Senior administrative assistant jobs in Jonesboro, AR - 865 jobs

Mainline Services is seeking a highly organized and experienced Executive Assistant to provide administrative support to our executive team. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. This role will play a crucial part in ensuring the smooth operation of our executive office and facilitating effective communication within the company. Responsibilities Provide administrative support to the executive team, including but not limited to scheduling meetings, managing calendars, and making travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents as needed. Coordinate and facilitate internal and external communications, including answering phone calls, responding to emails, and interacting with clients, vendors, and stakeholders. Assist in the preparation of agendas and materials for meetings, take meeting minutes, and follow up on action items. Conduct research and compile data to support decision-making processes. Manage and maintain executive files, records, and databases. Coordinate special projects and events as assigned by the executive team. Act as a liaison between executives and other departments within the company. Perform general office duties such as ordering supplies, organizing office space, and assisting with other administrative tasks as needed. Qualifications: Proven experience as an executive assistant or similar role, preferably in the construction or railroad industry. Proficient in Microsoft Office Suite and other relevant software applications. Excellent communication skills, both written and verbal. Strong organizational and time-management skills with the ability to prioritize tasks. Ability to maintain confidentiality and exercise discretion in dealing with sensitive information. Detail-oriented with a high level of accuracy in work. Ability to work independently with minimal supervision and as part of a team. Flexibility to adapt to changing priorities and deadlines. Professional demeanor and interpersonal skills. This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Management may assign or reassign duties and responsibilities to this job as needed.

Executive Personal Assistant to CEO, Transportation Services Company, Nashville, Tennessee The CEO of a highly successful transportation company that services veterans and the disabled throughout the country is looking for an Executive Personal Assistant to handle all things administratively needed for the CEO, being a true “right hand” strategic partner and taking as much off his plate as possible so he can focus on the business. This is an exciting opportunity to be a key player on the team, helping to make sure the CEO is well-organized, on task and prepared for scheduled meetings and events. The ideal candidate has 5+ years as an Executive Personal Assistant to a HNW principal or CEO. The ideal candidate is a creative thinker and a problem-solver who thrives on finding solutions with very little intervention and has a clear confident interpersonal style. This is a 5 day a week in the office position. About the Job Manage the CEO ‘s busy calendar and coordinate scheduling meetings and commitments, personal and professional Optimize the CEO's time and priorities, acting as gatekeeper Coordinate travel and logistics, including detailed itineraries, personal and professional Expenses Prioritize emails and craft emails and any other correspondence on his behalf Be liaison to internal and external stakeholders; plan meetings including all logistics and collateral materials Be the “go to” in the office for any office management needs Plan dinners, special events Special ad hoc projects; some personal work About You 5+ years supporting a HNW, C-suite executive Bachelor's Degree. Proactive and anticipatory mindset - always ten steps ahead High emotional intelligence and strong judgment; able to act independently Ultra-organized and detail-oriented with great project management skills Microsoft Office Suite; tech savvy Strong communicator, diplomat, and relationship-builder Discreet, and trustworthy A warm engaging personality that likes to collaborate and make sure everything is done with a ‘high touch” service mentality. Base salary plus discretionary bonus, 100% Comprehensive health benefits for employee

Why This Is a Great Opportunity This is a great entry-to-mid level administrative role with a stable commercial real estate company known for a laid-back, professional environment. The team values organization, attention to detail, and reliability-and they actually support work-life balance. You'll get exposure to a well-run office, consistent processes, and long-term stability. Perks include half days on Fridays and solid benefits, making this a role people tend to stay in. Key Responsibilities • Provide general administrative support to the office • Manage physical and digital files • Maintain and update data and records • Assist with day-to-day office coordination • Support team members with organization and documentation as needed Qualifications • Strong written communication skills • Proficient with Microsoft Office • Highly organized and detail oriented • Ability to multitask and prioritize effectively • Comfortable working independently and as part of a team Preferred (Not Required) • Prior administrative experience • Experience in a legal or commercial real estate office Benefits & Culture Highlights • Stable, long-standing commercial real estate firm • Laid-back, professional office environment • Half days on Fridays • Competitive benefits package • Consistent hours and strong work-life balance #30591

Company SomeraRoad Inc. is a commercial real estate investment and development platform headquartered in New York City, with a second headquarters in Nashville, and additional offices in Kansas City, Austin, and Tampa. Since inception in 2016, we have taken an entrepreneurial and opportunistic approach to commercial real estate across a wide spectrum of asset classes, geographies, investment products, and risk profiles. SomeraRoad identifies real estate investments with an asymmetric-risk profile and executes business plans that unlock an element of arbitrage. SomeraRoad is a team of experienced professionals across a wide array of product types, focusing on identifying the highest-and-best use of the build domain, and capitalizing on supply and demand imbalances. SomeraRoad invests in and develops CRE across a variety of product types (office, industrial, multifamily, retail, hotel) in 50+ US geographies, and we've transacted on over $3.3B of investments, utilizing nearly $900M of equity during our history. We've evolved into a diversified, vertically-integrated platform with a reputation for solving complex problems, becoming local experts, and aggressively executing our business plans. Position SomeraRoad is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to support Executive Leadership and oversee day-to-day office operations in Nashville, TN. This dynamic, multifaceted role plays a key part in ensuring the office runs smoothly and efficiently. Responsibilities include managing reception and office operations, coordinating travel, overseeing office-related expenses, and providing administrative support to Executive Leadership. The ideal candidate is a strong communicator who can effectively manage multiple priorities while maintaining professionalism and confidentiality. Responsibilities Office Operations & Workplace Management: • Greet and welcome visitors in a professional and friendly manner. • Maintain a tidy, organized, and welcoming office environment for visitors and staff. • Receive, sort, and distribute incoming mail and packages; prepare and send outgoing mail and packages as needed, including courier coordination. • Answer and direct incoming calls and general inquiries as needed. • Oversee day-to-day office operations to ensure smooth and efficient functioning. • Order and maintain office supplies, snacks, beverages, and kitchen essentials; ensure the fridge and pantry remain fully stocked and organized. • Coordinate with property management and vendors on cleaning schedules, maintenance requests, repairs, and building access. • Serve as the primary point of contact for facilities-related issues and office services. Travel & Event Coordination: • Book travel arrangements, including flights, accommodations, and transportation for Executive Leadership. • Create detailed itineraries and ensure all logistics are accounted for. • Coordinate events, meetings, and conferences, including accommodations, catering, space setup, and travel for attendees. • Provide on-site logistical support for events as needed. Expense Management: • Track, process, and submit expenses for the Executive Leadership, ensuring adherence to company policies. • Maintain receipts, invoices, and other expense-related documentation. • Assist with tracking budgets for office-related expenditures. Miscellaneous Administrative Support: • Provide general administrative support, including data entry, filing, document preparation, and record maintenance. • Provide ad-hoc assistance to the Executive Leadership and other team members as needed. • Support onboarding logistics for new hires, including workspace setup and access coordination. • Handle confidential information with discretion and professionalism. Qualifications · Bachelor's degree required. · At least 2 years of experience in an administrative support or office assistant role. · Advanced proficiency in Microsoft Office (Excel, Word, PowerPoint). · Strong entrepreneurial spirit. · Excellent analytical skills, detail-oriented, highly organized. · Team player with good interpersonal skills. · Self-starter with a positive attitude and hard work ethic. · Ability to multi-task in fast-paced environment. Contact Information: Qualified candidates should submit their resume and cover letter to *****************************.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Verifying and updating record Processing orders Processing fingerprint card submissions Pulling, scanning, and inputting cards Other general administrative duties Qualifications High school diploma or equivalent

Machine Technology, Inc. is a precision manufacturing company specializing in high-tolerance machined components for industries such as aerospace, automotive, medical, and defense. Leveraging advanced multi-axis CNC Swiss lathes, CNC turning centers, and CNC milling machines our team of skilled machinists and engineers supports the critical manufacturing operations of our valued partners. We are committed to innovation, precision, and customer satisfaction. Role Description This is a full-time on-site role for an Administrative Assistant located in St. Louis County, MO. The Administrative Assistant will manage daily administrative tasks to ensure smooth office operations, complete data entry & manage documentation for customer orders, vendor orders, A/R & A/P, and assist in the coordination of customer order fulfilment. Other responsibilities include filing, supply management/ordering and providing exceptional customer service via phone & email. Qualifications Experience in a small company office Familiarity with maintaining documentation for order/contract compliance Strong phone & email etiquette with professional communication skills Experience in a discrete manufacturing environment Exceptional organizational and multitasking abilities Proficiency in standard office software (e.g., MS Office Suite) plus ERP/MRP systems Strong time management and attention-to-detail skills Ability to work collaboratively in a team environment High school diploma or equivalent; additional relevant certifications are a plus

Worldnet Solutions Inc. is a trusted business technology partner based in St. Louis, MO. We specialize in providing cost-effective, customized technology solutions with a strong focus on long-term relationships and exceptional customer care. Our team is committed to helping businesses thrive through reliable IT support and personalized service. About the Role We're seeking a highly organized, proactive Administrative Assistant to support an executive with account management coordination and pre-sales support for customers. This role is ideal for someone who thrives on managing details, communicating clearly with customers, and ensuring priorities move forward in a fast-paced environment. You'll help ensure customer requests are handled promptly, information is tracked accurately, and the executive's workflow stays focused and efficient. Key Responsibilities Executive & Administrative Support Manage calendar scheduling, meetings, and reminders Prepare agendas, capture notes, and coordinate follow-ups for internal and customer meetings Draft professional emails and customer communications as needed Maintain organized digital files, contacts, and documentation Account Management Support (Coordination) Assist with tracking customer accounts, requests, renewals, and key dates Maintain and update CRM/account records (e.g., contacts, activity notes, next steps) Coordinate handoffs and follow-ups between the executive and internal teams Track action items to ensure commitments are documented and completed on time Pre-Sales & Customer Support Respond to inbound customer inquiries (or route appropriately) and ensure timely follow-up Help gather requirements and compile materials for proposals, quotes, and presentations Coordinate demos, discovery calls, and pre-sales documentation Track open opportunities, next steps, and status updates to keep the pipeline moving Qualifications Strong written and verbal communication skills with a professional customer-facing tone High attention to detail and ability to manage multiple priorities Comfort working with confidential information and supporting senior leadership Tech-savvy and able to learn new systems quickly Benefits: Dental insurance Health insurance Paid time off Retirement plan Schedule: Monday to Friday Employment Type Full-time

Reports to: President Purpose of Position and Scope of Responsibility: The Executive Assistant to the President serves as a key member of the presidents staff providing assistance in a variety of administrative responsibilities. This position works closely with the Board of Trustees, Senior Leadership Team of the university, and the broader University community. Under the direct supervision of the President responsible for 1 shift, 8 hours/day, 5 days/week. Incumbents are subject to callback as deemed necessary. Principal Accountabilities/Responsibilities: 1. Provides administrative support to the president, including calendar management; maintaining the President's appointment schedule by planning and scheduling meetings, conferences, and travel; Make travel and guest arrangements. 2. Ensure a welcoming and professional environment for all guests of the office of the President, welcoming guests and customers by greeting them in person or on the telephone, answering or directing inquiries and providing customer service; Receive calls, take messages and route correspondence. 3. Act as the point of contact between the President and internal/external staff, faculty, students and customers; Provide a bridge for smooth communication between the President's Office and faculty, staff and students; demonstrating leadership to maintain credibility, trust and support with staff and faculty. 5. Organize and maintain files and records; Record, transcribe and distribute minutes of meetings as needed; and coordinate special project-based work 6. Provide administrative support for the Board of Trustees, including preparation of meeting materials, arrangement of travel, oversight of meeting, set up, and participation in meetings when needed. 7. Performs related accountabilities/responsibilities as required or directed. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Minimum Qualifications Knowledge/Education Experience Licensure, Registration, Certification High School Dipolma 3-5 years experience in a similar environment. Desired Qualifications Knowledge/Education Experience Licensure, Registration, Certification Bachelor's Degree 3-5 years experience in a similar environment. Physical Requirements: Work requires little or no physical effort. Lifting or performing other work requiring light physical exertion (up to 30 pounds) is intermittent (not a routine part of the job) and secondary to the job. Environmental Conditions: Work is performed under basically normal working conditions as in a standard office environment.

Job Title: Administrative & Interview Support Intern Employment Type: Part-Time Internship Rate: $15/hr. on 1099 About the Role We are seeking a detail-oriented and professional Administrative & Interview Support to assist with candidate interviews and HR-related paperwork. This role is ideal for a student or recent graduate interested in human resources, recruiting, or office administration. The intern must be located in Nashville, TN and able to work on-site. Key Responsibilities Assist with scheduling, coordinating, and conducting initial candidate interviews (phone, video, and/or in-person). Take clear notes during interviews and summarize key information for hiring managers. Support completion and collection of new hire paperwork and onboarding documents in accordance with U.S. employment guidelines. Help maintain accurate and organized digital and physical personnel files. Communicate professionally with candidates and internal team members via email, phone, and in person. Assist with posting job descriptions, tracking applicants, and updating candidate status in our systems. Support general administrative tasks such as data entry, filing, document preparation, and meeting coordination. Requirements Must be currently located in Nashville, TN. Eligible to work in the United States. Strong verbal and written communication skills. Professional, friendly, and confident demeanor when speaking with candidates. Excellent attention to detail and strong organizational skills. Ability to handle confidential information with discretion. Proficiency with basic computer tools (email, spreadsheets, word processing; and willingness to learn HR/recruiting software). Currently pursuing or recently completed a degree in Human Resources, Business, Communications, or a related field preferred, but not required. Preferred Qualifications Prior experience in customer service, administrative support, or campus recruiting activities is a plus. Comfort conducting interviews using prepared questions Familiarity with U.S. hiring paperwork (e.g., I-9, W-4, onboarding forms) is a bonus; training will be provided. Schedule & Compensation Part-time, 20 hours per week (flexible scheduling around classes if applicable). Internship duration: [3-6 months]. Compensation: TBD

Administrative Assistant for Senior VP for University Advancement Full-time position - Posted 12/23/25 Responsible for a wide variety of administrative tasks and projects supporting the Senior Vice President for University Advancement and the University Advancement mission, goals and team. Serves as a liaison to donors, alumni, volunteers, and trustees while managing complex projects and office operations. Role qualifications * Strong ability to create good will and relate interpersonally with university guests, staff, faculty, and students. * Committed to excellence in work; detail-oriented and accurate. * Project manager with the ability to assume responsibility and set priorities with minimal supervision. * Strong writing and editing skills. * Comfortable and good working with numbers. * Can work and thrive in a fast-paced work environment. * Flexible and capable of changing projects as needed. * Can multitask numerous projects with various deadlines. * Trustworthy with confidential information. * Is a team player and can work and thrive in a team environment. * Customer-service mindset with a commitment to supporting mission-driven work. * Commitment to the Articles of Faith, Mission, and Objectives of the University; and desires to be a role model for students by demonstrating an active Christian faith in personal example and in work-related responsibilities. Position responsibilities Project Management * Serves as the University Advancement Office Manager and manages all aspects of the office, including office moves, maintenance requests, overseeing copiers and printers, maintaining office supplies and other office management duties. * Distribute incoming mail as needed. * Manage and monitor UA budgets, providing a monthly summary to the SVP. * Manage some aspects of alumni and friends overseas and US-based trips led by the SVP. * Manage timelines and deadlines for Advancement deliverables. * Serve as UMC Accounts Payable Manager, creating vouchers, invoices, billing spreadsheets and new job requests. * Other duties as assigned. Administrative Assistant for SVP for Advancement * Facilitate and manage aspects and details of the SVP's office. * Manage the SVP's calendar, including meetings, travel, and donor visits. * Supervise work study students. * Screen and prioritize emails, calls, and meeting requests. * Perform clerical duties for SVP, including answering phones and creating and typing correspondence. * Create meeting agendas, notes, and follow-up actions. * Handle visitors and callers efficiently and graciously; ensure that messages are forwarded promptly. * Coordinate travel arrangements, itineraries, and expense reports. * Reconcile monthly credit card statements and maintain proper receipting and records. * Maintain donor confidentiality and support the preparation of donor briefings, thank-you letters, and contact reports. * Support the SVP in stewardship and cultivation efforts through research and tracking relationships. * Serve as an administrative liaison to key donors, alumni, volunteers, and trustees. * Draft, proofread, and format correspondence, reports, proposals, and presentations. * Draft letters and other written materials for SVP. * Maintain filing for the office of SVP for University Advancement. * Prepare birthday cards and other notes for constituents assigned to SVP. * Schedule and prepare materials and meeting agendas for internal and external meetings. * Help facilitate presentations needed for board, alumni meetings and other events as needed. * Coordinate JBU Board of Trustee Development Committee meetings, agendas, presentations and minutes. * Assist SVP for University Advancement in staff recruitment and help with orienting and onboarding new staff. * Meet and communicate regularly with SVP for University Advancement on projects and responsibilities. Database * Input data into Raiser's Edge NXT and help the data team with database needs. * Serve as backup in various Raiser's Edge NXT database functions. Essential skills and experience * Project Management. * Excellent writing and editing skills. * Highly organized. * Proficient or ability to become proficient in Microsoft Office applications and Raiser's Edge NXT database. * Customer-service mindset with a commitment to supporting mission-driven work. * Ability to utilize AI to achieve efficiencies. * Detail-oriented, but able to be flexible in a fast-paced and constantly changing fundraising environment. * Ability to own projects, navigate challenges, and finish the projects. Preferred skills and experience * Project management and/or administrative/office experience. * Proficient in Microsoft Office applications. * Experience in CRM system such as Raiser's Edge. * Demonstrated understanding of fundraising, donor engagement, and the broader goals of institutional advancement. Education Bachelor's degree Reporting to this position Student Work-Study Staff Physical demands and work environment Physical demands: While performing the duties of this job, the employee is occasionally required to walk; stand; sit; use hands; reach with hands and arms; balance; stoop; talk and hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work environment: The noise level in the work environment is usually minimal. The employee is expected to adhere to all University policies. About JBU Information describing the university is available online. Apply To apply, please upload the following documents to the "Upload Your Documents" page: * Cover Letter * Your resume * A completed and signed staff employment application (Click Here to Access the Application) Only complete materials will be reviewed. Applicants selected for an interview will be contacted by the university. Contact information: Office of Human Resources John Brown University 2000 West University Street Siloam Springs, AR 72761 Phone: ************ e-mail: ************

Independently manages and oversees the activities of the Vice President of a major, multifaceted division of the University. Acts as the primary point of contact for both internal and external constituencies on all matters pertaining to the office and assists and represents the office principal in communicating with constituents. Researches, prioritizes, and follows-up on multiple issues and concerns addressed to the office principal, including those of a sensitive and/or confidential nature. Manages a variety of special projects, some of which may have institutional impact. Salary Grade: 14 Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department. Essential Duties and Responsibilities: 1. Serves as the primary point of initial contact on any matter directed to the office by University and community constituencies; independently researches and prioritizes incoming issues and determines appropriate course of action, referral, and/or response. 2. Oversees and coordinates the day-to-day activities of the office administrative support staff, to include management and training, scheduling and prioritizing work assignments, and implementation of effective operating policies, procedures, and systems. 3. Manages special programs for the office principal, some of which may have University-wide impact. 4. Gathers, investigates, researches, analyzes, and/or studies information affecting University-wide, intradepartmental, or interdepartmental operations. 5. Coordinates the disposition and/or resolution of individual problems and disputes involving faculty, staff, students, and/or members of the general public, as they arise. 6. Coordinates and/or assists with establishing or recommending budget allocations for the office and reviews revised and final budgets; may coordinate the budget processes for one or more other internal or external organizational entities, as specifically assigned. 7. Reviews and approves transactions, as assigned, and advises the office principal on appropriate disposition; provides key coordination and consultation with regards to faculty/staff recruitment and hiring, as appropriate to the position. 8. Provides assistance in the understanding and interpretation of University policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards. 9. Participates in various committees and professional organizations. 10. Oversees the planning and coordination of key special events for the office principal. 11. Performs miscellaneous job-related duties as assigned. Supervisory Responsibility: This position may supervise/coordinate the work of other staff. Minimum Qualifications: Bachelor's degree* Business or other related discipline. Seven years' of directly related experience to the duties and responsibilities specified. A valid driver's license is required. *Any equivalent combination of education and/or experience will be considered for this position. Preferred Qualifications: Administrative experience supporting executive officers in a University setting Knowledge, Skills, and Abilities: 1. Direct, supervise, and coordinate the administrative function of a complex office. 2. Manage complex events calendar for unit; coordinate the logistics of unit functions and events. 3. Manage complex scheduling as directed for the Vice President. 4. Prepare documents for the Vice President as needed for meetings. 5. Study, analyze, and recommend procedures and processes to improve continuity and simplify reporting 6. Manage the daily financial activities of the department or unit, which include budget preparation and control, accounting, purchasing, and business planning and management; ensures compliance with university policies and procedures, state, and federal regulations 7. Coordinate, design, and implement internal financial reporting systems, financial controls, and management information systems in coordination with the automated financial reporting systems of the university. 8. Develop and implement systems and processes to establish and maintain records for the operating unit. 9. Prepare, in conjunction with the budget office, budget requests, operating budgets and formal budget revisions as required. 10. Coordinate the preparation of reports for management; presents recommendations for changes and/or improvements, monetary control, and adherence to budgets. 11. Evaluate and/or negotiates contracts for the purchase of services in coordination with the university purchasing department. 12. Manage cash, cash-related receipts, accounts receivable and credit and collection functions, ensuring timely processing of billings, payments, and collection of program revenue. 13. Fleet Management. 14. As appropriate to the needs of the unit, may oversee auxiliary units. 15. Represents the organization at various community and/or business meetings, committees, and task forces. 16. Performs miscellaneous job-related duties as assigned. Working Conditions and Physical Effort No or very limited physical effort required. No or very limited exposure to physical risk. Work is normally performed in a typical interior/office work environment. Position may require occasional travel. Instructions for Applying: Apply online, attaching a resume and cover letter. Screening Date: Screening will begin on November 11, 2024 and continue until the position has been filled. Equal Employment Opportunity Statement: MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population. What do I do if I need an accommodation? In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: ************** or *******************. If you have any questions regarding this policy, contact the Department of Human Resources Management at ************** or *******************. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

Job DescriptionSalary: Southall Church is a healthy, multiplying church in Franklin, TN with a vision to bring the life of Jesus to our families, neighbors and nations. We are seeking a highly organized and relational Executive Assistant to serve as a trusted partner to the Senior Pastor. Role Summary The Executive Assistant to the Senior Pastor provides trusted high-level administrative and operational support, helping align priorities, manage communication, and create margin for the Lead Pastor to lead, shepherd, and advance the churchs vision effectively. Key Responsibilities Provide high-level administrative and strategic support to the Senior Pastor, helping align priorities and workflows with church vision. Manage the Senior Pastors calendar, meetings, and email with discretion, clarity, and efficiency. Support the CoreTeam (membership) through clear communication, event coordination, follow-up, and systems management. Support guest speakers, ministry partners, and key relationships by coordinating logistics, facilitating communication, and ensuring a welcoming and organized experience for all involved. Lead and manage the Senior Pastors social media presence and digital communication, ensuring consistent, mission-aligned messaging. Coordinate leadership and elder meetings, gatherings, and special events, overseeing logistics, communication, and execution. Provide Sunday support, assisting with preparation and day-of pastoral and leadership needs. Anticipate future needs by proactively preparing resources and maintaining organized archives for sermons and leadership materials. Perform additional duties as assigned by the Senior Pastor. Qualifications Demonstrated mature Christian character and personal commitment to Jesus Christ. Proven ability to exercise high discretion and confidentiality. High emotional intelligence and excellent interpersonal skills. Exceptional written, verbal and digital communication skills. Strong organizational, planning and project-management abilities. Proficient in digital communication and social media platforms. Experience providing executive level support to senior leadership. A collaborative, humble team player. SCHEDULE: Sunday - Thursday HOURS: 40 (must be available for special events, church meetings, etc) COMPENSATION: TBD STAFF LEVEL: Executive Assistant: reports to the Senior Pastor

About the role The Executive Assistant (EA) provides high-level administrative support to senior leaders, ensuring smooth day-to-day operations, exceptional communication flow, and strong organizational efficiency. This role requires professionalism, discretion, and the ability to anticipate needs in a fast-paced environment. What you'll do Manage complex calendars, including scheduling meetings, coordinating appointments, and resolving conflicts. Organize domestic and international travel arrangements (flights, hotels, itineraries, reservations). Prepare, review, and edit correspondence, presentations, reports, and other documents. Maintain organized systems for electronic and physical files. Serve as a primary point of contact between executives, internal teams, and external partners. Screen and prioritize emails, calls, and requests for attention. Draft and send communications on behalf of executives when appropriate. Coordinate and support leadership meetings, including agendas, materials, note-taking, and follow-ups. Handle sensitive information with the highest degree of confidentiality. Maintain a high level of professionalism, discretion, and judgment in all interactions. Represent the executive office with a polished, service-oriented mindset. Qualifications Previous experience in administrative work or as a personal assistant required Ability to commute to our Nashville headquarters Clear communication skills and the ability to handle multiple projects at once

Alice L. Walton School of Medicine (AWSOM) is seeking experienced, motivated, and dedicated leaders and educators to participate in the design and delivery of an innovative four-year medical school curriculum that engages medical students in active and novel learning. Job Description: Job Title: Senior Executive Assistant to the Dean and CEO Reports to: Administrative Manager, Office of the Dean FLSA Classification: Exempt Location: Bentonville, Arkansas (On-site) Date Reviewed: 05/16/2025 Who We Are Founded in 2021, Alice L. Walton School of Medicine (AWSOM) is a nonprofit, four-year MD program that will enhance traditional medical education with the arts, humanities, and whole health principles. The school's culture embraces self-care to empower students to care for their own well-being as well as their patients'. The school's state-of-the-art medical education facility is under construction in Bentonville, Arkansas on the Crystal Bridges campus, home to Crystal Bridges Museum of American Art and Heartland Whole Health Institute. The school has been granted preliminary accreditation status by the Liaison Committee on Medical Education. About The Position The Senior Executive Assistant to the Dean and CEO provides high-level administrative and operational support to the Dean, acting as a strategic partner in managing priorities, coordinating communications, and ensuring smooth execution of executive-level tasks. This role manages calendaring, policy tracking, executive communications, and collaboration across the broader organizational ecosystem. The Senior Executive Assistant serves as a critical liaison across departments and external stakeholders and ensures timely and effective execution of the Dean's initiatives and commitments. The role requires exceptional organizational skills, discretion, and the ability to navigate a dynamic and mission-driven environment. The Senior Executive Assistant reports directly to the Administrative Manager, Office of the Dean, and works closely with the AWSOM team to achieve the goals of building the first medical school in the country based on the principles and practices of Whole Health. Essential Duties and Responsibilities Executive Support Manage a dynamic, high-volume calendar, ensuring alignment with strategic priorities. Coordinate and prepare for meetings, including agendas, briefing materials, and follow-up actions. Organize and support internal and external events, including logistics and materials preparation. Maintain accurate records, track departmental budgets, and process expense reimbursements. Support Board of Directors communications and coordinate meeting logistics. Attend and document monthly Dean's Cabinet meetings. Lead or assist with special projects, reports, and presentations. Other Duties as assigned. Communications Represent the Dean and CEO through telephone and personal contact. Draft complex and sensitive correspondence on behalf of the Dean and CEO, ensuring accurate messaging and tone. Oversee distribution of communications to appropriate audiences while always maintaining strict confidentiality and professionalism. Review content of incoming materials and data and brief the Dean and CEO regarding important issues or conflicts; prepare responses as necessary. Travel Coordinate travel plans including transportation and accommodations, including airfare, train, rental cars, hotel, Airbnb, etc. Arrange and prepare detailed itineraries for domestic and international travel schedules, which may include both business and personal trips. Ensure that travel arrangements align with executive schedules, preferences, and organizational policies, while optimizing cost-efficiency and maintaining travel comfort. Scheduling & Event Coordination: Manage high-volume calendar, prioritizing meetings and controlling the overall timetable of the Dean and CEO's workflow; continuously review the schedule to build in appropriate time for breaks, travel, and pre-meeting preparation. Handle incoming requests promptly, aligning them with executive priorities, and adapt as necessary to accommodate rapidly changing circumstances. Establish appointment priorities or reschedule appointments or invitations using considerable judgment and discretion. Organize events, coordinate logistics, prepare agendas and supporting materials, and provide on-site support as necessary. Qualifications and Requirements Bachelor's degree or 5-7 years of experience supporting senior executives or C-suite leaders. Demonstrated ability to handle confidential and sensitive information with discretion. Exceptional organizational, communication, and interpersonal skills. Ability to work independently and collaboratively in a fast-paced setting. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Valid driver's license and ability to travel locally as needed. Flexibility to work evenings, weekends, and respond to urgent requests. Experience in medical school or higher education environments. (Preferred Qualification) Strong writing, proofreading, and presentation support skills. (Preferred Qualification) Experience with event planning and complex travel arrangements. (Preferred Qualification) Physical Demands and Work Environment The physical demands and work environment characteristics described here are representative of those required by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. Physical Demands: In the work environment described, position requires sitting at a desk and utilizing a computer and a telephone for prolonged periods of time and good eye/hand coordination, bending and stretching, and physical stamina to lift and transport a minimum of 10 pounds. Visual acuity to review written materials is required for this job. Work Environment: Work is performed full-time (Monday-Friday, 8 a.m.-5 p.m.) in a professional, climate-controlled office environment with standard office equipment, including computers, printers, and telephones. This role requires working in an open setting near colleagues. The noise level is typically low to moderate. The role also requires interaction with both the public and internal team members in a professional and courteous manner. Some local travel will be required, and a flexible schedule may be necessary to accommodate business needs, including occasional evening and weekend work hours. Alice L. Walton School of Medicine is an equal opportunity employer. All qualified applicants will receive consideration for employment. All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States.

The Senior Lending Assistant will assist the Executive Officer, Branch Manager, or Loan Officer in gathering financial data and credit information used in the credit decision. This individual will prepare loan documents and proofread for corrections. In addition, the individual will handle confidential files and records of the bank, assist in loan closing, and in many cases responsible for closing loans as well as prepare all entries to book loans. RENASANT BANK IS AN EQUAL OPPORTUNITY EMPLOYER Responsibilities * Prepare loan papers, documents, files, and correspondence * Aid the lender in collecting financial and related data in order for the lender to determine the general credit worthiness of the prospects and the merits of the specific loan request * Collect information which reflects the current credit worthiness of clients and the current merits of existing loans * Assist the lender by monitoring the overdraft list in his/her absence and calling for deposits as needed * Assist the lender in collection efforts through preparing correspondence and monitoring payments * Assist in preparing management reports including past due reports * Prepare all the necessary entries to book loans including loan proceeds checks * Assist loan customers on a daily basis with their deposit inquiries and problems * Follow-up on tickler exceptions * Responsible for keeping records and for preparing master note draws, construction lines of credits, and other business related lines of credit * Determine loan documentation and compliance documents needed for loans * Close loans on a regular basis * Assist lender in monitoring and collecting information needed for notes to be renewed * Assist in other branch assignments as needed * Assist in the preparation of loan presentations to the Loan Committee by packaging all the necessary reports and data that is needed by the Loan Committee to properly analyze the loan request * Responsible for the collection and maintenance of historical financial information. Write letters and telephonically instructs customer of stale financial information. Maintain a minimum of 3 years financial information on companies for indication of trends and peer comparisons for credit analysis * Responsible for reviewing loan documents prior to loan closing for compliance with all regulatory agencies and reviewing documents to check for proper documentation as it relates to bank policy * Assist with floor plan transactions and maintain floor plan records, balancing subsidiary to loan records on a monthly basis * Perform collections duties on past due loans over 16 days outstanding; consists of phone calls to the customer and preparation and mailing of collection letters * Prepare and maintain credit files on lines of credit over a designated amount * Lending limits may be assigned at the discretion of the Executive Officer * Perform other related duties as assigned Qualifications * High school diploma or equivalent required * Minimum of 2 years job related experience * Ability to operate a personal computer using Microsoft Word and Excel * Ability to use DecisionPro and nCino, with a working knowledge of SBLU, BBLU, CLU, and the LSP highly preferred (Small Business Lending Unit, Business Banking Lending Unit, Commercial Lending Unit, and the Loan Submission Package) * Basic knowledge of accounting * Ability to deal tactfully and effectively with customers issues as well as co-workers * Technical knowledge and proficiency to handle the activities and responsibilities of the job * Excellent organizational skills and ability to multi-task Physical Demands The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand or sit; kneel, stoop, or squat; use hands or fingers to handle or feel objects, tools or controls; reach with hands and arms, and talk or hear. The employee is occasionally required to walk. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to focus. Work Environment The Bank's professional working environment requires employees to communicate effectively, both verbally and in writing. Employees must demonstrate strong interpersonal skills when working closely with internal business partners and external clients. Employees may be exposed to confidential and propriety information within the working environment, therefore, must uphold confidentiality at all times. Due to the possibility of being exposed to high risk situations (i.e. robbery), detailed instructions and procedures are required to be followed at all times to safeguard the Bank's employees, customers, and assets. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. The principal duties and responsibilities enumerated are all essential job functions except for those that begin with the word "May". This is intended to describe the normal level of work required by the person performing the work. The principle duties outlined are the essential responsibilities and duties. Other duties may be assigned as needs arise. Job requirements and/or processes may be modified to reasonably accommodate persons with a disability as required by law. This description is not intended as a contract and is subject to change. Any written contractual agreements supersede this job description.

Your Role Do you enjoy a fast paced, creative environment surrounded by bright and driven colleagues? Do you approach every challenge with a can-do spirit? Use your passion for service and attention to detail to help the Gensler team bring designs to life. As a Studio Coordinator/EA, you will provide administrative support to a team of industry-leading designers and architects. You're at the heart of your studio and office's activities and the soul that keeps your studio moving forward. Studio Coordinators/EA's act as an ambassador for their studio and a liaison between their directors/principals and many others. What You Will Do * Support Managing Directors with heavy calendar management, detailed travel arrangements, scheduling calls and meetings, processing expense reports, and PCARD reconciliation, and maintaining professional state licenses and memberships. * Support Studio Director and Operations Leader with administrative needs, including scheduling meetings, processing expense reports, preparing correspondence, etc. * Assist Studio Director with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation * Assist in processing, editing, and proofing contract documents for clients and consultants * Assist Design Managers with administrative tasks including but not limited to logging RFIs and submittals, setting up and maintaining project directories, setting up new projects in project accounting system, transcribe and distribute meeting notes, etc. * Coordinate business travel arrangements for all studio members utilizing corporate travel systems (domestic and international) * Assist with coordinating internal and external onsite meetings to include reserving conference rooms, preparing meeting agendas, arranging meals and beverages, and greeting guests * Coordinate physical archiving of studio projects * Liaise with other administrative departments to ensure with seamless coordination and communication with studio Your Qualifications * Minimum 5 years of experience in professional administrative position supporting senior leadership * Experience booking domestic and international travel * Excellent verbal and written communication skills * Strong executive presence with the ability to interface professionally with all levels of the firm, clients, and subcontractors * Ability to prioritize business responsibilities * Must show ability to problem solve, both individually and as part of a team * Positive attitude and willingness to "go the extra mile" * High level of work ethic and ability to work independently with minimal guidance * Proficiency with Microsoft Office (including SharePoint) * Adobe Suite/In Design experience a plus * Must be available for overtime on an as-needed basis This position is in-person. Successful candidates will be located in the Nashville, Tennessee area. If you're open to relocating to the area, please apply! Non-local candidates are welcome. U.S. News & World Report's 2025-2026 study ranks Nashville in the top 3 places to live in Tennessee! Life at Gensler At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets. As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

About COCA The Center of Creative Arts (COCA) is one of the nation's premier multidisciplinary arts organizations-a hub for creativity, education, and community engagement in St. Louis. COCA's mission is to enrich lives and build community through the arts, nurturing the next generation of creative leaders. The Opportunity COCA seeks an Executive Assistant who thrives in a fast-paced, mission-driven environment. This role is ideal for a proactive professional with exceptional organizational and communication skills who enjoys being at the center of an organization's leadership and impact. You'll serve as the right hand to the President & CEO-supporting executive operations, Board relations, and strategic initiatives-while connecting across every department of COCA. Key Responsibilities Provide high-level administrative and project management support to the President & CEO. Serve as a professional representative of the President in all interactions with staff, partners, and the Board. Manage complex calendars, meetings, travel arrangements, and communications. Research, prioritize, and follow up on issues and opportunities, often of a confidential nature. Support Board of Directors activities, including scheduling, preparing materials, drafting minutes, and coordinating meetings. Prepare presentations, reports, and correspondence to advance organizational goals. Partner across departments to manage special projects and cross-functional initiatives. Foster a positive and collaborative work culture throughout COCA. Qualifications Bachelor's degree or equivalent professional experience. 7-10+ years of experience supporting senior executives or executive leadership. Mastery of Microsoft Office Suite and Adobe Acrobat; experience with CRM systems (Blackbaud a plus). Exceptional organizational skills, attention to detail, and ability to manage multiple priorities. Strong interpersonal skills and the ability to work effectively with a diverse community of staff, Board members, and external partners. High emotional intelligence, discretion, and professionalism in handling sensitive information. Commitment to COCA's values of Diversity, Equity, Inclusion, and Access. Why You'll Love Working at COCA Join a vibrant, creative community passionate about the transformative power of the arts. Hybrid work flexibility (per COCA's Remote & Hybrid Policy). Opportunity to engage directly with executive leadership and the Board. Inclusive environment that values innovation, collaboration, and growth.

Key Responsibilities: Executive Support: Efficiently manage the President's calendar, schedule meetings, coordinate appointments, review presentations + reports, and arrange complex travel logistics. Anticipate needs and take proactive measures to address them. Receive and respond to phone calls and emails for the President; acting as the primary liaison. Provide administrative support to various committees. Promote the corporate image by representing the President internally and externally; providing liaison between the President, key executives and employees. Communication Liaison: Serve as the primary point of contact between the President, Board Members, Executive Management team, and internal/external stakeholders; ensuring all written and verbal communications are handled with professionalism and accuracy. Meeting Preparation: Organize agendas, presentations, and essential documentation for meetings; proofreading to ensure that all materials are complete and accurate in advance. Attend meetings, take detailed notes, and distribute minutes to relevant stakeholders. Board Governance: Assist in the preparation of materials for board meetings, including the collection and compilation of data, creation of reports, and managing meeting logistics. Take role call at Board meetings and document notes for minutes. Project Management: Execute project management strategies. Lead special projects and initiatives from inception to completion, ensuring deadlines are met and results align with company objectives. Support special projects, create presentation materials, and reports + spreadsheets. Review contracts, assist with preparing and editing presentations, reports, and other documents as needed. Document Management: Draft, edit, and manage confidential documents, reports, and correspondence with precision. Maintain the confidentiality of sensitive information and materials. Develop and maintain the physical and electronic filing system for department records. Compliance: Ensure compliance with state regulations and legal standards. Maintain an in-depth understanding of the organization's structure and operations. Travel & Expense Coordination: Arrange detailed travel itineraries and manage expense reports for the President, ensuring accuracy and timeliness. Event Planning: Plan and execute corporate functions to include logistics for Board Meetings, leadership retreats, conferences, and other business meetings; ensuring all details are meticulously organized. Skills: Strong written and verbal communication skills. Exceptional time management skills. Advanced administrative + organizational abilities and attention to detail. Administrative business acumen with proven ability to prioritize multiple projects and meet deadlines in a fast-paced, high-pressure environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with CRM software (i.e. SimpleView) is preferred. Experience with board governance and preparation of board materials for meetings. Demonstrated ability to maintain and handle confidential information with discretion and professionalism. Effective problem-solving and customer service skills with a commitment to excellence. Ability to work independently while also functioning as a collaborative team member. A professional attitude and comfort level in maintaining effective business relationships and engaging with senior executives, Board Members and stakeholders across all levels of the St. Louis hospitality community. Knowledge of the St. Louis hospitality industry is critical. Active Notary Public license or willingness to obtain certification upon hire is beneficial. Willingness and ability to work flexible hours as required, including evenings + weekends and holidays. Our ideal candidate will be a proactive and detail-oriented professional with outstanding communication skills, along with the ability to simultaneously manage a variety of tasks in a fast-paced corporate environment. This role requires a high level of discretion, professionalism, and the capacity to anticipate the needs of senior leadership while ensuring the seamless execution of day-to-day responsibilities. The scope of this position requires external contact with Board Commissioners, hotel partners, and hospitality industry stakeholders. If you are a highly organized professional with excellent communication skills and the ability to thrive in a fast-paced environment, we invite you to apply for this challenging and rewarding role.

About the Role: The Executive Assistant to the President-CEO plays a pivotal role in ensuring the smooth and efficient operation of the executive office. This position is responsible for managing the President-CEO's complex schedule, coordinating communications, and facilitating strategic initiatives by acting as a trusted liaison between the executive and internal or external stakeholders. The role demands a high level of discretion, professionalism, and organizational skill to handle sensitive information and prioritize competing demands effectively. By anticipating the needs of the President-CEO and proactively addressing challenges, the Executive Assistant enables the executive to focus on high-impact leadership and decision-making. While this role prioritizes direct support of the President-CEO, the Executive Assistant is also expected to provide high-level administrative and operational support to the broader executive team as needed, helping ensure seamless coordination and efficiency across the C-suite. Ultimately, this position contributes significantly to the overall success and productivity of the organization by providing comprehensive administrative and operational support at the highest level. Minimum Qualifications: Bachelor's degree or equivalent experience in business administration, communications, or a related field. Minimum of 5 years of experience supporting senior executives, preferably at the C-suite level. Proven ability to manage complex calendars and coordinate multiple priorities simultaneously. Exceptional written and verbal communication skills. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms. Preferred Qualifications: Experience working in a fast-paced corporate or nonprofit environment. Advanced knowledge of project management tools and software. Familiarity with financial and budgetary processes. Demonstrated ability to work independently and exercise sound judgment in high-pressure situations. Certification as an Executive Assistant or Administrative Professional (e.g., CAP, PACE) is a plus. Responsibilities: Manage and maintain the President-CEO's calendar, including scheduling meetings, appointments, and travel arrangements with attention to detail and time sensitivity. Serve as the primary point of contact between the President-CEO and internal teams, board members, clients, and external partners, ensuring clear and timely communication. Prepare, review, and edit correspondence, reports, presentations, and other documents to support executive initiatives and meetings. Coordinate and organize executive meetings, including preparing agendas, taking minutes, and following up on action items to ensure progress and accountability. Handle confidential information with the utmost discretion and maintain a high level of professionalism in all interactions. Assist with special projects and research as needed to support strategic planning and organizational goals. Facilitate the flow of information and prioritize requests to optimize the President-CEO's time and focus. Provide executive-level administrative support to other members of the executive leadership team as needed, including calendar coordination, meeting preparation, document support, and cross-departmental communication. Skills: The Executive Assistant utilizes exceptional organizational and multitasking skills daily to manage the President-CEO's demanding schedule and ensure seamless communication across various stakeholders. Strong interpersonal and communication skills are essential for drafting clear correspondence, facilitating meetings, and representing the executive office professionally. Proficiency with technology, including office software and virtual collaboration tools, enables efficient document preparation and remote coordination. Critical thinking and problem-solving skills are applied to anticipate needs, resolve scheduling conflicts, and support strategic initiatives effectively. Additionally, discretion and confidentiality are paramount, as the role involves handling sensitive information and maintaining trust at all times.