Senior administrative assistant jobs in Kalamazoo, MI - 91 jobs

Would you like to work in a nice office environment with a great team? Look no further! We are currently recruiting for a medical office assistant to join our administrative team. Duties include Answering multiple line phone system, scheduling appointments, greeting patients, checking patients in and out and filing, working on the computer, handling miscellaneous office tasks. We are located in Southeast Grand Rapids. Our office is fast paced, and a private medical family practice. We are growing and are looking for excellent people to add to our team. We are looking for someone who is able to work cooperatively with a team of office staff to process paperwork and deliver exceptional customer service to our patients. The position is five days a week (40 hrs. per week). Medical office experience helpful along with strong computer skills. Skills Excellent time management skills and the ability to prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Working knowledge of office equipment, like printers and fax machines and strong computer skills. Must be customer focused, have excellent phone skills and the ability to work as a team player. High School degree: additional qualification as an administrative assistant or medical assistant will be a plus. Strong patient service skills with a focus on creating a welcoming environment for patients. Join our team as a Medical Office Assistant where you can make a difference in the lives of patients while developing your career in the healthcare field. Proficiency in medical receptionist duties and familiarity with healthcare systems. Knowledge of health information management practices and regulations. Experience with electronic health record systems Excellent organizational skills with the ability to multitask effectively in a fast-paced environment. Strong communication skills, both verbal and written, to interact professionally with patients and staff. Attention to detail in managing patient records and administrative tasks. Benefits: 401(k) Medical Insurance Paid time off Beautiful office setting, great team atmosphere

Job Type: Full-time (Mon-Fri, 8am-5pm) Salary: $27-$28/HR Are you looking to join one of the world's leading professional services firms? We are seeking a skilled and proactive Administrative Assistant to provide comprehensive support to our Office Managing Partner (OMP). This role requires a high level of attention to detail, strong organizational skills, and the ability to handle multiple tasks simultaneously. Responsibilities Serve as primary on-site admin for the Office Managing Partner, managing calendar, inbox, travel, and expense reporting Coordinate meetings, conference calls, and internal events Prepare reports, format documents, and assist with LinkedIn/profile updates Distribute monthly office newsletters and marketing communications Track time and support CPA/CPE tasks and other OMP initiatives Liaise with clients, schedule restaurant reservations, and arrange gifts as needed Provide light tech troubleshooting and document e-signature support Assist in planning, coordinating, and executing internal and off-site events Attend vendor calls and handle catering, vendor escorts, and Certificates of Insurance Book venues, assist with restaurant reservations, send calendar invites, and register guests Qualifications Previous experience in an administrative or executive support role Proficient in Microsoft Office (Outlook, Word, Excel) Friendly, polished, and professional with strong communication skills Strong attention to detail, ability to multitask, and commitment to confidentiality Positive attitude and team-first mindset All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran

Minimum Qualifications Bachelor's degree in related field from an accredited institution, or equivalent combination of education and experience. Five years' relevant experience. Ability to provide executive-level administrative support including managing executive's schedule and travel arrangements, drafting correspondence, attending meetings, and independently preparing high level reports and documents. Advanced office software skills, including proficiency in maintaining departmental-level databases and using and querying enterprise resource planning systems. Able to develop content for webpages; capable of monitoring budgets, including grant and gift funding, and resolving problems. Experience providing guidance to students or other employees.

Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. DUTIES AND RESPONSIBILITIES: Completes a broad variety of administrative tasks for the President & CEO including: managing an extremely active calendar of appointments; reviewing and prioritizing the President's electronic and physical correspondences; composing and preparing correspondence that is confidential; completing expense reports; ordering and picking up meals; setting up and cleaning up meeting rooms; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings. Plans, coordinates and ensures the President's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the President's time and office. Communicates directly, and on behalf of the President and CEO, with Board members, donors, patients, staff and others, on matters related to President's programmatic initiatives. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Works closely and effectively with the President to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the company. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Serves as the President's administrative liaison to FHC's board of directors. Assists board members with travel arrangements, lodging, and meal planning as needed. Maintains discretion and confidentiality in relationships with all board members. Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format. Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings. Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings. Facilitates cross-divisional coordination of travel and outreach plans. Ensures that the President's bio is kept updated and responds to requests for materials regarding the President and the organization in general. Edits and completes first drafts for written communications to external stake holders. Follows up on contacts made by the President and supports the cultivation of ongoing relationships. Edits all, and creates acknowledgement letters from the President to donors, patients and others. QUALIFICATIONS: Must be a licensed Notary Public or eligible and willing to become a Notary Public. Possess a valid driver's license, clean driving record and must be able to provide own reliable vehicle for assigned duties. Ability to exercise good judgment in a variety of situations. Strong written and verbal communication, administrative, and organizational skills. Ability to maintain a realistic balance among multiple priorities. Experience and interest in internal and external communications. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms. Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board members, donors, patients, staff and others. Expert level written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Emotional maturity. Highly resourceful team-player, with the ability to also be extremely effective independently. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment. Forward looking thinker, who actively seeks opportunities and proposes solutions. EDUCATION/EXPERIENCE/CERTIFICATIONS/LICENSES: Bachelor's degree required. Strong work tenure: five to 10 years of experience supporting C-Level Executives, preferably in a non-profit organization.

Job DescriptionSalary: $20-$25 per hour depending on experience Execute high-level administrative support for the Lead and Executive Pastors to ensure they can efficiently deliver spiritual leadership, community engagement, and define the strategy for all church initiatives. This role requires the ability to switch seamlessly between strategic and operational thinking while maintaining absolute confidentiality and discretion. The individual occupying this role is expected to uphold the representation and perception of the Lead and Executive Pastors office at all times. CORE RESPONSIBILITIES (with % emphasis for each): Administrative Functions 30% Receives, reviews, and files minutes of key committees and ministry teams, identifying and flagging any need for Lead Pastor follow-up or engagement. Manages the Pastors credit card(s) and acts to secure reimbursements as appropriate. Catalogs the Lead Pastors sermons and other writings and maintains the master file of such documents. Staff Meetings and Worship Services 20% Takes minutes at staff meetings, highlights action items, and distributes to staff members for information and follow-up. Attends worship services Hospitality 20% Answers and screens telephone calls, takes appropriate action, and redirects calls as appropriate, always with an attitude of warmth, courtesy, and helpfulness. Welcomes guests and provides a hospitable environment. Scheduling 20% As requested, maintains the Lead Pastors appointment calendar; coordinates with the Executive Pastor for his. Provides management board Retreats and Staff Planning Retreats.Manages logistics for such events, as directed, including preparation and distribution of appropriate printed materials. Correspondence 5% Manages the Lead Pastors incoming correspondence, maintaining a log of correspondence received and due dates for response. Drafts outgoing correspondence as directed by the Lead Pastor. Calendaring and Tracking 5% Maintains a master calendar for the Office, including scheduled activities and events. Maintains a tracking system for writing and task due dates. Prompts as due dates approach.

Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. DUTIES AND RESPONSIBILITIES: Completes a broad variety of administrative tasks for the President & CEO including: managing an extremely active calendar of appointments; reviewing and prioritizing the President's electronic and physical correspondences; composing and preparing correspondence that is confidential; completing expense reports; ordering and picking up meals; setting up and cleaning up meeting rooms; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings. Plans, coordinates and ensures the President's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the President's time and office. Communicates directly, and on behalf of the President and CEO, with Board members, donors, patients, staff and others, on matters related to President's programmatic initiatives. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Works closely and effectively with the President to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the company. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Serves as the President's administrative liaison to FHC's board of directors. Assists board members with travel arrangements, lodging, and meal planning as needed. Maintains discretion and confidentiality in relationships with all board members. Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format. Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings. Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings. Facilitates cross-divisional coordination of travel and outreach plans. Ensures that the President's bio is kept updated and responds to requests for materials regarding the President and the organization in general. Edits and completes first drafts for written communications to external stake holders. Follows up on contacts made by the President and supports the cultivation of ongoing relationships. Edits all, and creates acknowledgement letters from the President to donors, patients and others. QUALIFICATIONS: Must be a licensed Notary Public or eligible and willing to become a Notary Public. Possess a valid driver's license, clean driving record and must be able to provide own reliable vehicle for assigned duties. Ability to exercise good judgment in a variety of situations. Strong written and verbal communication, administrative, and organizational skills. Ability to maintain a realistic balance among multiple priorities. Experience and interest in internal and external communications. Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms. Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board members, donors, patients, staff and others. Expert level written and verbal communication skills. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Emotional maturity. Highly resourceful team-player, with the ability to also be extremely effective independently. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment. Forward looking thinker, who actively seeks opportunities and proposes solutions. EDUCATION/EXPERIENCE/CERTIFICATIONS/LICENSES: Bachelor's degree required. Strong work tenure: five to 10 years of experience supporting C-Level Executives, preferably in a non-profit organization.

JobID: 210699587 JobSchedule: Full time JobShift: Day : Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Administrative Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager and group with professional courtesy and acumen and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes, and techniques to complete assignments in line with the department's activities and goals. Job responsibilities * Maintain complex and detailed calendars * Screen incoming calls and determine the level of priority, while using caution in dispensing information * Manage the coordination and logistics of both internal and external meetings * Arrange and coordinate complicated domestic and international travel * Organize all aspects of internal and external events, including catering and transportation * Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines * Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access * Produce high quality emails and messages to individuals at all levels of the organization * Maintain department documents, including current organizational charts and Executive Bio's * Handle regular activities without prompting, and advise in advance with issues or delays * Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills * At least three years of administrative experience * Advanced ability to organize * Discretion and good judgment in confidential situations, and proven experience interacting with senior management * Strong interpersonal, written, and oral communication skills * Strong proficiency in Microsoft Office * Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option

* Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship. * The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. * The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. * The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. * The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. DUTIES AND RESPONSIBILITIES: * Completes a broad variety of administrative tasks for the President & CEO including: managing an extremely active calendar of appointments; reviewing and prioritizing the President's electronic and physical correspondences; composing and preparing correspondence that is confidential; completing expense reports; ordering and picking up meals; setting up and cleaning up meeting rooms; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for meetings. * Plans, coordinates and ensures the President's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the President's time and office. * Communicates directly, and on behalf of the President and CEO, with Board members, donors, patients, staff and others, on matters related to President's programmatic initiatives. * Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. * Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. * Works closely and effectively with the President to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated. * Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact. * Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the President's ability to effectively lead the company. * Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. * Serves as the President's administrative liaison to FHC's board of directors. * Assists board members with travel arrangements, lodging, and meal planning as needed. * Maintains discretion and confidentiality in relationships with all board members. * Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format. * Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings. * Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings. * Facilitates cross-divisional coordination of travel and outreach plans. * Ensures that the President's bio is kept updated and responds to requests for materials regarding the President and the organization in general. * Edits and completes first drafts for written communications to external stake holders. * Follows up on contacts made by the President and supports the cultivation of ongoing relationships. * Edits all, and creates acknowledgement letters from the President to donors, patients and others. QUALIFICATIONS: * Must be a licensed Notary Public or eligible and willing to become a Notary Public. * Possess a valid driver's license, clean driving record and must be able to provide own reliable vehicle for assigned duties. * Ability to exercise good judgment in a variety of situations. * Strong written and verbal communication, administrative, and organizational skills. * Ability to maintain a realistic balance among multiple priorities. * Experience and interest in internal and external communications. * Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms. * Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board members, donors, patients, staff and others. * Expert level written and verbal communication skills. * Demonstrated proactive approaches to problem-solving with strong decision-making capability. * Emotional maturity. * Highly resourceful team-player, with the ability to also be extremely effective independently. * Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. * Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment. * Forward looking thinker, who actively seeks opportunities and proposes solutions. EDUCATION/EXPERIENCE/CERTIFICATIONS/LICENSES: * Bachelor's degree required. * Strong work tenure: five to 10 years of experience supporting C-Level Executives, preferably in a non-profit organization.

Job DescriptionOptimal Care is where your dedication meets a rewarding career. As a clinician owned and operated company, we create the opportunity and environment for each employee to realize their highest potential while maintaining a personalized focus on our Patients and Families every day. We are the Midwest's premier provider of Physician Services, Home Health, and Hospice Care. Our integrated care delivery model incorporates technology, innovation and best practices. We produce value based outcomes by managing chronic disease process, rehabilitation and end of life care. We live a simple Mission: Serve Together, Provide Value, and Deliver Exceptional Quality Care. What does this mean for you? At Optimal Care, you have our resolute commitment to being an exceptional place to work. Your expertise, passion and commitment to exceptional quality care will continue to thrive. With you we can build a remarkable place to work. Exceptional Benefits: Minimum of 3 Weeks Paid Time Off (PTO) Company Vehicle Program Flexible Work Schedule Mentorship Culture Medical, Dental, and Vision Insurance 401(k) with Employer Match Mileage Reimbursement Cutting Edge Technology Key Responsibilities The Executive Administrative Assistant is responsible for providing high-level administrative support to the Chief Executive Officer and other senior staff. The Executive Assistant manages applicable calendars, creates appointments, and prioritizes sensitive matters. The Executive Assistant also performs data entry, and analytical responsibilities, provides clerical support, and assists with multiple projects as delegated. In this role you will be responsible for: Managing and maintaining executive schedules, including making appointments and meetings with both internal and external individuals as well as prioritizing the most sensitive matters Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf Skilled Data analysis and proficiency in Microsoft applications including but not limited to Excel, Outlook, Word, and Access. Perform filtering and sorting of data, V-lookup, Pivot Table, and other functions, as requested Prepare requested reports and presentations, collect and analyzes necessary information Record meeting discussions and provide minutes as requested Maintain inventory of executive office supplies. Anticipate office needs and fully stock as necessary Create and maintain both paper and electronic copies of all state-required entity-related documentation, certification, and licensing Coordinating and scheduling travel arrangements and conferences, as well as making appointments and preparing itineraries Organizes and prepares employee and/or external gifts, including but not limited to catering, floral arrangements, cards and various appreciation gifts. Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly Manage complex office administrative work requiring the use of independent judgment and initiative Required Qualifications High school diploma or GED Three (3) or more years of experience in an executive administrative assistant setting Interpersonal skills and ability to communicate effectively Knowledge of medical terminology Strong verbal and written communication skills Able to operate computer equipment and efficiently operate within Microsoft Office Suite programs (Outlook, Word, Excel, PowerPoint) Current and valid Driver's License Reliable transportation and valid automobile insurance coverage Desired Qualifications Associate degree Experience working in a healthcare setting Familiarity with Home Care Home Base (HCHB) and/or Ethizo Location Office Location: Grand Rapids, MI Hours Office Hours: 8:00 AM - 5:00 PM, Monday through Friday Pay Range$60,000-$75,000 USDBackground ScreeningOptimal Care conducts a background screening upon acceptance of a contingent job offer. Background screening is completed by a third-party administrator, the Michigan Long-Term Care Partnership, and is performed in compliance with the Fair Credit Report Act.Reasonable AccommodationsWe will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.Equal Opportunity EmployerOptimal Care is an equal-opportunity employer.

Position Classification: Full-Time Regular About this Opportunity * The Executive Assistant plays a key role in maximizing the effectiveness of executive leadership by providing high-level administrative and strategic support. This position ensures the seamless coordination of executive operations, the tracking of departmental initiatives, and the handling of sensitive information with the utmost discretion. The role is essential to the development, implementation, and ongoing management of Rockford's strategic priorities. This is a terrific opportunity to join a growing company with excellent advancement opportunities! If this position interests you, please apply online today. Key Responsibilities * Champion DEI: * Promote and contribute to an inclusive workplace culture that reflects Rockford's commitment to diversity, equity, and inclusion. * Executive & Administrative Support: * Provide direct, confidential administrative support to the executive team. * Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements. * Serve as a professional and welcoming point of contact for internal and external stakeholders. * Communication & Correspondence: * Draft, review, and edit communications including memos, letters, reports, and presentations. * Read and prioritize incoming correspondence and determine appropriate handling. * Prepare meeting agendas and materials; take and distribute accurate meeting minutes. * Meeting & Event Coordination: * Plan and prepare logistics for meetings, conferences, and presentations, including room setup, technology coordination, food and beverage, and cleanup. * Moderate virtual meeting participation as needed. * Project & Strategic Initiative Support: * Track key deliverables, deadlines, and follow-up items to ensure timely execution of executive and departmental priorities. * Maintain and update CRM systems to track meetings, business opportunities, awards, and associated documentation. * Conduct research and prepare briefing materials on clients, industry trends, and strategic initiatives. * Confidentiality & Discretion: * Handle sensitive information including compensation plans, personnel matters, internal investigations, and company trade secrets with utmost confidentiality. * Exercise sound judgment and independent decision-making on matters of significance. * Liaison & Representation: * Serve as a liaison between the executive, staff, departments, board members, and external stakeholders. * Represent the executive in meetings and communications as needed. * Documentation & Recordkeeping: * Maintain accurate files, reports, and statistical information. * Coordinate travel itineraries, expense reporting, and travel record maintenance. * Strategic & Operational Involvement: * Support the planning and execution of short- and long-term business objectives. * Take ownership of major assignments that impact the operational success of Rockford Construction. * Additional Duties: * Take on special projects and other responsibilities as assigned to support evolving business needs.

Job DescriptionSalary: $25.00 - $30.00 per hour Mission India is currently seeking a professional Executive Assistant to join our Ministry Services team. In this key role, you will provide the Executive Vice President of Ministry and the Ministry Services team with administrative and organizational support. Our ideal candidate not only has meticulous attention to detail but also thrives in idea-rich environments, demonstrating the skills to unite diverse perspectives and steer projects with clarity and confidence. Located in Kentwood, MI, Mission India is a vibrant ministry bringing lives to Christ on a global level. For over 45 years, Mission India has been partnering with local believers in India to change lives through Church Planter Training, Adult Literacy Classes, and Childrens Bible Club programs. At our organization, it is important to be an active and passionate Christian, have a personal relationship with Jesus Christ, have a heart for the Great Commission, and agree with Mission Indias Statement of Faith.Find out more at ********************* As our Executive Assistant, some of your responsibilities will include: Proofing and editing reports and correspondence. Assist with coordinating meetings, calendar event scheduling, and presentation/document creation and board reports. Complete expense reports and submit receipts as needed for the Executive Vice President of Ministry. Take minutes for meetings as requested (either manually or using Microsoft Copilot). Assist on a variety of special projects relating to the collaboration between the ministry team and other Mission India US departments and teams. Align personal goals with team and organizational priorities; actively participate in strategy planning discussions. Collaborate across departments and teams to coordinate strategic plans. To be successful as our Executive Assistant,you will need the following: A minimum of 3 years of Executive Assistant experience, or an Associates degree (AA/AS) or equivalent required, OR a comparable mix of education and experience Commitment to the organizations mission, values, and mission principles Ability and willingness to work harmoniously as part of a larger team High level proficiency in Microsoft Office Suite; Salesforce is a bonus Exceptional interpersonal skills active listening, verbal/writtencommunication, and relationship building Strong drive self-motivated,able to be a self-starterbut also a supportive team-player High level of customer service and professionalismwith a natural desire to serve others and ability to remain calm during hire pressure situations Detail-oriented, dependable, and precise; follow up and follow through Ability to work independently, analyze, make decisions, and solve problems in a fast-paced environment Strong time management skills with the ability to balance competing priorities to meet deadlines Driver's License & Passport (10% travel required) At Mission India, we will support your personal growth while offering a great work environment, competitive pay, comprehensive benefits, and a HYBRID work arrangement (3x onsite per week). Apply to join our team today!

The Executive Assistant provides high-level administrative support to the Chief Executive Officer and Executive Team, ensuring efficient day-to-day operations and effective communication within the organization. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. DUTIES AND RESPONSIBILITIES Manages and maintains executive calendars, including scheduling meetings, appointments, and travel arrangements. Serves as a liaison between executives and internal/external stakeholders, ensuring timely communication and professionalism. Coordinates and organizes meetings, including agenda preparation, logistics, and follow-up actions. Completes and submits expense reports on behalf of executives and prepares correspondence, reports, presentations, and other documents. Monitors and prioritizes incoming communications (emails, calls, messages) and responds on behalf of executives when appropriate. Organizes and facilities townhalls, celebrations, and other large employee events. Manages and maintains accountability for complex projects with minimal direction. Handles confidential information with discretion and maintains a high level of integrity. Assists with special projects and performs other administrative tasks as assigned. REQUIREMENTS Education: Associate Degree in Business Administration, Communications, or related field, or equivalent work experience. Experience: Five (5) or more years of prior experience supporting executives or in a similar administrative role. Skills & Abilities Proven track record of providing outstanding customer service with a professional, tactful demeanor. Proactive and results-driven attitude, actively seeking opportunities and solutions Exceptional attention to detail and strong organizational skills; ability to multi-task in a dynamic environment. Excellent communication and collaboration skills and strong teamwork ability. Strong decision-making ability, sound judgment, and an appropriate sense of urgency when necessary. Ability to handle a wide variety of activities and confidential matters with utmost discretion. · Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms. Physical Requirements Ability to remain stationary at a desk for prolonged periods of time. Ability to lift and carry supplies and materials up to 20 lbs on occasion. Ability to use office equipment, computers, and various electronic devices constantly throughout workday. Ability to move around office environment and reach with hands and arms regularly. Ability to communicate with others verbally and in writing, on a frequent basis. Ability to focus and complete tasks throughout workday in office environment. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other Requirements This position may require work at TGW customer sites. TGW's customers may require background checks before accessing their sites. Refusal to participate in a customer-required background check may result in a customer barring access and a subsequent reduction in work. Equal Opportunity Employer TGW Systems Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Purpose or General Objective: This position is primarily responsible for managing the information, materials and processes of the Executive Office and the Board of Directors * Will provide detailed administrative support to the President/CEO such as scheduling, travel arrangements, taking, transcribing and maintaining minutes, notes and action plans from various Board, Executive Staff and other meetings. * Will administer GICMH's Policy and Procedure Manual by obtaining Management and BOD approval for content as required. * Is responsible for administering GICMH's ongoing CARF Accreditation activities. Will oversee and direct the activities of appropriate Executive Staff members to accomplish * Will process daily mail and express mail from various vendors (FedEx, UPS, etc.) and purchase materials and postage as needed. * Is responsible for developing vendor relationships, soliciting bids and purchasing office supplies for the entire agency * Will monitor office equipment such as fax, copier and postage machine and order repairs as needed. * Maintains the confidentiality and security of organizational information and files. * Schedule appropriate use of conference room for the CEO and Senior Management. * Will maintain the organization and appearance of the Battle Creek Campus. * Will exercise discretion and independent decision making, will act on behalf of the President/CEO in his/her absence as appropriate. * Will support marketing and media outreach as directed by the CEO. This will include the following; manage content on GICMH website, Mood Media, and other vendor(s) or third party providers as appropriate. Collaborate with GICMH executive staff to develop marketing opportunities with GICMH territory. * Will stay current in new technology, agency programs, grants and procedures that impact the position and the agency. * Other duties as assigned by the President/CEO Qualifications: * Must have the ability to process sensitive and highly confidential information in a professional and confidential manner. * Possesses customer service skills in a professional office environment. * Proficiency with Microsoft Office Products, including Word, Access, Excel, PowerPoint, Outlook and remote conferencing software as required. * Strong initiative, cordiality, punctuality, and dependability. * High School diploma or GED. Additional education beyond high school is preferred * Five or more years of increasingly responsible Executive Administration experience is required. * Excellent written, electronic and verbal communication skills. * Positive, helpful and professional interpersonal and customer service skills * Supervisory training and experience helpful. * The ability to process information and act independently and take initiative where appropriate. * Experience working with persons with disabilities and other barriers to employment preferred.

Reports to a Vice President. Responsible for providing general administrative assistance including scheduling meetings, taking minutes, coordinating travel arrangements, greeting visitors, responding to telephone calls, preparing communications and detailed reports and completing special projects. Position requires initiative, independent judgment, and the ability to interact effectively with personnel at all levels of the organization, community business leaders, and members of the general public. MISSION, VALUES and SERVICE GOALS * MISSION: We deliver outstanding care, inspire health, and connect with heart. * VALUES: Trust. Respect. Integrity. Compassion. * SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team. Office/Department Duties * Performs secretarial duties and provides support for the executive office. * Completely and accurately types correspondence and documents within requested deadlines. * Proofreads documents to ensure correct spelling, grammar, and format. * Records minutes for miscellaneous department meetings. * Answers all calls in courteous and helpful manner. * Takes complete and accurate messages and relays to appropriate personnel. * Coordinates and manages the calendar for an Executive Leader. * Directs visitors to proper location. * Responds to requests for information and answers general questions regarding policies and procedures or other department matters as appropriate. * Interacts with patients, visitors, employees, Board Members, physicians, and outside agencies in a professional manner. * Orders office supplies and floor stock for Administration. * Responsible for credit card maintenance and reconciliation for Executive Leader. * Prepare and distribute Administration Nursing Call Schedule. * Complete and process travel reimbursement for Executive Leader. * Code invoices in P2P for Administration. * Approve classroom and conference line requests and prepare weekly room schedule for distribution. * Approve payroll. Contribute to the overall effectiveness of the department * Completes other job-related duties and projects as assigned ORGANIZATIONAL RESPONSIBILITIES Associate complies with the following organizational requirements: * Attends and participates in department meetings and is accountable for all information shared. * Completes mandatory education, annual competencies and department specific education within established timeframes. * Completes annual employee health requirements within established timeframes. * Maintains license/certification, registration in good standing throughout fiscal year. * Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department. * Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self. * Adheres to regulatory agency requirements, survey process and compliance. * Complies with established organization and department policies. * Available to work overtime in addition to working additional or other shifts and schedules when required. Commitment to Beacon's six-point Operating System, referred to as The Beacon Way: * Leverage innovation everywhere. * Cultivate human talent. * Embrace performance improvement. * Build greatness through accountability. * Use information to improve and advance. * Communicate clearly and continuously. Education and Experience The knowledge, skills, and abilities as indicated below are normally acquired through the successful completion of High School Diploma or Equivalent. Minimum of 1 year experience is required. Experience using Microsoft Office products (Word, Excel, etc.) Knowledge & Skills * Must be familiar with all aspects of secretarial work and be able to respond to duties effectively. * Keyboarding skills 50 wpm is required. * Responsible for preparing reports; takes notes; composes letters using proper rules of spelling and punctuation. * Training equivalent to commercial school graduate with special emphasis in business and secretarial courses is preferred. * Need to meet and work with contacts effectively. * Must be tactful, discreet, and maintain confidentiality of various hospital information. * Ability to multi task and work with minimal supervision. Working Conditions * Works in a hospital and patient care environment. Physical Demands * Intermittent sitting, standing, walking.

Dexter is the premier manufacturer and supplier of axles, suspension, brakes, doors, venting products, trailer parts, accessories, and towing components serving the commercial trailer, RV, heavy-duty, marine, agriculture, and manufactured housing markets has an opportunity for an Executive Assistant at our company HQ offices located in Elkhart, Indiana. Dexter has manufacturing and distribution locations throughout the U.S. and Canada. Employing state-of-the-art robotics, precision welding equipment, and automated machining processes, Dexter has achieved many years of success through a commitment to the principles of superior quality, continuous improvement, and unparalleled customer service. For more information about our company, access Dexter's web site at ******************** We are seeking a highly organized, tech-savvy, and proactive Executive Assistant to provide comprehensive onsite support to our C-Suite executives. This role requires exceptional attention to detail, exemplary communication skills, and the ability to manage complex schedules, travel logistics, and confidential information with the utmost discretion. The ideal candidate will be a strategic partner, anticipating needs and ensuring the Leadership time is optimized for maximum impact. The ideal candidate will have strong depth and breadth of experience in: Executive Support * Manage and optimize the Chief Officer's calendar, including scheduling meetings, appointments, and travel. * Triage incoming email to ensure focus on top priorities, ensuring timely responses and follow-ups. * Serve as the primary point of contact between the Executive(s) and internal and external stakeholders. * Prepare and edit correspondence, communications, presentations, and other documents. * Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives. * Handle confidential and sensitive information with integrity and discretion. AI-Driven Productivity & Digital Tools * Leverage AI tools (e.g., ChatGPT, Grammarly, x.ai, Calendly, etc.) to draft communications, synthesize meeting notes, automate recurring tasks, and streamline workflows. * Assist in preparing presentations and reports using data analytics tools and AI-enhanced visualization platforms. Travel & Logistics * Plan and coordinate complex domestic and international travel itineraries. * Arrange accommodations, ground transportation, and meeting logistics. * Prepare detailed travel briefs and ensure all travel-related documents are organized and accessible. * Monitor travel schedules and adjust plans as needed in real-time. Meeting & Event Coordination * Organize and support executive meetings, board meetings, and off-site events. * Prepare agendas, take minutes, and track action items. * Coordinate logistics for virtual and in-person meetings, including technology setup and catering. Project & Office Management * Assist with special projects and initiatives as directed by the executive leadership team. * Liaise with other departments to ensure alignment and execution of executive priorities. * Maintain filing systems, databases, and contact lists. * Support the departmental budget, manage expense reporting, and track the budget for the executive office. Minimum Qualifications To qualify, ideal candidates should possess the following qualifications: * Bachelor's degree or equivalent combination of education and experience. * Must have a minimum of 5 years of experience supporting C-level executives. * Experience with AI Productivity tools and a strong interest in emerging technologies. * High emotional intelligence, professionalism, decision-making and a proactive attitude. * Exceptional organizational and time-management skills. * Superb written and verbal communication abilities. * Proficiency in Microsoft Office Suite, Concur, and calendar management tools. * Ability to work independently, handle multiple priorities, and adapt to changing demands. * Elevated level of professionalism, discretion, and confidentiality. Dexter is driven by our core values committed to Safety, Quality and Integrity: * Execute with Determination - Be curious, work together, break new ground, find solutions, fulfill our commitments, surpass expectations! * Connect with People - Empower employees to grow, engage and collaborate; build lasting customer partnerships; care for our communities. * Do the Right Thing - For our people, for our customers, and for the business. We care for our people. Here are some of our great, comprehensive Benefits: * Dexter offers a competitive wage * Full benefits package including Health, Dental, Vision, Life, STD, LTD, FSA, HSA * 3% profit sharing in our Safe Harbor program * 401(k) Plan with company contributions * Opportunities for internal career development and growth Apply now to join an industry leader and make a difference in what we do for the customers we serve! Equal Opportunity Employer Offers of employment are contingent upon successfully passing a background check and drug screen. Dexter Axle Company is an equal opportunity employer. Applicants are considered for positions without discrimination on the basis of race, color, creed, religion, national origin, gender, age, disability, veteran status, citizenship status or any other characteristic protected by federal, state or local law.

STATUS: Full Time, Exempt DEPARTMENT: Executive Offices REPORT TO: President PAY: $62,000 Per Year + an additional bonus up to $3,000 annually This position is responsible for providing comprehensive support to the President, serving as a liaison to the Board of Trustees, and managing the President's activities, projects, and calendar. These responsibilities are performed in an ethical manner consistent with the University's mission, vision, and values which include diversity, equity, and inclusion. RESPONSIBILITIES: * Maintains responsibility for specific projects/programs which may involve planning and coordinating work, analyzing data, preparing reports, making recommendations, and other duties associated with the successful completion of a project/program. * Performs administrative work of a confidential nature. * Edits correspondence, reports, and materials for publication. * Act as a point of contact, ensuring clear, timely, and confidential communication between the Board Chair, individual Trustees, and the President. * Arrange and handle all logistics for Board meetings and events, including scheduling meetings, coordinating travel arrangements and accommodations for Trustees, and managing special functions (virtual and in-person) * Perform administrative work of a highly confidential nature, exercising superior discretion and judgment, particularly concerning sensitive governance and executive matters. * Draft agendas; develop, compile, and distribute comprehensive presentation materials; and accurately record and maintain official meeting minutes for the Board and related committees. * Assists in carrying out the office operation responsibilities: * Schedules and coordinates appointments and maintains the President's calendar. * Answer the President's phone as needed. * Opens and organizes the President's mail. * Maintains, processes, and manipulates data on a personal computer using word processing, database, presentation, and spreadsheet software. * Coordinates various events, including special events and functions (virtual and in-person). * Attend events outside of a normal schedule, which may include nights and weekends. * Coordinates travel arrangements and accommodations for the President and Board of Trustees. * Develops, prepares, and/or composes responses to memos and correspondence requiring research, judgment, and discretion; routinely writes, edits, and submits materials for internal/external communications. * Maintain and analyze budgetary records by performing bookkeeping-related duties such as reconciling, monitoring, making, and tracking expenditures, preparing budget statements regarding the status of accounts, and making recommendations as to projected budgets. * Acts with a high degree of independence as liaison with inside and outside contacts (IE the Board of Trustees, leaders in the community, and related Committees) and in preparing meeting materials, minutes, programs, updates, recruiting, and other support functions related to the work area. * Represent the University and the Office of the President in a positive light through great follow-through skills and sound judgment. Welcome all guests by professionally greeting them, in person or on the phone; answering or directing inquiries. * Assists faculty and staff with administrative problems or concerns. * May coordinate employment search processes. * Compile data and materials for presentations and proposals. * May supervise employee(s). * Understand and abide by all external and internal regulations and policies. This includes NCAA, GLIAC, and national affiliations associated with athletics or other role-specific regulations. * Provides GREAT customer service, anticipating and exceeding the needs of our customers. * Demonstrate and promote the University's Cultural Values. * Perform other duties as assigned. QUALIFICATIONS: * Associate's Degree required. Bachelor's Degree preferred and/or equivalent working knowledge and experience relating to the position. * Demonstrated experience to successfully work under pressure and meet deadlines. * Demonstrated experience in successfully performing clerical/secretarial duties such as: type 60 wpm, spelling competency - at least 80% accuracy, and operating office equipment and computer software, word processing, spreadsheets, databases, and graphics. * Demonstrated experience with virtual meeting platforms. * Demonstrated experience to successfully maintain satisfactory work performance and attendance records. * Demonstrated experience in successfully working independently, and as a team, organizing own work, and coordinating work activities of others. * Demonstrated experience to successfully coordinate large projects, handle multiple demands efficiently, and organize and prioritize workload. * Demonstrated experience working with boards preferred. * Demonstrated experience to successfully handle difficult situations and problems in the work routine by exercising judgment. * Demonstrated ability to maintain a professional appearance and manner. * Demonstrated ability to work accurately and effectively with computerized data systems. * Demonstrated ability to work effectively with people of diverse backgrounds and promote a positive working environment, spirit of cooperation, and positive reactions to change and conflict resolution. * Demonstrated excellent interpersonal, communication, and presentation skills, both written and oral which transcend diverse audiences. * Demonstrated ability to communicate effectively and relate well to students, parents, faculty, staff, and others while maintaining appropriate confidentiality. * Demonstrated motivational and problem-solving capabilities with a high degree of integrity, ethics, and dedication to the mission of the University. * Strong work ethic. * Ability to pass a pre-employment background investigation including but not limited to: standard criminal background checks and employment reference checks. Select positions may be subject to drug/alcohol screening. * Business office environment. Prolonged sitting and standing. Use of personal computer and telephone (eye and hand strain). Some travel between campuses is required (own transportation). * No regular lifting requirements, occasional lifting up to 25 pounds. * Must be able to work an irregular schedule, evenings or Saturdays as needed, additional hours during peak times, or as required. DAVENPORT UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER Revision Date: 12/11/2025 EEO-Davenport University is committed to equal employment opportunity regardless of a person(s) national origin, race, color, religion, age, sex, sexual orientation, disability, gender identity, transgender identity, veteran or military status, marital status, height, weight, genetic information, and any other category or classification protected by law.

JOB SUMMARYAs an Administrative Assistant II, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization. Administrative Support: Manage and prioritize incoming communications, including emails, phone calls, and mail Draft and edit correspondence, memos, reports, and other documents Maintain accurate records and databases, ensuring data integrity and confidentiality Coordinate travel arrangements, including booking flights, accommodations, and transportation Assist with expense tracking and reimbursement processes Calendar Management and Scheduling: Maintain and update calendars, scheduling and coordinating appointments, meetings, and conferences Send meeting invitations, prepare meeting agendas, and ensure timely distribution of relevant material Coordinate and schedule conference calls, video conferences, and other virtual meetings Meeting and Event Coordination: Arrange logistics for meetings, conferences, and events, including venue selection, catering, and audiovisual setup Prepare and distribute meeting minutes and follow-up action items Track and manage RSVPs, ensuring appropriate attendance and participation Office Support: Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service Coordinate office supplies and equipment, ensuring availability and functionality Support special projects and initiatives as assigned Occasional reception area coverage Production Responsibilities Assembling tax returns Formatting financial statements and proposals Supervisory responsibilities None Work environment Work is conducted in a professional office environment with minimal distractions Physical demands Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time Must be able to lift up to 25 pounds at a time Travel required No Required education and experience High School Diploma (or GED or High School Equivalence Certificate) 1 - 2 years of relevant experience Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint) Preferred education and experience Software: Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, Safesend Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice. WHO WE ARE UHY is one of the nation's largest professional services firms providing audit, tax, consulting and advisory services to clients primarily in the dynamic middle market. We are trailblazers who bring our experience from working within numerous industries to our clients so that we can provide them with a 360-degree view of their businesses. Together with our clients, UHY works collaboratively to develop flexible, innovative solutions that meet our clients' business challenges. As an independent member of UHY International, we are proud to be a part of a top 20 international network of independent accounting and consulting firms. WHAT WE OFFER POSITIVE WORK ENVIRONMENT Enjoy a collaborative and supportive work environment where teamwork is valued. ATTRACTIVE COMPENSATION PACKAGES Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual. COMPREHENSIVE BENEFIT PACKAGE Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.

Mission Statement Restoring hope and freedom through rehabilitation. Provides support to the Executive Administration on daily tasks and projects, which will give the intern gainful experience in the Hospital Administration field. Essential Intern Functions: The Healthcare Administration internship will be tailored to match the intern's skills and help in developing new skills in the hospital administration field. A sampling of job assignments and projects are listed below. The intern may work in all areas or just a few. Assures smooth operations and support of the Executive Administration team exercising independent judgment and discretion. Prepares accurate reports and timely record keeping. Monitors workload, priorities, deadlines, and keeps them on task to successfully support the Executive Administration. Maintain and communicate agenda items and provides materials as needed. Assist with meeting minutes. Independently compose/develop routine memos, correspondence, agendas, reports, and written materials to communicate plans and programs. Maintain acute awareness of executive responsibilities and offers assistance to departments who report up to Executive Administration. Continually review and revise department documents in compliance with hospital policies. Collaborate and participate on departmental work standardization and process improvement. Plan and direct all general administrative responsibilities, including but not limited to: Contributes to event planning and arrangements for outside organizations. Provides project coordination and record keeping. A wide variety of administrative tasks involving the simple and very complex, having a breadth of organizational impact, security, and confidentiality. Collaborate and participate in departmental/programmatic meetings and disseminate information. Represents the Executive Administration in the placing, receiving, and directing phone calls, messages, information to callers, or referral to others. Maintain acute awareness of hospital and corporate issues and maintain administrative records and files, securely, as appropriate. Assist patients, employees, and visitors, take appropriate action, or refer individuals to the appropriate personnel. Essential Intern Qualifications (Knowledge, Education, and Training Requirements) Bachelor's Degree or Master's Degree Seeking Student. Proficiency with Microsoft Office, including Word, Excel and Outlook. Proven ability to create graphs, forms and databases and summarize results. Internet and web experience. Competent language, spelling, and grammar skills with the ability to proof business documents. The ability to demonstrate initiative and responsibility, perform multiple tasks, attend to detail, meet deadlines, adapt quickly to changes, and respond well to feedback. Good interpersonal and telephone skills. Physical Demands: Able to exert up to 10 pounds of force occasionally (up to 1/3 of the time); able to lift, carry, push, pull, up to 10 pounds occasionally; able to sit for the majority of the time, but may involve brief periods of time involving walking or standing; able to use keyboard frequently (1/3 to 2/3 of the time) Customer Service Responsibilities: Demonstrates excellent customer service behaviors consistent with organizational and departmental standards. Consistently promotes teamwork and direct communication with co-workers. Deals discretely and sensitively with confidential information. Responsibilities in Quality Improvement: Contributes by identifying problems and seeking solutions. Promotes patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service. Diversity and Inclusion Mary Free Bed values diversity and inclusion among patients, families and staff. We strive to hire people who reflect the communities we serve. Our employees will serve all patients, families and each other with dignity and respect. Reporting Relationship: Executive Administration Work Schedule 20-40 hours per week for a 12 week period. Actual hours and duration of internship will be determined at the time of position being awarded. This is a 12 week unpaid internship. The internship focus is on providing education and on-the-job training, and not actual employment. This training is considered a benefit for the intern, not Mary Free Bed Rehabilitation Hospital. The intern position is not a replacement for regular staff and the intern should not expect to be entitled to a job once training is complete. A monthly stipend may be offered and is intended to cover basic needs, such as lodging, meals and transportation. This internship will promote learning for specific learning goals related to managing risk in health care administration as noted in intern essential functions above. All Interns are supervised. Interns are required to work a certain number of hours but intern supervisor will work with each intern to be sure the hours do not conflict with academic participation in classes. Each Intern will receive a formal evaluation midway and at end of internship time period in relation to each interns specific learning goals. Mary Free Bed may work with each interns academic institution to determine academic credit that can be earned, but that is not a requirement. Mary Free Bed Rehabilitation Hospital reserves the right determine that requirements for complying with academic requirements for internship credit are beyond what the supervisor or department can reasonably provide. All interns are expected to follow all policies and procedures of Mary Free Bed Rehabilitation Hospital. Failure to follow Mary Free Bed Rehabilitation Hospital policies and procedures can lead to disciplinary action up to and including termination of the internship. If an intern is terminated the stipend may be reduced by proration to the date of termination. If you require a reasonable accommodation to perform the essential functions of this position, you must request accommodation in writing, within 182 days after you know or should know of the need for accommodation.

Employees in this position perform support activities needed to operate the Athletic Department. They work with and provide support to the Athletic Director and coaches to meet the goals for the department, and to enhance the overall operations of the department. They will provide support for the Athletic Director, Head Coaches, and Assistant Coaches. They perform clerical functions, such as composing, editing, and prioritizing office communications, and when appropriate, resolve issues. They will participate in management support activities through application of a body of knowledge related to instructions (procedures, practices, manuals or other specified instructions), guidelines (policies, rules, regulations or laws), and office equipment (computer, fax, photo-copier). DUTIES AND RESPONSIBILITIES: Examples performed by this position include: * Provide clerical support to the Athletic Director and coaches within the Athletic Department. * Make travel arrangements for all sports teams, coaches, and the Athletic Director. * Schedule vehicles for all department travel, including recruiting, errands, and team travels, as well as aid with vehicle scheduling for all campus departments. * Request meal money and assist in reconciling reimbursement forms for all teams, coaches, and the Athletic Director. * Create, post, and distribute rosters, schedules, and schedule changes to NJCAA, MCCAA, and campus constituents to assist in the marketing of each sport. * Monitor all social media accounts related to the Athletic Department. * Utilize scheduling and payment software to distribute schedules for all sports, to notify appropriate organizations and individuals of schedule changes, and to monitor and pay officials. * Prepare the cash box for home contests and concession stands. * Collect and deposit to the Business Office, all cash, checks, and credit card revenues from home games, concessions, athletic fundraisers, expense reimbursement reconciliations, or any other funds for Athletics. * Help Athletic Director plan, organize and manage department meetings and activities. Take and maintain minutes from departmental meetings. * Process internal requisitions and ordering of supplies. * Provide Athletic Director and coaches with course schedules and grade reports for student-athletes when requested. * Assist the Athletic Director and coaches with planning, organization, and implementation of clinics, tryouts, awards banquet, athlete orientations, and other special events. * Create athletic team and individual certificates for student athletes. * Assist and monitor athletic statistics through the NJCAA Stats program and MCCAA website. * Assist in preparing yearly budget for the Athletic Department and all sports for the review and approval of the Athletic Director. Reconcile the budget monthly and notify the Athletic Director of any potential issues. Inform coaches of their individual budgets as requested. Prints budget reports as requested. * Assist the Athletic Director and coaches in fundraising efforts, including completing appropriate college forms, building and maintaining databases, purchasing licenses, and counting and depositing funds to the Business Office * Prepare check requests for the AD and coaches from the General Fund and Agency accounts. Reconcile and print agency accounts on a monthly basis and notify the AD and/or coaches of any issues. Print agency account reports as requested by coaches. * Create and distribute letters of intent, notify the Financial Aid Office of scholarships, assist the Financial Aid Office in having financial aid contracts signed and returned, maintain scholarship spreadsheet, and request transfer of funds by Controller. Notify the Controller and Financial Aid Office of scholarship adjustments. * Maintain student athletic files which include physical forms, insurance forms, code of conduct forms, letters of intent, release forms, transfer forms and awards. Maintain database of student athletes. * Assist Athletic Director with NJCAA eligibility and compliance duties and management, including printing transcripts, evaluating each student-athlete's GPA, entering data in NJCAA Audit, and completing requirements as requested by the NJCAA for the review and approval of the Athletic Director. * Assist Athletic Director and coaches with recruiting process, department communications, arranging tours for new or prospective student athletes, mass recruiting mailings, and scheduling athletic orientations. * Organize and assist with the fundraisers for each sport. Create flyers and prepare mass mailings associated with fundraisers and maintain databases. Collect and deposit funds to the Business Office. Prepare income statements and monitor agency accounts. * Assist with the update and distribution of student athlete handbooks. * Assist with Student/Athlete Evaluations - check in all student/athlete evaluations. Maintain a "late list" and read all evaluations as a screening step prior to submission to the Athletic Director. Provide information to exiting athletes on NAIA and NCAA compliance. * Collaborate with other departments as needed for athletic eligibility requirements and tracking of academic progress. * Assist with athletic camps for all sports. Provide communication and marketing materials, register students, maintain databases, count and deposit funds to the Business Office, and create certificates for each camper. * Complete Equity in Athletics report required yearly by the U.S. Department of Education for Title IV funding. * May work evenings or weekends as needed for Athletic operations. * Other duties within the scope of this position as assigned by their supervisor. REQUIRED QUALIFICATIONS: * Associate degree in a related field (equivalent combination of education and experience may be substituted). * Demonstrated keyboarding ability. * Ability to effectively deal with the public. * A comprehensive command of grammatical structure, spelling, punctuation, and the ability to compose, in good form, various correspondences. PREFERRED QUALIFICATIONS: * One (1) year experience in secretarial position. To apply: Interested candidates must submit a cover letter, resume, and contact information for three (3) professional references via email to: *************** (Attn: Human Resources, 62249 Shimmel Rd, Centreville, MI 49032). Applications will be reviewed beginning on or after October 24, 2025. Applications received after this date may receive limited consideration. Glen Oaks Community College prohibits discrimination on the basis of sex or any other protected characteristic under applicable local, state, or federal law in employment or access to educational programs or activities. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at glenoaks.edu/nondiscrimination. This organization participates in E-verify. For more information, please visit the DHS E-verify site.