Senior administrative assistant jobs in Jacksonville, FL - 47 jobs

Finding a job that fits your lifestyle isn't always easy. That's where Kelly comes in. We're seeking an Executive Administrative Assistant to work at a premier client in Jacksonville, FL. Sound good? Take a closer look below. We're here to help you find something great that works for you-so you won't miss a moment of what really matters in your life. Salary/Pay Rate/Compensation: To Be Determined Why you should apply to be Executive Administrative Assistant: Enjoy a flexible hybrid schedule-work three days in office (Tuesday, Wednesday, Thursday), and from home on Monday and Friday Join a professional work environment with structured support for career growth Opportunities to support high-impact executives and contribute to important meetings and events Industry-leading safety precautions and employee-focused culture What's a typical day as Executive Administrative Assistant? You'll be: Providing comprehensive administrative support for meetings, events, and workshops, including scheduling, room booking, catering, and managing invites Managing complex calendars and coordinating executive travel bookings, including visa support Processing expense reports with Concur, handling financial documentation, and assisting with purchase orders and contracts Facilitating office supply orders (Irvine only) and maintaining vendor, visitor, and security coordination for the office Delivering additional administrative support as directed by the supervisor This job might be an outstanding fit if you: Have 2-4 years of executive-level administrative experience (preference for candidates with 10+ years) Demonstrate proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint), Teams, Concur, Ariba, and handling complex calendar management Excel at multitasking in a fast-paced environment and have strong communication and organization skills Hold a high school diploma or above What happens next Once you apply, you'll proceed to next steps if your skills and experience look like a good fit. But don't worry-even if this position doesn't work out, you're still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more. Helping you discover what's next in your career is what we're all about, so let's get to work. Apply to be Executive Administrative Assistant today!

Job Title Executive Assistant to the President & Chief Executive Officer (Position is 100% on-site in Jacksonville, FL) Job Number Division Office of the President Category Administrative/Executive Reports To President & Chief Executive Officer Status Full-Time FLSA Exempt (Salaried) ABOUT US: Edward Waters University is a small private, Christian, Historically Black, urban liberal arts institution that offers quality academic programs. The University strives to prepare students holistically to advance in a global society through the provision of intellectually stimulating programs, and an environment that emphasizes high moral and spiritual values in keeping with the African Methodist Episcopal Church. Edward Waters University seeks to develop excellence in scholarships, research, and service for the betterment of humanity. POSITION DESCRIPTION: The Executive Assistant to the President & Chief Executive Officer is responsible for the organization and coordination of office operations, procedures and resources to facilitate effectiveness and efficiency for the Office of the President. The ideal candidate must be able to excel in a fast-paced environment, paying close attention to details and anticipate needs of the Office of the President. EDUCATION: Bachelor's Degree, plus fifteen years of experience in an office setting REQUIREMENTS: Minimum of 5-7 years of progressive executive-level administrative experience, ideally within higher education, nonprofit, or mission-driven environments. Experience working with C-suite executives Experience in working in higher education is preferred but not necessary. Ability to operate standard office equipment Ability to walk short distances Ability to lift and carry parcels, packages and other items Ability to view a computer terminal Demonstrated proficiency in computer skills (PC and Mac) and all MSOffice products including (Word, Excel, PowerPoint, etc. ) Must be able to operate various office equipment, spreadsheets and databases Provide excellent customer service in a courteous manner Ability to maintain a high level of confidentiality Ability to prioritize, work independently, and meet deadlines Ability to provide information and assistance to callers and/or visitors regarding university policies and procedures Must be a team player RESPONSIBILITIES Provide comprehensive support services to the Office of the President that ensure a professional, responsive and effective experience with the University as a whole Take notes and distribute meeting minutes, agendas and meeting packages (as necessary). Able to support the President during meetings with brief reminders of key topics/ points Provide complex travel arrangements. Becomes familiar with the specific, detailed needs of the President and travel partners; creates consistent travel itinerary portfolios for reference and be available during travel times to quickly address any last-minute changes or cancellations. Ability to travel with President for various business-related functions. Maintain up-to-date mailing and e-mail addresses and telephone contacts for individuals and groups with whom the President maintains frequent contact Oversee logs for appropriate signatures, and keeps account of all Contracts submitted to the President for signature Maintain and manage the physical and electronic office filing systems for the President Coordinate logistics and prepare meeting materials as necessary for the Office of the President Write error-free emails and other communications for various events and announcements Maintain confidentiality and use a high degree of discretion Work in a professional and focused manner to schedule internal and external meetings Oversee all daily office functions, including opening and closing Oversee PAF forms, inventory, blanket orders, purchase requisitions, local orders, check requests, work records and other required budgetary forms for signature Administer correspondence, manage incoming calls, and prioritize phone messages, email and mail. Handle all calls and visitors with sophistication and an elevated level of professionalism Provide exceptional customer service to students, staff, faculty and other constituents Maintain punctual, regular and predictable attendance Work collaboratively in a team environment with a spirit of cooperation and as a relationship builder Display stellar communication skills, including presentation, persuasion, and negotiation skills required in working with internal and external constituents/stakeholders (including the ability to remain calm and courteous under pressure) Display engaging interpersonal skills, including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude Respectfully take direction from the President Supervise office personnel and work study students Work with students, staff, faculty and external constituents in a collaborative and supportive manner. All other duties as assigned by the President & CEO.

Located in US East, Jacksonville, FL We exist to transform our customers and change lives Who We're Looking For We are seeking an experienced, detail-oriented Administrative Assistant to provide high-level administrative support to our COO in a part-time capacity. This Jacksonville based position requires exceptional organizational abilities, professional communication skills, and meticulous attention to detail. What You'll Do: Provide comprehensive calendar, including: Scheduling and coordinating meetings Handling conflicts and competing demands Manage reoccurring calls between the executive team and new customers by: Outreaching to customers segments using email sequencing technology Scheduling calls and managing conflicts Preparing the customer bio for the executive prior to the call Cascading the feedback and action items from the call to the broader leadership team Orchestrate and manage the COO's team engagement program, including: Coordinating team member lunches and managing attendee lists Facilitating virtual team member meetings via Zoom Supporting COO preparation for team interactions Plan and execute team offsites, including: Venue selection and booking Coordinating meeting spaces, meals, and activities Managing travel arrangements for attendees What You Bring: 5+ years of experience supporting VP Level Leadership Proven track record of handling confidential information with absolute discretion Exceptional organizational and time management capabilities Strong attention to detail and commitment to accuracy Professional and formal communication style, both written and verbal Demonstrated ability to work independently in a remote environment Advanced proficiency in: Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) Calendar management and scheduling tools. Preferred Qualifications: Strong interpersonal skills and ability to build relationships with stakeholders Demonstrated proactive approach to problem-solving Experience managing virtual team coordination and communication Why You'll Love It Here: Working at RF-SMART means joining a culture that values growth, collaboration, and innovation. As an Administrative Assistant, you'll work alongside a passionate team dedicated to making a difference-both for our customers and our employees. Employer does not sponsor applicants for employment visa status (e.g. H-1B visa status). General Information: The above noted job description is not intended to be an exhaustive list of all duties and responsibilities that may be assigned, but rather to give a general sense of the responsibilities and expectations of the job. As the nature of business demands change so, too, may the essential functions of this specific position and/or the skills and abilities required. RF-SMART is an Equal Employment Opportunity (EEO) employer. A Word From Our CEO - Watch Now

Diocese of St. Augustine Catholic Center Position: Executive Assistant to the Chancellor for Administrative Affairs Grade: 106 Reports To: Chancellor for Administrative Affairs General Summary: The Executive Assistant provides direct, high-level, and complex administrative support to the Chancellor for Administrative Affairs that projects the mission and vision in the Diocese of St. Augustine. This is not a remote position. Work location is at the Diocese of St. Augustine Chancery Offices at 11625 Old St. Augustine Road, Jacksonville, Florida. Essential Duties and Responsibilities: As a member of the Diocesan Curia and representative of a diocesan official, must maintain the highest level of confidentiality and diplomacy regarding all diocesan matters. Maintains the Chancellor's calendar; schedules appointments, meetings, and other commitments; assists the Chancellor in managing his/her time effectively. Screens telephone calls and visitors for urgency and nature of business or assists them to the appropriate office or ministry. May provide direct assistance to individuals within scope of authority and responsibility of the position, necessitating a high level of professionalism, empathy, tact, courtesy and diplomacy. Contacts and conversations frequently involve confidential/sensitive matters necessitating discretion. Acts as a liaison between the Chancellor's senior staff and other direct reports on matters related to scheduling of meetings, events, and other commitments, status of information requests, and other designated administrative support projects. Creates neat and professional correspondences or reviews outgoing correspondence, reports, publications, and other materials for grammar, sentence structure, format, attachments, and compliance with applicable policies, rules, procedures, and directives of the Chancellor, Bishop, or other diocesan officials. Receives and distributes incoming mail and assures that outgoing mail is sent out in a timely fashion. Handles office mailings and distributes materials to departmental committees, boards, councils, teams, and other bodies. Manages internal email accounts related to the Office of the Chancellor. Within scope of authority and knowledge of the Office of the Chancellor, has discretion to explain to those who call upon the office certain diocesan policies, rules, procedures, processing of official documents, and precedents in order to assist them. Serves as a member of the administrative support team for the Office of the Bishop, Vicar General, Chancellors, and Promotor of Justice (including backup and vacation coverage, as needed). Responds to work assignments and projects generated by the Chancellor for Administrative Affairs in a timely manner and provides regular status updates on projects and estimated timelines for completion. Makes transportation, hotel, and official diocesan business arrangements for the Chancellor; prepares and processes expense reimbursement claims. In collaboration and approval from the Chancellor, establishes written clerical processes and procedures for the office with a focus on continuing improvement. Prepares and processes accounting, budgeting, and purchasing documents related to the operations of the office. Maintains an organized, neat, and efficient filing system and creates, updates, and maintains accurate databases, files, and other records and information. Maintains a neat and professional work area and ensures that the office is free from clutter and is attractive in appearance. Performs other related duties as assigned by the Chancellor for Administrative Affairs. Knowledge, Skills, and Abilities Required Must be a practicing Catholic in good standing with the Church with knowledge of and commitment to Gospel values, Catholic moral and social teachings, and possesses a sound working knowledge of Church hierarchy and Church structure. Must have the ability to speak, understand, and write in Spanish and English. A Bachelor's degree with at least five years' experience providing complex administrative support to a senior-level executive. Must maintain a high level of attention to detail, accuracy, and efficiency; a person with superior organizational skills. Knowledge and skills in the use of technology, as well as continuously looking for ways to use technology to make the office, individual work responsibilities, and the Chancellor more effective and efficient. Must consistently demonstrate a positive, friendly, respectful and caring attitude with colleagues, the public, and all one serves in word and deed; projecting a welcoming atmosphere to all who make contact with the Chancery. Demonstrated experience in using good judgment in handling complex and controversial matters, diffusing or de-escalating conflict before it reaches the Chancellor, resolving informal complaints when appropriate, and suggesting resolution. Must be able to organize and prioritize work, be proactive, take initiative, resolve complex problems, follow through, and simultaneously manage multiple priorities. Requires a high fluency with Microsoft Office software and proficiency using online databases. Must be proficient in English grammar with excellent research, interpretive, writing, proofreading, and editing skills. Must have the ability and experience to work in a respectful team environment with other diocesan personnel and the ability to develop and maintain positive relationships with clergy, diocesan employees, and outside contacts. Requires above average communication skills including verbal, written, and listening. Honors, respects, and cares for all people; displays cultural diversity awareness and sensitivity. Having knowledge of religious/ecclesial terminology and protocol is strongly preferred. Must maintain a valid driver's license. Must successfully pass the required criminal background check prior to employment and maintain this clearance throughout employment with the Diocese of St. Augustine. LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees, and the general public. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus. WORKING CONDITIONS The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Position may require some evening and weekend hours.

Axionova Engineering Limited is a leading engineering company that specializes in providing innovative and sustainable solutions to clients in the manufacturing, construction, and energy industries. With a strong focus on quality, safety, and efficiency, we have built a reputation for delivering exceptional results and exceeding client expectations. Job Summary: We are seeking a highly organized and experienced Executive Assistant to support our executive team in our Jacksonville, Florida office. The ideal candidate will have strong communication and organizational skills, be able to multitask and prioritize effectively, and have a proactive and positive attitude. Key Responsibilities: - Manage and maintain executive calendars, scheduling meetings and appointments as needed - Coordinate travel arrangements and accommodations for executive team - Prepare and organize documents and presentations for meetings and presentations - Act as a liaison between executives and internal/external stakeholders - Conduct research and gather information for various projects and initiatives - Handle incoming and outgoing communications, including phone calls, emails, and mail - Manage and maintain confidential files and records - Assist with budget tracking and expense reporting - Collaborate with other team members to ensure smooth and efficient workflow - Handle ad hoc administrative tasks and projects as assigned Qualifications: - Bachelor's degree in Business Administration or related field preferred - Minimum of 3 years experience as an Executive Assistant or similar role - Strong proficiency in Microsoft Office Suite - Excellent communication and interpersonal skills - Ability to handle confidential information with discretion - Proactive and able to anticipate needs of executives - Strong organizational and time-management skills - Ability to work independently and as part of a team - Experience in the engineering or related industry is a plus We offer a competitive salary and benefits package, as well as opportunities for growth and development within the company. If you are a highly motivated and detail-oriented individual with a passion for supporting executives and contributing to the success of a dynamic company, we encourage you to apply for this position. Axionova Engineering Limited is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Location: Jacksonville, Florida, United States Contract Details: Full-time, Permanent

Flourish Research is looking for motivated, talented, creative individual who want to learn and grow in their career while contributing to research that changes lives! We offer an excellent comprehensive benefits package, a supportive and collaborative work environment, and endless growth opportunities. We are actively hiring a Medical Personal Assistant at our site in Jacksonville, FL! We are seeking a dedicated and highly organized Personal Assistant to provide comprehensive support to a clinical research doctor in both professional and personal capacities. The ideal candidate will demonstrate exceptional time management, communication skills, and the ability to handle a variety of tasks with discretion and professionalism. This role is essential for helping the doctor maintain a balanced and efficient schedule while ensuring personal and professional commitments are met. Shift: Monday-Friday, 7 AM - 4:00 PM (Hours can vary) Location: 4085 University Blvd. South Suite 1 Jacksonville, FL 32216 Compensation: Hourly based on experience Benefits: Health, dental, and vision insurance plans, 401(k) with 4% match, tuition reimbursement, parental leave, referral program, employee assistance program, life insurance, disability insurance, and 15 days of PTO + 10 company holidays. RESPONSIBILITIES Coordinate and manage the doctor's personal and professional calendar, including scheduling appointments, family commitments, and social engagements. Arrange travel itineraries, including transportation and accommodation, for both work and personal trips. Handle correspondence, phone calls, and emails, prioritizing messages and responding on behalf of the doctor when appropriate. Organize personal errands, such as managing household staff, coordinating with service providers, and overseeing family activities. Assist in planning personal events, such as family gatherings, celebrations, and social functions. Help organize community outreach or philanthropic activities aligned with the doctor's interests. Support in managing household tasks, including budgeting, scheduling maintenance, and organizing family logistics. Liaise with vendors and service providers to ensure smooth operations at home. Maintain the highest level of confidentiality regarding personal and professional matters. Exercise discretion in all interactions and decision-making processes. QUALIFICATIONS Bachelor's degree or equivalent experience in a related field (administration, management, personal assistance). Proven experience as a personal assistant or in a similar role, ideally in a healthcare, clinical research, or in C-suite environment. Strong organizational skills with the ability to manage multiple priorities seamlessly. Excellent written and verbal communication skills. High level of discretion, confidentiality, and professionalism. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with personal management tools. Flourish Research offers an excellent comprehensive benefits package, a supportive and collaborative work environment, and endless growth opportunities. Apply today to learn more about how you can join us in our mission to save and improve the lives of others! Flourish Research is where clinical trials thrive. Flourish Research represents one of the industry's most progressive and diversified clinical trial companies with robust capabilities in the therapeutic areas of cardiology/metabolic disorders/renal, CNS, pulmonology, and vaccines. At Flourish Research, we strive toward excellence. In clinical trials and healthcare, excellence means everyone deserves the best care, regardless of their race, color, gender identity, religion, ethnicity, physical abilities, age, sexual orientation, or veteran status. We embrace employees, customers, and patients from these underrepresented groups to help make this vision a reality. Flourish Research is driven by a diverse and inclusive community of passionate people who are committed to improving the quality of life of communities around the world. Flourish is committed to a safe work environment where all employees, customers, and patients are included, and treated with dignity and respect. Flourish Research strives to build an organization that attracts and leverages diversity in our staff, which reflects the diversity of our local communities. We promote education, acceptance, and inclusion because there is beauty in diversity. The more diversity we have in our team, the more unique perspectives, and ideas we share, and the better prepared we are to serve our communities. WE SEE YOU. WE ARE YOU. WE EMBRACE YOU. WE CELEBRATE YOU! It is the policy of Flourish Research not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status.

Provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the executive's working life and communication. Over time you will also “set the rules of the office”, knowing exactly what the executives need out of their employees, and work together to ensure these goals are communicated, monitored, reviewed and managed. · Greet and service office visitors - as the face of the office, creating a great first impression. · Maintain calendar and arrange meetings and appointments, provide reminders, communicate via email, make travel and entertainment arrangements, manage expenses / submit expense reports · Checking and distributing mail from the mailroom, managing parking passes & office access · Ensuring offices supplies, kitchen and office is well kept, via interaction with appropriate vendors · Acting as the administrative point of contact between the executives and internal/external clients · Produce reports, presentations and briefs (MS Office, and coordination with marketing team) · Plan and Manage Meetings that involve senior management, sit in as necessary and taking meticulous notes for post-meeting summary, as well as keeping the meeting on task. · If necessary, take dictation and minutes, and handle executives' requests and queries appropriately · Develop and carry out an efficient documentation and filing system · Undertaking the tasks of receiving calls, take messages and routing correspondence Other specific responsibilities: 1. Performance reports outline, schedule, and ensure timely compilation 2. Communications plan coordinate (all), produce and ensure dissemination 3. Org chart development and maintenance (will migrate function to HR over time) 4. Complete Health “Bibles” and “Materials” (Transaction process, MSR, Care Coordination, Marketing, Reporting, etc…) upgrade / ensure evolution and maintenance 5. Data room maintenance (coordinated with CFO, Controller) 6. Imminent patient database development 7. Mapping - maintain “patients, providers, payers” database for map presentation Requirements: · Experience in a healthcare setting - Highly preferred · Exemplary planning and time management skills · Up-to-date with advancements in office gadgets and applications · Ability to multitask and prioritize daily workload · High level verbal and written communications skills (all MS Office Products+) · Absolute discretion and confidentiality · Excellent personal presentation and ability to interact at a highly professional level with a variety of financial, medical and business leaders.

Description We are looking for a highly organized and proactive Senior Executive Assistant to provide top-tier administrative support to C-suite executives. In this long-term contract role, you will play a key part in managing schedules, coordinating travel, and ensuring seamless communication across teams. This position is based in Fleming Island, Florida, and offers an exciting opportunity to contribute to a dynamic and fast-paced environment where attention to detail is valued. Responsibilities: - Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled. - Organize and coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation. - Prepare and edit PowerPoint presentations for executive meetings, ensuring high-quality and detail-oriented output. - Facilitate communication between executives and internal teams to ensure smooth operations and alignment. - Handle invoice entry and processing with attention to accuracy and timeliness. - Schedule and arrange executive meetings, including preparing agendas and distributing relevant materials. - Monitor and address administrative needs to support executives in achieving their goals. - Act as a liaison for C-suite executives, handling confidential information with discretion. - Ensure all travel plans align with organizational policies and budgets. - Provide general administrative support as needed to maintain efficient executive operations. Requirements - Minimum of 2 years' experience in an executive assistant role, preferably supporting C-suite executives. - Strong expertise in calendar management and scheduling. - Proficiency in coordinating and arranging travel plans, including international travel. - Advanced skills in Microsoft PowerPoint, with the ability to create high-quality presentations. - Exceptional organizational and multitasking abilities. - Proven ability to handle confidential information with professionalism. - Outstanding communication skills, both written and verbal. - Experience with invoice entry and processing is preferred. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Job DescriptionExecutive Administrative Assistant (Hybrid / Remote) Rockaway, Inc. - Atlantic Beach, FL Rockaway, Inc. is seeking an experienced Executive Administrative Assistant to support company leadership and operations. This position is primarily remote/work-from-home, however candidates must live locally and be available for in-person training and occasional onsite meetings. Key Responsibilities Provide high-level administrative support to executive leadership Manage complex calendars, scheduling, and follow-ups Coordinate internal and client-facing communication Support customer service needs and route inquiries appropriately Maintain organization across multiple priorities, deadlines, and projects Work within a variety of software platforms and internal systems Assist with documentation, reporting, and process tracking Required Experience & Qualifications Prior experience as an Executive Assistant or Administrative Assistant supporting leadership Experience working remotely or in a hybrid environment preferred (not required) Strong scheduling, calendar management, and coordination experience High level of computer proficiency and comfort using multiple software platforms Ability to learn new programs and processes quickly Excellent written and verbal communication skills Strong organizational skills and attention to detail Industry-specific experience is not required; Rockaway will provide training on our services and systems. Position Details Hybrid / Remote (local candidates only) In-person training and occasional onsite meetings required Competitive compensation based on experience How to Apply Apply here or email your resume to ***********************.

JOB DESCRIPTION: Executive Assistant As the largest pediatric clinic in Jacksonville, serving seven locations with nearly 20,000 patients, Angel Kids Pediatrics believes that caring for children is a continual process, and should not limited to just doctor office visits during regular business hours. We believe that by providing excellent medical care in a family and community-based environment that we can grow healthy children who will become healthy adults. We uphold the highest standards of a patient-centered medical home that provides quality, personalized and effective medical care as if each family was part of our own Equity, innovation, and inclusion guide our growth and strategy. We are looking for individuals who are passionate about, and committed to leading efforts to provide culturally relevant care, reducing health disparities, and helping build a diverse and inclusive team environment. Angel Kids is seeking a full-time Executive Assistant (Administration), to join our team located at our corporate office in Jacksonville. This position is responsible for: Assisting Angel Kids Founder and President by providing administrative support. Handles situations requiring knowledge of the overall function of the area of responsibility, the overall organization's mission, vision, values and culture. Acts as central point of contact for other departmental Associates on activities and projects. Responds to inquiries, phone calls, messages and represents the leader in dealing with both internal customers as well as external contacts. Typical duties include: Maintenance of records; setting up meetings including meeting agendas; preparation and response of correspondence and monitoring of emails Manages calendar and interfaces with staff and stakeholders for maintaining daily schedule and will arrange travel as needed. Sets up and schedules meetings including agendas requiring a knowledge of the purpose of the meetings, organizational priorities, and confidentiality required. Ensures that attendees know of any pre-meeting work required. Compiles pre-meeting materials, reports etc. and reviews ahead for accuracy. Prepares correspondence for appropriate signature as well as for own activities for both internal distribution as well as external contacts such as vendors and other interested parties. Prepares reports and presentations with accuracy. May be assigned special projects. May be assigned projects requiring research, gathering data, analysis, and reporting on results, working both independently and as part of a team. Maintains records for travel records, confidential reports, data collection Represents the agency in dealing with both internal and external stakeholders Answers questions or deals with problems independently as well as determines who to refer problems to. Keeps leaders informed about issues. Job Requirements High School Diploma required. Associate's Degree preferred. One (1) to three (3) years' experience in an Executive/Administrative Assistant role required. Knowledge in the health care industry and or insurance preferred Proficiency in standard software applications including MS Word, MS Excel, MS Power Point and MS Outlook. Strong organizational skills required. Strong written and verbal skills Must be able to work independently and think creatively. Must have the ability to work well with others. Good communications skills and regular attendance are required.

Smartstyle Hair Salon With over 180 full-service Smartstyle Hair Salons inside Wal Marts in 11 states, Yellowhammer Salon Group (YSG) is the largest operator of this brand in the United States. In these salons you'll have: * instant clientele in the world's busiest marketplace * the potential to earn up to 60% commission (top stylists earn over $40/hr before tips!) * on-going technical training * support from engaged leadership so you are not alone! We chose to be inside Walmart stores, where you'll see an average of 5,000 customers per day, (which is 150,000 per month---1,800,000 per year!) walking by your front door! Other benefits of working with YSG * Flexible schedules * Career advancement opportunities * Monthly on-trend educational topics to keep up with the latest trends * Paid Vacation * Health and Dental Benefits * Unlimited $250 Referral bonuses * Employee product and service discounts * We hope you never need it, but we also offer confidential Workplace Chaplains for emotional and spiritual support! Make your next move your best move! Join YSG, where we'll welcome you with open arms Watch our short 2-minute video to share all the amazing things YSG has to offer Please note that the stylist position requires a current cosmetology or barber license. You are submitting your information for potential employment opportunities with an independent franchisee of Regis Corporation or one of its subsidiaries (collectively "Regis"). If hired, you will be a direct employee of the franchisee, not of Regis. Franchisees are independent business owners/operators who set their own wage and benefit programs which can vary from Regis or other franchisees. Only the franchisee is responsible for employment matters at the salon including hiring, firing, discipline, supervision, staffing, scheduling, wages and benefits. Regis will not receive a copy of your employment application and will have no involvement in any hiring or other employment decisions.

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. Overview In this role, you will be responsible for front desk reception, conference services, mail room, and other administrative duties as assigned by the Supervisor of Administrative Services. You will provide team-oriented assistance and backup support to other personnel in the department as assigned. Job Responsibilities: Conference Services Receives and reviews conference room reservation requests; schedules meetings, in-services, and conferences, and confirms conference room schedule and services with clients Assures proper furniture arrangement; contacts other departments and service providers to obtain audio, video, sound, and lighting equipment, food and beverage services, and ensures equipment and services are provided as requested and resolves any related problems Setup, clean up, and stock conference rooms for meetings Maintain an accurate inventory of soft drinks, coffee, water, paper, plastic, and other products needed for conference services Codes and verifies incoming invoices for Issues timely invoices for services and supplies as needed Maintains a current conference services calendar for upcoming meetings/conferences Front Reception Desk Welcome all visitors, clients, vendors, applicants, and new team members cordially and professionally. Obtain information when appropriate and inform the proper individuals by announcing them accurately in a professional and friendly manner Monitor visitor access by following the current protocol of having them sign in and maintain security awareness in general Operate a multiple-line switchboard. Answer, screen, and transfer any incoming phone calls to the appropriate person while providing basic information when Operating the paging system, when applicable Maintain conference room calendars for scheduled meetings with accuracy and follow up for usage of the room before the meeting Maintain a neat, clean, and professional reception desk and area Employee activities include but are not limited to assisting with corporate events Mailroom Provides internal and external mail services for assigned Receives, sorts, delivers, picks up, and processes courier items, interoffice mail, magazines, and all classes of United States Postal Services (USPS), FedEx, UPS, etc., mail Maintain postage, postage equipment, and mailing supplies and organized mail department Research and routes unidentified and generic mail Runs miscellaneous errands per supervisor's request Delivers copy paper to designated areas two times a week or as requested Assist with facility requests when needed Additional Qualifications/Responsibilities Education/Experience: High school degree or equivalent with a minimum of 1 year of office, clerical, and/or relevant experience To thrive in this role, you'll need: Ability to understand and execute the company vision and values of Team, Excellence, Service, and Trust Professional appearance and proven customer service skills Proficiency in Microsoft Office or other software required Ability to organize, multi-task, prioritize and work under pressure Effective written and verbal communication skills as well as the ability to carry out detailed written or verbal instructions independently Be detail-oriented and recognize errors in numbers and spelling in written materials Ability to keep confidential information Ability to accomplish the described duties through the use of appropriate computer and general office equipment At Haskell, we offer a comprehensive benefits package, including health insurance, retirement plans, professional development opportunities, and more. Join us and be part of a team where your contributions make a difference. Environmental Factors and/or Physical Requirements: While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, and arm, hand, and finger dexterity, including the ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk, and hear.

Development Administration Assistant River Garden Senior Services, an award winning not-for-profit senior care community, is currently seeking a full-time Administrative Assistant to provide fundraising support to our Development staff in the River Garden Foundation. This is an amazing opportunity for someone with a desire to use their skills in an agency where excellence is the norm. The Development Assistant is responsible for administrative operations of the Foundation, which includes gift processing, data entry, coordinating mailings, assisting with special events and board meetings, and support for donor cultivation and stewardship. Qualifications: Strong customer service skills. Organizational skills to maintain donor files and mailing lists. Attention to detail with good written and oral communication skills. Ability to accurately complete data entry and gift processing in fundraising database. One or more years of experience in Development/Fundraising position or related experience. Prior experience with Blackbaud “Raiser's Edge” fundraising software or its equivalent preferred. Proficient in Microsoft Office and Excel. Bachelor's degree with two years non-profit development support experience or high school diploma plus two to three years of office support experience preferred. We offer: Competitive Salary: $21.00 per hour Clean, safe, supportive work environment Comprehensive benefits package - Health, Dental, Short and Long Term Disability Paid time off Paid Parental Leave Tuition Reimbursement 401(k) - Employer Contribution Health Savings Account Free Meal This is an outstanding career opportunity to work with one of the finest care communities in the country. Please email in confidence your resume or letter of interest to ******************************. Background screening through the Florida Care Provider Background Screening Clearinghouse is required for this position. More information: *********************************

The Administrative Assistant provides essential support in a hybrid work environment, assisting with daily office operations both remotely and in person. Key responsibilities include monitoring release dates, creating and maintaining case files, updating and managing the database, coordinating meetings, preparing documents, and ensuring information is organized and accessible. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities with professionalism. Job Salary $38,000 Requirements High school diploma required; associate or bachelor's degree preferred. Prior administrative experience preferred Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn new software quickly. Strong written and verbal communication skills. Excellent organizational and time-management skills. Ability to work independently and collaboratively across remote and in-office settings. Salary Description $35,000-$38,000

About Us We design, install, and maintain advanced electrical systems. Our expertise spans traditional electrical contracting, security solutions, audio-visual integration, wireless networking, and building management systems. Miller Electric-The Administrative Assistant provides comprehensive departmental support to the Directors, management, and department staff. Responsibilities include ensuring efficient operation and completion of administrative tasks. This role is essential in maintaining an organized office environment by managing diverse responsibilities that aid in achieving departmental goals. Benefits: Medical, Dental, and Prescription Drug Insurance (100% of the premium covered by Miller Electric...yep, seriously) 401k retirement and matching Life Insurance Accidental Death & Dismemberment Insurance Short & Long-Term Disability Insurance Flexible Spending Accounts Paid Vacation & Holidays Tuition Reimbursement Program Wellness Program Essential Duties & Responsibilities Timesheet Management: Review ESS timesheets for accuracy and timeliness. Department Coordination: Support activities across various locations, ensuring smooth workflow and communication. Onboarding: Assist with department employee onboarding and training. Travel Coordination: Arrange business travel plans and manage subsequent employee reimbursement requests. Employee Transactions: Handle requests for credit cards and other transactions. Event Planning: Organize and manage departmental meetings and events. Plan and organize activities that promote team cohesion and well-being. Ordering: Order business cards and miscellaneous departmental needs, request devices or equipment, and manage inventory. Vendor Relations: Set up new vendors/suppliers, resolve billing issues, and ensure smooth vendor communication and payments. Management Support: Assist management with special projects and requests. Assist with meetings, including document creation and meeting minutes. Departmental Support: Maintain department email groups and staff contact lists, helping create templates and standard documents for department use. Assist with departmental needs as needed with management approval. Workplace Organization: Organize workplace logistics to ensure an efficient and conducive working environment. Financial Operations: Ensure accurate financial management for VDC and fabrication projects, tracking reallocations, and submitting journal entries. Maintain effective communication with project teams and the accounting department to ensure alignment and accuracy. Conduct project audits as needed. Marketing Material: Assist in preparing presentations and reports for departmental meetings and conferences. Collaborate with department staff and marketing to create marketing presentations, brochures, etc. Vendor Relations: Set up new vendors/suppliers with applications, W-9s, and COIs as required. Assist vendors with billing issues, invoices, and communication. Request checks as needed. HR Assistance: Bridge communication to assist with employee needs/concerns. Upper Management Support: Assist upper management with special projects and requests. Fleet Management: Assist the fabrication team with fleet-related needs. Prefab Leadership Support: Support all shop foremen and managers with administrative needs. Qualifications Proven experience as an Administrative Assistant or similar role. Must be organized and detail-oriented; ability to coordinate multiple tasks at once. Strong communication skills, both written and verbal. Proficiency in Microsoft Office, G-suite, and other software required to perform job-related responsibilities. Ability to maintain confidentiality and handle sensitive information. Strong attention to detail and problem-solving skills. Ability to work independently and as part of a team. A proactive approach to handling a variety of office tasks. Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

Seeking an Experienced Administrative Assistant support professional for a highly successful Real Estate Team by implementing and continually improving administrative and marketing systems, procedures and policies. Your roles will include but not be limited to executive assistant, client care coordinator, and marketing coordinator. Responsibilities: Self-motivated and accountable Excellent customer service skills Ability to work under pressure Excellent organizational and follow through skills Detail oriented Excellent written and verbal communication skills Multi-task effectively Have reliable vehicle Real Estate Experience A Plus MS Office: Word, Excel, PowerPoint, and Publisher Adobe Acrobat Adobe Photoshop Mac/Windows operating systems. Required: Be very comfortable with systems and putting systems in place Answer calls Schedule meetings and manage calendars Perform miscellaneous errands Familiar with marketing and social media General printing and scanning of materials Minimum of 2 years experience Please include a Cover Letter as well as the results of your test BENEFITS Medical, Dental and Vision Insurance Financial Planning Life Insurance Disability Insurance Long-Term Care Insurance

Administrative Assistant Reports to: Plant Manager Company: Pan Glo Bundy Baking Solutions is a global family business with a rich legacy rooted in genuine care for everyone connected with the organization. Founded by Russ Bundy 60 years ago, the company started by selling baking pans from the trunk of his car and has since grown into an international leader in baking solutions. Its extensive reach encompasses designing, manufacturing, coating, and distributing high-quality bakery equipment and supplies. Today, Bundy Baking Solutions operates worldwide, employing nearly 2,000 people across 11 countries and multiple business units and manufacturing facilities. We plan to offer a competitive salary, a great benefits package, a genuine company culture, and the rewarding opportunity to have a significant impact on a global family business. Speaking of culture, be sure to check out the CREED section of our careers page: ********************************************* Position Summary: To support the facility administratively by performing duties related to personnel, purchasing, production, payroll, health and safety, insurance/worker's compensation and general office activity. Reports to Director of Operations. Primary Duties and Responsibilities include the following: Receives, prepares and files all work orders Ensures the corporate office receives all accounts payable in a timely manner Prepares any Purchase Orders needed Calculates the employee payroll and ensures the corporate office receives it Ensures any necessary paperwork is properly prepared and sent to the proper destination Enters the monthly inventory figures into an excel spreadsheet and properly files it Maintains an inventory of office supplies, and first aid supplies Answers the telephone using good verbal skills and maintains good communication with the plant manager Prepares a weekly and monthly production report Completes all paperwork for new hire orientation; ensures all new employees receive any necessary training; maintains all training records and properly files them Prepares new timecards weekly and places them in the time card holder Records water flow readings weekly and sends them to CMUD monthly Performs daily and weekly housekeeping duties and other duties as plant manager deems necessary Documents monthly inspection and tests of all fire extinguishers and exit signs Qualifications, Knowledge and Ability: Associate degree in business or related field preferred; 1-3 years related experience and/or training; or equivalent combination of education and experience Basic computer skills, word processing, and 10-key calculator Knowledge of MS Office, Excel and Word Proficient in data entry Competent organizing and prioritizing skills to work efficiently Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions Attention to detail and accuracy, sort, check, count, and verify numbers Good mathematical background Good communication skills; ability to listen, communicate (written and verbal), excellent grammar, spelling and proof-reading skills and follow-up effectively with all staffing levels and customers Ability to work independently, self-starter, energetic Ability to demonstrate good common sense and sound judgment Flexibility to adapt to all situations and work varied hours; possible weekends or evenings Ability to perform at high levels in a fast paced ever-changing work environment Ability to anticipate work needs and follow through with minimum direction Ability to meet deadlines The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Management maintains the right to assign or reassign duties and responsibilities to this job at any time. #IND123

We are seeking a detail-oriented and organized Administrative Assistant to provide essential support to our office operations. The ideal candidate will be professional, dependable, bilingual, and capable of managing multiple tasks while maintaining a welcoming and efficient office environment. Responsibilities * Greet clients and visitors with a positive and professional attitude * Answer and direct phone calls and emails in a timely manner * Receive and distribute incoming and outgoing mail * Process burn permits accurately and efficiently * Maintain office supplies and place orders as needed * Assist with filing, scanning, and organizing documents * Provide general administrative support to staff as needed * Assist Human Resources with administrative tasks as required Requirements * Bilingual (required) * Willing to be HIPAA certified after hired * Proven experience as an Administrative Assistant or similar role preferred * Excellent communication and interpersonal skills * Ability to prioritize tasks and manage time effectively * High school diploma or equivalent required; additional qualifications in Office Administration are a plus * Ability to work a full-time schedule Benefits * 401(k) * Health insurance * Dental insurance * Vision insurance * Life insurance * Supplemental benefits * Paid time off Equal Opportunity Employer, including disabled and veterans. View Company Information To see other positions, click here.

Top reasons to work for SMA Healthcare: * Career growth and advancement potential * Great benefits such as: Health, Dental, Vision, Life, & Disability Insurance * Tuition Reimbursement * Paid Personal Leave and Paid Holidays * 403b Retirement Plan (matches one to one of employee contribution for the first 3%, then a 50% match on the next 6% of employee contribution) Essential Job Functions: * Receives telephone calls and answers questions; coordinates communication between the team and persons served; schedules appointments; gives information to callers and works with callers to relieve urgent situations or temporarily manage them until other staff are available; decides when and how to quickly refer calls to other staff. * As required by program, prepares the monthly staff work schedule and recommends and revises policies and procedures pertaining to the schedules. * Orders and maintains program supplies and equipment, and schedules maintenance on program vehicles. * Processes a variety of correspondence, requests, and reports; reviews and researches subject matter and prepares replies; processes a variety of department reporting, purchasing, and legal documents. * Sets up and maintains complex department filing and records system; maintains client, facility, personnel, and other files in accordance with program policies, procedures, and requirements; assists with quality assurance requirements for files. * Acquires client authorizations and requests records as required by the assigned program. * Manages and documents all cash transactions with receipts signed by recipient upon receiving cash. * Completes all data input and coordinates the computer and management information systems for the assigned program(s). * Manages calendars for assigned staff. * Registers assigned team members for special events, conferences, webinars, etc., makes travel arrangements, and submits forms for mileage. * Interacts with all levels of staff, including Board members. * Assists with coordinating special events. * Reconciles credit card transactions. * Schedules, attends and records minutes for assigned meetings. * Demonstrates familiarity with State and Federal guidelines, contract requirements and any ACHA and DCF Standards. * Collects, organizes, documents, and files occurrence reports in the agency's Electronic Medical Record. * Monitors receipt of program safety report and follows-up as needed. * Performs miscellaneous job-related duties as assigned. Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Education and/or Experience: Possession of a high school diploma. Two years of experience in an administrative assistant capacity, accounts receivable, and/or data entry preferred. Completed college or related vocational training may be considered on a year-for-year basis for the required experience. Knowledge/Skills/and Abilities: * Knowledge of accounting/bookkeeping/insurance requirements. * Ability to enter data quickly and accurately. * Ability to make mathematical calculations. * Ability to maintain, verify, and reconcile records and accounts. * Ability to recognize and correct errors. * Ability to use various computer programs, including Microsoft Word and Excel. * Ability to prepare clear and concise reports. * Ability to communicate effectively and maintain effective working relationships with co-workers. Necessary Special Requirements: Possession of a valid Florida driver's license, acceptable driving record, and proof of personal automobile insurance if required to drive an SMA vehicle and/or use a personal vehicle for SMA business. Complete State of Florida mandatory background screening prior to start of employment. Complete SMA required training during the first six (6) months of employment and updated if required. Physical: Mobility and ability to bend and reach during an 8-12 hour day. Able to lift minimum 10 pounds. Visual and auditory acuity sufficient to evaluate, intervene, treat, and record client health care needs. Fine motor skills for legible and accurate charting, daily correspondence and presentation, either manually or orally. Work endurance ability to work 8-12 hour shifts with a meal break, as possible. Routine 8-12 hour shifts. Hours and days off may vary. Extra hours may be required. Work assignment locations may vary.