Senior Administrative Assistant remote jobs

TadHealth in Newport Beach, CA, offers a mental health care management solution for education institutions and community organizations. Role Description This is a full-time hybrid role for an Executive Administrative Assistant at TadHealth. The Executive Administrative Assistant will be responsible for providing administrative support, handling all communications with professionalism, and utilizing strong communication skills. This role allows for flexibility with some remote work. As an Executive Assistant at TadHealth, you will work closely with upper management and help manage and coordinate multiple executives' schedules, events, and projects. While this role reports directly to the Chief Executive Officer, you will also assist multiple members of our executive team. RESPONSIBILITIES: Manage multiple, dynamic calendars proactively, ensuring smooth scheduling even with frequent changes. Draft email correspondence and communications on behalf of multiple executives, including internal memos and external partner communications. Handle daily office organizational tasks. Coordinate travel arrangements/itineraries and submit related expense reports. Take notes in key meetings and follow up on action items. Support with presentation materials and communications as needed. Actively maintain team communication channels in Gmail, Slack, etc. Greet third parties arriving for meetings. Assist with team social activities and meetings. Assist with company and customer facing events working closely with other Executive Admins and office management. Build strong relationships with all stakeholders. QUALIFICATIONS: • Proven experience (3-5 years) supporting multiple executives. • Proactive organizational skills and calendar management. • Excellent communication skills, both written and verbal; strong team player. • Experience with collaboration software such as Slack, Google Docs, Sheets, Slides, etc. • Ability to juggle multiple, simultaneous projects and deadlines; responds quickly. • High level of professionalism and commitment to privacy and confidentiality. • Willingness to contribute to tasks of all sizes. • Efficient, fast-paced, and highly productive. • Ability to work from our TadHealth HQ a minimum of 3 days per week. • Passion for the mental health, education, and human performance space is a plus.

Our client is searching for an Executive/Administrative Assistant for their office in near north Houston (near 610 and 290). This role acts as the primary resource to ensure Operations Team coverage in the office and support employees during core work hours. This will be a hybrid role with 2 days in the office, 3 days working from home and will total 30 hours per week (6 hours per day).The client would prefer to do temp-to-perm, but would also consider direct hire candidates. The position includes full benefits (once permanent) and the salary range is $30-$35/hour. Duties/Responsibilities: Support the Partners and other office management with administrative duties including time sensitive projects, written correspondence, preparation of reports, answering phones, mailing/FedEx, filing, etc. Assist in the planning and coordination of all office meetings and events. Prepare and provide necessary documents for client meetings and attend meetings if needed. Serve as office contact person for building management and handle third party requests as needed. Plan and coordinate employee travel. Maintain the master work schedule, holiday schedule and employee lists. Other miscellaneous duties. Requirements: 3+ years of experience. Some college preferred. Strong computer skills (Microsoft Office). Strong attention to detail and ability to multi-task. If you are interested in this position, please apply on-line or e-mail your resume to ************************ .

Executive Assistant to Chief Operating Officer, Successful Diversified Energy Services Company, South Austin, Texas Our client, a highly successful diversified energy services company based in South Austin, Texas is looking for a “right hand” Executive Assistant to support primarily for the Chief Operating Officer. This is an exciting opportunity for someone looking for a long-term home (most employees have worked there, including the former EA for over 8 years), wants a quiet yet congenial casual office environment and is a true team player that knows how to get things done and anticipate needs. The ideal candidate has at least 5 years of experience supporting a C-Suite executive. They are also open to candidates that may have had a former career, such as in banking or marketing that pivoted to an Executive Assistant role in the last few years.This is in -office, 4 days with the flexibility to work at home on Fridays. About the Job: Support the Chief Operating Officer as a “right hand” including managing an ever- changing calendar, personal and professional, prioritizing meetings, emails and making schedule changes Coordinate with legal contract review process ensuring all documents are handled in a timely manner. Opportunity to help improve this process, ideas welcome! Coordinate projects with the executive team Liaise with field sales representatives to maintain and manage distribution lists Manage office responsibilities including office and kitchen supplies and the like Organize travel arrangements for the executive team Prepare and maintain board meeting minutes and follow-up action items Expense reporting for COO and 2 others on the executive team Plan events and dinners Ad hoc projects Hours Mon-TH, 9:30:6PM with some flexibility; work at home Fridays Salary plus Discretionary Bonus, Comprehensive Health Benefits About You: A minimum of 5 years of experience as an Executive Assistant supporting a high- level c-suite executive; other experience in prior roles in marketing or banking a PLUS Bachelor's Degree Very detail oriented and organized with great project management skills and problem-solving skills High level of integrity and discretion in handling all confidential information; Excellent Microsoft Office Suite skills; knowledge of SharePoint a PLUS; overall tech savvy Excellent written and verbal communication skills The ideal candidate is looking for a long-term home in a very congenial, casual quiet office environment that is very team-oriented with a “no job too small” attitude

As the Executive Assistant, you will utilize your exceptional organizational and communication skills to provide support to our C-Suite (CEO, CSO, COO, CSO). Responsibilities include scheduling meetings across complex calendars, coordinating travel, and supporting/leading various projects as needed. The ideal candidate is an adaptable team player who can manage multiple tasks and projects independently. The ideal candidate is passionate about providing exceptional executive support, is trustworthy, embraces a growth mindset, and excels at being mindful of details in a high-performance-oriented, fast-paced, and ever-changing environment. This role will be expected to work primarily onsite (three to four days per week) in Spring House with some flexibility in working from home (one to two days per week depending on business needs). Essential Functions: Expertly manage and prioritize the C-Suite's calendars, focusing on productivity, urgency, and stakeholder needs Arrange comprehensive travel plans and coordinate high-profile events and meetings for C-Suite Effectively communicate and partner with various internal and external stakeholders, ensuring smooth collaboration and coordination Assist in development and organization of support materials for meetings and conferences (e.g. slide decks, presentations, meeting materials, etc.) Prepare and submit expense reports for C-Suite Assist with special projects and ad-hoc assignments as directed by management Work primarily onsite in Spring House, PA Preferred Experience: 5+ years relevant C-Suite level support Start-up biotech experience a plus Ability to manage multiple complex calendars with finesse Ability to adapt and work in a fast-paced and fluid environment Advanced technical skills and experience with both Macs and PCs Advanced knowledge of MS Office Ability to handle confidential information Ability to work independently and to be resourceful with minimal supervision Team player with positive attitude All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity/expression, national origin, disability, medical condition, age, marital status, status as a protected veteran, or any other legally protected characteristic.

Our client, a New York-based family office, is seeking an Executive Assistant to provide administrative support to the General Counsel/COO. On a daily basis, judgment and problem-solving skills are used to identify and implement solutions to accomplish significant business goals. This is a role supporting a fast-paced executive in a high-energy environment. Efficiency, adeptness, and flexibility are key. Integrity, diligence, teamwork, humility are core values of the firm and the right candidate embodies these characteristics. Experience as a paralegal or legal assistant is highly preferred. COMPANY: Family Office POSITION: Executive Assistant to General Counsel/COO LOCATION: New York, NY HOURS: 9:30am-6:30pm w/ accessibility outside of hours - Hybrid in office Tuesday - Thursday/Remote Monday & Friday COMPENSATION: $90-110K DOE + Bonus + Benefits BACHELOR'S DEGREE: Required Responsibilities of the Executive Assistant to General Counsel/COO: - Develop and maintain an understanding of the GC/COO's role in the business of the Firm - Act as primary spokesperson for the GC/COO in initial communications with all third parties and business partners - Proactively create systems and procedures to assist the GC/COO in performance of her day-to-day duties, including daily, weekly and monthly meetings and calls with internal and external partners - Expertly manage and respond to a high volume of email traffic, instant messaging and telephone calls while maintaining a polished and professional manner - Be primarily responsible for creating and maintaining a detailed schedule for meetings, conferences, teleconferences and for ensuring GC/COO stays on track - Ensure daily flow of documents requiring GC/COO's signature and internal approvals are completed in a timely manner - Responsible for assisting Compliance Consultant to file compliance reports, and maintain and update various internal databases, including with respect to investment deals, HR matters, legal and compliance matters - Independently process and respond to numerous KYC requests from banks and others - Duplicate basic legal documents from precedents for GC review, redline documents for review by GC - Create and maintain multiple spreadsheets for company use - Submit expense reports for GC/COO - Perform light personal tasks for GC/COO Requirements of the Executive Assistant to General Counsel/COO: - BA or BS is required - A minimum of 5 years' experience supporting senior managers in a corporate environment - Legal or financial services experience a huge PLUS - Excellent communication skills in an in-person and remote work environment - Proficient in Microsoft Word, Excel, PowerPoint, Zoom and Teams - Hyper-organized - Able to multi-task in a fast paced environment - Strong attention to detail, including ability to execute changes/comments in documents - Seasoned writing skills, including ability to draft detailed emails for executive - Proactive with strong follow-up skills - Must be discreet and able to work with confidential information -Verification of identity, education, prior employment, and references may be required

We have an exciting opportunity with our client in the music industry! This role is great for an Administrative Assistant looking to get into the creative space. This role is in New York City. Pay rate: $38 per hour Long term Temp (could very well go for at least a year) Supporting 4 VP-Level Managers In-office 2 days per week (Tues/Weds), rest of the week work from home Responsibilities: Calendar management: Responsible for scheduling appointments, meetings, and events on behalf of the executive. This includes organizing and maintaining the executive's calendar, coordinating availability with internal and external stakeholders, and ensuring that all appointments are accurately reflected and updated as needed. Travel coordination: Manage all requested aspects of the executive's travel arrangements, including booking flights, hotels, transportation, and other accommodations as necessary. This includes researching and comparing travel options, coordinating travel itineraries, and ensuring that all travel logistics are handled efficiently and within budget. Managing expense reports: Oversee the preparation, submission, and tracking of expense reports for the executive. This includes reviewing and organizing receipts, categorizing expenses, and completing expense forms within Expensify. The contractor will ensure that all expense reports are submitted accurately and in a timely manner. Logistical support: Provide logistical support for various administrative tasks and projects as assigned by the executive. This may include organizing and coordinating meetings, preparing meeting materials, setting up conference calls or video conferences, and assisting with other administrative duties as needed. Material support: Assist with managing and organizing materials related to the executive's projects or initiatives. This may include ordering materials as needed, supporting the creation or formatting of presentations or documents, or reviewing documentation. P&C Project Based Work: Provide support on ad-hoc projects including event coordination, administrative tasks, research, and deck creation with the People & Culture team & other departments on an as needed basis, based on bandwidth and availability. Office Support: Provide dedicated office support once a week or more on an as needed basis, ensuring all necessary administrative and operational tasks are handled efficiently. This includes maintaining office supplies, coordinating meeting spaces, managing the seating schedule, and addressing any immediate needs that arise during your assigned day. Offer additional office support during events or when teams and departments are present in the office for offsite activities. Qualifications: Heavy Calendar and Travel Management experience required Assisting with Events, Dinner reservations/planning Additional project-based work experience Must have worked with Google-Suite If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

We are seeking a highly organized, proactive, and resourceful Executive Assistant to support the fast-paced CEO of a thriving financial advisory firm. The ideal candidate is a strategic thinker, skilled multitasker, and exceptional communicator with the ability to anticipate needs, manage priorities, and maintain confidentiality. This role requires someone who thrives in a dynamic environment and can adapt quickly while ensuring the CEO's time is optimized for strategic decision-making. Administrative Support: Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements. Prepare agendas, reports, and presentations for meetings, ensuring accuracy and attention to detail. Monitor and respond to emails and other communications on behalf of the CEO, prioritizing and escalating as needed. Time Management: Act as a gatekeeper to ensure the CEO's schedule is aligned with organizational priorities. Anticipate the CEO's needs and proactively adjust plans to address changing priorities. Communication & Coordination: Serve as the primary liaison between the CEO and internal team, including leadership team, clients, and employees. Coordinate cross-departmental communications and follow-ups to ensure alignment and progress on key initiatives. Project Management: Support the CEO in managing special projects, tracking deadlines, and ensuring deliverables are met. Research, gather data, and provide insights to assist in decision-making. Event and Meeting Planning: Organize and coordinate meetings, events, and conferences, including logistics and materials preparation. Take detailed meeting minutes and follow up on action items to ensure execution. Confidentiality & Discretion: Handle sensitive information with the utmost professionalism and confidentiality. Maintain discretion in all interactions and ensure alignment with the firm's ethical standards. Qualifications: Minimum of 2 years as an executive assistant, preferably supporting senior executives in a fast-paced environment. Strong organizational skills with the ability to manage multiple tasks and deadlines. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and project management tools. High level of professionalism, discretion, and integrity. Ability to thrive under pressure, adapt quickly, and anticipate needs. Key Competencies: Exceptional attention to detail. Strong interpersonal and relationship-building skills. Strategic problem-solving abilities. Initiative and a proactive mindset. Work Environment: This is a 100% in office position, primarily working 8am-5pm. Salary: $65,000-$80,000 BOE Money for Nothing Start with three weeks paid time off each year and earn more. Additional Days Off When we meet our goals, we prefer to give employees extra days off. Flexibility and in a non-client facing role, kids sick, work from home. We aim to embrace flexibility in the crazy times we live in! Retirement We offer Traditional and Roth 401(k)s with a 3% company match, regardless of your contributions. Employees under 50 years of age can contribute $23,000 per year and get a 3% match on top of that. Are you 50+? You can contribute an additional $7,500 each year in addition to the 3% company match. We can also show you how to fund a Traditional IRA or Roth IRA. We know a lot about money, it's what we do! Let's Stay Healthy Group health insurance plan with a great provider network, it is the same health insurance that Tony has for himself! We offer health, dental, vision and life insurance. Hungry? Free Lunches provided for weekly team building Free snacks, coffee, tea, sodas, water and hot cocoa - all on-site Want To Lend a Hand? We support local charities financially and with paid time-off to volunteer! Use The Force, Luke! Mentorship is part of the deal, we want to help you as a person, not just as an employee. How Do I Get There? Waukesha location is just off the Guerke's corner exit on I-94 Wow, You're Smart! We'll pay for you to obtain your life insurance license; health insurance license and Series 65 securities registration and we will even pay for your Certified Financial Planner designation! Want to get your CPA license? Let's do it! Let's have fun! Quarterly team lunches and team building events off site as well as our Annual Team Holiday Party! Paid-for Annual Trips Company hits our goals, let's all travel together! We are looking for “A” players who want to learn and become part of a fast-paced, growing firm. If you feel that you have the skills it takes for the position responsibilities listed, please apply today! Presented by Advisor Employee Services Thank you for your interest in the Executive Assistant role. Advisor Employee Services, a consulting firm located in Lenexa, Kansas, represents the top 1% of financial advisors in all 50 states in their hiring needs. Please take a moment to explore our website and the services provided ************************** We are not a staffing firm, but together we have built a reputable and continuously expanding business model which allows us to pinpoint the exact personnel needs of these established financial advisors. If you feel that you have the skills it takes for the position responsibilities listed, please apply today!

Our Seattle-based private equity firm has been investing in and developing transformational healthcare companies for three decades. At the core of this effort have been our people, values and our purpose-driven collaborative culture. Join our team and share our passion for creating and growing innovative companies that improve the lives of our patients and the quality, accessibility, and affordability of healthcare. Our core values of Integrity, Empowerment, Perseverance, Transparency, Social Impact and Performance guide our efforts every day. Objectives We are looking for an experienced Executive Assistant to support a Managing Partner, two Partners, and a Principal. You'll handle high-level administrative tasks, coordinate with the admin team, and ensure smooth communication and follow-through on key decisions. Key Duties & Responsibilities Manage and maintain all aspects of calendars; schedule all calls and meetings, anticipate schedule conflicts, keep the team on time and moving. Heavy and complex travel planning, including both commercial and private flights. Manage all aspects of onsite meetings, including planning from beginning to end of the day events (meals, meetings, materials). Monthly credit card reconciliation. Perform miscellaneous tasks to meet in-office needs, i.e., copying, securing signatures, document handling, etc. Assist extended investment team, including affiliates, with travel and other administrative needs, as needed. Event planning. Start to finish, may act as lead or assist. Back-up administrative support for other Investment Professionals when necessary. At times, may assist portfolio companies with administrative needs - minimal. Other projects as needed, or as there is interest and opportunity. Knowledge, Skills, And Key Traits 10+ years' Executive Assistant experience with C-level executives. Proficiency in Microsoft Office Suite; exceptional organizational and communication skills. Positive, proactive, and detail-oriented, with the ability to multitask and anticipate needs. Bachelor's degree preferred or equivalent experience. Compensation & Benefits Salary: $90,000 - $130,000 + annual discretionary bonus. This position has a hybrid schedule with flexibility to work remotely depending on the schedules of the Investment Professional Team All U.S. based employees have access to medical, dental, and vision insurance, a 401(k) plan and company profit share, long-term disability coverage, basic and voluntary life insurance, and wellbeing benefits, among others. Employees accrue 17 days of paid time off (inclusive of sick leave) per calendar year, increasing annually. There are also up to 10 scheduled paid holidays, and a paid holiday office closure the last week of the calendar year.

Virtas Partners is a boutique consulting firm dedicated to guiding clients through major financial transitions across the company lifecycle, including acquisitions, divestitures, IPOs, accounting investigations, restatements, and restructuring. Our name, "Virtas," originates from the Latin words for "Virtue" and "Truth," reflecting our unwavering commitment to excellence, integrity, and value. Founded in 2017, Virtas Partners strives to cultivate a differentiated culture, team, and operating model, centered around delivering outstanding results through collaboration and alignment with our clients' interests. Position Overview: We are seeking a highly organized and proactive Executive Assistant to support our CEO and business development team in driving growth and fostering client success. This role is essential for expanding our client base and increasing market share through strategic research, effective administrative support, and client communications. The ideal candidate, based in Chicago, IL, will be detail-oriented, resourceful, and adept at managing multiple priorities efficiently in a dynamic, fast-paced environment. What We Offer: Flexible Work Environment: Enjoy the freedom of remote work along with access to open office plans in key markets, allowing for collaboration and networking opportunities. Principled Culture: Be part of a firm that prioritizes integrity and core values, reflected in the actions of both the organization and its members. Supportive Team Environment: Work alongside supportive and interconnected teams throughout the organization, fostering a collaborative and encouraging work atmosphere. Competitive Compensation: Receive a highly competitive salary, and benefits package, recognizing your contributions and dedication to our team's success. Key Responsibilities: Client Communication & Relationship Management Support the CEO in building and maintaining client relationships. Assist with preparing follow-up communications, presentations, and client reports to ensure high-quality client interactions and satisfaction. Administrative Support: Provide comprehensive administrative assistance to the CEO and business development team, including managing calendars, scheduling meetings, preparing reports, and handling documentation. CRM Maintenance: Update and maintain the Customer Relationship Management (CRM) system to accurately track leads, opportunities, and client interactions, ensuring all data is current and accessible. Event Coordination: Assist in organizing and attending conferences, industry events, and networking opportunities to enhance the company's presence and promote its services. Qualifications: Bachelor's degree preferred. Excellent communication and interpersonal skills, with a client-focused approach. Strong organizational skills and the ability to manage multiple tasks simultaneously. Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with CRM systems. Ability to work independently as well as collaboratively within a team. Preferred Skills: Experience with lead generation tools and techniques. Key Competencies: Attention to detail. Strong problem-solving skills. Exceptional time-management abilities. Ability to thrive in a fast-paced, target-driven environment. Virtas Partners is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Contract Length: 06 months (with potential to extend) We are looking for an organized and proactive Executive Assistant to provide high-level administrative support to the Head of Clinical Development Operations (CDO) and other senior members of the CDO team. This position will involve managing meetings, handling procurement tasks, assisting with financial activities, and supporting the operational needs of the department. The role is initially onsite, with potential for remote work 1-2 days per week after onboarding. Key Responsibilities: · Meeting Administration: Coordinate logistics for CDO-LT meetings, including scheduling, venue arrangements, AV setup, agenda preparation, and material distribution. Manage meeting minutes and follow up on action items to ensure completion. · Financial and Procurement Support: Assist with financial tasks such as processing contracts, raising purchase orders, and reconciling invoices. Support contractor agreements, timecards, and manage procurement-related activities in compliance with company policies. · Notary Public Services: Provide Notary Public services to CDO functions (if certified), or ensure appropriate channels are utilized for notary services. · Administrative and Operational Support: Manage travel and expenses for the Head of CDO and senior leadership. Assist with onboarding new hires, coordinating interviews, and supporting recruitment efforts. · Resource Tracking and Reporting: Track FTEs and internal costs, ensuring accurate quarterly financial reviews in collaboration with the finance team. · Collaborative Support: Collaborate with internal teams (HR, IT, finance, legal) to ensure smooth operations and effective communication across the CDO. Serve as backup to Senior EA supporting Head of R&D and Chief of Staff. · Project Support: Assist in various ad-hoc projects within the Clinical Development Operations (CDO) and CTE teams. Education: Minimum of a Bachelor's degree in Business, Project Management, or a related field, or an Associate's degree with relevant experience. Experience: · Minimum 3 years of experience as an Executive Assistant or in an operational/admin role supporting senior management. · At least 2 years of experience in the pharmaceutical, biotech, or CRO sector is preferred. · Experience with financial and procurement systems (e.g., SAP, ARIBA, CONGA). · Proficiency in MS Office Suite, particularly Excel. Skills: · Strong communication skills (both verbal and written). · Ability to prioritize tasks and manage time effectively in a fast-paced environment. · Attention to detail and accuracy in all tasks. · Ability to maintain confidentiality and handle sensitive information with discretion. Languages: Fluent in English (additional languages are a plus). Certifications: Notary Public certification is preferred. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Shivani Email: ************************************ Internal Id: 25-29042

Hawthorne Lane is a boutique firm specializing in recruitment for administrative and Executive Assistant roles in Washington, DC, Maryland, and Virginia. We work with trusted clients across industries such as non-profits/associations, finance and private equity firms, consulting/PR firms, real estate companies and many more. Hawthorne Lane welcomes new professionals kicking off their career with light prior administrative experience as well as advanced candidates seeking their next step. Our clients offer hybrid, in-person, and remote work models, with roles ranging in responsibilities as well as positions that require travel and overtime or those that support more structured hours. Our recruiting team is here to provide high-level guidance in your search. After submittal, if your qualifications meet the needs of any of our roles, one of our team members will reach out to set up a first consultation and can collaborate with you to help you to identify which of our many opportunities is the right match for your specific goals. Key Responsibilities: Variety of duties ranging in complexity including front desk support, administrative assistant, executive assistant, personal assistant, project management, and client support responsibilities. Opportunities to work in one-to-one or team support positions. Positions that require anywhere from strong internship experience through school to multiple years of industry-specific and high-level administrative support experience. Why You'll Love Working Here: Employers who seek top talent and value their administrative, executive and professional support and show appreciation. Fun and lively work cultures with a variety of in-person, hybrid, and remote environments. Competitive compensation packages with medical insurance, PTO, 401(k), bonus eligibility and opportunity for paid overtime. Organizations that love to engage committed employees and have them participate in key projects and meetings. What We're Looking For: Driven. You have a strong desire to contribute your skills in and Administrative or Executive Assistant capacity. Accountable. You are reliable in your execution of tasks and possess efficient organizational skills. Polished and professional. You radiate approachability and provide excellent customer service experience when working with internal and external contacts. Master of time. You are experienced in managing schedules, adjusting tasks to meet deadlines and understand commitment to a team or leadership requires flexibility. Practiced discretion. You operate confidentially across sensitive information and can be a trusted liaison between executives and staff or clients. Coherent. You are an excellent communicator through verbal and written methods. Hawthorne Lane is privileged to partner on new and upcoming opportunities continually, so if you don't see an immediate fit on our website, send in your resume to start a conversation for when the right match opens! Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Vaco partnered with a Retail Company and the have an opening for an Executive Assistant. The Executive Assistant will be responsible for executive administrative assistance, managing reports, providing executive support, customer support, project management, and facilitating communication. Ideal candidate will have 2+ years of executive support experience. Key Responsibilities Provide Executive support to high level personal while maintaining professionalism at all times Manage and coordinate executive schedules, appointments, and travel arrangements. Prepare reports Handle confidential information with discretion and professionalism. Serve as the primary point of contact for internal and external stakeholders. Organize and facilitate meetings Assist in the planning company events Monitor and manage communication via phone and email Perform general office management duties as required. Qualifications Executive Administrative Assistance, Executive Support, and Administrative Assistance skills Experience in managing reports Strong communication skills Excellent organizational and time management abilities Proficiency in Microsoft Office suite Attention to detail and problem-solving skills Ability to handle sensitive information with confidentiality Experience in the retail industry is a plus Proven experience as an Executive Assistant or in a similar role. Strong written and verbal communication abilities. Ability to work independently and handle multiple priorities. A high degree of professionalism and attention to detail. Schedule - In office 7 hours (with 1 hour lunch) After-Hour Support from 6pm - 7pm (work from home) from Sunday - Thursday Night. Benefits: Competitive salary and benefits package. (401k, medical, dental, vision and more) Opportunity for professional growth and development. Collaborative and dynamic work environment.

About the job Why Zensar? We're a bunch of hardworking, fun-loving, people-oriented technology enthusiasts. We love what we do, and we're passionate about helping our clients thrive in an increasingly complex digital world. Zensar is an organization focused on building relationships, with our clients and with each other-and happiness is at the core of everything we do. In fact, we're so into happiness that we've created a Global Happiness Council, and we send out a Happiness Survey to our employees each year. We've learned that employee happiness requires more than a competitive paycheck, and our employee value proposition-grow, own, achieve, learn (GOAL)-lays out the core opportunities we seek to foster for every employee. Teamwork and collaboration are critical to Zensar's mission and success, and our teams work on a diverse and challenging mix of technologies across a broad industry spectrum. These industries include banking and financial services, high-tech and manufacturing, healthcare, insurance, retail, and consumer services. Our employees enjoy flexible work arrangements and a competitive benefits package, including medical, dental, vision, 401(k), among other benefits. If you are looking for a place to have an immediate impact, to grow and contribute, where we work hard, play hard, and support each other, consider joining team Zensar! Zensar is seeking a Business Analyst(Offer workbench (OWB), NPI (New Product Integration) ,EA AND CCW) in San Jose, CA , 100% Remote . This is open for Full time with excellent benefits and Contract Role as well with outstanding growth opportunities. You might really grab our attention if you have: Job description: Strong understanding of Cisco's applications such as Offer workbench (OWB), NPI (New Product Integration) Admin, and a basic understanding of HMP (Hierarchy Management Platform). Knowledge of Cisco's Enterprise Agreement processes, policies, and procedures. Well-versed in front-end applications like eGenie, CCW, EAMP & EAWS and their functional usage, Offer set up, offer enablement etc. Collaborate with Business Units (BUs) and Offer Project Managers (PMs) to ensure the setup of new portfolios in EA and the required buying program attributes. Understanding of ATOs, Billing PIDs, and fulfillment PIDs. Good to have - Basic understanding of JavaScript & HTML (not mandatory). Zensar believes that diversity of backgrounds, thought, experience, and expertise fosters the robust exchange of ideas that enables the highest quality collaboration and work product. Zensar is an equal opportunity employer. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law. Zensar is committed to providing veteran employment opportunities to our service men and women. Zensar is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired. Zensar does not facilitate/sponsor any work authorization for this position. All candidates must present valid authorization to commence new employment in the U.S. for Zensar. Candidates who are currently employed by a client or vendor of Zensar may be ineligible for consideration. Zensar values your privacy. We'll use your data in accordance with our privacy statement located at: *********************************

Pilgrim Africa's mission is to challenge despair, love boldly, and help African people create a future of sustainable prosperity and health. Founded by and for Ugandans as a faith-based NGO, Pilgrim Africa has grown to be an international organization with a focus on education and malaria elimination, working both within and outside Uganda on implementation, research and policy. Role Description This is a full-time hybrid role as a Personal Assistant to the Chief Executive Officer at Pilgrim Africa in Bellevue, WA, with flexibility for remote work. The Personal Assistant will be responsible for executive administrative assistance, personal assistance, diary management, clerical skills, and administrative assistance to support the CEO in day-to-day tasks. The perfect candidate would be extraordinarily efficient, organized, detail-oriented, flexible, discreet, and enjoy making things happen quickly and well. And a mind reader. Please write an unusual letter of inquiry. Qualifications Integrity Executive administrative assistance, personal assistance, and email management skills Strong clerical skills and administrative assistance Extremely strong organizational abilities Ability to execute complex tasks Attention to detail Excellent communication and interpersonal skills Ability to maintain confidentiality and professionalism Experience in a similar role or industry is a plus Bachelor's degree in business administration or related field Availability for driving errands

Jefferies Financial Group Inc. (‘‘Jefferies,' ‘‘we,' ‘‘us' or ‘‘our') is a U.S.-headquartered global full service, integrated investment banking and securities firm. Our largest subsidiary, Jefferies LLC, a U.S. broker-dealer, was founded in the U.S. in 1962 and our first international operating subsidiary, Jefferies International Limited, a U.K. broker-dealer, was established in the U.K. in 1986. Our strategy focuses on continuing to build out our investment banking effort, enhancing our capital markets businesses and further developing our Leucadia Asset Management alternative asset management platform. We offer deep sector expertise across a full range of products and services in investment banking, equities, fixed income, asset and wealth management in the Americas, Europe and the Middle East and Asia. Primary Responsibilities: Directly support the firm's Chief Financial Officer and Global Treasurer Maintain calendars; schedule all meetings and conference calls; handle meeting conflicts and prioritization issues Prepare and submit all expense reports Coordinate both domestic and international travel Hours are 8am -5pm ET, in the office Monday - Thursday and work from home on Fridays Required Background/Skills: 5 - 10 years of administrative experience; preferably within the financial services industry High level of integrity and professionalism Ability to consistently demonstrate clear and concise written and verbal communication skills Strong technical skills in MS Office, Concur, Zoom, and Teams Enthusiastic, helpful, positive team player who works well with colleagues Excellent judgement and detail-oriented The salary range for this role is $100,000 - $120,000 and is eligible to receive over-time pay in accordance with applicable law. The salary offered will take into consideration an individual's experience level and qualifications. In addition to salary, Jefferies offers, for eligible employees, competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Jefferies also offers paid time off packages that include planned time off (vacation), unplanned time off (sick leave), and paid holidays and paid parental leave. At Jefferies, we believe that diversity fosters creativity, innovation and thought leadership through the infusion of new ideas and perspectives. We have made a commitment to building a culture that provides opportunities for all employees regardless of our differences and supports a workforce that is reflective of the communities where we work and live. As a result, we are able to pool our collective insights and intelligence to provide fresh and innovative thinking for our clients. Jefferies is an equal employment opportunity employer. We practice equal opportunity for all, and all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, ancestry, religion, gender, pregnancy, age, physical or mental disability, marital status, sexual orientation, gender identity or expression, veteran or military status, genetic information, reproductive health decisions, or any other factor protected by law. We are committed to hiring the most qualified applicants and complying with all federal, state, and local equal employment opportunity laws. As part of this commitment, Jefferies will extend reasonable accommodations to individuals with qualified disabilities, as appropriate, under applicable law.

About Spiffy 🌟 Spiffy is using AI to reimagine commerce. We envision a future where retailers and brands can deploy hyper-personalized online shopping experience easily, so customers can transact flawlessly. We already have commercial success deploying cutting-edge research techniques that our world-class researchers developed over the last two years to scale hyper-personalized and continuously improving AI, and are looking to scale fast. Why we need you 🌟 As Spiffy continues to grow and evolve, so do the responsibilities of our leadership team. We're looking for a highly organized and proactive Executive Assistant to support our CEO in navigating the complexities of a rapidly expanding business. In this mission-critical role, you'll help streamline operations, manage priorities, and ensure the CEO's focus remains on driving the company's vision forward. Your contributions will directly impact the success of our team, our customers, and our ambitious goals. What you'll do 🎨 Oversee Administrative Operations 📋: Handle day-to-day administrative tasks, including scheduling meetings, managing calendars, and coordinating travel arrangements for team members. Event and Project Coordination 📆: Plan and execute client events, customer partnership initiatives, and team activities. Manage logistics, ensure flawless execution, and deliver seamless, impactful experiences for all stakeholders. Streamline Communication ✉️: Ensure clear and efficient communication within the team and with external stakeholders by organizing updates, maintaining records, and coordinating follow-ups. Support HR and Benefits Administration 💼: Assist with administrative tasks related to HR, including onboarding new hires, maintaining employee records, and coordinating benefits enrollment Who you are 😎 Organizational Guru 🗂️: You have a knack for keeping things organized, whether it's managing schedules, tracking deliverables, or coordinating across teams. You thrive on attention to detail and follow-through. Proactive Problem Solver 🔍: You're resourceful and take initiative to identify and resolve issues before they become problems. Tech-Savvy 💻: Comfortable with tools like Google Workspace, HubSpot, Notion, and billing platforms, you're quick to learn and adapt to new systems. Relationship Builder 🤝: With excellent communication and interpersonal skills, you're adept at building strong relationships with customers, stakeholders, and teammates. Startup Enthusiast 🌟: You enjoy working in dynamic environments where priorities can shift quickly. You bring flexibility, resilience, and a can-do attitude to the team. Perks & Benefits 🎉 Competitive Salary 💸: Get rewarded with competitive compensation. Flexible Work Environment 🏠: We are a hybrid startup that combines the flexibility of remote work with regular in-person collaboration in Seattle. Health is Wealth 🩺: Top-notch medical, dental, and vision insurance. Trailblazer Opportunity 🌠: Be a pivotal part of our well-funded, high-potential startup. Ready to make AI history? Join Spiffy and be a part of something spiff-tacular! 🌈✨

Administrative Assistant Leading writer of Property & Casualty Reinsurance seeking an Administrative Assistant supporting their 15 person in office team. I have been supporting this client for 20+ years and I can sincerely say they have the best, most employee centric, corporate culture of any client I've worked with. Their global team shares a passion for solving their customers' problems through a collaborative and entrepreneurial culture that empowers employees and rewards creative thinking. This is a 4 day per week in office position (with a flex work from home day) located in Schaumberg. For over three decades, the firm has helped its clients manage the risks of operating in a volatile and uncertain world. They're experts in Property, Casualty, Specialty, Cyber and Credit reinsurance, consistently recognized for the innovative way they combine data, experience and technology to understand and manage large and complex risks across the world. They are also a business with a real social purpose - we help protect communities around the globe and enable prosperity for all. Our purpose drives us forward every day as we seek solutions to some of the world's most complicated challenges. Position Summary The Administrative Assistant is responsible for providing administrative assistant support to our 15 person team as well as office manager responsibilities. This is a fast-paced and rapidly changing business environment. It requires an individual with an energetic and enthusiastic approach, along with maturity, self-confidence and self-motivation. This is an excellent opportunity for a flexible, highly organized individual with excellent communication and collaboration skills. Responsibilities include (but are not limited to) Travel Arrange business travel including conferences and client/broker events. This will usually involve flights, hotel, ground transportation and lunch/dinner bookings Enter confirmed travel arrangements into the calendar, Visitor Log and Travel Log Ensure team members have any visas, all documents, papers and itineraries necessary for travel. Coordinate with other offices to ensure travel and accommodation requirements are established and appropriate support is available when travelling to such offices Meetings and Entertainment/Lunches /Dinners On behalf of team members, coordinate meetings with clients/brokers/vendors Record all meeting details and attendees in meeting calendar within the Microsoft Office system. Manage all aspects of bookings and catering for client/broker lunches and dinners. Book taxis for our employees and clients. Prepare and organize printed materials and binders for meetings Expenses All aspects of timely expense management (in Concur and Dynamics 365) for team members, including: Use receipt images in Concur or gather receipts for business travel promptly after such travel and document the business purpose Set up expense reports on at least a monthly basis Follow-up to secure any expense approvals Visitor Log Be the coordinator for any visitor log requests Arrange desk assignments for underwriting visitors General / Office / other Provide administrative support for group meetings, whether onsite or offsite Assist with ad hoc projects Communicate with external contacts to exchange information as needed Provide telephone coverage for assisting with client requests (i.e. obtain key information to be passed on to the Underwriter when unavailable) Prepare FedEx shipments Assist with mail collection and distribution for your respective team(s) Maintain good working relationship with internal contacts Manage changing circumstances as they happen, sometimes on short notice Communicate timelines for completion of responsibilities if an item may take longer than normal due to multiple responsibilities being asked within a short time Professional/Technical Competency Requirements Strong interpersonal and teamwork skills with the ability to communicate in a professional manner with all levels of employee and market facing audiences to include with senior management, internal clients, external clients and brokers. Works efficiently, accurately and exercises common courtesy. Is a team player and demonstrates a cooperative attitude. Must possess excellent oral and written communication skills. Receptive to new ideas and is well organized. Reacts effectively to changing conditions. Anticipates and constructively advances the need for positive change. Eagerly assumes new tasks and responsibilities. Demonstrates sensitivity, respects cultural differences, and acts in an ethical manner at all times. Provide ad hoc support around office as needed Excellent PC skills with demonstrated ability to create spreadsheets, documents and presentations. Familiarity with different ‘share' platforms ie: SharePoint, Office 365 Qualifications, Skills & Experience Bachelor's Degree. 2+ years of administrative assistant experience. Strong interpersonal and communication skills Ability to multitask Proficient in Microsoft Office suite

At 247 Tech Now, we deliver fast, reliable, and expert IT solutions tailored for small and medium-sized businesses. From help desk support to network management, cybersecurity, and IT consulting, we're here to ensure your technology works seamlessly around the clock. Our mission is to empower your business with cutting-edge technology solutions that drive efficiency and growth. With a focus on affordability, accessibility, and innovation, 247 Tech Now combines personalized service with the expertise needed to keep your business thriving in an ever-evolving digital landscape. Whether you're troubleshooting an issue, planning a tech upgrade, or seeking proactive IT management, Web Development on a new site or even creating and managing your social media we're your trusted partner-available whenever you need us. Role Description This is a full-time hybrid role for an Administrative Assistant at 247 Tech Now. The role involves tasks such as providing administrative support, demonstrating phone etiquette, effective communication, executive assistance, and clerical skills. The position is located in Melville, NY, with flexibility for remote work. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication Abilities Clerical Skills Ability to prioritize tasks and manage time efficiently Proficiency in MS Office (Word, Excel, Outlook) Attention to detail and organizational skills Experience in a similar role is a plus

About Us: We are a fast growing national financial consulting firm located near Perimeter Mall in Atlanta (Corporate HQ), known for our innovative approach and commitment to delivering exceptional client results. As we experience significant growth, we are excited to expand our team by hiring two dynamic Administrative Assistants by the end of the month. This entry-level role offers a clear path for growth and development within our organization, making it an ideal opportunity for individuals eager to start their careers in a fast-paced corporate environment. Candidates must live in Atlanta or the surrounding suburbs to be considered as this position is in the office a few days a week! Position Overview: The Administrative Assistant will play a crucial role in ensuring the smooth and efficient operation of our office. Working under the guidance of the Operations Team Lead, you will be involved in a variety of tasks that support both our internal operations and client-facing activities. This position is perfect for a motivated self-starter who is eager to learn, highly organized, and looking to gain comprehensive experience in corporate operations. **Key Responsibilities:** Client Interaction: Welcome and greet clients and visitors, ensuring a positive and professional experience. Data Management: Maintain and update client and prospect data in our CRM system with accuracy and attention to detail. Documentation: Prepare and process paperwork for new accounts, ensuring all documentation is complete and compliant with company standards. Operational Support: Assist in the day-to-day operations of the office, including managing schedules, coordinating meetings, and handling correspondence. Project Assistance: Support the operations team with special projects, contributing to research, data analysis, and the execution of strategic initiatives. Event Coordination: Assist in planning and executing company events and employee social activities. Office Maintenance: Manage office supplies, ensure common areas are tidy and organized, and liaise with vendors as needed. Learning & Development: Engage in ongoing training and development opportunities to expand your skills and advance your career within the company. **Qualifications & Skills:** Education: Bachelor's degree preferred, but not required. Experience: Prior experience in customer service, operations, or administrative roles is a plus. Relevant school or internship experience will also be considered. Attitude: A client-first approach with a strong desire to contribute positively to the team. Collaboration: Ability to work effectively with colleagues at all levels of the organization. Communication: Excellent verbal and written communication skills. Time Management: Strong organizational skills with the ability to prioritize tasks and meet deadlines. Problem-Solving: Creative thinker with the ability to identify and implement solutions proactively. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Benefits: Competitive Salary: $50,000 - $60,000 per year, with a performance-based bonus plan. Comprehensive Insurance: Medical, dental, and vision coverage with low out-of-pocket costs. Retirement Planning: 401(k) plan with company matching and additional retirement savings options. Paid Time Off: Generous PTO, including vacation days, sick leave, and paid holidays. Flexible Schedule: Hybrid remote work options available after the initial training period. Professional Growth: Tuition reimbursement, access to professional development courses, and opportunities for career advancement. Wellness Perks: Health savings account, wellness programs, and support for mental health. Culture & Events: Enjoy a fun and inclusive work environment with regular employee social events, team-building activities, and an annual company retreat. Please submit your resume and apply to be considered. Our client is looking to hire immediately!