Senior administrative assistant jobs in Los Angeles, CA - 946 jobs

Role: Executive Assistant to CEO (Temp-Hire) Company: Confidential | UHNWI Schedule: Monday-Friday, 7:30 AM - 4:30 PM PT (Must be available 24/7 for urgent needs) Pay Rate: $60.00/hour Start Date: ASAP - Must be immediately available and not currently in a full-time role About the Role: We're partnering with a high-powered, multifaceted CEO leading ventures across private equity, oil & mining, and liquor industries. We're seeking a polished and proactive Personal Assistant/Executive Assistant who can seamlessly support both the CEO's personal and professional worlds. Key Responsibilities: Executive Assistant Duties: Manage complex calendars and coordinate meetings across multiple ventures Organize domestic and international travel arrangements, including detailed itineraries Process expenses, track receipts, and handle reimbursements Draft correspondence and assist with preparation of documents and reports Communicate with investors, internal teams, and external stakeholders Ensure follow-through on meetings, tasks, and special projects What They're Looking For: Experience supporting a high-level CEO, UHNW individual, family office/startup Highly responsive, thick skinned, discreet, and unflappable under pressure Excellent calendar and travel management skills Clear communicator who can anticipate needs and take initiative Comfortable working with ambiguity and adapting on the fly About Us: Career Group is a premier, recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/ .

Executive Assistant / Personal Assistant Beverly Hills | Hybrid A well-established and highly regarded PR management company in Beverly Hills is seeking an exceptional Executive Assistant to support senior leadership. This is a unique opportunity to step into a role previously held by an assistant who is being promoted, and to grow with a dynamic, fast-paced company. Position Overview 75% Executive Assistant support / 25% Personal Assistant support Hybrid schedule: 3 days in-office, 2 days remote Monday-Friday, 8:00 AM - 5:00 PM Key Responsibilities Manage complex and ever-changing executive calendars with precision Coordinate domestic and international travel, including detailed itineraries Act as a trusted gatekeeper and point of contact for internal and external stakeholders Provide personal assistant support as needed, handling sensitive and confidential matters Anticipate needs, problem-solve proactively, and ensure seamless day-to-day operations Stay informed on current events, news, and cultural trends relevant to the business Support a small, collaborative team in a fast-paced PR environment Ideal Candidate Proven experience as an Executive Assistant (required) Exceptionally organized, detail-oriented, and diligent Highly motivated, hungry to grow, and eager to build a long-term career with the company Smart, intellectually curious, and plugged into what's happening in the world Discreet, trustworthy, and comfortable handling confidential information A strong communicator who thrives working with a tight-knit team of accomplished women Compensation & Benefits Salary: $100,000 Healthcare coverage through Anthem Blue Cross Most federal holidays off Opportunity for growth within a respected PR management firm

World-Famous Comedian & Entertainer Onsite | West Hollywood - Beverly Hills Area Compensation: $100,000-$120,000 base salary + discretionary bonus We are partnered with a world-famous comedian and entertainer on the search for an Executive Assistant to support a fast-moving, multi-faceted business. This role is a true right-hand position, operating across creative, business, and investment-related priorities. In addition to core EA responsibilities, this role has meaningful exposure to real estate investments and operations. The ideal candidate brings experience working in or around real estate and is comfortable supporting principals on property-related workflows alongside broader executive support. The Mandate This team is explicit about what they are-and are not-looking for. They are not seeking a task-only administrative assistant focused solely on calendar management. They are seeking an experienced Executive Assistant who can manage complexity, anticipate needs, and operate as a trusted extension of the principal-with demonstrated experience supporting real estate-related work. Key Responsibilities Manage complex calendars, scheduling, and logistics across professional and personal priorities Serve as a central point of coordination between the principal, advisors, and internal/external partners Support workflows related to real estate investments, including coordination with brokers, property managers, legal, and finance partners Track deadlines, documents, and follow-ups tied to property-related activity Bring structure, organization, and follow-through to a fast-moving environment Handle sensitive information with discretion and professionalism Anticipate needs and proactively resolve issues before they escalate Ideal Profile Experienced Executive Assistant supporting senior, high-profile, or entrepreneurial leaders Required: Prior exposure to real estate investments or operations (e.g., acquisitions, development, leasing, asset management, or principal-level support in a real estate context) Comfortable operating in high-trust, high-discretion environments Highly organized with strong judgment and communication skills Proactive, detail-oriented, and calm under pressure Able to operate onsite and closely with the principal Location & Work Model Onsite West Hollywood - Beverly Hills Area Interested? This search is being conducted with a high degree of discretion. If this role aligns with your background-or you know an Executive Assistant with real estate experience who would thrive in this environment-we welcome a confidential conversation.

JRN: #2367 Our client is seeking an Executive Assistant that reports directly to the Chief of Staff and Principal, providing high-level administrative, operational, and light project management support. This role partners closely with the Chief of Staff to manage scheduling, communications, travel coordination, and day-to-day logistics while anticipating the Principal's needs. The position is highly confidential and requires exceptional attention to detail, discretion, and a white-glove level of service. Responsibilities Daily & Ongoing Support Prepare the office daily in anticipation of the Principal's arrival, including early setup, organizing the desk, opening the computer, checking printers, supplies, and managing incoming mail. Ensure the Office Manager has ordered appropriate pantry and fridge items. Print and organize materials for the Principal; maintain filing systems for receipts, photos, magazines, and documents in shared drives. Run errands, order meals, update the Principal's written schedule, and manage packing, unpacking, and tracking of personal belongings. Receive and manage calls on behalf of the Principal, track billable calls, and communicate updates regularly. Scheduling & Calendar Management Assist the Chief of Staff with detailed, daily, weekly, and monthly scheduling. Anticipate needs by preparing documents, travel details, reminders, parking instructions, greeter coordination, fair maps, and Zoom reminders. Track invitations, birthdays, and manage personal and client gifting. Schedule personal and medical appointments. Coordinate elements of domestic and international travel, including boarding passes, driver contacts, and logistics. Light Household & Event Management Coordinate dinner guests and event needs, including servers, flowers, and communication with the Chef. Assist with fundraiser setup at the Principal's property. Manage house staff by keeping them informed of the Principal's schedule and requirements. Billing, Budgeting & Financial Tracking Support the Chief of Staff with billing reports, consultant time tracking, expense reporting, and travel billing. Collect and organize invoices and receipts. Assist in reviewing staff hours and expenses for accuracy. Qualifications Bachelor's degree 3-4 years of executive support or administrative management experience Proficiency in Microsoft Office and scheduling systems Strong digital communication skills and ability to learn new tools quickly Advanced writing, presentation, and document analysis skills Mathematical aptitude for financial tracking, percentages, and expense calculations Strong organizational skills with the ability to manage competing priorities Flexibility to work extended hours as needed Ability to maintain composure in high-pressure environments Absolute commitment to confidentiality and discretion Location: On site daily, Santa Monica Salary: Up to $90k DOE + benefits

Provides advanced administrative support to a Corporate Vice President, Senior Vice President, or Executive. May provide back up support to higher-level management as needed. Provides advanced administrative support to the US Allergan Aesthetics Senior Vice President, and will provide back up support to the US AA Leadership Team as needed. The ideal incumbent will professionally and proactively engage with the US Aesthetics SVP (and Leadership Team), demonstrate keen ability to prioritize requests and operate with a sense of urgency, and is curious to learn and build relationships. The candidate will bring a "whatever it takes" mindset to work and are resourceful to anticipate needs and take initiative. Job Description - Responsibilities include all administrative functions of the department: Complex calendar management, scheduling complex travel, managing correspondence, processing expense reports, meeting/event coordination, planning leadership team meetings/logistics, creating or modifying business documents, preparing presentations from source materials, handling technology and equipment setups, acting as a liaison for remote access issues. -Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable). - Prepares for upcoming week and meetings by printing all necessary documents, organizing pre-read materials, tracking required actions, etc. -May include some support for tracking budget expenditures. -Coordinates new employee office set-ups and onboarding and may assist with offboarding activities such as equipment return. -May train/coordinate work for new administrative assistants. May provide local support & conference room help to visiting senior leaders from other campuses. -Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders office supplies as necessary. -Uses advanced software skills to perform work assigned. -Follows executive onboarding procedures Qualifications -High School diploma or equivalent. Some college preferred. -5-10+ years previous admin experience or equivalent. -Operates with little instruction and minimal supervision. Demonstrates ability to proactively identify needs, and ability to prioritize work and competing calendar requests. -Advanced knowledge of Microsoft Office Suite, Concur, Adobe Acrobat, Visio or OrgPlus, and Outlook #LI-AA Additional Information Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: + The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future. + We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees. + This job is eligible to participate in our short-term incentive programs. Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company's sole and absolute discretion, consistent with applicable law. AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled. US & Puerto Rico only - to learn more, visit ************************************************************************* US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more: ************************************************************* Salary: $32.7 - $58.9

Administrative Assistant ICO is seeking a reliable and organized Administrative Assistant to support daily office operations. This is a full-time, in-office position. The ideal candidate is detail-oriented, proactive, and comfortable working in a professional environment supporting multiple team members. Qualifications Previous administrative or office support experience (4+years) High school diploma required; college degree preferred Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Strong organizational and multitasking skills Excellent written and verbal communication Professional demeanor and attention to detail Ability to manage priorities and meet deadlines Reliable transportation Experience in commercial property management is a plus Familiarity with Yardi Voyager is a plus Familiarity with SharePoint is a plus Responsibilities Provide general administrative and reception support Answer phones, greet visitors, and direct inquiries Handle mail, scanning, copying, filing (digital and hard copies), shipping (FedEx, UPS) Maintain office supplies and organized common areas Assist with scheduling and coordination of office activities Create organization charts Support team members with administrative tasks and other special projects Perform errands and other duties as needed Required Skills Detail-oriented and organized Strong communication and interpersonal skills Ability to multitask in a fast-paced environment Project Management skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint ) Professionalism and reliability We Offer Competitive compensation Stable, professional work environment Collaborative team culture

We are seeking a highly organized and proactive Executive Assistant to support our CEO of POS360. The ideal candidate will manage calendars, oversee email correspondence, and ensure the smooth execution of administrative operations. Essential Duties and Responsibilities Calendar Management: Efficiently organize and maintain the executive's schedule by coordinating meetings, appointments, and travel arrangements to optimize time management. Email Correspondence: Monitor and manage the executive's email inbox, prioritize messages, draft responses, and ensure timely follow-up on critical communications. Administrative Support: Handle a variety of administrative duties, including document preparation, expense reporting, developing decks/presentations, and maintaining confidential files. Meeting Coordination: Organize, attend, and coordinate executive meetings, including preparing agendas, taking minutes, and ensuring thorough pre- and post-meeting communication and follow-up on action items. Travel Arrangements: Plan and book travel itineraries for the executive, ensuring seamless logistics for business trips. Project Assistance: Provide support on special projects as assigned, including conducting research and compiling information as needed. Job Qualifications/ Requirements Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives. Exceptional organizational and time management skills, with the ability to manage multiple priorities and meet deadlines. Strong written and verbal communication skills, with keen attention to detail and accuracy. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling, design, and project management tools. Demonstrated discretion and professionalism in handling confidential information. Ability to work both independently and collaboratively in a fast-paced environment. High level of emotional intelligence Physical Demands: Normal demands associated with an office environment Ability to lift or move office products and supplies, up to 20 lbs. Ability to stand, walk, and sit for periods of time, and bend, twist, reach occasionally Ability to communicate with others by telephone, email, and personal interaction Ability to use a computer for extended periods of time ● Required to travel periodically for field visits Benefits: 401(k) 6% Match Dental insurance Flexible schedule Health insurance Paid time off Vision insurance Employee assistance program Happy hours Health savings account Life insurance Paid time off Professional development assistance Vision insurance

We are looking for a high-energy, proactive, and tech-savvy Executive Assistant to support the CEO and Founder of a fast-growing wellness brand. This is an in-office role that goes beyond traditional admin work-ideal for someone who embraces innovation, thrives in a fast-paced environment, and brings a positive, can-do attitude to every task. Key Responsibilities: Oversee and manage the CEO's inbox daily, prioritize important communications, and respond or follow up as needed. Communicate on behalf of the CEO with partners, vendors, and clients while maintaining strong professional relationships. Schedule and coordinate meetings, travel, and special projects efficiently and accurately. Research, book, and manage travel accommodations for the CEO and team. Ensure best rates, accurate itineraries, and seamless planning. Support project coordination, content production schedules, and occasional live or recorded shoots in-office. Assist with podcast guest research, scheduling, and light production tasks. Maintain strict confidentiality and professionalism when handling sensitive confidential information. Desired Skills & Experience: Strong knowledge and practical use of AI tools (such as Microsoft, ChatGPT,Copilot, Google, and Gemini) to streamline workflow, increase productivity, and enhance daily operations. Advanced proficiency in Apple products (MacOS, iPhone, iCloud, iMessage syncing, airdrop, etc.) Very strong skills in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint (must know how to create polished, branded presentations). Ability to showcase past presentation or admin work is a plus. Video editing skills are a bonus-especially for creating high-quality social media or internal videos. Comfortable using tools like Canva, CapCut, Final Cut, or Adobe Premiere is a major advantage. Experience with social media platforms (TikTok, Instagram, YouTube) is a plus, especially if able to support light video planning or editing. Excellent multitasking abilities and the capacity to juggle multiple priorities with efficiency and grace. Strong travel coordination skills: able to research, book, and organize travel plans quickly, accurately, and affordably. Who You Are: An experienced Executive Assistant (or similar role) who is tech-savvy and highly organized. Exceptional memory and attention to detail-able to retain key information and remember conversations, tasks, and preferences consistently. Energetic, resourceful, and someone who thrives when taking initiative. Strong communicator-clear, professional, and personable. Someone with a strong aesthetic eye and comfort working in a wellness and content-driven environment. Must be located in or able to commute daily to Buena Park, CA. Fluent in Hindi (preferred)

CliftonLarsonAllen (CLA) CLA Search has been retained by Episcopal Communities & Services to identify a Controller for their Glendora, CA location. Episcopal Communities & Services is a prestigious not-for-profit organization with a legacy of providing seniors exceptional communities and services for more than 100 years. Position Summary The Executive Assistant provides high-level administrative support to the President and CEO, ensuring efficient management of schedules, meetings, board activities, fund development, and office operations. This role requires exceptional organizational skills, attention to detail, and the ability to work effectively with diverse personalities in a fast-paced environment. What You'll Do: Administrative Support Manage CEO's calendar, including board, committee, and association meetings. Create and maintain master calendars for executive leadership. Prepare for meetings (logistics, presentations, technology setup). Provide research and prepare presentations as requested. Maintain corporate records and ensure proper filing in systems like Board Effect and SharePoint. Coordinate travel and manage CEO's schedule, ensuring meetings are spaced appropriately and reminders are sent. Board & Leadership Support Coordinate and support Board of Directors and senior leadership. Prepare annual board calendars, agendas, and meeting packets. Secure meeting locations and manage logistics for in-person and virtual meetings. Prepare minutes and resolutions, obtain signatures, and maintain compliance with retention requirements. Train new board members on technology platforms and update board records as needed. Fund Development Maintain donor database integrity and prepare donor acknowledgement letters. Run queries and reports in CRM software (Neon). Coordinate with accounting to verify donor activity and ensure accurate documentation. Prepare and mail letters of acknowledgement and year-end tax letters. Organize electronic filing of donor correspondence and reports. Office Management Oversee housekeeping, maintenance, and office supply inventory. Arrange delivery of furniture and fixtures as needed. Ensure the office is presentable and well-stocked. Make authorized purchases for administration and supportive services, following approval protocols and proper documentation. Technology & Meeting Support Ensure all equipment is available and functioning for meetings. Coordinate with external parties for offsite presentations. Support CEO's presentation preferences and technology needs. What You'll Need: Bachelor's degree (B.A. or B.S.) required. Minimum two years' experience in an executive assistant or similar role. Excellent writing and communication skills. Strong computer skills; proficiency in Microsoft Office Suite (Word, Excel) and file management software. Experience with CRM software (Neon) preferred. Ability to work effectively with various personalities. Highly organized, detail-oriented, and able to manage multiple ongoing projects. Demonstrated ability to prioritize, anticipate needs, and follow through on tasks.

D'Leon Consulting Engineers is seeking a Financial Administrative Assistant in Los Angeles, CA Responsibilities Assist with payroll processing, timekeeping verification, labor allocations, and coordination with payroll providers Support preparation and distribution of offer letters and employment documentation related to payroll setup Coordinate new hire payroll onboarding, including tax forms, direct deposit setup, and system access Maintain payroll, labor, and employee status records to ensure accuracy and compliance Track and maintain labor costs, overhead, and administrative expenses across projects and departments Prepare and update cost tracking logs, summaries, and basic financial reports to support management and project teams Assist with invoice review, expense report processing, and reconciliation of administrative and project-related costs Support budgeting and cost monitoring activities by maintaining accurate financial documentation Maintain organized financial, payroll, and administrative records in accordance with company policies and regulations Assist with documentation preparation for audits, compliance reviews, and internal financial reporting Track and maintain employee certifications, licenses, and required training records as they relate to compliance and billing Assist with tracking, maintenance, and renewal of small business certifications (e.g., SBE, DBE, WBE, MBE) Attend internal coordination meetings and support cross-functional financial and administrative activities Provide administrative support to management and project teams with an emphasis on financial accuracy and reporting Contribute to organizational goals through accuracy, accountability, and proactive financial administrative support Qualifications Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred 2-4 years of experience in accounting support, payroll administration, or financial administrative roles Hands-on experience with payroll processing, timekeeping, or labor cost tracking Basic understanding of accounting principles, cost tracking, and financial documentation Experience supporting invoice processing, expense reconciliation, or financial reporting Strong recordkeeping skills with the ability to manage confidential financial and payroll information Proficiency with Microsoft Excel (spreadsheets, data entry, basic formulas) and Microsoft Office Suite Experience with payroll systems, accounting software, or ERP platforms preferred Highly detail-oriented with strong organizational and time management skills Effective written and verbal communication skills Ability to work across departments and support multiple stakeholders in a professional environment Ability to produce accurate and timely results while maintaining a service-oriented mindset Knowledge or experience with SBE/DBE/MWBE or other small business certification programs preferred D'Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

Spacecraft represent the most pressing unmet need across the entire aerospace industry. As more launch vehicles come online and the cost to orbit decreases, more companies launching payloads to space continue to emerge. For the first time in history, this influx of payload companies combined with reduced launch costs has resulted in a massive increase in need for commercial spacecraft platforms, known as satellite buses. These buses hold the payloads of our customers and are flown on launch vehicles. Apex manufactures these satellite buses at scale using a combination of software, vertical integration, and hardware that is designed for manufacturing. Our spacecraft enable the future of society: ranging from earth observation to communications and more. We'd love for you to join us on our mission of providing humankind access to the galaxy beyond our planet. About the Role As an Administrative Assistant at Apex, you'll provide high-level support for company leaders, ensuring their calendar, meetings, and day-to-day workflows run smoothly. This is a fast-paced, high-visibility role that requires exceptional attention to detail, strong organizational skills, and a proactive mindset. You'll play a key role in keeping schedules and daily operations running smoothly behind the scenes. Responsibilities * Own calendar coordination for a high volume of internal and external meetings, both on-site and virtual * Prepare for on-site customer visits, including conference room readiness, meal coordination, etc. * Manage internal meeting logistics, including recurring 1:1s and team syncs * Proactively identify and resolve calendar conflicts and scheduling bottlenecks * Track action items and help ensure nothing falls through the cracks * Review inbox to flag urgent messages and help triage high-priority items * Coordinate travel and lodging when needed * Submit expense reports accurately and on time * Jump in to support other tasks as assigned Requirements * All applicants must be a U.S. Person * Prior experience in an administrative or executive support role preferred * Exceptional attention to detail and organizational skills * Strong communication and interpersonal skills, especially in customer-facing situations * Ability to move quickly, stay organized, and maintain high standards in a fast-paced environment * Comfortable working through ambiguity and shifting priorities * Proficiency with calendar tools and Microsoft Office * Prior startup experience is a plus Why Join Apex? Apex believes in creating a work environment that you look forward to embracing every day. Our employees love working at Apex, and we want you to love it too. We're a fast-growing startup backed by $200M in Series C funding, and we invest heavily in our people from day one. What We Offer: * Shared upside: Receive equity in Apex, letting you benefit from the work you create * Best-in-class healthcare: 100% company-paid medical, dental, and vision for you and your dependents, plus $100k life insurance at no cost * Comprehensive PTO package to reset and recharge - starting at 15 days vacation, growing to 20+ days annually, plus 10 paid holidays * Competitive 401(k) plan with generous matching - 100% match on first 3%, 50% on next 2% * 8 weeks paid parental leave plus childcare reimbursement up to $350/day for work-related travel * Daily catered lunch and unlimited snacks to keep you fueled throughout the day * Vibrant community: Monthly office BBQs, pickleball tournaments, run club, and social gatherings for you and your family * Your dream desk setup and all the tools you need to be your most productive self * World-class Playa Vista office with EV chargers, with the benefit of in-person collaboration with amazing coworkers and flexibility to integrate work and life * Real impact opportunity: Work alongside experts from aerospace, new space, and other cutting-edge industries to make a lasting difference Ready to join a team where your contributions matter and your future is bright? Let's build something extraordinary together. Equal Opportunity Employer Apex Technology, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Candidates and employees are always evaluated based on merit, qualifications, and performance. We will never discriminate on the basis of race, color, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status.

Under the administrative direction of the Hospital Chief of Operations and the co-directors of the transplant institute, the Transplant Associate Administrator is responsible directing, planning, and coordinating strategic initiatives and developing services related of the multi-organ Transplant Institute. The Associate Administrator has overarching authority for administrative operations of the Transplant Institute. This position collaborates effectively with physician leaders within the hospital and within Keck School of Medicine to develop strategic relationships which ensure strong alignment of purpose and mission. While working in partnership with leaders in the organization to develop a collective team spirit, the position also serves as a change agent to both identify opportunities to improve internal operations and processes while promoting ongoing excellence. Qualifications: Bachelor's degree in nursing, Health Administration or related field required; master's degree preferred. Ten or more years of relevant experience in healthcare administration (preferably in an academic medical center) with multiple specialties and complexity driven populations with no less than two-year's experience in solid organ transplant leadership is required. Proven effective leadership and communication skills with diverse groups, including physicians, managers, and employees is required. An established track record of success in administrative responsibilities to include medical staff relationships, financial planning, revenue cycle, contract negotiation, and human resource development and management required. Keck Medicine of USC is the University of Southern California's medical enterprise, one of only two university-based medical systems in the Los Angeles area. Keck Medicine combines academic excellence, world-class research and state-of-the-art facilities to provide highly specialized care for some of the most acute patients in the country. Keck Medical Center of USC is among the top 50 hospitals in the country in seven specialties, as well as a top 10 hospital in California, according to U.S. News & World Report's 2025-26 Best Hospitals rankings. Additional program information: ************************************************* Confidential Inquiries: Barry Marshall - TMG Senior Consultant & Executive Recruiter ************** / *******************************

Administrative Assistant - Property Management Background We are seeking a highly organized and detail-oriented Administrative Assistant to support corporate office operations within the property management industry. This role is ideal for a proactive professional who thrives in a fast-paced environment and can manage a mix of traditional administrative tasks alongside compliance and reputation management responsibilities. Strong Excel skills and exceptional organizational abilities are essential. Key Responsibilities Administrative Support Provide general administrative support to the corporate team. Prepare reports, memos, letters, and other documents as needed. Maintain organized filing systems, both electronic and physical. Compliance & Licensing Obtain and renew DBAs (Doing Business As) and business licenses for all applicable properties and entities. Track renewal deadlines to ensure compliance with local, county, and state regulations. Communicate with city and county agencies to resolve licensing or regulatory issues. Reputation & Online Presence Management Monitor and respond to Yelp reviews professionally, maintaining company voice and brand standards. Track review trends and share insights with executive and regional management. Collaborate with leadership to address recurring concerns reflected in online feedback. Other Duties Assist with special projects and support other departments as needed. Coordinate elevator renewals, certifications, and troubleshoot operational issues with service providers. Oversee fire extinguisher inspections and compliance across all company locations. Manage laundry service contracts, maintenance, and renewals across company sites. Serve as primary point of contact for vendors, handling communications, negotiating agreements, and ensuring timely service delivery. Qualifications 2+ years of administrative or office management experience preferred. Prior experience in property management or real estate industry a plus. Strong written and verbal communication skills. Excellent organizational skills and attention to detail. Ability to manage multiple priorities and meet deadlines. Proficient in Microsoft Office Suite, especially Excel. Familiarity with Yelp, Google Reviews, or similar platforms is a plus. What We Offer Competitive compensation Medical, dental, and vision insurance Paid time off and holidays Compensation: $25 to $28 per hour Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

In-Person | Full-Time | Field & Office Based Company: Enhaus Design Build Salary: $85,000 Enhaus Design Build is a fast-growing, design-build firm specializing in residential, multi family construction, ADUs, and design-forward homes across Los Angeles. We operate in a high-accountability environment where execution, organization, communication, and teamwork are non-negotiable. As we continue to scale, we are seeking a highly organized, detail-oriented, and execution-driven Executive Assistant to support leadership, coordinate marketing initiatives, and help drive projects and events forward. Role Overview This is a full-time, in-person role that requires working from the office and traveling locally between active job sites, events, and meetings. You will support executive leadership while also assisting with marketing execution, CRM management, and event coordination. Success in this role is measured by how well tasks are executed, how clearly information is communicated, and how effectively details are managed across the team. This is not a remote role. Key Responsibilities Executive & Administrative Execution Provide in-person administrative support to executive leadership Manage calendars, meetings, deadlines, and priorities with precision Track action items and ensure timely follow-through Draft clear, professional emails, documents, and internal communications Organize contracts, proposals, invoices, and internal documentation Maintain clean digital filing systems and task trackers Assist with expense tracking and coordination with accounting Support and enforce internal processes and SOPs Ensure no tasks, deadlines, or communications fall through the cracks Task Management, Accountability & Team Support Manage multiple tasks and priorities in a fast-paced environment Take full ownership of assigned responsibilities from start to finish Maintain organized task lists, deadlines, and progress updates Communicate status clearly and proactively Identify problems early and help drive solutions Support team members to ensure collective success Execute reliably without reminders or micromanagement Marketing, CRM & Field Coordination Execute marketing initiatives and support ongoing campaigns Maintain clean and accurate CRM records (experience with HubSpot is desired but not required) Track leads, deal stages, notes, and follow-ups Draft written marketing, email, and event communications Coordinate with designers, photographers, videographers, and vendors Travel to job sites as needed to support coordination and marketing efforts Ensure marketing timelines and deliverables are met Event & On-Site Execution Coordinate and execute logistics for client events and workshops Travel locally between project sites and event locations Communicate clearly with vendors, clients, and internal teams Manage schedules, materials, and on-site setup Provide on-site event support with professionalism and attention to detail Complete post-event follow-ups, documentation, and CRM updates Qualifications & Requirements Available full-time, in person Able and willing to travel locally from project to project Highly detail-oriented with strong organizational skills Strong verbal and written communication skills Excellent task management and prioritization abilities Responsible, reliable, and accountable Team-focused and goal-oriented mindset Creative and comfortable contributing ideas Willing to tackle new problems and adapt quickly Proactive, confident sharing opinions and asking questions Enjoys organization, structure, and clean systems Experience working in a fast-paced work environment Proficient with Google Workspace (Gmail, Docs, Sheets, Calendar, Drive) Experience with HubSpot CRM is a plus, but not required Interested in learning and supporting marketing initiatives Why Join Enhaus Direct exposure to leadership and real responsibility Clear expectations and measurable performance standards Dynamic role spanning office, field, and event environments Opportunity to grow into Operations, Office Manager, or Executive Operations roles High-performance, team-driven culture with room to grow

The Office Assistant I provides general administrative and clerical support to the Office of Civil Rights Compliance. This role supports daily office operations by assisting administrators, faculty, and staff with document preparation, data entry, scheduling, and front-office coordination.

Support the Southern California Conference ("SCC") in accomplishing its mission, "to exalt Christ by cultivating healthy churches and schools and embody its values of integrity with transparency, engagement, stewardship, unity in diversity, and relationships and team. Perform a wide range of office and administrative functions to ensure office operations run efficiently and effectively. ESSENTIAL FUNCTIONS Regular attendance and punctual attention to duties listed below. Composes and prepares routine correspondence for signature. Answers the phone, retrieves messages, provides information and receives information. Prepares and distributes notices of Asset Management Committee Meetings. Record, index and maintain Minutes of Asset Management Committee Meetings. Assist in setting up Escrow Documents for signature. Assist with legal documents - Notes, Grant Deeds, Deeds of Trusts, Substitution of Trustee, Full Reconveyances, Leases, etc. Notarize documents on request. Prepare, compile, maintain data and documents to support annual tax exemption applications. Exhibit proficiency in or the ability to learn asset management software to track and develop reporting for trends and analysis of all Conference properties; Develop and maintain calendar and schedule for department and department Director. Participate in all office activities such as weekly staff meeting/worship, department/committee meetings and conference socials. Upgrade office skills and enhance knowledge regularly by attending approved seminars and webinars for professional and personal development. Comply with policies and procedures of the Conference, including but not limited to those in the employee handbook and the North American Division Working Policy. Perform other duties as assigned. ESSENTIAL RISK MANAGEMENT FUNCTIONS: Ongoing liaison communications with NAD Adventist Risk Management general liability and auto insurance representatives, maintaining entity updates, insurance changes, and other concerns as the needs arise. Assist in the management of annual entity auto insurance updates and distributions. File annual Certificates of Insurance for churches, entities renting. Receive ongoing requests for Certificates of Insurance, additions to insurance policies, auto acquisitions, Pacific Union Conference Loans; deletions of the same when required. Assist in managing Volunteer background checks with the Southern California churches and entities, to include but not be limited to Pathfinders & Adventurers, Sabbath School Leaders and all volunteers, Chaperones, Drivers, and key church leaders. Effective and appropriate communicator with Pastors and other church lay leaders. Maintain a local "open claims" eFile for insurance reference and direct answers. Assist in the coordination of annual SCC Adventist School entities' student acquisition insurance and communications with Education Department. Liaison with ARM and local entities regarding annual property inspections. Maintain department calendars efficiently. Respectfully represent the department and the Director. A Team player who is self-motived and can work independently. Can follow directions and accept constructive criticism. REQUIRED QUALIFICATIONS To perform this job, the individual Must perform each essential duty and responsibility satisfactorily, and Be a member of the Seventh-day Adventist Church in good standing, and Possess a proven track record of effective leadership, judgment, collaboration, a learner and possess character above reproach, and Meet the requirements listed below. Education and Experience Prefer three (3) years of experience in a secretarial or administrative position in a Seventh-day Adventist institution or entity performing average and above-average difficulty duties; OR At least one (1) year of experience in a secretarial position in a Seventh-day Adventist institution or entity performing average and above-average difficulty secretarial duties AND an undergraduate degree in a relevant field (e.g., secretarial sciences or office administration); and Must be a baptized member of a local Seventh-day Adventist Church and follow the religious teachings and practices of the Seventh-day Adventist Church and uphold Biblical principles of morality, deportment, health, and dress as interpreted by the Seventh-day Adventist Church. Competencies High organizational skills in prioritizing tasks daily. Desire to work as a team with results driven approach. Ability to communicate clearly and effectively in writing and speaking. Ability to relate to others well individually and in teams. Display honesty, integrity and ethics. Good judgment and accountability. Ability to make independent decisions and solve problems. Ability to maintain strict confidentiality of privileged information. Self-starter and able to work with minimal direct supervision. Ability to perform simple arithmetic calculations. Understand general policies and procedures of the Conference. Ability and willingness to follow protocol. Ability to speak other languages is desirable. Personality Traits Professional, punctual, flexible, tactful and discreet, approachable, proactive, dependable, pleasant, "can-do" attitude, professional appearance, high level of emotional and social intelligence. Appropriately represent the Seventh-day Adventist Church and the Southern California Conference in a professional and appropriate manner including attire and demeanor. PHYSICAL DEMANDS While performing the duties of this job, the employee may be required to do the following for prolonged or significant periods: sit, stand; walk; use hands and fingers; reach with arms; talk; and hear. The employee is occasionally required to climb, balance, stoop, and kneel. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close, distant, color, peripheral vision and ability to adjust focus. WORK ENVIRONMENT Work usually takes place in an office environment where the noise level is moderate in both indoor and outdoor environment. Travel on assignment will be required at times. May be required at times to work on weekends for different events or meetings. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We are hiring for a great client in Huntington Beach, CA seeking an on-site Junior Administrative Assistant for a contract assignment. This role is ideal for someone highly organized, professional, and customer-service oriented who thrives in a fast-paced office environment. The position requires strong attention to detail, excellent communication skills, and the ability to support daily administrative and clerical functions. Hours: ~35/week Responsibilities: • Serve as the front desk receptionist - greeting visitors, answering phones, directing calls, and providing excellent customer service. • Manage order entry with accuracy and timely processing of incoming requests. • Assist with invoicing tasks, including preparing, reviewing, and updating billing information. • Support general office operations, including filing, scanning, data entry, and document preparation. • Maintain organized records and ensure information is updated in internal systems. • Coordinate incoming and outgoing mail, deliveries, and office correspondence. • Provide administrative support to internal staff as needed, including scheduling, follow-ups, and special projects. • Uphold a professional and welcoming office environment. Requirements: • Previous administrative, receptionist, or office support experience required. • Strong customer service and communication skills. • Proficiency with Microsoft Office (Outlook, Word, Excel). • High attention to detail and ability to multitask. • Reliable, punctual, and able to work on-site in Huntington Beach.

Type: Full-Time | Onsite Compensation: Base Salary $50,000 At Lumicity, we're a specialized recruitment consultancy dedicated to building world-class teams across some of today's most exciting and impactful industries - Technology, Life Sciences, Renewable Energy, and Aerospace. Our success doesn't stop once a placement is made. We believe in supporting our contractors throughout their assignments to ensure a smooth, positive, and rewarding experience - and that's where you come in. The Opportunity We're looking for a Administrative assistant to join our growing team in West Hollywood. This person will serve as the main point of contact for contractors once they begin their assignments with Lumicity's clients. You'll be responsible for ensuring that every contractor's journey runs seamlessly, from timesheet submissions to ensuring payroll accuracy (though you won't be processing payroll yourself), and helping resolve any issues that may arise during the assignment. This is a relationship-driven, service-oriented position ideal for someone who's proactive, organized, and enjoys supporting people in a fast-paced, professional environment. What You'll Do Serve as the primary point of contact for contractors once they are placed on assignment. Ensure timely timesheet submissions and follow up with contractors or clients as needed. Coordinate with the payroll and compliance teams to ensure smooth weekly or biweekly payments. Build and maintain strong relationships with contractors to ensure satisfaction and engagement throughout their contracts. Act as a problem-solver, helping to address and resolve issues related to assignments, communication, or client expectations. Keep accurate records of communications, status updates, and contractor milestones. Partner with recruiters and account managers to maintain a positive experience for both contractors and clients. Support renewal discussions and identify opportunities to strengthen contractor retention. Who You Are We're looking for someone who genuinely enjoys helping others succeed and has a natural ability to stay organized while juggling multiple priorities. A great communicator who builds trust easily and handles sensitive matters with professionalism. Organized and detail-oriented, ensuring deadlines (like timesheets!) are never missed. Empathetic and solutions-focused, able to navigate challenges calmly and effectively. Collaborative, comfortable working closely with recruiters, account managers, and operations teams. Tech-savvy, familiar with CRM systems, spreadsheets, and digital communication tools. Experience in customer service, staffing, or contractor management is a plus, but not required. Why Join Us? Be part of a fast-growing company with a strong reputation in high-impact industries. Work in a collaborative, people-first culture where your role directly affects contractor satisfaction and retention. Enjoy clear career growth opportunities, with potential to move into account management or operations leadership. Get hands-on training and mentorship from industry experts. Thrive in a high-energy, supportive, and team-oriented office environment in West Hollywood.

Executive Assistant with experience supporting an executive from a restaurant or hospitality industries. Schedule: Monday-Friday | 9:00 AM-5:00 PM Compensation: $60,000-$75,000 (DOE) We are seeking a highly professional and experienced Executive Assistant to provide direct support to our CEO and senior leadership team. This dynamic role is ideal for a proactive, detail-oriented professional who excels in fast-paced environments and brings a hospitality-driven mindset to executive support. You will serve as a trusted partner to leadership and represent the company with discretion, polish, and confidence-interacting regularly with internal teams, VIP guests, and high-profile clientele. Key Responsibilities Manage and maintain executive calendars, scheduling meetings and priorities Coordinate travel arrangements and prepare expense reports Answer and screen phone calls; manage incoming inquiries professionally Take meeting notes and track follow-ups and action items Handle general administrative duties, including filing, scanning, and office organization Prioritize and respond to emails and communications with minimal direction Coordinate events and serve as a liaison for executives and celebrity or VIP guests Deliver exceptional customer service as a primary point of contact Qualifications 3-7+ years of Executive Assistant experience Strong organizational, time-management, and multitasking skills Ability to thrive in a fast-paced, high-expectation environment Exceptional customer service skills; experience supporting VIP or high-profile individuals Comfort with numbers, reporting, and basic analytics Valid driver's license and ability to commute between locations as needed College degree preferred, or equivalent professional experience Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.