Senior Administrative Assistant Jobs in Knoxville, TN

Job Description Irvey's Ice Cream Co. in Knoxville, TN is looking for one executive assistant to join our 22 person strong team. We are located on 2201 Kerns Rising Way. Our ideal candidate is organized, detailed, Responsibilities Take on all administrative duties. Create and manage schedule for owner's business and personal calendar. Follow up on sales leads. Assist owner in planning and organizing business expansion. Qualifications Proficient in Excel, Word, and Power Point Professional tone in both verbal and written communication. Past experience as an executive assistant to an entrepreneur preferred. We are looking forward to receiving your application. Thank you. Available shifts and compensation: Available shifts all days except Sundays and Saturdays. Compensation is $15.00 - $17.00/hour. About Irvey's Ice Cream Co.: Irvey's Ice Cream Co. is looking for an individual to join our team. Our ideal candidate is self-driven, motivated and trustworthy. Learn more about us at irveys.com. By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

Job Description Title: Admissions Assistant Reports to: Admissions Coordinator General Description of Duties and Responsibilities: The Admissions Assistant is responsible for partnering with families throughout the admissions process, from point of inquiry through student enrollment. This will include assisting in the recruitment and retention of students to sustain and grow GCAs enrollment and assist with clerical office duties, and GCA events. The Admissions Assistant will embody the mission, vision, and core values of GCA while demonstrating a commitment to professionalism and relational support within the GCA community. Essential Job Requirements Professionally and relationally present Grace Christian Academy to prospective families. This includes assistance in systematic and efficient handling of applications, communication with students and their parents, tours of the school, student shadow days, family interviews, arranging admissions screenings, securing necessary student credentials/documentation, and communicating final admission decisions to the appropriate individuals. Become knowledgeable of RenWeb (school database) and maintain consistent formatting of data provided by families when enrolling. Maintain accurate records of tours, inquiries, student status, wait lists, and other admissions-related documents under the leadership of the Admissions Coordinator and Executive Director of Development. Assist in the onboarding of new students to the school. Assist the Admissions Coordinator in collaborating with the Communications and Marketing Director and Graphic Designer to develop admissions-related materials (ads, mailings, web pages, publications, etc.) that represent the school to prospective families and our community. Arrange for teachers, coaches, and students to participate in admissions events as needed. Represent the school at various gatherings and conferences related to admissions. Must be willing to work occasional nights and weekends. Perform other duties related to this position as requested by the Executive Director of Development and the Development Team. Spiritual Must have a clear testimony of personal faith, a passionate relationship with Jesus Christ, and a lifestyle of biblical integrity. Support the Baptist Faith and Message 2000 and The Nashville Statement Loyal to the mission, vision, and core values of GCA. Education Bachelors Degree from an accredited college or university. Willingness to obtain ACSI certification. Experience Work history within a K-12 school or relevant non-profit environment. Experience working as a team player. Proven ability to assist with implementing programs and events. Technical skills Ability to use a computer, fax, telephone, and copy machine. Proficient in basic Microsoft Office applications. Miscellaneous Must have excellent interpersonal skills and a high degree of emotional intelligence. High attention to detail and accuracy. Warm, hospitable personality. A positive attitude and poise under pressure. Must be an effective communicator - professionally, tactfully, and effectively communicating to a wide variety of individuals through written and spoken word. Organization of small- and large-scale admissions events. Must be able to maintain a high level of confidentiality. High level of motivation and personal accountability. A spirit of dedication, commitment, flexibility and responsiveness. Must be comfortable in a multi-tasking environment.

Job Description Join Our Team as an Administrative Assistant at Fiber Network Services (FNS) Website: ********************************* About Us: Fiber Network Services is a premier communications contractor, providing comprehensive fiber optic cable network solutions to major clients such as Cox Communications, Comcast Cable, Crown Castle, and more. We proudly serve five states and Washington D.C., ensuring reliable and high-speed internet connectivity through Fiber Optic and Coaxial systems. Position Overview: FNS is seeking a detail-oriented and proactive Administrative Assistant to join our dynamic team in Knoxville, TN. Key Responsibilities: Provide exceptional organizational and communication support to field managers and employees. Manage billing submittals, invoicing, and processing for subcontractors. Demonstrate familiarity with industry concepts, practices, and procedures. Communicate effectively through phone and email correspondence. Use experience and judgment to plan and achieve goals, employing creativity and latitude. Efficiently track project lifecycles using Excel, Smartsheet, Database applications, or other digital platforms. Requirements: Strong communication skills and a team player mentality. Proficiency in MS Excel and Database Software. Punctuality: 7am daily start time. Willingness to work occasional and planned overtime. Ability to pass drug screening and background check. Fluent in English, with the capacity to read and understand technical instructions. At least 3 years of relevant experience. High School diploma or G.E.D. Perks & Benefits: 401k plan Dental and Health Insurance Paid Holidays Sick Leave Vacation Time 40 hours per week minimum Compensation: Hourly pay rate of $14-$22, depending on experience. FLSA Status: Non-Exempt Physical Requirements: Ability to lift up to 25 pounds. Work Environment: Casual office attire. On-site work only; remote options are currently unavailable. Take the next step in your career and join FNS as our Administrative Assistant. Apply now to become part of our team dedicated to connecting communities through cutting-edge technology.

Job DescriptionDo you have a passion for helping others? Do you enjoy being the first point of contact and putting a smile on people's faces? Do you strive to make a contribution to your team's success daily? If you are looking for a role where you make a difference every day, Mersino wants to hear from you! We are seeking an experienced Receptionist Administrative Assistant to join our Knoxville, TN team! You will perform clerical and administrative functions in order to drive success. The primary responsibility of the Receptionist - Administrative Assistant is to answer and route telephone calls, manage our front desk on a daily basis, and perform a variety of administrative and clerical tasks. Typical Duties and Responsibilities Answer, screen, route, and log incoming phone calls Receive and welcome visitors by greeting, directing and announcing them appropriately Receive, sort and distribute daily mail and deliveries Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Maintain office security by following safety procedures and controlling visitor access Order office supplies and keep inventory of stock Update calendars and schedule meetings Arrange travel and accommodations as required Perform other clerical receptionist duties such as filing, copying, and scanning Adhere to applicable company and regulatory agency environmental, health and safety standards Qualifications Associate degree and three (3) years secretarial or equivalent job experience Knowledge of administrative and clerical procedures Proficient in MS Office and other relevant software applications Knowledge of customer service principles and practice Ability to answer multi-line phone system Specific Expectations Professional demeanor Excellent internal and external customer service skills Ability to work effectively with others Ability to multi-task in a changing environment Excellent written and verbal communication skills Strongly self-motivated, ability to perform tasks with little or no direction Ability to work a flexible schedule to meet job requirements Strong time management and organizational skills Required intermittent periods during which continuous physical exertion is required, such as walking, standing, stooping, climbing, lifting material or equipment, some of which may be heavy or awkward Disclaimer The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time as needed. Mersino is an Equal Opportunity Employer/Veterans/Disabled

Job DescriptionBenefits: Dental insurance Health insurance Paid time off Vision insurance Local food distributor is seeking a full time receptionist/administrative assistant. Duties include answering phones, communicating with staff, managing social accounts and assisting the bookkeeper. Applicant should be personable, reliable and an effective communicator. Hours are 8 am to 4 pm Monday through Friday.

Job Description Statement of Primary Purpose The person in this position supports the admissions onboarding process; conducts pre-enrollment interviews with new students; and supports the operation of the Swain Center. Classification Office Support, non-exempt, Full-time Essential Functions and Responsibilities Perform pre-enrollment telephone interviews with new student applicants to: · Ensure accuracy of application materials · Confirm program selections · Facilitate student access to resources and services as needed · Identify and record retention profile data · Provide telephone follow-up to resolve issues with students having incomplete financial aid applications · Perform other pre-enrollment activities as requested Assist with outreach and communication • Contact students with academic concerns from faculty members • Respond to Admissions emails and phone calls • Utilize the technology platforms to communicate with prospective and current students Provide administrative support at the Swain Center: • Greet students and members of the public • Provide information about college programs and offerings • Assist students with completion of college applications • Collect and process continuing education course registrations • Maintain room schedules • Submit maintenance work orders • Administer building and classroom access • Provide general clerical and assistant support to faculty and staff Additional Duties and Responsibilities Perform other duties as assigned Minimum Qualifications Education Required: High School with at least 5 years’ experience in an office setting Preferred: Associate Degree in Office or Business Administration Knowledge and Skills Excellent computing/word processing skills; excellent oral and written communication skills; office management skills; attention to details and accuracy are necessary. Physical Demands Routine office work. Licensing Requirement Valid NC Driver’s license Working Conditions and Environment Travel may be required for training; possible evening/weekend duties Equipment Operation PC, telephone, copier, document scanner This position description covers the most essential functions and duties associated with this position. Other duties may be assigned by the President or appropriate supervisory personnel. The College reserves the right to alter duties, responsibilities, conditions, working hours, and job title as necessary. Powered by ExactHire:147925

Why Work for Smith Funeral and Cremation? Service At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. Work with leading experts in the funeral and cemetery profession. Benefits Financial assistant programs encouraging employees through education and development in industry related subjects. Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life’s challenges. Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture We value honesty, courage, integrity, ethical behavior and the development of personal growth. We are rooted in the communities to provide a personal touch to every family we serve. We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative role in most of Park Lawn’s individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. Greets and escorts all visitors and their guests. Performs all accounting (AP/AR), inventory, and account reconciliation for the business. Updates Timekeeping system as employees fill out missed punch log. Prepares daily deposit reports and reconciliations Processes and codes all business invoices for payment. Researches invoices and resolve any issues or discrepancies. Receives and records payments from client families. Schedules appointments for the business. Composes and types correspondence as needed. Compiles and reports on statistical data as required by the business. Inputs data into operating system accurately, completely, and timely. Assists client families with processing necessary paperwork and scheduling appointments. Scans, copies and prints as needed. Updates and maintains files and related systems for the business. Serves as business timekeeper and maintains local employee files. Coordinates and maintains office supplies and equipment. Serves as a backup in other administrative functions as needs dictate. Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling. Special projects and other duties as assigned. Competencies Communication Proficiency. Teamwork Orientation. Detail Orientation. Customer Service Orientation. Time Management. Required Education, Experience, Certifications and Licensure High school diploma or equivalent combination of education and experience preferred. Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks. Valid state issued driver’s license in good standing and acceptable driving record. Additional Eligibility Qualifications Ability to read, write, and speak English fluently. Bilingual is a plus. High degree of overall computer proficiency. High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Proficiency with multi-line phone systems and general office equipment. Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner. Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations. Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication. Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment. Attention to detail and follow-through. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The duties associated with this position are generally performed in an indoor office setting. Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds. This position may also require reaching, pushing, and pulling. Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low Overtime is sometimes necessary or required. Travel This position may require up to 10 percent out of area and overnight travel. Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job DescriptionPosition Mission: The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Key Responsibilities: Assist in entering and tracking purchase orders. Assist in organizing, tracking and scheduling tooling certifications. Track expenses for the Knoxville facility. Enter inventory levels into the computer system for purposes of restock and repair. Track job costs and helps support field teams. Follow safety guidelines set forth by PSG and the warehouse manager. Performs other related duties as assigned. Position Requirements: Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Ability to work independently. Education and Experience: High school diploma or equivalent A combination of education and experience will also be considered. Powered by JazzHR JT87JG2guN

Job DescriptionBenefits: Company parties Employee discounts Flexible schedule Opportunity for advancement Training & development We are hiring Administrative Assistants to work in our Clinton Highway office in Knoxville. Immediate start. Full time, seasonal positions, now through end of tax season in mid-April. Pay is based on experience and will be roughly $13/hour. Please call or text Tina at ************ for an immediate interview or call our office at ************. At Jackson Hewitt and its Franchisees, we provide an invaluable service in guiding our clients through the tax codes, rules, and processes. We do this with integrity, quality, and consistency. This is something that the vast majority of taxpayers dont receive from DIY or other assisted providers. We take pride in that. The role you play is critical to our success and together we are Working Hard for the Hardest Working Americans. This is our mission and its a large part of why we work here. Together we are highly passionate about what we do, and how we can help our clients. Doing taxes is much more than filling in some forms. For most Americans, their tax return is the biggest single financial event of the year, and it can be quite an emotional experience. Thats where you come in! We are here to ease their stress and provide expert customer service and tax knowledge. What youll do here: The Administrative Assistant takes calls from customers answering questions or addressing any concerns they may have. Their duties include handling inbound and outbound calls to and from customers, listening to customers' needs or issues, scheduling appointments and providing helpful solutions to their problems. Answer or make calls to clients to learn about and address their needs, complaints, or other issues with products or services. Respond efficiently and accurately to client inquiries, explain possible solutions, and ensure that clients feel supported and valued. Present a professional, courteous, and confident demeanor via verbal and/or written communications. Take ownership in assisting, researching, resolving, or escalating customer issues. Respond to customer queries in a timely and accurate way, via phone. Diligently and accurately document customer records and cases. Engage in active listening with callers, confirm or clarify information and diffuse angry clients, as needed. Make sales or recommendations for products or services that may better suit client needs. Utilize software, databases, scripts, and tools appropriately. Use multiple tools, knowledgebase, and communication skills to effectively research and provide accurate information with the goal of recommending the customers next best action to take towards service completion. Skills youll bring for success: Previous call center or customer service experience a plus High School Diploma/GED or equivalent related business experience preferred Strong written and verbal communication skills Great active listening skills Exceptional interpersonal and rapport building skills Patient and empathetic attitude Strong time management and organizational skills Comfortable working in a fast-paced environment Computer literacy, ability to learn new technologies Phone skills, including familiarity with complex or multi-line phone systems Ability to learn in-depth knowledge of JHs products and/or services

PYA is seeking an Executive Administrative Assistant to join its high-performing and privately-owned firm with a dynamic culture and a strong national reputation. The successful candidate will be a self-starter and strong communicator with responsibilities for general administrative and support services to PYA executives. RESPONSIBILITIES: Support executives including calendar management, scheduling and coordination of client meetings in person, via telephone and video, and travel logistics Maintain confidentiality and work diligently to keep executives on track Edit and create various client deliverables, including reports, project lists, and proposal letters, performing research as appropriate Communicate with clients to request additional information or documentation Enter time, expenses, and other reporting using Salesforce Assists with general office duties and back-up to other Administrative Assistants as needed REQUIREMENTS: 5+ years of administrative experience at a fast-paced professional services firm preferred Detail-oriented individual with the ability to exercise initiative, judgment, and take ownership when dealing with support tasks Strong experience utilizing Microsoft Office, and proficiency in composing and editing documents and communications Polished professionalism including a positive attitude combined with excellent oral/written communication skills Ability to exercise tact, courtesy, and discretion in contacts at all levels - both within and outside the Firm POSITION TYPE: Full-time Office hours are Monday - Friday from 8:30 a.m. to 5:30 p.m. Overtime required ABOUT PYA: Serving clients in all 50 states from offices in seven cities, PYA is ranked by INSIDE Public Accounting as one of the nation's Top 100 largest CPA firms, with the third-highest percentage of female ownership within that group. Forbes has recognized PYA one of America's Best Tax and Accounting Firms for the last two years. Accounting Today has highlighted PYA as “One of the most successful firms in the country.” Modern Healthcare ranks PYA among the nation's Top 20 healthcare consulting firms, and PYA is one of the Top 15 auditors of the nation's largest health systems. This success is the result of four decades of steadfast adherence to a culture of responsiveness, integrity and relationships-both with clients and colleagues-" The PYA Way .” Learn more at pyapc.com .

Title: Executive Assistant I, Student Affairs Pay Rate: $36,270 - $44,390.00/per year. Pay will be determined based on related work experience above required. To be considered in determining pay, all related work experience must be listed on the application. Number of Positions: 1 Position #: 600490 Classification: 3 on-campus Department: External Affairs Type of Appointment: Full-Time FLSA Status: Non-Exempt Required Documents Needed to Upload at Time of Application: * Resume * Unofficial Transcripts * Three Professional References (See below) Reference check requirements: Non-supervisory roles: three (3) current or former supervisors * Personal references (friends, clergy, customers, relatives) are not considered acceptable references Job Summary: The overall purpose of this job is to provide executive support for the Vice President of Student Affairs, and the Student Affairs staff, as we work together to meet students' needs. The Student Affairs Division includes Enrollment Services (Admissions, Records, Communication Center, Entrance Testing, Recruitment, Financial Aid), Student Services (Advising, Counseling, Disability Services, Career Services, Veterans Services, TRIO), New Student Orientation, , site campus administration, Student Conduct, Student Life, leave reporting, event planning and room reservations, and the organization, planning and execution of the college's graduation ceremonies (twice yearly). Essential Functions: 40% Perform and execute administrative duties for Student Affairs. These duties include: processing payroll, including leave forms and leave reports; processing electronic purchase requisitions; scheduling meetings and events; taking minutes from meetings; tracking and refilling inventory; scanning and filing documents; responding to inquiries on the phone, via email and in person; schedule room reservations for departmental meetings/trainings/interviews, etc., process petty cash reimbursements, process travel requests, book flights and process travel claims; coordinate yearly revisions to the online college catalog, preparing reports and documents using Microsoft Office products; running reports in Argos; order business cards and name tabs for Student Affairs employees; order PSCC apparel for student ambassadors, process catering requests, maintain employee contact information for division. Schedule student meetings, complete background checks for the federal government. 40% Assist with complex planning and coordination to carry out special projects/events such as Graduation Ceremonies, staff retreats and other events. This planning and assistance includes, but is not limited to the following functions: researching potential venues and contacting venue managers to reserve facilities; processing electronic work orders for set-up; editing the event program; reserving caterers for the events; processing contract payments for venue and caterers; communicating with vendors, such as photographers, regarding event needs; organizing and training volunteers; update the website each semester , communicating via email, telephone and in person with students, family members, and faculty and staff regarding event details. 10% Communicate with students, parents, faculty and staff, and the public via telephone and email regarding college and departmental policies and procedures. 10% Facilitate large departmental mailings. Work with Marketing and Communications, and outside vendors to create and distribute communiques. Note: The College reserves the right to change or reassign job duties, or combine positions at any time. Key Result Areas: * Timely processing of purchase requisitions. * Timely processing of meeting minutes. * Well-organized graduation ceremonies. * Timely processing of travel requests and reconciliation * Process leave and meet payroll deadlines * Timely processing of departmental online college catalog revisions * Timely processing of room reservations * Courteous, professional, and responsive communication with internal and external publics Job Requirements: * A.S. Administrative assistant experience with increasing levels of responsibility. B.S./B.A. preferred. Certified Administrative Professional certification (CAP) is a plus as is Microsoft certification in Office or specific applications such as Excel. On the job training will be required for college specific software and processes. * Three or more years of related professional experience. Part-time work experience is calculated at 50% of full-time experience. Skills and Abilities: What skills and specific knowledge are needed to perform this job? Is being proficient in a second language required? * This position requires a high degree of confidentiality regarding matters of sensitivity. * Serves as the "gate keeper" to the Vice President - using diplomacy, firmness while staying accommodating and professional. * Must be able to adapt to and master new technologies. * Mail merge - letters/envelopes/labels * Must be able to accurately type 40 wpm. * Must be able to use the following Microsoft Office programs: Word, Excel, PowerPoint, and Outlook. * Must be able to use Self-Service and Internet Native Banner (student database). * Must be able to operate and instruct others on how to use a fax machine. * Must be able to operate and instruct others on how to use a high-functioning photo copier/scanner. * Must be able to show attention to detail * Must be able to use R25LIVE room reservations/scheduling software. * Must be able to track a budget using Microsoft Excel. * .Must be able to use a calculator. * Must be able to write grammatically correct communiqués such as email messages, meeting minutes, and letters. * Must be able to operate a multi-line telephone. * Must be able to conduct internet research. * Must be able to alphabetize. * Must be able to maintain electronic and paper files. * Must be able to independently prioritize work. * Must be able to maintain multiple calendars and schedules. * Must be able to complete work with multiple distractions and interruptions. * Must be able to communicate clearly and effectively with students, faculty, staff, and members of the community. * Must be able to diffuse situations with angry constituents. * Must be able to take accurate messages. * Must be knowledgeable about FERPA (Family Educational Rights and Privacy Act) regulations. * Must be knowledgeable about college Admissions and Records policies. * Must be able to maintain strict confidentiality about student and employee situations. Magnitude of Impact: Decisions made directly impact the smooth functionality of our office. Excellent organizational skills are necessary to implement well-organized graduation ceremonies. Responsibility for Accuracy: It is possible to insert the wrong budget codes while processing purchases in PelliBiz - if this was not detected, the purchases could be charged to the wrong budgets. When preparing the Commencement Ceremony Program, potential errors could occur this could impact the flow of the ceremony (i.e., wrong order, students listed under the wrong majors, etc.). Budget: Must be able to track expenditures and run reports on budget variances. Judgement & Decisions: This position requires some anticipation of the needs of the Vice President. The following decisions are made independently: manage office and set-up for efficiency; technology needs for departmental fluidity; maintain and purchase inventory as needed. A reasonable amount of analytical, technical and creative thinking skills are necessary when considering departmental staff needs. Steps are taken with little to no supervision to improve the work environment in regards to general office flow. Nature of Contacts: Internal contacts: * Student Affairs Assistant Vice Presidents/Dean of Students - scheduling meetings and room locations, scheduling student appointments, ordering apparel for student ambassadors. * Student Affairs Directors (Directors of the following areas: Admissions, Records, Financial Aid, Counseling, Student Life and Recreation, New Student Orientation, Career Services, Veterans Services TRiO Student Support Services, Disability Services) * Campus Deans - Giving and getting vital information regarding needs of the Vice President. * Purchasing Office - Working out discrepancies in regards to purchase orders. * Payroll Office - Clarifying leave discrepancies for approximately 35 staff members. * Marketing and Communications Department - Working closely in regards to preparation and timeline of our commencement programs and other mail outs. * Facilities Department - Working closely to assure packing and delivery of items needed for commencement and various meetings. * Safety and Security Department - Scheduling police coverage for our commencement ceremonies at UT's Thompson-Boling Arena twice per year. * Executive Assistant and Executive Secretary to the President * Executive Assistant to the Vice President of Business and Finance * Executive Assistant to the Vice President of Information Services * Executive Assistant to the Vice President of College Advancement * Chair of Sustainable Campus Committee * Faculty External contacts: * Manager of the Thompson-Boling Arena - Collaboration between us to secure dates and times for our commencement ceremonies. Sending work orders with set-up instructions. * Manager of the Knoxville Civic Coliseum * Food Service Director @ PSCC * Food vendors - Scheduling catering for all volunteers at commencement. * Bookstore Manager - coordinating in regards to cap and gown orders for our graduates. * Grad Images Photography - Working closely to assure that they deliver our reader cards and provide pictures for our grads at commencement. * Direct Mail Service - Schedule mailings to let students know they may be closer to graduating than they thought. Invite them to see an advisor. * FBI Agents - Verify background check for current and previous students that are applying to work in Federal Government positions. * Parents of students - Answering questions as they arise regarding graduation and various other events. Physical Demands: This position requires a reasonable level of fitness. On occasion, some lifting, walking and standing for extended periods of time are required. Full-time Employment Benefits: * Insurance Options Health, dental, vision, life, short/long-term disability, FSA/HSA Wellness Incentive Program, ifenrolled in health plan * Educational Assistance Fee Waiver Spouse/Dependent discounts Audit/Non-Credit Reimbursement Program * Employee Assistance Program * Retirement options Tennessee traditional pension plan option (TCRS) 401k with $50 company match/457/403b * Employee Discount program with over 900+companies * 13 Paid Holidays/Year Includes paid days off the last week of December * Sick Leave Bank * Longevity Pay * Many opportunities for professional development Special Instructions to Applicants: To be considered for a position at Pellissippi State, you must create an on-line application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Work experience that is not listed on the application will not be considered towards qualifying and/or compensation. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed. Pellissippi State Community College is an EEO/AA/Title VI/Title IX/Section 504/ADA employer If you have any problems or questions please contact Human Resources at Pellissippi State Community College's Human Resource Office at ************ or by email at ********************. If you are interested in this position, click on the link to the left to apply. #mrp

**Executive Assistant** **Competitive Pay & Great Benefits!** **Previous Executive Assistant experience required. Automotive/Dealership experience is a plus!** **Job Intro** Furrow Automotive Group, which includes renowned brands such as Infiniti Chattanooga, Porsche Chattanooga, Mercedes-Benz Knoxville, and Land Rover Chattanooga/Knoxville, is seeking an Executive Assistant to support our Director of Fixed Operations. This role is uniquely positioned to keep our operations running smoothly by managing schedules, coordinating dealership communications, preparing service department reports, and supporting vendor relations. You will play a vital role in ensuring the efficiency of our fixed operations - service, parts, and repairs - across our network of high-end automotive brands. At Furrow Automotive Group, we believe in fostering a supportive and team-oriented environment. Many of our employees have built long-term careers with us because we prioritize mentorship, career development, and providing each team member with the tools and support they need to thrive. As part of our close-knit community, you'll have the opportunity to grow within a respected, employee-centered organization that truly values your contributions. **Job Description** Manage the Director's calendar and schedule, particularly in relation to service, parts, and repair team meetings, training sessions, and performance reviews and more. **Benefits** * Competitive pay based on experience * Full-time, On-site Position * Medical, Dental, Vision, Disability & Life Insurance * 401(k) Retirement Plan with Company Match * Paid Holidays and Paid Time Off * Employee Discounts on Products & Services & Vehicle Purchase Plans * State-of-art Facilities * Gym Membership Discount * Employee Assistance Program * Opportunity for advancement **Responsibilities** * Schedule Coordination: Manage the Director's calendar and schedule, particularly in relation to service, parts, and repair team meetings, training sessions, and performance reviews * Dealer Communications: Act as a communication hub between the Director and individual service and parts departments, ensuring alignment on goals, promotions, and process improvements * Service Reporting & Data Management: Prepare and analyze reports on service department performance, such as repair order metrics, warranty claim efficiency, and customer satisfaction scores * Vendor & Partner Coordination: Assist with managing relationships with key automotive vendors, parts suppliers, and other partners, including tracking contracts, coordinating deliveries, and ensuring smooth operations * Process Improvement Support: Help identify operational bottlenecks and recommend process improvements within service and parts departments, contributing to increased productivity and customer satisfaction * Inventory & Logistics Assistance: Provide support with inventory tracking and parts ordering processes to ensure the seamless operation of the service and parts departments **Requirements** * This is an on-site position * Experience as an Executive Assistant, ideally within the automotive industry or a similar industry such as RV, Powersport, Motorsport, or Marine * Excellent organizational and multitasking skills, with a strong attention to detail * Strong communication skills for interfacing with various departments and vendors * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with dealership management software is a plus * A proactive, solution-oriented mindset and the ability to maintain confidentiality.Valid driver's license * Good work ethic and problem-solving skills * A positive attitude and works well as part of a team * Please upload your resume. Completing the online assessment will grant you priority consideration! * Must be authorized to work in the U.S. without sponsorship and be a current resident * Must pass pre-employment testing to include background checks, MVR, and drug screen **Terms** We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Title: Executive Assistant Reports to: Tax Principal Position Type: Full-time in the office Office hours are Monday - Friday from 8:00 a.m. to 5:00 p.m. Overtime required at peak times, and as needed Location: Knoxville, TN This renowned successful financial services organization is seeking an Executive Assistant to join its high-performing and privately-owned firm with a dynamic culture and a strong national reputation. The successful candidate will be a self-starter and strong communicator with responsibilities for general administrative and support services to the organization's executive teams. Responsibilities: Support executives including calendar management, scheduling and coordination of client meetings in person, via telephone and video, and travel logistics Maintain confidentiality and work diligently to keep executives on track Edit and create various client deliverables, including reports, project lists, and proposal letters, performing research as appropriate Communicate with clients to request additional information or documentation Enter time, expenses, and other reporting using Salesforce Assists with general office duties and back-up to other Administrative Assistants as needed Qualifications: 3+ years of administrative experience at a fast-paced professional services firm preferred Experience with tax preferred Detail-oriented individual with the ability to exercise initiative, judgment, and take ownership when dealing with support tasks Strong experience utilizing Microsoft Office, and proficiency in composing and editing documents and communications Polished professionalism including a positive attitude combined with excellent oral/written communication skills Ability to exercise tact, courtesy, and discretion in contacts at all levels - both within and outside the Firm Contact: Melissa Feinbaum, Professional Recruiter Miller Feinbaum Recruiting, LLC mfeinbaum@mfrecruiting.com 865-604-8525 For more details or a full job description, reach out in confidence. All inquiries will be kept confidential. You may also send your resume to mfeinbaum@mfrecruiting.com.

**Apply for Executive Assistant I, Student Affairs** **Title:** Executive Assistant I, Student Affairs **Pay Rate:** $36,270 - $44,390.00/per year. Pay will be determined based on related work experience above required. To be considered in determining pay, all related work experience must be listed on the application. **Number of Positions:** 1 **Position #:** 600490 **Classification:** 3 on-campus **Department: External Affairs** **Type of Appointment:** Full-Time **FLSA Status:** Non-Exempt **Required Documents Needed to Upload at Time of Application:** • Resume • Unofficial Transcripts • Three Professional References (See below) **Reference check requirements:** Non-supervisory roles: three (3) current or former supervisors • Personal references (friends, clergy, customers, relatives) are not considered acceptable references **Job Summary:** The overall purpose of this job is to provide executive support for the Vice President of Student Affairs, and the Student Affairs staff, as we work together to meet students' needs. The Student Affairs Division includes Enrollment Services (Admissions, Records, Communication Center, Entrance Testing, Recruitment, Financial Aid), Student Services (Advising, Counseling, Disability Services, Career Services, Veterans Services, TRIO), New Student Orientation, , site campus administration, Student Conduct, Student Life, leave reporting, event planning and room reservations, and the organization, planning and execution of the college's graduation ceremonies (twice yearly). **Essential Functions:** 40% Perform and execute administrative duties for Student Affairs. These duties include: processing payroll, including leave forms and leave reports; processing electronic purchase requisitions; scheduling meetings and events; taking minutes from meetings; tracking and refilling inventory; scanning and filing documents; responding to inquiries on the phone, via email and in person; schedule room reservations for departmental meetings/trainings/interviews, etc., process petty cash reimbursements, process travel requests, book flights and process travel claims; coordinate yearly revisions to the online college catalog, preparing reports and documents using Microsoft Office products; running reports in Argos; order business cards and name tabs for Student Affairs employees; order PSCC apparel for student ambassadors, process catering requests, maintain employee contact information for division. Schedule student meetings, complete background checks for the federal government. 40% Assist with complex planning and coordination to carry out special projects/events such as Graduation Ceremonies, staff retreats and other events. This planning and assistance includes, but is not limited to the following functions: researching potential venues and contacting venue managers to reserve facilities; processing electronic work orders for set-up; editing the event program; reserving caterers for the events; processing contract payments for venue and caterers; communicating with vendors, such as photographers, regarding event needs; organizing and training volunteers; update the website each semester , communicating via email, telephone and in person with students, family members, and faculty and staff regarding event details. 10% Communicate with students, parents, faculty and staff, and the public via telephone and email regarding college and departmental policies and procedures. 10% Facilitate large departmental mailings. Work with Marketing and Communications, and outside vendors to create and distribute communiques. **Note:** The College reserves the right to change or reassign job duties, or combine positions at any time. **Key Result Areas:** * Timely processing of purchase requisitions. * Timely processing of meeting minutes. * Well-organized graduation ceremonies. * Timely processing of travel requests and reconciliation * Process leave and meet payroll deadlines * Timely processing of departmental online college catalog revisions * Timely processing of room reservations * Courteous, professional, and responsive communication with internal and external publics **Job Requirements:** * A.S. Administrative assistant experience with increasing levels of responsibility. B.S./B.A. preferred. Certified Administrative Professional certification (CAP) is a plus as is Microsoft certification in Office or specific applications such as Excel. On the job training will be required for college specific software and processes. * Three or more years of related professional experience. Part-time work experience is calculated at 50% of full-time experience. **Skills and Abilities:** * This position requires a high degree of confidentiality regarding matters of sensitivity. * Serves as the "gate keeper" to the Vice President - using diplomacy, firmness while staying accommodating and professional. * Must be able to adapt to and master new technologies. * Mail merge - letters/envelopes/labels * Must be able to accurately type 40 wpm. * Must be able to use the following Microsoft Office programs: Word, Excel, PowerPoint, and Outlook. * Must be able to use Self-Service and Internet Native Banner (student database). * Must be able to operate and instruct others on how to use a fax machine. * Must be able to operate and instruct others on how to use a high-functioning photo copier/scanner. * Must be able to show attention to detail * Must be able to use R25LIVE room reservations/scheduling software. * Must be able to track a budget using Microsoft Excel. * .Must be able to use a calculator. * Must be able to write grammatically correct communiqués such as email messages, meeting minutes, and letters. * Must be able to operate a multi-line telephone. * Must be able to conduct internet research. * Must be able to alphabetize. * Must be able to maintain electronic and paper files. * Must be able to independently prioritize work. * Must be able to maintain multiple calendars and schedules. * Must be able to complete work with multiple distractions and interruptions. * Must be able to communicate clearly and effectively with students, faculty, staff, and members of the community. * Must be able to diffuse situations with angry constituents. * Must be able to take accurate messages. * Must be knowledgeable about FERPA (Family Educational Rights and Privacy Act) regulations. * Must be knowledgeable about college Admissions and Records policies. * Must be able to maintain strict confidentiality about student and employee situations. **Magnitude of Impact:** Decisions made directly impact the smooth functionality of our office. Excellent organizational skills are necessary to implement well-organized graduation ceremonies. **Responsibility for Accuracy:** It is possible to insert the wrong budget codes while processing purchases in PelliBiz - if this was not detected, the purchases could be charged to the wrong budgets. When preparing the Commencement Ceremony Program, potential errors could occur this could impact the flow of the ceremony (i.e., wrong order, students listed under the wrong majors, etc.). **Budget:** Must be able to track expenditures and run reports on budget variances. **Judgement & Decisions:** This position requires some anticipation of the needs of the Vice President. The following decisions are made independently: manage office and set-up for efficiency; technology needs for departmental fluidity; maintain and purchase inventory as needed. A reasonable amount of analytical, technical and creative thinking skills are necessary when considering departmental staff needs. Steps are taken with little to no supervision to improve the work environment in regards to general office flow. **Nature of Contacts:** Internal contacts: * Student Affairs Assistant Vice Presidents/Dean of Students - scheduling meetings and room locations, scheduling student ap

Executive Assistant Full time, 80 hours per pay period, Day Shift Covenant Medical Group is Covenant Health's employed and managed medical practice organization, with more than 300 top Physicians and providers spanning the continuum of care in 20 cities throughout East Tennessee. Specialties include cardiology, cardiothoracic surgery, cardiovascular surgery, endocrinology, gastroenterology, general surgery, infectious disease, neurology, neurosurgery, obstetrics and gynecology, occupational medicine, orthopedic surgery, physical medicine and rehabilitation, primary care, pulmonology, reproductive medicine, rheumatology, sleep medicine and urology. Position Summary: Performs complete administrative duties for a Sr. VP level executive who is controlling an operating unit in the organization. May provide support for more than one Executive or for reporting VPs. Does work of a confidential nature and relieves executive of designated administrative details. Prepares correspondence, memoranda, reports etc utilizing advanced PC software skills. Schedules and maintains calendar of appointments, meeting and travel itineraries, and coordinates related arrangements. Must exercise initiative, judgment, and knowledge of company practices, policies and organization. May direct and review work of a support staff. Recruiter: Sarah Grey || ****************** || ************ Responsibilities Types and/or composes internal and external correspondence, takes and transcribes meeting minutes, type reports and presentations for Senior Vice President's use in System meetings. Collects and prepares information for the Senior Vice President's use in discussions and meetings with executive staff members and outside individuals. Opens and screens incoming mail. Locates and attaches appropriate file to correspondence to be answered. Maintains daily appointment calendar. Coordinates appointments and meetings and organizes agenda materials. Receives and screens telephone calls and may respond to moderately complex inquiries. Takes messages and/or redirects callers. Maintains and organizes confidential department files and records. Makes travel and lodging arrangements directly or through travel agencies. Maintains and orders office supplies as necessary. Performs other duties as assigned or requested. Qualifications Minimum Education: Associates degree or equivalent experience. Minimum Experience: Five (5) to seven (7) years administrative experience with executive management. Requires experience using word processing (MS Word), spreadsheet (Excel) and presentation (PowerPoint) software. Strong Excel and PowerPoint proficiency preferred Licensure Requirement: None

About the role: As an Administrative Assistant for TQL, you play an integral role in the culture and employee experience in our satellite office. You will be responsible for supporting multiple leaders, handle office management responsibilities, culture initiatives, and manage receptionist duties. If you are someone who enjoys a variety of tasks and projects, interacting with people at all levels within the organization, and have an outgoing and professional attitude, apply today. What's in it for you: * Compensation starting at $19.78/hour * Health, Dental and Vision coverage to best fit your needs, including a plan that takes $0 out of your paycheck + 401(k) with company match * Be the go-to person for any office needs * Every day is different - diverse range of tasks and duties * Build relationships and support leadership * We win wherever we go - Voted a Fortune 100 Best Companies to Work For (2023) and Forbes America's Best Employers (2022) What you'll be doing: * Office Management * Support events and employee engagement efforts in your office * Assist with onboarding new hires in your office * Communicate with Facilities department and property manager * Order and maintain office supplies * Oversee the overall cleanliness of the office * Leader Support * Manage and maintain the manager's schedules * Create weekly and monthly Sales reports * Complete expense reports for manager * Coordinate travel arrangements with TQL's Travel Team * Other tasks as needed to help save leadership time * Reception Support * Greet and escort job applicants through their onsite interviews * Prepare and distribute agendas for department meetings * Screen incoming calls and transfer to appropriate individuals * Pick up packages and mail, and distribute to the office What you need: * 1-3 years of administrative experience * High energy with excellent communication skills * Ability to work in a multitasking, fast paced environment * Organized with a strong attention to detail * Proficient computer skills - Outlook, Word, Excel, PowerPoint * Adaptable to changing priorities * Have a professional attitude and confidentiality Where you'll be: 800 South Gay Street, Suite 1800, Knoxville, TN 37929

Job Description - Administrative Associate 3-Undergraduate Medical Education (Knoxville) (24000002DU) **** Administrative Associate 3-Undergraduate Medical Education (Knoxville) - 24000002DU **Description** *Market Range: 06* *Hiring Range: $19.67/Hourly* ***THIS POSITION IS LOCATED IN KNOXVILLE, TN* .** **JOB SUMMARY/ESSENTIAL JOB FUNCTIONS:** The Administrative Associate 3 for the Undergraduate Medical Education (UME) Department assists the Assistant Dean of UME, UME Manager, and UME Coordinator in all aspects of undergraduate medical students in the third-year clerkships and fourth-year senior electives. This position provides administrative support for to UTHSC-COM, Visiting and UTHSC-PA students each year. **DUTIES AND RESPONSIBILITIES**: 1. Assists in gathering Capstone, clerkships, course evaluations, and inputting data into a spreadsheet. 2. Assists with proctoring National Board of Medical Examiner (NBME) exams. 3. Coordinates and schedules meetings and appointments for managers and supervisors. 4. Coordinates, reviews, and manages the schedule for the Assistant Dean of UME. 5. Supports the organization of student events, meetings, and CSS Retreat. 6. Manages various office tasks including filing, preparing orientation materials, setting up meetings, and ordering supplies. 7. Prepares communications such as memos, reports, agendas, PowerPoints, and other correspondence. 8. Assists with coordinating and facilitating activities of UME courses and electives. 9. Oversees the management of student support areas. 10. Manages the social media account for UME. 11. Performs other related job duties. **Qualifications** **MINIMUM REQUIREMENTS:** **EDUCATION:** High School Diploma or GED. **(TRANSCRIPT REQUIRED)** **EXPERIENCE:** Four (4) years of experience in performing office duties or customer service; **OR** Bachelor's Degree in lieu of experience. **KNOWLEDGE, SKILLS, AND ABILITY:** · Knowledge of the importance of customer support by addressing the education needs of students and faculty. · Excellent interpersonal skills, professionalism, and emotional intelligence in working with the UME staff, course directors, faculty, and students. · Ability to plan, organize, schedule, and implement events. · Ability to manage multiple work responsibilities, even at peak times. · Ability to quickly learn the requirements of the position and to adapt to change **WORK SCHEDULE** **:** This position may occasionally be required to work evenings. May require occasional overnight travel. **Job** Other Admin Asst/Secr/Clerical **Primary Location** US-Tennessee-knoxville **Organization** Knox Student Affairs Campus/Institute Knoxville **Schedule** Full-time **Job Posting** Nov 13, 2024, 3:22:26 PM **EEO/AA Statement /Non-Discrimination Statement** The University of Tennessee is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to, and will not be discriminated against on the basis of, race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. Inquiries and charges of violation of Title VI (race, color, national origin), Title IX (sex), Section 504 (disability), ADA (disability), ADEA (age), sexual orientation, or veteran status should be directed to the . Requests for accommodation of a disability should be directed to the campus ADA Coordinator.

Job Description PYA is seeking an Administrative Assistant to join its high-performing and privately-owned firm with a dynamic culture and a strong national reputation. The successful candidate will be a self-starter and strong communicator with responsibilities for general administrative and support services to PYA executives. RESPONSIBILITIES: Support executives including calendar management, scheduling and coordination of client meetings in person, via telephone and video, and travel logistics Maintain confidentiality and work diligently to keep executives on track Edit and create various client deliverables, including reports, project lists, and proposal letters, performing research as appropriate Communicate with clients to request additional information or documentation Enter time, expenses, and other reporting using Salesforce Assists with general office duties and back-up to other Administrative Assistants as needed QUALIFICATIONS: 3+ years of administrative experience at a fast-paced professional services firm preferred Experience with tax preferred Detail-oriented individual with the ability to exercise initiative, judgment, and take ownership when dealing with support tasks Strong experience utilizing Microsoft Office, and proficiency in composing and editing documents and communications Polished professionalism including a positive attitude combined with excellent oral/written communication skills Ability to exercise tact, courtesy, and discretion in contacts at all levels – both within and outside the Firm POSITION TYPE: Full-time. Office hours are Monday - Friday from 8:00 a.m. to 5:00 p.m. Overtime required at peak times, and as needed ABOUT PYA: PYA is an independently owned, nationally recognized professional services firm with more than 40 years of service in accounting, tax, audit, and healthcare management consulting. Listed among the top CPA firms in the nation by USA Today , Forbes , and INSIDE Public Accounting, PYA also consistently ranks as one of the country’s Top 20 healthcare consulting firms by Modern Healthcare , is a Top 15 auditor of the nation’s largest health systems and is an industry leader in the percentage of female ownership. Learn more about The PYA Way. Full-time. Office hours are Monday - Friday from 8:00 a.m. to 5:00 p.m. Overtime required at peak times, and as needed

Title: Executive Assistant I, External Affairs Department: External Affairs Number of Positions: 1 Classification: 3m - on campus mobile #: 600590 Type of Appointment: Full-Time Pay Rate: $36,270 - $44,390/per year. Pay will be determined based on related work experience above required. To be considered in determining pay, all related work experience must be listed on the application. Required Documents Needed to Upload at Time of Application: Resume, transcripts and three professional references. Reference check requirements: * Non-supervisory roles: three (3) current or former supervisors * Personal references (friends, clergy, customers, relatives) are not considered acceptable references. Position Summary: The overall purpose of this job is to support the daily operations of the office of the vice president of External Affairs and provide administrative support for the External Affairs division, (Workforce & Community Development, the Foundation, Marketing and Communications, and Career Development). Position is primarily located on the Hardin Valley campus but may be asked to work from other campuses and sites where events are held. Essential Functions: 60%Provide daily office administration processes. These duties include: processing payroll, including leave forms for three executive directors; and one director; processing electronic purchase requisitions, petty cash and travel requests/claims for vice president and other External Affairs staff; scheduling meetings and events; campus mail; taking minutes from meetings; tracking and refilling inventory; scanning and filing documents; processing travel requests and post-travel claims; preparing reports and documents using Microsoft Office products; order business cards and nametags for External Affairs employees; maintain employee contact information for division; coordinate activities with the vice presidents and other members of the president's staff, faculty, staff, students, vendors, and the community; maintain vice president's appointment calendar; collaborate with other Senior Staff Executive Assistants in the coordination of campus wide and community events; schedule events in 25Live for vice president and other External Affairs staff including required physical and publicity needs; arrange for travel, conferences, and special events or other activities; maintain personnel, financial, statistical and other important/confidential records as needed. 15% Assist in monitoring the budget request and expenditures during the fiscal year for the division 10% Screen and handle all external calls, visits and inquiries to the vice president. Transfer or refer calls as appropriate. Respond to inquiries and requests via phone, email and in person. Handle each contact with appropriate levels of confidentiality and professionalism. 5% Prepare minutes, compose/draft correspondence, and prepare reports, including graphs, as needed. 5% Assist with reviewing and updating policies based upon TBR/THEC policy. Coordinate with division staff and others as needed. 5% Participate in Human Resources professional development series throughout the year and forward. Note: The College reserves the right to change or reassign job duties, or combine positions at any time. Key Results Areas: Successful functioning of the office of the vice president of External Affairs; timely processing of purchase requisitions, meeting minutes, travel requests and meeting payroll deadlines. Must be able to function independently and work with co-workers. Must be able to use appropriate judgment, decision-making, and maintain confidentiality. Job Requirements: * An Associate's degree is required. B.S./B.A. preferred. Certified Administrative Professional certification (CAP) is a plus as is Microsoft certification in Office or specific applications such as Excel. On the job training will be required for college specific software and processes. * Three years of related professional experience is required. Prior experience in higher education preferred. Skills/Abilities: * Excellent communication skills - verbal and written * Ability to effectively communicate with PSCC personnel, including faculty, staff and students * Ability to effectively communicate with external constituencies. * Maintain effective interpersonal relationships * Work as a team member * Attention to detail * Takes initiative to get things done without being prompted * Able to analyze and prioritize tasks * Ability to stay organized * Able to complete tasks in a timely manner * Demonstrates a high degree of emotional intelligence * Able to work independently * Produces high quality work * Keeps errors and mistakes to a minimum, ensuring accuracy and consistency * Strong customer service skills * Strong problem-solving skills * Possesses a willingness to adapt * Ability to relate to students * Ability to collaborate with other administrative units to create an environment conducive to institutional success * Work as a team member * Ability to engage in the College's mission and values . Part-time work experience is calculated at 50% credit of full-time work experience. Complexity & Creativity: The Executive Assistant relies on the College's and TBR's documented policies and procedures as needed. A reasonable amount of analytical, technical and creative thinking skills is necessary when considering departmental staff needs. Steps are taken with little to no supervision to improve the work environment in regard to general office flow. Technical proficiency is maintained by attendance of software trainings and other professional development opportunities. It can be very time consuming to schedule meetings where conflicts can mean managing multiple priorities in creative ways. Must have good interpersonal skills and the desire and ability to interact well with coworkers, students, and the public. Strong communication skills in working with business and industry partners, with a general understanding of workforce and community needs. It is also important to be professional, diplomatic and discreet as the position has access to personal and confidential information that may not be shared. Must be able to show attention to detail. Must have strong written and spoken communications skills and be able to write grammatically correct communiqués such as email messages, meeting minutes, and letters. Must be extremely proficient in Microsoft Office - primarily Word, Excel, and Outlook, especially including creating and editing graphs, creating, formatting and editing spreadsheets and sharing documents via Office 365. Must understand database concepts. Must be willing and able to learn other software based/online systems for scheduling rooms, ordering equipment and materials and reporting. Must be able to operate a multi-line phone, copier, calculator, fax machine and scanner. Must be able to adapt to and master new technologies. Must be able to use Self-Service Banner (student database). This position requires someone who must be able to independently prioritize and organize work including maintain multiple calendars and schedules; working with multiple distractions and interruptions; taking accurate messages and meeting minutes; adapting to new technologies and processes. This position also must be aware of applicable higher education and other federal and state regulations such as FERPA (Family Educational Rights and Privacy Act), and others. Magnitude of Impact: The employee is part of the front line of the External Affairs division and can be the first person someone will meet when coming to the college. As a college employee, the decision to listen carefully to our students and co-workers is an important decision. The next step is to make every effort to provide them with the requested information, an answer to a question, or to get them directed to a department that can help them. It is important to be knowledgeable about the college and it is not easy as things are constantly changing. It serves our mission, goals, and objectives to serve through excellent customer service. A positive and caring attitude reflects well on the College. Being treated with respect and courteous by a knowledgeable and helpful employee has a significant impact on the college's success. From an office management perspective, the decisions in maintaining the calendar from the office of the VP for External Affairs and in ordering and tracking items, and monitoring the budget can have a very positive or a very deleterious on the college to the extent that they are or are not well executed. Responsibility for Accuracy: Common errors include those in a typical office setting: a typo in a document or report, misinforming someone due to an information or procedural change that we might not be aware of, leaving someone off a distribution list, or an email, a calendar schedule error, and transposing telephone numbers. There is a high likelihood that the error will be caught by proofing and double-checking with the vice president or other External Affairs employee(s). Work is verified as needed. Financial Impact: The employee is responsible for office material assets including office computer(s), printers, monitors, phone, scanner, etc. Additionally, late or inaccurate reporting to Human Resources or Payroll can affect the processing of faculty/staff payroll, such as misplacing a contract or not processing intent to hire paperwork. Budgetary: The employee does not have budget authority but will use budget tracking and purchasing software to assist in the tracking of various budgetary accounts under the office of External Affairs. Judgement and Decisions: The employee operates independently to manage office and set-up for efficiency; to maintain the office's calendar, subject to final approval from the VP. Coordinate with External Affairs direct reports in regards to office calendars. The employee operates independently, contacting numerous constituencies to track and verify contracts and expenditures as needed. Nature of Contacts: The employee has contact with the president and the president's office, with the other vice president's and their offices, with purchasing, human resources, all other divisions/departments and their respective staff members in the college; Tennessee Board of Regents (TBR staff), State of Tennessee auditors, outside vendors and community members. The contact is frequently to provide or get information to coordinate meetings, conferences, webinars, purchase orders, travel requests, leave requests, etc. Will be required to travel to and work with other Campus personnel. Physical Demands: Much of the work requires sitting in front of a computer and using the hands and fingers to type or use a computer mouse. Also, required to travel between buildings on campus. There may be infrequent travel including driving PSCC vehicles for training and conferences. Must be able to detect incorrect computation on paper and computer, detect color in Excel spreadsheets and other reports; making color copies; detect originals from copies. The employee must be able to prepare reports in Excel including graphics. This position involves extended periods of time viewing a computer screen. when communicating with students, other employees and faculty to answer their questions, to prepare minutes and to listen to audio training from computer. Occasional physical expectations such as moving tables, chairs, etc in setup of meetings and events. Hazards: Typical office risk of paper cuts, minor scrapes and bruises. Eye strain resulting from visual demands. Neck and back strain from extended desk work and stress. Carpal Tunnel and other repetitive motion disorders are potential risks are high due to extensive repetitive motions. Full-time Employment Benefits: * Insurance Options: Health, Dental, Vision, Life, Short/Long-term Disability, FSA/HSA * Wellness Incentive Program, if enrolled in health plan * Educational Assistance: Fee Waiver, Spouse/Dependent discounts, Audit/Non-Credit, Reimbursement Program * Employee Assistance Program * Retirement Options: Tennessee traditional pension plan option (TCRS), 401k with $100 company match, 457, 403b * Employee Discount program with over 900+ companies * 14 Paid Holidays/Year Includes paid days off the last week of December * Sick Leave Bank * Longevity Pay * Many opportunities for professional development Special Instructions to Applicants: To be considered for a position at Pellissippi State, you must create an on-line application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Work experience that is not listed on the application will not be considered towards compensation. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed. Pellissippi State Community College is an EEO/AA/Title VI/Title IX/Section 504/ADA employer If you have any problems or questions please contact Human Resources at Pellissippi State Community College's Human Resource Office at ************ or by email at ********************. If you are interested in this position, click on Apply located below or Apply Now in the upper right-hand corner. #mrp