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  • Field Administrative Assistant

    Cupertino Electric 4.9company rating

    Senior administrative assistant job in Santa Teresa, NM

    **Posting Title:** Field Administrative Assistant **Reports To:** Field Administrative Supervisor **Salary Range:** $22.00/hour to $28.00/hour Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets. **WHO WE ARE** For more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything. **THE PRODUCTION TEAM** The Production Team is responsible for overseeing Cupertino Electric's Field workforce, ensuring that all projects are executed with the high standards of safety, productivity, scheduling, quality and cost control. Our team is dedicated to operational excellence, maintaining tight control over project execution from start to finish. We take pride in developing and deploying the best Field Managers in the industry, leaders who drive performance, uphold standards, and deliver successful project outcomes. **ABOUT THE ROLE** The Field Administrative Assistant provides essential support to the Field Coordinator and the broader field team on the project site Cupertino Electric, Inc. This role is designed for candidates with 2 years of experience and offers an opportunity to gain hands-on experience in a fast-paced construction environment. The Field Administrative Assistant will assist with various administrative tasks, including onboarding, payroll entry, resource tracking, and general office support, ensuring the smooth daily operations of field activities. **Onboarding Support:** Assist the Field Coordinator with Union New Hire onboarding, including organizing documentation for I-9 compliance. Help coordinate site orientations and badging for new field employees. Provide support for employees during the onboarding process, including facilitating orientation videos and troubleshooting issues with tablets. **Payroll Assistance:** Help enter and proofread timecards for the field staff to prevent payroll errors. Assist with distributing paychecks and ensuring timely delivery to field employees. Support the Field Coordinator in maintaining payroll reports, including per diem and incentive tracking. **Resource Tracking:** Assist with tracking attendance and workforce resources on-site using Procore Workforce Management. Help manage daily roll calls and keep records updated for the Field Coordinator. **General Administrative Support:** Provide assistance with filing and organizing key project documents. Support dispatch, terminations, and personnel update (PARs) requests. Assist with ordering office supplies, coordinating catering for events, and submitting IT requests. Help maintain safety training records using Vairkko and assist with other administrative duties as needed. **Skill:** Applies acquired job skills and company policies and procedures to complete assigned tasks. **Job Complexity:** Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice. **Supervision:** Normally follows established procedures on routine work, requires instructions only on new assignments. **ABOUT YOU** You have strong attention to detail and excellent organizational skills. Your basic knowledge of the Microsoft Office Suite, particularly Excel and Outlook, complements your good communication skills and ability to work effectively in a team environment. You demonstrate a capacity to learn new software applications quickly and adapt to changing project requirements. While familiarity with construction or field-related work is a plus, it is not required. **WHAT YOU WILL GAIN** As a Field Administrative Assistant, you have the chance to learn the nuts and bolts of our industry and build your professional network as you interact with Field Union Management and Project Teams. You'll coordinate with teams across the organization and experience first-hand how decisions are made and how problems are solved. You get to play a key role in bridging the information flow between our office and field personnel, as well as engaging with vendors and customers. As you hit the ground running, you'll develop the skills to anticipate the administrative needs of the project and contribute to the team in a meaningful way. **MINIMUM QUALIFICATIONS** _Any combination of education and experience that, in the sole judgment and discretion of Company, would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications may qualify._ **Education:** High School Diploma or GED required. Any college degree preferred. **Licensure/Certifications:** None required. **Experience:** Two (2) years of experience required in similar role with construction experience preferred. **Driving Record:** Valid state-issued driver's license and satisfactory driving record. **Bilingual Proficiency Requirement:** Bilingual proficiency in Spanish and English is required. **PHYSICAL REQUIREMENTS** : + Ability to move around construction sites as necessary. + Occasional lifting of office supplies or files may be required. _\#LI-SA1_ _*Applicants must be authorized to work in the United States. This position is not eligible for sponsorship._ **PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (******************************************** CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at *************** or 1-(877)-747-4CEI. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.
    $22-28 hourly 34d ago
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  • Administrative Assistant

    Rosendin Electric 4.8company rating

    Senior administrative assistant job in El Paso, TX

    Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. Why Rosendin? Committed. Innovative. Engaged. If you're looking to take career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity, and inspires everyone to do their best. Rosendin is one of the largest electrical contractors in the United States employing over 7,000 people. We are the largest EMPLOYEE-OWNED company in the industry which means you will be a company owner too and have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously. YOUR NEXT OPPORTUNITY: The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments as assigned. This position will provide general assistance to all levels of staff. WHAT YOU'LL DO: Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.). Provide prompt and professional service to all internal and external clients. Prepares and distributes internal communications and serves as a central clearing position for general information. Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc. Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed. Answer inquiries and/or directs calls to appropriate staff, and takes messages, as necessary. Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff. Maintain supervisor's calendar, schedule meetings and conference rooms for Department. Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time. Provide support by photocopying, filing, and sending faxes as needed. Pulls and put files to dead storage as required. The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit. WHAT YOU BRING TO US: Associate degree in Business Administration or related discipline Minimum 2 years' experience in office administrative work Can be a combination of education, training, and relevant experience WHAT YOU'LL NEED TO BE SUCCESSFUL: Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred Prioritize and manage multiple tasks, changing priorities as necessary Work under pressure and adapt to changing requirements with a positive attitude Oral and written communication skills as required for the position Self-motivated, proactive and an effective team player Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others TRAVEL: 0 % WORKING CONDITIONS: General work environment - sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning. Noise level is typically low to medium. Occasional lifting of up to 30 lbs. We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law. YOU Matter - Our Benefits ESOP - Employee Stock Ownership 401k Annual bonus program based upon performance, profitability, and achievement 17 PTO days per year plus 10 paid holidays Medical, Dental, Vision Insurance Term Life, AD&D Insurance, and Voluntary Life Insurance Disability Income Protection Insurance Pre-tax Flexible Spending Plans (Health and Dependent Care) Charitable Giving Match with our Rosendin Foundation Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business…and your career. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
    $34k-42k yearly est. Auto-Apply 60d+ ago
  • FBI Executive Assistant/Administrative Assistant (Must have FBI experience)

    Infinisource 3.5company rating

    Senior administrative assistant job in Las Cruces, NM

    Description INFINISOURCE CONSULTING SOLUTIONS (ICS) InfiniSource Consulting Solutions (ICS), a 150+ employee government contractor specializing in Management Consulting, Information Technology, and Professional Services to the federal government. We tailor our services to meet the specific needs of our civilian, defense, and private-industry sponsor. Our corporate support processes are ISO 9001 certified, giving our customers the confidence that we are continually measuring and improving upon the support we provide and are committed to the highest level of customer satisfaction. ICS is seeking an Executive Assistant/Administrative Assistant II to join our team! The individual will perform administrative tasks including but not limited to: Providing Executive/Assistant I support to high level executives, directors or managers. Providing a full range of office and administrative support services duties including managing high level calendar appointments; scheduling meetings; coordinating interviews and conferences; evaluating requests for information, appointments, tasks, and other correspondence; and coordinating responses within established deadlines for high level officials. Organizing and prioritizing action items and serving as a liaison for internal and external offices. Managing business relationships with other program offices, divisions, and stakeholders. Managing logistics, materials, and generating minutes for meetings. Drafting and editing correspondence. Preparing memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation ensuring correct formatting, grammar, and punctuation. Maintaining filing systems and ensuring adherence to Agency guidance for the retention, protection, retrieval, transfer, and disposal of records. Evaluating and assisting in the development of office policies and procedures; assisting in the planning and implementing of office systems, layouts, and equipment distribution; and taking the lead on performing other duties as assigned in support of a range of administrative operations and activities (i.e., special projects, research studies, budget analysis, and other specialized functions). Coordinating travel logistics including securing transportation and overnight accommodations in both domestic, and international locations; coordinating and communicating travel agendas, including the assembly of printed material developed to assist with the individual's and/or teams' objectives as it relates to that travel; and helping to resolve problems related to last minute travel changes or cancellations. Requirements The individual shall have: An active secret clearance A minimum of three (3) years of experience performing high-level administrative duties is required; Federal government experience is desired. Knowledge of and experience with systems and/or procedures is desired (i.e., systems include records management, SharePoint or similar information systems, human resource information systems, correspondence systems, travel systems and payroll systems). Ability to communicate in English both orally and in writing. Proficiency in various types of Information Technology resources such as Microsoft Office Suite products. InfiniSource Consulting Solutions (ICS) is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class US Citizenship is required for most positions. InfiniSource Consulting Solutions offers a competitive salary and a generous benefits package. This package includes medical, dental, vision, life, short and long-term disability insurances, and a 401(k) retirement plan.
    $29k-40k yearly est. 60d+ ago
  • Executive Assistant - Aerospace & Keck Centers (Temp)

    University of Texas at El Paso 4.3company rating

    Senior administrative assistant job in El Paso, TX

    Information Hiring Department: Keck Center & Aerospace Center FLSA status: Exempt Required Application Materials: * Resume * Cover Letter * List of three references Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure. This position is full-time, temporary12/1/2025-8/31/2026, contingent on availability of funds, position with possibility of extension, and may be eligible for full benefits, including medical, dental, and vision. The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Position Summary Summary: This position provides complex clerical and administrative services and assistance, requiring significant latitude, independent judgment, and discretion on a frequent basis. Additionally, this position handles a variety of situations involving the clerical and administrative function of the office, which often cannot be brought to the attention of the executive. Keeps official records and executes administrative policies determined by or in conjunction with other officials. This position supports executive leadership across the Aerospace Center and the Keck Center for 3D Innovation and operates in a high-paced environment requiring proactive follow-through, excellent prioritization, and strong professionalism, including the ability to communicate on behalf of Executive Directors and Vice Presidents as appropriate. Note: The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Statement of Duties and Responsibilities: Provides clerical and administrative support for executive and management staff supporting the Aerospace Center and the Keck Center for 3D Innovation; prepares letters, memos, and other documents as needed. Coordinates all aspects of executive's travel and appointment schedule to include planning and scheduling meetings, conferences, teleconferences, and booking travel plans; exercises initiative and minimizes executive's travel time by logistically coordinating all meetings. On a daily basis, researches and gathers information needed by the executive for all meetings and appointments; confers with executive and other members of management to identify all reports or information needed for all appointments or meetings. Supervises various office management functions, including scheduling and preparing staff departmental meetings, ordering and monitoring inventory and office supplies, and coordinating facilities and mail service activities. This may also include typing routine correspondence, as well as filing correspondence and other records. Acts as a liaison for management by effectively interacting with faculty, campus personnel and visitors/customers. Demonstrates strong professionalism and communication skills, including the ability to represent executive leadership and communicate on behalf of Vice Presidents within established guidelines and expectations. May serve as a human resources liaison by processing personnel action paperwork in conjunction with established organizational policies and procedures. This position may be responsible for ensuring a timely and accurate processing of personnel action paperwork. May supervise the reception activities which include meeting and greeting visitors or customers, answering telephones, giving general information, or routing incoming calls to the appropriate personnel. Prepares or assists in the preparation of various reports as assigned or requested. This includes researching and presenting research findings and recommendations to management. Contacts or responds to contacts from high-ranking individuals who may be from governmental or key firms and may involve unique situations, which requires each contact to be handled differently, using judgment and discretion. Interprets requests and helps implement action, as well as decides whether the executive or other members of management should be notified of important or emergency matters, as needed. In executive's absence, ensures that requests for action or information are relayed to the appropriate staff member. Conserves executive's time by collecting and analyzing information and initiating telecommunications. Exercises strong prioritization skills to manage competing deadlines and shifting priorities in a high-paced environment. Exercises initiative to respond to individuals, which requires knowledge of executive's views and philosophy. Maintains confidence and protects operations by keeping a high degree of confidentiality on all sensitive information. Processes new appointments or changes in appointments via BIS/KRONOS systems. Arranges programs, events, trainings, and meetings by arranging for facilities (and caterer), issuing information or invitations, and coordinating speakers. Creates and maintains database and spreadsheet files. Leverages technology to improve office efficiency, including creating and using new tools, templates, trackers, or workflows to streamline administrative processes. Demonstrates proficiency with Microsoft Office Suite and comfort using technology in an office environment; able to learn and use institutional software systems. Comfortable leveraging AI-enabled productivity tools (for example, Copilot) and other emerging technologies to support administrative and operational efficiency. Acts as custodian of university documents and records. Complies with all State and University policies. Other duties may be assigned. Supervisory Responsibilities: No supervisory responsibilities. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: Bachelor's degree from four year college or university within area of assigned responsibility. and Experience: Four years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience. Tech-friendly and comfortable using technology in the office, with specific proficiency in Microsoft Office Suite. AI-friendly, with knowledge of or ability to learn tools like Copilot, and a drive to create and utilize new tools for office efficiency and automation. Proven ability to work in a high-paced, proactive environment, and excellent task prioritization skills. Why Pick UTEP About the University of Texas at El Paso UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. College of Engineering The College of Engineering at the University of Texas at El Paso (UTEP) is dedicated to fostering innovation, education, and research in engineering and technology. With a mission to prepare the next generation of engineers, the college offers a wide range of undergraduate, graduate, and doctoral programs across various disciplines. Its diverse faculty and cutting-edge research facilities drive discoveries and solutions to real-world challenges, contributing to advancements in science, technology, and the overall growth of the Border Region. UTEP's College of Engineering is committed to academic excellence, community engagement, and shaping the future of engineering. Aerospace Center The Aerospace Center at The University of Texas at El Paso (UTEP) we serve as a nexus for innovation, forging strategic partnerships across a dynamic ecosystem (a New Frontier Ecosystem!) of government agencies, industry leaders, small businesses, venture studios, venture capital firms, other research centers, and national laboratories. By translating and integrating cutting-edge research with real-world applications, our partnerships accelerate breakthroughs, cultivate entrepreneurial ventures, and drive the future of aerospace technology. Keck Center Located at The University of Texas at El Paso, the Keck Center is a unique multidisciplinary research facility focused on the use and development of Additive Manufacturing (AM) technologies with primary focus areas in AM Technology Development, Engineered and Structured Materials, and Advanced AM Applications. Additional Information Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and talk or hear. The employee must regularly be able to lift and move up to 50 lbs. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity/Affirmative Action employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries-including the filing of a Formal Complaint or reporting an incident-about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at **************, by email at ****************, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 312. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at *************.
    $36k-50k yearly est. Easy Apply 33d ago
  • Administrative Assistant Special Executive

    New Mexico State University 3.5company rating

    Senior administrative assistant job in Las Cruces, NM

    Department Contact: Cheryl Mason-Herrera, ************, ******************** Internal or External Search: External - Open to all applicants Advertising Summary: The New Mexico Department of Agriculture (NMDA) works for the benefit of the state's citizens and supports the viability of agriculture and affiliated industries. NMDA promotes food protection, a uniform, and fair marketplace, and global marketing and economic development; supports the beneficial use of natural resources; and works cooperatively with public and private sector entities. Opportunities for excellence abound, and NMDA staff dedicate themselves to proactive service in fulfilling the department's mission. Each division plays an important role in carrying out the goals and objectives. Our rich agricultural history, culture, and traditions are addressed through new and innovative approaches using the latest in science, technology, and economic strategies. In New Mexico, we contribute to the safest and most affordable, and nutritious food supply on the globe. NMDA is a constitutional agency organized under the Board of Regents of New Mexico State University (NMSU). This unique relationship creates efficiencies and opportunities for New Mexico's food and agriculture sector as well as service and outreach opportunities for NMSU, making NMDA an integral part of the university. NMDA/NMSU is an equal opportunity and affirmative action employer. Position Details Position Title: Administrative Assistant Special Executive College/Division: New Mexico Dept of Agriculture Department: 180001-NEW MEXICO DEPARTMENT OF AGRICULTUR Location: Las Cruces Offsite Location (if applicable): Target Hourly/Salary Rate: Commensurate with qualifications and experience. Appointment Full-time Equivalency: 1.0 FLSA Status: Exempt Bargaining Unit Announcement: This is NOT a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME). Contingent Upon Funding: Contingent upon funding Standard Work Schedule: Standard (M-F, 8-5) If Not a Standard Work Schedule: Job Duties and Responsibilities: The position provides administrative and coordination support to both the Director / Secretary & Deputy Director / Secretary, with the agency head reporting to the Board of Regents. The position interacts with both State and Federal elected officials on a regular basis, as well as key agriculture industry leaders and the general public. The position supervises support staff and oversees processes for special functions, including the coordination of administrative rule-making, records retention, Inspection of Public records compliance, and legislative tracking. May perform other duties as assigned. Qualifications Required Education and Experience: Associate's Degree + 2 years of relevant experience or a Bachelor's degree. Equivalent Qualifications: Preferred Qualifications: Special Certification/Licensure: Working Conditions and Physical Effort Environment: Work is normally performed in a typical interior/office work environment. Physical Effort: No or very limited physical effort required. Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking. Risk: No or very limited exposure to physical risk. Recruitment Summary We are New Mexico's land-grant institution and a comprehensive research university dedicated to teaching, research public service and outreach at all levels. NMSU is a welcoming community of talented faculty, staff and students who are working together to make a difference. We are a NASA Space Grant College, a Hispanic-serving institution (HSI), a minority-serving institution (MSI) and home to the first Honors College in New Mexico. We offer an accessible education that shapes bright futures. NMSU provides learning opportunities to a diverse population of students and community members at four campuses, Cooperative Extension offices located in each of New Mexico's 33 counties, 12 research and science centers, and through distance education. NMSU Global Campus Since 1888, NMSU has proudly embodied this tradition, building relationships that last a lifetime while serving students who want to earn their degree and grow in their field. Today, NMSU Global Campus provides flexible, career-focused online education that helps our students transform their lives - and the lives of the people they love - through over 70 degree and certificate programs, skill-building microlearning courses, and career and talent development. NMSU Main Campus Located in Las Cruces, NM, New Mexico State University's 900-acre main campus is located at the crossroads of I-10 and I-25 in the Southwestern United States. As a thriving center of higher education, deeply rooted in the regional tradition, its role as a comprehensive university is recognized throughout the state. Doña Ana Community College Founded in 1973 in collaboration with local school districts to support occupational education, DACC is now a leading community college that provides transformative educational opportunities that meet the workforce needs of Doña Ana County. With a focus on access, innovation and excellence, DACC offers over ninety degrees and certificates, adult education, specialized workforce training, and small business assistance. Alamogordo Campus Established in 1958 to serve the needs of the airmen and families stationed at Holloman Air Force Base located only 10 miles west of Alamogordo, NMSUA is a community college with a long history of excellence that is supported by a caring community of hard-working students and dedicated faculty and staff. The campus is situated "on the hill" above Alamogordo and provides inspiring views of the city and the Tularosa Basin, offering the perfect venue for creative and motivated learning. Grants Campus NMSU Grants was established as a branch of New Mexico State University in 1968 through the cooperative efforts of New Mexico State University and Grants Municipal Schools. As a two-year branch community college, NMSU Grants serves the local communities in Cibola and McKinley counties, including the Pueblos of Acoma, Laguna, and Zuni, as well as Tohajiilee, San Mateo, San Rafael, Cubero, the City of Grants, and the Village of Milan. Special Instructions to Applicants The electronic application is the *official* document that will be used to qualify applicants. Paper/email documents will not be accepted. Required documents must be attached to this application. EEO Statement New Mexico State University does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, marital status, disability, genetic information, age, military service, or other non-merit factor.
    $22k-29k yearly est. Easy Apply 26d ago
  • Administrative Assistant

    Thompson Engineering 3.8company rating

    Senior administrative assistant job in Las Cruces, NM

    Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key Responsibilities Administrative & Clerical Support Manage and coordinate schedules for assigned personnel Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions Review and edit outgoing materials for accuracy and clarity Create and maintain project and activity files Prepare project setup information and billing profiles Maintain records of engineer licensure, training, and certifications Draft PowerPoint presentations for client meetings Prepare agendas and meeting notes for staff and in-house meetings Maintain client information and assist with client communications Assist with billing, invoice review, and project expenditure tracking Maintain laboratory test logs and transfer data to accounting Additional Responsibilities Serve as backup for answering phones and receptionist duties Provide backup support for ordering and tracking office supplies Assist with planning company events Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures Actively participate in safety meetings, toolbox talks, and safety initiatives Perform other duties as assigned Qualifications Minimum Requirements High School diploma or equivalent required; Associate's degree in a relevant field preferred 3-5 years of administrative experience in a professional office environment Valid driver's license Strong written and verbal communication skills Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred Willingness to work flexible schedules and overtime as needed Ability to work on-site in a heavy construction setting Flexibility and willingness to travel when needed Physical Requirements Ability to sit for extended periods and operate office equipment Ability to stoop, bend, and file documents Effective verbal and written communication skills Ability to safely operate a motor vehicle Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.
    $26k-33k yearly est. 60d+ ago
  • Administrative Support

    Tenica 3.8company rating

    Senior administrative assistant job in Las Cruces, NM

    Responsibilities: Provide support for scheduling and coordination of activities, conference rooms, caldendar management, telephone conferences and messaging, travel arrangements and vouchers and briefing and correspondence review for grammar and formatting Support the coordination and management of decision documents, directives, work plans, governance documentation, and strategic artifacts Serve as member of in/out processing team. Ensure all necessary documentation are prepared on behalf of the inbound/outbound contractor to allow proper processing Qualifications: Education and/or Experience: Junior to mid-level positions may be available, depending on experience Active TS/SCI w/CI Poly Requirements/Abilities: Strong organizational skills Excellent customer-facing skills Geographic Location: Las Cruces, NM Travel: Minimal
    $32k-47k yearly est. 60d+ ago
  • Administrative Assistant

    Hydro Resources Holding 4.1company rating

    Senior administrative assistant job in Las Cruces, NM

    Job Description Administrative Assistant We are looking for an Administrative Assistant for the Hydro Resources Mid Continent, Inc. - Las Cruces, NM location. The perfect candidate will need to have administrative experience. The position requires the candidate to be diligent, organized, have attention to detail, the ability to multitask, and prioritize using time management skills. Administrative Assistant Responsibilities: Answer front desk phone and transfer calls accordingly in a professional manner. Greet, assist, and direct office visitors accordingly in a professional manner. Check mail and disperse to the appropriate office personnel. Interact with all levels of the employees within the organization. Support the office manager and general manager on tasks throughout the company. Apply data entry skills for direct coding of company invoices. Apply data entry skills for coding of all credit card transactions within monthly deadlines. Track fuel receipt purchases, complete end of month fuel expense report and manage location fuel account. Scan, file, and upload documents to SharePoint. Assist with payroll as needed. Assist with HR functions as needed. Assigned tasks are not limited to the listed responsibilities and additional tasks may be required. Perform other duties and responsibilities as assigned. Requirements: High School Diploma Knowledge of MS Office 365, Outlook, SharePoint, Word and Excel Data Entry Skills Minimum of 3 years' experience in a Clerical or Administrative Position. Excellent Communication, Organizational, and Analytical skills. Benefits: 401(k) Matching Dental Insurance Flexible Spending Account Medical Insurance Life Insurance Paid Time Off Referral Program Vision Insurance Short Term Disability Long Term Disability Equal Opportunity Employer Veterans/Disabled, E-Verify Employer As part of the pre-employment hiring process at Hydro Resources Holding, Inc. and its subsidiaries, all candidates will be required to undergo background check and drug screening. External Company URL: Hydro Resources | Groundwater Exploration and Production (https://hydroresources.com/)
    $22k-31k yearly est. 31d ago
  • EPSDT Administrative Assistant (Las Cruces, NM)

    24 Hour Home Care 4.4company rating

    Senior administrative assistant job in Las Cruces, NM

    WHO WE ARE: Inteli-Care LLC (IC) is a sister company to 24 Hour Home Care. IC is a non-medical home health care provider based out of Albuquerque, New Mexico. They offer best in class service through strategic leadership, using cutting edge technology, and most importantly making people their #1 priority. Our Vision: Inteli-Care's vision is being 100% member focused. The people we service are our number one priority. Our vision and goal is to accomplish this through a team oriented system. Inteli-Care strives for Innovation : being a leader, being on the cutting edge of technology, and setting the standard in the home healthcare industry. Inteli-Care values Integrity which very simply means always doing the right thing. Our employees are expected to live up to high ethical standards and to make the extra effort to ensure our members are receiving the highest level of care. Our quality assurance program is state of the art and all caregivers are evaluated regularly to assure they are meeting our Standards of Excellence . Standard of Excellence to Inteli-Care means setting the bar high and providing superior service. In short, Inteli-Care is 100% member driven and focused; serving our members is our number one priority. Our Values: Inteli-Care believes in high Standards of Excellence for all of its employees. The Company's Core Values are: Teamwork Unites Empathize and be Compassionate Attitude is Power Motivate and Strive to help Everyone win Take Risks Lead and be the Example Sound interesting? Read on for more details! THE ROLE: Are you looking for a rewarding career where you can make a difference in people's lives? The EPSDT Administrative Assistant provides administrative and operational support to the agency's Early and Periodic Screening, Diagnostic, and Treatment (EPSDT) Personal Care Services (PCS) program in compliance with New Mexico Medicaid (Turquoise Care) requirements. This position supports documentation integrity, scheduling coordination, onboarding processes, and audit readiness in alignment with New Mexico Healthcare Authority (HCA), Medical Assistance Division (MAD), Department of Health (DOH), and applicable New Mexico Administrative Code (NMAC) provisions. Pay Rate: $16.00 to $18.00/hour Hours: Monday - Friday, 8:00AM - 4:00PM Responsibilities: EPSDT Program Administrative Support Support EPSDT referral intake, tracking, and documentation in accordance with MAD standards. Assist with new EPSDT member onboarding, ensuring completeness of eligibility, consent, and service documentation. Maintain EPSDT member records to meet NM audit and retention requirements. Scheduling & Coordination Assist with scheduling RN assessments, supervisory visits, and reassessments in accordance with EPSDT timelines. Support PCA schedule coordination under direction of the EPSDT Administrator. Track visit completion and notify leadership of missed or overdue visits. Compliance & Audit Support Maintain organized and audit ready compliance files for EPSDT members and PCAs. Track expiration dates for required documents including COR, Registry Abuse, background checks, and trainings. Assist with preparation for internal audits, external reviews, and state monitoring activities. Ensure documentation aligns with NMAC and Centennial Care audit expectations Employment & Onboarding Support Assist with administrative onboarding tasks for new PCAs and EPSDT staff. Support E-Verify documentation, COR tracking, Registry Abuse tracking, and background check file maintenance. Maintain training, competency, and onboarding records per NM Medicaid requirements. Incident & Reporting Support Receive, log, and route incident reports in accordance with internal policy and NM reporting standards. Maintain secure incident documentation and tracking logs. Training & Education Support Assist with scheduling EPSDT, PCA, and compliance trainings. Maintain attendance records and training documentation for audit purposes. Communication & Customer Service Serve as a professional contact for EPSDT members, families, PCAs, and internal staff. Escalate concerns appropriately while maintaining confidentiality. Reporting & Data Management Support data entry and maintenance of EPSDT trackers, logs, and reports. Assist leadership with documentation requests and audit preparation. Marketing & Communications Support Assist with preparation and distribution of the monthly company newsletter. Support administrative aspects of outreach and marketing initiatives. Requirements: High school diploma or equivalent; Associate's or bachelor's degree in healthcare administration or related field preferred. Experience with NM Medicaid/EPSDT or PCS services preferred. Proficiency in MS Office (Word, Excel, PowerPoint) and other relevant software Strong knowledge of compliance, audits, and healthcare operations. EMR/LMS software experience preferred Strong communication skills, both written and verbal Excellent organizational skills and attention to detail Ability to multitask and prioritize tasks effectively A friendly disposition and ability to work well with diverse groups of people Bilingual (English/Spanish) preferred Current CPR certification is required for this position and must be maintained throughout employment in accordance with agency policy, New Mexico Healthcare Authority (HCA), and Medicaid/EPSDT requirements. Physical Requirements: Must be able to talk, listen, and speak clearly on the telephone. While performing the duties of the job, employee is required to stand, walk, stoop, bend, sit for long periods of time; and must be able to read, write, speak, and hear well enough to communicate. Manual dexterity is required to utilize keyboards and office equipment. Employee may occasionally be required to lift up to 20lbs to file documents, and/or store office material. Reasonable accommodation will be made to accommodate individuals with disabilities that can perform essential job functions. Push and pull 50 pounds (move equipment, etc.) Carry equipment/supplies Use upper body strength Squeeze with hands (operate fire extinguisher) Twist Bend Stoop/squat Move quickly (respond to emergencies) Climb stairs Walk Stand Additional Notes: Will work with challenging clients. Adheres to Standards of Excellence For California applicants: by applying for this position, you acknowledge and consent to the collection, use, and disclosure of your personal information in accordance with our privacy policy and the California Consumer Privacy Act (CCPA).
    $16-18 hourly Auto-Apply 11d ago
  • Administrative Assistant

    PCL Construction 4.7company rating

    Senior administrative assistant job in El Paso, TX

    **The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for you and how we can help you build a career you're proud of. Here's how a(n) Administrative Assistant for our Civil West office contributes to our team: **Responsibilities** + Supporting day-to-day operations by performing administrative tasks for manager, department, or team. + Developing and maintaining customer-focused relationships with all stakeholders. + Answering telephone calls and taking messages for manager, department, or team members. + Ensuring appropriate document control and compliance through filing, composing, and editing documents and reports for district office. + Assisting with planning meetings and events, including arranging for catering, booking locations, and distributing information. + Arranging travel, hotel, and car reservations and preparing travel itinerary. + Ordering office supplies for department as requested. + Supporting mail distribution and courier requests. + Greeting visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable) **Qualifications** + High school diploma. + Associates or bachelor's degree, diploma or certificate in office administration program considered an asset. + 1 year of experience in an administrative role or equivalent technical experience. + Excellent verbal, written and interpersonal communication skills. + Ability to multitask and adapt to change. + Ability to act with discretion when handling confidential information. + Ability to effectively handle difficult situations and remain calm under pressure. + Ability to develop and maintain effective stakeholder relationships. + Ability to create, edit, proofread, and format documents/presentations. + Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote. PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams. The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status. PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you'll enjoy at PCL. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs. Should you require an accommodation during the application process, please contact us ***************** (****************) with the position and location you are interested in. Together, we can build success and a better future. Let's get started! **Employee Status:** Regular Full-Time **Company:** PCL Construction, Inc. **Primary Location:** El Paso, Texas **Job:** Administrative Assistant **Requisition** : 10615
    $31k-42k yearly est. 59d ago
  • Administrative Assistant

    Workoo Technologies

    Senior administrative assistant job in El Paso, TX

    The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite
    $27k-38k yearly est. 60d+ ago
  • Administrative Assistant II - Generic - Sanchez Unit (008406)

    Texas Department of Criminal Justice 3.8company rating

    Senior administrative assistant job in El Paso, TX

    Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Types and performs word processing; and prepares, edits, and distributes correspondence, reports, records, and other documents ensuring conformance to rules, regulations, policies, and procedures. B. Performs data entry and retrieval and prepares related reports; compiles, organizes, and tabulates data; makes copies; and maintains files and records to include automated information systems. C. Maintains logs of work progress, document processing, and other records; and assists in the maintenance of complex records. D. Answers telephones; responds to requests for information; and answers inquiries regarding rules, regulations, policies, and procedures. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. One year full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Computer operations experience preferred. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of business terminology, spelling, punctuation, and grammar. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in problem-solving techniques. 8. Skill to prepare and maintain accurate records, files, and reports. 9. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 10. Skill to type 45 words per minute (with no more than 10 errors) preferred. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.
    $27k-35k yearly est. 12d ago
  • Administrative Assistant

    Childrens Behavioral Therapy Pllc 3.6company rating

    Senior administrative assistant job in El Paso, TX

    Job DescriptionBenefits: Competitive salary Paid time off Training & development Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects
    $24k-30k yearly est. 23d ago
  • Administrative Assistant

    ADP 4.7company rating

    Senior administrative assistant job in El Paso, TX

    Benefits: 401(k) matching Bonus based on performance Company parties Competitive salary Dental insurance Employee discounts Free uniforms Opportunity for advancement Paid time off Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Responsibilities Answer incoming phone calls and route them to the appropriate person Schedule appointments and maintain a calendar Organize meetings and take accurate minutes Write emails, memos, and letters and distribute them appropriately Contribute to company reports Maintain an organized filing system Develop, update, and maintain relevant office procedures Qualifications High school diploma/GED required, Associate's degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects Previous Dental experience required. Compensation: $15.00 - $20.00 per hour
    $15-20 hourly Auto-Apply 60d+ ago
  • Administrative Assistant

    Millenniumsoft 3.8company rating

    Senior administrative assistant job in El Paso, TX

    Associate is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in, record maintenance, and generating reports regarding operations, etc. Uses company software (SAP) to update documentation, compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance work flow. Serves as administrative liaison with others within and outside the company regarding administrative issues. Requirements: Bachelor's Degree required Intermediate Computer skills, (excel, PP, etc.) Knowledge in document control Maintenance of electronic archiving system, computer files management Process Document management Experience or knowledge in DOCO/Quality Preferred
    $25k-36k yearly est. 60d+ ago
  • Administrative Assistant

    Crosscountry Mortgage 4.1company rating

    Senior administrative assistant job in El Paso, TX

    Job Description Sense of Urgency (being proactive vs. reactive) High-Level Communication Skills. Team Player and coachable individual. Organized and Task-oriented. Office ordering and organizing Team building and events Client gifting Front desk support Call monitoring Email monitoring Calendar Management Team support Manages Accurate Data within CRM Compensation: $14 - $17 hourly Responsibilities: Non-Essential Job Functions: Participates in and leads proactive team efforts to achieve departmental and company goals. Adopts CrossCountry values in personal work behaviors, decision making, contributions, and interpersonal interactions. Contributes to a positive work environment by demonstrating cultural expectations and influencing others to reward performance and value "can do" people, accountability, diversity and inclusion, flexibility, continuous improvement, collaboration, creativity, and fun. Performs other duties as assigned. This job is creative, fast, fun, and can serve many different departments! Qualifications: Required Knowledge and Skills: Microsoft Word, Excel, and PowerPoint Knowledge Organization Skills About Company At CrossCountry Mortgage, you are joining a community of high performers who support each other, grow together, and win together. We value individuals who are hungry to grow, humble in their approach, and smart in how they work. We believe in teamwork, high standards, and a positive culture that still knows how to have fun. If you are an experienced processor looking for a high-performing, collaborative, and growth-focused team, we would love to connect.
    $14-17 hourly 21d ago
  • Administrative Assistant

    Burnett Specialists 4.2company rating

    Senior administrative assistant job in El Paso, TX

    COMPENSATION $15.00-$17.00 per hour WORK SCHEDULE Monday - Friday | 8:00 AM - 5:00 PM | 40 hours per week ASSIGNMENT LENGTH Up to 6 months Under the general supervision of the Plant Manager and other professional staff, this temporary position provides administrative, documentation, and operational support for the Power Generations department. Primary responsibilities include data entry, data verification, document handling, reporting, and general administrative support for daily plant activities. EDUCATION AND TRAINING: Associate degree from a recognized college or university in Engineering, or a combination of education and experience that provides equivalent knowledge and skills. EXPERIENCE & MINIMUM REQUIREMENTS: Strong verbal and written communication skills. Ability to operate a personal computer and standard office software. Excellent typing skills with proven accuracy. Experience in high-volume transaction processing. Ability to perform a variety of tasks with shifting priorities. Strong organizational skills. Proficiency in Microsoft Word and Excel for document creation and data management. Experience using Adobe applications for document preparation and handling. Exceptional attention to detail to ensure accuracy in deliverables. KEY RESPONSIBILITIES: Perform routine weekly and monthly administrative functions. Prepare, maintain, and organize reports, documentation, and records. Assist with data entry, validation, and basic data analysis. Support administrative tasks, scheduling, documentation workflows, and project coordination activities.
    $15-17 hourly 4d ago
  • ADMINISTRATIVE ASSISTANT (FULL TIME AND PART TIME)

    Compass Group USA Inc. 4.2company rating

    Senior administrative assistant job in El Paso, TX

    Morrison Healthcare * We are hiring immediately for full time and part time ADMINISTRATIVE ASSISTANT positions. * Location: THOP Sierra - 1625 Medical Center Drive, El Paso, TX 79902. Note: online applications accepted only. * Schedule: Full time and part time schedules; Monday through Friday, hours may vary. More details upon interview. * Requirement: Prior experience in administrative bookkeeping is required. * Pay Range: $15.00 per hour to $16.00 per hour. Make a difference in the lives of people, your community, and yourself. Join a culture of opportunity with Morrison Healthcare. Our careers are filled with purpose and empower you to transform healthcare experiences. Take a look for yourself! Morrison Healthcare is a leading national food and nutrition services company supporting more than 1,000 hospitals and healthcare systems across 46 states, many of which are recognized as U.S. News & World Report ranked Top Hospitals and Health Systems. For over 70 years, Morrison has been serving some of the nation's largest health systems and bringing a culinary, nutritional, and operational expertise that truly transforms the healthcare dining experience. Morrison has more than 1,600 registered dietitians, 1,200 executive chefs, and 31,000 professional food service team members. The company has been recognized as one of Modern Healthcare's Best Places to Work since 2012. Job Summary Summary: Responsible for clerical functions and administrative support of food service programs. Essential Duties and Responsibilities: * Answer telephones and direct inquiries in a professional and client centric manner. * Maintain confidential personnel files. * Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices. * Assist with staffing, including finding staff when employees call out on short notice. * Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor. * Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable. * Enter weekly cash sales and meal counts using computer. * Perform daily bank deposit reconciliation. * Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing. * Perform monthly vendor statement reconciliation. * Prepare monthly state claim form for reimbursement. * Assist in preparation of end of month financial reports. * Attend in-service and/or safety meetings as required. * Maintain clean and safe work environment; ability to perform job safely. * Performs other duties as assigned. BENEFITS FOR OUR TEAM MEMBERS * Full-time and part-time positions are offered the following benefits: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identify Theft Protection, Pet Insurance, and other voluntary benefits including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program * Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. *************************************************************************************************** Morrison Healthcare is a member of Compass Group. Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. Applications are accepted on an ongoing basis. Application Deadline: applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply. Morrison Healthcare maintains a drug-free workplace.
    $15-16 hourly 12d ago
  • Administrative Assistant

    Thompson Engineering 3.8company rating

    Senior administrative assistant job in El Paso, TX

    Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations. The Administrative Assistant will work under the direction of Team Leaders or a senior administrative professional and may serve as the first point of contact for visitors. The role also supports field inspectors with administrative coordination. Key Responsibilities Administrative & Clerical Support Manage and coordinate schedules for assigned personnel Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions Review and edit outgoing materials for accuracy and clarity Create and maintain project and activity files Prepare project setup information and billing profiles Maintain records of engineer licensure, training, and certifications Draft PowerPoint presentations for client meetings Prepare agendas and meeting notes for staff and in-house meetings Maintain client information and assist with client communications Assist with billing, invoice review, and project expenditure tracking Maintain laboratory test logs and transfer data to accounting Additional Responsibilities Serve as backup for answering phones and receptionist duties Provide backup support for ordering and tracking office supplies Assist with planning company events Ensure all work complies with Thompson Holdings' Health, Safety & Environmental Management System, policies, and procedures Actively participate in safety meetings, toolbox talks, and safety initiatives Perform other duties as assigned Qualifications Minimum Requirements High School diploma or equivalent required; Associate's degree in a relevant field preferred 3-5 years of administrative experience in a professional office environment Valid driver's license Strong written and verbal communication skills Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred Willingness to work flexible schedules and overtime as needed Ability to work on-site in a heavy construction setting Flexibility and willingness to travel when needed Physical Requirements Ability to sit for extended periods and operate office equipment Ability to stoop, bend, and file documents Effective verbal and written communication skills Ability to safely operate a motor vehicle Ability to lift and carry up to 25 lbs About Thompson Engineering Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast. Equal Opportunity Employer Thompson Engineering and Watermark Design Group are Equal Opportunity Employers (M/F/D/V). Pre-employment drug screening and motor vehicle record checks are required.
    $28k-37k yearly est. 60d+ ago
  • Administrative Assistant

    Hydro Resources Holding 4.1company rating

    Senior administrative assistant job in Las Cruces, NM

    Administrative Assistant We are looking for an Administrative Assistant for the Hydro Resources Mid Continent, Inc. - Las Cruces, NM location. The perfect candidate will need to have administrative experience. The position requires the candidate to be diligent, organized, have attention to detail, the ability to multitask, and prioritize using time management skills. Administrative Assistant Responsibilities: Answer front desk phone and transfer calls accordingly in a professional manner. Greet, assist, and direct office visitors accordingly in a professional manner. Check mail and disperse to the appropriate office personnel. Interact with all levels of the employees within the organization. Support the office manager and general manager on tasks throughout the company. Apply data entry skills for direct coding of company invoices. Apply data entry skills for coding of all credit card transactions within monthly deadlines. Track fuel receipt purchases, complete end of month fuel expense report and manage location fuel account. Scan, file, and upload documents to SharePoint. Assist with payroll as needed. Assist with HR functions as needed. Assigned tasks are not limited to the listed responsibilities and additional tasks may be required. Perform other duties and responsibilities as assigned. Requirements: High School Diploma Knowledge of MS Office 365, Outlook, SharePoint, Word and Excel Data Entry Skills Minimum of 3 years' experience in a Clerical or Administrative Position. Excellent Communication, Organizational, and Analytical skills. Benefits: 401(k) Matching Dental Insurance Flexible Spending Account Medical Insurance Life Insurance Paid Time Off Referral Program Vision Insurance Short Term Disability Long Term Disability Equal Opportunity Employer Veterans/Disabled, E-Verify Employer As part of the pre-employment hiring process at Hydro Resources Holding, Inc. and its subsidiaries, all candidates will be required to undergo background check and drug screening. External Company URL: Hydro Resources | Groundwater Exploration and Production (https://hydroresources.com/)
    $22k-31k yearly est. Auto-Apply 60d+ ago

Learn more about senior administrative assistant jobs

How much does a senior administrative assistant earn in Las Cruces, NM?

The average senior administrative assistant in Las Cruces, NM earns between $32,000 and $61,000 annually. This compares to the national average senior administrative assistant range of $34,000 to $62,000.

Average senior administrative assistant salary in Las Cruces, NM

$44,000
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