Senior administrative assistant jobs in Kansas City, MO - 153 jobs
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Executive Assistant
Taylor-Made Team-KW Key Partners
Senior administrative assistant job in Prairie Village, KS
Looking for a sharp, detail-minded Executive Assistant who thrives in an in-person, fast-paced environment. If you're the type who anticipates needs before they're spoken and loves keeping a business running at peak efficiency, we want to meet you. Target salary is $70K-best fit for someone who knows their value and brings their A-game daily.
About Us
We are a high-performing, service-driven real estate team that moves fast, communicates clearly, and takes pride in delivering an exceptional client experience. We value professionalism, follow-through, and adults who can manage themselves without hand-holding.
We're looking for a strong Executive Assistant who thrives in a busy environment and knows how to keep leaders organized, protected, and operating at their best.
Position Overview
This role works directly with the Team Lead and is central to keeping the business running smoothly. You'll manage priorities, organize information, keep systems tight, and help ensure our clients and team receive a consistently high level of service.
If you're resourceful, detail-obsessed, steady under pressure, and naturally anticipate needs, you'll fit right in.
This is a fully in-person position. We work closely as a team and need someone who is present, engaged, and part of the daily rhythm of the business.
Key Responsibilities
Manage calendars, appointments, inboxes, and overall priority flow
Coordinate meetings, deadlines, and project timelines
Prepare documents, listing packets, presentations, and reports
Assist with real estate paperwork and transaction milestones
Maintain well-organized digital systems (files, CRM, templates)
Handle email and client communication with professionalism
Support marketing tasks including social scheduling, listing materials, and events
Look ahead, anticipate needs, and solve problems before they land
Serve as a reliable first point of contact for clients and vendors
Qualifications
2+ years of administrative or executive support experience
Real estate experience is helpful but not required
Excellent organization, communication, and time-management skills
Tech-confident (Google Workspace, MS Office, CRM systems)
High attention to detail and accuracy
Ability to work independently and maintain confidentiality
Solutions-focused mindset with no drama and no ego
Compensation & Benefits
Salary: Target compensation is $70,000, depending on experience (this role is built for candidates comfortable in that range)
Benefits: Access to our team health coverage options with employer contribution (specific plans may change as the business grows)
401(k)
Paid time off and major holidays
Long-term growth potential as our team expands
A supportive, professional environment where your work genuinely makes a difference
Employment Type
Full-time, in-person only
$70k yearly 4d ago
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Executive Assistant
Mainline Services, LLC 4.9
Senior administrative assistant job in Kansas City, MO
Mainline Services is seeking a highly organized and experienced Executive Assistant to provide administrative support to our executive team. The ideal candidate will possess excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. This role will play a crucial part in ensuring the smooth operation of our executive office and facilitating effective communication within the company.
Responsibilities
Provide administrative support to the executive team, including but not limited to scheduling meetings, managing calendars, and making travel arrangements.
Prepare and edit correspondence, reports, presentations, and other documents as needed.
Coordinate and facilitate internal and external communications, including answering phone calls, responding to emails, and interacting with clients, vendors, and stakeholders.
Assist in the preparation of agendas and materials for meetings, take meeting minutes, and follow up on action items.
Conduct research and compile data to support decision-making processes.
Manage and maintain executive files, records, and databases.
Coordinate special projects and events as assigned by the executive team.
Act as a liaison between executives and other departments within the company.
Perform general office duties such as ordering supplies, organizing office space, and assisting with other administrative tasks as needed.
Qualifications:
Proven experience as an executive assistant or similar role, preferably in the construction or railroad industry.
Proficient in Microsoft Office Suite and other relevant software applications.
Excellent communication skills, both written and verbal.
Strong organizational and time-management skills with the ability to prioritize tasks.
Ability to maintain confidentiality and exercise discretion in dealing with sensitive information.
Detail-oriented with a high level of accuracy in work.
Ability to work independently with minimal supervision and as part of a team.
Flexibility to adapt to changing priorities and deadlines.
Professional demeanor and interpersonal skills.
This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Management may assign or reassign duties and responsibilities to this job as needed.
$40k-53k yearly est. 3d ago
Temporary Front Office Coordinator/ Administrative Assistant
Morgan Hunter 3.9
Senior administrative assistant job in Overland Park, KS
Our client is looking for a positive and friendly Temporary Front Office Coordinator/ AdministrativeAssistant to join their organization! This position is the perfect role for someone who prides themselves on communication and professionalism.
Responsibilities:
Maintain great customer service and professionally represent the company when welcoming visitors
Answer and direct all incoming phone calls. Take messages, transfer calls to appropriate party and provide overall information to callers
Scheduling appointments and maintaining calendars
Maintain a safe and clean reception and kitchen area.
Monitor office supplies and order when needed
Process all incoming and outgoing mail.
Scan, file and index documents as requested
Assist with invoice data entry and processing
Provide a wide range of administrative support
Qualifications:
1 or more years' previous experience in a front desk position
Proficiency with Microsoft Office Word, Excel, PowerPoint and Outlook
Excellent communication (written & verbal) and proofreading skills
Positive, friendly, and energetic demeanor
Demonstrated strong interpersonal communication skills
Excellent organization skills with strong attention to detail
Ability to adapt quickly and be flexible in a dynamic work environment
$32k-40k yearly est. 1d ago
Executive Assistant
Twenty-First Century Communications Corp 4.3
Senior administrative assistant job in Mission, KS
IDEOLITY is a managed technical services provider (MSP) based in the Kansas City area (Mission, KS) with deep experience in supporting nonprofit, professional service and administrative organizations. We provide comprehensive I.T. services including help desk support, project planning and execution, acquisition of hardware and software and subscription management. IDEOLITY works closely with clients to support the I.T. components of accreditation, compliance, insurance and expansion
POSITION SUMMARY:
The Executive Assistant is a key role that directly supports the executive team. Primary duties include team and client meeting preparation, handling office logistics such as e-recycling, doing research, writing documentation and preparing reports. The Executive Assistant works full-time at our offices in Mission, KS.
Job description details:
ESSENTIAL DUTIES AND RESPONSIBILITIES
Maintaining strict confidentiality is of utmost importance!
Provide executive support (e.g. prepare and document weekly team meetings)
Communicate clearly, concisely and professionally with team members and clients, both in person and in written form.
Achieve mastery of IDEOLITY's Professional Services Automation, quoting software and other software tools.
Maintain inventory and ensure that in-house assets are documented and accounted for.
Interact with various 3rd party vendors to ensure coordination when required.
PREFERRED REQUIREMENTS
Possess superior organizational and communication skills.
Associate degree plus at least three years related work experience, or 4-year college degree and two years related work experience.
Experience in courteous direct client support.
Familiarity with typical office and line-of-business software
HOW to APPLY:
Please submit your resume and brief statement which outlines applicable qualifications, identifies long and short-term career goals and describes why working with a professional I.T. team of 15-20 team members is appealing.
COMPENSATION and BENEFITS: The Executive Assistant is an hourly employment position. The expectation is for a 40-hour work week. IDEOLITY provides a compensation package including health insurance, plus company-paid short- and long-term disability insurance for all employees. Employee 401(k) contributions are matched up to 4 percent. Time off includes typical national holidays plus earned PTO. The pay rate is a function of qualifications and experience, and we will interview aspirational as well as seasoned candidates.
About IDEOLITY's Culture:
Key points:
Put clients first, always, by thinking ‘Big Picture' while minding the details.
Treat all people with dignity, respect, and kindness.
Allow for safe places for others to share their voice; encourage creative approaches to problem-solving.
Always strive for improvement; continue to learn.
Own your work, action, and mistakes - no one is perfect.
WORKING CONDITIONS AND DEMANDS: The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Working Conditions: General working conditions are in a professional office environment. Local travel is expected to client and vendor locations.
Physical Demands: While performing duties of this job, team members are regularly required to sit, walk, and stand; speak and hear; both in person and by telephone; use hands repetitively to manipulate, handle, feel, or operate standard office equipment; reach with hands and arms; and occasionally lift 30 pounds.
Mental Demands: While performing the duties of this job, team members are regularly required to use written and oral communication skills; read, analyze, and interpret data, information and documents; analyze and solve non-routine and complex problems; use math and logical reasoning; observe and interpret situations; learn and apply new information or skills; perform detailed work on multiple, concurrent tasks; work under deadlines with frequent interruptions.
$35k-46k yearly est. Auto-Apply 60d+ ago
Executive Assistant - Business Operations
Kansas City Royals 3.8
Senior administrative assistant job in Kansas City, MO
Job Title: Executive Assistant - Business Operations Job Summary: The Executive Assistant will provide support to our President, Business Operations as well as C-Suite Executives in the business office from time to time. The ideal candidate must be self-motivated, exhibit interpersonal and technical skills as well as maintaining a high-level of confidentiality and discretion. We are seeking an experienced administrative professional who is proactive and able to pivot as business needs arise.
Position Accountabilities/Responsibilities:
Organize, manage, and coordinate executive calendar, engagements, and travel schedule, such as flight and hotel arrangements
Planning and coordination of staff and external events including dinners, lunches and after hour activities
Coordinate with other stakeholders on various meetings and events that include high-level personnel
Must always display exceptional communication and customer service to stakeholders of the Royals organization
Prepare internal and external correspondence including meeting minutes, agendas, presentations, and materials
Utilize Concur Expense System to assist with processing expenses on behalf of the Executive Suite
Efficiently assist in prioritizing deadlines and other matters that may arise
Must exhibit detail-oriented behavior with extreme attention to detail
Possess ability for creative problem solving and to collaborate with others
Communicate directly and on behalf of executives with all members of the Royals organization
Others duties as assigned
Position Qualifications, Skills, and Experience Required:
Bachelor's degree, preferably within Business Administration or Communications
Minimum of 8 years' experience as EA to a C-suite or similar level professional
Proficient in Microsoft Office and Zoom and similar video meeting platforms (Outlook, Word, Excel, Teams, and PowerPoint)
Strong written and verbal communication skills
Excellent organizational and interpersonal skills
Team player with emotional maturity/emotional intelligence and ability to be effective independently
Ability to handle confidential information with discretion and integrity
Physical Requirements:
Ability to lift items weighing as much as 25 pounds
Must be able to work in a seated position for majority of workday
Must be able to be productive utilizing a computer keyboard and telephone
Must be able to be productive in a work environment where the noise level can be high at times
Must be comfortable walking to navigate the facility to access the office, concourse, etc.
Must be able to work extended hours and/or weekends as required by deadlines and event scheduling
The physical demands described here are representative of those that may be met by an employee to successfully perform the essential functions of this job. This role is a Full-Time, Exempt opportunity that is eligible for Company Benefits, 401K, and PTO. This role is expected to have a standard 40-hour work week.
$51k-59k yearly est. 4d ago
Executive Assistant
JVS 3.2
Senior administrative assistant job in Kansas City, MO
The Executive Assistant is responsible for providing comprehensive support to the Executive Director, as well as to the executive team and board of directors. This dynamic position requires the ability to be proactive, think critically, have strong attention to detail and manage multiple projects in many different areas.
Administrative Support to Executive Director
Supports the ED in her day-to-day responsibilities, including managing calendars, planning meetings, preparing materials and other administrative tasks
Tracks ED's commitments, goals, projects, tasks and deadlines
Works on special projects as assigned by ED, handles projects expeditiously and proactively; follow-through to successful completion
Researches and follows up on emerging issues
Coordinates Relationships with and Supports Board of Directors
Manages all scheduling and meeting logistics for board and committee meetings.
Assists executive team in preparing materials for board and committee meetings
Drafts minutes to record board and committee meetings in a timely manner
Assists board president with scheduling and communication needs
Support for Administrative and Program Activities
Collaborates with admin in scheduling, logistics and communication for staff meetings, events, committees
Manages intranet site to ensure information is relevant, comprehensive, and up to date
Supports compliance activities by developing and monitoring internal reporting processes
Other Duties As Assigned
Requirements
Qualifications
BA required, can be substituted with equivalent experience.
At least 3 years experience in administration, project management, office management or related field
Working Conditions and Physical Effort
Hours- 40 hours per week, flexible in person schedule
Occasional travel to meetings or to make purchases in personal vehicle with mileage reimbursement
The work is typically performed in an interior temperature-controlled office work environment. Position requires prolonged periods of sitting at a desk and working on a computer.
Position requires occasional bending, squatting, sitting, standing, pulling, pushing, lifting, and moving items that may weigh up to 25 lbs.
Salary Description $50,000 - $60,000 / year
$50k-60k yearly 10d ago
Lead Executive Assistant/Staffing coordinator
Yadkin Valley Cabinet Co 4.0
Senior administrative assistant job in Kansas City, KS
Yadkin Valley Cabinet Co., Inc. was established in 1989 and has witnessed a tremendous amount of growth in a short period of time. We implement cutting edge technology that permits us to be competitive in all aspects of cabinet production.
Job Description:
The primary responsibilities for this role include managing administrative/executive assistants and providing administrative support to one or more of the consulting teams. This role works closely with the local Operations Manager. Other responsibilities include planning activities for the office and liaising with both consulting staff and operational staff to ensure that the office runs smoothly. Excellent attention to detail and the ability to effectively multi-task are critical.
Responsibilities include:
Typing/formatting/proofreading proposals, presentations, legal and expert economic reports including compilation, peer review, and ensuring quality control; photocopying, filing and providing phone coverage to team as needed
Creating Word, Excel and PowerPoint files that adhere to company identity and document standards
Entering new opportunities, checking conflicts, and locating client and project information using NERA's global database
Preparing monthly billing letters and following up with NERA billing team and clients
Organizing case documents and preparing materials for internal and client meetings
Managing Outlook calendars
Planning and booking domestic and international travel; coordinating international visas and ensuring passports are current; preparing detailed itineraries
Preparing, reconciling and tracking expense reporting and reimbursement
Coordinating meetings (internal and external venues) including vendor/AV set up, material preparation, and meal arrangement across multiple time zones.
Respond to service requests, inquiries and complaints over the phone or in person.
Contact and communicate with management, and Department Directors to obtain staffing orders.
Organize the communication and the distribution of all orders and travel request.
Communicate issues or client process changes to senior management staff.
Qualifications
Qualifications
Requirements:
Five years of experience managing administrative staff; five years of experience providing administrative support in a legal or professional services environment, preferably with a global presence
Excellent Communication skills are a must.
Proficient at data entry.
Strong Microsoft Office skills including Word, Excel, PowerPoint and Outlook
Excellent communications and proofreading skills; attention to detail
Project management experience
Outstanding client interaction and interpersonal skills
Good judgement and ability to solve problems independently and discreetly
Ability to maintain composure in stressful situations
Ability to anticipate needs of team members by prioritizing responsibilities and managing schedule changes
Self-starter with a high-energy team mentality who enjoys a challenging and professional work environment
Bachelor's degree preferred
Additional Information
All your information will be kept confidential according to EEO guidelines.
$42k-50k yearly est. 1d ago
Executive Assistant (Remote)
Jobgether
Senior administrative assistant job in Kansas City, KS
This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Remote Executive Assistant. In this role, you will provide comprehensive support to executive leadership, playing a crucial part in ensuring that operations run smoothly. You will serve as a trusted liaison, balancing priorities and maintaining effective communication among stakeholders. This position gears towards someone who is proactive and organized, with a strong ability to handle various tasks that contribute to the overall success of the company. Your contributions will directly affect project oversight and team alignment.Accountabilities
Provide comprehensive support to executive leadership, including proactive calendar management, meeting preparation, and follow-up on key action items.
Serve as a trusted liaison between the executive and internal/external stakeholders, ensuring priorities are communicated and executed effectively.
Anticipate needs and resolve scheduling conflicts with sound judgment and discretion.
Act as a central point of coordination to keep cross-functional teams aligned on priorities, timelines, and deliverables.
Monitor progress on departmental initiatives, ensuring accountability and momentum across all stakeholders.
Facilitate communication between teams, escalate issues when necessary, and help remove roadblocks to maintain project flow.
Prepare concise status updates and summaries for executive review.
Drive efficiency and collaboration across the department by implementing best practices and process improvements.
Manage special projects and confidential assignments with a high degree of professionalism and discretion.
Act as a resource for team members, fostering a positive and productive work environment.
Requirements
5+ years of experience in executive support or a related role, preferably within a fast-paced corporate environment.
Demonstrated ability to manage complex calendars, projects, and priorities for senior leadership.
Exceptional organizational skills, attention to detail, and ability to work independently under pressure.
Advanced proficiency in Microsoft Office Suite and project management tools.
Excellent communication and interpersonal skills, with the ability to build strong relationships across all levels of the organization.
Benefits
Base compensation between $65,000 to $75,000 commensurate with experience.
Comprehensive benefits package including Medical, Dental, Vision, and Prescription Drug Coverage.
401k Plan and Wellness Program.
Life Insurance and Tuition Reimbursement.
Paid Time Off and Paid Parental Leave.
Adoption Services among other benefit plan options, subject to eligibility requirements.
Flexibility to work from home one day per week.
Why Apply Through Jobgether? We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best!Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.#LI-CL1We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
$65k-75k yearly Auto-Apply 1d ago
EXECUTIVE ASSISTANT (NM) - COMBAT
Jacksongov
Senior administrative assistant job in Kansas City, MO
It's fun to work in a company where people truly BELIEVE in what they're doing!
We're committed to bringing passion and customer focus to the business.
Department: COMBAT
Grade: 170NM
Salary: $22.29/hour
Job Duties:
Supports the department head and other staff, assists in planning, developing, and implementing training and meeting arrangements, preparing productivity reports and other reports for the department personnel as necessary.
Maintains all correspondence and filing between the department and outside agencies, including performance evaluation records, and other personnel-related documents.
Associate is the primary contact for the public and other agency inquiries, providing information and assistance.
Orders distributes, and maintain inventory of supplies, and provide back-up support for assigned positions, providing support for special projects and or other office duties
Minimum Qualifications:
Associate's Degree from an accredited college or university or three (3) years of executive level administrative experience.
A combination of relevant education and experience will be considered in lieu of a degree.
Depending on the needs of the assigned department, certification as a Notary Clerk may be required.
Must submit to/pass background and drug screen.
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
$22.3 hourly Auto-Apply 60d+ ago
Senior Administrative Assistant
State of Kansas
Senior administrative assistant job in Shawnee, KS
Job Posting Agency Information: The purpose of the Kansas Board of Cosmetology is to protect the health and safety of consumers by licensing and providing oversite to all of the cosmetology, body art, and tanning professions. * Who can apply: Anyone
* Classified/Unclassified Service: Unclassified
* Full-Time/Part-Time: Full-Time
* Work Schedule: 8AM - 5PM
* Eligible to Receive Benefits: Yes
* Veterans' Preference Eligible: Yes
* Application Deadline: Open Until Filled
Compensation:
* Hourly Pay: $18.00 - $20.00
* Note: Salary can vary depending upon education, experience, or qualifications.
Employment Benefits:
* Comprehensive medical, mental, dental, vision, and additional coverage
* Sick & Vacation leave
* Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
* Paid State Holidays (designated by the Governor annually)
* Fitness Centers in select locations
* Employee discounts with the STAR Program
* Retirement and deferred compensation programs
Visit the Employee Benefits page for more information
Job Description:
Front Office Management
Opens and sorts all incoming office mail and completes a mail money log. Manages office appointments, office email, visitors, general inquires, forwarding calls and the office calendar. Assist with researching and resolving online access issues. Maintains contact cards for agency and board members. Requests and updates contact information for other state boards. Tracks and receives all office deliveries and supply requests. Prepares and submits office supply requests to the Assistant Director. Monitors and maintains office supply storage area.
Licensure Maintenance
Responsible for receiving and maintaining all education documents including pulling exams, scanning high school transcripts and inserting into database, may assist with uploading all training documents.
Other Duties as Assigned
Primary support to Licensing Director. Provides support to SeniorAdministrativeAssistant that processes practitioner renewals and printing of renewed licenses. Completes miscellaneous duties as assigned by the supervisor, executive director, or board members.
Compliance Outreach and Newsletter Contribution
Performs proactive outreach to licensees and businesses by phone and email to encourage compliance and answer questions. Logs outreach activities and reports results. Contributes insights and compliance tips from check-ins to the agency newsletter.
Post Card Renewals
Sending postcard renewal reminders to practitioners and establishments to prompt timely license renewals.
50 Years of Service Recognition Program
Responsible for organizing the recognition program for licensees. This includes selection,preparation of the award letter, creation of the award certificate, and submitting to the Newsletter editor.
Minimum Qualifications
One year of experience in general office, clerical or administrative support work. Education may be substituted for experience as determined relevant by the agency.
Prefer one year of experience.
Special knowledge, skills and abilities
High level of organizational and communication skills. Skill in critical thinking and decision making. Ability to interpret laws and regulations. Ability to establish and maintain effective working relationships with associates and the public. Ability to communicate effectively both verbally and in writing. Ability to work independently. Ability to develop and maintain efficient workplace procedures and desk processing.
Post Offer Requirement:
Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.
If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at ************. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions
Recruiter Contact Information:
Name: Sarah Aasen
Email: ******************
Mailing Address: 915 SW Harrison Street, Suite 260, Topeka, KS 66612
Job Application Process:
* First Sign in or register as a New User.
* Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
* Upload required documents listed below for the Careers> My Job Applications page.
* Start your draft job application, upload other required documents, and Submit when it is complete.
* Manage your draft and submitted applications on the Careers> My Job Applications page.
* Check your email and My Job Notifications for written communications from the Recruiter.
* Email - sent to the Preferred email on the My Contact Information page
* Notifications - view the Careers> My Job Notifications page
Helpful Resources at jobs.ks.gov: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions"
Required Documents for this Application to be Complete:
Upload these on the Careers - My Job Applications page
* DD 214 (if you are claiming Veteran's Preference)
Upload these on the Attachments step in your Job Application
* Resume
* Letter of Interest / Cover Letter
How to Claim Veterans Preference:
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran's Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to *************************, or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Docking State Office Building
915 SW Harrison St, Ste. 260,
Topeka, KS 66612
Equal Employment Opportunity:
The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
$18-20 hourly 18d ago
Executive Assistant
JCCC
Senior administrative assistant job in Overland Park, KS
Executive Assistant
Department: Student Success & Engagement
Type of Position: Full-time Hourly
Exemption Status: Non-Exempt
Work Schedule, Hours per week: Monday-Friday, 8:00 AM to 5:00 PM, 40 hours per week
Opportunity for hybrid schedule: Yes
Starting Salary Range: $23.16-$29.97 and determined based on relevant years of work experience provided on application and resume.
Position Summary: Provide high-level administrative, clerical, and analytical support for the Student Success Branch of Johnson County Community College (JCCC), serving as the primary point of contact for those reaching out to the Vice President of Student Success and Engagement.
Required Qualifications:
Associate's degree and 3+ years of experience in administrative support work.
Experience may substitute for degree.
Position Details: Job duties include but are not limited to:
Handle operational duties to allow senior leaders to focus on higher-level strategic tasks. Facilitate effective and efficient operations across Student Success and Engagement by managing administrative aspects of the day-to-day activities, including creating and distributing correspondence, editing and proofreading documents, developing reports, processing invoices, and supporting general branch operations.
Collaborate closely with branch personnel and other AdministrativeAssistants on matters related to Student Success and Engagement operations and activities. Coordinate with the President's office and other Cabinet-level offices to schedule and organize internal and external meetings.
Maintain the Vice President's complex calendar, ensuring it is followed and respected. Resolve overlapping commitments and protect time for shifting priorities. Coordinate with various internal and external calendars.
Arrange travel plans, itineraries, and agendas using Concur.
Compile, review, and distribute the monthly branch report to the President's office in an accurate and timely manner. Coordinate closely with senior leaders in the process and provide accurate and complete information and updates to all stakeholders.
Maintain budget expenditures and process budget transfers and requisitions. Oversee budget submission forms and enter budgets into the Banner system.
Create and maintain files related to the branch and manage, store, and disseminate information, ensuring security and compliance of all files. Store documentation such as meeting minutes, background checks, disciplinary records, deceased student files, and other sensitive records. Assist with reports, presentations, and communications. Analyze and interpret data to produce reports.
Keep branch tools, such as listservs, staffing function charts, and organizational charts, current and up to date.
Coordinate branch meetings, leadership retreats, special events, and activities. Assist with the planning and logistics of such activities, contributing to event/meeting details, assisting with set up, handling catering details, and problem-solving on the day of event/meeting.
Manage online user access requests and permissions, determining and providing appropriate levels of Banner access for staff members.
Provide customer service and guidance to those in need of services from the branch, including internal and external students, customers, and stakeholders. Ensure faculty, staff, students, or other visitors are assisted in a welcoming and responsive manner.
Provide a bridge for smooth communication between the Student Success department and other internal departments, demonstrating leadership to maintain credibility, trust, and support. Display initiative, discretion, and a high level of independent judgment at all times.
*Other duties as assigned.
To be considered for this position we will require an application, resume, and cover letter.
*Unofficial transcripts are required for all Adjunct faculty and Faculty positions.
Benefits Category
For Full‑time Employees:
Health insurance with some employer paid options.
Life insurance & AD&D (employer provided)
Retirement plans (403(b), 457(b), and KPERS)
Employer paid 8% contribution into a 403(b) no match required
Paid time off (vacation, sick, personal, and floating holidays)
14 days of paid holidays
Full tuition reduction for JCCC credit courses (for employee and eligible dependents)
Tuition reimbursement / assistance for non‑JCCC courses for employee
And many more!
Additional Incentives:
Free access to the Gym on campus for all employees and dependents
Discount to the Hiersteiner Child Development Center
Snow days
Professional development funding and training opportunities
Mentorship program
Recognition and awards programs
Employee wellness programs
About JCCC:
Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture - not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.
Mission: JCCC inspires learning to transform lives and strengthen communities.
Vision: JCCC will be an innovative leader in equitable student access, learning and success
Equal Employment Opportunity:
JCCC is an equal opportunity employer and equal access institution. JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran's Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws.
Inquiries concerning JCCC's compliance with its nondiscrimination policies (including Title IX, Title VI and Section 504 inquiries) may be referred to a Title IX Coordinator (****************), or Director of Human Resources, or the Dean of Students and Learner Engagement at Johnson County Community College, 12345 College Blvd, Overland Park, KS 66210, ************; or to Office for Civil Rights, Kansas City Office, U.S. Department of Education, One Petticoat Lane, 1010 Walnut Street, Suite 320, Kansas City, MO 64106, Telephone: ************, Facsimile: ************, Email to: *********************.
Disclosure:
If you need any assistance throughout the search process, please reach out to the ***********. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.
Duties and responsibilities, as required by business necessity, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.
If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at ************, or email ***********.
$23.2-30 hourly 4d ago
Administrative Associate - UMKC Foundation, School of Dentistry
University of Missouri System 4.1
Senior administrative assistant job in Kansas City, MO
Administrative Associate, School of Dentistry Office of Alumni and Development Purpose: Administrative Associate, School of Dentistry Office of Alumni and Development will serve as administrative liaison for the School of Dentistry. Organizational Relationship: The Office of Alumni Relations in the UMKC Division of Advancement and the UMKC Foundation will be the hiring office for this position. Alumni Relations supports involvement and engagement of alumni across the university through events, philanthropy, mentorship of students, activities and by serving as a voice for more than 139,000 alumni who graduated from or attended UMKC. Alumni Relations works in conjunction with the Alumni Association to support, strengthen and unite our robust community of UMKC alumni.
Essential Duties:
* Administrative Oversite -
* Point of first contact for the School of Dentistry Office of Alumni and Development
* Spearhead Social Media Presence
* Order supplies, prepare meeting materials, schedule rooms, and submit maintenance requests
* Assist with all Alumni and Development activities and events including but not limited to mailings, stewardship, email communications, magazines, donor visits prep, event coordination and event staffing
* Maintain alumni data within CRM system, Ellucian Advance
* Ad hoc administrative duties, as needed
* Midwest Dental Conference (MDC) -
* Work with the Conference Director and Program Committee to identify speakers and programming. Manage all aspects of MDC speaker contracting, speaker needs, room reservations, AV requests, stewardship and speaker hosts
* Contribute to marketing materials of speakers
* Assist with MDC attendee registration
* Work with the Conference Director to develop prospectuses for exhibitors, manage exhibitor registration, receipts, confirmation, manage exhibitor equipment needs, and stewardship of participating exhibitors
* Help facilitate mailing for all reunions and assist with class reunion representatives
* In collaboration with School of Dentistry Continuing Education personnel, assist with maintaining compliance with ADA CERP and AGD PACE certifications as it pertains to the Midwest Dental Conference
* Maintain attendee records for reports and audits and attendee verification, management of course codes, evaluations and stewardship.
Environmental Demands
This position does not require unusual physical ability. Little physical exertion is involved, although considerable pressures exist; the ability to handle tension and stress in a positive manner is required. No risks or discomforts are imposed upon this position by the physical surroundings or job situation. Occasional travel, frequent evening and weekend work are required. A valid driver's license is required.
Salary Hiring Range: Up to $22.00 per hour, Commensurate with education, experience, and internal equity.
Required Education and Experience: A bachelor's degree and a minimum of two years of applicable experience. Must demonstrate a desire to set own priorities in accordance with the team needs and deliver on complex project deliverables and deadlines.
Preferred Qualifications:
* A minimum of 3 years of experience.
* Excellent computer skills, including proficiency with Microsoft Office Suite is preferred with emphasis on Excel and Word with the ability to apply knowledge.
* Previous experience with event planning, project management and/or continuing education preferred.
* Previous experience using social media platforms with experience in social media marketing preferred.
Work Status: Full Time, benefit eligible staff position with UMKC Foundation. In office, 8:00am -5:00 pm Monday - Friday. Nights and weekends are required; advance notice will be provided.
Flexible schedules and limited telework arrangements may be available with manager's approval.
UMKC: The University of MissouriKansas City is located in the heart of Kansas City, one mile from the famed KC Plaza District. Kansas City is home to the Kauffman Center for Performing Arts, KC Chiefs, KC Royals, Sporting KC, and is home to world renowned BBQ. Rich in diversity, culture, and sports, UMKC is a traditional university with a host of professional schools located in a robust urban setting.
About the UMKC Foundation: The UMKC Foundation is a separate but affiliated enterprise that is devoted to raising funds for the University of Missouri-Kansas City, and for exercising fiduciary responsibility over endowments and other philanthropic investments made to UMKC. If interested, please use link below to apply.
Application Materials
To be considered for the position, you must provide your resume/CV with appropriate attachments directly to UMKC Foundation at the link below:
Apply Now
The Foundation is a separate organization outside of the university. Do not apply to the posting available on the university careers page. All application materials must be submitted directly to the Foundation to be fully considered.
Other Information
If you are interested in helping grow the culture of philanthropy that supports UMKC, please send your cover letter and resume, submissions and/or inquiries to: **************************.
The UMKC Foundation is a separate but affiliated enterprise devoted to raising funds for the university and for exercising fiduciary responsibility over endowments and other philanthropic investments made to UMKC. To learn more about UMKC Foundation, visit umkcfoundation.org.
The UMKC Foundation is an equal opportunity employer.
To request ADA accommodations, please call the Office of Equity & Title IX at ************.
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$22 hourly 1d ago
Executive Assistant/ Admin Assistant II
Mindlance 4.6
Senior administrative assistant job in Saint Joseph, MO
Duties:Tasks would include developing Power Point presentations, scheduling and planning meetings with project members and external vendor, reserving conference rooms, calendar maintenance, updating master project documents for distribution to project team and overall administrative coordination of project related tasks.
Skills:Highly Proficient in MS Word, Excel, Power Point and Outlook. Excellent written and verbal communication skills. Strong attention to detail and organizational skills. High degree of initiative, accountability, accuracy, problem solving ability and follow-up skills. Strong customer service skills and the ability to maintain confidentiality.
Education:High School Degree and 2 yrs related work experience.
Qualifications
Education:High School Degree and 2 yrs related work experience.
Additional Information
All your information will be kept confidential according to EEO guidelines.
$31k-42k yearly est. 1d ago
Executive Assistant
A&K Railroad Materials Inc. 4.3
Senior administrative assistant job in Kansas City, KS
Job DescriptionDescription:
A&K Railroad Materials Inc. is a leading supplier of new and used railroad track materials. A&K has sales offices, and a network of storage and distribution facilities strategically located throughout the United States. Together, these offices and inventory locations maintain an extensive and comprehensive inventory of track materials across the nation. Our mission is to provide innovative solutions to promote lasting railway infrastructure.
The Executive Assistant position provides high-level administrative support to both the Executive Vice President of Sales and the Executive Vice President of Operations, while also assisting with day-to-day office management tasks. This individual will play a key role in improving efficiency across multiple departments, coordinating communication, organizing schedules, and ensuring seamless execution of operational and sales initiatives. The position offers the opportunity to learn about the railroad material supply industry, gain exposure to nationwide operations and sales efforts, and work closely with senior leadership.
Provide comprehensive administrative support to the EVP of Sales and VP of Operations, including drafting and editing emails, memos, reports, and internal communications.
Manage complex calendars, schedule and coordinate meetings, prepare agendas, and send reminders for both executives.
Answer and direct phone calls and serve as a primary point of contact for internal and external inquiries.
Assist in the preparation of presentations, proposals, and reports for executive and customer meetings.
Support data entry and management within A&K's enterprise and CRM systems, ensuring accuracy and timeliness.
Coordinate and arrange domestic and occasional international travel for both executives, including flights, lodging, and itineraries.
Work collaboratively with regional sales personnel, operations teams, and other departments to support key initiatives and special projects.
Manage and oversee general office operations, including ordering supplies, coordinating office services, and ensuring a professional and organized work environment.
Assist in planning and execution of company events, training sessions, and leadership meetings.
Handle confidential information with discretion and maintain a high level of professionalism in all interactions.
Requirements:
Strong organizational skills with the ability to multitask and manage competing priorities in a fast-paced environment.
Excellent written and verbal communication skills.
High attention to detail and accuracy in data entry and document preparation.
Ability to listen, understand, and follow directions effectively.
Customer service oriented with a proactive and solution-focused approach.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Preferred Qualifications:
2-5 years of experience as an Executive Assistant or AdministrativeAssistant supporting C-Suite or senior executives.
Experience managing multiple executive calendars simultaneously.
Experience preparing professional presentations and reports.
Prior experience with ERP or CRM data entry systems.
College degree or equivalent experience in business administration, sales, or related field.
Prior administrative experience in operations, sales, or office management is a plus.
Compensation & Benefits:
Competitive salary commensurate with experience
Medical, Vision, and Dental Insurance
401(k) with Company Matching
Paid Time Off and Paid Holidays
Career advancement opportunities
$35k-48k yearly est. 12d ago
Executive Assistant
Alynix-BAAM.Tech
Senior administrative assistant job in Lenexa, KS
Job Description
Alynix-BAAM.Tech is seeking a highly organized, proactive, and resourceful Executive Assistant to support our Chief Executive Officer (CEO). This role is instrumental in enhancing the CEO's effectiveness by providing exceptional administrative and operational support, ensuring that day-to-day activities run smoothly and strategically. The ideal candidate is a detail-oriented, strong communicator and a trusted partner who thrives in a fast-paced, high-growth environment.
Job Summary:
The Executive Assistant to the CEO will manage schedules, communications, and logistics while serving as a key point of contact between the CEO and internal/external stakeholders. This individual will be responsible for preparing materials, coordinating meetings and travel, managing sensitive information, and supporting special projects and company initiatives led by the CEO.
Key Responsibilities:
Executive Calendar & Schedule Management: Manage the CEO's calendar, including scheduling internal and external meetings, prioritizing appointments, and anticipating scheduling needs.
Documentation & Reporting: Prepare and manage executive documents, presentations, reports, proposals, and data summaries with a high degree of accuracy.
Communication & Correspondence: Draft, proofread, and manage professional communications on behalf of the CEO. Act as a liaison between the CEO and internal teams, clients, and partners.
Meeting Preparation & Support: Organize meetings, prepare agendas, take detailed notes, and track follow-up tasks to ensure action items are completed.
Project & Initiative Support: Assist in tracking and supporting key business initiatives and projects led by the CEO, ensuring timely progress and alignment across departments.
Information Management: Handle confidential and sensitive information with discretion. Maintain organized digital and physical filing systems.
Travel & Logistics: Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, and expense reporting.
Cross-Functional Collaboration: Coordinate and communicate effectively with all departments to support the CEO in driving company goals and operational initiatives.
Process Improvement: Proactively identify ways to enhance executive workflows, streamline communication, and improve administrative processes.
Qualifications:
Strong organizational and time management skills with impeccable attention to detail.
3+ years of experience as an Executive Assistant supporting C-level executives, preferably in a fast-paced or high-growth environment.
Proficiency in Microsoft Suite and Google Workspace.
Experience with CRM and ERP tools such as HubSpot and Netsuite.
Excellent written and verbal communication skills.
Ability to handle confidential information with professionalism and discretion.
Proactive mindset with strong problem-solving abilities and a sense of urgency.
Ability to work independently while also collaborating with internal teams and external partners.
High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or a related field preferred.
$35k-50k yearly est. 13d ago
Executive Assistant
Jacob Eaton Agency-Farmers Insurance
Senior administrative assistant job in Lenexa, KS
Job Description
Jacob Eaton's Farmers Insurance Agency has a reputation for high performance and client-centered service. His agency offers a wide range of insurance products, including auto, home, life, and business insurance, with a focus on helping clients understand their coverage options and making informed decisions.
As a receptionist at this agency, you'd be joining a high-achieving team with a track record of success. This role provides the chance to develop your sales and leadership skills in a supportive environment that emphasizes both professional growth and customer satisfaction. We are looking for an individual with a proven track record of success and a high level of customer service wants to grow a career in sales.
Benefits
Annual Base Salary Based on Experience
Career Growth Opportunities
Mon-Fri Schedule
Hands on Training
Paid Time Off (PTO)
Dental Insurance
Health Insurance
Vision Insurance
Life Insurance
Retirement Plan
Responsibilities
Answers the phone for all incoming calls
Speaks with direct callers
Send out Certificates of Insurance
Utilize text and email systems to help own these responsibilities
Requirements
High school diploma or equivalent.
Excellent communication and interpersonal skills.
Self-motivated and goal-oriented with a passion for helping clients.
Ability to work both independently and as part of a team.
$35k-50k yearly est. 14d ago
Plant Administrative Assistant
Niagara Water 4.5
Senior administrative assistant job in Kansas City, MO
At Niagara, we're looking for Team Members who want to be part of achieving our mission to provide our customers the highest quality most affordable bottled water.
Consider applying here, if you want to:
Work in an entrepreneurial and dynamic environment with a chance to make an impact.
Develop lasting relationships with great people.
Have the opportunity to build a satisfying career.
We offer competitive compensation and benefits packages for our Team Members.
Plant AdministrativeAssistantServes visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system. Supports plant units as needed.
Essential Functions
Retrieve messages from voice mail and forward to appropriate personnel.
Answer incoming telephone calls, determine purpose of callers and forward to appropriate personnel or department.
Take and deliver messages or transfer calls to voice mail when appropriate personnel are unavailable.
Answer questions about organization and provide callers with address, directions or other information.
Welcome on-site visitors, determine nature of business, and announce visitors to appropriate personnel.
Monitor visitor access and issue passes when required. Ensure all visitors and contractors read and understand company's good manufacturing practices.
Call to schedule appointments and interviews.
Update appointment calendars.
Receive, sort, and route mail and maintain and route publications. Sign for and route all office Federal Express and UPS deliveries.
Maintain fax machines, assist users, send faxes, and retrieve and route incoming faxes.
Submit issue-traks for any needed issue that arises regarding the office.
Coordinate the ordering and receiving of uniforms for employees. Use Oracle to submit requisitions and forward purchase orders for suppliers, distribution and tracking of uniforms.
Create and post all PowerPoint presentations and other communication to the Marlin board.
Keep clean work area and common spaces.
Assist in ordering and coordinating all plant events (Open House, community involvement activities, plant visits, holiday party).
Assist employees with necessary forms, paperwork, and HR systems (Workday, Niagara U, etc.) as needed.
Distribute and track weekly safety talks to supervisors and employees.
Order, receive, and maintain office supplies.
Create and print fax cover sheets, memos, correspondence, reports, and other documents when necessary.
Perform other clerical duties as needed, such as filing, photocopying, and collating.
Regular and predictable attendance is an essential function of the job.
Upload visit log into the splash page monthly
Please note this job description is not designed to contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without prior notice.
Qualifications
Minimum Qualifications:
2 Years - Experience in Field or similar manufacturing environment
2 Years - Experience in Position
0 Years - Experience managing people/projects
*experience may include a combination of work experience and education
Preferred Qualifications:
4 Years - Experience in Field or similar manufacturing environment
4 Years - Experience working in Position
2 Years - Experience managing people/projects
*experience may include a combination of work experience and education
Competencies
This position embodies the values of Niagara's LIFE competency model, focusing on the following key drivers of success:
Lead Like an Owner
Makes safety the number one priority
Keeps alert for safety issues and escalates immediately
Effectively prioritizes tasks based on department goals
Shows respect to others and confronts interpersonal issues directly
Prioritizes resolution of customer issues effectively
Responds promptly and honors commitments to internal and external customers
InnovACT
Makes recommendations to continuously improve policies, methods, procedures, and/or products
Demonstrates adaptability by reacting appropriately to unexpected changes in situations or circumstances
Increases performance through greater efficiency
Find a Way
Seeks to develop technical knowledge through learning from other experts
Understands interdepartmental impact of individual decisions and actions
Seeks solutions rather than placing blame
Empowered to be Great
Consistently looks for ways to improve one's self through growth and development opportunities
Communicates clearly and promptly up, down, and across
Communicates effectively to manage expectations
Education
Minimum Required:
High School Diploma
Preferred:
Associate's Degree
Certification/License:
Required: N/A
Preferred: N/A
Foreign Language
Required: None Required
Preferred: None Required
Benefits
Our Total Rewards package is thoughtfully designed to support both you and your family:
Regular full-time team members are offered a comprehensive benefits package, while part-time, intern, and seasonal team members are offered a limited benefits package.
Paid Time Off for holidays, sick time, and vacation time
Paid parental and caregiver leaves
Medical, including virtual care options
Dental
Vision
401(k) with company match
Health Savings Account with company match
Flexible Spending Accounts
Expanded mental wellbeing benefits including free counseling sessions for all team members and household family members
Family Building Benefits including enhanced fertility benefits for IVF and fertility preservation plus adoption, surrogacy, and Doula reimbursements
Income protection including Life and AD&D, short and long-term disability, critical illness and an accident plan
Special discount programs including pet plans, pre-paid legal services, identity theft, car rental, airport parking, etc.
Tuition reimbursement, college savings plan and scholarship opportunities
And more!
***********************************************
* *Los Angeles County applicants only** Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, the California Fair Chance Act, and any other applicable local and state laws.
Any employment agency, person or entity that submits a résumé into this career site or to a hiring manager does so with the understanding that the applicant's résumé will become the property of Niagara Bottling, LLC. Niagara Bottling, LLC will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.
Employment agencies that have fee agreements with Niagara Bottling, LLC and have been engaged on a search shall submit résumé to the designated Niagara Bottling, LLC recruiter or, upon authorization, submit résumé into this career site to be eligible for placement fees.
$29k-36k yearly est. Auto-Apply 13d ago
Domestic Assistant - EAS - Victoria Park and Surrounds - WA
Silverchain Group
Senior administrative assistant job in Easton, KS
East
Apply
$35k-50k yearly est. 3d ago
Administrative Assistant
Armada Ltd. 3.9
Senior administrative assistant job in Kansas City, MO
Job Description
Type: Full Time
Overtime Exempt: No
Reports To: ARMADA HQ
Security Clearance Required: N/A
******************CONTINGENT UPON AWARD**********************
Duties & Responsibilities:
AdministrativeAssistants compose, type, and enter information into the computer.
AdministrativeAssistants prepare correspondence, documents, mailing labels, and copy data from one record to another and files records accordingly.
The AdministrativeAssistant will receive, sort, distribute mail, separate documents, number forms, and photocopy documents using a photocopier.
Prepare outgoing mail for delivery, to include overnight-express services and use of online express mail services.
Perform general clerical duties related to meetings and teleconferences. Included but not limited to:
Scheduling and setting up of conference rooms
Arranging and disseminating information regarding teleconferences
Attending meetings as requested
Preparing and distributing agendas
Taking minutes/notes on meeting activities
Distributing minutes to appropriate personnel
Coordinating and distributing interoffice communications
Assist in the inventory, maintenance, purchase and dissemination of routine
Collect and disseminate Government Owned Vehicle mileage and maintenance information on a monthly basis or as required.
Maintain shared computer drive file folders for completed Facility Security Assessments (FSA), completed FSA databases, and Facility Security Committee
Assemble and disseminate routine reporting
Act as liaison between FPS field personnel and DHS help desk services in support of IT, telephone and other services. (initiation, follow-up, resolution and close-out of tickets or requests)
Track assigned 3155 case control numbers issued from the FPS Mega Center ensuring all reports have been completed and
As required, provide assistance in support of the FPS Security Management Branch, Law Enforcement Security, Countermeasures, and Protective Security Officer program in areas the organizations facility portfolio, spreadsheets, protective security officer inspection reports and spreadsheet / data base
AdministrativeAssistants monitor HQ assigned tasking suspense
Receive and collect suspense responses from District Commanders and Branch Chiefs.
Prepare suspense correspondence, reports, graphs and charts.
Performs research.
Assist Regional Federal Freedom of Information Act representative in receiving, tracking and proper distribution of FOIA requests.
Maintain training calendar and conference room
Maintain, issue, and control facility keys.
Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting
Preform timekeeping and Human Resources administrative functions and tasks, as
Other duties as assigned
Knowledge, Skills, and Abilities (KSAs):
Demonstrate proficiency in Microsoft Window based computer software and be familiar with basic computer programs to include Microsoft Office Suite.
Accurate spelling, typing and attention to detail are necessary.
Must have ability to compile and organize reports.
Use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.).
Ability to communicate effectively, both orally and in writing.
Resourcefulness and the ability to function in a fast-paced environment.
Maintains professionalism and possesses the ability to interact effectively with others.
Ability to meet planned and unplanned deadlines in a timely manner.
Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift and deposit documents, files and small quantities of office supplies (paper, etc.) in the routine course of daily duties.
Minimum/General Experience:
5 years of administrativeassistant experience.
Minimum Education:
High School Diploma, or equivalent
Disclaimer:
The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ******************
Special Notes: Relocation is not available for these jobs.
ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
$27k-34k yearly est. 17d ago
Administrative Assistant
Architectural Fabrication, Inc. 3.3
Senior administrative assistant job in Olathe, KS
What Brought You Here
Pay range $20.00 - $22.00
Quarterly safety and incentive bonus opportunities
Employee Referral bonus opportunities
Shift Days and Hours Mon- Fri Depart start times 8am-5pm
Benefits starting DAY ONE!
Who You Are:
A highly motivated, detail-oriented, and organized individual who takes pride in their work, wants to perform their role in a timely and efficient manner. Someone who wants to grow in their knowledge and experience while helping the organization to be successful.
What You Will Be Doing:
Greet visitors at the front desk, direct them appropriately
Answer telephones to provide information to callers, take messages, or transfer calls to appropriate individuals.
Process receiving paperwork, File & Track PO's and collaborate with Accounts Payable on receiving and POs as needed.
Administrative functions and backup data entry as required by Management.
Operate office equipment such as fax machines, scanners & copiers, and use computers for spreadsheet, word processing, database management, and other applications.
Complete forms in accordance with company procedures.
Support and participate in the organization's continuous improvement program and product training courses.
Any other duties as assigned.
Duties, responsibilities, and activities may change at any time with or without notice.
Skills You Bring:
Proven working experience in office setting.
Must be able to multi-task, be organized, efficient, and accurate.
Must have excellent communication (written and oral), interpersonal, conflict management, and time management skills.
Experienced user of Microsoft Office suite.
Listening skills and data collection with attention to detail are essential.
Basic Math Skills
Must pass pre-employment screenings to include criminal background check and drug screen,.
Must be authorized to work in the United States
Why Trulite:
Trulite offers the most comprehensive benefit coverage in the industry. We give our employees immediate access to health, dental, vision and life insurance benefits, as well as provide short/long-term disability coverage to protect you financially if non-occupational injury occurs.
We are pleased to offer a comprehensive wellness initiative and a progressive financial training program.
Stay with us for a year and your 401k employer match is 100% vested and immediately becomes part of your ever improving financial plan. This is also true for those who select and contribute to their Health Savings Account. We match on both employee and family coverage to help cover out-of-pocket expenses and if unused continues to grow until needed. The employer match for your HSA, if you choose to participate, is also vested immediately at 100%, improving your financial health.
Trulite bears most of the cost of your benefits. We structured these benefits because we care not only about your physical well-being but your financial health and welfare too. Let us show you why Trulite values you as an employee and how we will help you achieve financial independence.
We are an Equal Opportunity Employer. We embrace and encourage our employees' differences in age, color, disability, ethnicity, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socioeconomic status, veteran status, and other characteristics that make our employees unique.
$20-22 hourly 2d ago
Learn more about senior administrative assistant jobs
How much does a senior administrative assistant earn in Kansas City, MO?
The average senior administrative assistant in Kansas City, MO earns between $30,000 and $55,000 annually. This compares to the national average senior administrative assistant range of $34,000 to $62,000.
Average senior administrative assistant salary in Kansas City, MO