Senior Administrative Assistant jobs in La Habra, CA

Ultimate Staffing is actively seeking an experienced Sr. Admin Assistant to join their client's dynamic team in Beverly Hills, CA. This role is perfect for someone who is detail-oriented and can provide excellent administrative support within a fast-paced environment. Responsibilities Provide comprehensive administrative support to senior management and other team members as required. Organize and coordinate meetings, appointments, and travel arrangements for executives. Prepare and edit correspondence, communications, presentations, and other documents. Maintain and update records, databases, and filing systems ensuring accuracy and confidentiality. Handle incoming and outgoing communications including phone calls, emails, and mail. Assist in the preparation and distribution of meeting agendas and minutes. Manage office supplies inventory and place orders as necessary. Perform general office duties such as ordering supplies, maintaining records, and performing basic bookkeeping tasks. Assist with special projects and perform other duties as assigned by management. Qualifications Education requirement is a Bachelor's Degree. 10+ years proven experience as an administrative assistant or in a similar role. Excellent organizational and time management skills. Strong attention to detail and problem-solving skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong verbal and written communication skills. Ability to work independently and collaboratively within a team. High degree of discretion and confidentiality. Required Work Hours Monday through Friday, 1st shift. Benefits Details about the benefits package will be discussed during the interview process. Additional Details Pay Range: $32 - $36 per hour All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Executive Assistant to Attorney $90,000-$110,000 + benefits + paid overtime Los Angeles Onsite, WFH Fridays Our client is seeking an experienced and highly motivated Executive Assistant to support a high-volume desk within a fast-paced legal and business affairs environment. This role requires a candidate with a strong background in the entertainment industry, preferably with prior experience supporting legal professionals and working closely with high-profile talent and their representation, including agents, managers, and business managers. Key Responsibilities: Manage a high volume of phone calls and oversee intricate and dynamic scheduling needs Maintain exceptional attention to detail and organizational accuracy in a fast-moving, sometimes unpredictable environment Learn processes and systems quickly, adapting with minimal direction Assist with reviewing, editing, and drafting legal documents and correspondence Efficiently read and interpret incoming emails, identifying key issues and required actions Interface knowledgeably with major entertainment industry contacts and stakeholders Proactively identify solutions and manage tasks independently with minimal supervision Utilize tools such as iManage, Microsoft Outlook, Word, and Excel to support daily operations Experience with in Entertainment is a strong plus Ideal Candidate Profile: Extensive knowledge of the entertainment legal landscape Comfortable navigating the complexities of working with A-list clients and their teams Self-assured, confident, and calm under pressure Demonstrates initiative, professionalism, and sound judgment in a high-demand environment You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Executive/Personal Assistant & House Manager Compensation: Hourly DOE + OT | Target $150K-$200K+ annually Touring rates apply if needed Benefits: Monthly stipend + gas/mileage reimbursement Schedule: Flexible, up to 6 days/week including evenings & weekends We're seeking a seasoned, sharp, and confident Executive/Personal Assistant & House Manager to support a high-profile artist in music and entertainment. This hybrid role blends high-level admin, personal support, and household management. You must be strong-willed, poised, proactive, and discreet-someone who thrives in fast-paced, high-stakes environments and can operate independently or with a team. Key Responsibilities: Manage dynamic calendars, meetings, studio sessions, gigs, and personal events Coordinate daily schedules, reminders, and travel logistics (domestic/international) Liaise with stylists, handle wardrobe and personal shopping needs Oversee household staff, vendors, and general property upkeep Manage inventory, grocery orders, and collaborate with the chef on meals Run errands, drive as needed, and provide general personal support Track expenses, handle emails/messages, and maintain confidentiality Ensure home is guest-ready at all times Coordinate health/wellness needs, appointments, and routines Qualifications: 5+ years in EA/PA roles, ideally supporting high-profile talent House management and staff oversight experience Highly organized, tech-savvy, and emotionally intelligent Calm under pressure, with excellent judgment and discretion Able to travel, work evenings/weekends, and be on-call

Executive Assistant 100% onsite M-F Must be bilingual (English/Mandarin) JD.COM is a Chinese e-commerce company headquartered in Beijing. With revenues more than US152.8 billion in 2023, JD.com is China's largest retailer by revenue, and ranks #47 on Fortune Global 500. JD Logistics, the logistics arm of JD.com, has announced plans to double its overseas warehouse space by the end of 2025! *********************************************************************************************** If you are interested in joining in on this amazing journey at JD Logistics, let's have a quick call to discuss the details! Apply today! The ideal candidate will provide top-level assistance for the GM of the Americas. Should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Also, this individual should be able to draft and/or translate documents and help the executive with any necessary meeting preparations and events, Key Tasks (but not limited to): Calendar management and travel coordination Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft and translate slides, meeting notes and documents for executives Qualifications Bachelor's degree or equivalent experience Strong written and verbal communication skills Fluency in both English and Mandarin Conversational Spanish is helpful Proficient in Microsoft Office suite and comfortable around software tools/platforms. Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills

Confidential Executive Assistant to High-Profile Creative Executive A leading figure in the world of design and creative direction is seeking a polished, high-performing Executive Assistant to serve as a trusted right hand across both business and personal domains. This is a confidential, on-site opportunity ideal for someone with strong experience supporting high-level executives, especially in creative industries such as fashion, design, media, or entertainment. This role requires exceptional discretion, a sharp eye for detail, and the ability to anticipate needs in a dynamic, visually driven environment. The ideal candidate is fluent in creative tools, thrives under pressure, and is both a strategic thinker and a doer. Key Responsibilities Manage executive calendar, meetings, and complex travel itineraries Prepare daily briefings, meeting materials, and follow-ups Liaise between executive and internal teams to track deliverables and ensure alignment Create high-impact presentations and decks for business and creative initiatives Act as a point of contact during executive travel, maintaining clear communication flow Coordinate between business and personal assistants to ensure seamless scheduling Assist with confidential personal matters and occasional project oversight Qualifications 5+ years supporting C-level or founder-level executives Strong background in creative environments (design, fashion, media, art, etc.) Proficient in Keynote, InDesign, Figma, Canva, and Google Slides Excellent written and verbal communication skills High emotional intelligence, discretion, and attention to detail Experience working closely and collaboratively with visionary, high-output individuals Technologically savvy, with familiarity using AI tools for efficiency and creativity

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Prepare contracts for bids Qualifications Bachelor's degree or equivalent experience Minimum of 1 year in a similar position with another small, fast growing organization Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

We are a dynamic growth stage startup at the intersection of technology, design, and art seeking an Executive Assistant to provide comprehensive support to our CEO. This full-time, in-office role based in Orange County requires exceptional organizational skills and the ability to manage both professional and personal responsibilities with discretion. Key Responsibilities Manage all CEO communications including emails, phone calls, and text messages Maintain complex calendar, coordinate meetings, and handle scheduling conflicts Prepare meeting agendas, take notes, and track action items Plan domestic and international travel arrangements and itineraries Track and manage CEO's daily tasks, appointments, and deadlines Handle personal errands and appointments as needed Maintain confidentiality on all professional and personal matters Requirements 5+ years executive assistant experience supporting C-level executives Experience in technology, design, or creative industries preferred Professional English proficiency required; Korean language skills a plus Familiarity with project management tools (Jira, Asana) Strong organizational, communication, and multitasking abilities Strong copywriting and editing abilities Comfortable handling both professional and personal tasks Flexible with non-traditional hours including evenings and weekends as needed Must work full-time in our Orange County office Ideal Qualities Ability to anticipate needs and work proactively Ability to interact professionally with high-level stakeholders, partners and clients Strong written communication for drafting emails/documents on CEO's behalf Quick thinking and resourcefulness when handling unexpected situations Adaptability to changing priorities and last-minute requests Discretion with sensitive/confidential information Calm under pressure with excellent stress management Exceptional attention to detail and accuracy Professional demeanor and polished presence What We Offer Competitive salary, comprehensive benefits, and the opportunity to work closely with executive leadership in an innovative environment combining technology, design, and art.

IDR is excited to announce an opportunity for an Executive Assistant II to join one of our esteemed clients in Santa Monica, CA. This role is perfect for a dynamic, detail-oriented professional with a knack for organization and a passion for the entertainment industry. If you are seeking an opportunity to work within a vibrant, team-oriented culture at a growing organization, we encourage you to apply today! Position Overview/Responsibilities For The Executive Assistant II Day-to-day management of the executive's schedule, anticipating critical events and needs in a fast-paced environment Reading and routing correspondence, drafting responses, and assisting with email management as needed Planning and coordinating internal and external meetings, conferences, teleconferences, and corporate events Handling extensive travel bookings, including cars, flights, hotels, and trains Establishing and maintaining administrative procedures, working under pressure and prioritizing tasks effectively Required Skills For Executive Assistant II Minimum of 3 years of executive assistance experience, preferably supporting C-suite executives Proven ability to handle confidential information with discretion and professionalism Excellent problem-solving skills, with the ability to anticipate needs and identify solutions Strong proficiency in Outlook and other Microsoft Office Products Advanced knowledge of travel logistics and itinerary planning Experience in the music or entertainment industry is highly preferred What's in it for you? Competitive compensation package Comprehensive benefits, including Medical, Vision, and Dental Opportunity to join an industry-leading organization A close-knit, team-oriented culture Why IDR? Over 25 years of proven industry experience in 4 major markets Employee Stock Ownership Program Medical, Dental, Vision, and Life Insurance Winner of ClearlyRated's Best of Staffing Client and Talent Award for 11 consecutive years

JOB BRIEF: Looking to bring your sharp eye, calm composure, and strategic thinking to a high-impact role? Our client, a premier real estate development and investment firm based in Century City, is seeking an Executive Assistant to support the CEO with precision and discretion. This is not your typical support role-it's part inbox whisperer, part light project manager, and part trusted right hand. You'll shadow the CEO's inbox, anticipate needs, and help drive forward key priorities and projects across the firm. This is a fast-paced, high-visibility role with plenty of runway for the right person to make their mark. The role is on-site five days per week and offers a base salary of $135,000-$145,000 per year, plus a 10% annual bonus. If you thrive in a structured, results-driven environment and bring real estate development or investment-side experience to the table, we'd love to hear from you. THE JOB: As Executive Assistant to the CEO, you will: Proactively manage the CEO's inbox and communications, flagging priorities and drafting response Coordinate complex calendars, meetings, and events Assist with light project management, ensuring deadlines are met and details don't fall through the cracks Coordinate occasional travel and prepare detailed itineraries Prepare briefing materials, reports, and executive-level documents Manage sensitive information with the highest level of confidentiality Collaborate cross-functionally with other team members to support firm-wide initiatives ABOUT YOU: 7+ years of executive support experience, ideally within real estate development, private equity, construction, or real estate lending Experience shadowing an executive's inbox and handling communication with tact Calm under pressure and highly organized-you manage chaos without showing it Excellent written communication and ability to draft clear, concise correspondence Resourceful, proactive, and someone who can operate one step ahead You bring a “no task too small” mindset and a high standard of professionalism PERKS AND BENEFITS: This on-site role offers a competitive base salary of $135K-$145K per year, plus a 10% annual bonus, and a comprehensive benefits package including health, dental, and vision insurance, generous PTO, and the opportunity to work with a sharp and driven team in the heart of Century City. If you love to see the far-reaching impact of your work, apply now!

Full-Time | Onsite/Hybrid Are you a proactive, highly organized professional who thrives in fast-paced environments and enjoys supporting senior leadership? VCA Animal Hospitals looking for an Executive Assistant to join our team and play a key role in driving operational excellence, supporting key leaders, and helping us deliver on high-impact projects across our organization. What You'll Do: As our Executive Assistant, you will be the go-to support for several C-suite leaders and other senior executives, helping manage day-to-day priorities, communications, and coordination efforts. You'll be responsible for: Managing multiple executive calendars and scheduling complex meetings across teams Handling expense reporting and detailed travel arrangements including flights, hotels, and itineraries Acting as a communication bridge between leaders, associates, and key stakeholders across the organization Flagging upcoming commitments, anticipating potential conflicts, and keeping everyone aligned Supporting special projects by tracking deliverables, organizing timelines, and following up with team members Coordinating meetings, facilitating discussions, publishing notes, and keeping projects moving forward Partnering closely with business unit teams and leadership across departments to ensure alignment and success Who We're Looking For: 3+ years of experience supporting senior executives, managing projects, or leading office operations Bachelor's Degree in Business or a related field, preferred Detail-oriented, organized, and thrive in environments where priorities shift quickly Clear communicator who can write professional correspondence, track multiple workstreams, and keep leadership informed Tech-savvy and confident using tools like Microsoft Office, Outlook, and project management platforms Enjoy working with others, building relationships, and ensuring smooth collaboration Experience in a healthcare or corporate environment is a plus, but not required Experience supporting travel arrangements and managing executive-level meetings Proven ability to improve or streamline processes Join us and be part of a team where your voice is heard, your organizational talents are valued, and your work directly supports leaders making a difference every day. Additional Information Compensation is negotiable based on education, experience, and other relevant credentials. The US base salary range for this full-time position is $87,000 - $97,000. Our salary ranges are determined by role, level, and location. Your recruiter can share more about the specific salary range for your preferred location during the hiring process. Please note that the compensation details listed in US role postings reflect the base salary only.

Our client, a Medical Center facility under the aegis of a California Public Ivy university and one of largest health delivery systems in California, seeks an accomplished Executive Assistant. _______________________________________ NOTE- THIS IS AN ONSITE ROLE & ONLY W2 CANDIDATES/NO C2C/1099 *** Candidate must be authorized to work in USA without requiring sponsorship *** Position: Executive Assistant (Job Id - 2944900) Location: Los Angeles CA 90024 Duration: 5 Months + Strong Possibility of Extension ______________________________________________________ Required Experience: Past experience working as an Executive Assistant is required. Past experience in calendar management, executive support, administrative functions (e.g., travel, expense reporting, procurement, etc.) all required. Individual MUST function well on a team, be collaborative, and demonstrate excellent customer centricity and follow-through. Must have experience working in Hospitals or Healthcare Domains. _______________________________________________________________ Bhupesh Khurana Lead Technical Recruiter Email - ***************************** Company Overview: Amerit Consulting is an extremely fast-growing staffing and consulting firm. Amerit Consulting was founded in 2002 to provide consulting, temporary staffing, direct hire, and payrolling services to Fortune 500 companies nationally, as well as small to mid-sized organizations on a local & regional level. Currently, Amerit has over 2,000 employees in 47 states. We develop and implement solutions that help our clients operate more efficiently, deliver greater customer satisfaction, and see a positive impact on their bottom line. We create value by bringing together the right people to achieve results. Our clients and employees say they choose to work with Amerit because of how we work with them - with service that exceeds their expectations and a personal commitment to their success. Our deep expertise in human capital management has fueled our expansion into direct hire placements, temporary staffing, contract placements, and additional staffing and consulting services that propel our clients businesses forward. Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws

JRN: 2000 We are currently seeking an accomplished Executive Personal Assistant with experience supporting senior executives specifically in the entertainment and/or music industries. This is an executive/personal assistant role for a label executive of several entertainment companies, and requires a true professional with the utmost attention to details and organization. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment. This role will represent the executive in a positive and professional manner and partner with the executive to help ensure the effectiveness of the function. The ideal candidate will be self-motivated, resourceful, creative and adaptable. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company is essential. Requirements: A minimum of 4 years of Executive Assistant experience, ideally within entertainment. Experience supporting C-Level Executives or high level executives in the entertainment and/or music industry. Microsoft Office (particularly Outlook) experience. Bilingual in English and Spanish is a bonus, but not required. Must understand intricate travel logistics and planning, extensive and often changing calendar management and help manage events (personal and professional). Responsibilities: Management of extensive calendar and travel planning (personal and business), Liaising with the executive's team and other high level execs at the company Draft documents and correspondence and more, track expenses (business and personal). Management of the executive's inbox. Submit deal memos for approval Handle any IT issues Handle streams for executives/partners. Track and approve travel. Coordinate with the creative team for video shoots and other creative activities. Coordinate birthdays for clients. Coordinate with staff at other studios for the executive, and more as needed. This is a great opportunity to work for a top executive who is part of a well established entertainment companies, and to join a truly amazing team! Schedule: Monday - Friday, business hours, 24/7 mentality Compensation: Up to $120K, depending on experience, and benefits Location: Beverly Hills, CA

Why Join Us We're seeking a poised, polished, and incredibly capable EA/PA to support JM and SR, two high-profile individuals with fast-moving lives and full calendars. This is a hybrid personal/professional support role where precision, confidentiality, and intuition are essential.You'll keep their business on track and their personal life effortlessly organized. What You'll Do Manage complex, ever-evolving calendars and schedules with absolute finesse Book, confirm, and track high-level travel (domestic & international) - private, commercial, and everything in between Act as liaison between principals and internal/external contacts with discretion and polish Run point on personal tasks: gifting, household coordination, errands, reservations, and special requests Provide day-to-day logistical support including meeting prep, briefing documents, and follow-up Anticipate needs before they arise - be two steps ahead at all times Coordinate with other staff (household, business, legal, etc.) and vendors What You Bring 5+ years as a top-tier EA/PA supporting high-profile or ultra-high-net-worth individuals LA-based, with strong knowledge of the city's landscape (vendors, restaurants, resources, etc.) Utmost discretion - you understand the value of trust and confidentiality Professional polish: articulate, resourceful, and composed under pressure Impeccable organizational skills and attention to detail Availability to work evenings/weekends occasionally, as needed Tech-savvy (Google Suite, Apple products, task management platforms) Why You'll Love It Be part of a team-oriented company that values creativity and innovation. We believe in an open-door policy where every voice matters, and collaboration drives our success. We foster a dynamic, inclusive environment where you can bring your authentic self to work every day. Direct access to accomplished principals who appreciate precision and loyalty A varied, never-boring role where no two days are the same Strong compensation, bonus potential, and long-term opportunity Competitive salary Hybrid flexibility due to the nature of the role Health, dental & vision insurance 401(k) options Access to exclusive industry events and networking opportunities Ready to make it all run like clockwork? Apply now and show us how you elevate excellence. Salary: $80,000 - $100,000 USD

We are seeking a proactive, resourceful, and detail-oriented Executive Personal Assistant & Office Administrator to support our CEO and contribute to the smooth operation of both our Irvine office and the CEO's personal residence. This hybrid role is vital for maintaining efficiency and organization across multiple environments, requiring someone who is equally comfortable in a fast-paced corporate setting and a dynamic personal household. The successful candidate will work closely with the Lead EPA and must exhibit discretion, initiative, and a high standard of service in all interactions. Responsibilities: Office Administration (Corporate HQ): Greet visitors and manage front desk operations with professionalism and warmth. Manage office supplies, deliveries, vendor relationships, and facility maintenance. Organize and maintain clean, functional office spaces including meeting rooms. Support HR and Events team with new hire welcomes and company celebrations. Maintain office protocols and assist in workplace safety efforts. Executive Support (Corporate HQ): Provide administrative support to the CEO, including calendar assistance, travel coordination, and confidential task handling. Assist with ordering and delivery of CEO's meals and other personal needs during office hours. Coordinate logistics for internal meetings and virtual calls. Support with client gift purchasing, toll road account maintenance, and expense reconciliation. Act as a secondary point of contact for the CEO in collaboration with the Lead EPA. Personal Assistant Duties (CEO's Residence & Offsite): Coordinate home maintenance schedules and serve as liaison with household vendors and staff. Manage calendar and payment coordination for residential vendors and service providers. Maintain organization in key areas of the home. Run personal errands, including dry cleaning pick-up, grocery shopping, and miscellaneous offsite needs. Assist with planning and executing 1-2 annual weekend events or celebrations at the CEO's residence. Special Projects: Oversee and execute special projects as assigned by the CEO or other executives, ensuring timely and high-quality delivery. Including, but not limited to: credit card reconciliation, toll roads account management, client gift purchases Supporting culture-building initiatives, and creating a welcoming office atmosphere for employees and visitors alike. Required Skills & Qualifications (must-haves): 3+ years of experience in personal assistance, executive assistance, or a similar hybrid role supporting C-level executives (PA experience is highly preferred). White-glove service mentality and a willingness to take initiative and adapt. Strong multitasking and organizational skills with a proactive mindset. Exceptional discretion, integrity, and ability to handle confidential matters. Excellent communication and interpersonal skills. Highly proficient in Microsoft Office, Google Suite, and Slack. Valid driver's license and reliable transportation for errands and home visits. Working Environment & Compensation: $70,000 - $80,000 annually (*DOE + evaluation for an increase after 90 days) Gas and mileage reimbursement for all offsite duties and errands Hybrid work environment (corporate office and CEO's residence) Occasional evening or weekend support required (minimal) Schedule: In Office (Irvine): o Mondays & Fridays: 6:00 AM - 12:00 PM o Tuesdays - Thursdays: 6:00 AM - 3:00 PM (*occasional errands or offsite support as needed) At CEO's Personal Residence: o Mondays & Fridays: 1:00 PM - 3:00 PM o (Other times as needed, including 1-2 weekends per year for special events) Benefits: PPO Healthcare Coverage Vision and Dental Insurance 401(k) plan with a 4% match Employee Assistance Program (EAP) PTO+ sick pay + paid holidays Paid Parental Leave *We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation/gender identity, or any other characteristic protected by applicable law.*

Job Title: Personal Assistant to CEO Type: Full-time About Us Simplia Inc. is a cutting-edge AI-powered global tech company based in Los Angeles. We specialize in providing digital solutions for small to mid-sized businesses, helping them thrive in today's competitive market. As we continue to expand, we are looking for an exceptional Personal Assistant to support our CEO. Role Overview We are seeking a highly professional and experienced Personal Assistant (PA) to provide comprehensive support to our CEO. The ideal candidate will have a proven track record of working in a family office environment, excelling in both office management and personal assistance. This onsite role in Los Angeles requires exceptional organizational, communication, and multitasking skills, along with the ability to work in a dynamic, fast-paced environment. As a part of Initial Screening process, kindly do fill the below Google form: *********************************** Key Responsibilities Provide high-level administrative support, including calendar management, scheduling meetings, and handling correspondence. Assist with personal errands and tasks, maintaining a seamless balance between professional and personal requirements. Coordinate travel arrangements, including booking flights, accommodations, and transportation for the CEO and family members as needed. Manage confidential information with utmost discretion and professionalism. Oversee day-to-day office operations to ensure smooth functioning and alignment with the CEO's priorities. Liaise with internal teams, stakeholders, and external vendors on behalf of the CEO. Prepare reports, presentations, and documentation as required. Maintain an organized filing system and ensure timely follow-ups on action items. What We're Looking For Experience: Minimum 5 years of experience as a Personal Assistant, preferably in a family office setting or supporting C-level executives. Skills: Strong organizational and time-management skills with the ability to prioritize effectively. Professionalism: Impeccable discretion and ability to handle confidential information. Communication: Excellent verbal and written communication skills. Tech-Savvy: Proficiency in MS Office Suite, scheduling tools, and virtual collaboration platforms. Personality: A proactive problem-solver who thrives in a dynamic environment. Flexibility: Willingness to adapt to varying tasks and work hours as needed. Preferred Qualifications Previous experience working in or managing a family office. Familiarity with the tech industry or fast-paced startup environments. Bachelor's degree in Business Administration, Office Management, or a related field. Why Join Us? Be part of a fast-growing AI-powered company shaping the future of digital solutions. Work directly with a dynamic and visionary CEO. Opportunity to contribute to both personal and organizational growth in a high-impact role. Competitive compensation and benefits package. Application Process If you are an organized, resourceful, and discreet professional passionate about providing unparalleled support, we would love to hear from you! Please send your updated resume and a brief cover letter detailing your relevant experience to [insert email address] or apply directly through LinkedIn. Join us at Simplia Inc., where your skills and dedication will be valued, and your contributions will make a lasting impact.

Specialized Recruiting Group, Irvine is seeking an Executive Assistant for a consumer products manufacturing company in the Irvine, CA area. Our client has a 25-year history of producing high quality health food products distributed in the US and across the globe. This is a full time, permanent, evaluation hire opportunity. Base compensation starts at $90,000 to 100,000/year. Responsibilities: Direct support for CEO and leadership team Manage calendar, email and scheduling Assist with special projects Provide coordination and for internal and client meetings Create and modify PowerPoint presentations Qualifications: Previous executive level administrative support experience Upbeat, outgoing and friendly personality Strong English skills (e.g. articulate with strong writing skills) Excellent computer skills: Word, PowerPoint and Excel Must be capable of supporting at the senior executive level (e.g. poised, anticipate needs, attention to detail, discreet and be able to work without close supervision) Bachelor's degree preferred At Specialized Recruiting Group, our team of employment professionals is deeply connected with local businesses that are actively hiring, giving you a competitive edge in your job search. Whether you are seeking a full-time position or a contract role, our experts are here to help at no cost to you. Enjoy personalized support and access to exclusive job opportunities when you partner with Specialized Recruiting Group.

Executive Assistant (Bilingual - Japanese/English) We are seeking a highly organized and bilingual Executive Assistant fluent in Japanese and English to support our executive leadership team. This role requires exceptional communication skills, cultural fluency, and the ability to manage a wide range of administrative and executive support tasks in a fast-paced, multicultural environment. Key Responsibilities: Provide high-level administrative support to executives, including calendar management, travel coordination, and meeting preparation. Translate documents and interpret conversations between Japanese and English as needed. Serve as a liaison between Japanese-speaking stakeholders and internal teams. Prepare reports, presentations, and correspondence in both languages. Coordinate logistics for meetings, events, and international visits. Maintain confidentiality and handle sensitive information with discretion. Qualifications: Fluency in both Japanese and English (spoken and written) is required. 3+ years of experience supporting senior executives, preferably in a global or multicultural organization. Strong organizational and time-management skills with attention to detail. Proficiency in Microsoft Office Suite and virtual collaboration tools. Excellent interpersonal skills and cultural sensitivity. Preferred: Experience working in a Japanese corporate environment or with Japanese clients. Familiarity with Japanese business etiquette and communication styles.

Executive Administrator As the Executive Administrator, you will manage projects and activities for the CEO, senior staff, and committees; organize meetings and conference calls; review and manage contracts; and write correspondence and other communications. We will rely on you to have your finger on the pulse of activities, projects, and issues related to the office needs. You will take projects from start to finish and facilitate our communications processes. In this role, your success is all about managing priorities, creating and maintaining relationships, and being warm and gracious. In this highly visible role, your excellent communication and collaboration is paramount. You will analyze situations and exercise sound judgment in determining appropriate courses of action. Responsibilities as the Executive Administrator In this role you will have a wide range of responsibilities. You will: • Provide support to our CEO and senior staff. • Coordinate, write, edit, and distribute electronic communications to members and stakeholders. • Maintain the membership management system and run reports as needed. • Maintain contracts with state licensing boards and act as a resource to staff members on contract issues. • Provide final review of FMS documents prior to public distribution. • Manage newsletters and oversee the bi-annual publication by working with writers, graphic designers, and printers. • Annual Meeting Logistics - be the primary point of contact for Annual Meeting speakers, Education Committee and perform other duties as assigned. Qualifications of the Executive Administrator • Bachelor's degree, preferably in business administration or communications • Demonstrated ability to interact effectively and appropriately with high-level professionals, boards, committees, volunteers, and executive staff. • Strong MS Office Suite skills. Attributes as the Executive Administrator • Great communicator. You have excellent oral and written communication. You effectively communicate and coordinate effectively at every level. • Strong project manager. You are exceptionally skilled at juggling multiple tasks, allocating and optimizing resources, and managing timelines. You manage a task from start to finish, and keep everyone appropriately informed. • Problem solver. You like to solve a variety of problems - no task is too big or too small. You think ahead, consider all the variables, and anticipate challenges. • Detail oriented. You are meticulously attentive to details, get it right the first time, and accurately keep track of all the moving parts. • Autonomous. Although we stay in close communication with each other, we don't micromanage. We trust you to do your job well without much supervision, but to know when to seek guidance from senior staff. You are comfortable taking initiative. • Service-driven. You are self-confident and assertive, approachable, and responsive. You understand the mission, needs, and direction of the organization. • Organizational agility. You have a collaborative work style and are able work across departments to get the results and support you need. What's Attractive to the Right Candidate? • With an eye on the future and many initiatives underway, FMS is an exciting place for professionals who enjoy a culture of teamwork and respect. • This role will leverage all your skills and afford you the opportunity to learn new ones. • You will enjoy a competitive salary and a comprehensive benefits package, including medical and dental insurance; long-term disability; vacation and sick leave; paid holidays; retirement savings plan; and more.

Western Youth Services is a leading expert in children's mental health and wellness solutions. As a hub of children's mental health in Orange County, we've been providing services and programs for our community for over 50 years. Our passionate and dedicated staff deliver services and programs that prevent, treat and heal our kids and families and increase their ability to live full and productive lives. If this sounds like you, and you meet the qualifications for this position, please send us your resume. The Administrative Assistant is primarily responsible for the administrative support, data entry and management, reception coverage, and general office support for the program. Enhanced Care Management (ECM) and Community Health Worker (CHW) are new Medi-Cal benefits that seek to improve coordination of services through a variety of services ranging from preventive care to comprehensive care management for individuals with complex needs. Responsibilities: Greets and assists clients with inquiries, , responds to emails, interfaces with public and provides general office support. Screens, sorts, and directs/distributes incoming calls, correspondence, and interoffice materials. Supports with processing documentation to ensure compliance with contractual obligations. Enters data into respective databases (Exym, contracted health plans, etc.) in a timely manner and assists with database maintenance. Maintains a working knowledge of Agency systems and policies for purposes of supporting program staff. Processes and maintains Agency files in accordance with Agency policies and procedures. Exercises a high degree of confidentiality and discretion when working with client and Agency related data. Supports program staff with office related administrative duties. Other duties, as assigned. Minimum Qualifications: High school diploma or general education degree (GED) required; and one-year related experience in an administrative role; or equivalent combination of education and experience. Bachelor's degree preferred. Ability to read, comprehend and prepare clear and concise reports, memos, and procedures with conformance to the prescribed style and format. Proficient in electronic systems, including Outlook, Word, Excel, and Electronic Health Record (EHR) Software. Awareness and demonstration of sensitivity to diverse socioeconomic and multicultural backgrounds. Bilingual in Spanish required. Salary: from $20.25 hourly Benefits: Comprehensive employee benefits package includes: Medical, Dental, Vision, Life Insurance, Long Term Disability and 403(b) Retirement Incentive & Savings Plan. Western Youth Services' Mission: Advancing awareness, cultivating success, and strengthening communities through integrated mental health services for children, youth, and families. Western Youth Services (WYS) is an Equal Opportunity Employer and seeks to recruit and retain a diverse workforce. WYS values and promotes a culture of inclusivity and belonging, one that embraces the contributions of richly diverse disciplines and perspectives of all employees and staff.