Senior administrative assistant job description

o 5+ year Experience working with senior-level executives

o Calm, professional demeanor; self-confident with an approachable “can do” customer service mindset

o Excellent judgment and impeccable discretion; maintaining the highest level of confidentiality and work ethic

o Strong written and verbal communication, interpersonal and team skills

o Flexibility and resourcefulness to quickly adapt to changing priorities, detail-oriented, strong organizational skills

o Proactively identify potential issues and suggest resolutions

o Solid knowledge of Microsoft applications (MS Outlook, Word, Excel, Power Point, Teams, SharePoint)

o Previous Merck experience preferred; working knowledge of Merck internal system, e.g., Concur, Ariba, Fieldglass, COMET/SAP (expense reports, travel, purchase orders, financial management)

o Solid knowledge of travel VISA and Passport Applications processing preferred

o Desire to inspire and motivate by teaching and learning with colleagues in an ongoing effort of continuous self-improvement, high team performance and comradery

Responsibilities

Schedule Management:

• Schedule and manage meetings

• Plan events (liaise w/vendors, venues and catering, setting up POs, formatting/sending event invites)

• Manage and adjust agendas

o Finance Management:

• Manage and track invoices, set up POs

• Reconcile monthly expenditure reports

o New Employee Onboarding & Training

• Schedule team orientations

• Provide relocation/onboarding support

• Procure home office assets via Ariba

• Facilitate orientation, including building site tour/safety review, transportation, travel requests, etc.

o Support to Inter-Departmental Teams

• Offer Webinar teams support (spotlighting, effects, running polls, recordings); physical mailings (soon)

• EngageZone/MS Teams management

• Facilitate orientation for temporary assignment colleagues (Gig/Special Assignments)

o Other

• Serve as vendor liaison for issues resolution

• Manage team sites

• Complete UG/KW visitor registrations for large external meetings

• Special projects assistance as needed

• Strong commitment to collaborating with admin team

• Strong commitment to taking direction from admin team

• Provide support/backup support to admin team, taking on work overflow as needed, and filling in for admin team PTO

Company DescriptionMerck Sharp & Dohme Corp. ("Merck") is a leading research-driven pharmaceutical products and services company. Merck discovers, develops, manufactures, and markets a broad range of innovative products to improve human health, directly and through its joint ventures

Imagine getting up in the morning for a job as important as saving and improving lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery or scientific genius to work in collaboration with other like-minded colleagues to pursue and bring hope to countless people who are battling the most challenging diseases of our time. Our team is always evolving, so if you are among the intellectually curious, join us—and start making your impact today.

Walter Scott was established in 1983 to offer global equity portfolio management to institutional investors around the world. They undertake in-depth research to find growth companies that they believe will best deliver sustainable wealth generation over the long term. Walter Scott is part of BNY Mellon Investment Management, one of the world's largest investment managers.

Walter Scott is hiring a proactive and ambitious Senior Administrative Assistant. This Senior Administrative Assistant will focus on supporting the team with various administrative and office management tasks and minimal project support. Responsibilities include:

Provides administrative support for the Walter Scott Client Service team in a complex team environment.

Maintains complex and extremely detailed calendars and prioritizes meeting requests and related logistics.
Coordinates complex, senior-level internal/ external meetings and conference calls. Responds and follows up on external meeting requests. Handles a high volume of phones calls and interacts with high level business leaders in a professional and effective manner. Coordinates a high volume of domestic and international travel arrangements and processes expense reports. Organizes and ships literature to clients. Prepares and distributes divisional correspondence, memos, letters, reports or other documents as requested. Maintains understanding of firm policies and handles certain issues independently. Manages monthly invoices and arranges for payment. On-boards new hires, processes new employees, transfers, etc. Responsible for participation in general administrative duties (copying, filing, faxing, archiving) Ad-hoc project support; includes preparing reports, database management, PowerPoint presentations, and managing communication with key internal and external parties. Ability to travel to Edinburgh on a minimal basis for training purposes
Qualifications
High school/secondary school or the equivalent combination of education and experience is required; bachelors’ degree preferred 5-7 years of total work experience preferred.


Employer Description:

For over 230 years, the people of BNY Mellon have been at the forefront of finance, expanding the financial markets while supporting investors throughout the investment lifecycle. BNY Mellon can act as a single point of contact for clients looking to create, trade, hold, manage, service, distribute or restructure investments and safeguards nearly one-fifth of the world's financial assets. BNY Mellon remains one of the safest, most trusted and admired companies. Every day our employees make their mark by helping clients better manage and service their financial assets around the world. Whether providing financial services for institutions, corporations or individual investors, clients count on the people of BNY Mellon across time zones and in 35 countries and more than 100 markets. It's the collective ambition, innovative thinking and exceptionally focused client service paired with a commitment to doing what is right that continues to set us apart. Make your mark: bnymellon.com/careers.

EEO Statement:

BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer. Minorities/Females/Individuals With Disabilities/Protected Veterans. Our ambition is to build the best global team – one that is representative and inclusive of the diverse talent, clients and communities we work with and serve – and to empower our team to do their best work. We support wellbeing and a balanced life, and offer a range of family-friendly, inclusive employment policies and employee forums.

Rutgers, The State University of New Jersey, is seeking a Senior Administrative Assistant for the Mason Gross School of the Arts. Reporting to the Dean, the Senior Administrative Assistant provides administrative and operational support to the Dean while also providing general administrative support to the Mason Gross Dean's Office. As the Assistant to the Dean the individual will maintain the Dean's calendar, schedules meetings, and arranges travel for the Dean, and, when needed, provides scheduling and logistical support to senior-level administrators within the Dean's Office, including associate deans, assistant deans, and directors.
Among the key duties of this position are the following:

Serves as the first point of contact for in-person visitors as well as general inquiries to the Dean's Office. Ensures the smooth operation of the Dean's Office by keeping track of staff absences, maintaining an office-wide calendar of annual events and deadlines, and coordinating routine operations of the Dean's Office, including the scheduling of standing committee and schoolwide meetings and providing logistical support for annual events such as orientation and commencement. Responsible for sending out communication on behalf of the Dean and providing administrative support for the hiring and onboarding of new employees. Provides administrative support to the Academic and Faculty Affairs Administrator, particularly in the area of faculty appointment, reappointment, and promotion, working more broadly in close cooperation with the Academic and Faculty Affairs Administrator to ensure the effective and continuous operation of the Dean's Office. Plans and provides logistical support for key schoolwide events, and increases the efficiency and success with which the dean's office provides support to MGSA students, faculty, and staff.



Minimum Education and Experience



Bachelor's degree or an equivalent combination of education and/or experience. Two years administrative experience.



Required Knowledge, Skills, and Abilities



Excellent oral and written communication, organization, and management skills. Strong computer skills and proficiency with developing spreadsheets, reports, and presentations. Attention to detail and demonstrated self-motivation. Demonstrated ability to collaborate in a collegial and cooperative fashion. Demonstrated ability to maintain strict confidentiality and exercise good judgment. Ability to work in a fast-paced environment and meet deadlines.



Overview


Mason Gross School of the Arts is a vibrant community of artists and scholars committed to pursuing excellence, innovation, and inclusivity. Its mission is to create socially relevant art, foster diverse programming and curricula, cultivate community partnerships, and advance the arts through teaching, creative activity, advocacy, and research that contributes to the public good. Comprising 1200 undergraduate and graduate students across programs in music, theater, dance, filmmaking, and art & design, Mason Gross is housed within Rutgers-New Brunswick, a premier Big Ten research university that serves some 50,000 students and is the flagship campus of Rutgers, The State University of New Jersey. The nation's eighth oldest institution of higher learning, Rutgers reflects the diversity of New Jersey, which is one of the most diverse states in the nation. The Rutgers-New Brunswick campus is located less than an hour by train or car to New York City and the beautiful beaches of the Jersey Shore and is just over an hour to Philadelphia.