Senior administrative assistant full time jobs

- 36 jobs

Senior Leadership Executive Assistant
Economic and Community Development Institute 3.8
Columbus, OH
Senior Leadership Executive Assistant Division/ Department: Administration Reports To: President and CEO Hours: Varies - based on Supervisor's approval Employment Status: X F.T. FLSA Status: X Non-Exempt P.T. Exempt ECDI is a nonprofit organization, dedicated to serving underserved and underbanked small business owners. Our goal is to assure that every entrepreneur - regardless of where they came from, where they live, their gender or their race - has access to funding and the business mentoring services they need to succeed. We're based in Columbus, with offices in Cleveland, Cincinnati, Akron, Portsmouth, Toledo, and Dayton. For small business clients in Ohio, Kentucky and Indiana, we serve a one-stop resource center. Our Recruiting Process: 20-minute call with recruiter 60-minute video call with panel interview 60-minute on site interview with hiring manager Job offer ECDI is looking for a Senior Leadership Executive Assistant for our Columbus Headquarters The Senior Leadership Executive Assistant reports to the President and supports the offices of the CEO, President, and other C-Suite roles. This position will anticipate the needs of leadership members and help them stay focused on their projects by resolving operational and administrative issues before they arise. The Senior Leadership Executive Assistant will handle a wide range of administrative, organizational, and executive support related responsibilities. They will use discretion, judgment, and knowledge of the organization when dealing with all people related to ECDI. This position sometimes requires forty or more (40+) hours a week and should be available to work extended hours during busy times. This position is a 100% onsite role. The starting annual salary range for this position is $64,000-$75,000. Candidates for this position must be located in the Central Ohio Area. Responsibilities: Scheduling / Coordination Provide day-to-day support for the CEO and President including calendar management and arranging logistics for program travel and meetings, requiring interaction with both internal and external leaders and others to coordinator a variety of complex meetings and events. Maintain calendars and ensure all appointments are up to date. Manage multiple projects with various deadlines; ensure deadlines are met. Assist with event logistical planning and coordination. Follow up with correspondences after external meetings (e.g. thank you notes, meeting notes). Attend and take notes during internal and external meetings and provided to executive team within 48 business hours. Communications: Ensure smooth coordination and communication between management and employees who may be working remotely. Assist with communications, marketing materials, and other information for internal and external audiences related to program activities and fundraising (e.g. calling and setting up connections). Interact with different stakeholders inside and outside the organization via phone, conference calls, and email to gather data and address requests and questions. Provide excellent customer service by addressing inquiries and assisting clients in a professional manner. Maintain confidential information and communication. Prepare written responses to routine enquiries. Administration Support Needs: Provide administrative support, as needed, for other ECDI employees (e.g. scanning documents, mailings, printing documents). Perform Quarterly Board Meeting management, including maintenance of board documentation, preparation of agendas, preparing and distribution of Board Meeting materials, and taking of minutes. Prepare and modify documents including correspondence, legal documents, reports, drafts, memos, and emails. Collect, review, and analyze complex and confidential information; create reports, charts, budgets, and other presentation materials. Develop and maintain an executive task list for Advancement, Marketing, and Development in line with ECDI strategic goals Summarize, prioritize, and research information into a concise and usable format for review. Help leadership team members with various life management tasks, as needed. Obtain and distribute reports to the executive leadership team as needed. Other Responsibilities: Maintain accurate files, documents, and profiles for necessary paper files and in appropriate tracking systems. Maintain a thorough working knowledge of and adhere to all ECDI policies and procedures. Participate in meetings and provide feedback for improvements. Perform other related activities, as required, to ensure department and organizational success. Minimum Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skills, and/or abilities required. Knowledge, Skills and Abilities Ability to maintain confidentiality. Comprehensive knowledge of standard office practices, procedures, equipment, and techniques. Computer skills: High level of proficiency in the use of Microsoft Office programs, especially MS Word, MS Excel and MS PowerPoint. Familiarity with CRM software and/or Salesforce, a plus. Experience using meeting technology including audio visual equipment, industry software and web and video conferencing. Education and/or Experience Five or more (5+) years of progressively responsible administrative/office management experience. Experience working in a fast-paced environment required. Experience working in a service-oriented role required. Has a broad knowledge and understanding of how a company operates. Associate's degree in business, finance, or a related field preferred. Special Requirements: Occasional after-hours work and travel required. Other: This position is a 100% onsite role. Must have access to transportation in order to travel to and from the office and to meet with clients. Typically, the employee must be able to remain in a stationary position 50% or more of the time. The person in this position will occasionally move about inside the office to access file cabinets, office machinery, etc., and operate a computer and other office productivity machinery such as a copy machine and computer printer. Positions self to move items up to 15 pounds, such as printer paper boxes across the office as needed. Requests for reasonable accommodations will be considered. Must be able to avoid risks found in the typical office setting, which is adequately lighted, heated, and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc. Requests for reasonable accommodations will be considered. Benefits ECDI offers a holistic benefits package that reflects how much we value our employees. Benefits include: Healthcare (including qualified dependents) Health Reimbursement Arrangement (HRA) Dental Coverage Vision Coverage Pet Benefits Life Insurance, STD, LTD 401(k) Plan Educational assistance program A generous time off package Take your Birthday off - Its paid! Hybrid Environment (during business hours) ECDI is a Public Service Loan Forgiveness (PSLF) qualified employer. #LI-Onsite
$64k-75k yearly 58d ago
2026 Public Administration - Local Government Summer Intern
Franklin County, Oh 3.9
Columbus, OH
The MORPC Local Government Summer Internship Program provides the opportunity for undergraduate and graduate students to obtain practical work experience with a local government within MORPC's 15-county region to prepare them for possible careers in public service. MORPC coordinates the recruitment and placement of students to match each host's request; hosts make the final hiring decision and provide an hourly wage. Interns work for a host for a minimum of 16 hours to a maximum of 40 hours per week for a 10- to 14-week period, which means there are both part-time and full-time positions available. The summer 2026 internship program will begin on May 12th and will end on August 14th. Interns gain applicable knowledge to enhance classroom learning by working with current government professionals throughout Central Ohio and acquire insights into the services provided by a regional planning commission. Interns also can attend monthly commission meetings as well as special MORPC-sponsored events and are paired with a MORPC staff member to serve as their mentor during the summer internship program. Previous Public Administration interns have gained experience using ArcGIS, Legistar, PDF Exchange, Municode, Canva, Microsoft 365, and other software programs on the job. Specific past assignments include: * Leading a park redevelopment project and applying for grants to help fund said project * Assisting with a local government's stakeholder engagement process by creating a community survey to send out to residents and collect feedback on for the planning process * Collecting and analyzing residential data, such as home values of houses in floodways * Planning and creating materials for engagement events within a community, such as the City of Reynoldsburg Tomato Festival * Preparing a city for MORPC's Sustainability Program certification process and creating a Pollinator Garden Application * Assisting Mayor/senior staff with communication, community relations, and policy research * Presenting summaries to City Council on proposed updates to City Code, conducting legislative research, and completing other duties as assigned Qualifications Students must meet the following requirements: * 30 hours of completed college coursework * Interest in public service careers * GPA 3.0 or higher (preferred) * Legally eligible to work in the United States * Reliable transportation to and from work * Attend a Central Ohio college OR attend other college and have access to local housing Benefits All MORPC internships are paid opportunities! Pay ranges between $15 to $20 per hour depending on the host. Additional benefits include practical work experience, mentorship, and exposure to services offered by a regional planning commission. Please apply online at ***************************** or you may mail a resume to: MORPC Attn: GA-11-26 111 Liberty St., Suite 100 Columbus, OH 43215 ************* No phone calls please.
$15-20 hourly 22d ago
Executive Assistant
Centene Management Company 4.5
Columbus, OH
You could be the one who changes everything for our 28 million members. Centene is transforming the health of our communities, one person at a time. As a diversified, national organization, you'll have access to competitive benefits including a fresh perspective on workplace flexibility. Applicants for this role must reside in the Columbus, OH area and come into the office every day. Position Purpose: Relieves the Plan President and Senior Leadership team of administrative functions in order to increase the time the executives have available for senior level responsibilities. Communicates and interprets administrative and operating policies and procedures Assists in the preparation and coordination of records, statistics, and reports regarding operations, etc Gather information for board meetings, programs, events or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, preparing materials and assisting with controlling event budget Handle a wide variety of situations and conflicts involving the clerical and administrative function of the office Responsible for confidential and time sensitive material Prepare routine and advanced correspondence including letters, memoranda, and reports Performs other duties as assigned Comply with all policies and standards Education/Experience: High school diploma or equivalent 5+ years of related experience with knowledge of positions concepts, practices and procedures 2+ years of experience as an Executive Assistant preferred Pay Range: $26.50 - $47.59 per hour Centene offers a comprehensive benefits package including: competitive pay, health insurance, 401K and stock purchase plans, tuition reimbursement, paid time off plus holidays, and a flexible approach to work with remote, hybrid, field or office work schedules. Actual pay will be adjusted based on an individual's skills, experience, education, and other job-related factors permitted by law, including full-time or part-time status. Total compensation may also include additional forms of incentives. Benefits may be subject to program eligibility. Centene is an equal opportunity employer that is committed to diversity, and values the ways in which we are different. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristic protected by applicable law. Qualified applicants with arrest or conviction records will be considered in accordance with the LA County Ordinance and the California Fair Chance Act
$26.5-47.6 hourly Auto-Apply 8d ago
Executive Assistant
Zabota
Columbus, OH
Strategic Executive Assistant (Dual Support & Operations) Schedule: Full-time, approx. 9:00 AM - 5:00 PM EST (flexibility required) Zabota is a top-ranked global recruitment firm, recognized as a Top HR Staffing Company by Clutch in 2025. We specialize in helping high-growth U.S. brands build elite, remote-first teams. Our mission is simple: Connect world-class talent from LATAM, Europe, and beyond with the most ambitious companies in the world. About Our Client Our client is a fast-growing U.S. company led by two highly driven founders operating in a dynamic and fast-paced environment. They are seeking a highly capable Executive Assistant who can act as a strategic partner enhancing their productivity, managing complex workflows, and proactively optimizing both business and personal operations. About the Role This is a strategic, autonomous, and operational Executive Assistant role supporting two senior principals. You will be responsible for managing executive communication, business operations, and personal logistics while building systems that create efficiency and reduce friction. The right person thrives in a role where they anticipate needs, solve problems independently, and operate with impeccable professionalism. Responsibilities 1. Strategic Organizational & Systems Management Evaluate, implement, and optimize operational processes, tools, and workflow systems. Build and refine organization structures to support executive clarity and efficiency. Solve challenges quickly and independently, anticipating needs before they arise. 2. Professional Executive Support (Dual Support) Manage and triage both principals inboxes, drafting replies and prioritizing communication. Fully own complex calendar management and scheduling across business and personal commitments. Communicate externally on behalf of the principals with clients, partners, and stakeholders. Retrieve and compile sales or operational data from internal systems (training provided). 3. Personal & Logistical Support Plan and manage all domestic and international travel with comprehensive itineraries. Schedule and oversee personal appointments (medical, dental, home services, etc.). Manage vehicle maintenance logistics and occasional airport drop-offs/pick-ups. Coordinate logistics for company events, off-sites, and internal meetings. Qualifications & Experience Needed Experience: 5+ years as an Executive Assistant, ideally supporting C-level or senior leaders. Experience managing multiple principals is highly preferred. Mindset: Highly intelligent, proactive, intrinsically driven, and comfortable in fast-changing environments with shifting priorities. Technical Skills: Strong proficiency with organizational tools, advanced calendar management, and the ability to quickly learn new systems and platforms. Professionalism: Exceptional discretion, judgment, and the ability to handle confidential and personal information with absolute care. Attributes: Resourceful, organized, solutions-oriented, and capable of operating with high autonomy. Offer Details Working Hours: Approx. 9:00 AM 5:00 PM EST Flexibility required for urgent matters and travel logistics. Location: Columbus, Ohio - On-site Compensation: 80K Annually Hiring Steps Initial Screening with Zabota Client Interview Practical Task or Second-Stage Interview Final Offer
$37k-54k yearly est. 17d ago
Executive Assistant
CCV 4.3
Columbus, OH
The Center for Christian Virtue (CCV) Executive Assistant provides high-level administrative, operational, and organizational support to the President. This role is pivotal in ensuring the efficiency, effectiveness, and professionalism of CCV's leadership. This role requires an individual who is proactive, detail-oriented, and able to handle a diverse range of responsibilities in a fast-paced environment while upholding the mission and values of the ministry. Reports to: President Hours: Monday-Friday, 8:00am to 4:30pm Compensation: Full-time, Salaried/Exempt Location: CCV Office in Columbus, Ohio, with occasional statewide travel Benefits: PTO (Paid Time Off), 10 Paid Holidays, Monthly Cell Phone Allotment, Mileage, Health, Vision, and Dental Insurance (CCV covers 75% of premium), Life Insurance, 3% Match on Retirement Plan Available after 1 Year Key Responsibilities Manage the President's calendar, including scheduling appointments, prioritizing meeting requests, and ensuring adequate preparation and follow-up for all engagements. Monitor, organize, and manage the President's email inbox, ensuring timely responses, proper prioritization, and appropriate follow up. Coordinate all travel arrangements for the President and prepare detailed itineraries to ensure smooth and efficient trips. Support the President in day-to-day operational tasks, helping him maintain focus on strategic priorities and by preparing agendas, briefing materials, meeting notes, and background research. Serve as a liaison between the President and internal/external stakeholders, ensuring timely communication and professional representation of the organization. Act as the primary administrative point of contact for the Board of Directors, building strong, professional relationships with board members and committee chairs. Manage all logistics for board meetings, including scheduling, venue selection, catering, audiovisual and virtual meeting arrangements, and distribution of materials. Assist in the preparation and organization of board packets, agendas, minutes, reports, and presentations. Maintain accurate and up-to-date board records, directories, and governance documents. Facilitate effective communication between board members and CCV leadership, ensuring follow-up on action items and timely delivery of important updates. Handle confidential information with the highest level of discretion and professionalism. Perform additional administrative or project-based tasks as assigned to support the mission and operational excellence of CCV. Other duties as assigned. Job Qualifications & Requirements Skills and Experience Bachelor's degree preferred or equivalent experience. 3+ years of administrative, executive assistant, or office management experience, ideally in a nonprofit or mission-driven environment. Strong organizational and time-management skills with the ability to manage multiple priorities. Advanced proficiency in Microsoft Office Suite, Google Workspace, and virtual meeting platforms (Zoom, Google Meets, etc.). Excellent written and verbal communication skills. Experience preparing agendas, minutes, and professional correspondence. Excellent organizational, problem-solving, and multitasking skills. Strong project management skills, with the ability to handle multiple priorities simultaneously. High level of integrity, trustworthiness, and attention to detail. Adaptability and willingness to take on diverse tasks as needed. Character and Spiritual Mature Christian, currently attending or pursuing attendance in a local church. Agreement with and adherence to CCV's Statement of Faith and Code of Conduct. Demonstrated commitment to CCV's mission and position on Core Issues. Ability to work discreetly with confidential information. Trustworthy, responsible, tactful, diplomatic, and focused on building consensus rather than emphasizing differences. Maintain a high level of professionalism focused on client/constituent relationships.
$43k-55k yearly est. 14d ago
Executive Administrative Assistant
Golden Reserve
Dublin, OH
AS Advisors Group is seeking a dedicated and highly organized Executive Administrative Assistant to join our team on a full-time basis at our Dublin, Ohio office. This pivotal role serves as the central point for administration, communication, collaboration, and strategic coordination across the organization. The Executive Administrative Assistant will work closely with the CEO, President, and Chief People Officer (together, the ‘Executive Team'), providing high-level support to ensure the seamless execution of business initiatives. This position requires exceptional professionalism, discretion, and organizational skills to enhance operational efficiency and drive company objectives forward. AS Advisors includes both Golden Reserve LLC and AlerStallings LLC that were founded with the mission of transforming the financial and legal industries. Our innovative model integrates legal, tax, and financial services under one roof, offering clients a comprehensive solution at a transparent, flat-fee package pricing. And it is working, we are one of the fastest growing companies in the country, with over 40 offices and regularly recognized as one of the most innovative companies in the country.? What we ask: · Strategically manage the Executive Team's complex calendars, arrange meetings and appointments, and handle travel reservations to ensure coordination with core priorities · Organize and prioritize critical issues, inquiries, and required information for the Executive Team to facilitate timely and effective decision making · Create and maintain positive professional relationships across all levels of the organization · Coordinate and manage strategic company projects and leadership communication · Support the Executive Team to plan and execute organizational meetings (Company Events, Team Outings, Large Corporate Functions, etc) · Conduct basic research, gathering data, and compiling information for reports or projects as needed by the executives · Handle highly confidential material with discretion · Act as the primary point of contact and liaison between the executive and internal staff, clients, vendors, and other external stakeholders What we need: · Bachelor's degree in business administration or equivalent experience, preferred · Advanced proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint · Minimum of 3 years of experience in an executive support role · Demonstrated success in project and process management, working effectively with cross-functional teams · Exceptional time management skills with the ability to prioritize and manage multiple tasks simultaneously · Strong verbal and written communication skills, with the ability to convey information clearly and concisely · Experience in project management to be resourceful and support decision-making and strategy development What we provide: · Competitive Base Salary starting at $65,000.00 - $75,000.00, pending experience. · Generous time off policy, Health Insurance, Dental Insurance, 401(k), & Life Insurance. BUT BEFORE YOU APPLY - this is NOT a typical financial services company. So if you want to learn more about how we are different, do us a favor and check out our radio show and podcast (********************************************** to see if our mission is the right fit for you - or read our CEO's Amazon bestselling book - Fire Your Financial Advisor (********************************** You can also learn more at ********************* and ********************** Salary Description $65,000- $75,000
$65k-75k yearly 10d ago
Executive Assistant to the President
Kincaid's Is Music
Springfield, OH
Responsive recruiter Benefits: Life insurance Long-Term disability Short-Term disability Simple IRA Matching Competitive salary Dental insurance Employee discounts Health insurance Paid time off Training & development Vision insurance Full-Time | In-Person (Springfield, OH) Pay: $23-$30/hr (based on experience) A Message from Ryan Ruff, President of Kincaid's MusicFor nearly 70 years, Kincaid's Music has helped musicians, parents, and educators across Ohio begin and advance in instrumental music. As President, my days are filled with leading our team, serving customers, and driving strategy - but the daily details often pull me away from what moves us forward. I'm looking for a trusted, long-term Executive Assistant who can take ownership of those details, keep me focused, and build the systems that make everything run smoothly. This is not a short-term administrative role. It's a partnership built on trust, communication, and shared purpose. If you thrive on bringing order to complexity and find satisfaction in seeing things through, I'd love to meet you. - Ryan Ruff About Kincaid's Music Since 1955, we've been a trusted guide for families, schools, and musicians who believe music should be accessible to everyone. We combine small-town care with big-picture capability - blending tradition, technology, and expertise to make music education simple and rewarding. About the Role We're seeking a highly organized, tech-savvy Executive Assistant to manage communication, scheduling, and follow-through for the President. This is for someone who takes pride in helping a leader operate at their best and is ready to grow into a trusted right hand. What You'll Do Manage the President's inbox, calendar, and communication flow. Maintain a structured “Perfect Week” schedule that protects focus time. Conduct daily sync meetings to review action items and priorities. Translate meetings and messages into completed tasks and follow-ups. Handle administrative tasks, paperwork, and coordination with internal teams. Maintain a living documentation system (“Playbook”) for recurring processes. Use technology and AI tools to automate and simplify workflows. Handle confidential information with absolute discretion. You're a Great Fit If You… Are trustworthy, dependable, and proactive. Love bringing structure to chaos and clarity to complexity. Anticipate needs before they're spoken. Communicate clearly and professionally. Are comfortable with technology and AI tools. Take pride in being the person who makes things happen behind the scenes. See this as a long-term partnership, not just a job. What Success Looks Like The President ends most days at or near Inbox Zero. Meetings and follow-ups run on time - nothing falls through the cracks. Systems are clearly documented and repeatable. You and the President have a steady rhythm of trust and communication. Hours of time are reclaimed weekly for leadership and strategy. Qualifications 3+ years in an executive assistant, administrative, or operational support role. Exceptional organization, follow-through, and communication skills. Proven ability to manage calendars, projects, and confidential information. Strong comfort with technology and willingness to learn new tools. Experience supporting a senior leader or business owner preferred. Background in music, education, or the arts is a plus (but not required). Why Kincaid's Mission-driven company with 70 years of community impact. Supportive, down-to-earth culture rooted in our six core values: We Love Musicians. Keep It Simple! Proudly Overcommunicate. We All Make Decisions & Own Our Results. Know What Others Don't, Do What Others Won't. We Row Together. A stable, long-term role with room to grow as trust deepens. Be part of a company that blends craftsmanship, service, and innovation to keep music alive. How to ApplySubmit your résumé and a short note explaining why this role feels like a long-term fit. Tell us about a time you helped a leader stay focused, organized, or on track - we'd love to hear your story. Compensation: $23.00 - $30.00 per hour Who Is Kincaid's Music? Kincaid's is the premier community for student musicians, their parents, and music education professionals. It's a place where you can purchase your band & orchestra instruments and accessories, have your instrument repaired, as well as learn the tools and strategies to help musicians reach their full potential. With tens of thousands of customers in Ohio and around the United States, we've become one of the most trusted voices in school music and music education. What We Do We take the difficulty out of obtaining an instrument for your child and make it easy to obtain the necessary accessories to keep it playing great. We make an instrumental music education accessible to EVERY CHILD. As experts in music education, we can help guide student musicians, as well as their parents and music educators. Why We Do It We're on a mission to increase the number of children we help begin and advance in instrumental music by 50% in the next five years. Why? Because we believe in the power that music has to change the life of a child - just like yours - for the better. We do it because of parents like you who want to set your children up for success in every area of life. And we do it for the educators who work hard every day to make music a reality in our schools and communities. We Believe... ...music is a movement - every child should have the opportunity to learn. ...anyone can learn music (even those who say they can't carry a tune in a bucket). ...music is unlike most other skills in that it can be enjoyed for a lifetime. ...the top three factors for becoming a strong instrumental musician are great educators, supportive parents/guardians, and the intrinsic desire of the student to learn. ...companies who prioritize making a buck over helping children succeed in music don't deserve to succeed, themselves. ...laughter is the best medicine, though it's in a tie for “best” with music. ...in finding the win/win in every situation - our customers don't have to lose so we can win, nor do we have to win at the expense of our customers. ...no one has all the answers. ...in knowing what others don't and doing what others won't. ...we can help school bands and orchestras grow and succeed. ...everyone should learn something new every day. We believe in the extraordinary power of music!
$23-30 hourly Auto-Apply 11d ago
2026 Public Administration - Local Government Summer Intern
Mid Ohio Regional Planning Commission 3.9
Columbus, OH
Job DescriptionSalary: $15 to $20 per hour The MORPC Local Government Summer Internship Program provides the opportunity for undergraduate and graduate students to obtain practical work experience with a local government within MORPCs 15-county region to prepare them for possible careers in public service. MORPC coordinates the recruitment and placement of students to match each hosts request; hosts make the final hiring decision and provide an hourly wage. Interns work for a host for a minimum of 16 hours to a maximum of 40 hours per week for a 10- to 14-week period, which means there are both part-time and full-time positions available. The summer 2026 internship program will begin on May 12th and will end on August 14th. Interns gain applicable knowledge to enhance classroom learning by working with current government professionals throughout Central Ohio and acquire insights into the services provided by a regional planning commission. Interns also can attend monthly commission meetings as well as special MORPC-sponsored events and are paired with a MORPC staff member to serve as their mentor during the summer internship program. Previous Public Administration interns have gained experience using ArcGIS, Legistar, PDF Exchange, Municode, Canva, Microsoft 365, and other software programs on the job. Specific past assignments include: Leading a park redevelopment project and applying for grants to help fund said project Assisting with a local governments stakeholder engagement process by creating a community survey to send out to residents and collect feedback on for the planning process Collecting and analyzing residential data, such as home values of houses in floodways Planning and creating materials for engagement events within a community, such as the City of Reynoldsburg Tomato Festival Preparing a city for MORPC's Sustainability Program certification process and creating a Pollinator Garden Application Assisting Mayor/senior staff with communication, community relations, and policy research Presenting summaries to City Council on proposed updates to City Code, conducting legislative research, and completing other duties as assigned Qualifications Students must meet the following requirements: 30 hours of completed college coursework Interest in public service careers GPA 3.0 or higher (preferred) Legally eligible to work in the United States Reliable transportation to and from work Attend a Central Ohio college OR attend other college and have access to local housing Benefits All MORPC internships are paid opportunities! Pay ranges between $15 to $20 per hour depending on the host. Additional benefits include practical work experience, mentorship, and exposure to services offered by a regional planning commission. Please apply online at ***************************** or you may mail a resume to: MORPC Attn: GA-11-26 111 Liberty St., Suite 100 Columbus, OH 43215 ************* No phone calls please.
$15-20 hourly 23d ago
Executive & Personal Assistant
Ace Wellness Center
Valleyview, OH
Benefits: Dental insurance Health insurance Paid time off Job Title: Executive & Personal Assistant Location: ACE Wellness Center Reports To: Clinical Director Position Type: Full-Time ACE Wellness Center is seeking a highly organized, professional, and proactive Executive & Personal Assistant to support our executive team and manage various personal tasks. This role is ideal for someone who thrives in a dynamic environment and is adept at juggling multiple responsibilities with discretion and efficiency. The Executive Assistant will be responsible for managing schedules, coordinating meetings, taking detailed notes, ensuring seamless communication and task execution, and overseeing personal and household tasks as assigned. Key Responsibilities: Reports To: Clinical Director Executive Support: Manage calendars, schedule meetings, and coordinate appointments. Handle correspondence, prepare reports, and assist with presentations. Coordinate travel arrangements and itineraries. Assist with social media management and career-related tasks. Manage and maintain the Clinical Director's calendar, including scheduling and rescheduling meetings and appointments. Attend all mandatory meetings alongside the Clinical Director to take comprehensive and accurate notes. Prepare meeting agendas and distribute minutes as needed. Track and follow up on action items from meetings and ensure timely completion. Coordinate with internal departments and external partners to organize meetings, trainings, and events. Assist with special projects and administrative tasks as assigned by the Clinical Director. Maintain confidentiality in all matters relating to clients, staff, and organizational affairs. Monitor emails and provide timely responses or follow-ups as directed. Ensure the Clinical Director is well-prepared and informed for upcoming commitments. Personal Assistance: Oversee household management, including coordinating with cleaners and organizers. Manage personal errands such as dry cleaning pickup/drop-off and pet grooming appointments. Order household items and manage bill payments. Schedule and manage personal appointments. Other duties as assigned. Qualifications: High school diploma or equivalent; Associate's or Bachelor's degree preferred. Proven experience as an executive or personal assistant. Minimum of 2 years of administrative or executive assistant experience, preferably in a healthcare, clinical, or behavioral health setting. Exceptional organizational and time-management skills. Strong communication skills, both written and verbal. Ability to handle confidential information with discretion. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), virtual meeting platforms (Zoom, Teams, etc.), and social media platforms. Strong attention to detail, reliability, and discretion. Ability to work independently as well as collaboratively in a team environment. Valid driver's license and reliable transportation. Compensation: $50,000 range Benefits and additional perks available Work Environment: This position requires attendance at both in-person and virtual meetings. Flexibility and a professional demeanor are essential. Some local travel between sites may be necessary. Compensation: $45,000.00 - $50,000.00 per year We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. About Us At ACE Wellness Center it is our mission to serve adults, children, and their families with high-quality, innovative, and individualize care that will lead to a life filled with Fortitude and fulfillment. Our philosophy emphasizes the importance of accountability, courage, and enlightenment to guide each individual in their healing journey. We strive to influence and assist individuals so that they can maneuver the direction of their own lives in a community-based Setting. ACE Wellness Center is comprised of five different components. We have our ace wellness medical center. We have our alternative medicine clinic. We have Our rejuvenating beauty clinic. We have our individual and family Therapeutic services. We Also have ACE Wellness Corp. which is our nonprofit sector in which we take donations and grants to cover cost for the families we serve. At ACE Wellness Center we take pride in the staff that we hire. Our staff goes through extensive training to be credentialed in order to serve our families. The staff here at Ace give their clients quality care that comes from a place of empathy, integrity, and diligence. We take pride in treating our clients with the Upmost respect, devotion, and benevolence. We have five distinctive ways to serve you, please let us know which way we can help you the most. We look forward to working with you and your family. Contact Our intake department today to start making the highest and best changes of your life.
$45k-50k yearly Auto-Apply 60d+ ago
Executive Administrative Assistant
Wallick Properties 3.8
New Albany, OH
Description Executive Administrative AssistantLocation: New Albany, OH Job Type: Full-Time Make a Difference-And Own Your FutureJoin Wallick Communities, a 100% employee-owned company with over 55 years of experience in providing affordable housing and assisted living for families and seniors across the Midwest. With 1,000+ associates and a mission to open doors to homes, opportunity, and hope, we take pride in fostering a supportive and collaborative work environment where every employee-owner plays a vital role.A Career with Wallick Means. . . Creating Homes for People Who Need It Most: Providing new beginnings for residents seeking affordable, safe and high-quality housing where they can thrive. Pay-on-Demand: access your money as you earn it. Exceptional Benefit Package: Health, dental, vision insurance effective within 2 weeks of starting your new job, paid time off, gym membership reimbursement, paid parental leave, 401K, and more! Work-Life Balance: Paid time off, including paid parental leave. Pay-on-Demand: access your money as you earn it. Learning & Support: A supportive team that cares about your continued development, well-being and professional growth. Resident Stories That Stay with You: From Henry, who moved into his first-ever home, to Jaci, whose stay at a Wallick community allowed her to achieve homeownership and graduate college, kickstarting her dream career. Work-Life Balance: Paid time off, including paid parental leave. Career Growth: Tuition reimbursement, training, professional development, and advancement opportunities within a company that invests in its people. Employee Owned, Resident Focused: As a 100% employee-owned company, your daily work (supporting our residents) also contributes to your financial future by sharing in our profitability. What You'll Do: Manage and maintain executive schedules, including scheduling meetings, appointments and travel arrangements. Coordinate and organize meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items. Prepare and edit correspondence, presentations, and reports. Screen and prioritize incoming communications, including emails, phone calls and mail, and respond appropriately. Addresses resident and vendor complaints with discretion and professionalism. Act as a liaison between the executive team and internal departments, external partners, and clients. Provide general administrative support, including filing, photocopying, and managing office mail distribution. What We're Looking For: Associate degree or equivalent experience. Proven experience as an executive assistant or similar role, preferably supporting C-Suite executives. Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. High level of discretion and confidentiality. Flexibility and adaptability to changing priorities and deadlines. Wallick's Mission & ValuesAt Wallick Communities, we believe in opening doors to homes, opportunity, and hope for our residents, associates, and community. Our core values guide everything we do: Care - We show compassion and respect for everyone. Character - We do the right thing, even when no one is looking. Collaboration - We work together to achieve more. At Wallick, we celebrate Diversity, Equity, Inclusion + Belonging (DEI+B) in our workplace and communities, creating an environment where associates feel welcome, respected, and empowered to bring their authentic selves to the great work they do every day.For nearly 60 years, it has been at the core of our organization's culture that all Wallick associates come to a safe and inclusive place to work. Wallick does not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors.Join Us and Become an Employee-Owner!If you're ready to make a difference in people's lives while securing your financial future, apply today!Candidates must successfully pass a pre-employment drug screen and physical (completed by our Nurse Practitioner) and background check.
$31k-42k yearly est. Auto-Apply 20d ago
Administrative Assistant
Otterbein University 4.2
Westerville, OH
Otterbein University is in search of an Administrative Assistant in the Psychology department. This is a non-exempt, full-time position working 42 weeks a year (academic year). The incumbent will be responsible for performing a variety of administrative, secretarial, and clerical duties to support the teaching and other university responsibilities of the department chair and other full and part-time faculty members by performing the following duties: ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. * Serves as department receptionist, assisting students, faculty and visiting prospective students/families. * Uses computer to schedule meetings and produce correspondence, exams, syllabi, reports, minutes, department materials, flyers, display and promotional materials, and PowerPoint presentations. * Assists faculty in instructional duties by acting as assistant in Brightspace courses, proctoring make-up tests in the office, locating journal articles and videos, reserving rooms, processing scantron test forms, canceling classes, placing equipment/supply orders for teaching and research purposes. * Prepares and submits expense reports for faculty and students, prepares and submits monthly expense reports for department credit card(s), prepares payment vouchers for external expenses and reconciles and maintains department budget via Self Service Banner. * Maintains Psychology Majors Forum in Brightspace: posts announcements, job/internship opportunities, graduate school information, updates users list annually, updates posted resources, as needed. * Assists with planning of Psychology Department annual social and informational events * Schedules department meetings. Takes and prepares minutes for all department meetings. * Maintains departmental files, handles confidential information. * Maintains student jobs posting boards on Psychology Majors Forum for community/external job opportunities. * Facilitates all room reservation requests for department classes and events. * Assists Institutional Review Board chair by processing applications and maintaining the IRB database and files. * Oversees the management of Sona Systems, the Psychology Department online research subject pool. * Takes and produces meeting minutes for select faculty committees on which department faculty serve as chair (e.g., Personnel). * Purchases office and lab supplies and maintains inventory of psychological testing materials. * Opens and sorts mail for department, answers phones and relays messages or directs caller to appropriate individual/office. * Oversees the maintenance needs of the physical office space (internal and external) and office equipment. * Schedules faculty meetings for visiting prospective Psychology students, coordinates department visit packets, coordinates department mailings to prospective Psychology students. * Provides administrative support to Psi Chi faculty advisor: determines eligible students annually, assists with student membership communication, assists with membership induction ceremony event preparation. * Provides administrative support for student travel to conferences (e.g. Midwestern Psychological Association, MPA) and travel courses taught by Psychology faculty: assists with course promotion, class communication, travel reservations and arrangements, expense reimbursement. * Provides administrative support to program directors, when Psychology faculty members hold program directorships (e.g., Honors) * Requests examination and desk copies of textbooks from publishers. * Other duties may be assigned. SUPERVISORY RESPONSIBILITIES: Hires, trains, develops schedules and supervises department Work Study students.To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: Bachelor's degree or equivalent preferred. Experience with office-based computer software. LANGUAGE SKILLS: Must demonstrate excellent verbal and written English skills including grammar. MATHEMATICAL SKILLS: Must be competent in general math. TECHNICAL SKILLS: Must be familiar with on-line computer systems. Knowledge of general office procedures. Strong interpersonal and supervisory skills. Must take pride in and be thorough in quality of work produced; must be able to use general office equipment including office PC, copier, telephone, facsimile machine, etc. REASONING ABILITY: Must possess excellent attention to details; must be a team player and interact collegially with co-workers and other constituencies. Must possess excellent customer service skills. Must possess strong organizational skills and be a team player. Ability to exercise initiative and independent judgment in unusual or new situations. Must be able to work independently and must retain confidential information. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to talk or hear, sit, reach and use repetitive motions of hands and wrists. The employee is occasionally required to stand, walk, stoop or bend. The employee must occasionally lift and/or carry up to 20 pounds and occasionally push and/or pull up to 20 pounds. This position requires close vision. Must be able to meet regular and predictable attendance standards. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties are performed in an environmentally controlled office setting.This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level of difficulty. Otterbein University's achievement of academic excellence depends on its commitment to inclusion and belonging. We welcome applications from all qualified candidates. Otterbein University is an EEO Employer.
$28k-33k yearly est. 17d ago
Administrative Assistant / Placement Specialist
Roadmaster
Columbus, OH
Roadmaster Drivers School, a Premier National Commercial Truck Driver Training School, and a subsidiary of Werner Enterprises, Inc., is currently seeking a highly skilled and motivated individual to fill the Placement Specialist position at our Columbus OH campus. What We Offer: * Immediate Full-Time Position Available * Competitive Wages Paid Bi-Weekly * Health Insurance, Dental Insurance and Vision Insurance * Company provided Life and AD&D Insurance * Various other Insurance Benefits available * Paid Vacation & Sick Time * Employee Perks Program through Abenity * Opportunities for Advancement Job Description The Placement Specialist is responsible for assisting the School Manager and other applicable management personnel with student placement, and administrative duties as assigned but are not limited to the following: * Responsible for functioning as a direct liaison between the student/graduate and the employer for the purpose of providing successful job placement assistance * Scheduling and hosting industry recruiters as approved by the company. * Responsible for supporting the admissions team by assisting in scheduling prospective student seminars and job fairs, providing industry employer hiring qualifications, assisting in qualifying prospective students. * Responsible for assisting the School Manager in organizing and providing employer participation in all school job fairs and outside hiring seminars. * Responsible for assisting students in completing job applications. * Complying with all applicable placement policies and procedures. * Monitor and track all submitted employment applications. * Explaining proper interview techniques to ensure the student understands what companies are looking for and how to best express themselves. * Perform duties with honesty, objectivity, truthfulness, integrity and high ethical standards. * Regular, reliable and predictable work attendance is an essential job function of this position. * All other duties and responsibilities as assigned. Qualifications * Minimum 2 years verifiable office administrative experience * Ability to effectively communicate with applicants, students and company personnel regarding student placement options * After training, must possess the ability to read and understand loan contracts with the ability to convey terms to both students and company personnel * Must be able to demonstrate physical, intellectual and leadership ability to perform the duties of placement assistance arrangements with students and trucking companies * Must have an energetic and positive personality with the capability to work and adapt to changes in a fast-paced environment * Minimum high school graduate or equivalent * After training, must possess the ability to review consumer background reports including criminal background reports and motor vehicle reports The expected starting pay range for this position is $18.00 - $20.00 per hour. Offers determined based on experience, skills, and qualifications. We know benefits are critical and we are committed to offering comprehensive and affordable options for you and your loved ones. This position is eligible for benefits, which include medical, dental and vision plans. We also offer a 401(k) plan, stock purchase plan, paid time off, life insurance, disability plans and other optional supplemental coverage. Roadmaster Drivers School is a Drug-Free Workplace. Successful completion of a company approved pre-employment drug screen is required of all candidates as part of the hiring process. Roadmaster Drivers School provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information or veteran status or other status protected by law. We encourage applicants of all ages as we do not discriminate on the basis of an applicant's age. By clicking "Submit" you are expressly consenting to our Privacy Policy (available at *************************************** and to Werner Enterprises, Inc., its representatives, and affiliates ("Werner") contacting you about your inquiry, and that Werner may collect sensitive information about you to consider your employment as explained further in our Privacy Policy. All information collected will be handled and retained as explained in the Privacy Policy.
$18-20 hourly Auto-Apply 8d ago
Administrative Assistant
Franklin Park Conservatory 3.7
Columbus, OH
ABOUT US Franklin Park Conservatory and Botanical Gardens offers world-class horticulture, art & nature-based exhibitions and educational programs. The 13-acre indoor and outdoor facility situated two miles from downtown Columbus features glasshouses including the historic John F. Wolfe Palm House; botanical gardens including the Scotts Miracle-Gro Foundation Children s Garden and Scotts Miracle Gro-Foundation Community Garden Campus; and event venues. The Conservatory is home to the largest collection of Chihuly glass in a botanical garden and Light Raiment II by internationally renowned artist James Turrell. Committed to the community, the Conservatory strives to provide an accessible and welcoming experience to all. MISSION As a premier botanical garden destination, we connect people to nature and create life enhancing experiences. VISION Envision a world that celebrates nature as essential to the human experience. JOB SUMMARY The Administrative Assistant is responsible for assisting the President & CEO in daily administrative functions including scheduling, travel coordination, and general office administration. The Administrative Assistant will also serve as the primary contact for the Board of Directors and build strong relationships with Board members and their administrative teams to ensure efficiency in scheduling, meeting preparation, and event coordination. They may also assist other Leadership Team Members with administrative tasks as needed. The Administrative Assistant is a critical role that directly impacts the effectiveness of the President & CEO and the Conservatory s Board of Trustees. Additional Information: This is a full-time, non-exempt position. This position is eligible for the Conservatory's benefit package offered to full-time employees, which includes medical, dental and vision insurance, company paid Life/AD&D/Short-Term and Long-Term Disability insurance, participation in the Ohio Public Employees Retirement Program (OPERS), optional 457(b) Deferred Compensation plan, generous Paid Time Off (PTO), and complimentary membership to the Conservatory. Compensation: $19 - $21/hour paid biweekly. RESPONSIBILITIES Administrative Support Provide administrative support to the President & CEO, including file and record maintenance. Manage the President & CEO s calendar and schedule meetings, including Leadership Team and All Staff meetings. Prepare correspondence, presentation, and other materials for the President & CEO. File monthly expenditures for the President & CEO. Ensure proper meeting room set-up and logistics for the President & CEO s on-site meetings. With President and CEO s approval, perform as-needed administrative tasks for leadership team members, including meeting scheduling and preparing presentations materials. Maintain strong working relationships with the Development department staff and development practices to support President and CEO in fundraising initiatives. Check and sort the mail; perform check log entries for assigned departments. Maintain compliance with the Conservatory s organizational documents and entity status, including compliance with State of Ohio, solicitor s license, USPS nonprofit rates, and more. Assist with office operations and general administrative tasks. Stay informed about relevant policies and procedures. Perform other duties as assigned. Board of Trustees Serve as the primary point of contact for board members and their administrative staff Schedule and coordinate Board and committee meetings for both regular and special meetings, including managing event logistics and facilitating the preparation and historical collection of agendas and presentation materials Attend Board and Board Committee meetings, take accurate minutes of the proceedings, and quickly send draft notes and actionable items to appropriate person for final editing and approval Update and maintain Board member appointment matrix, bios, and contact information in Tessitura, the Conservatory website, and auxiliary websites Coordinate new Board member onboarding procedures and scheduling and support board engagement and recruitment efforts as needed Identify and coordinate any special guest additions for Board meetings Manage the scheduling and logistics for an annual high-quality Board retreat Facilitate external communications to stakeholders on behalf of the Board as needed Coordinate Board service and giving milestone acknowledgement, including planning Board recognition for resignation, end of term, and milestones Ensure compliance with Board bylaws and policies CREDENTIALS AND EXPERIENCE REQUIRED Bachelor s degree in business, communications, or related field. 2-4 years of relevant work experience. Experience in meeting planning and scheduling. Technical and persuasive writing experience is preferred. KNOWLEDGE, SKILLS, AND ABILITIES Proficiency with Microsoft Word, PowerPoint, Excel and other basic software programs Proficiency with video conferencing systems to lead online meetings as required Strong organizational, interpersonal, and teamwork skills Professional and friendly demeanor with the ability to develop strong working relationships with internal and external customers Strong verbal and written communication skills to communicate effectively with trustees, donors, staff, and community leaders Self-motivated and organized with the ability to prioritize tasks to meet deadlines Strong knowledge of business writing, grammar, and punctuation Proven ability to handle confidential information Demonstrated ability to achieve performance goals in a fast-paced environment Ability to remain in a stationary position 80% of the time and occasionally move boxes and other office equipment weighing up to 20 pounds, with or without accommodation Ability to support the core values and mission of the Conservatory EEO Statement: Franklin Park Conservatory and Botanical Gardens is an Equal Opportunity Employer. The Conservatory does not discriminate in its employment decisions on the basis of race, religion, color, national origin, sex, pregnancy, lactation status, gender identity or expression, sexual orientation, age, disability, veteran or military status, genetic information, or any other protected status. The Conservatory values diversity and is committed to creating an inclusive environment for all employees.
$19-21 hourly 21d ago
Executive Administrative Assistant
Huntington 4.4
Columbus, OH
The Executive Administrative Asst provides administrative support to an executive or division by performing an unlimited range of complex duties. Duties & Responsibilities: Answers the telephone, prepares, edits and composes correspondence. Maintains and establishes reports or files. Provides information and resolves problems where multiple non-standard solutions are available. Schedules, coordinates and makes arrangements for meetings. Gathers data, types and consolidates reports. May complete special projects and perform special tasks such as budgeting and/or variance reporting. Organizes or directs workflow. Performs other duties as assigned. Basic Qualifications: High School diploma Minimum of five (5) years' experience in administrative support role. Preferred Qualifications: Demonstrated effectiveness in a fast-paced environment and ability to quickly prioritize multiple assignments & duties to meet tight deadlines. Excellent written and verbal communication skills and the ability to effectively communicate with all levels of management. Excellent analytical and problem-solving skills with extreme attention to detail. Strong interpersonal, organizational, planning and time management skills. Proficiency in Microsoft Office Suite (Word, Access, Excel, Outlook and PowerPoint). Exempt Status: (Yes = not eligible for overtime pay) (No = eligible for overtime pay) No Workplace Type: Office Our Approach to Office Workplace Type Certain positions outside our branch network may be eligible for a flexible work arrangement. We're combining the best of both worlds: in-office and work from home. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work. Remote roles will also have the opportunity to come together in our offices for moments that matter. Specific work arrangements will be provided by the hiring team. Huntington will not sponsor applicants for this position for immigration benefits, including but not limited to assisting with obtaining work permission for F-1 students, H-1B professionals, O-1 workers, TN workers, E-3 workers, among other immigration statuses. Applicants must be currently authorized to work in the United States on a full-time basis. Huntington is an Equal Opportunity Employer. Tobacco-Free Hiring Practice: Visit Huntington's Career Web Site for more details. Note to Agency Recruiters: Huntington will not pay a fee for any placement resulting from the receipt of an unsolicited resume. All unsolicited resumes sent to any Huntington colleagues, directly or indirectly, will be considered Huntington property. Recruiting agencies must have a valid, written and fully executed Master Service Agreement and Statement of Work for consideration.
$51k-80k yearly est. Auto-Apply 16d ago
Administrative Assistant
Gridhawk
Columbus, OH
Company Overview: GridHawk LLC (************************* is a premier provider of utility locating and other damage prevention services. Our mission is to keep communities safe by preventing damage to underground infrastructure. We provide full-spectrum outsourced asset damage-prevention and mitigation services and solutions on behalf of utility companies. Our rapidly expanding geographic presence. GridHawk is led by a seasoned team of utility locating industry executives who collectively hold a best-in-class track record for safety and on-time performance. Also supporting our mission is an array of advanced technology, the centerpiece of which is our proprietary Keystone 811 ticket routing and workforce management system. We strive to build long-term relationships with safety-focused customers who expect industry-leading service and performance. Job Summary: Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices, and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. The Office Administrative position will need to be flexible to align with the needs of the organization. GridHawk LLC is an equal opportunity employer. All employees can advance within the company, based on safety, quality, and efficiency. Primary Duties & Responsibilities will include, but are not limited to: Answer and direct phone calls Organize and schedule meetings and appointments Maintain contact lists Produce and distribute correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Order office supplies Provide general support to visitors Provide information by answering questions and requests Take dictation Research and creates presentations Generate reports Maintain and update inventory Receive, sort, and distribute mail Coordinate repairs to office equipment Greet and assist visitors to the office Required Skills/Abilities: Excellent organizational skills and attention to detail. Proven admin or assistant experience Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational and planning skills Proficient with Microsoft Office Suite or related software. Education and Experience: High school diploma required At least 2 years with relative experience Customer service 1 year (preferred) Physical and Safety Requirements Prolonged periods of sitting at a desk and working on a computer. Must be able to lift at least up to 15 pounds at times. Reasonable accommodations are made to enable individuals with disabilities to perform essential job functions Schedule: 8-hour shift Monday - Friday, OT as needed and approved Benefits: All employees are eligible to receive some form of company benefits. All benefits are available to regular, full-time employees who maintain an average of 30 hours worked per week. Qualifying employees can enjoy paid holidays and PTO. Health benefits will be available from the first of the next month following 30 days of employment. The 401k and matching program are available after their 90-day introductory period. Health Insurance Dental Insurance Term life Insurance Short-Term Disability Long-Term Disability Vision Insurance Flexible Benefits Plan 401(k) Savings Plan (Matched by the company) All employees of GridHawk LLC, are assigned proper technology in order to perform all work-related duties. We will provide you the tools you need to achieve including: Company laptop and smartphone GridHawk LLC is an equal opportunity employer. All employees could advance within the company. ***In order to obtain employment with GridHawk LLC, candidates MUST complete a background check. Company policy requires no violations within the last 5 years. Candidates MUST pass a drug test. ***
$27k-37k yearly est. 7d ago
Administrative Assistant Neurosciences
Ohiohealth 4.3
Columbus, OH
**We are more than a health system. We are a belief system.** We believe wellness and sickness are both part of a lifelong partnership, and that everyone could use an expert guide. We work hard, care deeply and reach further to help people uncover their own power to be healthy. We inspire hope. We learn, grow, and achieve more - in our careers and in our communities. ** Summary:** This individual professionally represents OhioHealth when greeting internal customers, clients, guests, and vendors. This person should be polished, articulate, forward thinking, anticipate needs, and be able to problem solve quickly and accurately. As an integral part of the executive's or leader's team or department, this person will perform a multitude of duties to help leadership effectively serve the strategic goals of the organization. **Responsibilities And Duties:** Definition of duties and responsibilities Calendaring: Provide basic daily calendar support to multiple leaders; able to schedule simple 1:1 to mid-size group meetings using open calendars.Communication Delivery and Management: Appropriately greet callers; receive and screen calls; manage and delegate information requests; prepare correspondences using MS Office programs for presentations, memos, research and proofreading Meeting Preparation and Management: Create and distribute agendas, send meeting invitations, coordinate and order catering, gather/disseminate meeting materials, make audio/visual arrangements.Fiscal Support to include: Accurate and timely processing of purchase orders, working as appropriate with Accounts Payable, Procurement and other fiscal offices, and using enterprise software systems like PeopleSoft/Workday.Technology Application: Leverage and stay current on new or updated technologies introduced by the organization; ability to operate specialty software and other guidance to leaders as needed Document Management: Paper and electronic records, may include coordinating network/shared drives; organize and retrieve information in a timely manner; securely manage confidential information in all forms; follow OhioHealth records retention policies and organize long-term storage as appropriate.Service Delivery: Anticipate leader's needs and prepare accordingly; interact with customers, peers, and OhioHealth associates with their leader in mind and be responsive; balance autonomy with teamwork, particularly when supporting multiple leaders. Confidentiality and Discretion: Gain trust and respect by ensuring privacy and security of information; adhere to all information, privacy and security policies, procedures, standards and guidelines General Office Support: Answer phones and direct calls as needed, greet/receive visitors. May include ordering office supplies, managing maintenance and repair of work room multi-function devices e.g., copier/printers and other office equipment, kitchen/breakroom organization and clean-up, mail distribution, etc. **Minimum Qualifications:** High School or GED (Required) **Additional Job Description:** **MINIMUM QUALIFICATIONS** High School or GED **SPECIALIZED KNOWLEDGE** 2 - 4 years of progressive office experience or demonstrated/related adm. exp. **Work Shift:** Day **Scheduled Weekly Hours :** 40 **Department** Neuroscience Admin Join us! ... if your passion is to work in a caring environment ... if you believe that learning is a life-long process ... if you strive for excellence and want to be among the best in the healthcare industry Equal Employment Opportunity OhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law. Equal employment is extended to all person in all aspects of the associate-employer relationship including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment
$32k-38k yearly est. 21d ago
Administrative Assistant
Columbus State Community College 4.2
Columbus, OH
Compensation Type: HourlyCompensation: $22.50 The Administrative Assistant, Health & Human Services (HHS) Dean's Office provides general administrative, clerical, project, and case management support for the Dean. This role utilizes basic or advanced office and research skills, depending upon position assignment and skill level demands. The position is typically assigned to work within the Dean's Office and therefore assumes responsibility for administrative, clerical, and support tasks specific to the assignment. ESSENTIAL JOB FUNCTIONS Leadership Support Performs responsibilities directly related to the management and general business operations of the Dean's Office. Speaks for the Dean on routine matters and resolves and processes complaints and situations not requiring the personal attention of the Dean. Serves as the initial point of contact and screening for visitor access Exercises sound judgment and discretion in dealing with matters on behalf of the Dean's Office. Serves as a resource for decision-making in matters delegated by the Dean. May represent the Dean at meetings or in communications in matters, as delegated. Coordinates and maintains the Dean's schedule. Administrative Carries out major assignments in conducting the operations of the Dean's Office. Manages capital equipment and performs other responsible administrative responsibilities on behalf of the office that require the exercise of independent discretion pertaining to matters of significance. Originates and creates data fields, spreadsheet criteria, formulas, and report formats. Edits reports requiring the drawing of conclusions and original thought. Develops reporting and record criteria. Completes special projects as assigned. Determines and implements methods and research for completing projects in consideration of the overall goal and project results. Manages the routing of forms and paperwork concerning academic, payroll, and contract processes. Customer Service Maintains excellent working relations with the public, students, and internal contacts as representative of the College and the Dean. Advises and influences stakeholders on various matters. Culture of Respect Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community. Other Duties & Responsibilities Other duties as required. Attends all required meetings and trainings *Regular, predictable, and punctual attendance is required. MINIMUM EDUCATION AND EXPERIENCE REQUIRED Associate's Degree in a related field. Two (2) years of progressively responsible, exempt-level experience. State Motor Vehicle Operator's License or demonstrable ability to gain access to work site(s). *An appropriate combination of education, training, coursework, and experience may qualify a candidate. WORKING CONDITIONS Typical office environment. Regular exposure to moderate noise typical to business offices. CSCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment. Full Time/Part Time: Full time Union (If Applicable): Scheduled Hours: 40 Additional Information In order to ensure your application is complete, you must complete the following: Please ensure you have all the necessary documents available when starting the application process. For all faculty positions (Instructor, Annually Contracted Faculty, and Adjunct), you will need to upload an unofficial copy of your transcript when completing your aplication. Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application. If you are a current employee of Columbus State Community College, please log in to Workday to use the internal application process. Thank you for your interest in positions at Columbus State Community College. Once you have applied, the most updated information on the status of your application can be found by visiting your Candidate Home. Please view your submitted applications by logging in and reviewing your status.
$22.5 hourly Auto-Apply 60d+ ago
ADMINISTRATIVE ASSISTANT(Private Dining Support)-THE PEARL DUBLIN
Cameron Mitchell External 3.7
Dublin, OH
CAMERON MITCHELL RESTAURANTS is seeking an OFFICE ADMINISTRATOR to join our team! Who are We? We are Great People Delivering Genuine Hospitality. What is Your Role? To make “Raving Fans” of our Associates, Guests, Purveyors, Partners, and the Communities in which we do business. Summary: It is the responsibility of our Administrative Assistant to make raving fans of the five major groups of people we do business with by creating a positive first impression and making our guests feel welcome on the phone and in person. The Administrative Assistant will assist the management team in daily functions including invoicing, floorplan development, and assist in Private Dining Sales. WHAT WE OFFER: Opportunities for quick advancement 50% off at any of our 60+ restaurants Health benefits for full-time associates starting after 90 days Inclusive, fun, and creative environment Flexible scheduling, paid time off, and closed 7 major holidays! WHAT WE ARE LOOKING FOR: Genuine approach to hospitality Individuals who exemplify leadership, kindness, and positivity “Yes is the Answer!” Mentality Those who value teamwork, family, and community ESSENTIAL FUNCTIONS OF THE POSITION INCLUDE, BUT ARE NOT LIMITED TO: Reports to work on time as indicated on the work schedule. Uniform meets restaurant requirements and is maintained and cleaned. Practices positive personal hygiene and cleanliness habits during all work shifts. Exemplifies hospitality standards. Answers guest's questions about the restaurant. Handles requests and complaints with guest satisfaction as the priority. Cooperates with management and co-workers to assists others with duties, if needed. Communicates suggestions for improvement in a positive fashion. Follows all national, state, and local safety, health, and sanitation guidelines as specified by the restaurant. Reports potentially unsafe conditions and uses materials and equipment properly. Knows emergency procedures in the restaurant. Performs all duties and maintains knowledge of all standards and procedures as stated in the associate handbook. Cameron Mitchell Restaurants is an Equal Opportunity Employer celebrating diversity & committed to creating an inclusive environment for all Associates
$25k-34k yearly est. 60d+ ago
Administrative Assistant - Science & Research
The Dawes Arboretum
Newark, OH
The Dawes Arboretum is actively recruiting an Administrative Assistant to join our Learning & Research branch. This is a full-time, non-exempt position. Reporting to the Senior Director of Learning & Research, the Administrative Assistant will be responsible for providing administrative support for the staff members of the Science & Research and History teams. In addition to greeting visitors, scheduling meetings and document management, the Administrative Assistant performs duties such as financial record keeping, maintaining inventory, and coordinating priority projects for the teams. The Administrative Assistant will also assist with visitor education and engagement. Some of the specific responsibilities of this position include but are not limited to: Handle general office tasks such as filing, generating reports, scheduling meetings, maintaining various records, reordering supplies and sustaining inventory. Schedule and organize activities such as meetings, appointments, travel and department events for all staff of the team. Conduct research for history projects in collaboration with the Historian and Archivist. Establish, develop, maintain and update filing systems for the assigned teams. Organize and prioritize volumes of information and calls. Respond to regularly occurring requests for information. Respond to routine inquiries from staff and the public. Maintain polite and professional communication. Type and design general correspondence, take meeting minutes, and manage forms, letters and presentations. Proofread copy for spelling, grammar and layout, making appropriate changes. Prepare and reconcile various financial paperwork such as expense reports, invoices, etc. Work within budgetary constraints and understand team budgets. Complete beverage inventory, organize event supplies and equipment. Engage with event attendees and provide excellent customer service. If the above speaks to you, please submit your cover letter and resume demonstrating the following: High School diploma or general education degree (GED). Two (2) years of demonstrated work experience in an administrative assistant, clerical or office manager role; or an equivalent combination of education, training and experience. Excellent communication skills (verbal, written, and interpersonal). Keen attention to detail with exemplary time management and organizational skills. Proven orientation toward quality customer service and relationship building with internal and external stakeholders. Experience working with Microsoft 365 applications. Ability to work evening and weekend hours as needed. Valid driver's license and evidence of insurability. Ability to pass a pre-employment drug screen, credit check, and background check. Organizational Culture: At The Dawes Arboretum our staff members are dedicated team players, determined problem solvers, and resourceful stewards who are committed to an atmosphere of respectful, honest and open communication. Our work environment is one of high energy, high activity and mutual support. We provide opportunities for learning and professional development, and a gratifying work experience. The hourly rate of pay for this position is $18.00-$21.00. The Dawes Arboretum is an Equal Opportunity Employer. Employment decisions at The Arboretum will be made without regard or consideration of an individual's race, color, religion, sex, pregnancy, national origin, age, disability, sexual orientation, gender identity or expression, disability, marital status, veteran or military status, genetic information or any other protected status. The Dawes Arboretum values diversity and is committed to creating an inclusive environment.
$18-21 hourly 52d ago
Onsite Project Administrative Assistant (Electrical Construction)
Quebe Holdings 3.6
Plain City, OH
About Us Through our six business units, we provide electrical construction and maintenance solutions from a team of highly trained professionals. Our companies build, monitor, maintain, and optimize a range of electrical, energy, and information infrastructure systems using the latest technologies/ Job Summary Job Title: Onsite Project Administrative Assistant (Electrical Construction) Reports to: Senior Managers and Estimators Location: New Albany, OH FLSA Status: Full-Time / Non-Exempt Updated: October 2025 COMPANY OVERVIEW Eagle Electrical Services (“Eagle”), an EMCOR Company, is a leading electrical services company providing construction, and services in a variety of markets, including automotive, commercial, healthcare, education, industrial, and mission critical. Eagle is one of six Ohio-based business units under parent company Quebe Holdings, Inc. SUMMARY Eagle Electrical Services seeks a Project Administrative Assistant (Electrical Construction) to provide an effective support system for a group of senior project managers and estimators. Applicants must have exceptional communication skills, the ability to manage multiple tasks efficiently, and excellent judgment. Must be comfortable juggling tasks from the mundane to the more strategic and have the ability to work productively in a fast-paced, team-oriented environment. The candidate will primarily work in a support role and oversee many administrative tasks as needed. This role is an onsite position. DUTIES AND RESPONSIBILITIES Include the following. Other duties may be assigned. Maintain logs including purchase orders, project financial updates, daily reports and submittals for multiple projects. Support Project Management with project establishment and closeout, purchase orders, subcontracts, meeting minutes and follow up on various operational task. Transmit all executed subcontracts and change orders, execute, file and track legal documentation for contracts, subcontracts, bid documents. Request certificates of insurance, prequalification's, OSHA, and safety related items from subcontractors and vendors. Participate in design and construction coordination meetings internally and externally as needed. Negotiate and maintain relations with vendors and subcontractors. Escalate critical and/or sensitive issues to the Senior Project Manager / Estimating team. Perform additional assignments as required by the operating needs of the company or as directed by senior project managers. EDUCATION AND EXPERIENCE High School diploma or GED required. Bachelor of Business Administration desirable Knowledge of the construction industry and contract documentation. Working knowledge of federal, state, and city regulations and guidelines. REQUIRED ATTRIBUTES AND SKILLS Proficient in Microsoft Office Outlook, Word and Excel applications. Must possess excellent written and verbal communications skills. Must demonstrate ability to lead people and get results through others. Must demonstrate ability to effectively organize multiple projects and resource planning skills. Must demonstrate technical skills necessary for project engineering. Must work with minimal supervision. Must demonstrate ability to analyze and solve problems. Must demonstrate commitment to company values. PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee should expect to sit for long periods in front of a computer and also travel to field locations as needed. NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization. We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent. #quebe #LI-Onsite Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.
$31k-38k yearly est. Auto-Apply 44d ago

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