Senior administrative assistant jobs in Lexington, KY - 41 jobs

The Executive Assistant to the Chief Marketing & Content Officer provides the necessary professional-level support for the CMCO. This is a highly responsible administrative and professional role that requires a high degree of accuracy, accountability, attention to detail, and confidentiality. This dynamic position requires a high level of discretion, strategic thinking, and the ability to manage multiple complex tasks simultaneously in a fast-paced environment. This role ensures the smooth operation of the legal department and the office of the CMCO, facilitating communication and organizational efficiency at the highest level. Duties and Responsibilities: Executive Support: Provides comprehensive support to the CMCO, including managing schedules, preparing reports, and coordinating meetings. Tracks CMCO projects and deadlines and ensures completion of those and replies to all emails. Coordination: Facilitates communication and coordination between the marketing department and other departments within the organization. Organization/File Management: Ensures that the CMCO stays organized and keeps pace with the timely completion of projects. Maintains organized files and ensures punctuality, and that meetings begin and adjourn timely. Meeting Coordination: Plans, organizes, and coordinates committee meetings, including agenda preparation and follow-up on action items. Document Preparation: Drafts, reviews, and manages correspondence, reports, presentations, magazine and original content articles, proofreading, and other documents, ensuring accuracy and confidentiality. Project Management: Assists with special projects, conducting research and analysis as required, and ensuring timely completion. Travel Arrangements: Organizes and manages travel itineraries, accommodations, and related logistics for the CMCO. Confidentiality: Handles sensitive information with the utmost discretion and maintains the highest level of confidentiality. Managing and coordinating a variety of special projects and providing other support as requested by the CMCO. The above list is a summary of the functions of the job and is not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. Required, Knowledge, Skills & Abilities: Communication Skills: Exceptional verbal and written communication skills, with the ability to interact effectively with executives, clients, and other stakeholders. Must have a high level of interpersonal skills including demonstrated tact and diplomacy to handle sensitive and sometimes difficult situations and people. Professionalism: Must exude professionalism at all times in appearance and demeanor. Excellent written and verbal communication skills required. Organizational Skills: Superior organizational abilities, with the capacity to manage multiple tasks and projects simultaneously. Discretion and Confidentiality: A high degree of discretion and the ability to handle sensitive information with the utmost confidentiality. Must have keen attention to detail without losing focus on the big picture. Self-starter and takes initiative without a lot of oversight and follow-up and is collaborative and can work well on a team with others when necessary. Education and Experience: Education: A bachelor's degree in business administration, communications, marketing, or a related field. Advanced certifications or degrees are a plus. Experience: A minimum of 2 to 3 years of experience in an executive support role, with a significant portion of that time spent supporting C-level executives. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 10 pounds and occasional lifting and/or moving up to 25 pounds. (Anything over 25 pounds requires a two person lift) We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We strongly encourage applications from black, indigenous, and people of color, women, people with disabilities, members of the LGBTQIA+ community, and other underrepresented and historically marginalized groups. Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

A client is seeking an Executive Assistant for a contract to hire role based in Lexington, KY. This EA will partner within the sales organization and support executive leadership with their day to day responsibilities. Typical duties include calendar management, coordinating travel, scheduling meetings and handling expenses/invoices. The team is looking for a candidate who can be agile with their responsibilities and support the executives based on importance of priority/task. There is a large team of EAs this candidate could collaborate with if additional support is needed. An ideal candidate should be comfortable working within the grey and a loose structure but have the ability to improve processes and best practices that suit the VPs. Strong communication and written skills are crucial to the success of this role. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements - 3-5 years experience in an event management, project coordinator or executive assistant role - Experience managing expense reports, bookings, travel and calendars - Strong communication, writing and attention to detail skills - Experience working with MS Office Suite, Teams and booking software (Concur) - Salesforce experience or other CRM platforms - Event Planning Experience - Experience working within international business, specifically Latin America (LATAM)

ABOUT US Headquartered in Lexington, KY, Associations International (AI) is an award-winning, client-focused association management company serving both domestic and international associations. We partner with volunteer leaders to build extraordinary communities and bring our clients' missions to life. ABOUT THE ROLE We are seeking an Executive Assistant to support our client, the International Coaching Federation, specifically within its Credentialing & Standards division. This role provides high-level administrative and coordination support to the Vice President and serves as a key liaison for board, committee, and volunteer activities. The ideal candidate is highly organized, proactive, and comfortable supporting senior leaders in a fast-paced, global environment. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Provide executive-level administrative support to the Vice President of Credentials & Standards Coordinate communications, meetings, and logistics for the Board of Directors and committees (virtual and in-person) Prepare agendas, capture and distribute meeting minutes, and track action items Maintain official records, files, and organizational documentation Coordinate travel, process expense reports, and support AP/AR and credit card reporting Support board nominations, elections, and volunteer engagement efforts Manage data reports, dashboards, and routine operational metrics Serve as a trusted liaison between staff, volunteers, and leadership Requirements Associate or bachelor's degree 2-3 years of administrative or executive support experience Exceptional organization, attention to detail, and time management skills Strong written and verbal communication skills Proficiency with Microsoft Office and virtual meeting platforms (Zoom, etc.) Ability to manage multiple priorities independently and maintain confidentiality Experience supporting boards or volunteers in an international or nonprofit setting preferred Interest in or exposure to coaching or credentialing environments a plus Occasional domestic and international travel may be required Why Join Associations International? Flexible Work: This role will have the flexibility to work mostly remotely, hybrid, or in office, but will need to be local to Lexington and able to come in for mailings, meetings, and administrative functions. Award-Winning Culture: Best Places to Work in Kentucky (since 2012) Competitive Compensation: Based on experience Purpose-Driven Work: Support global associations making an impact Associations International is an equal opportunity employer. If you need assistance applying, please contact HR at ************.

Job DescriptionDescriptionEngaged professionals lies at the heart of our vision statement. That's why we strive to create a work environment that challenges and inspires our employees, igniting their passion and drive to achieve greatness each and every day. We're looking for a __________________________ to join the HMB team! Key ResponsibilitiesList Responsibilities Skills, Knowledge and ExpertiseList minimum requirements Benefits Excellent compensation package Flexible work schedule Ability to work hybrid work schedule Competitive holiday and paid-time-off programs 401(k) Plan and Match Competitive health, vision and dental insurance premiums Company-furnished life insurance Short and Long-term Disability Parental Leave Variety of voluntary benefit options Employee Assistant Program (EAP) Flexible Spending Account and More About HMBHMB Professional Engineers, Inc. is a multi-disciplinary civil engineering firm founded and headquartered in Frankfort, KY. For six decades, HMB has partnered with public and private sector clients in the planning, design, construction, and maintenance of all manner of public infrastructure projects throughout Alabama, Florida, Indiana, Kentucky, and Tennessee. HMB brings diverse expertise to each project to meet the needs, and exceed the expectations, of our clients. With over 100 professionals on staff specializing in transportation design and planning, public utilities, water resources, environmental services, right-of-way acquisition, surveying, traffic, stream restoration and other related services, there are no projects that are outside HMB's capabilities through in-house expertise and decades of relationships within the infrastructure development community.

Salary will be based on experience, this is a full time salary position. A little bit about Marshall: Marshall Pediatric Therapy, a family-owned company founded by Pam Marshall, OTR/L in 2013, is driven by a heartfelt mission: to help families build skills for life . Pam's husband, Jim Marshall, joined her in 2018, bringing his leadership expertise to their shared dream, which blossomed from a lifelong passion for supporting children, teens, and parents. Pam's early experiences at Columbus Children's Hospital, sharing tender moments and tears with mothers in the neonatal intensive care unit, deeply resonated with her, highlighting the challenges and often lonely journey of parenthood. This became their calling. Jim's 29 years working with youth and families in church settings and raising their five children solidified their desire to offer families more than just excellent therapy-they wanted to provide genuine encouragement and love. They know firsthand the power of community, having experienced its embrace during their own parenting journey. Embracing the idea that "it takes a village," Marshall Pediatric Therapy has become that village for over 2,000 families in Central Kentucky. Their commitment extends beyond the child or parent, encompassing every team member, fostering a supportive environment where everyone helps each other thrive. Values experienced at Marshall: We offer a flexible collaborative work environment in our four Central Kentucky clinics that include our talented administrative staff and a multidisciplinary clinical team. We work hard to exemplify our company values of love, excellence, happiness, family, and courage each and every day. We prioritize family-centered care & hire for happiness within our team. A Glimpse at Our Unreasonably Generous Benefits: While our culture and company values are certainly some of our strongest attributes, we also offer a comprehensive benefits platform for our full-time therapists, including: Up to 184 hours of PTO & holiday pay annually, which increases with tenure (this includes a full week at Christmas) That's 23 days of 8 hour shifts to start. 40 hours of PTO to take one volunteer mission trip annually Annual Raises 100% Employer Paid Medical, Dental, Vision, Short Term Disability, Life Insurance, Direct Primary Care, and Professional Liability. 401(k) plan - up to a 4% company match Eligible for tuition discount at EKU through the EKU Advantage Program Unlock your leadership potential and cultivate your expertise with dedicated mentorship through one-on-one meetings The best coworkers ever! What Winning Looks Like: Partner with our CEO around business priorities and direction Manage multiple busy calendars Push projects and priorities forward Provide support to the leader in key meetings Field and cascade communication Skills Needed to Win: Experience in an administrative role Strong experience with Google Calendar Tech smart Strong written and verbal communication Critical thinker with the ability to make sound decisions in ambiguity Hunger to grow personally and professionally Advanced interpersonal skills with the ability to handle people and issues with confidence, maturity, and integrity Passionate about the mission of Marshall Pediatric Therapy Please visit our website at ******************************** and our social media pages @marshallpediatrictherapy for additional information about our company and culture. Any questions? You can contact Lisa Coleman, Marshall's Operations Assistant, at ************************************* or ************ and we can start a conversation. If you've read this far, you are closer to joining a new and rewarding work family. Begin our application process today. We look forward to meeting you! - Pam and Jim Marshall, Owners

Department Engineering Employment Type Full Time Location Frankfort, KY Workplace type Onsite Key Responsibilities Skills, Knowledge and Expertise Benefits About HMB Professional Engineers HMB Professional Engineers, LLC. is a multi-disciplinary civil engineering firm founded and headquartered in Frankfort, KY. For six decades, HMB has partnered with public and private sector clients in the planning, design, construction, and maintenance of all manner of public infrastructure projects throughout Alabama, Florida, Indiana, Kentucky, and Tennessee. HMB brings diverse expertise to each project to meet the needs, and exceed the expectations, of our clients. With over 100 professionals on staff specializing in transportation design and planning, public utilities, water resources, environmental services, right-of-way acquisition, surveying, traffic, stream restoration and other related services, there are no projects that are outside HMB's capabilities through in-house expertise and decades of relationships within the infrastructure development community.

Taylor Hospitality is immensely excited to be working with the Capital Plaza Hotel in Frankfort, KY. and will soon undergo renovations and exciting new changes! With all of the expansion and growth, we are on the hunt for dedicated and bright new team members to grow with us! Are you looking for an exciting job where you can put your skills, talents and education to work with a company you can feel proud to be a part of? Do you want a workplace that will challenge you and offer you opportunities to learn and grow? This is an exceptional opportunity for you! Working with Taylor Hospitality, means you'll be working in a collaborative environment, you will have access to great growth opportunities, and exciting new challenges will come your way each day. Compensation: $40,000k - $45,000k per year. Benefits Package: Full-Time Team Members receive benefits including health, dental, vision, and life, 401(k), STD, LTD, paid holiday, vacation, personal & sick time, lean management training, and numerous other employee discount benefits through our HR provider LL Roberts. The Bookkeeper / Administrative Assistant provides both office support and financial record keeping support at the Hotel. This is done by recording daily financials, maintaining filing systems, reconciling bank statements, help managing accounts payable/receivable, and processing invoices and other payments. What You'll Be Doing: Receive, approve, and when necessary, investigate client's accounts payable invoices. Code payables for accounts payable clerks to input. Communicate (both in verbal and written form) with clients, client suppliers, vendors, and banking contacts. Keep track of client assets. Handle client mail. Prepare appropriate schedules and reports as requested by clients and partners. Deposit accounts receivables into client bank accounts. Handle client payroll. Handle investments. Receive, review, and post broker statements. Assist accountants on tax return preparation. Perform other duties as assigned by accountants or partners. What We're Looking For: Associate's degree in Accounting, Finance, or related field preferred. Minimum of two years responsible accounting or bookkeeping experience including accounts payable, accounts receivable, payroll, general ledger, and financial reports. Prior experience in Business Management preferred. Proficiency in bookkeeping software. Strong knowledge of accounting principles and practices. Data-faction experience. Ability to perform several tasks concurrently with ease and professionalism. Detail-oriented and highly organized to ensure accuracy of financials. Knowledge of regulatory requirements of processing payroll accounting transactions and payroll returns. Ability to communicate clearly and concisely, verbally and in writing, in English. Must be able to keep client matters strictly confidential. Must have excellent interpersonal skills and customer service skills. May be required to become a Notary Public. Why You'll Love it Here: Step into the heart of hospitality at the Capital Plaza Hotel! Be part of a lively, fast-paced team where your talents keep things running smoothly behind the scenes. Every day brings new challenges, opportunities to grow, and the satisfaction of supporting an amazing guest experience! Additional Information: Kindly, be aware that the job description provided is not an exhaustive account of the activities, duties, or responsibilities entailed for this role. Standard Operating Procedures, Training Checklists, and Departmental Handbooks will be provided to ensure the Team Member is trained in all duties and responsibilities of the position. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Up to Par Management and Taylor Hospitality are Equal Employment Opportunity companies, we are proud to be an equal opportunity workplace and an affirmative action employer. We are committed to equal employment opportunity regardless of race, religion, sex, national origin, sexual orientation, age, citizenship, marital status, or disability. About the Company: Up to Par Management | Taylor Hospitality Vision is to be an Exceptional Hospitality and Golf Management Company built by Exceptional Team Members who are Delivering on our Purpose to Positively Impact Others.

Administrative Assistant Payrate: $19.54 Shift: 1st Shift (PART TIME) 7:30A - 2:30P From a small family business to a multi-billion dollar global company, Sonoco has been changing the face of products and packaging since 1899 - all while keeping the heart of “People Build Businesses” alive. Our talented people are at the core of our growth, constantly reinventing the Sonoco wheel with brilliant solutions every year. Today we are a world leader in global packaging solutions with diversified operations in over 34 countries. We're extremely proud of our portfolio of brands, our achievements in sustainability and industrialization and the groundbreaking work accomplished by our people. Position Summary: We are seeking an organized, self-motivated office administrator to join our growing organization. In this position, you will manage a variety of administrative tasks such as answering phone calls, organizing mail, working with our mainframe systems and directing visitors. As you will provide office support and coordinate office activities, a positive attitude and attention to detail is strongly encouraged. Essential Functions: Actively track weekly and monthly safety documents and participate in the plant's safety steering team. Help coordinate company functions and meetings. Schedule onsite training as required. Update SDS book as needed. Participate in monthly physical inventory of finished goods and raw material. Schedule outbound freight. Conduct employee orientations. Process onboarding paperwork and maintain EE personnel files. Track EE attendance and points. Maintain and replenish office supplies as well as tools. Enter plant purchases and vendor invoices for order/payment. Manage customer purchase orders; verify material and pricing accuracy, communicate discrepancies to site and production managers as well as to sales team. Answer phone/e-mail and direct customers/visitors to appropriate personnel for assistance. Distribute mail and faxes; prepare written correspondence. File and maintain all relevant documents. Perform other similar and related duties as assigned. Required Education & Experience: Secretarial or Office Administrative experience Strong Communication and interpersonal skills Organizational and Leadership skills. Intermediate to Advanced MS Office Skills Experience with online ERP systems preferred High school diploma or equivalent required Some college or advanced studies preferred Working Conditions: Office Environment Physical Requirements: Lift up to 50lbs. Pay Rate: $19.54 Hours: Monday - Friday 8am-2:30pm Sonoco is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws. At Sonoco Products Company, we offer a comprehensive total rewards package, including competitive pay and benefits. *Benefits listed below are for employees located in the U.S. Specific benefits and wellbeing programs may vary depending on your location (within the U.S. or global), or if you are a union employee. Benefits Medical, dental, and vision coverage for you and your dependents, including FSA and HSA options 401(k) retirement plan with company match Wellbeing tools and resources to support holistic health, including an Employee Assistance Program with a variety of services Paid time off and holidays to recreate, rejuvenate and care for the health of yourself and family Variety of company paid and voluntary employee-paid insurance plans including life, personal accident, and disability insurance Tuition reimbursement We are an equal opportunity employer, and we strictly prohibit and do not tolerate discrimination against employees, applicants or any other covered persons because of race, color, religion, national origin or ancestry, sex, pregnancy, sexual orientation, marital status, gender identity or expression, age, disability, genetic information, veteran status, or any legally protected characteristic.

Robert Half is looking for a highly skilled Administrative Assistant to provide dedicated support to the Executive Director and two boards within a non-profit organization in Frankfort, Kentucky. This position involves managing sensitive information, coordinating projects, and maintaining effective communication with members and external stakeholders. As this is a long-term contract role, we seek a detail-oriented individual who can thrive in a dynamic environment while ensuring confidentiality and adaptability. Responsibilities: - Maintain accurate records and ensure timely documentation for the Executive Director and boards. - Manage and protect confidential information in accordance with organizational policies. - Provide reception coverage, including answering inbound calls and addressing inquiries promptly. - Coordinate various projects, ensuring deadlines are met and quality standards upheld. - Draft and manage written communications, including reports and correspondence. - Interact with members and external stakeholders diplomatically to foster positive relationships. - Assist other departments as needed during slower periods or after completing assigned tasks. - Cultivate goodwill and teamwork within the organization and with external contacts. - Adapt to changes in workload and priorities while maintaining professionalism. - Perform additional duties as assigned by the supervisor to support organizational goals. Requirements - Proven experience in administrative assistance and office management. - Strong data entry skills with a high degree of accuracy. - Excellent communication skills, both written and verbal. - Ability to handle sensitive information with confidentiality and discretion. - Proficiency in reception duties, including managing inbound calls. - Exceptional organizational and time management skills. - Ability to work effectively in a team-oriented environment. - Flexibility to adapt to changing priorities and workloads. TalentMatch Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Site: The General Hospital Corporation Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. Lurie Center for Autism in Lexington, MA 30 hours a week 8am to 5pm (6-hour day) 3 days on-site, 2 days hybrid after 90 days of training Job Summary Summary The Williams Syndrome (WS) Program of Excellence has been established so that multidisciplinary medical and related services can be available to WS patients across their lifespan. The WS Staff II position is wide-ranging in its responsibilities which include serving as the primary point for triaging, scheduling, and coordinating clinical services; providing travel related resources for families who come for appointments from around the country; organizing internal and external events of the WS Program, including an annual conference; maintaining a database of patients seen along with managing the program website and email; and providing executive-level administrative representation of the program to internal and external parties. The position is based at the Lurie Center for Autism in Lexington, MA and requires 3-4 days on-site with the first 90 days being completely on-site. The standard daily hours can be negotiated: the position is 30 hours per week, primarily Monday through Friday. Exceptions to the standard hours may occur related to the annual conference and/or other events. Qualifications Education High School Diploma or Equivalent required Experience Minimum of 2-4 years of general office work experience (healthcare setting strongly preferred). Previous experience managing complex scheduling and tracking systems Experience working with Families/patients with special needs preferred. Knowledge, Skills & Abilities Experience working with families with special needs preferred. Experience with developing marketing material content and website management preferred. Fastidious attention to detail. Excellent interpersonal communication (verbal and written) and customer service skills. Strong judgment, prioritization, and problem-solving skills Excellent computer and technology-based skills, including Outlook email and calendar, Microsoft Office software (Word, Excel, PowerPoint, Teams), Zoom teleconferencing platform and database programs as well as site-specific software and office telephone system Effectively interact and collaborate with all levels of staff and management Ability to work independently, as well as part of a team Excellent organizational skills; proficiency in prioritizing time and handling multiple tasks. Previous experience with Epic electronic medical records system and knowledge of medical insurance plans strongly preferred. Previous experience in a healthcare facility strongly preferred and/or the ability to quickly learn sufficient medical terminology to interact with and triage patient requests related to program needs. Ability to handle confidential and sensitive information and knowledge of HIPAA Confidentiality and Privacy Policies. Must comply with all MGB policies and procedures Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing. Ability to use standard office equipment. Principle Duties and Responsibilities Patient-Facing Support Act as the initial and ongoing point of contact for Williams Syndrome patients/families contacting the WS Program of Excellence for any reason. Provide all patient care coordination as needed. Manage daily clinical schedules/patient appointments in Epic and all related patient communications via phone and/or via the MGB Patient Gateway. Support patients in navigating insurance coverage needs and/or creating self-pay contracts. Manage filing and record organization, including collating medical records and test results ahead of appointments. Provide local travel resources (list of nearby hotels, etc.) to help facilitate families' making travel arrangements for onsite appointments. Technology Related Responsibilities Maintain dataset of patients seen. Manage MGB WS website by working with MGB website team to update and improve information as needed. Assist with projects as requested by the Program Directors. Answer and triage Williams Syndrome mailbox inquiries. Create content for Williams Program of Excellence clinic marketing materials in collaboration with marketing. Events Related Responsibilities Coordinate the annual WS conference (for public participation). Draft and coordinate communication efforts including social media, website information, and other marketing communications as needed. Organize annual events and other scheduled meetings, including email communications, materials, logistics, catering and technology set-up/break-down Assist in agenda preparation, project scheduling, presentation development and handout coordination. Coordinate incoming speaker requests, staffing, and travel as necessary for events. Perform other duties or special projects that are appropriate to this level of position. Administrative Support to Program Leadership Assist with management of calendar, including coordination of scheduling for patient and other visitors and non-clinical Zoom platform management. Effectively and independently interact with all levels of clinical and administrative management within the MGH and MGPO as well as across the MGB organization. Additional Job Details (if applicable) Remote Type Hybrid Work Location 1 Maguire Road Scheduled Weekly Hours 30 Employee Type Regular Work Shift Day (United States of America) Pay Range $18.22 - $26.06/Hourly Grade 3 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at **************. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

McGregor & Associates, Inc. has been providing administration and compliance services for employer sponsored benefit plans for 30 years. Our services span a range of benefits from Flexible Spending Accounts, Health Reimbursement Arrangements, Health Savings Accounts, COBRA, Affordable Care Act, ERISA, and Retirement Plan Administration. At McGregor we solve employer challenges through trusted relationships, benefits expertise and quality personalized service. Since benefits is our focus, we're also committed to providing our employees a highly competitive benefits package! Job Purpose: Responsible for the daily administration of retirement plans with a focus on assisting participants with benefit inquiries. This position will work closely with the retirement plan account managers, retirement plan 3(16) Administrator and will report to the Retirement Plans Department Manager. Company Expectations of Employee: Adheres to Company Policy and Procedures; Acts as a role model within and outside the Company; Performs duties as workload necessitates; Maintains a positive and respectful attitude; Communicates regularly with Supervisor about client issues; Demonstrates flexible and efficient time management and ability to prioritize workload; Consistently reports to work on time prepared to perform duties of position; Meets Company productivity standards. Responsibilities and duties include: Routine correspondence (Customer Service) with retirement plan participants including emails, phone calls, etc.; Preparing and sending necessary distribution forms to participants/clients (terminations/hardships/loans) on a timely basis; Processing distributions upon receipt of completed forms on a timely basis; Maintaining an accurate database to track status of distribution requests; Preparing and processing Required Minimum Distributions (RMDs) by the applicable deadline date each year; Updating participant records such as vesting at recordkeepers; Requesting and collecting census data from clients on the applicable quarterly, semi-annual, annual basis; Following up with client on missing census information; Entering census data and verifying accuracy; Checking and verifying receipt of applicable Trust Statements on a monthly basis; Preparing and sending required Notices such as Safe Harbor Notices, QDIA, Auto-Enrollment, Supplemental PPA Statements and others by the applicable deadline date; Preparing and sending required 1099-Rs by applicable deadline date; Any other assigned tasks given by a Supervisor. Delivery/Timing: Ensure the timeliness of meeting all deadlines required by the IRS, DOL, legislation and regulations; Ensure the timeliness of client communication and deliverables as specified in the handbook or as directed by supervisor. Companywide Goals: 100% Client Satisfaction; 100% Benefit Calculation Accuracy 100% Compliance with internal McGregor & Associates deadlines; 100% Compliance with all applicable IRS and DOL rules, regulations and deadlines. Success of this position is measure through: Client and Participant satisfaction by maintaining timely, accurate, and friendly customer service; Compliance with required IRS / DOL deadlines; Accuracy of benefit calculations Timeliness of meeting deadlines Qualifications: Education - Bachelors Degree or equivalent experience preferred. Experience with Retirement Plan Administration is a plus; Customer Service; Strong Word, Excel, and Outlook skills; Strong mathematical aptitude; Attention to detail; Strong time management skills; Ability to multi-task; Excellent problem solving and analytical skills; Relationship builder; Effective communication skills. Employee Benefits: Employer funded health insurance benefits Group sponsored dental insurance Employer paid vision insurance for employee, spouse & dependents Employer paid life, short-term disability and long term disability insurance Employer funded Health Savings Account (HSA) Employer funded Health Reimbursement Arrangement (HRA) Flexible spending account benefits Up to 5 weeks vacation leave Paid sick leave Holiday pay 401(k) retirement plan benefits including matching employer contributions Performance bonuses Flex schedules Primarily works at main office location with potential to work some remotely (varies based on needs of company and position) Office hours are Monday-Thursday 8am-5pm and Friday 8am-3pm. You can also apply at mcgregoreba.bamboohr.com/careers or by visiting our website at ****************************

Function: To perform administrative and clerical aspects of the program, including daily phone coverage. Performs secretarial-related functions to ensure assigned program operations flow smoothly. Organizational duties & responsibilities: The primary responsibility of all staff is to ensure the safety and well-being of all Ramey-Estep/Re-group (RE) clients. Supports the mission, vision, and values of RE. Facilitates and adheres to the agency's code of ethics, policies, and procedures. Supports all functions that attain and maintain accreditation and compliance with regulatory agencies. Supports and facilitates positive interaction with clients and staff by exhibiting both in-office and in-public when carrying out job duties: individual maturity, respect for others, a team-centered approach, maintenance of confidential information, and awareness and sensitivity to cultural and other differences in clients and staff. Exhibits effective communication skills including proper use of agency communication systems. Participates in appropriate professional development programs to attain and maintain competency. Effectively manages financial and physical resources to achieve the mission of RE. Reports incidents of abuse or potential abuse involving clients to the appropriate authorities and RE. Essential Duties and Responsibilities: Provides daily phone coverage. Meets and greets visitors and notifies appropriate personnel when needed Maintains professional, cooperative, and effective liaison activities with staff and other agencies and community groups. Manages the incoming mail distribution process. Provides administrative assistance to the Practice Manager and Outpatient program staff as requested. Handles confidential and non-routine information. Schedules use of conference room for agency meetings/events. Maintains accurate filing system for all correspondence, reports, and other documents for Practice Manager. Assists Practice Manager with Medicaid/Insurance billing and reports. Prepares correspondence and special reports as requested. Filing and organizing charts. Distributes client intake information via electronic communication. Inputs client cases into the KSTEP service database. Inputs referrals in the Electronic Health Record system. Checks insurance eligibility for each KSTEP client and inputs that data in the Electronic Health Record system. Performs other duties as assigned. Working conditions/environment: Shift is generally day-shift, Monday - Friday, 9-5. Holidays, weekends, and extra hours may occasionally be required. Office setting with extensive computer usage. Intense, unpredictable population with the possibility of verbal and physical aggression. Fast-paced environment with the need for quick decisions to deal with any crisis that may arise. The environment is at times loud and stressful. minimum job requirements: Education: High school diploma or GED is required. Experience: Two years of prior administrative experience is preferred. Specific Skills andrequirements: Must be at least 21 years of age. Excellent communication and conflict resolution skills. Excellent attention to detail and ability to work independently. Must be able to demonstrate a high degree of flexibility and be able to coordinate multiple priorities effectively. Capability to effectively handle confidential data in a timely manner. Must have the ability to interface well with all departments in a highly professional manner. Technical requirements include proficiency with Microsoft Word, Excel, PowerPoint, and any other applications used by the organization or regulatory agencies. Ability to understand and relate to the needs of clients from diverse backgrounds. Ability to read, write and converse in English. Successful completion of a pre-employment drug screen. Successful completion of a background screening. Successful completion of a TB skin test or proof of a negative chest x-ray or other documentation. Specialized Licenses or training: Successful completion of Excellent Foundations Maintain 20 hours of annual training Physical Requirements: The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to stand, sit, walk, talk, hear, reach with hands and arms, and use hands to finger, handle, and feel. This employee is also regularly required to use a computer keyboard and mouse. The employee is occasionally required to stoop, kneel, crouch, and climb stairs. The employee must occasionally lift and/or move up to 10 pounds or more. Specific vision abilities required by this job include close vision, distance vision, and peripheral vision. Supervisory REquirements: None. Starting rate at $20.00/hour

We are looking for an Administrative Assistant/Data Entry Receptionist to assist with a variety of administrative responsibilities. This person needs to be able to handle busy phones and provide top-notch customer service to our Clients. This person must be eager, friendly and a self-starter. The ideal candidate will have a proactive and positive personality. This is a multi-faceted position in a fast paced environment. Job responsibilities will include all front desk duties, assisting and supporting all other departments. This position requires ADVANCED computer skills, specifically with Microsoft Word and Excel. The ideal candidate must be organized and have great customer service skills to succeed. For immediate consideration, please respond to this email **************************

The Field Administrative Assistant has a vital role in the overall organization and administrative functions of our construction projects. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected. The Administrative Assistant typically will take on other duties based on the specific needs of their assigned job site such as updating spreadsheets, scanning forms and updating project folders, shipping and receiving of mail and packages, or general upkeep of the job trailer. The ideal person for this has strong computer skills, relationship building and customer service abilities, and exceptional communication and organizational skills. This individual will be based in the job trailer of the construction project they support. They report to the project manager of the site that they are assigned. Responsibilities which will vary depending on the job site: Assist Superintendent in directing new employees to the site orientation; maintain any documentation needed for employees on that job site Responsible for time entry for employees on the job site including providing the Superintendent with weekly time sheets, verifying attendance, inputting daily time sheets into Coins with units as directed by the Superintendent; paying drive time, mileage, vacation and sick pay per company policy Complete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box Send receipts of Lowe's and Home Depot purchases to purchasing coordinator Assist Superintendent and Material Manager of the job site with entering material requests, ensuring orders are finalized and received, shipping and receiving as needed and occasionally helping update PO's Work with Purchasing Coordinator as to updates on equipment, maintenance requests, call-off requests, new equipment requests Responsible for assisting or spear-heading safety luncheons, home office visits, trainings, etc. to ensure all individuals are taken care of Assist Superintendent with updating equipment tracking information Upload permits, inspections, daily paperwork, incidents, safety paperwork etc. to BOX as received Assist Superintendent w/creating, updating, and distributing the panel schedules for the job Make sure Torque sheets are completed and uploaded to BOX Process expense reports for Superintendents, PMs (if needed), Safety and other employees as needed Create and distribute signs for breaker boxes, MSB equipment, safety issues, shutdowns, etc. for the jobsite per the Superintendent, Safety Coordinator and GC when needed Prior to receiving a Safety Coordinator help the Superintendent stock all the safety items on project Assist Superintendent on jobsite with creating, uploading, signing off and sending in T & M Tickets Order office supplies when needed or as requested; ensure office trailer always has paper and printers have ink Perform general housekeeping of the trailer environment as needed Assist site with communication with HR as needed regarding new hires, terminations and some employee related questions Assist with other general administrative duties as needed

Baptist Health is looking for a Research Administrative Assistant III to join their team in Lexington, KY The Administrative Assistant provides advanced-level administrative support of a confidential nature for senior executive as a delegate for workload to enhance executive productivity. Interacts with all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures, serves as a resource to proactively understand and promote executive's goals, priorities, and deliverables. Minimum Education, Experience, Training, and Licensures Required: Bachelor's degree Background and knowledge of research operations preferable Healthcare experience preferred. 5-8 years additional experience as an administrative assistant in lieu of a bachelor's is acceptable. Work Experience Relevant Work Experience Education If you would like to be part of a growing family focused on supporting clinical excellence, teamwork and innovation, we urge you to apply now! Baptist Health is an Equal Employment Opportunity employer.

Delta Natural Gas Co., Inc., an Essential Utilities company, is engaged primarily in the distribution, transmission, storage and production of natural gas. With facilities located in 32 counties in central and southeastern Kentucky, Delta Natural Gas owns and operates 2,600 miles of natural gas gathering, transmission, distribution and service lines. Delta Natural Gas serves approximately 39,000 residential, commercial, industrial and transportation customers. Delta is more than your average natural gas utility. We have a vision to: * Provide valuable services to our customers * Encourage economic growth for businesses in our region * Improve the quality of life for our communities * Ensure that we are protecting our environment * Support our employees and partners Join our team and make a difference! About Essential Utilities Essential Utilities, Inc. delivers safe, clean, reliable services that improve quality of life for individuals, families, and entire communities. Operating as the Aqua (water and wastewater services) and the Peoples and Delta (natural gas) brands, Essential serves approximately 5.5 million people across 10 states. We are committed to sustainable growth, operational excellence, a superior customer experience, and premier employer status - including a competitive and comprehensive benefits package as well as a commitment to career growth opportunities. We are advocates for the communities we serve and are dedicated stewards of natural lands, protecting more than 7,600 acres of forests and other habitats throughout our footprint. Our company is one of the most significant publicly traded water, wastewater service and natural gas providers in the U.S. RESPONSIBILITIES and DUTIES: * Prepare correspondences, including reports and meeting minutes and distribute via e-mail, fax, overnight shipping, etc. * Maintain general files and records. * Responsible for charging out inventory and assisting in the annual physical inventory count. * Direct telephone calls and messages, make copies, distribute mail, and order supplies. * Responsible for the operation and maintenance of office equipment, cleaning contractor, security system and building maintenance. * Responsible for various financial duties for the division including processing of invoices, bank deposits, preparation of purchase orders, credit card statements, claims processing, invoicing, monthly financial close and other financial duties as assigned. * Coordinate and schedule activities including, but not limited to, employee meetings, community events and other division public-relation initiatives. * Responsible for all new customers: Application process, processing loan applications, creating new account and setting appointments. * All other duties as assigned. SPECIAL EDUCATIONAL OR REGISTRATION QUALIFICATIONS: * High school graduate or GED equivalent. * Excellent typing and computer skills including proficiency in word processing, spreadsheet, database, and e-mail applications, and have the ability to gain proficiency in company technical software. * Must demonstrate ability to organize and complete multiple activities simultaneously. * Self-starter who can operate with little or no direct supervision. * Must have the personality, articulation (both spoken and written) and characteristics necessary to communicate effectively with customers, all levels of management, employees, regulatory agencies, government officials and vendors. * At least three years' experience in a responsible administrative position; bookkeeping, accounting experience or training a plus. * Maintain Notary License Delta, an Essential Utilities company, is an Equal Opportunity/Affirmative Action employer. Equal employment opportunity is provided to all employees and applicants for employment without regard to the following legally protected characteristics: race, color, religion, sex, national origin, age, pregnancy (including childbirth and related medical conditions, including medical conditions related to lactation), physical or mental disability, covered-veteran status, genetic information (including testing and characteristics), sexual orientation, gender identity or expression or any other characteristic protected by applicable local, state or federal law. Delta is committed to providing reasonable accommodation to individuals with disabilities. If you have a condition that may prevent you from applying for a job online or need to request an accommodation during the interview process, please call (***************. To maintain the integrity of the recruitment process and to avoid real or perceived conflicts of interest due to employment and/or assignment of family members and personal referrals, specific guidelines apply to the hiring and assignment of these individuals including, but not limited to: * Family members cannot result in a supervisor/subordinate reporting relationship * Family members cannot work in the same department.

Delta Natural Gas Co., Inc., an Essential Utilities company, is engaged primarily in the distribution, transmission, storage and production of natural gas. With facilities located in 32 counties in central and southeastern Kentucky, Delta Natural Gas owns and operates 2,600 miles of natural gas gathering, transmission, distribution and service lines. Delta Natural Gas serves approximately 39,000 residential, commercial, industrial and transportation customers. Delta is more than your average natural gas utility. We have a vision to: Provide valuable services to our customers Encourage economic growth for businesses in our region Improve the quality of life for our communities Ensure that we are protecting our environment Support our employees and partners Join our team and make a difference! About Essential Utilities Essential Utilities, Inc. delivers safe, clean, reliable services that improve quality of life for individuals, families, and entire communities. Operating as the Aqua (water and wastewater services) and the Peoples and Delta (natural gas) brands, Essential serves approximately 5.5 million people across 10 states. We are committed to sustainable growth, operational excellence, a superior customer experience, and premier employer status - including a competitive and comprehensive benefits package as well as a commitment to career growth opportunities. We are advocates for the communities we serve and are dedicated stewards of natural lands, protecting more than 7,600 acres of forests and other habitats throughout our footprint. Our company is one of the most significant publicly traded water, wastewater service and natural gas providers in the U.S. RESPONSIBILITIES and DUTIES: Prepare correspondences, including reports and meeting minutes and distribute via e-mail, fax, overnight shipping, etc. Maintain general files and records. Responsible for charging out inventory and assisting in the annual physical inventory count. Direct telephone calls and messages, make copies, distribute mail, and order supplies. Responsible for the operation and maintenance of office equipment, cleaning contractor, security system and building maintenance. Responsible for various financial duties for the division including processing of invoices, bank deposits, preparation of purchase orders, credit card statements, claims processing, invoicing, monthly financial close and other financial duties as assigned. Coordinate and schedule activities including, but not limited to, employee meetings, community events and other division public-relation initiatives. Responsible for all new customers: Application process, processing loan applications, creating new account and setting appointments. All other duties as assigned. SPECIAL EDUCATIONAL OR REGISTRATION QUALIFICATIONS: High school graduate or GED equivalent. Excellent typing and computer skills including proficiency in word processing, spreadsheet, database, and e-mail applications, and have the ability to gain proficiency in company technical software. Must demonstrate ability to organize and complete multiple activities simultaneously. Self-starter who can operate with little or no direct supervision. Must have the personality, articulation (both spoken and written) and characteristics necessary to communicate effectively with customers, all levels of management, employees, regulatory agencies, government officials and vendors. At least three years' experience in a responsible administrative position; bookkeeping, accounting experience or training a plus. Maintain Notary License Delta, an Essential Utilities company, is an Equal Opportunity/Affirmative Action employer. Equal employment opportunity is provided to all employees and applicants for employment without regard to the following legally protected characteristics: race, color, religion, sex, national origin, age, pregnancy (including childbirth and related medical conditions, including medical conditions related to lactation), physical or mental disability, covered-veteran status, genetic information (including testing and characteristics), sexual orientation, gender identity or expression or any other characteristic protected by applicable local, state or federal law. Delta is committed to providing reasonable accommodation to individuals with disabilities. If you have a condition that may prevent you from applying for a job online or need to request an accommodation during the interview process, please call (***************. To maintain the integrity of the recruitment process and to avoid real or perceived conflicts of interest due to employment and/or assignment of family members and personal referrals, specific guidelines apply to the hiring and assignment of these individuals including, but not limited to: Family members cannot result in a supervisor/subordinate reporting relationship Family members cannot work in the same department.

The Executive Assistant to the Chief Marketing & Content Officer provides the necessary professional-level support for the CMCO. This is a highly responsible administrative and professional role that requires a high degree of accuracy, accountability, attention to detail, and confidentiality. This dynamic position requires a high level of discretion, strategic thinking, and the ability to manage multiple complex tasks simultaneously in a fast-paced environment. This role ensures the smooth operation of the legal department and the office of the CMCO, facilitating communication and organizational efficiency at the highest level. Duties and Responsibilities: Executive Support: Provides comprehensive support to the CMCO, including managing schedules, preparing reports, and coordinating meetings. Tracks CMCO projects and deadlines and ensures completion of those and replies to all emails. Coordination: Facilitates communication and coordination between the marketing department and other departments within the organization. Organization/File Management: Ensures that the CMCO stays organized and keeps pace with the timely completion of projects. Maintains organized files and ensures punctuality, and that meetings begin and adjourn timely. Meeting Coordination: Plans, organizes, and coordinates committee meetings, including agenda preparation and follow-up on action items. Document Preparation: Drafts, reviews, and manages correspondence, reports, presentations, magazine and original content articles, proofreading, and other documents, ensuring accuracy and confidentiality. Project Management: Assists with special projects, conducting research and analysis as required, and ensuring timely completion. Travel Arrangements: Organizes and manages travel itineraries, accommodations, and related logistics for the CMCO. Confidentiality: Handles sensitive information with the utmost discretion and maintains the highest level of confidentiality. Managing and coordinating a variety of special projects and providing other support as requested by the CMCO. The above list is a summary of the functions of the job and is not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. Required, Knowledge, Skills & Abilities: Communication Skills: Exceptional verbal and written communication skills, with the ability to interact effectively with executives, clients, and other stakeholders. Must have a high level of interpersonal skills including demonstrated tact and diplomacy to handle sensitive and sometimes difficult situations and people. Professionalism: Must exude professionalism at all times in appearance and demeanor. Excellent written and verbal communication skills required. Organizational Skills: Superior organizational abilities, with the capacity to manage multiple tasks and projects simultaneously. Discretion and Confidentiality: A high degree of discretion and the ability to handle sensitive information with the utmost confidentiality. Must have keen attention to detail without losing focus on the big picture. Self-starter and takes initiative without a lot of oversight and follow-up and is collaborative and can work well on a team with others when necessary. Education and Experience: Education: A bachelor's degree in business administration, communications, marketing, or a related field. Advanced certifications or degrees are a plus. Experience: A minimum of 2 to 3 years of experience in an executive support role, with a significant portion of that time spent supporting C-level executives. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 10 pounds and occasional lifting and/or moving up to 25 pounds. (Anything over 25 pounds requires a two person lift) We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. We strongly encourage applications from black, indigenous, and people of color, women, people with disabilities, members of the LGBTQIA+ community, and other underrepresented and historically marginalized groups. Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Job DescriptionSalary: McGregor & Associates, Inc. has been providing administration and compliance services for employer sponsored benefit plans for 30 years. Our services span a range of benefits from Flexible Spending Accounts, Health Reimbursement Arrangements, Health Savings Accounts, COBRA, Affordable Care Act, ERISA, and Retirement Plan Administration. At McGregor we solve employer challenges through trusted relationships, benefits expertise and quality personalized service. Since benefits is our focus, we're also committed to providing our employees a highly competitive benefits package! Job Purpose: Responsible for the daily administration of retirement plans with a focus on assisting participants with benefit inquiries. This position will work closely with the retirement plan account managers, retirement plan 3(16) Administrator and will report to the Retirement Plans Department Manager. Company Expectations of Employee: Adheres to Company Policy and Procedures; Acts as a role model within and outside the Company; Performs duties as workload necessitates; Maintains a positive and respectful attitude; Communicates regularly with Supervisor about client issues; Demonstrates flexible and efficient time management and ability to prioritize workload; Consistently reports to work on time prepared to perform duties of position; Meets Company productivity standards. Responsibilities and duties include: Routine correspondence (Customer Service) with retirement plan participants including emails,phone calls, etc.; Preparing and sending necessary distribution forms to participants/clients (terminations/hardships/loans) on a timely basis; Processing distributions upon receipt of completed forms on a timely basis; Maintaining an accurate database to track status of distribution requests; Preparing and processing Required Minimum Distributions (RMDs) by the applicable deadline date each year; Updating participant records such as vesting at recordkeepers; Requesting and collecting census data from clients on the applicable quarterly, semi-annual, annual basis; Following up with client on missing census information; Entering census data and verifying accuracy; Checking and verifying receipt of applicable Trust Statements on a monthly basis; Preparing and sending required Notices such as Safe Harbor Notices, QDIA, Auto-Enrollment, Supplemental PPA Statements and others by the applicable deadline date; Preparing and sending required 1099-Rs by applicable deadline date; Any other assigned tasks given by a Supervisor. Delivery/Timing: Ensure the timeliness of meeting all deadlines required by the IRS, DOL, legislation and regulations; Ensure the timeliness of client communication and deliverables as specified in the handbook or as directed by supervisor. Companywide Goals: 100% Client Satisfaction; 100% Benefit Calculation Accuracy 100% Compliance with internal McGregor & Associates deadlines; 100% Compliance with all applicable IRS and DOL rules, regulations and deadlines. Success of this position is measure through: Client and Participant satisfaction by maintaining timely, accurate, and friendly customer service; Compliance with required IRS / DOL deadlines; Accuracy of benefit calculations Timeliness of meeting deadlines Qualifications: Education Bachelors Degree or equivalent experience preferred. Experience with Retirement Plan Administration is a plus; Customer Service; Strong Word, Excel, and Outlook skills; Strong mathematical aptitude; Attention to detail; Strong time management skills; Ability to multi-task; Excellent problem solving and analytical skills; Relationship builder; Effective communication skills. Employee Benefits: Employer funded health insurance benefits Group sponsored dental insurance Employer paid vision insurance for employee, spouse & dependents Employer paid life, short-term disability and long term disability insurance Employer funded Health Savings Account (HSA) Employer funded Health Reimbursement Arrangement (HRA) Flexible spending account benefits Up to 5 weeks vacation leave Paid sick leave Holiday pay 401(k) retirement plan benefits including matching employer contributions Performance bonuses Flex schedules Primarily works at main office location with potential to work some remotely (varies based on needs of company and position) Office hours are Monday-Thursday 8am-5pm and Friday 8am-3pm. You can also apply at mcgregoreba.bamboohr.com/careers or by visiting our website at ****************************