Senior administrative assistant jobs in Johns Creek, GA

Executive Assistant (HR, Office & Personal Support) About Us We are a growing media company that includes CBT News, ASBN and ASBN CoWorks. We provide resources and news that help entrepreneurs, business leaders, and industry professionals thrive. We're looking for a highly organized, trustworthy, and proactive Executive Assistant to support our founders. This role blends executive and HR support, office management, and light personal assistance. Because you'll have access to sensitive information, discretion and professionalism are essential. The Role The Executive Assistant will be a key partner to the founders, helping manage day-to-day priorities, HR and office functions, and some personal scheduling. You'll play a central role in keeping operations smooth and the team supported. Key Responsibilities Executive & HR Support Manage the founder's calendar, travel, and email with accuracy and foresight Post job listings, schedule interviews, and assist with onboarding new hires Maintain employee records and update HR systems (Paycor experience a plus) Track PTO requests and ensure employee handbook updates are uploaded and acknowledged Assist with employee benefits and help address questions from staff Prepare meeting agendas, take notes, and follow up on action items Support client deliverables, reporting, and outreach alongside the sales team Office Management Oversee daily office operations, including supplies, vendor relationships, and maintenance needs Act as point of contact for office logistics and vendor coordination Organize team meetings, events, and internal gatherings Keep office spaces organized, functional, and welcoming Help with light bookkeeping tasks and expense tracking Culture & Engagement Help uphold a positive work culture (birthdays, team shoutouts, recognition) Monitor and suggest improvements to workflows, communication, and morale boosters Ensure new hires feel supported and integrated into the company culture Personal Assistance Schedule and manage personal appointments and reservations for the founder Track personal commitments and help balance them with business priorities Handle occasional personal errands and projects as needed Confidentiality Maintain strict confidentiality regarding both business and personal matters As a condition of employment, the candidate will sign a Non-Disclosure Agreement (NDA) Qualifications 2+ years as an Executive Assistant, HR Coordinator, or similar role Strong knowledge of HR processes (onboarding, benefits, employee records) Highly organized with exceptional attention to detail Skilled with Microsoft Office, Google Workspace, and HR systems (Paycor preferred) Strong written and verbal communication skills Proven ability to handle sensitive information with discretion A positive, professional, and solutions-focused attitude Why Join Us? Work closely with the founders and leadership team in a collaborative environment Be part of a company with multiple growing media brands and initiatives Exposure to a wide variety of projects, from HR to operations to events A culture that values kindness, positivity, and doing the right thing How to Apply Please submit your resume along with a brief note about why you're a strong fit for this role.

We are currently seeking an Executive Assistant to join our US team in the Atlanta Office. This is an exciting opportunity to be part of a fast-growing and innovative environment, where you will play a key role in supporting the business. Company Description Established in 2016, Hai Robotics is dedicated to leveraging robotics technology to advance human civilization. The company's HaiPick solution is the world's first Automated Case-handling Mobile Robot (ACR) system, which autonomously brings desired totes and cartons to workstations, enhancing warehouse efficiency. HaiPick systems can be deployed within 1 to 2 months and have proven to increase operational efficiency and storage density significantly. Trusted by clients such as DHL Supply Chain and BEST Supply Chain, our solutions are utilized across various industries, including fashion, retail, and healthcare. Role Summary The Executive Assistant provides high-level administrative support to the senior leadership team. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant develops a deep understanding of the executive's priorities and key objectives, anticipates needs, and aligns support to ensure success against the most critical KPIs. Core Responsibilities: Executive Support: Manage the executive's calendar, including scheduling meetings, appointments, and travel. Has a keen understanding of the executive's priorities and schedules meetings accordingly. Will be exposed to matters of great company sensitivity and will have the ultimate respect for confidentiality. Understands that the executive will need urgent assistance from time to time and is available as needed. Prioritize and handle incoming correspondence, emails, and phone calls. Prepare briefing materials, agendas, and follow-up items for meetings. Administrative Management: Draft, review, and edit communications, reports, and presentations. Maintain organized filing systems (digital and physical) for confidential documents. Track and manage expenses, invoices, and reimbursements. Prepares the executive's reimbursement claims as well as the senior leadership team's upon the executive's request. Stakeholder Support: Works hand-in-hand with various key internal stakeholders for harmonious coordination of executive and company activities. Stakeholders include the Chief of Staff, the VP PMO and Automation Excellence and other members of the senior leadership team. Assist with leadership and customer meeting logistics, including preparing materials and coordinating schedules. Support external communications with investors, partners, and stakeholders. Event & Travel Management: Coordinate the executive's domestic and international travel arrangements and itineraries, and assists the senior leadership team upon the executive's request. Assist with event planning, including company meetings, off-sites, and leadership retreats. Other Duties as Assigned: Additional responsibilities may be assigned as needed to support business operations. Qualifications 2+ years of executive-level administrative experience, preferably supporting C-suite leaders. Exceptional written and verbal communication skills. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, Zoom). Proven ability to handle sensitive information with discretion. Highly organized, detail-oriented, and adaptable under pressure. Strong interpersonal skills and ability to interact with executives, board members, and stakeholders. Strong preference for Mandarin language proficiency Other Requirements: Make phone calls, utilize computer and company sponsored software Travel: 10-15% On call support *Candidates must be authorized to work in the United States and must provide proof of eligibility upon hire in accordance with federal regulations.

📅 Type: Contract (with potential extension) 💵 Pay: $30-33/hour We're seeking a highly skilled Executive Assistant to support a senior executive and team at a leading financial services firm. In this role, you'll be the go-to professional ensuring smooth operations, managing priorities, and handling sensitive information with discretion. 🧠 What You'll Do Provide comprehensive administrative support, including calendar management, travel arrangements, and meeting coordination. Draft correspondence, prepare reports, and assist with information requests. Serve as a point of contact for internal and external stakeholders. Manage competing priorities in a fast-paced environment while maintaining accuracy and professionalism. Build strong working relationships within a matrixed organization. 🎓 What You'll Need ✔️ Minimum 3 years' experience as an Executive or Administrative Assistant. ✔️ High school diploma or GED required; bachelor's degree preferred. ✔️ Proficiency in Microsoft Word, Excel, and PowerPoint (mail merges, tables, formatting). ✔️ Strong organizational, communication, and problem-solving skills. ✔️ Ability to handle confidential information with tact and sound judgment. 📈 Ready to take your Executive Assistant career to the next level? 👉 Apply today and become an integral part of our team in Alpharetta! #ExecutiveAssistant #AlpharettaJobs #AdminCareers #FinanceJobs #CareerOpportunity #PrideGlobal

Oldcastle APG, a CRH Company, is North America's leading provider of innovative outdoor living solutions that enable customers to Live Well Outside. The manufacturer's portfolio of premier building products inspires endless possibilities while providing enduring outdoor spaces where people can connect, reflect and recharge. Award-winning brands include Belgard hardscape, Echelon Masonry, MoistureShield composite decking, RDI railing, Catalyst™ Fence Solutions, Sakrete packaged concrete, Amerimix mortar, Pebble Technology International pool finishes, Lawn & Garden mulches and landscape features, and Techniseal sands and sealant technologies. Job Summary Seeking a highly proficient Executive Assistant to support executive leadership at CRH Americas Building Products. This role will report to the Executive Assistant to the President of the company and assist supporting 2-3 C-Suite/VPs. Must have exceptional interpersonal, communication and computer skills. Seeking someone with years of experience supporting and collaborating with executives managing multiple priorities, calendars, and projects. Must have an ability to get along with colleagues, great aptitude for solving problems, finding solutions, and adapting in a demanding environment. Job Location This is an ‘in-office' role in the Perimeter area of Atlanta with flexibility to work from home when needed. Job Responsibilities Provide high level executive support including: Assist in preparation of PowerPoint Presentations for various meetings and committees Maximizing the time by organizing and routing correspondence; collecting and analyzing information; initiating phone calls on their behalf, etc. Coordinating training sessions, managing communications, assisting with identifying and coordinating team training programs, etc. Complex calendar management Extensive travel planning including domestic and international Reservation management On and off-site meeting planning - including all logistics (catering, agenda, facilities, communications, transportation) Review expense reports Personal Assistance (running quick errands and other related tasks when necessary) Coordinating tasks and covering for other Executive Assistants when appropriate Other duties as assigned Job Requirements 10+ years of experience working as an Executive Assistant in a corporate environment Work within a diverse team, fostering a culture of trustworthiness with the ability to communicate with tact and diplomacy and maintain a high level of confidentiality Ability to travel to a few events per year to assist with event planning and coordination Attributes Comfortable managing confidential information with professionalism and discretion Self Starter Confident Has energy and gets energy from helping others Organized and detail-oriented Team player Can lead but also can be part of a team of Executive Assistants working on a large event Adaptable and willing to take on any task, big or small - has a do anything mindset (vs “not my job”) Strong problem-solving skills and the ability to respond to sensitive inquiries effectively. Excellent interpersonal and written communication skills Handle assigned tasks and special projects as needed, ensuring deadlines are met Ability to work independently and under the pressure of deadlines Calm under pressure and able to manage multiple priorities What CRH Offers You Highly competitive base pay Comprehensive medical, dental and disability benefits programs Group retirement savings program Health and wellness programs An inclusive culture that values opportunity for growth, development, and internal promotion About CRH CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization. If you're up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest! Oldcastle APG, a CRH Company, is an Affirmative Action and Equal Opportunity Employer. EOE/Vet/Disability CRH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.

Summary of Responsibilities: CREO Group is growing rapidly, and we are seeking a seasoned Executive Assistant to provide high-level administrative support to the Chief Executive Officer and executive leadership team, ensuring efficient operations and seamless coordination. This highly visible role requires exceptional organizational skills, strong attention to detail, strong interpersonal skills, and confidentiality and professionalism for interacting with internal and external stakeholders at all organizational levels. Essential Functions: Calendar & Meeting Management Manage complex executive calendars, including scheduling, prioritizing, and coordinating meetings, corporate events and Board of Directors meetings. Arrange domestic and international travel and maintain travel policy adherence. Utilize Microsoft Office Suite (Word, Excel, PowerPoint) to prepare agendas, create and edit spreadsheets, presentations and documents for internal and external meetings. Ensure accurate data entry, formatting, and quality control within all executive materials. Coordinate meeting logistics, including room setup, technology support, and follow-up action items. Administrative & Operational Support Provide comprehensive administrative support to the CEO and other executive leadership, including document preparation, report generation, and file management. Assist with preparing, submitting, and tracking executive expense reports in a timely manner. Support special projects, research, and strategic initiatives, as assigned. Provide project management support, as requested, including monitoring and tracking performance. Front-Office & Communication Support Manage the Atlanta office headquarters - from visitor experience to back-office needs. Coordinate administrative updates across all office and plant locations for consistency. Manage all forms of correspondence (email, phone, etc.) including Board of Directors, external customers and suppliers, and internal needs. Serve as a primary point of contact for internal teams, clients, and external partners. Required Skills: Strong proficiency in Microsoft Office Suite: Word, Excel, PowerPoint. Executive presence with exceptional written and verbal communication skills, and ability to interact in a variety of situations and people, sometimes under high pressure. Proven ability to manage multiple priorities, meet deadlines, and work independently. Track record of being resilient and adaptable to change, with flexibility to quickly reprioritize. Professional demeanor with strong interpersonal skills and customer-service orientation. High level of discretion and integrity when handling confidential information. Commitment to our core values of Collaboration, Respect, Empowerment and Opportunity. Competencies: 10+ years of administrative support experience, with 5 years supporting senior leadership Associate or Bachelor's Degree preferred Assertive and action-oriented experience; strong multi-tasking, analytical thinking and organizational skills in a fast-paced work environment Cross-functional collaboration, networking and team engagement Physical Demands: Long periods of work that primarily involve sitting. Light work that includes moving objects up to 20 pounds.

🌟Administrative Assistant (Evening Shift, In-Person) - Join Our Team at Oncore Physical Therapy! 🌟 📍 Cumming, GA | $18-$22/hr | Mon-Fri, 8:30-5:30 PM Are you smart, dependable, and looking for a role where you'll truly make an impact? Oncore Physical Therapy-a thriving women-owned pelvic health practice-is seeking a detail-oriented, trustworthy Administrative Assistant to be the foundation of our clinic. 💡 Why This Job Is Amazing Be the face of our clinic: Welcome patients with warmth and professionalism. Sharpen your skills: Manage phones, scheduling, and daily operations with confidence. Grow your career: Gain hands-on experience in healthcare administration and marketing. Get creative: Support our social media and community outreach. Learn & thrive: We'll train you on our systems, and your expertise with Microsoft Office/Excel will shine here. 🎯 We're Looking For Someone Who Is: Intelligent, proactive, and reliable (we need someone we can count on). Organized and polished in communication, both in person and on the phone. Excited to contribute to both clinic operations and patient experience. Tech-savvy with Microsoft Office, Excel, and basic social media tools. 🏆 Perks Competitive pay ($18-$25/hr) Flexible & supportive environment Employee discounts + growth opportunities A team that feels like family 💙 📩 How to Apply: Send your resume and a short cover letter to ******************************* with subject line: “Admin Assistant Application - [Your Name]” If you're looking for more than “just a job” and want to be a trusted part of a clinic making a real difference, we'd love to meet you!

Who we're looking for: The Administrative Assistant will learn our customer experience role, logistics support role, and accounting support roles to thoroughly support the office, sales, logistics, accounting & service teams, and ensure clerical items are completed in a timely and accurate manner. We're seeking an intelligent, detail-oriented team player who takes pride in their exuberance and customer service. You'll be jumping between assisting drivers, assisting customers, and supporting our sales, logistics, accounting & service teams, so the ability to multi-task and handle disruption without losing focus is essential. You'll help create a first impression with visitors, drivers, and customers, and you'll represent an organization known for exceptional customer service. What we offer you: An impressive benefits and rewards package · Medical, dental, and vision insurance, where 95% of your premium is company-paid · Company-paid life and disability insurance · 401k savings plan; we contribute 3% of your salary regardless of your contribution · Accident, critical illness, and supplemental life insurance · Flexible PTO - We're all adults here · Competitive base salary A great environment · Casual dress code · Limitless development - you grow us, we'll grow you · A culture of gratitude Duties and Responsibilities Include: Creating a competent and caring first impression with visitors, customers, and drivers in person and on the phone Answering, screening, and directing phone calls to the appropriate team member, taking messages and scheduling appointments as needed. Receiving and preparing for shipment all mail, documents, packages, and courier deliveries, distributing items as appropriate Performing a broad array of administrative and clerical support tasks. Performing filing and recordkeeping. Completing vendor applications. Processing incoming checks. Completing driver intake forms. Escorting drivers to the shop floor, upholding high workplace safety standards. Communicating with internal customers and third-party partners about freight details, delivery or pickup times, and special handling requests. Maintaining records of delivery and pickup times. Preparing dispatch documents, and generating freight bills and invoices where applicable. Providing administrative support to AR/AP Serving as a liaison between different departments and people. Performing other related duties as necessary or assigned. Required skills/abilities: · Ability to portray unwavering friendliness, regardless of the circumstance · Exceptional attention to detail · Ability to retain detailed information · Highly organized · Excellent written communication · Excellent sense of urgency and prioritization skills · Proficient in Outlook Eduction/Experience: · Bachelor's degree · 4+ years' experience in customer service. · Experience with high-volume and fast-paced work environments. · Experience with Google Sheets, NetSuite, and Adobe preferred but not required. Physical Requirements: · Prolonged periods sitting at a desk and working on a computer. · Must be able to lift up to 20 pounds at times. · Must be able to move around and on equipment to take photographs. Location: On-site in Cartersville, GA

Now Hiring: Office Assistant / OCIP Administrator Company: Southeast Restoration & Fireproofing Co., Inc. (SERF) Position Type: Full-Time Southeast Restoration & Fireproofing Co., Inc. (SERF) is seeking a highly organized and detail-oriented Office Assistant / OCIP Administrator to support our growing construction operations. This role is responsible for managing day-to-day administrative functions while overseeing compliance and documentation related to Owner Controlled Insurance Programs (OCIP/CCIP). This position plays a critical role in keeping our projects compliant, organized, and running smoothly. Responsibilities • Manage OCIP/CCIP enrollment, tracking, and compliance documentation • Maintain insurance certificates, waivers, and safety documentation • Assist with subcontractor onboarding and compliance tracking • Track and manage payroll reports and job cost support documentation for OCIP projects • Prepare and submit required reports to owners, general contractors, and third-party administrators • General office support including filing, scheduling, correspondence, and data entry • Support project managers, estimators, and accounting staff as needed Qualifications • Experience in construction administration, insurance administration, or similar role preferred • Familiarity with OCIP/CCIP processes strongly preferred • Strong organizational and communication skills • Proficiency in Microsoft Office (Excel, Word, Outlook) • Experience with Procore or similar project management software a plus • Ability to manage multiple projects and deadlines in a fast-paced environment Benefits • Competitive salary (based on experience) • Health insurance options • Paid time off and holidays • Growth opportunities within a well-established and respected construction company How to Apply Please send your resume and a brief introduction to: *********************

Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is looking for an experienced Administrative Assistant to fill a five-month assignment in the Atlanta, GA area. This position may require some bending, lifting, climbing, prolonged sitting, prolonged walking, walking on gravel or crawling when necessary. Date: 12/01/2025 Job Title: Administrative Assistant 1 Work Location: Atlanta, GA Work Schedule: 30 hours per week Required Experience: A medical background is essential, as the candidate will be responsible for reviewing medical questionnaires Responsibilities Promote and maintain a safe work environment Processing, tracking, and coordinating the completion of staff timesheets and procurement card reports Ensuring adherence to applicable Company administrative, accounting and compliance procedures Maintaining office supplies Coordinating meetings and events Managing travel arrangements Coordinating office relocations Creating and tracking project correspondence Performing miscellaneous assignments as directed Is this position supporting a government-related project? No Does this position require driving (excluding commute)? No Does this position require personal protective equipment (PPE)? No Estimated Start Date: 1/5/2026 Estimated Duration of Job Assignment: 6/30/2026 JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law. #D650

ADMIN SEC - FRANK BAILEY SR CT CLASSIFICATION TITLE: ADMINISTRATIVE SECRETARY PURPOSE OF CLASSIFICATION Provides administrative support to an assigned department. Work involves preparing and maintaining personnel records, payroll documents, and related paperwork for the department; providing clerical support to department managers; prepare reports, correspondence, and other materials; entering and retrieving information from department databases; maintaining automated and manual files; and assisting callers, customers, the general public, and/or visitors. Work is performed under the general supervision of an elected official, department director, or division manager. ESSENTIAL FUNCTIONS The following duties are normal for this position; however, all functions may not be performed in all departments. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Greets and screens visitors; answers department telephones; provides assistance, requested documents, and information; refers callers to other staff members as appropriate and takes messages. Establishes and maintains personnel records for department employees; prepares and processes paperwork resulting in personnel actions (performance evaluations, salary increases, promotions, terminations, etc.). Prepares payroll information for the department; receives and reviews timesheet documents; enters data into the time management system; enters codes for leave taken, holidays, worker's compensation, and other actions which affect employee pay; reviews and verifies payroll data; and submits for final approval and processing. Responds to employee questions regarding payroll, deductions, etc. and refers questions to other departments/staff as necessary. Prepares, reviews, and processes purchasing documents; prepares purchase orders for needed materials, equipment, and supplies; receives and distributes incoming supply shipments; reviews and codes invoices; and forwards for payment. Maintains files of purchasing requisitions and completed purchase orders. Assists department management with budget related activities; provides information on past budgets and expenditures for use in developing budget proposals; and retrieves and reports information on expenditures and current fund balances. Maintains schedules/calendars for department managers and/or professional staff; makes necessary travel arrangements; schedules meetings for department staff as requested; prepares and distributes agendas; and obtains requested audio-visual equipment. Prepares department documents, records, reports, and forms requiring knowledge of programs, policies, ordinances, County Codes, and procedures. Researches, compiles, consolidates, and/or tabulates information; incorporates information into requested reports and other prepared materials; proofreads for accuracy and completeness; and distributes upon approval. Enters information into department programs and databases; updates database information; creates new spreadsheets/files; and purges old data as appropriate. Researches information from databases and incorporates into other assignments. Maintains department/program references such as vendor lists, Code books, training manuals, standard operating procedures, mailing lists, County Street Index, Land Development Guidelines, program manuals, etc. Provides information to personnel from other departments, County Officials, customers, patrons, contractors, engineers, and the general public regarding department programs, projects, land development plans, County policies and procedures, guidelines, etc. Facilitates public relations and a positive department image through contacts with the public, customers, patrons and local and County Officials. Prepares and sends press releases for scheduled programs. Provides assistance and orients staff members and/or customers in using computers and peripheral equipment. May maintain contact with staff members via two-way radio. Receives, dates, and distributes incoming mail and other documents delivered to the department such as construction plans, plats for approval, permit requests, tax returns, legal papers, court orders, etc. Reviews, verifies, and/or processes incoming documents and forwards or disburses as appropriate. Prepares outgoing mail. Receives, receipts, and monitors money received for department programs, fees, services, and other income sources. Prepares deposits and forwards to the Finance department as appropriate. Issues permits, tags, or decals as appropriate. Prepares folders; maintains files of department correspondence, program records, legal documents, etc.; photocopies documents and distributes and/or files; and requests information from other departments as necessary to complete department records/files. Maintains assigned administrative files such as purchasing, personnel records; prepares payroll, worker's compensation, and/or incident reports. May supervise subordinate staff, which involves assigning work, providing guidance and direction, explaining policies and procedures; and reviewing work. ADDITIONAL FUNCTIONS Assists other department clerical personnel as needed. Serves as back up to other staff members as needed. Performs other related duties as required. MINIMUM QUALIFICATIONS High School Diploma or GED; supplemented by two (2) years of experience providing clerical support; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Proficient in the use of personal computers. ADA COMPLIANCE Physical Ability: Tasks require the ability to exert light to very moderate physical effort in sedentary to light work; may involve some combination of stooping, kneeling, crouching and crawling and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light to moderate weight (5-20 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors: Under normal conditions essential functions are performed without exposure to adverse environmental conditions. Clayton County, Georgia, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. To download a copy of this job description click here. Position : 2511 Type : INTERNAL & EXTERNAL Location : SENIOR SERVICES Grade : GRADE 15 Posting Start : 11/14/2025 Posting End : 12/31/9999 MINIMUM SALARY: $39,477.58

Hertz is seeking a highly organized and proactive Senior Executive Assistant to support administrative operations and provide comprehensive assistance to Executive Leaders at our new corporate office in Atlanta, Georgia. This pivotal role offers the opportunity to help shape the culture, systems, and processes of a newly established office. The ideal candidate thrives in dynamic environments, demonstrates exceptional organizational and communication skills, and is committed to ensuring efficient and seamless day-to-day operations. Note: this role will be required to work from our Atlanta, GA office 5 days a week. The salary range for this position is around $100k and commensurate with experience. **What You'll Do:** + Calendar & Travel Management: Expertly manage complex executive calendars, coordinate domestic and international travel, and optimize daily schedules to maximize productivity. + Meeting & Presentation Support: Assist in the preparation of executive-level presentations and meetings, ensuring materials are accurate, timely, and aligned with strategic goals. Manage all related meeting logistics. + Budget & Expense Oversight: Maintain departmental budgets, manage purchase orders, requisitions, and invoices, and reconcile procurement cards and expense reports with precision. + Documentation & Reporting: Prepare forms, reports, presentations, and other business documents to support leadership initiatives and operational needs. + Cross-Functional Collaboration: Build and sustain strong relationships across teams to foster collaboration and ensure timely execution of initiatives. + Communication & Coordination: Serve as a liaison across functions to coordinate meetings and events, resolve issues, and promote a positive working environment. + Onboarding & Executive Integration: Facilitate onboarding for new executives and consultants, including system access, equipment requests, badge coordination, and workspace setup. + Office Operations: Oversee office layout planning, desk assignments, supply requisitions, pantry management, and serve as the primary contact for building management. + Visitor Engagement: Welcome and assist visitors, manage badge and pass issuance, book conference rooms, and uphold visitor protocols. + Project Management: Independently and collaboratively manage special projects, including planning, coordinating presentations, and disseminating key information. **What We're Looking For:** + 10 years' progressive experience in administrative roles + High School Diploma or equivalent + Proficient in MS Office 365 and calendar management. + Experience in SAP Concur or similar expense management platform and Oracle preferred. + Experience with training and onboarding new hires. + Ability to deal with highly confidential and sensitive matters. + Excellent verbal and written communication skills. + Ability to collaborate with internal and external stakeholders across multiple functions and locations + Excellent organization, time management, decision making, and prioritization skills. + Ability to work independently with minimal supervision, take initiative, solve problems with a goal-oriented mindset. + Adept at working in a fast-paced environment with ability to juggle multiple competing tasks and demands. The Hertz Corporation operates the Hertz, Dollar Car Rental, Thrifty Car Rental brands in approximately 9,700 corporate and franchisee locations throughout North America, Europe, The Caribbean, Latin America, Africa, the Middle East, Asia, Australia and New Zealand. The Hertz Corporation is one of the largest worldwide airport general use vehicle rental companies, and the Hertz brand is one of the most recognized in the world. **US EEO STATEMENT** At Hertz, we champion and celebrate a culture of diversity and inclusion. We take affirmative steps to promote employment and advancement opportunities. The endless variety of perspectives, experiences, skills and talents that our employees invest in their work every day represent a significant part of our culture - and our success and reputation as a company. Individuals are encouraged to apply for positions because of the characteristics that make them unique. EOE, including disability/veteran

Job Description The Executive Staff Assistant provides essential administrative and clerical support to the External Affairs department, including Corporate Communications, Community Relations, Government Affairs and Public Policy. This role ensures smooth day-to-day operations through effective coordination, attention to detail and proactive problem-solving, helping to contribute to the success of high-visibility external initiatives. The Executive Staff Assistant also helps implement tools and process improvements that enhance efficiency and streamline departmental initiatives. The ideal candidate is highly organized, detail-oriented and professional, with strong interpersonal and communication skills and the ability to manage multiple priorities with discretion and sound judgment. Job Duties: Process and track departmental invoices, charitable contributions, sponsorship requests and employee expense reports with accuracy and timeliness. Coordinate internal and external meetings by managing schedules, reserving, arranging catering and preparing supporting materials. Support the planning and execution of external events and programs, such as meetings with state and federal elected officials, community initiatives, plant open houses and charitable events. Responsibilities include but are not limited to managing invitation and mailing lists, tracking RSVPs, coordinating catering, and preparing event materials and logistical details. Provide basic formatting for documents, presentations, and other written materials. Assist with inventory management and procurement of branded promotional items ("corporate swag"), ensuring availability for events and outreach efforts. Route external calls and emails promptly and professionally, while maintaining confidentiality and tracking follow-up actions. Help identify and implement new technology or tools that streamline processes, enhance collaboration, and support the department's continuous improvement efforts. Provide back-up administrative support for the executive office. Required Qualifications: Education: Associate Business Degree, Secretarial Degree, or Certified Professional Secretary (CPS) Rating Experience: 6+ years of secretarial and administrative experience and a general knowledge of management. Equivalent Experience: High School with ten years of secretarial and administrative experience. (This is total education and experience required.) Specialized Skills: Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with document and presentation formatting and layout Strong interpersonal skills and the ability to work effectively across teams and with external stakeholders. Proactive and detail-oriented, with a strong commitment to ensuring tasks are completed accurately and on time. Strong organizational skills with the ability to manage multiple tasks, deadlines, and priorities effectively. Experience coordinating events, meetings, and logistics. Excellent written and verbal communication skills, including proofreading and basic editing. Proven ability to handle sensitive and confidential information with professionalism and discretion. Familiarity with tools like SharePoint, Microsoft Teams, Monday, or similar platforms is a plus. Travel: 5% (events and meetings) Job Posted by ApplicantPro

Job Details MARIETTA - MARIETTA, GA Full TimeDescription Applied Technical Services, LLC (“ATS” or the “Company”) is a leading provider of critical testing, inspection, certification, and compliance services. The Company serves clients across a diverse set of large and stable end markets including manufacturing, power generation, aerospace, medical, and defense. ATS was founded in 1967 and is headquartered in Marietta, GA. Today the Company employs nearly 2,100 team members in over 95 locations across the United States. Our purpose is to create a safe and reliable world and our mission is to deliver assurance through precise technical and professional services. Summary: ATS is seeking Level II Radiographers and RT Assistants to support our Marietta/Atlanta, GA office. Responsibilities/Duties: RT Assistants Perform tasks as directed in order to prepare components or equipment for inspections. Work alongside certified technicians to help complete projects and learn activities. Interface with personnel to determine scope of work and work priorities in order to meet customer expectations. Help clean and organize equipment before, during, and at the completion of projects. Document on job training experience as assigned by management. Perform other job related tasks as assigned by supervisors. Responsibilities/Duties: Level II Radiographers Perform RT examinations of materials in accordance with procedures, codes, standards, and specifications. Set up and utilize NDT Testing Equipment for Radiographic Inspections. Be thoroughly familiar with the scope and limitations of the methods for which qualified and exercise assigned responsibility for OJT and guidance of trainees Interface with department managers and clients to determine scope of work and work priorities in order to meet customer expectations. Be able to prepare written instructions and to organize and report the results of examinations. Work independently and support team members. Perform other job related tasks as needed and assigned by supervisors. Actively participate in ATS and Client Safety Programs. Qualifications Minimum Requirements/Qualifications: RT Assistants - Meet the minimum requirements of an NDT RT Assistant, High School Diploma, GED, or equivalent; math and print reading skills; ability to used computers for data entry and report writing. Applicants with documented prior NDT classroom training or OJT preferred. Level II Radiographers - Meet the minimum requirements of an NDT Level II RT Technician; provide documentation of education, training, and experience in the applicable NDT method(s); have a working knowledge of industrial environments and general manufacturing processes; ability to effectively communicate with other departments, and customers to report issues and solve problems. Documented experience with DR and/or CR X-ray imaging and processing as required. State or IRRSP card required. Additional NDT certs are a plus. High School Diploma, GED or equivalent. Completion of a 40 Hour Radiation Safety Course preferred. All applicants require the following: Ability to learn and comply with all company policies and procedures. Excellent communication skills written and verbal. Applicants must pass a drug screen and have a valid driver's license with a clean driving record. “U.S. Persons” Only: A requirement of this position is access to information that is subject to U.S. export controls under the U.S. International Traffic in Arms Regulations (“ITAR”). Accordingly, the company will consider only “U.S. Persons” for this position. A “U.S. Person” includes (a) U.S. citizens or nationals; (b) U.S. lawful permanent residents (i.e., “green card” holders); (c) persons granted refugee status; or (d) persons granted asylum in the United States. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process. Work Conditions: Must be able to wear safety equipment as required by the safety department for personal protection. Work from heights on scaffolding, ladders, elevated platforms, man-baskets, etc. Work in confined spaces which will require crawling, stooping, climbing, etc. Work in around operating equipment and industrial environments. Work with radiation and hazardous materials such as cleaners, penetrants, film developing chemicals, etc. Work shifts up to 12 hours/day and 7 days/week and travel for extended periods of time Ability to lift and carry 100 pounds. Benefits: ATS offers excellent wages and advancement opportunities. ATS full-time employee benefits include: medical, dental, vision, 401k, vacation, personal time, and bonuses. EOE/AA/M/F/Vet/Disabled ATS is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

Candescent is the leading cloud-based digital banking solutions provider for financial institutions. We are transforming digital banking with intelligent, cloud-powered solutions that connect account opening, digital banking, and branch experiences for financial institutions. Our advanced technology and developer tools enable seamless, differentiated customer journeys that elevate trust, service, and innovation. Success here requires flexibility in a fast-paced environment, a client-first mindset, and a commitment to delivering consistent, reliable results as part of a performance-driven, values-led team. With team members around the world, Candescent is an equal opportunity employer. Job Summary: Candescent is currently searching for a highly motivated and experienced Sr. Executive Administrative Assistant to support our C-Suite and leadership team. Responsible for managing a complex calendar, handling sensitive communications, coordinating travel arrangements, preparing necessary documents, and acting as a gatekeeper to the CPO's time. The ideal candidate will be an organized, proactive professional capable of managing their workload and prioritizing tasks in a fast-paced start-up style / private equity environment. Key Responsibilities: · Provide comprehensive and proactive support to the CPO, managing an extremely active calendar of appointments, and scheduling meetings and travel arrangements. · Act as the point of contact between the executives and internal/external clients, maintaining professional and courteous communication. · Importantly, emulate the character and brand of the CPO as his key representative both internally and externally · Proactively manage future travel arrangements, booking each trip completely at a time (flight, hotels, transfers) at least 2 weeks in advance of the trip to secure best prices (longer lead time for international trips) · Respond to meeting requests and have scheduled no longer than 48 hours from request escalating where help needed · Manage email correspondences on behalf of CPO, responding to queries promptly and autonomously where possible. Quickly check in with CPO on teams / text if urgent messages are received · Process expense reports weekly and coordinate with finance departments. · Prepare reports, collect and analyze information, and create presentations as needed. · Handle confidential information and ensure discretion at all times. · Organize and maintain files and document management systems. · Coordinate and oversee logistics for executive-led events, such as board meetings, conferences, and town halls. · Assist in the preparation for and follow-up on executive meetings. · Implement and maintain office systems and procedures to enhance productivity and efficiency. · Contribute to team effort by accomplishing related tasks as needed. · Take ownership of specific projects assigned, managing deadlines and coordinating with relevant teams. · Maintain a professional demeanor and be flexible in a fast-paced environment with changing priorities Qualifications: · Bachelor's degree is preferred, or equivalent professional experience. · Minimum of 10 years of experience in executive support, preferably at the C-level. · Excellent Microsoft Office skills, with an emphasis on Outlook, Teams, Word, Excel, and PowerPoint. · Exceptional organizational skills and impeccable attention to detail. · High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, and clients. · Strong written and verbal communication skills. · Ability to manage complex and highly confidential information. · Adept at multitasking, managing priorities, and meeting deadlines. · Comfortable working autonomously and in a collaborative team environment. Statement to Third Party Agencies To ALL recruitment agencies: Candescent only accepts resumes from agencies on the preferred supplier list. Please do not forward resumes to our applicant tracking system, Candescent employees, or any Candescent facility. Candescent is not responsible for any fees or charges associated with unsolicited resumes.

NCR Voyix Corporation (NYSE: VYX) is a leading global provider of digital commerce solutions for the retail and restaurant industries. NCR Voyix transforms retail stores and restaurant systems with comprehensive, platform-led SaaS and services capabilities. NCR Voyix is headquartered in Atlanta, Georgia, with customers in more than 35 countries across the globe. The Senior Executive Administrative Assistant must have experience supporting executives. This role is expected to support two executives: EVP, Ops & Chief Procurement Officer as well as the CHRO, in all executive administrative tasks in a fast-paced environment. Responsibilities include but not limited to meeting set up and complete calendar management, scheduling domestic and/or international travel, expense submission and processing, coordination of new employee onboarding, updating of organization charts and other corporate lists, handling purchasing requirements per policy as needed and facilitating any facility needs and/or requirements. This role demands exceptional muti-tasking abilities and a firm grasp on MS office suite. Key Areas of Responsibility: + Manages calendars, independently schedules appointments, reviews invitees, collects materials and prepares Executive for meetings. + Support investor relations team from a scheduling with investors and analysts, assisting with conferences (internal or external) as appropriate. + Assist with sorting, prioritization and disposition of incoming calls and correspondence (email and postal mail), responding independently when appropriate. + Follows-up on action items with direct reports on behalf of reporting manager as required. + Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings; Prepares and tracks expense reports. + Assist in the arrangement of programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget. + May provide support and direction to other clerical and administrative support staff. + Maintain up-to-date organization charts. + Assist Organization Vice Presidents/Department Directors as necessary with work assignments. + Responsible for purchasing card account. Basic Requirements & Experience: + 8+ years' experience in an administrative support or similar role required + MUST have 5+ years' experience supporting executives at C-Suite level + Expert knowledge of MS Outlook, Word, PowerPoint, and Excel + Detail oriented; Ability to plan, prioritize and execute multiple concurrent activities + Ability to communicate both orally and in writing in a clear, professional, and pleasant manner + Ability to handle frequent interruptions and changes in priorities + Excellent customer service skills + Associates degree or equivalent in certificates/experience + Strong planning and organizing skills + Ability to perform multiple tasks and make decisions independently + Must be self-motivated and possess the ability to take the initiative to take on and complete assignments/projects that need to be done without being instructed to do so + Ability to work without supervision + Ability to work well with others/pleasant disposition + Ability to work effectively across organizational and functional lines + Must be able to use discretion when dealing with confidential information Offers of employment are conditional upon passage of screening criteria applicable to the job EEO Statement Integrated into our shared values is NCR Voyix's commitment to diversity and equal employment opportunity. All qualified applicants will receive consideration for employment without regard to sex, age, race, color, creed, religion, national origin, disability, sexual orientation, gender identity, veteran status, military service, genetic information, or any other characteristic or conduct protected by law. NCR Voyix is committed to being a globally inclusive company where all people are treated fairly, recognized for their individuality, promoted based on performance and encouraged to strive to reach their full potential. We believe in understanding and respecting differences among all people. Every individual at NCR Voyix has an ongoing responsibility to respect and support a globally diverse environment. Statement to Third Party Agencies To ALL recruitment agencies: NCR Voyix only accepts resumes from agencies on the preferred supplier list. Please do not forward resumes to our applicant tracking system, NCR Voyix employees, or any NCR Voyix facility. NCR Voyix is not responsible for any fees or charges associated with unsolicited resumes "When applying for a job, please make sure to only open emails that you will receive during your application process that come from *************** email domain." Help us run the world's top brands. At NCR Voyix (******************** , we specialize in turning routine transactions into meaningful connections. With a rich history (********************************* of innovation, we've been at the forefront of problem-solving through technology. Operating globally in over 30 countries, we lead in Retail, Restaurant, Digital banking, and Payments. Our solutions optimize banking operations, streamline restaurant services, enhance retail interactions, and foster trust through secure payment systems. We take pride in our strong culture (************************* and a history of providing robust career paths. Come work for a leading technology company where you can grow your career. Join us and be part of revolutionizing transactions across these pivotal industries.

The Executive Assistant to the Provost and Senior Vice President of Academic Affairs supports the Provost and plays a key role in keeping strategic partnerships, operations, and outreach on schedule and aligned with the Provost's priorities. The individual practices clear communication, unquestionable discretion and confidentiality, and independent judgment in planning, prioritization, and execution of projects and assignments. The Executive Assistant will have frequent interactions with staff, faculty, and students, as well as various College offices and external contacts. Physical Demands · No or very limited physical effort required. · No or very limited exposure to physical risk. · Work is normally performed in a typical interior/office work environment. · Ability to work evenings, weekends for special events, and as necessary to operate the Office of Academic Affairs. · Ability to use computers (PC and/or Mac), mobile phones, smart devices, copiers, and fax machines are necessary in the performance of this position. Required Qualifications · Bachelor's degree in a field of study related to the title of this position. · Minimum of 12 years of work experience required. · Minimum of 5-7 years of work experience for one or more executive leader(s) required. · Experience/training in financial/personnel operations. · Experience working within a higher education administrative office preferred, but not required. Preferred Qualifications · Confidentiality and discretion with highly sensitive information. · Exceptional critical thinking, decision-making, interpersonal, and problem-solving skills. · Responsive to changing demands, with attention to detail and high commitment to follow-through. · Professional image at all times, with high credibility throughout the College. · Must be fully vaccinated against the COVID -19 virus.

Work with a nationally ranked CPA and advisory firm that is passionate for what's next. Aprio has 30 U.S. office locations, one in the Philippines and more than 2,100 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them. Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio. Join Aprio's Tax Operations team and you will help clients maximize their opportunities. Aprio Advisory Group, LLC is a progressive, fast-growing firm looking for a Technology Industry Coordinator & Executive Assistant to join their dynamic team. Key Responsibilities: Client Management Support scheduling of internal and external calls related to client needs Monitor due date reporting to comply with IRS/Tax authority due dates Assist with onboarding of new clients Support delivery of documents to clients Perform data management and cleanup within various applications Coordinate collection of e-signed documents Key Responsibilities: Business Development Support Manage complex internal and external calendaring Assist with submission and review of engagement letters Support business social media management and manage proposals, checking for accuracy and consistency Manage prospect interactions and follow-ups Utilize HubSpot to manage prospects and leads Key Responsibilities: National Industry Group Support Provide sales and marketing support to the team Generate reports and analyze data from HubSpot and Power BI tools Maintain and update industry-related documentation, including intranet content in SharePoint Create, revise, and design PowerPoint presentations Coordinate complex activities, including meetings, networking events, sales activities and conferences, including overseeing logistics for annual internal conference of industry leaders Qualifications: Bachelor's degree in Business Administration, Management, or a related field. Highly proactive and independent Strong organizational skills Background in marketing or sales administration Experience supporting tax professionals is a plus Excellent communication and interpersonal skills Ability to manage multiple tasks and priorities effectively Strong attention to detail and accuracy Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Experience with HubSpot is a plus Experience in SharePoint is a plus Why work for Aprio:Whether you are just starting out, looking to advance into management or searching for your next leadership role, Aprio offers an opportunity to grow with a future-focused, innovative firm. Perks/Benefits we offer for full-time team members:- Medical, Dental, and Vision Insurance on the first day of employment- Flexible Spending Account and Dependent Care Account- 401k with Profit Sharing- 9+ holidays and discretionary time off structure- Parental Leave - coverage for both primary and secondary caregivers- Tuition Assistance Program and CPA support program with cash incentive upon completion- Discretionary incentive compensation based on firm, group and individual performance- Incentive compensation related to origination of new client sales- Top rated wellness program- Flexible working environment including remote and hybrid options What's in it for you:- Working with an industry leader: Be part of a high-growth firm that is passionate for what's next.- An awesome culture: Thirty-one fundamental behaviors guide our culture every day ensuring we always deliver an exceptional team-member and client experience. We call it the Aprio Way. This shared mindset creates lasting relationships between team members and with clients.- A great team: Work with a high-energy, passionate, caring and ambitious team of professionals in a collaborative culture.- Entrepreneurship: Have the freedom to innovate and bring your ideas to help us grow to become the CPA firm of choice nationally.- Growth opportunities: Grow professionally in an environment that fosters continuous learning and advancement.- Competitive compensation: You will be rewarded with competitive compensation, industry-leading benefits and a flexible work environment to enjoy work/life balance. EQUAL OPPORTUNITY EMPLOYERAprio is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; pregnancy; sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law. Aprio, LLP and Aprio Advisory Group, LLC, operate in an alternative business structure, with Aprio Advisory Group, LLC providing non-attest tax and consulting services, and Aprio, LLP providing CPA firm services.

Reinhardt University is currently accepting applications for an Executive Administrative Assistant for the Provost's Office. Reinhardt University seeks an experienced Executive Administrative Assistant to serve in the Provost's Office. Working somewhat independently in accordance with written policies, procedures, verbal instructions, and knowledge of administrative practices, this position is responsible for performing a variety of highly visible and confidential administrative and clerical duties which may involve, but are not limited to, tasks such as accurately collecting data and information, courteously attending to faculty, students, and visitors, creating and maintaining accurate and up-to-date files, procedures, workflows, and guidelines, organizing data and events, responding to requests for information in a timely and accurate manner, attentively coordinating schedules, meetings, and travel arrangements, providing accurate word processing, proof-reading, and data entry support, neatly copying materials, and promptly sending, receiving and distributing a variety of documents, supporting the provost in activities related to faculty, campus, community, and the board of trustees. This function may include work distribution, scheduling, training, answering questions, and/or assisting in solving moderately complex problems. Minimum Education & Experience Requirements: Bachelor's Degree in Business or related field required 3-5 years of senior administrative experience Computer literate with proficiency in Microsoft Office applications Capacity to communicate with high-level executives, volunteers, and campus constituents in a professional, respectful, and collaborative manner. Ability to prepare letters, memos, reports, etc. with a high degree of accuracy and neatness. Ability to work with attention to detail, especially when organizing meetings, events and coordinating schedules. Demonstrated ability to prioritize work assignments, solve complex problems, and resolve conflicts. Ability to manage time effectively and work on multiple complex assignments at one time. Demonstrated experience working with senior administrators, managing workplace demands of a high-profile office, and protecting the confidentiality of information shared. Comfortable working in a demanding, face-paced, and deadline-based environment. Demonstrated ability to work effectively with a team and with many diverse constituents. Reinhardt University is an Equal Opportunity Employer (EOE/M/V/H/V). Reinhardt University is an equal opportunity institution. The University respects the essential dignity of all individuals and is committed to providing equal access to and support for education and employment opportunities. Reinhardt does not discriminate in any of its policies, programs, or activities on the basis of race, color, age, culture, national origin, socioeconomic status, veteran's status, gender, sexual orientation, genetic information, religious belief, physical (dis)ability, political affiliation, or any other basis protected by federal, state or local laws. All persons involved in the operations of the University are prohibited from engaging in such discrimination. Direct inquiries regarding the equal opportunity and non-discrimination policy to: Director of Human Resources, Reinhardt University, 7300 Reinhardt Circle, Waleska, GA 30183, ************. .

Hertz is seeking a highly organized and proactive Senior Executive Assistant to support administrative operations and provide comprehensive assistance to Executive Leaders at our new corporate office in Atlanta, Georgia. This pivotal role offers the opportunity to help shape the culture, systems, and processes of a newly established office. The ideal candidate thrives in dynamic environments, demonstrates exceptional organizational and communication skills, and is committed to ensuring efficient and seamless day-to-day operations. Note: this role will be required to work from our Atlanta, GA office 5 days a week. The salary range for this position is around $100k and commensurate with experience. What You'll Do: Calendar & Travel Management: Expertly manage complex executive calendars, coordinate domestic and international travel, and optimize daily schedules to maximize productivity. Meeting & Presentation Support: Assist in the preparation of executive-level presentations and meetings, ensuring materials are accurate, timely, and aligned with strategic goals. Manage all related meeting logistics. Budget & Expense Oversight: Maintain departmental budgets, manage purchase orders, requisitions, and invoices, and reconcile procurement cards and expense reports with precision. Documentation & Reporting: Prepare forms, reports, presentations, and other business documents to support leadership initiatives and operational needs. Cross-Functional Collaboration: Build and sustain strong relationships across teams to foster collaboration and ensure timely execution of initiatives. Communication & Coordination: Serve as a liaison across functions to coordinate meetings and events, resolve issues, and promote a positive working environment. Onboarding & Executive Integration: Facilitate onboarding for new executives and consultants, including system access, equipment requests, badge coordination, and workspace setup. Office Operations: Oversee office layout planning, desk assignments, supply requisitions, pantry management, and serve as the primary contact for building management. Visitor Engagement: Welcome and assist visitors, manage badge and pass issuance, book conference rooms, and uphold visitor protocols. Project Management: Independently and collaboratively manage special projects, including planning, coordinating presentations, and disseminating key information. What We're Looking For: 10 years' progressive experience in administrative roles High School Diploma or equivalent Proficient in MS Office 365 and calendar management. Experience in SAP Concur or similar expense management platform and Oracle preferred. Experience with training and onboarding new hires. Ability to deal with highly confidential and sensitive matters. Excellent verbal and written communication skills. Ability to collaborate with internal and external stakeholders across multiple functions and locations Excellent organization, time management, decision making, and prioritization skills. Ability to work independently with minimal supervision, take initiative, solve problems with a goal-oriented mindset. Adept at working in a fast-paced environment with ability to juggle multiple competing tasks and demands.