Senior administrative assistant part time jobs

- 38 jobs

Executive Leadership Administrative Support
Noblis 4.9
Reston, VA
Responsibilities At Noblis, we have excellent teams of smart, collaborative, proactive experts and professionals. We are actively seeking to identify personnel to join our team of talented professionals who possess the experience, vision, commitment, and integrity to successfully support the strategic goals of the Department of Homeland Security (DHS) Science and Technology Directorate (S&T). DHS S&T was established by Congress to provide innovative scientific and technical solutions to the nation's homeland security challenges. Within S&T, Noblis works with the government to execute Research, Development, Test and Evaluation (RDT&E) to transition solution approaches, technologies, and knowledge products in support of DHS Component customers including U.S. Coast Guard (USCG), the Transportation Security Administration (TSA), Customs and Border Protection (CBP), the U.S. Secret Service, the Federal Emergency Management Agency (FEMA), Immigration and Customs Enforcement (ICE), the Cybersecurity and Infrastructure Security Agency (CISA), Federal, State, Local Tribal and Territorial (FSLTT) first responders, and the larger Homeland Security Enterprise (HSE). This position will provide business, operations, strategic, and administrative support to S&T's executive leaders. This enables leadership to drive innovation, address operational challenges, and deliver solutions that enhance national security. **This position requires staff to be in-person at the DHS S&T client site in Washington, DC and at additional locations in the National Capital Region as needed in accordance with the requirements of the contract five (5) days per week. By applying for this position, you acknowledge that working onsite is a requirement of this position and you will be readily available to do so.** Responsibilities may include, but are not limited to: + Managing high-priority executive taskings, ensuring clear accountability, meeting deadlines, and ensuring desired outcomes are met. + Evaluating and supporting business processes related to effective operations. + Organizing, compiling, and preparing information for reporting to executive leadership. + Developing, monitoring, and reporting on agency-wide strategic initiatives aligned with federal mandates, executive directives, and mission objectives. + Conducting policy analysis, interagency coordination, and research to provide timely, actionable recommendations to senior leadership. + Representing Front Office interests in cross-functional collaborations. + Anticipating emerging challenges and proposing proactive solutions. + Providing strategic guidance and actions to advance senior leadership initiative and optimize execution and resource allocation. + Performing routine tasks including, but not limited to: writing internal memos; capturing meeting notes; reviewing and revising deliverables for quality assurance; intranet website maintenance; and preparing, reviewing, and presenting presentations and briefings. Required Qualifications + BA/BS and 5+ years of relevant experience or MA/MS and 3+ years of relevant experience. + Eligibility to receive DHS Suitability. + SECRET clearance. + Ability to come onsite at S&T five days a week, and work core government hours. Desired Qualifications + TOP SECRET clearance + Experience providing administrative assistance to executive leadership. + Experience providing guidance, feedback, and consulting services to senior-level leadership. + Experience translating executive vision into actionable plans, milestones, and deliverables. + Familiarity developing agendas, talking points, and tracking action items through completion. + Expert attention to detail in written and verbal communication, to include grammar, formatting, and copy editing. + Ability to work on multiple tasks which includes prioritizing, tracking, follow-up, and follow-through to task completion. + Ability to work in a dynamic team-oriented environment, demonstrate teamwork and initiative, proven results-oriented, problem-solving abilities, and function productively in the face of new assignments and the re-prioritization of existing assignments. + Familiarity with organizing and leading executive-level meetings, working groups, and large-scale events. + Flexibility/adaptability to work in a fast-paced environment as well as creativity to propose upgrades and new ideas to enhance processes and tools. + Experience supporting the development of organizational charts, operation plans, and standard operating procedures. + Experience handling sensitive assignments with discretion and urgency. + Experience utilizing Microsoft applications, including Word, PowerPoint, Excel, and Teams. + Candidates with TOP SECRET clearance and DHS Suitability are strongly preferred. Overview Noblis (*********************** and our wholly owned subsidiaries, Noblis ESI , and Noblis MSD tackle the nation's toughest problems and apply advanced solutions to our clients' most critical missions. We bring the best of scientific thought, management, and engineering expertise together in an environment of independence and objectivity to deliver enduring impact on federal missions. Noblis works with a wide range of government clients in the defense, intelligence and federal civil sectors. Learn more at Noblis -About Us (***************************************** **Why work at a Noblis company?** Our employees find greater meaning in their work and balance the other things in life that matter to them. Our people are our greatest asset. They are exceptionally skilled, knowledgeable, team-oriented, and mission-driven individuals who want to do work that matters and benefits the public. Noblis has won numerous workplace awards (************************************ . Noblis maintains a drug-free workplace. * _Remote/hybrid status is subject to change based on Noblis and/or government requirements_ Commitment to Non-Discrimination All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, age, national origin, religion, physical or mental disability, pregnancy/childbirth and related medical conditions, veteran or military status, or any other characteristics protected by applicable federal, state, or local law. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us (*************************************** . EEO is the Law (************************************************* | E-Verify (********************************************************************************************************************** | Right to Work (**************************************************************** Total Rewards At Noblis we recognize and reward your contributions, provide you with growth opportunities, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, and work-life programs. Our award programs acknowledge employees for exceptional performance and superior demonstration of our service standards. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in our benefit programs. Other offerings may be provided for employees not within this category. We encourage you to learn more about our total benefits by visiting the Benefits (************************************* page on our Careers (**************************** site. Compensation at Noblis is determined by various factors, including but not limited to, the combination of education, certifications, knowledge, skills, competencies, and experience, internal and external equity, location, clearance level, as well as contract-specific affordability, organizational requirements and applicable employment laws. The projected compensation range for this position is based on full time status. For part time or on-call staff, compensation is proportionately adjusted based on hours worked. While monetary compensation is important, it's just one component of Noblis' total compensation package. Posted Salary Range USD $71,800.00 - USD $112,150.00 /Yr.
$71.8k-112.2k yearly 60d+ ago
Temporary Onsite Part-time Executive Assistant - (Herndon, VA)
Serco 4.2
Arlington, VA
Looking for a place you can make an impact in a fast-paced and dynamic professional environment? Discover your place in our world with this high visibility opportunity providing direct support to the Senior Leadership Team. In this role, you will collaborate with a dynamic team of Executives, leaders, and professionals focused on the future. The perfect candidate is someone who demonstrates confidentiality, tact, and diplomacy, alongside the ability to manage multiple priorities. Position is located in Herndon, VA at our corporate headquarters and reports to the Manager, Administrative Services/EA to CEO. This position is temporary/part-time and requires support to be on-site 5 days a week in Herndon, VA. The Executive Assistant to the Senior Leadership Team (SLT) provides high-level administrative support to executive leaders, ensuring efficient day-to-day operations. This role requires exceptional organizational skills, discretion, and professionalism in handling confidential information. The Executive Assistant will manage schedules, coordinate meetings, prepare reports, and serve as a key point of contact between leadership and internal/external stakeholders. In this role, you will: Executive Support: Calendar & Schedule Management: Proactively manage and organize executive calendars, coordinating meetings across multiple time zones, and ensuring optimal time allocation. Anticipate executive needs by clarifying meeting details, resolving conflicts, accommodating last-minute changes, preparing agendas, and coordinating logistics for both virtual and in-person meetings. Travel Coordination: Strategically manage all aspects of domestic and international travel logistics, ensuring efficient itineraries and the best use of the executive's time, while troubleshooting issues as they arise. Expense & Documentation Management: Prepare and manage expense reports, maintaining accuracy and ensuring timely resolution of discrepancies. Correspondence: Prepare, proofread, and edit correspondence, reports, and presentations with accuracy and professionalism. Disseminate internal communications on behalf of the Senior Leadership Team. Task Management: Track deadlines, manage multiple priorities, and ensure timely completion of tasks. Meeting & Event Coordination: Plan, organize, and support leadership conferences, department offsites, town halls, workshops, and other major events. Organize and coordinate SLT meetings, including agenda preparation, note-taking, and follow-ups. Communication & Stakeholder Management: Professionalism & Discretion: As a key liaison on behalf of the leadership team, this position demands a high-level of professionalism, tact, and diplomacy when interacting with both internal and external stakeholders, including C-suite executives and Board of Directors. Confidentiality & Discretion: Handle sensitive executive information with strict confidentiality, always maintaining discretion. Collaboration & Communication: Build strong relationships with all levels of the organization, including senior leadership, internal teams, external partners, and customers, fostering a positive and collaborative working environment. Prioritization & Project Management: Independently manage and prioritize a wide variety of tasks, including special projects, based on organizational needs and leadership priorities. Demonstrate the ability to pivot as priorities shift. Liaison: Serve as the primary point of contact between senior leadership and internal/external stakeholders. Handle and prioritize incoming calls, emails, and correspondence to ensure timely responses to critical matters. Qualifications To be successful in this role, you will have: A High School diploma 5 years of experience as an Executive Assistant, in a senior-level role within a corporate environment. The ability to be onsite 5 days a week in Herndon, VA. Experience supporting up to 7 people in the following: Calendar management Event support Ordering lunches Demonstrated ability to work independently and take initiative with a high-level of attention to detail. Excellent written and verbal communication skills with strong decision-making, problem-solving, and prioritization abilities. Maintain composure and reliability under pressure and tight deadlines. Proactively engage in critical problem-solving with an ability to diagnose and resolve complex issues effectively with little supervision. Exceptional organizational and time-management skills. High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools. Ability to work independently, handle multiple priorities, and adapt to changing demands. Ability to travel as needed up to 10%. Discover your place in our world with this high visibility opportunity providing direct support to the Senior Leadership Team. Apply today for immediate consideration. Company Overview Serco Inc. (Serco) is the Americas division of Serco Group, plc. In North America, Serco's 9,000+ employees strive to make an impact every day across 100+ sites in the areas of Defense, Citizen Services, and Transportation. We help our clients deliver vital services more efficiently while increasing the satisfaction of their end customers. Serco serves every branch of the U.S. military, numerous U.S. Federal civilian agencies, the Intelligence Community, the Canadian government, state, provincial and local governments, and commercial clients. While your place may look a little different depending on your role, we know you will find yours here. Wherever you work and whatever you do, we invite you to discover your place in our world. Serco is a place you can count on and where you can make an impact because every contribution matters. To review Serco benefits please visit: ************************************************************ If you require an accommodation with the application process please email: ******************** or call the HR Service Desk at ************, option 1. Please note, due to EEOC/OFCCP compliance, Serco is unable to accept resumes by email. Candidates may be asked to present proof of identify during the selection process. If requested, this will require presentation of a government-issued I.D. (with photo) with name and address that match the information entered on the application. Serco will not take possession of or retain/store the information provided as proof of identity. For more information on how Serco uses your information, please see our Applicant Privacy Policy and Notice. Serco does not accept unsolicited resumes through or from search firms or staffing agencies without being a contracted approved vendor. All unsolicited resumes will be considered the property of Serco and will not be obligated to pay a placement or contract fee. If you are interested in becoming an approved vendor at Serco, please email *********************. Serco is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.
$52k-68k yearly est. Auto-Apply 52d ago
Senior Administrative Assistant
Truist Bank 4.5
Bethesda, MD
The position is described below. If you want to apply, click the Apply Now button at the top or bottom of this page. After you click Apply Now and complete your application, you'll be invited to create a profile, which will let you see your application status and any communications. If you already have a profile with us, you can log in to check status. Need Help? If you have a disability and need assistance with the application, you can request a reasonable accommodation. Send an email to Accessibility (accommodation requests only; other inquiries won't receive a response). Regular or Temporary: Regular Language Fluency: English (Required) Work Shift: 1st shift (United States of America) Please review the following job description:Provide administrative support to individuals or department. Perform general clerical and general office duties with minimal guidance. Follow established procedures, methods and practices. ESSENTIAL DUTIES AND RESPONSIBILITIES Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time. 1. Prepare (key) correspondence, reports and forms. 2. Compose correspondence as directed. Within guidelines, may answer correspondence on own initiative. 3. Execute routine projects within general guidelines and instruction. 4. May provide workflow and problem-solving guidance to other administrative assistant levels. 5. Establish and maintain files and records. 6. Screen calls/voicemails and handle or route to appropriate people. 7. Arrange and handle details related to travel arrangements, expense reports, departmental budgets, meetings and appointments. 8. Deal discreetly with confidential information. 9. Can make recommendations to management based on findings. 10. Interact with internal and/or external customers to answer questions, research, and resolve problems that require in-depth knowledge of the function and process transactions within scope of authority. QUALIFICATIONS Required Qualifications: The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. High school diploma, or equivalent education and related training 2. Seven years of progressively more complex clerical experience 3. Excellent verbal and written communication skills (including strong knowledge of spelling and grammar), organizational skills, interpersonal skills, and math skills 4. Exhibited ability to work independently 5. Ability to deal with complex situations which require sound judgment 6. Ability to operate office equipment (e.g. copier, fax) 7. Ability to endure light physical labor 8. Demonstrated proficiency in basic computer applications, such as Microsoft Office software products Preferred Qualifications: 1. Associate's degree 2. Working knowledge of Microsoft Access and PowerPoint 3. Completion of certifications that are specific to industry *The annual base salary for this position is $56,570 $115,12* General Description of Available Benefits for Eligible Employees of Truist Financial Corporation: All regular teammates (not temporary or contingent workers) working 20 hours or more per week are eligible for benefits, though eligibility for specific benefits may be determined by the division of Truist offering the position. Truist offers medical, dental, vision, life insurance, disability, accidental death and dismemberment, tax-preferred savings accounts, and a 401k plan to teammates. Teammates also receive no less than 10 days of vacation (prorated based on date of hire and by full-time or part-time status) during their first year of employment, along with 10 sick days (also prorated), and paid holidays. For more details on Truist's generous benefit plans, please visit our Benefits site. Depending on the position and division, this job may also be eligible for Truist's defined benefit pension plan, restricted stock units, and/or a deferred compensation plan. As you advance through the hiring process, you will also learn more about the specific benefits available for any non-temporary position for which you apply, based on full-time or part-time status, position, and division of work. Truist is an Equal Opportunity Employer that does not discriminate on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status, or other classification protected by law. Truist is a Drug Free Workplace. EEO is the Law E-Verify IER Right to Work
$56.6k yearly Auto-Apply 48d ago
Senior Administrative Assistant (Administrative Support Assistant III) - Integration Finance
Capital One 4.7
McLean, VA
Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals. A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team. In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives' complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition. Responsibilities: Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events) Prepare professional business communication documents including memos, letters, and emails Build and maintain good business relationships with executives and administrative staff across the organizations Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events Promote a fun and team-oriented work environment At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you. Basic Qualifications: High School Diploma, GED or equivalent certification At least 2 years of Administrative experience At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite Preferred Qualifications: Associates Degree At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment At least 3+ years of calendar management supporting multiple executives At least 1+ year of meeting and event planning experience Experience setting up video conference and Zoom/Skype technology for meeting user Experience planning ahead and managing time effectively Excellent written and verbal communications Excellent organizational skills At this time, Capital One will not sponsor a new applicant for employment authorization for this position. The minimum and maximum full-time annual salaries for this role are listed below, by location. Please note that this salary information is solely for candidates hired to perform work within one of these locations, and refers to the amount Capital One is willing to pay at the time of this posting. Salaries for part-time roles will be prorated based upon the agreed upon number of hours to be regularly worked. Chicago, IL: $72,100 - $82,300 for Admin Support Assistant III McLean, VA: $79,300 - $90,500 for Admin Support Assistant III Richmond, VA: $72,100 - $82,300 for Admin Support Assistant III Candidates hired to work in other locations will be subject to the pay range associated with that location, and the actual annualized salary amount offered to any candidate at the time of hire will be reflected solely in the candidate's offer letter. Capital One offers a comprehensive, competitive, and inclusive set of health, financial and other benefits that support your total well-being. Learn more at the Capital One Careers website. Eligibility varies based on full or part-time status, exempt or non-exempt status, and management level. This role is expected to accept applications for a minimum of 5 business days.No agencies please. Capital One is an equal opportunity employer (EOE, including disability/vet) committed to non-discrimination in compliance with applicable federal, state, and local laws. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City's Fair Chance Act; Philadelphia's Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation, please contact Capital One Recruiting at ************** or via email at RecruitingAccommodation@capitalone.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. For technical support or questions about Capital One's recruiting process, please send an email to ********************** Capital One does not provide, endorse nor guarantee and is not liable for third-party products, services, educational tools or other information available through this site. Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).
$79.3k-90.5k yearly Auto-Apply 15d ago
Executive Assistant (PT)
Sourcepro Search
Washington, DC
SourcePro Search is conducting a search for a part-time Executive Assistant for one of our top clients in DC. This role will support a Managing Partner and will offer a great deal of flexibility. The successful candidate will have at least 5-years of experience as an EA for a high level executive in a professional services environment. This role offers a competitive compensation package as well as a great culture and growth opportunities. ****************************
$50k-74k yearly est. 60d+ ago
ADMIN, FINANCE SUPPORT (FULL TIME)
ESFM
Gaithersburg, MD
Job Description We have an opening for a full time ADMIN, FINANCE SUPPORT position. Note: online applications accepted only. Schedule: Full time schedule. Monday - Friday. 7:30 AM - 4:00 PM. Requirement: Previous finance coordinator experience is required. Contract management: Amend contract/MSAs upon team approval; Alignment to procurement teams procedures. Vendor and systems support: Set up new vendors for GB Site Ops; troubleshoot vendor setup issues; Experience with Coupa/Sonic, SAP preferred. Finance operations: Review and process PO requests; ensure yearly POs are managed and updated. Review and process invoices for approval and payment. Execute month-end accruals. Process rents and leases for GB site buildings as needed. Customer service oriented: Works with multiple stakeholders, including clients, customers, and vendors. Must have excellent written and verbal communication. Ability to work as a team player in addition to independent worker. Experience with MS Office/Teams required. Fixed Pay Rate: $32.00 per hour ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI). We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1471933. The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: *************************** Skg Rooted in hospitality, ESFM elevates the workplace experience as the single source of innovative FM solutions that ensure a safe, healthy, and sustainable environment. ESFM's clients include many household names from Life Science, Technology, Oil & Gas and Manufacturing markets. ESFM self-performs 80% of all IFM solutions provided to clients. Their portfolio of service categories includes Environment, Health & Safety, Facilities Maintenance & Engineering, Sustainability, Janitorial & Industrial Cleaning, Laboratory Support and Workplace solutions. This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees. In 2020, ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA). Job Summary Summary: Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation and filing. Essential Duties and Responsibilities: Trains other staff members to perform work activities, such as using computer applications. Answers telephones, directs calls, takes messages and runs errands. Prepares meeting agendas, attends meetings and records/transcribes minutes. Makes travel arrangements. Completes work schedules, manages calendars and arranges appointments. Opens and routes incoming mail, answers correspondence and prepares outgoing mail. Compiles, copies, sorts and files records of office activities, business transactions and other activities. Completes and mails bills, contracts, policies, invoices and checks. Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers. Types, formats, proofreads and edits correspondence, reports and other documents. Reviews files, records and other documents to obtain information to respond to requests. Computes, records and proofreads data and other information. Processes and prepares documents, such as business or government forms and expense reports. Maintains and updates filing, inventory, mailing and database systems. Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints. Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions. Troubleshoots problems involving office equipment. Performs other duties as assigned. Associates at ESFM are offered many fantastic benefits. Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. ************************************************************************************* About Compass Group: Achieving leadership in the foodservice and facility management industry Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. ESFM maintains a drug-free workplace. ESFM
$32 hourly 6d ago
Events and Administrative Assistant
George Mason University 4.0
Fairfax, VA
Department: Carter School Classification: GMU Worker Job Category: Part-Time / Hourly Wage Job Type: Part-Time Work Schedule: Varies week to week based on events schedule, to include some nights and weekends Location: Fairfax, VA Workplace Type: Hybrid Eligible Sponsorship Eligibility: Not eligible for visa sponsorship Hourly Rate: Starting at $19 per hour, commensurate with education and experience Criminal Background Check: Yes About the Department: The Jimmy and Rosalynn Carter School for Peace and Conflict Resolution is seeking to hire an Events and Administrative Assistant to assist the Events Manager to promote online and in-person events at our Arlington and Fairfax campuses, and to provide administrative assistance to Undergraduate Admissions and Student Services staff members. This position will be based at Mason's Fairfax campus and will include some nights and weekends, as well as travel to the Arlington campus for event support. About the Position: The Events and Administrative Assistant will assist the Undergraduate Office with event management, including, but not limited to, working closely with internal and external clients, event scheduling and planning, event logistics and execution, managing event budgets, and social media. Responsibilities: Event Management: Planning and coordinating all events and activities scheduled both external (non-Mason) and internal (Carter School and other Mason groups) at the Fairfax and Arlington campuses in support of the Carter School's goals and mission; Working with faculty and staff on Carter School events, coordinating with other key members of the Undergraduate team and Events Manager to streamline between the Graduate and Undergraduate teams; Responsible for answering inquiries, managing events calendar, scheduling events, managing registration, arranging catering and other logistics (e.g., additional equipment and/or AV support, hotels, shuttle service, etc.), providing advice and support to event leaders on strategies and procedures, event set up, providing support during events including AV, event tear down, event assessment, tracking event participation and evaluation, and producing reports as needed post events; Assisting with event budgets, invoicing, event agreements, and payments; Composing and scheduling weekly events newsletter through Constant Contact; Keeping the Carter School website events page updated using 25Live; Managing the Undergraduate Instagram page advertising events and other undergraduate marketing content; and Creating event marketing materials, and working with the social media team to promote upcoming events. Office Management: Managing incoming calls and emails to the Carter School phone lines and email accounts as needed; Directing prospective and current students to appropriate resources; Reserving classroom space based on faculty inquires at the Fairfax campus; Ordering office supplies; and Other administrative support duties as assigned. Required Qualifications: Superior communication skills, both spoken and written; Excellent time management and problem-solving skills; Excellent organizational skills, detail-oriented, and accuracy driven; Demonstrated ability to work independently and collaboratively, following direction, and taking initiative; Ability to respond to tasks with a sense of urgency and manage multiple projects and deadlines effectively; Ability to perform duties with a high level of professionalism, flexibility, integrity, diplomacy, and tact; Ability to work with people of diverse backgrounds; Ability to work a flexible schedule, including evenings and weekends as needed; and Proficiency in MS Office and willingness to learn new programs as needed. Instructions to Applicants: For full consideration, applicants must apply for the Events and Administrative Assistant at ********************** Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume for review. Posting Open Date: November 10, 2025 For Full Consideration, Apply by: November 24, 2025 Open Until Filled: Yes
$19 hourly 22d ago
Administrative Assistant U.S. & Asian Programs Expansion Initiative
Captivate Perspective Corporation
Washington, DC
Job DescriptionBenefits: Opportunity for advancement About Captivate Perspectives Corporation Captivate Perspectives Corporation is a multidimensional consulting, training, and project management firm dedicated to empowering individuals, organizations, and communities through high-impact learning and workforce solutions. Founded in 2000 and headquartered in the Washington, D.C. metropolitan area, Captivate has grown into a trusted leader in workforce development, education innovation, professional training, and organizational transformation. Our company delivers strategic and evidence-based programs across multiple industries including construction and infrastructure, hospitality and tourism, healthcare, behavioral health, education, and technology serving youth, adults, and returning citizens. Captivate also provides program management, staffing, IT and AI-driven learning solutions, and professional development academies that strengthen workforce pipelines and economic opportunity. Through our partnerships with government agencies, educational institutions, and private sector organizations, we are committed to advancing equity, innovation, and excellence in every engagement we undertake. This position will support U.S. and Asian, and other international expansion programs. Position Title: Project Coordinator (Temporary / As-Needed) Employment Type: Temporary On-Call / As-Needed Basis Reports To: President and Vice President Location: Washington, D.C. (100% In-Person) Compensation: $25.00 per hour Language: Required Conversational Level in one of the following languages- Chinese, Japanese, Korean, Thai , Mongolian, Tagalog/Filipino Position Overview The Project Coordinator (Temporary) supports short-term and ongoing projects across Captivate Perspectives divisions. This position is designed for professionals who can be available to assist on an as-needed basis when projects require additional coordination, administrative, or logistical support. The coordinator ensures that assigned tasks are completed on time, within scope, and aligned with Captivates quality standards. This role is similar to working within a temporary staffing assignment, where the individual may be called upon to provide project support for training sessions, special events, data tracking, or reporting efforts based on organizational needs. Key Responsibilities Support projects in planning, organizing, and executing project tasks and deliverables. Coordinate schedules, meetings, and communications among internal teams and external partners. Assist in preparing project documentation, including reports, presentations, and correspondence. Track project milestones, deliverables, and expenditures, ensuring adherence to established timelines and budgets. Support logistics for training programs, workforce development sessions, and community events. Collect, compile, and analyze data related to program outcomes and participant engagement. Maintain organized project files and ensure documentation complies with company and client standards. Respond promptly to internal and external requests for information and updates. Conducting research and creating written documents based on the research. Represent Captivate Perspectives with professionalism and a customer-service orientation in all interactions. Qualifications Bachelors degree preferred (or equivalent experience in project coordination, administration, or operations). Minimum of 13 years of experience in a project, administrative, or operations support role preferably within consulting, nonprofit, or workforce development environments. Strong organizational skills and attention to detail with the ability to manage multiple priorities simultaneously. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management or CRM tools. Excellent written and verbal communication skills. Demonstrated reliability, flexibility, and ability to adapt quickly to changing project needs. Ability to work independently and collaboratively within diverse teams. Experience in event coordination, data entry, or client service is a plus. Work Schedule and Compensation Work assignments are based on project demand; hours may vary week to week. This position is paid hourly and may include assignments ranging from several hours to multi-week engagements. Compensation is commensurate with experience and project requirements. Ideal Candidate Profile The ideal candidate is organized, dependable, and proactive, with a genuine interest in supporting mission-driven work. They thrive in a flexible environment, can quickly adapt to new tasks, and deliver high-quality results under tight deadlines. This opportunity is perfect for professionals seeking meaningful part-time, project-based work that contributes to community impact and workforce innovation.
$25 hourly 2d ago
VALLSS Assessment Administration Support (Part-Time)
Loudoun County Public Schools 4.4
Ashburn, VA
This part-time position provides support to middle schools in the administration of the Virginia Language and Literacy Assessment Screening System (VALLSS). Roles and Responsibilities The following information is intended to describe the overall nature and scope of the work being performed. This is not a comprehensive listing of all responsibilities or tasks; work may differ and other work may be assigned when deemed appropriate. Administers the Virginia Assessment of Language and Literacy Screening System (VALLSS) Assessment in accordance with LCPS and state guidelines, often in a one-on-one setting. Ensures testing protocols are followed and testing environments are secure and organized. Collaborates with school staff to prepare materials and set up testing locations. Supervises students during testing and provide support as needed. Documents and reports any testing irregularities or concerns. Completes and submits the required post-assessment documentation. Maintains appropriate confidentiality. Qualifications Below are the minimum qualifications for this job. Equivalent combinations of education and experience are also acceptable. Education Bachelor's Degree Experience At least three years of successful full-time teaching experience preferred Licenses and Certifications Knowledge, Skills and Abilities Strong communication, organizational, and classroom management skills Familiarity with standardized testing procedures and student accommodations Basic proficiency with technology used in online assessments Physical Requirements The following provides a brief description of physical requirements for this job: While performing the duties of this job, the employee is regularly talking, expressing or exchanging ideas by means of the spoken word. The employee must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. The employee must possess normal cognitive abilities including the ability to learn, recall and apply certain practices and policies. Frequently sitting and/or remaining in a stationary position for long periods of time. Exerting up to 25 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Reports to: Supervisor, Instruction Months/Days/Hours: as needed Salary Level: Band Rates: Level 7 Salary Scale: ********************************* Salary Range: $21.22 This is a part-time, non-benefitted position with no guarantee of hours
$21.2 hourly 60d+ ago
Laboratory Administrative Assistant
Us Fertility
Fairfax, VA
Enjoy what you do while contributing to a company that makes a difference in people's lives. Shady Grove Fertility continually seeks experienced, compassionate, and dynamic team players who are committed to delivering exceptional patient care to join our growing practice. The work we do, building families, offers stimulation, challenge, and personal reward. If you're a Lab Admin Assistant looking for a new opportunity to work in a fast-paced, professional environment where your talent contributes to changing people's lives, then we want to talk to you. We are seeking a full-time Lab Admin Assistant to work in our Fairfax, VA office. The schedule is working Monday through Friday, Mon- Fri 7am-4pm The pay range for this position will be $22-$27. How You'll Contribute: We always do whatever it takes, even if it isn't specifically our “job.” In general, the Lab Admin Assistant is responsible for: Shipping, receiving and disposition of samples Ordering and receiving lab supplies Perform administrative duties as necessary Assist laboratory personnel in performing lab services in accordance with Federal, State, and local laws and guidelines to ensure laboratory maintains accreditation Maintains a customer service oriented environment Makes suggestions on how to reduce lab supplies cost maintains supply inventory by checking stock to determine inventory level Identifies improvement opportunities and participates in resolving problems identified Attends meetings Communicates in an open, assertive manner at all times Documents all patient care accurately and completely to assure communication with all members of the healthcare team What You'll Bring: Coursework in biology science or related field Completed GED/Associate's/Bachelor's Detail-oriented More important than the best skills, however, is the right person. Employees who embrace our mission, vision, and core values are highly successful. What We Offer: We are proud to provide a comprehensive and competitive benefits package tailored to support the needs of our team members across all employment types: Full-Time Employees (30+ hours/week): Medical, dental, and vision insurance, 401(k) with company match, tuition assistance, performance-based bonus opportunities, generous paid time off, and paid holidays Part-Time Employees: 401(k) with company match and performance-based bonus opportunities Per Diem Employees: 401(k) with company match To learn more about our company and culture, visit here. How To Get Started: To have your resume reviewed by someone on our Talent Acquisition team, click on the “Apply” button. Or if you happen to know of someone who might be interested in this position, please feel free to share the job description by clicking on an option under “Share This Job” at the top of the screen.
$22-27 hourly 54d ago
Administrative Assistant
Virginia Tech 4.1
Alexandria, VA
Apply now Back to search results Job no: 534687 Work type: Hourly Wage/Part-Time Senior management: Greater Washington, D.C Area Department: GWDCA Job Description The K-12 Initiatives administrative assistant is a part-time (20 to 29 hours per week) position that will provide on-site and off-site support for the K-12 Program. This position will schedule meetings and coordinate calendars of the K-12 Program, order office supplies, arrange travel and travel reimbursements, and provide administrative assistance to the Director of K-12 Programs in the Greater Washington, D.C. Area. As needed, this position will also collect data, answer and direct phone calls, assist with timekeeping, create presentations, interface with stakeholders, organize and maintain files, and provide support for various events that occur as part of the K-12 Program. The candidate will apply university policies and procedures to enter orders into the university purchasing system and travel reimbursements into the university travel system, assist with payments, assist with K-12 programming-related tasks and projects, and track and receive office supply orders. Other administrative duties as assigned. Required Qualifications Experience with administrative support duties in a multifaceted fast-paced office environment performing tasks such as: calendaring, preparing documents, ordering supplies, and scheduling travel. Ability to read, interpret and apply established policies and procedures to purchasing, travel and inventory processes. Demonstrated strong customer service skills. Demonstrated ability to work seamlessly with team members and independently on assigned tasks. Demonstrated computer proficiency with Microsoft Outlook. Preferred Qualifications Dependable, organized, detailed-oriented, and able to multi-task in a fast-paced environment. Excellent time management skills. Experience providing support in a higher education, governmental or non-profit context. Knowledge and experience of Virginia Tech policies and procedures. Pay Band 3 Overtime Status Non-Exempt: Eligible for overtime Appointment Type Restricted Salary Information $25/hr Hours per week 20 to 29 Review Date Ongoing, first review 11/11/25 Additional Information The successful candidate will be required to have a criminal conviction check. About Virginia Tech Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually. Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development. Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law. If you are an individual with a disability and desire an accommodation, please contact Alex Tuuri at ************* during regular business hours at least 10 business days prior to the event. Advertised: November 3, 2025 Applications close:
$25 hourly 29d ago
Administrative Assistant (Onsite)
National Older Worker Career Center
Beltsville, MD
ID: ARS-OSQR-007 Program: ARS Wage/Hr: $30.00 Hours/Week: 22 Minimum Age: 55 For over 25 years, National Experienced Workforce Solutions (NEW Solutions) has specialized in connecting experienced workers (ages 55+) with full-time and part-time job opportunities that support the critical missions of Federal Agencies across the United States. NEW Solutions connects experienced workers (ages 55+) with the USDA Agricultural Research Service (ARS). These experienced professionals provide administrative, scientific, and technical support to the Agricultural Research Service through the Experienced Worker Program (EWP). Positions listed here do not guarantee employment for any definite period. Enrollment in the Experienced Worker Programs administered by NEW Solutions is temporary. The enrollment relationship between NEW Solutions and the Enrollee is an ?at-will? relationship. This means that an Enrollee is free to terminate enrollment at any time during the enrollment period, and NEW Solutions and the Agency have the right to terminate the relationship with the Enrollee. PLEASE NOTE: An ?Enrollee? is not a federal employee, nor an employee of NEW Solutions. An ?Enrollee? is a participant in a grant program established through a Cooperative Agreement funded by the agency and administered by NEW Solutions. The enrollee shall not sign federal documents, authorize the use of federal funds, nor initiate or conduct federally funded research projects. The enrollee shall not author articles for publication as a federal employee, nor coordinate scientific research between the Government and private industry. The enrollee shall not present themselves as a Government employee or Government representative at meetings both foreign and domestic or when coordinating federal agencies? areas of research. The enrollee shall not make decisions on federally based research on behalf of Government policy makers, and the enrollee shall not supervise any Government employees. This opportunity applies to applicants legally eligible to work in the United States. * This position will be open until filled. Qualifications: Minimum of 5 year(s) of experience in Supporting a large (>200 cases per year) Review program to include reviewing submissions for conformance to policy, maintaining documentation and databases, and communicating with personnel and management within the organization. OR AA Degree Experience required with Windows, MS Word, MS Excel, MS Access SharePoint, PowerApps Duties: The enrollee will provide administrative assistance as needed for three programmatic areas within OSQR ? Project Plan Peer Review (PPPR), Research Position Evaluation System (RPES), and National Program Retrospective Assessment (NPRA). The enrollee shall not sign federal documents, authorize the use of federal funds, nor initiate or conduct federally funded research projects. The enrollee shall not author articles for publication as a federal employee, nor coordinate scientific research between the Government and private industry. The enrollee shall not present themselves as a Government employee or Government representative at meetings both foreign and domestic or when coordinating federal agencies? areas of research. The enrollee shall not make decisions on federally based research on behalf of Government policy makers, and the enrollee shall not supervise any Government employees. Provide support to OSQR PPPR Program Analysts for Conflict-of-Interest checks and other miscellaneous administrative items. 40% Provide support to Lead Program Management Specialist for coordination of NPRA panels, correspondence, deadlines, and documents. 30% Provide support to Office Director for various administrative items including coordinating and submitting official paperwork for awards, performance, etc. 30% Other: Agency policy regarding OSQR ? Project Plan Peer Review (PPPR), Research Position Evaluation System (RPES), and National Program Retrospective Assessment (NPRA). Physical requirements: N/A Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. NEW Solutions is committed to promoting equal opportunity and to an environment free from discrimination and harassment in any form administering Experienced Worker Programs under cooperative agreements with federal agencies. It is NEW Solutions' policy to comply with all applicable laws that provide equal opportunity and to prohibit unlawful discrimination in enrolling participants in the federal programs.
$30 hourly 16d ago
Administrative Assistant Junior
UIC Government Services and The Bowhead Family of Companies
Arlington, VA
Bowhead is seeking an Administrative Assistant, Junior, to perform routine administrative functions such as drafting and routing correspondence, scheduling appointments, organizing and maintaining files, or providing information to callers. **Responsibilities** NAVAIR Specific Requirements: + In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements using the Defense Travel System), this position will provide administrative support to executive staff with office management. + The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials. + Other duties as assigned. **Qualifications** + A High School diploma or GED is required at a minimum in addition to atleast one (1+) year of experience in a customer and business oriented position + Must be proficient with Microsoft Sharepoint and the standard Microsoft Office Suite (e.g., Outlook, Word, Excel, and PowerPoint). Physical Demands: + Must be able to lift up to 25 pounds + Must be able to stand and walk for prolonged amounts of time + Must be able to twist, bend and squat periodically SECURITY CLEARANCE REQUIREMENTS: Must be able to obtain a security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location. \#LI-GC1 Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC's Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant's resume/application may be subject to verification. Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes. UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. All candidates must apply online at ****************** and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (******************************************** The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c) UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs. **Join our Talent Community!** Join our Talent Community (************************************************************************ to receive updates on new opportunities and future events. **ID** _2025-22424_ **Category** _Admin/Office Support_ **Location : Location** _US-VA-Arlington_ **Clearance Level Must Be Able to Obtain** _Secret_ **Minimum Clearance Required** _N/A_ **Travel Requirement** _Less than 10%_
$27k-35k yearly est. 60d+ ago
Administrative Assistant
Details
Alexandria, VA
The K-12 Initiatives administrative assistant is a part-time (20 to 29 hours per week) position that will provide on-site and off-site support for the K-12 Program. This position will schedule meetings and coordinate calendars of the K-12 Program, order office supplies, arrange travel and travel reimbursements, and provide administrative assistance to the Director of K-12 Programs in the Greater Washington, D.C. Area. As needed, this position will also collect data, answer and direct phone calls, assist with timekeeping, create presentations, interface with stakeholders, organize and maintain files, and provide support for various events that occur as part of the K-12 Program. The candidate will apply university policies and procedures to enter orders into the university purchasing system and travel reimbursements into the university travel system, assist with payments, assist with K-12 programming-related tasks and projects, and track and receive office supply orders. Other administrative duties as assigned. Required Qualifications Experience with administrative support duties in a multifaceted fast-paced office environment performing tasks such as: calendaring, preparing documents, ordering supplies, and scheduling travel. Ability to read, interpret and apply established policies and procedures to purchasing, travel and inventory processes. Demonstrated strong customer service skills. Demonstrated ability to work seamlessly with team members and independently on assigned tasks. Demonstrated computer proficiency with Microsoft Outlook. Preferred Qualifications Dependable, organized, detailed-oriented, and able to multi-task in a fast-paced environment. Excellent time management skills. Experience providing support in a higher education, governmental or non-profit context. Knowledge and experience of Virginia Tech policies and procedures. Pay Band 3 Overtime Status Non-Exempt: Eligible for overtime Appointment Type Restricted Salary Information $25/hr Hours per week 20 to 29 Review Date Ongoing, first review 11/11/25 Additional Information The successful candidate will be required to have a criminal conviction check. About Virginia Tech Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually. Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development. Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law. If you are an individual with a disability and desire an accommodation, please contact Alex Tuuri at ************* during regular business hours at least 10 business days prior to the event.
$25 hourly 30d ago
Administrative Assistant
Millennium Enterprise Corporation 4.1
Washington, DC
Employment Type: Part-time (20-25 Hours / Week) Website: ************** About MindUP: MindUP is a leading nonprofit organization grounded in neuroscience, positive psychology, and social-emotional learning. For 20+ years our preventative mental health program has equipped students, educators, and families with mental fitness tools that build greater emotional literacy and improve resilience to face challenges with optimism, strength, and compassion. Position Overview: MindUP is seeking a highly organized and adaptable part-time Administrative Assistant to provide direct support to the CEO and assist with daily operations across the organization. This role is ideal for someone with strong administrative experience who thrives in a dynamic, mission-driven environment and enjoys managing a variety of tasks with professionalism and discretion. The ideal candidate will bring familiarity with nonprofit operations, donor management, or grant reporting, along with a genuine passion for social impact and a deep alignment with MindUP's mission to advance mental health education and emotional well-being. Key Responsibilities: Executive Support Provide daily administrative support to the CEO, including calendar management, meeting preparation, and task coordination Draft emails, memos, and correspondence on behalf of the CEO Assist with prioritizing and tracking key initiatives, deadlines, and follow-ups Coordinate logistics for board meetings, donor calls, and external engagements Help manage confidential information and sensitive communications with discretion General Administrative Support Maintain organized digital filing systems for program, donor, and compliance records Prepare meeting agendas, take minutes, and support follow-up communications Liaise with vendors, consultants, and external partners as needed Assist Finance team with expense tracking, invoice processing, and basic bookkeeping Support Development team with grant documentation, donor reporting, and budget monitoring Help CEO to ensure compliance with nonprofit regulations and internal policies Qualifications Minimum 6 years of administrative experience, ideally in a nonprofit or mission-driven setting Proven experience supporting senior leadership or executive-level staff Strong organizational and multitasking skills Excellent written and verbal communication abilities Adept in Microsoft 365, Adobe, MS Teams, WebEx, and Zoom, Project Management tool (Asana ) and CMS (WordPress) Proficiency in basic CRM (Sales Force) for donor management and accounting platforms (QuickBooks) Skilled in facilitating team dialogue and updates via Slack Experience in navigating virtual meeting platforms (Zoom, Microsoft Teams) Ability to work independently and collaboratively in a small team Commitment to confidentiality and professionalism Why Join MindUP? As a member of our mission-driven team, you will join a community that values well-being, empathy, and innovation at its core. You will have the opportunity to help shape the future of social-emotional learning in schools and communities, contributing to work that directly impacts children and educators around the world. Our flexible hybrid environment fosters collaboration among passionate, purpose aligned professionals, offering a meaningful space where your contributions can make a measurable difference every day. MEC is proud to be an equal-opportunity employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military status, ancestry, sexual orientation, marital status, family structure, medical conditions, including genetic c characteristics or information on, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.
$38k-49k yearly est. Auto-Apply 60d+ ago
Part-time Admin Assistant
Primrose School
Fairfax, VA
Benefits: Competitive salary Training & development Part-Time Admin Assistant- Primrose School of Fairfax Do you have a passion for early childhood education and a heart for helping children, families, and teachers succeed? At Primrose School of Fairfax, we are seeking a warm, dedicated, and organized Part-Time Admin Assistant to join our leadership team and help guide our school community. About Us: Primrose School of Fairfax offers a Balanced Learning curriculum that nurtures curiosity, builds confidence, and inspires a lifelong love of learning. We are committed to creating a safe, supportive, and joyful environment for children, families, and staff. Our leadership team plays a vital role in ensuring that every child feels loved and every teacher feels supported. What You'll Do: As an Office Admin Assistant, you will work alongside the School Director to: Welcome and check-in visitors, ensuring security protocols are followed. Maintain cleanliness and organization of the front office. Greet parents, children, and visitors warmly and professionally.Answer phones, respond to emails, and handle inquiries about enrollment, tuition, and schedules.Assist the Director with maintaining student files, attendance records, and immunization/medical documentation.Assist with ordering and managing office and classroom supplies Support the Director with calendar management, scheduling tours, and appointments if needed What We're Looking For: CDA or Bachelor's Degree in Early Childhood Education, Child Development, or related field (required) Strong communication and organizational skills Ability to lead with warmth, professionalism, and positivity A flexible, team-oriented approach A true love for working with children and supporting families Why You'll Love Being Part of Our Team: Supportive, family-like workplace culture The chance to make a meaningful difference every day MLBC
$29k-41k yearly est. Auto-Apply 60d+ ago
Part-Time Admin & Filing Assistant
Silent Falcon UAS Technologies
Vienna, VA
About Us We're a small but fast-moving team at Silent Falcon, and we're looking for someone who can jump in and help us stay organized. We're building quickly, which means we need someone who's comfortable wearing multiple hats and figuring things out without a lot of guidance. What You'll Do Keep our office files organized (paper and digital). Handle simple but important state filings and forms (think Secretary of State renewals, annual reports, compliance checklists). Stay on top of deadlines and make sure nothing slips through the cracks. Pitch in on other admin tasks as they come up. We're a startup, so no two weeks look exactly the same. What Were Looking For You've done admin work before and know your way around filing and paperwork. You've handled or at least seen state/corporate filings and wont need a lot of coaching. You're organized, detail-oriented, and reliable. You can work independently and take initiative when something needs doing. The Details Part-time, around 5-10 hours/week to start. Based in Vienna, VA
$30k-41k yearly est. 60d+ ago
Administrative Assistant, Music Program
Frederick Community College 4.3
Frederick, MD
Posting Details Information Requisition Number AS938P Job Title Administrative Assistant, Music Program Pay Rate $17.59 - $19.35 Position Type Part-time Variable Schedule The Music Program Administrative Assistant oversees the scheduling and administration of music lessons and ensembles, collaborating with staff and faculty to manage enrollments, cancellations, and space usage. This role handles faculty contracts, prepares instructor materials, supports budget and procurement tasks, and tracks program reports. Acting as the main point of contact for students, instructors, and staff, the Administrative Assistant communicates class updates and ensures smooth program operations and have the ability to use varying styles and approaches that reflect an understanding and acceptance of the role of culture in a diverse, multicultural workplace. Essential Duties and Responsibilities: These are intended only as examples of the various types of job duties to be performed. The omission of specific duties does not exclude them from the position if the work is similar, or logical assignment to the position. The following are the functions essential to performing this job: 1. Oversee the coordination of music lessons and co-listed Ensembles throughout the school terms. 2. Collaborate with academic administrators and support staff to coordinate all co-listed Music Ensembles and private music lessons, including enrollments, cancellations, advertising and space usage. 3. Utilize Lumens, PeopleSoft Campus Solutions, and 25Live scheduling software to build and maintain course schedules, monitor enrollment, run queries, prepare reports, and prepare faculty contracts. 4. Utilize PeopleSoft Financials to prepare and track purchase orders, invoices, vouchers, budget transfers, and other procurement tasks for assigned program areas including annual budget development. 5. Prepare, distribute, and track completion of instructor packets including contracts, administrative instructions, rosters, grades, evaluations, and any other relevant information. 6. Serve as the department's first point of contact and liaison for faculty, staff, and students including communicating class information to students, instructors, and FCC team members. 7. Communicate class changes and cancellation decisions to all appropriate parties using standardized TLSS (Teaching, Learning and Student Success) practices. 8. Maintain regular communication with the Music Director, music instructors, and the Registration team to track and confirm student registration and class schedules through JotForms. 9. Coordinate and/or process instructor requests for classroom-related equipment and materials including researching, purchasing, and distributing supplies for classes. 10. Handle phone inquiries and respond to emails promptly. 11. Other duties as assigned. Required Minimum Qualifications 1. Associate's degree 2. Experience using Office 365/Microsoft Office 3. Two (2) years administrative support and customer service experience Desired Qualifications 1. Experience using PeopleSoft, Lumens, or other student information databases. 2. Familiarity with community college environment 3. Excellent verbal and written communication skills Work Schedule Part-time variable schedule to not exceed 20 hours per week. Full/Part Time Part Time Telework Eligible? Yes Essential Personnel? No Posting Detail Information Job Posted Date Closing Date Open Until Filled For Best Consideration Special Instructions to Applicants All applications and required documents must be submitted online. Mail, e-mail, or fax submissions will not be accepted. Cover letters may be addressed to the Search Committee and should briefly address your qualifications as related to the requirements of this position. Frederick Community College prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment. Frederick Community College, an equal opportunity employer, values engagement and belonging for students and staff and encourages members from historically under-represented groups to apply. Non-Discrimination Statement Frederick Community College is committed to the principles of equal opportunity and strictly prohibits discrimination against any person on the basis of age, ancestry, citizenship status, color, creed, ethnicity, gender identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, sex, sexual orientation, or veteran status in its activities, admissions, educational programs, and employment. Supplemental Questions
$17.6-19.4 hourly 15d ago
CSB Administrative Assistant (Student)
American University 4.3
Washington, DC
Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community. is available only to enrolled American University students. Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log into your employee Workday account and select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process. Department: Student Equity, Access & Retention Time Type: Part time FLSA Status: Non-Exempt Job Description: Summary: The Center is seeking an undergraduate student to serve as the Administrative Assistant within the Center's portfolio. We are looking for a collaborative team player who is passionate about enhancing the student experience, engaging with campus climate, and building intentional partnerships with campus offices and stakeholders to share stories and experiences that reflect the richness of our diverse community. This position reports to the Associate Director for Student Equity, Access, and Retention. The Center for Student Belonging (CSB) serves as a principal leader, resource, and support in fostering a campus environment where students feel a profound sense of belonging, connection, and the ability to thrive. Through education, outreach, and advocacy, we create opportunities for students to grow at AU and beyond. CSB envisions an American University where students of all backgrounds and lived experiences feel welcomed, valued, seen, appreciated and fully integrated into the community, fostering an environment where they can realize their full potential. Essential Functions: * Provide front desk coverage by greeting visitors, answering phones, and responding to inquiries in a timely and professional manner. * Assist with program implementation. * Manage calendars and schedule appointments, meetings, and conference calls. * Prepare and process correspondence, reports, and presentations as needed. * Maintain office supplies and inventory, ensuring that materials are stocked and readily available. * Handle incoming and outgoing mail, packages, and deliveries. * Assist with office organization and filing, ensuring easy access to documents and information. * Perform data entry, manage databases, and assist with record-keeping. * Support team with general administrative tasks, including photocopying, scanning, and organizing. * Maintain confidentiality and handle sensitive information with discretion. * Help with event planning and office activities as needed. Position Type/Expected Hours of Work: * Part-time. * 10 hours per week. * This is an in person (non-hybrid) position. Salary Range: * $17.95 per hour. Required Education & Experience: * The role is open to current full-time AU students. * Candidates must have a strong understanding of various AU platforms for planning, advertising, and promoting CDI signature events, as well as experience or interest in facilitating dialogues and programming that foster meaningful engagement within the campus community. * UG Positions are open to all Undergraduate students with Federal Work Study. * All students must be enrolled in an American University degree program for the academic year. * Proven experience as an administrative assistant or in a related role. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment (printers, fax machines, etc.). * Strong organizational and time-management skills with the ability to multitask. * Excellent communication skills, both written and verbal. * Ability to maintain a positive and professional demeanor when interacting with clients, customers, and team members. * High attention to detail and accuracy in all tasks. * Discretion in handling confidential information. Other Details * This position is available only to enrolled American University students. * Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. * American University is an E-Verify employer. * Visit **************************** for additional information about American University employment and benefits. Current American University Employees American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log into Workday and select the Find Jobs report which will take you to our internal career listings. Contact Us For more information or assistance with the American University careers site, email ************************. American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual's genetic information or any other bases under federal or local laws (collectively "Protected Bases") in its programs and activities.
$18 hourly Auto-Apply 9d ago
Administrative Assistant-Full Time
Athelas Institute 3.5
Columbia, MD
Title: Administrative Assistant Department: Integrated Behavioral Health & Wellness Reports To: Director of Integrated Behavioral Health & Wellness The Administrative Assistant provides clerical and administrative support to ensure the smooth operation of Athelas programs and services. This role is responsible for managing office tasks, maintaining records, supporting staff, and assisting with communication between individuals served, families, and providers. The Administrative Assistant plays a vital role in supporting the mission of promoting quality services and inclusion for individuals with Intellectual and Developmental Disabilities. Essential Duties & Responsibilities Answer phones, greet visitors, and provide general information about programs and services. Schedule appointments, meetings, and training for staff and individuals served. Prepare, organize, and maintain confidential client records in compliance with DDA, COMAR, Joint Commission, and HIPAA requirements. Assist with data entry, filing, copying, scanning, and other clerical duties. Draft and distribute correspondence, reports, meeting minutes, and other documents. Support staff with administrative tasks related to case management, service coordination, and program compliance. Assist with preparing documentation for audits, licensing, and regulatory reviews. Maintain calendars, track deadlines, and provide reminders to staff as needed. Provide support for special projects, events, and program initiatives. Qualifications Education & Experience: High school diploma or GED required; some college coursework or administrative training preferred. Prior experience in an administrative or office support role, preferably in human services, healthcare, or a nonprofit setting. Skills & Competencies: Strong organizational and time management skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and basic database entry. Excellent written and verbal communication skills. Ability to handle confidential information with discretion. Customer service skills when interacting with staff, individuals served, and families. Working Conditions Standard office environment with occasional interaction in program settings. Monday-Friday schedule, with some flexibility for program needs. Core Values Respect: Treat all individuals with dignity and professionalism. Integrity: Maintain confidentiality and ethical standards in all tasks. Support: Provide dependable and efficient assistance to staff and individuals served. Teamwork: Contribute to a collaborative and positive workplace. Benefits: Health: Vision, Dental, supplemental coverage through Aflac. Employee Assistance Program (EAP) Employee Incentives: Company Paid: Short / Long Term Disability Insurance, Term Life Insurance, Tuition Reimbursement Program, Flexible Spending Account, Sunny Day Fund Work-Life Balance: Vacation, Sick, Personal, Bereavement, Jury Duty Financial: 403B plan, Employee Credit Union (SECU) *Dependent on Full or Part time status Please Note: This job description is not all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization. All working hours and location may be subject to change.
$32k-38k yearly est. 60d+ ago

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