and attach a copy of your college level transcripts (official or unofficial) with your online application. Failure to do so will result in your application being disqualified. Supplemental Information How to Apply: Applicants must submit a completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process. You must attach a copy of your college level transcripts to your online application. Applicants who indicate receipt of college level coursework from a foreign institution must provide United States credential equivalency verification along with a copy of your college transcripts. All materials must be received in the Human Resources Department no later than the filing deadline. Failure to do so will result in your application being evaluated without the education being considered. NOTE: Be sure to include volunteer experience, if applicable, when completing your application. Selection Process: All applicants must submit clear, concise and complete information regarding your work history and qualifications for the position. All applicants will be reviewed and only those applicants determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Background Investigation: Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation. Inclusion & Diversity Statement The City of Santa Monica is a progressive, inclusive and culturally rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact. The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us! Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call **************, TDD ************** (Hearing Impaired Only). Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination. This is a temporary hourly position without benefits. The City of Santa Monica provides a deferred compensation (457) retirement plan for its as-needed (temporary) employees who are not eligible for coverage under the California Public Employees Retirement System (CalPERS). The City and as-needed employee are each required to contribute 3.75% of wages to the deferred compensation plan. As-needed employee contributions will be deducted from paychecks on a pre-tax basis. 01 The Administrative Intern (As-Needed) position requires you to be a student in good standing at an accredited college or university with a major in public administration or a closely related field and maintain full-time student status (minimum 9 semester units) at an accredited college or university. If you meet this requirement, you are required to submit a copy of your college level transcripts (official or unofficial) with your online application that demonstrates you are a current student. Failure to do so will result in your application being disqualified. Did you attach a copy of your college level transcripts? * Yes * No 02 Administrative Interns must be a student in good standing at an accredited college or university and maintain full-time student status (minimum 9 semester units). Please indicate your current student status. * I am currently a full time student (Minimum 9 semester units or 12 quarter units) * I am currently a part time student (Less than 9 semester units or 12 quarter units) * I am not a current student 03 What college or university are you currently attending? If you are not a current student, please mark not applicable (N/A) 04 If you are a current undergraduate student, please indicate your year of study. * Freshman * Sophomore * Junior * Senior * I am currently a graduate student (or above) * I am not a current student 05 If you are a current graduate student (or other), please indicate your degree program. * MA/MS/MBA * PHD * JD * I am currently an undergraduate student * I am not a current student 06 What is your field of study (major)? If you are not a current student, please mark not applicable (N/A). 07 What is your anticipated date of graduation? If you are not a current student, please mark not applicable (N/A). 08 The Administrative Intern position requires that you still retain student status next semester (or quarter). Will you be returning to higher education in Spring 2026? * Yes * No 09 Please indicate what interests you in the Administrative Intern position for the City of Santa Monica. Required Question Employer City of Santa Monica Address 1685 Main Street, Room 101 P.O. Box 2200 Santa Monica, California, 90401 Phone ************ Website *******************************************************

Gelfand, Rennert & Feldman is seeking a Tax Administrative Associate to join our team of dedicated professionals. This position is based out of Encino, CA and Century City, CA on a hybrid basis. The Tax Administrative Assistant is responsible for assisting Staff and Managers with administrative components of tax filing. Primary Responsibilities Track, assemble, process, and file all tax engagements including but not limited to individual, corporate, and partnership tax returns and extensions; amended tax returns, quarterly estimates, and the reporting of foreign bank accounts Create, maintain, and monitor tax-related projects in applicable project management software and control lists to ensure projects proceed and are completed in a timely manner, tax filings are accepted, and deadlines are met Coordinate with Tax and Account Management personnel for the procurement of documentation required for filing of tax returns and tax related payments Provide supporting documentation for Account Management personnel to use to book payments and receivables in Agilink or DF Imaging Oversee and maintain records of necessary tax documents including those pertaining to proof of successful timely filing Assemble and coordinate all documentation necessary for requests to E-File Department Monitor status of tax returns/extensions and keep professionals informed of rejections or other errors Maintain awareness of return diagnostics to point out possible impediments to the filing process Maintain proper filing procedures for effective record keeping Prepare tax returns and other correspondence for shipping via Certified mail, Express / Priority Mail, and FedEx as necessary Monitor booking of tax AJE's Upload tax documents and other tax-related paperwork in the electronic tax binders Maintain knowledge and awareness of federal and multi-state due dates, forms, and filing requirements Train new hires on the policies and procedures of the tax department Assist in tracking of K-1's and other tax-related documents Draft IRS and other tax authority correspondence when requested Assist with scanning and filing of tax documents Assist in researching multi-state and multi-entity types filing parameters and prepare charts for filing requirements for use by the Staff and Managers of the firm Runs reports regarding e-filing rejects and notifies staff/managers to determine how the matter will be rectified Other projects and duties as assigned Qualifications High School Diploma is required Bachelor's degree is preferred Must be incredibly detail oriented and possess strong organizational skills Proficiency in Microsoft Office Suite, especially Excel and Word Familiarity with Agilink, GoSystems, or CCH tax software is a plus Solid interpersonal skills and other key soft skills (i.e., communication, time management, emotional intelligence, adaptability, active listening, critical-thinking, etc.) Capability to learn new systems and process information quickly This is a non-exempt, overtime eligible position. The annualized base pay range for this role is expected to be between $48,000 - $57,000. Actual base pay could vary based on factors including but not limited to experience, subject matter expertise, geographic location where work will be performed, and the applicant's skill set. The base pay is just one component of the total compensation package for employees. Other rewards may include an annual bonus and a comprehensive benefits package. Candidate information, including education and work experience, is verified upon an offer of employment. Falsification of application information may be grounds for denying employment. Gelfand, Rennert & Feldman is an Equal Opportunity Employer. For information on our Job Applicant Privacy Notice, please click here. #LI-TN1 Founded in 1967, Gelfand, Rennert & Feldman ("GRF") is a leading full-service business management firm for an exclusive assortment of entertainers, executives and select high net worth individuals. Our 30 partners and over 600 staff members deliver comprehensive financial services in the fields of music, motion pictures, television, sports, literature, and other creative and performing arts. Our firm has offices in Los Angeles, New York City, Nashville, San Rafael, Wilmington, and London. The following language is for US based roles only For California Applicants: Information on your California privacy rights can be found here For Indiana Applicants: It is unlawful for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component. For Maryland Applicants: I UNDERSTAND THAT UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT OR CONTINUED EMPLOYMENT, THAT ANY INDIVIDUAL SUBMIT TO OR TAKE A POLYGRAP OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100. For Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this shall be subject to criminal penalties and civil liability. For Montana Applicants: If hired, the employment relationship is governed by the Wrongful Discharge from Employment Act. Mont. Code Ann. Section 39-2-901. For Rhode Island Applicants: Focus is subject to Chapters 29-38 of Title 28 of the General Laws of Rhode Island and is therefore covered by the state's workers' compensation law. If you willfully provide false information about your ability to perform the essential functions of the job, with or without reasonable accommodations, you may be barred from filing a claim under the provisions of the Workers' Compensation Act of the State of Rhode Island if the false information is directly related to the personal injury that is the basis for the new claim for compensation. The Company complies fully with the Americans with Disabilities Act.

We are seeking an organized, detail-oriented, and dedicated Sr. Executive Assistant to support multiple Production & Development executives. The ideal candidate will be able to multitask, possess exceptional communication skills, accomplish tasks in a timely manner, and have a passion for the entertainment industry. This is a Los Angeles-based administrative role assisting the executives through development, production, and post-production. This position will be supporting a team in the United Kingdom as well as Los Angeles. Responsibilities: Provide administrative support to executives on the feature film team, including but not limited to, scheduling meetings, rolling calls and maintaining call sheets, managing calendars, preparing and submitting expense reports, and arranging occasional travel. Coordinate logistics for meetings, including handling drive-ons and booking conference rooms, and, on an as-needed basis, catering and A/V setup. Handle confidential and sensitive information with discretion. Organize documents and materials related to projects and incoming submissions, ensuring easy access and retrieval. Arrange travel itineraries, accommodations, and transportation for team members as needed. Coordinate with facilities management to maintain their office spaces. Provide general team support as needed, including but not limited to creative research, occasional lunch or coffee runs, and assistance with off-site event planning and execution. Basic Qualifications: 2+ years of experience as an executive assistant or equivalent experience in the entertainment industry. Exceptional organizational and time-management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to multitask and accomplish tasks in a timely manner. High level of professionalism and a positive attitude. Ability to support a team in the United Kingdom and to work a non traditional schedule as needed. Preferred Qualifications: A love and enthusiasm for Marvel Studios and its characters, with a desire to contribute to the success of an exciting slate of projects Bachelor's degree. Creative problem-solving abilities and attention to detail. Team player with excellent interpersonal skills. Adaptable and able to thrive in a fast-paced environment. The hiring range for this position in Burbank, CA is $65,300 to $87,500 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered. Job Posting Segment: Marvel - Production & Development Job Posting Primary Business: Marvel - Features Primary Job Posting Category: Executive Support Employment Type: Full time Primary City, State, Region, Postal Code: Burbank, CA, USA Alternate City, State, Region, Postal Code: Date Posted: 2025-09-02

The Law Office of Susan A. Katzen, a boutique Trusts, Estates, and Special Needs Planning firm in Newport Beach, is seeking a Senior Executive Assistant & Operations Systems Lead to support our Managing Attorney and leadership team. This role is ideal for a seasoned Executive Assistant who loves owning a busy calendar, building systems and workflows, and being the calm, organized center of a professional team. You'll provide high-level executive support and help implement and maintain firm-wide systems (especially Asana) that keep our practice running smoothly. If you want your work to directly support families and caregivers and you enjoy both executive support and operations, we'd love to hear from you. Manage and protect the Managing Attorney's calendar, schedule, and priorities Coordinate internal and external meetings, calls, and events Anticipate needs and ensure the Managing Attorney is prepared for meetings and deadlines Assist with email triage, follow-ups, and reminders to keep projects moving Help implement and maintain Asana as the firm's task and project management tool Build and refine workflows, checklists, and processes for the firm Track deadlines, follow-ups, and recurring tasks so nothing falls through the cracks Serve as a central point of contact between the Managing Attorney and team members Coordinate staff meetings, agendas, and follow-up action items Support client-facing logistics such as scheduling, confirmations, and follow-ups Assist with the preparation of client meeting materials and basic document organization Help with occasional firm events, workshops, or webinars (planning and logistics) Support light HR/operations tasks, such as onboarding checklists and vendor coordination Required: 5+ years of experience as an Executive Assistant supporting a C-level executive, Managing Partner, or senior professional (law, finance, consulting, or similar) Proven experience managing a busy, dynamic calendar and protecting an executive's time Strong organizational skills and attention to detail Excellent written and verbal communication skills High level of professionalism, discretion, and judgment Tech-savvy and comfortable learning new software and tools Ability to work on-site in Newport Beach with some hybrid flexibility after onboarding Proactive, resourceful, and able to work independently with minimal supervision Preferred/Nice to Have (Not Required): Experience in a law firm or professional services environment Experience with Asana or similar project management tools Familiarity with tools such as Lawmatics, Actionstep, Egnyte, or similar systems Experience helping implement or improve workflows and processes We don't expect you to check every single box. If you have strong EA experience, are tech-savvy, and enjoy building systems that help teams work better, we encourage you to apply