Senior administrative assistant jobs in Little Rock, AR - 42 jobs
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EXECUTIVE ASSISTANT
State of Arkansas
Senior administrative assistant job in Little Rock, AR
Information Job Series: Administrative Support Classification: Executive Assistant - Independent Class Code: PAS08I Pay Grade: SGS07 Salary Range: $57,351 - $84,879 The Executive Assistant provides high-level administrative support to senior leadership within a department. This role is critical in ensuring the efficient operation of the agency by managing executive schedules, coordinating internal and external communications, and assisting with the preparation of reports, presentations, and other essential documents. The Executive Assistant will handle complex administrative tasks, organize meetings, manage confidential information, and assist in various special projects. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.
Primary Responsibilities
Manage and coordinate the calendars of senior leadership, scheduling meetings, appointments, and travel in accordance with priorities. Ensure executives are well-prepared for meetings, with all necessary documents, agendas, and materials in hand. Organize and coordinate internal and external meetings, ensuring that all logistical details (e.g., location, attendees, equipment) are addressed. Prepare meeting agendas, take minutes, and follow up on action items as needed. Represent the executive in a professional manner, demonstrating strong interpersonal skills in all communications. Make travel arrangements for executives, including booking flights, hotels, ground transportation, and preparing travel itineraries. Ensure travel arrangements are cost-effective and comply with state policies and procedures. Serve as the point of contact between senior leadership and internal/external stakeholders, handling inquiries and providing timely responses. Draft and proofread correspondence, memos, emails, and reports on behalf of executives, ensuring clarity and professionalism. Maintain clear and open communication channels, facilitating the exchange of information between departments and teams. Prepare, edit, and proofread a wide variety of documents, including reports, presentations, and official communications. Maintain organized files (both digital and physical) for easy retrieval of documents and confidential records. Handle sensitive and confidential information with discretion, ensuring that data is stored securely and shared only with authorized personnel. Maintain inventory of office supplies, ensuring timely ordering and stocking of necessary materials. Greet visitors and provide assistance as needed, ensuring a professional and welcoming environment. Manage incoming calls, direct them to appropriate staff, and take messages when necessary.
Knowledge and Skills
Excellent verbal and written communication skills, with the ability to interact with individuals at all levels within the agency and externally. Proficiency in drafting clear, concise emails, reports, memos, and other professional documents. Strong interpersonal skills, capable of maintaining positive relationships with staff, leadership, and external stakeholders. Strong sense of professionalism, with the ability to manage confidential and sensitive information with discretion and in accordance with state guidelines. Ability to handle confidential matters effectively and with a high level of integrity. Proactive and resourceful, with the ability to anticipate needs, identify problems, and provide solutions. Advanced skills in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and knowledge of other office management software. High level of attention to detail, ensuring accuracy in all written communication, scheduling, and record-keeping tasks. Ability to think critically and make decisions quickly in support of leadership, using sound judgment. Friendly, approachable, and professional demeanor when interacting with visitors, staff, and external stakeholders. Ability to manage stressful situations and provide effective solutions while maintaining a positive attitude.
Minimum Qualifications
Four (4) years of experience of progressive responsibilities in administrative roles, or completion of studies that reflect writing skills and analytical duties.
Licensure/Certifications
N/A OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Nearest Major Market: Little Rock
$57.4k-84.9k yearly 7d ago
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Business Analyst, Service Now EA Workspace
Cardinal Health 4.4
Senior administrative assistant job in Little Rock, AR
**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value.
IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors.
We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence.
**Key Responsibilities**
**Project & Stakeholder Management**
+ Develop and maintain project plans, track progress, and communicate updates to stakeholders.
+ Manage expectations and align deliverables with IT policies, resource constraints, and best practices.
**Requirements Gathering & Analysis**
+ Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB.
+ Create process flows, data models, and wireframes to document requirements clearly.
+ Translate business needs into functional specifications and user stories.
**ServiceNow Expertise**
+ Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards.
+ Support CI lifecycle management and maintain accurate CI relationships.
+ Work closely with ServiceNow developers and architects to implement solutions.
+ Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes.
**Testing, Documentation and Training**
+ Create and execute test cases; manage UAT and obtain user acceptance sign-off.
+ Maintain documentation including workflows, data dictionaries, and training materials.
+ Leverage business knowledge to drive process improvements and enhance system usability.
+ Provide trainings to stakeholders
**_Qualifications_**
+ 4-8 years of experience, preferred as a Business Analyst in ITSM environments.
+ Bachelor's degree in related field, or equivalent work experience, preferred
+ Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules.
+ ServiceNow certifications (CSA, CIS for CMDB/APM).
+ ITIL v3/V4 Foundation certification.
+ Experience implementing systems using Agile methodology.
+ Strong analytical, problem-solving, and communication skills.
+ Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive.
**_What is expected of you and others at this level_**
+ Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects
+ May contribute to the development of policies and procedures
+ Works on complex projects of large scope
+ Develops technical solutions to a wide range of difficult problems
+ Solutions are innovative and consistent with organization objectives
+ Completes work; independently receives general guidance on new projects
+ Work reviewed for purpose of meeting objectives
+ May act as a mentor to less experienced colleagues
**Anticipated salary range:** $80,900 - $127,050
**Bonus eligible:** No
**Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being.
+ Medical, dental and vision coverage
+ Paid time off plan
+ Health savings account (HSA)
+ 401k savings plan
+ Access to wages before pay day with my FlexPay
+ Flexible spending accounts (FSAs)
+ Short- and long-term disability coverage
+ Work-Life resources
+ Paid parental leave
+ Healthy lifestyle programs
**Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible.
The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity.
_Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._
_Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._
_To read and review this privacy notice click_ here (***************************************************************************************************************************
$80.9k-127.1k yearly 60d+ ago
Executive Assistant II
University of Arkansas for Medical Sciences 4.8
Senior administrative assistant job in Little Rock, AR
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open positions and apply within Workday by searching for “Find Jobs for Students”.
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
Closing Date:
02/28/2026
Type of Position:Management - Operations
Job Type:Regular
Work Shift:
Sponsorship Available:
No
Institution Name: University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
Health: Medical, Dental and Vision plans available for qualifying staff and family
Holiday, Vacation and Sick Leave
Education discount for staff and dependents (undergraduate only)
Retirement: Up to 10% matched contribution from UAMS
Basic Life Insurance up to $50,000
Career Training and Educational Opportunities
Merchant Discounts
Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
For general application assistance or if you have questions about a job posting, please contact Human Resources at ***********************.
Department:RESH | Associate VC
Department's Website:
Summary of Job Duties:The Executive Assistant will provide administrative and office support for the UAMS Division of Research and Innovation. The role will maintain calendars, schedule appointments, arrange travel, and coordinate meetings and event planning for both the Associate Vice Chancellor for Research and the Assistant Vice Chancellor for Research Compliance, reporting jointly to both.
The Executive Assistant will provide general office management functions for the division. This is inclusive of ordering supplies, requesting services, completing requisitions, renewing memberships and assisting with travel arrangements. This role will have a dotted-line reporting to the Division Chief of Staff for financial planning related tasks.
The Executive Assistant must have strong communication skills, be able to strategically manage time, are organized and be able to anticipate division needs. They must also have strong interpersonal skills and work diplomatically with others.
Qualifications:
Bachelor's degree plus three (3) years of administrative or related experience or
High School diploma/GED plus seven (7) years of administrative or related experience required.
Knowledge, Skills & Abilities:
Experience in healthcare administration, business administration, or related field.
Working knowledge of Microsoft Office to include Word, Outlook, Excel, Adobe, and PowerPoint.
Experience in Workday.
Responsibilities:
Maintains calendars, schedules appointments, coordinates meetings and special events, and coordinates travel arrangements for the Associate Vice Chancellor for Research and the Assistant Vice Chancellor for Research Compliance.
Performs general office management functions, including ordering supplies, requesting services, completing requisitions, renewing memberships, and assisting with travel arrangements for staff housed within the Division of Research and Innovation.
Monitors financial records and general expenditures, works with the Divisional Chief of Staff and the financial analyst to determine budgets in accordance with division spending.
Performs other duties as assigned.
Additional Information:
Salary Information:
commensurate with education and experience
Required Documents to Apply:
List of three Professional References (name, email, business title), Resume
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact *********************** for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site *****************************************
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:Criminal Background Check, Financial Credit Check
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Talking
Frequent Physical Activity:Standing
Occasional Physical Activity:Walking
Benefits Eligible:Yes
$37k-46k yearly est. Auto-Apply 41d ago
Executive Assistant
Zantech
Senior administrative assistant job in Little Rock, AR
Are you looking for your next challenge? Are you ready to work with a performance-based small company? At Zantech, we are a dynamic Woman Owned Small Business focused on providing complex, mission-focused solutions with a proven track record of outstanding customer performance and high employee satisfaction. We would love to talk with you regarding the next step in your career. Come join our team!
Zantech is looking for a talented Executive Assistant to contribute to the success of our upcoming Program Management Support project for an Onsite role based out of Little Rock, Arkansas.
The Executive Assistant will play a crucial role in providing Program and Administrativeassistance to numerous operational, office and clerical duties in support of Law Enforcement Operations throughout the Southwest Region in the states of Texas, New Mexico, Oklahoma, Arkansas, and Louisiana.
The Executive Assistant
will provide high-level administrative, logistical, and organizational support while helping to streamline processes.
Responsibilities include, but will not be limited to:
Provide executive and administrative support to regional director and leadership.
Manage calendars, schedule meetings and conference calls, prepare agendas, and take meeting minutes.
Compose, proofread, and enter data into databases, spreadsheets, and correspondence templates.
Prepare and edit executive correspondence, reports, charts, and presentations.
Coordinate travel, including critical-incident and emergency-related travel.
Track deadlines and consolidate responses for tasking and suspense items.
Serve as IT/Helpdesk liaison for ticket submission and follow-up.
Collect and disseminate Government-Owned Vehicle mileage and maintenance reports.
Assist with HR actions, FOIA tracking, timekeeping, and office supply management.
Maintain digital and physical filing systems, distribute mail, and support daily office operations.
Required Experience or Knowledge of the following technologies/functions:
Bachelor's degree + 5 years admin experience OR HS diploma + 8 years' experience.
Proficient with Microsoft Office Suite, experience with Teams, Visio, WebTA, IT Helpdesk or LEIMS is a plus.
Strong written and verbal communication skills with attention to detail and proofreading abilities.
English Language - Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Ability to meet planned and unplanned deadlines in a timely manner.
Individuals shall meet a minimum of Business Casual in accordance with dress standards.
Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift, and deposit documents, files, and small quantities of office supplies (paper, etc.) in the routine course of daily duties.
Preferred Experience or Knowledge of the following technologies/functions:
Resourcefulness and ability to function in a fast-paced environment.
Professionalism and the ability to interact effectively with others.
Required Education/Certifications:
High School Diploma (or equivalent) REQUIRED
Associates in related field preferred.
Required Security Clearance:
US Citizenship and the ability to obtain and maintain an active Public Trust or higher clearance, per contract requirements.
“Outstanding Performance…Always!”
Our corporate motto represents our commitment to build long-term relationships with both our clients and our employees by providing the highest quality service in everything we do. We strive for excellence for our clients and for each other. We embrace the opportunity to hire individuals with new talents and fresh perspectives. Zantech offers competitive compensation, strong benefits, and a vacation package, as well as a fast-paced and exciting work environment. Come join our team!
$35k-50k yearly est. Auto-Apply 19d ago
Administrative / Executive Assistant - II
Amnet Services
Senior administrative assistant job in Little Rock, AR
America Networks is a leading sensor and networking solutions partner for companies in any Industrial, Manufacturing, and Waste management space. We design and manufacture sensors for storage tanks, water metering, energy metering, gas monitoring, and asset management.
Our founders are hardcore telecommunications engineers with combined 200 + years of experience in designing, optimizing and performance engineering; for several mid - large wireless carriers internationally - that saw a need to provide low power, cost efficient sensors to collect data, create alerts, and predict needed actions. We have combined these sensors with low power, wide area (LPWA) networking technologies to provide clients various options to decrease re-occurring costs associated with operating an IoT network of sensors and connected devices.
We specialize in design, deployment, optimization, and support of these Networks. Whether an off-the-shelf or custom solution is needed, we'll create a solution and push the data on the best cloud platform to fit your needs, including your own.
Job Description
• Perform secretarial and administrative tasks for in-house legal team
• Manage team expense reports
• Manage team vacation calendar
• Monitor team Outlook mailboxes and respond to transaction status inquiries
• Review incoming transaction approvals and route packages for execution
• Follow detailed protocols for transaction processing
• Coordinate and distribute weekly status reports to internal clients
• Proof and format documents and correspondence
• Enter detailed contract information into transaction tracking system and maintain transaction records
• Maintain electronic files documents including necessary approvals, contracts, exhibits and routing documents
• Manage and distribute electronic and paper documents for approvals and execution
• Scan, upload and email executed documents
• Monitor office supply needs
• Review and process incoming mail and prepare outgoing mail
• Complete special projects as assigned
• Work with confidential materials with minimal supervision
• Perform other generic office activities
High school diploma or general education degree (GED). Proficiency in Microsoft Word, Excel, PowerPoint and Outlook; proficiency in electronic file management and use of internet search tools for basic research and inquiry; above average verbal and email/written communication skills, including proper spelling, punctuation and grammar usage; time management skills; ability to multi-task and prioritize; friendly disposition and good telephone etiquette. 3 - 5 years of relevant office experience.
Additional Information
Vivek Salvatore
vivek.salvatore(@)americanetworks.com
(
*************
$30k-43k yearly est. 15h ago
Administrative Assistant
Caterpillar, Inc. 4.3
Senior administrative assistant job in North Little Rock, AR
**Your Work Shapes the World at Caterpillar Inc.** When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.
Caterpillar's North Little Rock facility is hiring an **AdministrativeAssistant** !
**I** n this role, you will provide administrative support and coordination activities for the North Little Rock facility and department heads.
**What** **You'll** **Do (Job Duties)**
+ Help plan and organize events and support visitors. This includes planning and ordering catering, reserving spaces foreventsand covering expenses, including filing expense reports.
+ Managing basic office functions such as supply purchases, placing work orders for cleaning andrepairsand helping managers with office equipment needs.
+ Managing calendar for the site Directorand their direct reports as well as an overall facility calendar.
+ Assistingwith distribution of facility communications.
+ Assistingwith facility recruiting events.
+ Facilitating domestic and international travel arrangements;assistingin payments, expense processing,and charge cardreconciliation.
**What You Have (Core Skills)**
+ Accuracy and Attention to Detail: Ability to complete tasks withhigh levelsof precision
+ Effective Communications: Abilityto effectivelytransmit, receive, and accurately interpret ideas, information, and needs through the application ofappropriate communicationbehaviors.
+ Flexibility and Adaptability: Ability to adapt to a changing environment and be comfortable with change
+ Problem Solving: Recognizing,anticipating, and resolving organizational, operational or process problems
+ Office Administration: Ability to carry out ongoing office administration tasks effectively and efficiently
+ Microsoft Office: Advancedexpertiseandproficiencyin Microsoft Office products
**Top Candidates Will Also Have**
+ Experience with eventandlarge-scalemeetingplanning
+ Experience managingpurchases, managing abudgetand filing expense reports
+ Experiencesupporting andcommunicating with managers across multiple departments
+ Demonstrated ability to develop professional written communications such as memo's,announcementsand generalbillboardcommunications
+ Industry experience
**Summary Pay Range:**
$24.60 - $36.90
Compensation and benefits offered may vary depending on multiple individualized factors, job level, market location, job-related knowledge, skills, individual performance and experience. Please note that salary is only one component of total compensation at Caterpillar.
**Benefits:**
Subject to plan eligibility, terms, and guidelines. This is a summary list of benefits.
+ Medical, dental, and vision benefits*
+ Paid time off plan (Vacation, Holidays, Volunteer, etc.)*
+ 401(k) savings plans*
+ Health Savings Account (HSA)*
+ Flexible Spending Accounts (FSAs)*
+ Health Lifestyle Programs*
+ Employee Assistance Program*
+ Voluntary Benefits and Employee Discounts*
+ Career Development*
+ Incentive bonus*
+ Disability benefits
+ Life Insurance
+ Parental leave
+ Adoption benefits
+ Tuition Reimbursement
* These benefits also apply to part-time employees
This position requires working onsite five days a week.
Visa Sponsorship is not available for this position. This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as, H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S which can be found through our employment website at ****************************
**Posting Dates:**
January 23, 2026 - January 29, 2026
Any offer of employment is conditioned upon the successful completion of a drug screen.
Caterpillar is an Equal Opportunity Employer, Including Veterans and Individuals with Disabilities. Qualified applicants of any age are encouraged to apply.
Not ready to apply? Join our Talent Community (*********************************************** .
$24k-29k yearly est. 41d ago
Administrative Assistant
Alliance 4.8
Senior administrative assistant job in Bryant, AR
We are seeking a motivated, detail-oriented, and organized self-starter to assist the Little Rock office (Bryant, AR) in ensuring smooth daily operations and delivering exceptional support to staff and clients in a fast-paced work environment. This role requires strong collaboration across all levels of the organization and the ability to adapt quickly to evolving priorities and technologies. Ideal candidates will demonstrate professionalism, adaptability, organization and proficiency in modern office technologies and word processing skills.
Key Responsibilities
Administrative Support: Provide comprehensive administrativeassistance to staff, managers, and partners.
Document Management: Brand, format, proofread, and finalize reports, proposals, and correspondence using Microsoft Office products such as Word, PowerPoint, Publisher, Excel and others. Manipulation and conversion of documents requiring advanced skill using Adobe Pro software or other pdf software is critical and also required.
Client Communication: Draft professional correspondence and uphold brand standards.
Office Coordination: Coordinate office operations, including managing calendars, scheduling meetings, organizing events, sorting mail, etc.
Shipping Coordination: Coordinate and expedite FedEx, UPS and USPS mailings to include preparation of certified mailings as needed.
Point of Contact: Act as the primary contact for staff, visitors, and external partners.
Communication Channels: Answer and direct incoming business calls/inquiries (multi-line phone system) and email inboxes to ensure timely responses.
Operational Tasks: Develop, update and maintenance of administrative systems to improve effectiveness and efficiency including workflow and others as needed or requested. This will include managing inventory of office supplies and equipment and on-site coordination of vendor visits and service appointments.
Assist management with onboarding new employees and workstation set-up.
Data & Filing: Perform data entry, maintain electronic and physical filing systems.
Special Projects: Support project coordination and ensure deadlines are met.
Safety Coordination: Assist management as needed.
Fleet Support: Support company vehicle inspection routine, maintenance and repair as necessary.
Pay Rate: $40,000-$50,000/annually depending on experience
Qualifications
Minimum 2 years of experience in administrative or office support roles preferred.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and Adobe Acrobat.
Ability to utilize and adapt to company software platforms and databases.
Strong attention to detail, excellent organizational skills, and ability to prioritize tasks effectively.
Exceptional written and verbal communication skills.
Ability to work independently and as part of a team in a fast-paced environment.
Core Competencies
Accuracy and attention to detail.
Effective communication and professionalism.
Flexibility and adaptability.
Strong time management, multitasking, and problem-solving abilities.
Other Duties
Please note this job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications. Additional job-related duties may be assigned. Alliance reserves the right to amend and change responsibilities to meet business and organizational needs as necessary with or without notice.
EEO Commitment: We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, national origin, ethnicity, sex, pregnancy, sexual orientation, gender identity/expression, including transgender identity, religion, disability, age, genetics, active military or veteran status and any other characteristics protected under applicable federal or state law.
Key Benefits Include:
Medical, Dental, and Vision Insurance
Flexible Spending Accounts
401(K) Plan with Competitive Match
Continuing Education and Tuition Assistance
Employer-Sponsored Disability Benefits
Life Insurance
Employee Assistance Program (EAP)
Paid Time Off (PTO), Paid Holidays, & Bonus Floating Holiday (if hired before July 1st)
Profit Sharing or Individual Bonus Programs
Referral Program
Per Diem & Paid Travel
Employee Discount Hub
$40k-50k yearly 18d ago
Admin Asst./Asst. Bookkeeper
Arkansas Department of Education 4.6
Senior administrative assistant job in Poyen, AR
Job Title: AdministrativeAssistant/Assistant Bookkeeper Reports to: Superintendent or Designated Administrator Employment Type: Full-Time We are looking for a positive, friendly, and motivated Admin Assistant/Assistant Bookkeeper to join our team! This person will play a key role in supporting the daily operations of the district office. The ideal candidate is dependable, eager to learn, and enjoys working with a variety of personalities in a school environment.
Key Responsibilities:
Provide general administrative support including answering phones, greeting visitors, and managing communications
Assist with entry-level bookkeeping tasks (purchase orders, invoices, deposits, etc.)
Use Excel, Google Workspace (Docs, Sheets, Drive), email, and other digital tools effectively
Maintain organized files and records (both digital and physical)
Support district staff with scheduling, correspondence, and clerical tasks
Other duties as assigned
Qualifications:
Friendly, positive attitude with excellent people skills
Strong communication and organizational abilities
Entry-level bookkeeping experience required
School or education-related experience a plus
Willingness to learn new skills and adapt to changing needs
Tech savvy-comfortable with Excel, Google Workspace, and email
Preferred Traits:
Team player who works well with others
Able to multitask and stay calm under pressure
Detail-oriented and self-motivated
$24k-31k yearly est. 5d ago
School Secretary/Administrative Assistant - West High School
Lisa Academy Charter Schools 3.6
Senior administrative assistant job in Little Rock, AR
Qualifications
High School Diploma or equivalent required; some college coursework preferred
Prior clerical or administrative experience preferred
Bilingual in Spanish and English preferred
Duties and Responsibilities Reception
Maintains documents, files, and records to ensure accurate and up-to-date information for students, families, and staff
Accepts payments for aftercare, field trips, and other campus needs
Answers telephone calls and provides information and assistance to callers, including food services inquiries
Greets visitors, provides requested information, and directs them to appropriate staff members
Performs other related duties as assigned
AdministrativeAssistance
Distributes incoming campus mail appropriately
Assists in maintaining inventory of office supplies and materials to ensure availability
Copies and distributes documents and materials (e.g., correspondence, bulletins, reports) for administrative, instructional, and clerical staff
Prepares and mails report cards each grading period
Provides additional administrative support as needed by the school administrator
$23k-29k yearly est. 12d ago
Registrar / Campus Administrative Assistant- FOUNDERS CLASSICAL ACADEMY OF WEST LITTLE ROCK
Responsive Education Solutions 3.5
Senior administrative assistant job in Little Rock, AR
The Registrar provides administrative and secretarial support for the Campus
Director/Headmaster and department. In addition to typing, filing and scheduling, performs
duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non
routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.
Qualifications:
Education/Certification:
1 year certificate from college OR technical school
Experience:
2+ years of experience in working within an office environment.
2+ years of experience working with the Google and Microsoft Office suite of applications
2 years of related experience and/or training; or equivalent combination of education and
experience.
Required Knowledge, Skills, and Abilities (KSAs):
Able to alphanumerically and chronologically file documents, develop office procedures,
and follow directions.
Able to handle confidential information in a professional and secure manner.
Able to answer phones, take messages, and direct others to the appropriate staff and/or
department.
Able to type 60+ WPM.
Able to work office equipment.
Able to disseminate information according to ResponsiveEd, State, and Federal
Guidelines.
Excellent verbal and written communication skills.
Ability to learn customized computer programs.
Ability to communicate effectively verbally and in writing with staff, students, and
parents.
Ability to manage multiple priorities effectively.
Ability to develop and maintain effective working relationships.
Ability to travel as necessary.
Responsibilities and Duties:
Assist parents in completing Enrollment forms and ensure Cumulative Record folders are
completed according to state and school requirements.
Communicate effectively with Parents and corporate staff via email, telephone, fax, and
in person in a professional manner.
Assist with reports for the school, faxes or email reports to the appropriate corporate
staff.
Ensure timesheets are completed daily and sent to corporate staff prior to each payday.
Ensure curriculum order is compiled and sent to corporate staff.
Complete Purchase Order (PO) for corporate staff approval so that school supplies may
be ordered
Maintain Student Attendance Records.
Ensure appropriate enrollment forms are completed in a timely manner.
Track students who leave or withdraw from the school and ensure appropriate
documentation of withdrawal codes.
Greet visitors, determines nature of business, and direct visitors to the appropriate
destination.
Talk with student encountering problems, resolve problems, or direct student to teacher
or Campus Director.
Answer telephones to provide information, take messages, or transfer calls to the
appropriate staff and/or department.
Accept, track, and deposit funds for lunches, school supplies, and student activities.
Organize and manage the meal program to follow federal and state guidelines.
Prepare the daily and monthly reports and email reports to the appropriate corporate
staff.
Compile transcripts for students.
Perform special projects, during and after normal business hours, and other duties as
assigned. NOTE: After normal business hours may include, but is not limited to,
Saturdays.
Travel as necessary.
Equipment Used:
All equipment required to perform jobs duties and task previously described.
Physical / Environmental Factors:
The physical demands are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Responsive
Education Solutions considers applicants for all positions without regards to race, color, national origin, age, religion, sex, marital status, veteran or military status, disability, or any other
legally protected status. Being authorized to work in the U.S. is a precondition of employment. ResponsiveEd is an Equal Opportunity Employer.
Senior administrative assistant job in Little Rock, AR
The Arkansas State Golf Association (ASGA) is looking for a well-rounded individual to fill a 3-month internship in golf administration with a focus on championship administration in women's golf. The primary responsibilities include assisting the Arkansas State Golf Association staff in coordinating for State Championships for Men, Women, and Juniors; Assist with USGA qualifying; and other ASGA membership and service programs.
Responsibilities: Primary responsibilities include but are not limited to championship administration, updating the ASGA website, data entry, mailings, course site visits, and tournament set-up. Interns will be trained in the use of USGA Tournament Management(USGA TM), GHIN, and additional facets of golf administration. Please note that this position requires long hours during championship days as well as occasional work on weekends. This intern will work directly as an ASGA staff member for the duration of theinternship.
Requirements:• College degree (completed or in process).• Willingness to work in a team-oriented structure with emphasis on customer service.• Willingness to travel within the state and must have a reliable form of transportation.• Excellent communications and public relations skills.• Outstanding writing and editing skills.• Experience in photography, video, social media, and related programs preferred.• A person with a strong work ethic who is self-motivated.• Planning a career in sports administration or related field.• Golf background or strong interest in golf preferred.• Strong computer skills.
Benefits:• Salaried Position, approx. $2,000.00 per month.• ASGA Staff apparel is provided, as well as other compensation for job-related expenses.
$2k monthly 17d ago
Administrative Assistant
Paralyzed Veterans of America 3.9
Senior administrative assistant job in North Little Rock, AR
Working at PVA provides the opportunity to join a diverse and passionate team of individuals committed to improving the lives of veterans, specifically the lives of veterans with spinal cord injuries and disease and their caregivers.
At PVA, our employees know they are making a difference every day. Our unique backgrounds and cultures blend together to help us fulfill PVA's mission. So, whether you're at our National Office in Washington, D.C., or one of our several service offices across the country, you have the benefit of knowing that everything you do is part of PVA's effort to help our veterans. Join us and make a difference.
Job Title: AdministrativeAssistant
Reports To: Regional Director
Position Overview: Provides general, administrative, secretarial, and clerical support to the Paralyzed Veterans of America national service office. Performs a variety of functions requiring clerical skills and independent judgment.
Position responsibilities and duties:
Maintains records for all outgoing monthly reports and correspondence.
Maintain confidentiality of all records.
Receives and reviews various materials for filing. Retrieves materials and maintains files by category as needed.
Receives, date-stamps, and logs all incoming mail.
Answers incoming telephone calls in the service office.
Responds to routine non-technical inquiries from PVA members, clients, and other persons. Provides inquiry responses to other service offices regarding claims as directed.
Establishes controls and diaries on the distribution and flow of all incoming Department of Veterans Affairs files, claims, and letters to ensure timeliness for processing and accurate status reports for each pending claim or action.
Initiates diary follow-ups on other pending matters and alerts the office supervisor to delays.
Types correspondence and formal submissions to the Department of Veterans Affairs from written notes, by verbal directive or dictation.
Must develop proficiency in the use of personal computers and software utilized by PVA.
Maintains working files and updates Department of Veterans Affairs manuals, publications, and internal office records on a continuous basis.
Compiles monthly and/or periodic reports, requests, etc., at the direction of the supervisor.
Operates standard office machines and equipment, and Department of Veterans Affairs computer systems, where authorized.
Types letters, memoranda, articles, forms, and reports at the direction of the supervisor.
Acts as an office receptionist.
Performs other duties as assigned.
Top Perks and Benefits:
Hybrid work schedule: Working 3 days in the office and 2 days remotely.
Employer-Paid Benefits - Employer-paid benefits like Medical Insurance, Basic Life Insurance, and Long-term Disability.
Healthcare Insurance - Affordable Medical, Vision, and Dental options for team members and their families.
Optional Insurance - Including Accident, Critical Illness, Short-Term Disability, and more.
401k Match-401k retirement savings plan with a guaranteed employer contribution and matching option.
Tuition Reimbursement - We empower our team to be the very best they can be by offering a competitive reimbursement plan for education related to your role.
Work-Life Balance - We honor 14 paid holidays, vacation leave starting at 15 days per year, and sick leave with no limit on the amount to be accrued.
Additional Benefits -Health Savings Account with an employer contribution, Parking & Transit Spending Accounts, Flexible Spending Accounts, TicketsAtWork Membership, and more!
$27k-36k yearly est. 14d ago
Assurance Administrative Assistant
Hogantaylor LLP 3.2
Senior administrative assistant job in Little Rock, AR
Job Description
At HoganTaylor, we're not just about numbers-we're about people. Our firm is grounded in unity, service, and being dynamic, and that comes to life in every client relationship and team collaboration. We are seeking an Assurance AdministrativeAssistant who brings attention to detail, has strong organizational skills, and a spirit of service to support our assurance professionals across all HT offices.
In this role, you'll play a vital part in delivering timely, high-quality work that supports our client engagements and keeps our assurance teams running smoothly. If you enjoy keeping things organized, catching the small details, and being a dependable partner to a busy team, we'd love to meet you.
What You'll Do
Be the Support System. Provide high-level administrativeassistance to assurance team members-including staff, managers, and partners-across multiple offices.
Own the Details. Format reports and schedules using Microsoft Word and Excel, including creating tables, footers, and rolling forward documents for upcoming reporting periods.
Ensure Accuracy. Proofread, review changes, and use 10-key to foot reports, ensuring every detail is precise before reports are finalized.
Bring It All Together. Compile final reports and correspondence, prepare PDFs, and help issue deliverables to clients.
Stay Client-Focused. Draft and send client letters and professional correspondence, and field client phone calls with a helpful, service-oriented approach.
Pitch In Where It Matters. Step in to help with scheduling, confirmations, internal events, or even switchboard and mailroom coverage when needed.
What You Bring
High school diploma required, coursework in computers or business a plus
Prior experience in an administrative or office support role
Proficiency in Microsoft Word and Excel, including tables and basic formulas
Familiarity with Microsoft Outlook, PowerPoint, and Adobe Acrobat
Strong attention to detail and organizational skills
Excellent spelling, grammar, and proofreading abilities
Experience using 10-key calculator for report footings
Ability to manage multiple tasks, meet deadlines, and communicate professionally
Why HoganTaylor?
Reputation for Excellence: Join a team recognized as a Best Place to Work in Oklahoma and Arkansas and one of Accounting Today's Best of the Best Firms 2024. At HoganTaylor, you'll be part of a firm known for exceptional client relationships and a standard of excellence.
Meaningful Connections: Build deep relationships-not just with colleagues, but with clients and the communities we serve. At HT, people are at the center of everything we do.
Purpose-Driven Culture: Be part of something bigger. Our commitment to service means you'll have opportunities to give back, make an impact, and support the causes that matter to you.
Innovation and Leadership: At HT, your voice matters. We believe everyone is a leader in their own right, and we encourage fresh ideas, diverse perspectives, and forward-thinking solutions. You won't just have a seat at the table-you'll help shape the conversation.
Elevate Your Career: We invest in your growth. Our tailored, one-size-fits-one approach to learning and development puts you in the driver's seat, giving you the tools and support to thrive personally and professionally.
Embrace the opportunity to do work that matters in an environment that supports your life and your ambitions. Your journey at HoganTaylor starts now!
$24k-30k yearly est. 31d ago
Administrative Assistant
Pdhgroup
Senior administrative assistant job in North Little Rock, AR
WE ARE PDHGROUP
We are a values-driven company that strives to provide the best quality service and products for the construction industry. As a provider and installer of Division 8, Division 10, and Division 28 products, our business is built on honesty, integrity, and the ability to get the job completed on-time and with complete customer satisfaction. Our team brings over 425 years of combined experience and includes some of the most knowledgeable people in the industry.
JOB ROLE SUMMARY:
The AdministrativeAssistant will provide administrative support to the executive team and project management and will execute all office duties.
DUTIES AND ESSENTIAL JOB FUNCTIONS:
Provide administrative support to the office manager, project manager, and other management staff
Answer incoming phone calls and respond to emails in a professional way
Act as a point of contact for vendors, general contractors, and solicit quotes from them for new jobs
Prepare forms such as change orders, purchase orders, service agreements, and subcontracts
Execute clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested
Coordinate meeting logistics and deliverables such as handouts, and make travel arrangements for the project management and executive team
Qualifications
MINIMUM QUALIFICATIONS:
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Ability to function well in a high-paced and at times stressful environment.
Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
Able to type minimum of 50 words per minute.
Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
WHAT WE OFFER
At PDHG you are not just an employee; you are an important member of our team. Below are some of the excellent benefits we offer:
Competitive Wages
Medical, prescription & dental benefits, life insurance
401(k) retirement program
Paid time off
Paid holidays
Interested in PDHG? Learn about our job postings and more:
About Us
LinkedIn
We are an Equal Opportunity Employer and participate in E-Verify.
$22k-30k yearly est. 18d ago
Administrative Assistant
Stuttgart School District
Senior administrative assistant job in Stuttgart, AR
Stuttgart School District is accepting applications for an Administrative Asst. at the Administration Office effective immediately.
Qualifications include: computer, organizational, and clerical skills.
Salary Schedule may be found at ************************ under the state required information tab.
Position open until filled. Equal Opportunity Employer.
$22k-30k yearly est. 7d ago
Administrative Assistant
Hanks Furniture
Senior administrative assistant job in Sherwood, AR
Job Duties and Responsibilities
Follow procedures to open and close during normal business hours
Greet guests and customers at Home Office
Answer telephone, direct calls appropriately and provide answers relating to business
Create, maintain and process files and projects;
Data entry of records and financial information;
Deliver, receive, and process documents;
Assist all Departments at the Home Office
Assist Retail Stores
Assist Executive Staff
Assist Warranty Manager & Customer Service
Assist Store Audit
Preparing overnights, certified mail
Receiving and sorting mail and packages
Perform general office duties
Perform other duties as required
Prepare bank deposits
Qualifications
Knowledge, Skills, and Abilities
Listening
Professionalism
Verbal and written communication
Organization and planning
Ability to work in team environment and independently
Coordinate with others
Time Management
Attention to detail
Reliability
Multitasking
Prioritizing
Reliable Transportation for errands
Must be detail oriented;
Must be able to work in professional environment at Home Office and in Retail Stores
Ability to use Microsoft Office (Word, Excel, Outlook)
Ability to prepare, present and review oral and written information and reports;
Ability to interpret and apply policies and procedures;
Ability to analyze financial records and prepare reports;
Ability to use accounting and POS software
Required Education and/or Experience
High School Diploma or Equivalent (GED)
Current driver's license
Preferred Education and/or Experience
Three (3) years' experience in performing administrative support duties preferred
Experience using business and accounting software is preferred
Accounting experience preferred
$22k-30k yearly est. 17d ago
PT Transportation Program Administrative Assistant
Northwest Arkansas Community College 4.3
Senior administrative assistant job in Benton, AR
NorthWest Arkansas Community College (NWACC) provides quality and affordable higher education to empower lives and strengthen communities within Northwest Arkansas and surrounding areas. As the largest community college in Arkansas, NWACC is recognized as a leader in education. NWACC offers a full range of associate degrees, certificates and workforce training programs that prepare students for rewarding futures and careers.
NWACC employees are dedicated to fostering a diverse educational community and cultural learning environment that supports student success.
Provide administrative and programmatic support to the Workforce Development department for transportation-related programs. This position will report to the Workforce Dean and/or Program Director for CDL/Transportation. This position is responsible for coordinating program-specific operations, implementing processes, preparing reports, providing instructor and student follow-up, and serving as the first point of contact with students, staff, agencies, site representatives, and partners.
Due to interaction with students, employees, and the college community, this role is an on-campus position. This position is eligible for telework for non-campus required activity
This position is projected to work up to 19 hours per week when scheduled. Program director will communicate schedules for required campus or telework assignments.
Specific Duties
Expected to maintain all applicable Federal Motor Carrier Safety Administration -FMSCA, Department of Transportation - DOT, Department of Finance and Administration/ Motor Vehicle (Dept Fin Admin) and FERPA compliance regulations.
Serve as the first point of contact for inquiries, answering phones and emails from potential students, enrolled students, parents, instructors, and stakeholders.
Create student packets for classroom sessions.
Timely input and retrieval of student data from Driver Education software and Federal Registry system for report to the Program Training Director and FT CDL Instructor
Compile program evaluations and upload completion data to the education software system and FMSCA registry.
Assist in gathering data to prepare internal and external reports for daily activities and for program audits.
Maintain materials and data for licensure, grants, funding agencies, or governmental agencies.
Work with Workforce Account Executive/Registrar in onboarding new student registrations.
Prepare internal/external reports as needed.
Coordinate with stakeholders regarding registration, dual and co-listed enrollments, and other course development and delivery aspects.
Maintain spreadsheet (registrations, tuition, fees, etc.) of all courses in Transportation program.
Create and maintain student files as required by FMSCA/MVA/DOT to maintain compliance.
All other duties shown are based on courses in progress or in preparation for new courses.
Prepare and coordinate courses for course entry with appropriate personnel, including room scheduling
Review course schedule for adequate instruction (class size, technology, etc.)
Assist as needed in preparation of purchase requisitions.
Order and distribute supplies or program-specific materials as needed.
Assist with developing and implementing marketing plans.
Willing to attend industry events and maintain current knowledge of industry trends.
Complete other duties as assigned.
Rate of Pay: $15.50 per hour, Max of 19 hours per week.
Knowledge, Skills, and Abilities
Proficient in Microsoft and Excel. Some knowledge of PowerPoint and experience with Outlook preferred. Mid to expert proficiency in computer usage, including word processing, databases, and spread sheeting with software knowledge in Excel, Word, and PowerPoint.
Regular contact with community members, students, state/local government officials, and high-level representatives of other organizations. Extensive in-person contact with faculty, staff, and visitors. The highest level of professionalism in all contacts is essential.
Independent judgment and personal initiative are required to handle the multiple responsibilities and varied duties. Ability to analyze information, develop solutions, make recommendations, and implement. Position requires careful attention to detail, numerical aptitude, and the ability to read people. Ability to think on one's feet with quick and accurate responses frequently needed in complex situations.
Highly accountable for the accurate preparation and reporting of information and data. Must be able to handle sensitive information, keeping it in the strictest of confidence. Demonstrated commitment to personal safety and integrity in recognition and timely report of situations that may contribute to personal or property loss ultimately affecting the college's reputation.
Demonstrated abilities to coordinate multiple schedules, assess priorities, and meet deadlines; must possess excellent communication, interpersonal, and teamwork skills. Must be flexible and demonstrate initiative.
Physical Demands/Work Environment
The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
While performing the functions of this job, the employee is:
Frequently:
• Manipulate items with fingers, including keyboarding
• Sitting
• Standing
• Walking
Constantly:
• Hearing
• Repetitive motion
• Talking
The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and/or visual inspection at distances close to the eyes. A private office that must be open and accessible to College staff, faculty, and visitors. Nature of responsibilities dictates work to be subject to interruptions and numerous distractions. Office hours may vary depending on the assignment to be completed.
Environmental Conditions
The following work environment characteristics are representative of those encountered by employees while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
The work environment typically consists of a professional office setting with a moderate noise level, including sounds from conversations, office equipment, and occasional movement of staff. Lighting is standard for office spaces, and the temperature is controlled to remain within a comfortable range. Employees may occasionally need to visit other areas, such as storage rooms, conference spaces, or outdoor locations, where environmental conditions may vary. Infrequently, exposure to louder noise levels or physical activities, such as moving lightweight materials, might be required.
Qualifications
High School diploma or equivalent, Associate degree preferred.
Preferred Experience: At least Three (3) years of administrativeassistant experience.
Intermediate to expert experience in front-to end program support such as what is obtained through dispatch, operations, or other applicable experience in the transportation industry. This experience must be demonstrated for accurate interpretation and application of current regulations specific to Federal Motor Safety and Department of Motor Vehicle/Transportation commercial motor vehicles.
Must have excellent written, oral, and interpersonal communication skills. Demonstrated commitment to safety and knowledge of safety management controls.
NWACC is an Equal Opportunity Employer, please see our EEO policy.
$15.5 hourly Auto-Apply 60d+ ago
Executive Assistant III
University of Arkansas for Medical Sciences 4.8
Senior administrative assistant job in Little Rock, AR
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open positions and apply within Workday by searching for “Find Jobs for Students”.
All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
Closing Date:
02/14/2026
Type of Position:Professional Staff - Operations
Job Type:Regular
Work Shift:
Sponsorship Available:
No
Institution Name: University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
Health: Medical, Dental and Vision plans available for qualifying staff and family
Holiday, Vacation and Sick Leave
Education discount for staff and dependents (undergraduate only)
Retirement: Up to 10% matched contribution from UAMS
Basic Life Insurance up to $50,000
Career Training and Educational Opportunities
Merchant Discounts
Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
For general application assistance or if you have questions about a job posting, please contact Human Resources at ***********************.
Department:TRI | Translational Research Management
Department's Website:
Summary of Job Duties:This position serves as the Executive Assistant to the Translational Research Institute (TRI) Director. The Executive Assistant provides high level assistance with day to day institute operations to the Director and TRI leadership. Responsible for all matters relative to the Director's calendar, travel, presentations, correspondence, communications and administrative events and activities. Develops faculty biosketches, graphics, tables, figures and provides editing and formatting for federal grant submissions. Arranges and coordinates special projects and events for the Director and TRI leadership. The Executive Assistant must be detail-oriented, self-directed, motivated, team-oriented, and have the ability to multi-task with excellent organizational, problem-solving, time management, communication and interpersonal skills.
Qualifications:
Bachelor's degree in business or related field plus 4 years administrative support experience, preferably at the executive level OR high school diploma/GED plus 8 years administrative support experience, preferably at the executive level.
Executive level administrative support
Must be proficient in Microsoft Office (Word, PowerPoint, Outlook, SharePoint, Excel) and videoconferencing tools (i.e., Zoom, WebEx).
Additional Information:
Salary Information:
Commensurate with education and experience
Required Documents to Apply:
Resume
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact *********************** for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site *****************************************
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:No Background Check Required
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:Hearing, Sitting, Standing, Talking
Frequent Physical Activity:Sitting, Standing, Talking
Occasional Physical Activity:Sitting, Standing, Stooping, Talking
Benefits Eligible:Yes
$37k-46k yearly est. Auto-Apply 8d ago
Executive Assistant
Zantech
Senior administrative assistant job in Little Rock, AR
Are you looking for your next challenge? Are you ready to work with a performance-based small company? At Zantech, we are a dynamic Woman Owned Small Business focused on providing complex, mission-focused solutions with a proven track record of outstanding customer performance and high employee satisfaction. We would love to talk with you regarding the next step in your career. Come join our team!
Zantech is looking for a talented Executive Assistant to contribute to the success of our upcoming Program Management Support project for an Onsite role based out of
Little Rock, Arkansas
.
The Executive AdministrativeAssistant will play a crucial role in providing Program and Administrativeassistance to numerous operational, office and clerical duties in support of Law Enforcement Operations throughout the Southwest Region in the states of Texas, New Mexico, Oklahoma, Arkansas, and Louisiana.
The Executive Assistant
will plan and provide analytical support for facilitation, training, methodology development and evaluation, business management techniques, and organizational development. Supports DHS business process improvements and modernization projects.
Responsibilities include, but will not be limited to:
Provide executive and administrative support to regional director and leadership.
Composing, typing, and entering information into the computer.
Enters data from paper or electronic form into computer database and/or electronic spreadsheets.
Prepares correspondence, documentation or mailing labels copying data from one record to another and files records accordingly.
Receives, sorts, distributes mail, separates documents, number forms and photocopies documents using photocopier. Prepare outgoing mail for delivery to include overnight-express services and use of on- line express mail services.
Sets up meetings and conference calls.
Attends meetings as requested. Prepares and distributes agenda, as needed, takes minutes/notes on meetings' activities, distributes minutes to appropriate personnel. Coordinates and distributes interoffice communications.
Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting facilities. Responsible for completing critical incident travel arrangements for personnel. Supports regional emergencies, taskings or projects as directed.
Collects and disseminates Government Owned Vehicle mileage and maintenance information on a monthly basis or as required.
Assist FPS and other contract personnel in the maintenance, purchase and dissemination of routine supplies.
Act as liaison between FPS field personnel and DHS helpdesk services in support of IT, telephone and other services. This will include the initiation, follow-up, resolution and close-out of trouble tickets or helpdesk requests.
Maintain, issue, and control facility keys through issuance, hand receipt and inventory.
Timekeeping duties for their areas as it pertains to assisting, inputting, reviewing, maintaining all areas in payroll.
Assist RD/DRD with: Preparing, reviewing and editing executive correspondence from Regional HQ to HQ FPS, Management Directorate, Office of General Counsel, and Management Directorate Employee Labor Relations office.
Monitor HQ assigned tasking suspense items. Receives and collates suspense responses from District Commanders and Branch Chiefs. Prepare suspense correspondence, reports, graphs and charts. Performs research.
Assist Regional Federal Freedom of Information Act representative in receiving, tracking and proper distribution of FOIA requests.
Assist with HR actions pertaining to employee assignments and hiring actions.
Assist with preparation, review and editing of space allocation request documents. Monitor status of space allocation requests and approved projects through telephonic or email coordination with FPS HQ, regional GSA staff and Management Directorate staff.
Assist in the management of the RD/DRD daily calendars. Assist in the development of PowerPoint presentations. Manage the executive conference room calendar.
Demonstrate accurate spelling, typing and attention to detail. Must have ability to compile and organize reports and use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.).
Required Experience or Knowledge of the following technologies/functions:
Bachelor's degree + 5 years admin experience OR HS diploma + 8 years' experience.
Proficient with Microsoft Office Suite, experience with Teams, Visio, WebTA, IT Helpdesk Expertise, Google Chrome, ICE Helpdesk, WebTA or LEIMS.
Strong written and verbal communication skills with attention to detail and proofreading abilities.
English Language - Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Ability to meet planned and unplanned deadlines in a timely manner.
Individuals shall meet a minimum of Business Casual in accordance with dress standards.
Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift, and deposit documents, files, and small quantities of office supplies (paper, etc.) in the routine course of daily duties.
Preferred Experience or Knowledge of the following technologies/functions:
Resourcefulness and ability to function in a fast-paced environment.
Professionalism and the ability to interact effectively with others.
Required Education/Certifications:
High School Diploma (or equivalent) REQUIRED
Associates in related field preferred.
Required Security Clearance:
US Citizenship and the ability to obtain and maintain an active Public Trust or higher clearance, per contract requirements.
“Outstanding Performance…Always!”
Our corporate motto represents our commitment to build long-term relationships with both our clients and our employees by providing the highest quality service in everything we do. We strive for excellence for our clients and for each other. We embrace the opportunity to hire individuals with new talents and fresh perspectives. Zantech offers competitive compensation, strong benefits, and a vacation package, as well as a fast-paced and exciting work environment. Come join our team!
Senior administrative assistant job in Little Rock, AR
The Arkansas State Golf Association (ASGA) is looking for a well-rounded individual to fill a 3-month internship in golf administration with a focus on championship administration. The primary responsibilities include assisting the Arkansas State Golf Association staff in coordinating for State Championships for Men, Women, and Juniors; Assist with USGA qualifying; and other ASGA membership and service programs.
Responsibilities: Primary responsibilities include but are not limited to championship administration, updating the ASGA website, data entry, mailings, course site visits, and tournament set-up. Interns will be trained in the use of USGA Tournament Management(USGA TM), GHIN, and additional facets of golf administration. Please note that this position requires long hours during championship days as well as occasional work on weekends. This intern will work directly as an ASGA staff member for the duration of theinternship.
Requirements:• College degree (completed or in process).• Willingness to work in a team-oriented structure with emphasis on customer service.• Willingness to travel within the state and must have a reliable form of transportation.• Excellent communications and public relations skills.• Outstanding writing and editing skills.• Experience in photography, video, social media, and related programs preferred.• A person with a strong work ethic who is self-motivated.• Planning a career in sports administration or related field.• Golf background or strong interest in golf preferred.• Strong computer skills.
Benefits:• Salaried Position, approx. $2,000.00 per month.• ASGA Staff apparel is provided, as well as other compensation for job-related expenses.
$2k monthly 17d ago
Learn more about senior administrative assistant jobs
How much does a senior administrative assistant earn in Little Rock, AR?
The average senior administrative assistant in Little Rock, AR earns between $29,000 and $54,000 annually. This compares to the national average senior administrative assistant range of $34,000 to $62,000.
Average senior administrative assistant salary in Little Rock, AR