Senior administrative assistant jobs in Lancaster, PA - 61 jobs

As an Administrative Assistant, you'll have a variety of general responsibilities throughout the day relating to those of Personnel Generalist, Production Coordinator, Shipping and Receiving, Banking, and Purchasing along with performing general office duties required of a receptionist. Responsibilities: Operates telephone switchboard. Routes incoming calls, takes and relays messages when necessary. Operates various telecommunication equipment such as fax/copy machine. Meets and greets visitors to the Company, announces their arrival, issues safety glasses. Maintains record of all visitors to plant. Issues and maintains a file for blank employment applications. Sorts, opens, and routes incoming mail.Operates Pitney Bowes equipment. Processes outgoing mail. Enters daily production from Production Report, scanning/filing Work Orders. Helps with inventory discrepancies. Makes all labels and stickers for production. Responsible for maintaining inventory of Temple Facility's product labels, ribbon, instruction sheets, skid logs, etc. Packing Room Coordinator for daily required Work Orders and labels. Responsible for making bank deposits. Backup for Customer Service/Shipping Coordinator, as well as general help as needed (i.e., Bill of Ladings, proofing paperwork, etc.). Responsible for in-house Purchasing of all Inventory items such as plating, galvanizing, heat treating, etc. Once physically received, responsible for finalizing all Receptions of all Inventory items such as wire, strip steel, bins, plating, galvanizing, heat treating, etc. Coordinates all paperwork to make sure Purchase Orders match Receptions, that Receptions match Invoices received, and that all paperwork is filed/maintained correctly. Responsible for printing Reception Memos for interco truck shipment, filling them out appropriately, completing the Log, scanning all paperwork and sending to Montreal for processing. Types company letters, reports, miscellaneous correspondence, with use of the computer, translating/incorporating into Spanish documentation as necessary. Assists Personnel with onboarding of Spanish employees. Acting Company Interpreter for translation between Spanish/English. Maintains active weekly timecards based on the Temporary Employee Listing. Performs miscellaneous clerical duties such as filing. About You: High School Diploma Sitting at desk for extended periods Manual dexterity to use office equipment Ability to speak clearly and distinctly Visual acuity to read correspondence, computer screen Office setting - year round Ability to follow written/verbal instructions Ability to work independently, reporting discrepancies to superior Ability to exercise good judgment in prioritizing tasks Ability to communicate effectively at all organizational levels Ability to appropriately handle confidential information Ability to work as a member of a team Must be courteous and able to deal effectively with people Ability to work in an environment with frequent interruptions

You're someone who naturally brings calm to chaos. You thrive on being the right-hand to a busy leader-anticipating needs, handling details, and making sure nothing gets missed. You're organized, gracious under pressure, and able to listen carefully to what's said (and unsaid), then take thoughtful action. You're confident, but not attention-seeking. You don't need to be in charge-you'd rather support the person who is. You understand the importance of staying flexible and focused, even in the middle of a fast-paced day. You take pride in noticing the small things that make a big difference, and you genuinely want to help people succeed-especially the people you support. Liberty Employment Solutions exists to help small and medium-sized organizations solve their people pain. We believe in creating People Strategy solutions where HR isn't just about policies, but also about the humans choosing to be on mission with an organization. We help organizations effectively attract, identify, and retain the right humans for their roles and team. If this sounds like a mission you'd like to be a part of, let's connect! Your Role in Our Mission: Support our owner with scheduling and calendar coordination Monitor our owner's email, voicemail, and other correspondence Stay on top of calendar updates throughout the day and resolve conflicts Run occasional errands for the office and owner Help coordinate personal appointments and logistics as needed Complete client-related administrative work What You'll Need: Minimum high school graduate (some college preferred) Office experience in small, growing business Effective communication skills Experience working in role with administrative responsibilities Project Coordinator experience, a plus Familiar with Microsoft Office suite What We Bring to the Table: A team laser-focused on our Mission: To change the world of work, one small business at a time An opportunity to use your gifts and skillsets to move our mission forward Work/Life Balance Paid Holidays - even for part-time employees! Birthday Days Off Personal and Professional Development Opportunities What You Bring to the Table: Authenticity: You show up as you are-honest, reliable, and consistent in how you work and communicate. You don't try to be something you're not. Relational Service: You understand the importance of learning about others - who they are and what's important to them. When you know someone, you know how to serve them. Teamwork: While you can work independently, you know better decisions are made and problems are solved more effectively as a team. You want to help others succeed. Humility: You bring confidence without ego. You're willing to admit when you're wrong so you can learn from your mistakes. Stewardship: You handle details with care, take ownership of your work, and make sure each task is done with excellence. Is Mission-Driven Support Your Sweet Spot? Apply now or call ************ Relatable Skills/Experience: Hiring Assistant, Recruiting Assistant, Project Assistant, Small Business, Office Coordinator, Office Manager, Communications, Administration

A subsidiary of UGI Corporation, UGI Energy Services supplies and markets natural gas, liquid fuels, renewable natural gas, and electricity to 42,000 customer locations across the Mid-Atlantic and Northeastern US. We are a supplier, marketer, and midstream services provider - one backed by 135 years of natural gas experience, plus our own expanding energy infrastructure. Along with buying and selling energy commodities at the wholesale level, UGIES owns and operates key midstream natural gas assets. We offer comprehensive benefits, some of which are: * Paid Vacation time starts with 3 weeks off * 9 Paid Holidays * Medical plan, prescription, dental, vision, life insurance * Paid parental and volunteer time * 401(k) matched savings plan * Tuition Reimbursement Job Posting Job Summary: Performs administrative duties for executive management. Responsibilities may include screening calls, making travel and meeting arrangements, preparing reports and financial data, and customer relations. Requires strong computer skills and also calls for flexibility and excellent interpersonal skills. Duties and Responsibilities: * Answer and route phone calls and assist employees with their questions * Periodic typing of correspondence, filing, and copy reports, etc. * Assist as needed with special projects as requested by other managers * Preparation of professional PowerPoint presentations (graphing, etc.) * Code invoices for payment * Maintain department schedules * Make travel arrangements * Prepare expense reports * Sort and distribute mail * Renew corporate subscriptions * Coordinate mass mailings Knowledge, Skills and Abilities: * Knowledge of UGI organizational structure * Strong organizational skills * Good analytical skills * Ability to organize and coordinate multiple projects * Excellent interpersonal and telephone skills * Knowledge of Access, Excel, Word, and PowerPoint, a plus Education and Experience Required: * Minimum 3 years Executive Secretary Experience or 5 years Administrative Assistant experience * Associates Degree preferred UGI Energy Services, LLC is an Equal Opportunity Employer. The Company does not discriminate on the basis of race, color, sex, national origin, disability, age, gender identity, sexual orientation, veteran status, or any other legally protected class in its practices.

Job Description Are you highly organized, proactive, and great at keeping leaders focused and on track? Do you enjoy managing details, anticipating needs, and bringing structure to a fast-paced work environment? Immaculate Custom Cleaning Inc. is seeking a dependable Executive Assistant to support our leadership team and help keep daily operations running smoothly behind the scenes. This role is ideal for someone who thrives on organization, clear communication, and taking ownership of administrative systems that allow executives to operate at their best. You will play a key role in maintaining order, managing sensitive information with discretion, and ensuring that nothing falls through the cracks. This is an excellent opportunity for a detail-oriented professional who enjoys being the right hand to leadership and growing with a scaling organization. Compensation & Benefits: Base Salary: $50,000-$55,000 Performance-Based Bonuses Health Benefits and Designated Company Vehicle Stable, Long-Term Position Opportunities for Growth Within the Company Compensation: $50,000 - $55,000 yearly base salary Responsibilities: Coordinate and oversee daily service operations across a large volume of residential properties, ensuring consistency and quality Act as a communication bridge between leadership, field teams, and clients to maintain clarity, accountability, and follow-through Manage scheduling, staffing, routing, service standards, and customer interactions to keep operations running efficiently Maintain and improve internal systems, workflows, documentation, and quality controls to support scalable growth Provide hands-on support when needed through team training, onboarding, inspections, and operational problem-solving Qualifications: Adaptable, calm under pressure, and able to prioritize in a fast-paced environment Strong problem-solving skills with a proactive, solution-oriented mindset Reliable, communicative, and self-motivated with a high level of integrity Experience supporting or leading teams in service operations or small-business settings Detail-oriented with a track record in process improvement, scheduling, or operational systems About Company Immaculate Custom Cleaning Inc. is a family-owned company serving Lancaster County with dependable, detail-focused residential cleaning services. We're known for combining professionalism with a personal approach that clients trust. Since 2019, we've grown by investing in our people, refining our systems, and maintaining high service standards. Our team enjoys a supportive work environment, clear expectations, and the opportunity to grow alongside a company with a strong vision for the future.

The senior administrative assistant role is responsible for providing excellent customer service to all constituents across the university. This position is also responsible for managing and distributing information and creating efficiency within the office or shared function. The senior administrative assistant is responsible for the support, clerical/administrative and project work for a college/school/division or building/function and may support multiple employees or shared spaces, in addition to community agencies and accreditation/regulatory agencies. Essential Functions: 1. Promote Franciscan ideals and adherence to the Mission of the University as demonstrated by the University Ideal Characteristics. As we are an equal opportunity employer committed to Franciscan values, all employees share responsibility for advancing diversity, equity, and inclusion in the performance of their roles while demonstrating service orientation, respect for all, intellectual curiosity, solution focus and innovation, and mutual accountability. 2. Interacts with all management levels and external agencies; works independently and completes assigned projects with minimal supervision. 3. Research and compiles data for internal (e.g., budget, assessment) and external (e.g., accreditation, regulatory bodies, state, and federal grants) reports. 4. Reviews and analyzes special reports and data, summarizing information for dean and others. 5. Authorizes and approves, within the delegated level of signature authority, purchase requisitions, check requisitions, employee reimbursements, credit card charges, and other budget obligations. 6. Organizes, facilitates, and coordinates with dean and department chairs needs for required accreditation self-studies, site visits, including on-campus and off-campus needs. 7. Coordinates and facilitates internal and external assigned events such as community advisory boards and academic ceremonies. 8. Uses project management tools such as Excel, Event Application Software, and Microsoft Teams to track and coordinate University Events. 9. Coordinates and facilitates faculty and staff searches in collaboration with the Search Committee and dean's office. 10. Monitors and prepares special contracts for full-time faculty (e.g., overloads, stipends). 11. Coordinates and prepares external agency internship affiliation agreements and Certificates of Liability Insurance for all college programs and sites. 12. Serves as recording secretary for monthly college department chair and college meetings. 13. Commitment to process improvement by documenting and discussing efficiencies and eliminating failure points. 14. Maintain confidentiality regarding sensitive information. Additional Responsibilities: 1. Quickly prepare multiple forms of correspondence for all internal and external audiences. 2. Communicate to internal and external audiences on behalf of the college and dean. 3. Cascading key decisions after they are made by college dean and department chairs. 4. Prepares and maintains college Dean appointment calendar that includes multiple stakeholders. 5. Representative as key point of contact for building/division/college/school as designated. 6. Mail distribution for designated area, order supplies as needed within function as a shared resource. 7. Provide general support to visitors and guests. 8. Perform other duties as assigned, requested, or directed to support university operations. 9. Occasional flexibility in hours may be required. Qualifications/Education: 1. Commitment to the mission statement, core values and goals of Alvernia University. 2. Microsoft Office Suite proficiency 3. Minimum 2-3 years of administrative assistant or related experience 4. Excellent organizational and communication (written and oral) skills. 5. Ability to excel at details, prioritize, multi-task, and work in a fast-paced environment. 6. Problem-solving skills, the ability to identify problems, brainstorm, analyze options, and implement the best solution. 7. Ability to network and collaborate interdepartmentally to obtain answers and solutions. Physical Requirements: 1. Physical attendance is required to perform the duties of this job. 2. Prolonged periods of sitting at a desk and working on a computer. 3. Must be able to lift 15 pounds at times. Employee Benefits: Join a team that values your well-being! We offer a comprehensive benefits package designed to support you and your family: * Robust Health Coverage: Choose from three offered medical plans, plus dental and vision. * Financial Security: Enjoy University-paid life/AD&D insurance and long-term disability, with options for short-term disability and supplemental coverage for you and your family (including accident, critical illness, and hospital indemnity plans). Flexible spending accounts are also available. * Exceptional Retirement: Start saving immediately with our 403(b) Retirement Plan. You'll get 100% immediate vesting, a University gift contribution, and a generous match up to 5% of your deferrals. * Time Off & Flexibility: Take advantage of 18 paid holidays each year and the possibility of flexible or hybrid work options for many roles. * Invest in Your Future: Enjoy tuition remission benefits for yourself and your dependents. * On-Campus Wellness: Benefit-eligible employees on our main campus receive free access to our Medical & Counseling Center.

Job Title: Senior Executive Assistant to the Vice President & General Counsel/Assistant Board Secretary Classification: Professional Division: Office of the General Counsel Department: Office of the President Reports To: Vice President, General Counsel, Secretary to the Board of Trustees FLSA Status: Salaried, Exempt Revised: JOB SUMMARY: The Senior Executive Assistant to the Vice President & General Counsel is a key member of the Office of General Counsel (OGC) team, providing legal administrative, research, and technical support within the Office of General Counsel. The incumbent oversees the office's case management system, assists with the maintenance of the office's web-based resources, conducts legal research, responds to subpoenas and record requests, and provides direct support for the litigation and immigration practice areas (when necessary). The Assistant Secretary to the Board of Trustees reports to the General Counsel and Board Secretary. This position will provide all manner of executive level administrative and logistical support to the Board Secretary and Chair of the Board of Trustees. This includes but is not limited to coordinating meetings and Trustee communications, recordkeeping, maintaining calendars, and making travel arrangements. ESSENTIAL DUTIES & RESPONSIBILITIES: * Administer electronic case management and document systems; monitor case resolution and serve as point of contact for status inquiries from campus clients. * Design and organize record keeping systems and ensure maintenance of legal opinion files, litigation files, subject files and legal publications. * Maintain web-based resources, including the Office of General Counsel homepage and the university's policy library. * Assist with factual investigations and provide support for discovery activities; organize case files. Prepare materials in connection with immigration petitions (when and if necessary) and regulatory compliance matters. * Perform legal research on a variety of legal issues to include gathering of sources such as statutes, ordinances, court decisions, legal documents, institutional policies, templates, and articles for use in preparing legal documents and as a basis for answering requests for legal opinions. Conduct research through Westlaw and/or Lexis Nexis, the Internet, or other resources; monitor legislative and regulatory activity at the state and federal level. * Create and compose legal documents, letters, reports, memos, agenda items, graphs, charts, presentations and e-mails; independently answer correspondence not requiring review by the General Counsel; interpret and explain policies consistent with accepted interpretation. Manage Lincoln University's policy website and the policy approval process through the level of the Board of Trustees. Employee will also create efficiencies within the policy approval process. * Coordinate the receipt and institutional response to subpoenas and record requests. Manage and maintain Lincoln University's public records website and be responsible for managing and coordinating the response for public records. Maintain and respond to inquiries regarding university deeds and easements. * Responsible for records management and the destruction or digitization of all records in the Office of General Counsel. * Assist with trademark management and provide assistance with copyright work involving general licensing matters. * Provide general office management for the Office of the General Counsel and act as a front-end interface with clients, staff and attorneys for the purposes of screening calls and/or summarizing communications between outside parties and the OGC team. * Schedule witnesses, and the organization of supporting documents, exhibits, and evidence in complex litigation. * Oversee the office budget. Develop a plan for the reduction of unnecessary and frivolous spending to right-size the office budget. * Oversee the flow of policies, appeals, and legal documents from the Office of the President. * Participate in committee meetings and in special projects. Recommend methods for improvement of office procedures or workflow and initiated approved suggestions; ensure confidentiality and security of office facilities, equipment, and records.

JOB TITLE: Executive Assistant DEPARTMENT: Front Office STATUS: Temporary Employment (6 months) REPORTING TO: PiAC Executive Team SUMMARY: The Piasecki Aircraft Corporation (PiAC) Executive Assistant & Operations Coordinator provides comprehensive administrative support to the CEO and COO while serving as the primary point of contact for daily office operations. This role is responsible for managing executive schedules and travel, facilitating internal and external communications, and maintaining the efficiency of the PiAC office and Heliplex facility. The ideal candidate is an organized, proactive problem-solver capable of balancing high-level executive support with hands-on office management. RESPONSIBILITIES: Executive Administrative Support: Manage and prioritize the CEO and COO's calendars, including scheduling meetings, troubleshooting conflicts, and coordinating logistics for internal and external engagements. Plan and secure all necessary arrangements for domestic and international travel, including itineraries, reservations, and expense reporting. Prepare and edit correspondence, presentations, and meeting materials on behalf of leadership, ensuring accuracy and confidentiality. Coordinate staff meetings, including compiling briefing materials and documenting meeting minutes and follow-up actions. Act as a liaison between staff, leadership, and external stakeholders to ensure timely communication and project coordination. Other duties as assigned. Office Operations & Facilities Management: Serve as the primary receptionist for the facility, welcoming guests, managing visitor logs, and handling incoming/outgoing mail and deliveries. Maintain office efficiency by managing inventory, ordering office supplies, and ensuring breakrooms and kitchens are stocked and organized. Coordinate employee morale events, including luncheons, holiday parties, and client meetings. Support the management of the Heliplex facility by serving as a point of contact for tenants, coordinating space walk-throughs, and assisting with tenant communication. Liaise with vendors regarding facility maintenance, cleaning, and security personnel logistics to ensure a safe and professional work environment. Support the Finance and Procurement teams by organizing vendor invoices and assisting with purchase requisitions as needed. Other duties as assigned. KNOWLEDGE / SKILLS / ABILITIES: Strong planning skills with the ability to prioritize multiple tasks in a fast-paced environment with minimal supervision. Professional verbal and written communication skills, with the ability to interact effectively with all levels of the organization and external partners. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and comfortable learning new internal systems. Proven ability to handle sensitive information with confidentiality and exercise sound judgment. Willingness to handle a wide variety of tasks, from high-level scheduling to hands-on office organization. EDUCATION / CERTIFICATIONS / CLEARANCES: Bachelor's degree in Business Administration or a related field (or equivalent professional experience). 3+ years of experience in an administrative, office management, or executive support role. Experience coordinating travel and managing complex calendars is required.

On-site Administrative Assistant Approximately 12 Months Work Environment Job Trailer Construction Job Site Various personalities- Office/client executives Government representatives Construction workers Position Description (Office Manager) Maintain files, logs & logins (electronically & manually) Write and prepare meeting minutes/agendas Write letters, emails & correspondence on behalf of Project Managers Prepare spreadsheets from pre-made templates & occasionally from scratch Daily weather reports Fax, scanners, printers - use, maintain, fix and keep a stock of supplies (ink, toner, etc.) Maintain contacts in Outlook Introduce subcontractor safety & violation programs to subcontractors Help keep the job trailer office clean and organized, stocked with supplies including food Multiple other tasks as assigned Computer Skills (Mandatory) Excel - Daily use, must be able to work from a template or begin from scratch Simple formulas Formatting (lines, colors, etc) Word - Daily use, must be able to work from a template or begin from scratch Formatting (lines, colors, etc) Outlook - Email - Compose on behalf of project managers Contact updating Scheduling meetings & calendar Adobe Acrobat Convert to PDF Print/Save to PDF Combine multiple PDF files into one

**Penn State Health** - **Hershey Medical Center** **Work Type:** Full Time **FTE:** 1.00 **Shift:** Day **Hours:** 8:00a - 4:30p **Recruiter Contact:** Denisse M. Rosado at ******************************** (MAILTO://********************************) **SUMMARY OF POSITION:** Responsible for performing non-routine and varied Administrative/Secretarial support duties that are generally assigned in the form of results expected. Interpret policies, procedures and regulations requiring analysis, planning and consultation with others. Initiate the development of new process criteria. **MINIMUM QUALIFICATION(S):** + High School Diploma or equivalent required + Post high school education/training or equivalent knowledge required + Three (3) years related experience required **PREFERRED QUALIFICATION(S):** + **Microsoft Proficiency Level:** Word: Intermediate; Excel: Intermediate; PowerPoint: Intermediate preferred. **WHY PENN STATE HEALTH?** Penn State Health offers exceptional opportunities to learn and grow, exposure to a wide patient population, and the ability to provide individualized, innovative, and specialized care to patients in the community. **Penn State Health offers an exceptional benefits package including medical, dental and vision with no waiting period as well as a Total Rewards Program that highlights a few of the many additional offerings below:** + **_Be Well_** with Employee Wellness Programs, and Fitness Discounts (University Fitness Center, Peloton). + **_Be Balanced_** with Generous Paid Time Off, Personal Time, and Paid Parental Leave. + **_Be Secured_** with Retirement, Extended Illness Bank, Life Insurance, and Identity Theft Protection. + **_Be Rewarded_** with Competitive Pay, Tuition Reimbursement, and PAWS UP employee recognition program. + **_Be Supported_** by the HR Solution Center, Learning and Organizational Development and Virtual Benefits Orientation, Employee Exclusive Concierge Service for scheduling. **WHY PENN STATE HEALTH MILTON HERSHEY MEDICAL CENTER?** Penn State Hershey Medical Center is Central Pennsylvania's only Academic Medical Center, Level 1 Regional Adult and Pediatric Trauma Center, and Tertiary Care Provider. As a four-time Magnet-designated hospital, Hershey Medical Center values the hard work and dedication that our employees exhibit every day. Through our core values of Respect, Integrity, Teamwork, and Excellence, our employees are a team committed to compassionate care for our diverse patient population, our community and each other. As a valued team member, we promote continued professional development, specialty certification, continuing education, and career growth. **YOU TAKE CARE OF THEM. WE'LL TAKE CARE OF YOU. State-of-the-art equipment, endless learning, and a culture of excellence - that's Penn State Health. But what makes our healthcare award-winning? That's all you.** _This job posting is a general outline of duties performed and is not to be misconstrued as encompassing all duties performed within the position. Eligibility for shift differential pay based on the terms outlined in company policy or union contract._ _All individuals (including current employees) selected for a position will undergo a background check appropriate for the position's responsibilities._ _Penn State Health is an Equal Opportunity Employer and does not discriminate on the basis of any protected class including disability or veteran status. Penn State Health's policies and objectives are in direct compliance with all federal and state constitutional provisions, laws, regulations, guidelines, and executive orders that prohibit or outlaw discrimination._ **Union:** Non Bargained **Position** Administrative Associate - Hematology Oncology Clinical Trials **Location** US:PA: Hershey | Clerical and Administrative | Full Time **Req ID** 78992

CareGivers America - NEPA, a Modivcare Personal Care Service, is looking for an Administrative Associate. You will have the opportunity to make a meaningful impact by ensuring the smooth operation of our administrative processes and providing exceptional support to our team. Pay: $13-$14 Hourly Schedule: M-F 8:30AM-5:00PM Office Address: 245 Butler Ave., STE 105 Lancaster, PA 17601 Benefits and Perks… Medical, Dental & Vision Insurance 401(k) with a 6% match Paid Time Off 10 Paid Holidays Employee Assistance Program Employee Discounts (retail, hotel, food, restaurants, car rental, and much more!) Voluntary Term Life and AD&D Insurance Legal Services Insurance Short-Term and Long-Term Disability Accident, Critical Illness & Hospital Indemnity Insurance You will... Courteously greet visitors and other clients, determine their nature of business, and direct them to the appropriate person or destination. Operate multi-line phone; take messages or field/answer all routine and non-routine questions. Responsible for reception and signing for front office packages. Responsible for sorting and distributing mail. Schedule and organize complex activities such as meetings and department activities for all management team members. Handle a wide variety of administrative-type functions for office/management staff. (i.e. typing, filing, obtaining supplies, coordinating direct mailings, working on special projects) We are excited to speak to someone with the following… High School Diploma or GED 1+ years of receptionist and/or secretarial and/or administrative experience required. Experience in Home Care preferred Our Mission: To provide access to the care that matters for those who need it most. Our Values: Caring: We care about what we do and who we do it for. Collaborative: We value the perspective and experience of all. Dedicated: We are committed to making a real world impact. Purposeful: We know our work has meaning. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace

Secretarial/Clerical/Secretary - 12-Months Date Available: 01/05/2026 Closing Date: 12/19/2025 TITLE: Administrative Assistant - Business Office QUALIFICATIONS: High School diploma, post-secondary degree in Business Administration, Accounting, or related field preferred. Previous accounting or related experience. School experience preferred. Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel) and the Google Suite of Products. Able to effectively communicate in writing and verbally. Able to solve multiple problems - work on several tasks at once Time management and prioritization skills Possess a high degree of integrity, responsibility, diplomacy, and reliability Maintain confidentiality REPORTS TO: Business Manager and Administrative Director JOB GOAL: Perform duties of the business office in keeping with the overall needs and goals of the school. This is a confidential employee position and is not part of the Collective Bargaining Agreement. PERFORMANCE DUTIES AND RESPONSIBILITIES: 1. Project a positive image of the school and assist in maintaining an orderly office. 2. Maintain attendance on computerized payroll system and absence management system. 3. Process all payments for the General Fund, Activity Fund, School Lunch Fund and Athletic Fund. Processing includes coding invoices with appropriate general ledger account number, entering invoices in Fund Accounting System, printing checks and mailing checks to vendors. 4. Enter receipts in Fund Accounting System for General Fund, Activity Fund, Lunch Fund, and Athletic Fund. 5. Contact vendors with any problems with invoices/orders. 6. Maintain Pay Order and receipt documentation for all Activity Fund transactions. 7. Process purchase order requests and place orders for General Fund, Activity Fund and Lunch Fund. 8. Process Accounts Receivable invoices for the General Fund, Activity Fund, Lunch Fund and Athletic Fund transactions. Processing includes accepting payments and entering payments in the Fund Accounting System. 9. Maintain files of all accounts payable invoices and accounts receivable invoices. 10. Order all supplies for school building use. 11. Prepare and issue bids for supplies and equipment for all school programs. 12. Receive and process Fed Ex/UPS deliveries. Send any Fed Ex/UPS shipments. 13. Count all incoming money and process receipts for: Athletic Fund, Activity Fund, General Fund, and School Lunch Fund. Prepare deposit and deliver to appropriate financial institution. 14. Send notices of bills to parents and receive payment for student bills. 15. Ensure postage meter is adequately supplied. 16. Assist faculty with copier jam problems and operations. 17. Answer phone for Business Manager and take messages as needed. 18. Type correspondence for Business Manager. 19. Utilize the Student Information System Software, Microsoft Office Suite and the Suite of Google products to carry out essential job functions. 20. Process School Lunch applications for Free and Reduced lunches. 21. Responsible for meeting required reporting dates related to the Federal School Lunch Program including the Annual School Lunch Application, Monthly Claim Reports and Annual Verification report. 22. Complete Annual School Nutrition Program training on the School Nutrition Lunch Box Website. 23. Process credit card payments. 24. Serve as backup to Business Manager for payroll processing. 25. Complete other duties as assigned. SELECTION: Appointment shall be by the Joint Operating Committee following the recommendation of the Administrative Director. EVALUATION: Performance to be evaluated annually by the Business Manager.

We Provide: New starting rates of $20.41-$20.91 per hour! Paid vacation days and holiday pay Employee referral bonus program Extensive paid training, as well as continual opportunities for further job-related education and career advancement (including our Career Ladders program) Supportive leadership team who wants to help YOU succeed Medical, dental, vision, short- and long-term disability 403b retirement plan The Senior Direct Support Professional is responsible for: Light housework: cooking, meal prep, cleaning Maintenance of personal care/hygiene routines: feeding, medication administration, bathing, showering, toileting Providing transportation to and from doctor's appointments, outside activities and excursions Behavioral and social support (to include working with potential physical and verbal outbursts/ aggressiveness) Providing occasional sleepover shifts and/or supervise a residential home in which there is no Residential Supervisor Assisting the Residential Supervisor in any other assigned duties Requirements/Qualifications: High School Diploma/G.E.D. Valid Driver's License with 2 years of consecutive driving experience and less than 3 moving violations within the past 36 months Ability to pass pre-employment background/physical/TB/drug screenings Must be able to lift 50 lbs. as needed Previous direct support/caregiving experience and/or experience working with individuals with disabilities Penn-Mar is an Equal Opportunity Employer and is committed to diversity and inclusion.

Administrative Assistant Schedule (FT/PT): FT Travel Required: Yes Shift: Day Remote Type: On-site Clearance required: Secret Division: Security Cooperation Who is ACT1 Federal? ACT1 Federal LLC is a 100% employee-owned company. We've served the Department of Defense (DoD) for nearly thirty years. Our core missions include weapon systems engineering, logistics, space domain expertise, global defense and security, business and financial management for security assistance and major defense articles, as well as military training and arctic security. Join us! Description: Provide administrative and secretarial support services for Army Security Assistance Command. Responsibilities: Perform a variety of complex and routine administrative and secretarial duties. Answer and direct phone calls and communication. Organize and schedule appointments and meetings. Maintain contact lists, produce and distribute correspondence memos, letters, faxes and forms. Assist with the preparation of regularly scheduled reports. Requirements A minimum of three (3) years of administrative assistant experience is required. High school diploma or equivalent. Active Secret Clearance required. Functional knowledge of Microsoft Office and SharePoint, Government travel, and time and attendance reporting systems. Benefits · Medical/Dental/Vision Insurance · ACT1 Employee Stock Ownership Plan (ESOP) · Company Paid Life and AD&D Insurance · Company Paid Short-Term Disability · Voluntary Long-Term Disability · Flexible Spending Accounts (FSA) · Health Savings Account (HSA) · 401K with employer match · Paid Time Off · Paid Holidays · Parental Leave · Military Leave · Education, Training & Professional Development · Voluntary Accidental Injury/Critical Illness/Hospital Care · Voluntary Pet Insurance, Legal Resources, and Identity Protection ******************************** Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely. If this position is listed as remote or hybrid, you'll periodically work from a ACT1 Federal or client site facility. If this position is listed as onsite, you'll work with colleagues and clients in person, as needed for the specific role. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local or international law.

Substitute - Administrative Assistant/Secretary JobID: 1349 Substitute Personnel/Substitute Clerical/Secretary Date Available: Upon Board Approval Additional Information: Show/Hide The Dallastown Area School District is seeking to fill Substitute Administrative Assistant/Secretary positions for the 2025-2026 school year. If you are considering a future career in public education or you have the desire to contribute to the Dallastown community, the ideal candidate will support our buildings throughout the school year. Candidate must be dependable, able to multi-task, work cooperatively with others, enjoys working in a school district atmosphere and have schedule flexibility. Candidate will have the ability to choose substitute opportunities as they become available but may receive phone calls on an as needed basis. Minimum Qualifications: * Experience preferred * Warm and receptive countenance * Ability to carry out oral and written communications/instructions and work cooperatively with others * Acceptable record of attendance Interviews are conducted intermittently throughout the school year. ABOUT OUR DISTRICT: Dallastown Area School District is a community of caring staff who are dedicated to inspiring and creating pathways for student success. We are committed to providing a safe, challenging, and relevant learning environment that inspires and creates pathways for student success. EOE

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Lebanon, Pennsylvania. Administrative Assistant - Join Our Resort Operations Team! What You'll Do The Administrative Assistant supports daily property operations and plays a vital role in guest satisfaction, office efficiency, and accurate financial and store operations. This position assists with administrative tasks, customer service, and the oversight of our Country Store. The ideal candidate is organized, reliable, and comfortable working both behind the scenes and directly with guests. Your Job Will Include Guest & Office Support * Greet guests and residents in a friendly and professional manner. * Maintain open communication with property and regional staff. * Support management in building a cohesive, high-performing team. * Answer phones, respond to inquiries, and provide backup coverage for front desk and property staff. * Organize and maintain office files and order office supplies as needed. * Attend required training programs and seminars. Administrative & Accounting Support * Process accounts payable using the automated accounting system. * Assist with procurement card (P-card) reconciliations. * Complete bank deposits accurately and on time. * Pull, review, and organize property revenue reports. Country Store Operations * Assist in overseeing daily Country Store operations. * Support inventory counts and help maintain accurate stock levels. * Assist with ordering store products, snacks, merchandise, and supplies. * Keep product displays organized, clean, and well-stocked. General Operations Support * Research and assist in implementing company-sponsored activities. * Run errands as needed, including delivering communications to guests or residents. * Perform other administrative or operational duties as assigned. Experience & Skills You Need * High school diploma or equivalent. * Minimum of 1 year of office, administrative, or customer service experience. * Strong communication and organizational skills. * Excellent attention to detail and the ability to prioritize multiple tasks. * Proficiency in Microsoft Word and Excel; experience with automated accounting systems is a plus. * Must be willing to work a flexible schedule, including weekends and holidays. * Reliable, professional, and able to maintain confidentiality. Who You Are * Friendly, approachable, and guest-focused. * Dependable with strong follow-through. * Comfortable with basic financial tasks and store operations. * Positive, adaptable, and willing to support wherever needed. * Flexible and able to work weekends, holidays, and varying schedules. Why You'll Love Working With Us * Supportive and collaborative team atmosphere * Beautiful property * Opportunities to grow, cross-train, and gain new skills * A role that supports both guest-facing fun and behind-the-scenes operations In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants.

Top Stack is working with a client in the Reading, PA location that is seeking an administrative assistant to join their team on a contract to hire basis. The Administrative Assistant provides essential clerical and administrative support to the construction office and project teams, helping ensure smooth operations, accurate documentation, timely communication, and strong organization across projects. Key Responsibilities Office & Administrative Support Answer phones, greet visitors, and direct inquiries professionally. Manage incoming/outgoing mail, scanning, copying, filing, and general office duties. Maintain office supply inventory and place orders as needed. Schedule appointments, meetings, and coordinate calendars for project teams and managers. Document Control & Project Support Organize and maintain accurate electronic and paper filing systems for project records (contracts, permits, submittals, RFIs). Assist with preparing, editing, and distributing correspondence, reports, and project documents. Track and support documentation needs (insurance certificates, subcontractor paperwork, compliance files). Manage data entry and documentation in project management and office software (e.g., Procore, Microsoft Office). Communication & Coordination Coordinate communication between field personnel, office staff, subcontractors, clients, and vendors. Assist with meeting logistics and preparation of agendas, minutes, and materials. Support project teams with scheduling, follow-ups, and tracking deliverables. Other Duties Assist with special projects, office initiatives, and continuous process improvement. Perform other administrative duties as assigned by management. Qualifications Education & Experience High school diploma or equivalent required; additional coursework or degree in business or related field preferred. Previous administrative experience; construction industry experience is a plus. Skills Strong organizational skills with excellent attention to detail. Proficient with Microsoft Office (Word, Excel, Outlook). Ability to prioritize multiple tasks and meet deadlines. Effective written and verbal communication skills. Professional demeanor and ability to work both independently and as part of a team. Preferred Familiarity with construction project management software (e.g., Procore, Bluebeam). Basic understanding of construction terminology and processes.

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. Job Description ADMINISTRATIVE ASSISTANT Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking an Administrative Assistant to join our Building and Construction team in York, PA. This is a fantastic opportunity to grow a versatile career in Intertek. The Building & Construction team provides assurance, testing, inspection, and certification services and building science solutions to deliver Total Quality Assurance to the built environment. The team offers the architectural, engineering and construction (A/E/C) industry with a full suite of capabilities both in the lab and on site. BUILDING PRODUCTS TESTING SOLUTIONS From code compliance to performance testing to product certification - our commitment is to build a lasting partnership with our customers. We enable them to work with a single source to get their product the market access success they need. JOB SUMMARY This position is responsible for various administrative tasks. SALARY & BENEFITS In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more. ESSENTIAL JOB DUTIES AND RESPONSIBLITIES Screen phone calls and answer inquiries regarding basic department services Welcome and check in visitors when needed Prepare quotes, invoices, reports, and general correspondence Purchasing of materials for projects and lab supplies Manage calendars and coordinate travel arrangements Perform clerical work including copying, scanning, and filing Manage department records and job files, including project schedules, work logs, and databases, and assist in training record maintenance Execute project administration (setup, schedules, notifications, POs, invoices, report finalization, job closing) Assist with internal and external quality audits Assist with periodic management reports Prepare meeting agendas and record minutes Understand general concepts of test methods and industry requirements Performs other work as required by specific location and/or department ESSENTIAL REQUIREMENTS AND QUALIFICATIONS High School Diploma or GED Minimum of 2+years directly related experience; certain departments may require additional experience Prior experience in an administrative position Strong proficiency with Microsoft Office 365 Suite, including Outlook, Word, Excel, Power Point, Sharepoint, OneDrive, and Teams Excellent communication skills, both verbal and written Excellent prioritization, organization, and time management skills Must be detail oriented Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities Ability to analyze and solve problems.

Why Join Just-In Home Care? At Just-In Home Care, we believe great care starts with a great team. We're an award‑winning home‑care provider that treats clients and employees like family-offering supportive leadership, clear career paths, and a mission‑driven culture where your work truly matters. If you're an organized, people‑focused professional who wants to grow in healthcare administration, we'd love to meet you! Benefits & Perks Competitive pay with regular reviews Paid Time Off & Md. Sick and Safe Time Positive, team‑oriented office culture with leadership that invests in you Jarrettsville based office (M-F 8a-4p) What You'll Do: Be the first point of contact: answer and route incoming calls, greet visitors, and provide stellar customer service. HR admin: Recruiting, record keeping, Performance management documentation Schedule management: schedule client assessments, staff meetings, and caregiver shifts; send reminders and confirmations. Keep us organized: maintain digital and paper filing systems; build and update client and employee records in compliance with state and agency regulations. Support client intake: gather inquiry details, log data in our home‑care software, and alert the care team to new opportunities. Create polished communications: draft emails, letters, memos, and reports for internal and external stakeholders. Drive smooth operations: order office supplies, coordinate vendors, and help refine standard operating procedures. Contribute to compliance: ensure all documentation meets HIPAA, state, and agency guidelines. What You'll Bring: High school diploma or GED (Associate's degree or admin certification a plus) 1+ year of experience as an Administrative Assistant, Office Coordinator, Receptionist, or similar clerical role-healthcare or home‑care background preferred Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint) and ability to learn scheduling/EMR software quickly Top‑notch phone etiquette, written and verbal communication skills, and a friendly, professional demeanor Excellent time‑management and multitasking abilities; you thrive on organizing people and information Ability to handle confidential information with discretion and navigate a fast‑paced office environment Ready to Make an Impact? Join a company that helps seniors and people with disabilities live safely and comfortably at home-and gives you the resources to build a rewarding career. Click “Apply Now” to submit your resume Compensation: $18.00 - $20.00 per hour Professional caregivers go by many names: homemakers, home care aides, home health aides, certified nursing assistants, personal care assistants, direct care workers. No matter the name, what they all have in common is a calling to care for people in the comfort of their own homes. This agency is independently owned and operated. Your application will go directly to the agency, and all hiring decisions will be made by the management of this agency. All inquiries about employment at this agency should be made directly to the agency location, and not to Home Care Evolution Corporate.

CareGivers America - NEPA, a Modivcare Personal Care Service, is looking for an Administrative Associate. You will have the opportunity to make a meaningful impact by ensuring the smooth operation of our administrative processes and providing exceptional support to our team. Pay: $13-$14 Hourly Schedule: M-F 8:30AM-5:00PM Office Address: 18 S. George Street, Suite 615, York, PA 17401 Benefits and Perks… Medical, Dental & Vision Insurance 401(k) with a 6% match Paid Time Off 10 Paid Holidays Employee Assistance Program Employee Discounts (retail, hotel, food, restaurants, car rental, and much more!) Voluntary Term Life and AD&D Insurance Legal Services Insurance Short-Term and Long-Term Disability Accident, Critical Illness & Hospital Indemnity Insurance You will... Courteously greet visitors and other clients, determine their nature of business, and direct them to the appropriate person or destination. Operate multi-line phone; take messages or field/answer all routine and non-routine questions. Responsible for reception and signing for front office packages. Responsible for sorting and distributing mail. Schedule and organize complex activities such as meetings and department activities for all management team members. Handle a wide variety of administrative-type functions for office/management staff. (i.e. typing, filing, obtaining supplies, coordinating direct mailings, working on special projects) We are excited to speak to someone with the following… High School Diploma or GED 1+ years of receptionist and/or secretarial and/or administrative experience required. Experience in Home Care preferred Our Mission: To provide access to the care that matters for those who need it most. Our Values: Caring: We care about what we do and who we do it for. Collaborative: We value the perspective and experience of all. Dedicated: We are committed to making a real world impact. Purposeful: We know our work has meaning. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace