Senior administrative assistant jobs in Louisiana - 193 jobs

Administrative Assistant Pay: $16 - $18 per hour Full-Time | On-Site About the Role: We're looking for a dependable and motivated Administrative Assistant to join our growing team! In this role, you'll be the backbone of our daily operations-helping keep our office organized, efficient, and running smoothly. Key Responsibilities: Answer and direct incoming phone calls in a professional manner Schedule and coordinate appointments, meetings, and conference calls Prepare, organize, and maintain accurate records and documents Support office staff with general administrative and clerical tasks Make Collection calls Some Billing Communicate effectively with internal teams and external clients What You'll Bring: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Strong organizational and time management skills Excellent written and verbal communication abilities Ability to multitask and prioritize in a fast-paced environment Positive attitude and team-oriented mindset Why Join Us: You'll be part of a supportive team where your contributions make an impact every day. We value reliability, attention to detail, and a proactive approach to problem-solving. Ready to Launch Your Career? Apply today at **************** Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Sid Potts, Inc. is a private jeweler and diamond & estate broker based in Shreveport, Louisiana. The company was established in 1997 to offer a unique concept in the local fine jewelry business. Sid Potts, Inc. is known for its client-focused approach, casual atmosphere, creative process, and cost savings. The company values professional relationships that have been built throughout the years. Many opportunities to grow into higher level roles in the organization! Role Description This is a full-time ON-SITE ONLY role for an Administrative Assistant to the leadership team, with additional role supporting other departments and team members as assigned. Duties and Responsibilities: • Maintain calendars & schedules both in Outlook and manual calendars, setting and rescheduling meetings as required and making the President aware of any changes to his schedule • Maintain all tasks lists - updated and prioritized daily • Prepare repairs, purchase orders, special orders, and manage and maintain status of all • Maintain client data, files & portfolios • Prepare appraisals • Assist in showroom and around office as needed • Develop and maintain relationships with clients and vendors • Assist with any other general office duties, as required Qualifications Experience administrative assistance is preferred Proficient in Microsoft Office Suite Excellent phone etiquette and communication skills Dedicated and career oriented for this amazing opportunity Strong Work Ethic, dependable, on time and excellent attendance Professional, well-dressed, clean, polite and approachable Flexible with work schedules as required Strong organizational and multitasking abilities Highly reliable, efficient, and detail-oriented Ability to maintain confidentiality and exercise discretion Education/Certification/Screening • High school diploma or equivalent required; associate or bachelor's degree preferred • Background screening required Pay and Benefits • $18-$30/hour starting plus commission/bonus with potential to earn six figures • Healthcare (50% of employee cost paid by employer) • 401k eligible after 90 days with up to 3% of salary match • Accrued sick days - up to 5 per year • Accrued vacation days - up to 10 per year • Continuing Education Reimbursement based upon policy

At Atmos Energy, we enjoy an employee-focused culture with rewarding work, competitive pay, work-life balance, inclusion and diversity, and excellent benefits. Atmos Energy offers benefit eligibility on the first day of employment and they include: Company-Provided Benefits Holidays and Paid Time Off Parental Leave Retirement Savings Plan (Matching and Fixed Annual Company Contribution) Annual Bonus Opportunity Employee Assistance Program Short-Term and Long-Term Disability Plans Basic Life Insurance Health Savings Account (HSA) Company Contribution with HDHP Employee Assistance Program Wellness Programs LifeLock Identity Theft Protection Paid Training Linked-In Learning Voluntary Benefits Retirement Savings Plan Medical Insurance and Prescription Drug Coverage Dental Insurance Vision Insurance Employee/Dependent Life Insurance Employee/Dependent Accidental Death & Dismemberment Insurance Healthcare, Dependent Care and Limited Purpose Flexible Spending Accounts Top Employer Recognitions America's Best Employers - Forbes Magazine The 100 Most Trustworthy Companies in America - Forbes Magazine Top Places to Work - Dallas Morning News Best Places to Work - Mississippi Business Journal Best Place to Learn - Dallas Chapter of the American Society for Training and Development (ASTD) This position reports to the Baton Rouge location, (Louisiana Division HQ) and supports division Officers and their staff members. THIS JOB DESCRIPTION DOES NOT ATTEMPT TO LIST ALL OF THE DUTIES THAT ARE OR MAY BE PERFORMED IN THIS POSITION Primary Duties 1. Composes and prepares correspondence for signature. Prepares and ensures accuracy and completeness of correspondence, forms, reports, contracts and other various projects. 2. Coordinates the scheduling of management planning sessions, general staff meetings and other related meetings. 3. Maintains appointment calendar. Coordinates and schedules appointments and meetings. Makes travel, conference and meeting arrangements and reservations. 4. Answers, screens and routes calls. Receives information and relays messages as appropriate. 5. Greets, screens and conducts visitors to the Corporate Officer or Division President. 6. Interfaces with other Company executives on behalf of the Corporate Officer or Division President , and/or in his/her absence in order that all priority contacts, telephone calls and correspondence are handled in a timely manner. 7. Researches information and prepares special reports and records for the Corporate Officer, or Division President. 8. Advises Corporate Officer, or Division President of any papers, projects or other matters needing immediate attention. 9. Receives, screens and routes incoming mail. Prepares correspondence, packages and other materials for outgoing mail or delivery services 10. Coordinates special projects or events as required. 11. Establishes, organizes and maintains detailed records and files. 12. Performs other related duties as required. MINIMUM REQUIREMENTS EDUCATIONAL/EXPERIENCE LEVEL: 1. Associate's degree in Business or a related field and three years administrative and secretarial experience; or 2. A general educational knowledge normally acquired through a high school diploma or a General Equivalency Diploma (GED) and five years administrative and secretarial experience. 3. 55-65 words per minute typing. COMMUNICATION SKILLS: Requires the ability to communicate with internal and/or external customers in order to obtain and/or provide explanations and/or modifications on technical or other complex concepts to individuals with little or no background in the area under discussion. NUMERIC SKILLS: Requires the ability to perform basic addition, subtraction, multiplication and division. COMPUTER SKILLS: Advanced knowledge of various business computer applications in order to create complex documents, reports or graphics. WORK CONDITIONS: Works in an indoor environment. Requires frequently performing activities, including, but not limited to, stooping, bending, crawling, kneeling, grasping, reaching, climbing and lifting. Atmos Energy Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status. Job Family: Administrative Services

The National WWII Museum is currently seeking an Executive Assistant for the Executive Vice President (EVP) and Chief Financial Officer (CFO). Reporting to the EVP and CFO, this position provides administrative and operational assistance to the EVP and CFO to support the successful organization, implementation, and management of objectives of the office of the EVP and CFO. The Executive Assistant to the EVP and CFO manages administrative and project activity across the Finance and Accounting, IT, A/V, Security, Retail, Insurance, and Legal functions and across the organization, on the behalf of the EVP and CFO. The Executive Assistant is responsible for managing high-level and complex calendaring activities, coordinating projects, researching and preparing materials and preparing reports. Requirements Executive Support Provide comprehensive administrative support to the Executive Vice President including scheduling meetings, managing calendars and handling correspondence. Act as a liaison between the Office of the Executive Vice President and internal/external stakeholders, ensuring timely communication and follow up on action items. Prepare agendas, presentations and reports for executive meetings and assist in the dissemination of relevant materials. Support the EVP in preparing for Cabinet, Board and Committee meetings including preparing the documentation, reports, and handouts. Prepare purchase orders, invoices, contracts, expense reports, and other materials for the EVP's approval. Project Management Coordinate special projects and initiatives, tracking progress and ensuring deadlines are met. Collaborate with cross-functional teams to gather information, conduct research, and compile data for executive decision making. Manage the implementation of executive directives, monitoring outcomes and providing regular updates to stakeholders. Special projects include but are not limited to: annual insurance renewals, annual state solicitation registrations, annual state tax exempt applications and building and maintaining the Finance Department Museum Hub page. Legal Provide administrative support to Corporate Counsel including scheduling meetings, managing calendars, and handling correspondence. Contract administration - manage the Museum's online contracts repository. Legal and organizational document compliance - update corporate documents with Sam.gov, LA Secretary of State, New Orleans One-Stop, and respond to various vendor requests (e.g., COIs and credit applications). Legal Matters and Intellectual Property - support Corporate Counsel to ensure that licenses, certifications, and trademarks are current and active. Conduct due diligence research and review corporate records, contracts, and other materials for accuracy and compliance. Document preparation and proofreading. Other Responsibilities Board/Committees - provide assistance and support in preparation and execution of EVP's role in Board and Committee meetings including taking minutes, if requested. Act as insurance liaison between the Museum and the Museum's insurance brokerage firm and support EVP and Corporate Counsel in managing insurance and claims reporting and tracking. Retail - prepare purchase orders for approval and distribution to A/P; liaise with the Retail Department as needed, supporting the EVP's objectives for that department. IT, Security and A/V- Liaise with these Departments as needed, supporting the EVP's objectives for those departments. Work Teams - serve on various work teams as considered necessary Confidentiality and Discretion Handle sensitive information with the utmost confidentiality and discretion, always maintaining a high level of professionalism. Manage confidential documents, records, and communications, ensuring compliance with company policies and regulatory requirements. Exercise sound judgment in resolving complex issues and navigating challenging situations with tact and diplomacy. Relationship Management Cultivate strong relationships with internal stakeholders, including department heads, managers, and staff members to foster collaboration and alignment. Serve as point of contact for external partners, clients, and vendors, representing the Office of the Executive Vice President with professionalism and integrity. Anticipate the needs of the Executive Vice President and stakeholders, proactively addressing concerns and providing proactive support as required. Undertakes special assignments/projects on a wide variety of issues as requested by the EVP and CFO. Qualifications Bachelor's degree in Business Administration, Management or related field. Proven experience in similar roles, supporting C-suite executives or senior management. Exceptional organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment. Excellent attention to detail. Strong communication skills, both written and verbal, with the ability to interact effectively with individuals at all levels of the organization. Proficiency in office productivity software (e.g. Office365) and project management tools. Demonstrated discretion and integrity when handling confidential information and sensitive matters. Strategic mindset, with the ability to think critically, analyze data and contributed to decision making processes. Flexibility and adaptability to navigate rapidly changing priorities and requirements. Professional demeanor with a positive attitude and a commitment to excellence. In addition to offering competitive wages, the Museum's benefits package includes: Medical insurance - 2 plan options; Museum pays 75% of premium Dental and vision insurance Flexible spending account 401(k) - Museum matches 50% of employee contribution up to 6%; employer contribution full vested after 3 years of employment Life insurance and AD&D - $15,000 policy employer paid; additional life and AD&D available Long term disability insurance Paid vacation and sick leave, 10 paid holidays per year Free parking Tuition assistance and professional development Employee assistance program The National WWII Museum is an Equal Opportunity Employer and seeks diversity in its workforce. We are dedicated to a policy of non-discrimination in employment on any basis including age, sex, race, religion, national origin, sexual orientation, or disability. Consistent with the Americans with Disabilities Act, applicants may request accommodations needed to participate in the application process.

MRC Global serves the oil and gas industry across the upstream, midstream and downstream sectors as well as the chemical and gas distribution market sectors worldwide. Job Purpose Responsible for the execution of administrative services in support of branch sales, management, and warehouse teams in the delivery of high-quality service to internal and external customers and contacts. Responsibilities Individual must be able to perform the essential duties with or without reasonable accommodation. Greet customers, answer incoming phone calls, and refer inquiries to the appropriate person. Promotes a safe workplace by visibly participating, encouraging, and considering safety in every aspect of daily activity. Open and route incoming mail to the appropriate person and prepare outgoing mail. Distribute and log special items to corporate departments, branch personnel, vendors, and customers as demanded by the specific department's needs, such as sales quotes, brochures, department newsletters, periodic operations reports, etc. Maintain calendars and itineraries for branch personnel, arrange meetings/conference calls/travel, etc. Assure that appropriate office supplies, inventory, and office equipment is operational. Scan documents, establish and maintain branch records are maintained in accordance with the company records retention policy. Distribute daily, weekly, and monthly reports. Perform efficient and accurate data entry using MRC Global-specific software related to customer order processing, purchasing, receiving, inventory, accounts receivable, accounts payable/invoice auditing, and miscellaneous office processes. Confirm accuracy of purchases with vendors, including shipping, billing, and customer support. Conduct periodic audits to ensure compliance with business process standards. Learn new business processes and office procedures as required and serve as a resource to others. Establish rapport and provide prompt responses to internal and external customer requests using written correspondence, proper phone etiquette, and other effective interpersonal skills. Maintain confidential information pertaining to normal supervisory duties, personnel issues, and customer issues. Take reasonable care for the safety and health of yourself and others. Report workplace hazards, injuries, or illnesses immediately. Qualifications Any combination of requirements that provides the knowledge and abilities necessary to perform essential duties and responsibilities will be considered. High School diploma or GED (General Education Degree) or equivalent combination of education and work experience that provides the knowledge and abilities necessary to perform the work. Demonstrated proficiency using Microsoft Office Suite, including Excel and Outlook. Ability to learn MRC Global business processes. Demonstrated ability to communicate and work tactfully with diverse groups and individuals. Demonstrated ability to consistently present professional behavior, empathy, image, and demeanor. Knowledge of MRC Global products to serve the branch customer base. Work with minimal supervision, exercise good judgment, flexibility, initiative, and discretion. Work within the details of a project while maintaining a perspective on the overall purpose. Analyze situations, solve problems, evaluate responses, and render assistance. Present oral and written comments and recommendations clearly and concisely. Aptitude for learning new technology. Maintain a good company image while establishing strong business relationships internally and externally. Additional Qualifications Must have the ability to provide documentation verifying legal work status. Ability to read and speak the English language proficiently to communicate with others, understand and interpret safety instructions, and to respond to inquiries. Ability to understand and comply with MRC guidelines and expectations, including Code of Conduct and Conflict of Interest guidelines. Working Conditions For position-specific details regarding the physical and mental demands and working conditions, contact Human Resources. Reasonable accommodation may be made to enable individuals to perform essential functions. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. California Employee Data Collection Notice

Classification: Full-time, Non-Exempt Reports to: Senior Advisor Quality Care Innovator Department: Operation Restoration Operation Restoration (OR) supports women and girls impacted by incarceration to recognize their full potential, restore their lives, and discover new possibilities. At OR, we focus on advocacy, education, economic mobility, and true economic equity for our staff, clients, and community. Our goal is to end the incarceration of women and girls. Incarceration is defined as confinement in prison, jail, immigrant, juvenile or military detention, or a deportation facility. Directly impacted women and girls are those that are or have been incarcerated, arrested, are on probation and/or parole. About the Position: Under the direction of the Senior Advisor Quality Care Innovator, the Executive Assistant to Senior Advisors position performs a variety of administrative tasks and supports the organization's senior level executive to contribute to the efficiency of the organization by providing personalized and timely support to executive members. Support Duties & Responsibilities: ● Manage information flow in a timely and accurate manner. ● Manage executives' day-to-day calendar, including making appointments and prioritizing the most sensitive matters. Manage email with 24 response time for timely matters Manage travel arrangements and logistics as it relates to Operation Restoration and Bail Fund ● Compare calendars across the Executive Team when necessary for job interviews, funder meetings, etc. ● Uses various software, including Salesforce, Adobe, ClickUp, Slack, Scribe, ClerkConnect, word processing, spreadsheets, and presentation software to prepare reports and/or special projects. ● Format information for internal and external communication - memos, emails, presentations, reports. ● Take summary minutes during meetings and share them with the Executive Team as directed. ● Support with preparation of reimbursement requests, purchase and check request ● Gather and share proper documentation required for preparation of external presentations, engagements, and reporting. for the Senior Advisor. ● Perform miscellaneous job-related duties related to Operation Restoration, as assigned. Onboarding and Offboarding Support Duties & Responsibilities: Distribute and process equipment for new hires, ensuring that equipment is inventoried. Manage distribution of parking decal for staff and deactivation upon offboarding Maintain access to employee shared drives Prepare binders for new hires. Support management of Cox portal. Maintain key inventory and distribute and collect keys to onboarding and offboarding hire Works as liaison between Operation Restoration and the organization's information and technology contractor/vendors. Update organizational hardware tracking system and record all Operation Restoration-owned equipment in inventory. Onboard all new hires with technology equipment and set up computers/equipment before start date with Operation Restoration. Set up and distribute cellphones when needed and work with Quality Care Innovator to maintain relationship with cell phone provider. Update the all staff contact sheet, as needed. Take notes during staff meetings in the event that the Special Assistant to the President is unavailable. Receive and inventory equipment from offboarded employees and ensure quality/care of equipment. Notify HR Generalist and Finance if there is any damaged equipment. Desired Qualifications and Skills: ● Be detail-oriented with strong organization skills. ● Ability to multi-task and problem solve. ● Be comfortable taking appropriate initiative. ● Commitment to criminal justice reform. ● Excellent computer skills. Regular use of Microsoft Office and Google products. ● Ability to work well with diverse individuals and groups, balance needs and employ objectivity. ● Ability to manage timelines, prioritize multiple products and meet demanding deadlines. ● Ability to communicate effectively. ● Ability to work effectively, both independently and as part of a team. ● Flexibility to meet organizational changes.

**_What IT Infrastructure & System Administration contributes to Cardinal Health_** Information Technology oversees the effective development, delivery, and operation of computing and information services. This function anticipates, plans, and delivers Information Technology solutions and strategies that enable operations and drive business value. IT Infrastructure & System Administration develops, implements and governs standard IT policies and procedures and oversees the enterprise infrastructure. This job family assesses system health, manages system resources, and provides operational support for the organization's databases. IT Infrastructure & System Administration also manages the organization's server and storage environments and operations, including selecting and managing virtual and physical vendors. We are seeking a highly skilled **Business Analyst** with expertise in **ServiceNow Enterprise Architecture Workspace** and **Configuration Management Database (CMDB)** . In this role, you will act as a bridge between business stakeholders and technical teams, ensuring accurate configuration data and enabling enterprise architecture insights that drive IT service excellence. **Key Responsibilities** **Project & Stakeholder Management** + Develop and maintain project plans, track progress, and communicate updates to stakeholders. + Manage expectations and align deliverables with IT policies, resource constraints, and best practices. **Requirements Gathering & Analysis** + Collaborate with stakeholders to gather and analyze business requirements for EA Workspace and CMDB. + Create process flows, data models, and wireframes to document requirements clearly. + Translate business needs into functional specifications and user stories. **ServiceNow Expertise** + Configure and optimize CMDB data models to ensure data integrity and compliance with enterprise architecture standards. + Support CI lifecycle management and maintain accurate CI relationships. + Work closely with ServiceNow developers and architects to implement solutions. + Conduct surveys, gap analysis and recommend improvements to existing ServiceNow processes. **Testing, Documentation and Training** + Create and execute test cases; manage UAT and obtain user acceptance sign-off. + Maintain documentation including workflows, data dictionaries, and training materials. + Leverage business knowledge to drive process improvements and enhance system usability. + Provide trainings to stakeholders **_Qualifications_** + 4-8 years of experience, preferred as a Business Analyst in ITSM environments. + Bachelor's degree in related field, or equivalent work experience, preferred + Minimum 2 years hands-on experience with **ServiceNow EA Workspace (Application Portfolio Management)** , **CSDM** , and **CMDB** modules. + ServiceNow certifications (CSA, CIS for CMDB/APM). + ITIL v3/V4 Foundation certification. + Experience implementing systems using Agile methodology. + Strong analytical, problem-solving, and communication skills. + Proficiency in tools such as Lucid charts, MS Word, MS Excel, and collaborative platforms like Google Drive. **_What is expected of you and others at this level_** + Applies comprehensive knowledge and a thorough understanding of concepts, principles, and technical capabilities to perform varied tasks and projects + May contribute to the development of policies and procedures + Works on complex projects of large scope + Develops technical solutions to a wide range of difficult problems + Solutions are innovative and consistent with organization objectives + Completes work; independently receives general guidance on new projects + Work reviewed for purpose of meeting objectives + May act as a mentor to less experienced colleagues **Anticipated salary range:** $80,900 - $127,050 **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/31/2025 *if interested in opportunity, please submit application as soon as possible. The salary range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity. _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

Requirements COMPETENCIES: Ability to handle multiple projects simultaneously while maintaining consistency, accuracy and providing superior service. Ability to communicate well with others on staff, both orally and in writing. Ability to manage work load and deadlines. Ability to adapt to changing technologies. Must be dependable, well organized, punctual, detail oriented, and have the ability to prioritize tasks. Ability to work both independently and as part of a team with professionals at all levels. Works autonomously under the pressure of tight deadlines and multiple priorities. Must exhibit a high degree of professionalism including the ability to maintain the highest levels of confidentiality. SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities. QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: High school diploma or GED required, bachelor's degree in Accounting, Business, or Finance preferred. One to three years of administrative experience; experience in a public accounting or professional services environment is a plus. Other Skills and/or Requirements: Must be at least 18 years of age and possess a valid Louisiana driver's license. Reliable transportation in an insured personal vehicle required. Computer Skills: To perform this job successfully, an individual should have working knowledge of the Internet, Microsoft Outlook, office equipment, computer hardware and peripheral devices. Ability to learn Firm-specific software such as document scanning software as well as Adobe Acrobat Pro. Ability to learn and run postage machine. Firm Culture/Client Service: Promotes the firm's culture, including supporting Heard, McElroy & Vestal's philosophy of developing a relationship with each client on a personal level, catering to their specific needs. Ability and judgment to interact and communicate appropriately with other employees, clients and management. Ability to serve clients, both internal and external (community/public) in a manner that will support superior client relations. Physical Demands/Work Environment: While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk or use hands to finger, handle, or feel. The employee is occasionally required to stand, reach with hands and arms, and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. The noise level in the work environment is usually moderate. This reflects management's assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned. Heard, McElroy & Vestal shall, in its discretion, modify or adjust the position to meet the Firm's changing needs. This job description is not a contract and may be adjusted as deemed appropriate in the Firm's sole discretion. Heard, McElroy & Vestal is an Equal Opportunity Employer. We actively seek and employ qualified persons in all job classifications and administers all personnel actions without regard to race, color, religion, age, gender or sex (including pregnancy), national origin, ancestry, marital status, non-job related disability, veteran/military status, genetic information, gender identity, sexual orientation or any other characteristic protected by applicable federal, state or local law.

The Executive Administrative Assistant will provide high-level administrative support for the Office of the Dean of the School of Medicine. They will be primary backup to the Senior Aide to the Sr. VP/Dean. The Executive Administrative Assistant will administer and manage budget for supplies, events, and general office expenses. They will oversee process flow, organize and manage documents for SOM faculty recruitment searches, and maintain the database, including preparing reports for SOM faculty recruitment activity. They will oversee the day-to-day operations of the Dean's office, including but not limited to supply management, office equipment maintenance, break rooms, main conference room, etc. They will assist with organizing space resources for the Dean's office. They will provide backup to the Executive Assistant to the Executive Dean and will support to the Assistant Deans for Finance and Administration.• Ability to respond diplomatically, professionally, and courteously with individuals at all levels within the organization. * Ability to maintain confidentiality in all work performed. * Excellent skill and knowledge of the use of Outlook, in particular, Calendar functions. * Ability to use various standardized word processing and spreadsheet software such as Microsoft Word, Excel, etc. * Ability to work independently in the accomplishment of assigned tasks. * Ability to organize and prioritize work effectively; and the ability to meet established deadlines. * Excellent oral and written communication skills * High School Diploma or equivalent * Three years of executive-level administrative experience * Bachelor's Degree * Experience working with senior-level leaders or executives * 10 or more years of experience in a university or higher education environment * Project management experience

The Executive Assistant relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. The position relies on experience and judgment to accomplish responsibilities, works under minimal supervision, while creativity is expected to perform the job, and may lead and direct the work of others. * Document and Data Management * Provides professional and confidential administrative support by typing letters, itineraries, memoranda, minutes, and reports from written copy, Dictaphone equipment, and transcription equipment. Proofs materials for errors and ensures that page layout is consistent with hospital style in order to promote the hospital's professional image. * Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy or procedures. * Efficiently inputs and retrieves data using various computer software packages (e.g., WordPerfect, Lotus, dBase, Harvard Graphics, Excel, FoxPro, Access, etc.) in order to provide accurate and high-quality information for needed records and reports. * Filing and Organization * Participates in designated meetings and records meeting minutes in order to provide an accurate account of all subjects covered and decisions made. * Prepares, organizes, and duplicates material for Board and Board Committee meetings, and obtains audio/visual equipment for meetings as necessary in an effort to ensure that meetings operate smoothly and efficiently. * Assists the Board of Directors with the JCAHO survey process by participating in meetings and answering questions regarding the governing body and board resolutions, organizing documents, and maintaining meeting minutes and policy and procedure manuals in an effort to ensure timely hospital accreditation and the provision of high-quality health care services. * Telephone and Scheduling Management * Performs high quality professional administrative services by answering telephones, prioritizing and directing calls, scheduling meetings, and making special arrangements (e.g., travel, special events) and ordering supplies as needed. * Arranges appointments and meetings, coordinates meeting and agenda materials. * Provides courteous assistance, guidance, and direction to departmental visitors, ascertains the nature of visitor business, and directs individuals to various locations in the department and hospital when appropriate. * Other Duties As Assigned * Performs other duties as assigned or requested. * 3 yrs exp in a senior leadership level secretarial/administrative assistant position * High school diploma or equivalent.

We are hiring an Executive/Personal Assistant to support an Executive with daily administrative needs. This role includes answering phones, greeting clients, managing schedules, organizing electronic files, and performing data entry in QuickBooks. Ideal candidates are organized, detail-oriented, able to multitask, and have a basic understanding of accounting principles. Required qualifications: Legally authorized to work in the United States 18 years or older

Job DescriptionSalary: Based on Experience NOW HIRING MANAGEMENT PIZZA ARTISTA Baton Rouge Where creativity meets career growth! Do you love building great teams, creating unforgettable guest experiences, and working in a fast-paced environment with flavor and flair ? Pizza Artista in Lafayette is looking for dynamic, motivated leaders to join our management team! Why Pizza Artista? Locally Owned with a Passion for People Competitive Pay + Growth Potential Flexible Scheduling Hands-On Leadership Role Positive, Team-Driven Culture What Were Looking For: Restaurant or food service leadership experience Strong communication & organizational skills A passion for hospitality, teamwork, and excellence A calm, solutions-oriented approach in a busy environment Bring your leadership, creativity, and love for great food to a company that values you. Apply online today! ****************************

Job DescriptionBenefits: $500 Annual HSA Contribution 401(k) 401(k) matching Dental insurance Health insurance Vision insurance We are hiring a full-time Personal Assistant to provide administrative, logistical, and execution support across personal and professional domains. This role focuses on calendar management, scheduling, reminders, task tracking, follow-up, travel coordination, and personal logistics, allowing the Principal to remain focused on high-value leadership, decision-making, and execution. We are a growing firm with increasing operational and personal complexity, making consistency, organization, and follow-through especially important. This is not a leadership role, not a strategy role, and not a decision-making position. It is an execution support role designed to reduce friction, protect focus, and ensure reliable follow-through across day-to-day responsibilities. Primary Purpose The primary purpose of this role is to maximize the Principals effectiveness and available focus by offloading non-essential cognitive, operational, and administrative load. You act as execution leveragehandling logistics, reminders, coordination, and follow-through so nothing is missed, delayed, or needlessly escalated. Core Responsibilities Calendar management and scheduling (personal and professional) Appointment coordination and scheduling hygiene Task capture, entry, tagging, cleanup, and follow-up Reminders on already-defined commitments Travel planning and logistics coordination Vendor and service coordination (as directed) Inbox or message triage related to personal logistics Producing notes, summaries, and action items as needed Tracking commitments and ensuring reliable closure What This Role Is / Is Not This role IS: execution support, administrative leverage, organization, accuracy, reliability, follow-through. This role is NOT: leadership, strategy, decision-making, priority ownership, or system redesign. You work within clearly defined direction. Ownership of priorities, decisions, and outcomes remains with the Principal. Ideal Candidate This role is ideal for someone who thrives in structured, execution-focused support work and takes pride in keeping schedules, logistics, and commitments running smoothly. You are likely a strong fit if you: Enjoy scheduling, coordination, and organization Prefer clarity, structure, and defined expectations Are patient, detail-oriented, and dependable Can resolve small logistical issues independently within direction Follow instructions consistently and close loops Do not need to lead or make decisions to feel fulfilled This role is not a fit if you are seeking leadership, strategy, high autonomy, or constant novelty. Required Skills & Experience Strong administrative and organizational skills Excellent attention to detail and follow-through Clear written communication and summarization ability Comfort with calendars, scheduling tools, and task systems Discretion, professionalism, and reliability Prior experience as a Personal Assistant, Administrative Assistant, Executive Assistant, or Office Assistant preferred Compensation and Benefits Base salary: $50,000$65,000, based on experience and demonstrated reliability Why This Role Matters When done well, this role directly increases clarity, stability, and execution speedallowing the Principal to operate with less friction and greater focus across both professional and personal responsibilities. If you take satisfaction in executing well, keeping schedules clean, and ensuring nothing falls through the cracks, this role will be a strong fit.

The Executive Assistant relieves the executive of administrative type functions in order to increase the time an executive has available for executive level responsibilities. May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office. Responsible for confidential and time sensitive material. Prepares routine and advanced correspondence including letters, memoranda, and reports. The position relies on experience and judgment to accomplish responsibilities, works under minimal supervision, while creativity is expected to perform the job, and may lead and direct the work of others. Responsibilities * Document and Data Management * Provides professional and confidential administrative support by typing letters, itineraries, memoranda, minutes, and reports from written copy, dictaphone equipment, and transcription equipment. Proofs materials for errors and ensures that page layout is consistent with hospital style in order to promote the hospital's professional image. * Composes letters and memoranda from dictation, verbal direction or from knowledge of hospital policy or procedures. * Efficiently inputs and retrieves data using various computer software packages (e.g., WordPerfect, Lotus, Dbase, Harvard Graphics, Excel, FoxPro, Access, etc.) in order to provide accurate and high quality information for needed records and reports. * Filing and Organization * Participates in designated meetings and records meeting minutes in order to provide an accurate account of all subjects covered and decisions made. * Prepares, organizes, and duplicates material for Board and Board Committee meetings, and obtains audio/visual equipment for meetings as necessary in an effort to ensure that meetings operate smoothly and efficiently. * Assists the Board of Directors with the JCAHO survey process by participating in meetings and answering questions regarding the governing body and board resolutions, organizing documents, and maintaining meeting minutes and policy and procedure manuals in an effort to ensure timely hospital accreditation and the provision of high quality health care services. * Telephone and Scheduling Management * Performs high quality professional administrative services by answering telephones, prioritizing and directing calls, scheduling meetings, and making special arrangements (e.g., travel, special events) and ordering supplies as needed. * Arranges appointments and meetings; coordinates meeting and agenda materials. * Provides courteous assistance, guidance, and direction to departmental visitors, ascertains the nature of visitor business, and directs individuals to various locations in the department and hospital when appropriate. * Other Duties As Assigned * Performs other duties as assigned or requested. Qualifications Experience - 3 yrs exp in a senior leadership level secretarial/administrative assistant position Education - High school diploma or equivalent.

Fenstermaker is seeking an entry-level Engineer Intern (E.I.) to support our Construction Administration/CE&I team on LADOTD and local public infrastructure projects. In this role, you'll assist with field operations and help ensure projects are built safely, correctly, and in accordance with plans and specifications. You'll work closely with project stakeholders while supporting documentation, pay estimates, and change-order reviews. This position also includes opportunities to mentor and support construction inspectors and promote jobsite safety, quality assurance, and environmental compliance. The E.I. will be a champion and leader of our company's core values while maintaining internal and external customer engagement and satisfaction. Some responsibilities include: * Assisting with CE&I field operations for LADOTD and local projects. * Monitoring contractor performance and supporting quality control activities. * Reviewing and processing reports, pay estimates, and change-order documentation. * Coordinating with clients, contractors, utility agencies, and testing laboratories. * Supporting and mentoring Construction Inspectors. * Promoting safety, quality, and environmental compliance on job sites. Job Requirements * Bachelor's degree (B.S.) from an accredited engineering curriculum with major concentration in Civil Engineering is required. * Previous industry experience in CE&I or roadway/bridge inspection * Basic understanding of construction techniques for roads, bridges, and utility systems * Valid driver's license * US citizenship or valid US work visa * Current Engineer Intern certification Why work for Fenstermaker? Our success is based on establishing lasting partnerships and providing innovative, high-quality products and services. We conduct our business ethically, honestly and with integrity in everything we do. Our core values define the way we do business. Family We treat everyone like family and put people over policy. We place an emphasis on safety and are supportive and empathetic in rough times. One Company We leverage our multi-disciplinary strength to benefit our clients. We communicate, collaborate and execute together, as a team. Customer Obsessed We treat others the way they want to be treated - with respect. We create unforgettable experiences and build lasting relationships and establish partnerships. Growth Mindset We believe growth creates opportunity and gives us the capability of building long-term careers. Be Different We encourage and reward innovation. We serve our clients in ways that make the competition irrelevant. We create a unique experience for our team members. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Executive Support Provide high-level administrative assistance to the President, including scheduling, calendar management, travel arrangements, and expense reporting. Review, prepare, and process expense reports for the President and Metairie office credit card through Concur. Coordinate and manage correspondence, including email monitoring, internal announcements, and customer inquiries directed to executive offices. Supervise assigned administrative staff, ensuring schedules, workloads, and time sheets are accurately maintained. Communication & Information Management Monitor and distribute incoming company emails and website inquiries to appropriate departments, ensuring timely responses. Respond to and assign live chat requests from the company website. Draft, proofread, and distribute executive communications, announcements, and meeting materials. Maintain internal digital communication tools including bulletin boards, digital signage, and After Hours/TCC web pages. Meeting & Event Coordination Plan and coordinate internal and external meetings, including TCC meetings, business reviews, and committee gatherings. Schedule and organize company events such as luncheons, training sessions, and employee appreciation activities. Prepare presentation materials, such as the monthly TCC Huddle Deck, and compile meeting statistics and follow-up reports. Manage meeting room reservations and ensure necessary materials, catering, and equipment are arranged. Employee Engagement & Recognition Coordinate employee recognition initiatives, including monthly birthday and anniversary cards, shareholder spotlight nominations, and gift card distribution. Plan and execute annual employee events including the ESOP announcement and crawfish boil, and holiday luncheons. Assemble and distribute company holiday and Christmas cards on behalf of the President and executive team. Operations & Reporting Maintain and distribute daily and monthly sales reports by branch. Track and compile survey data, employee feedback, and departmental statistics for executive review. Support training coordination by scheduling sessions, maintaining attendance records, and distributing certificates. Assist with product recall, safety, and compliance notifications as directed by management. Manage onboarding communications for new Cardata drivers, including database updates and welcome packets. Customer & Vendor Relations Coordinate distribution of customer communications, including price increase notifications, surveys, and product updates. Review and approve vendor invoices and purchases related to office supplies, travel, and special events. Emergency & After-Hours Support Maintain weekly and annual scheduling for After Hours first/co-responders, ensuring adequate coverage. Serve as primary point of contact for adjustments, scheduling gaps, and related communication needs. General Administrative Support Provide backup coverage for front desk and switchboard operations as needed. Maintain confidential files, documents, and correspondence for the President and executive office. Perform additional administrative or special projects as assigned by the President. PLEASE NOTE: John H Carter Company is not accepting unsolicited assistance from search firms/employment agencies for this employment opportunity. Please, no phone calls or emails to any employee of John H Carter Company about this opening. All resumes submitted by search firms/employment agencies to any employee at John H Carter Company via-email, the Internet or in any form and/or method without a valid and executed search firm agreement in place for this position will be deemed the sole property of John H Carter Company; no fee will be paid in the event a candidate is hired by John H Carter Company as a result of the unsolicited referral or through other means. If you wish to become an approved agency to assist us in our employment efforts, please submit your request to ***********************.

Job Description Executive Assistant to Senior Advisors Classification: Full-time, Non-Exempt Reports to: Senior Advisor Quality Care Innovator Department: Operation Restoration About Operation Restoration: Operation Restoration (OR) supports women and girls impacted by incarceration to recognize their full potential, restore their lives, and discover new possibilities. At OR, we focus on advocacy, education, economic mobility, and true economic equity for our staff, clients, and community. Our goal is to end the incarceration of women and girls. Incarceration is defined as confinement in prison, jail, immigrant, juvenile or military detention, or a deportation facility. Directly impacted women and girls are those that are or have been incarcerated, arrested, are on probation and/or parole. About the Position: Under the direction of the Senior Advisor Quality Care Innovator, the Executive Assistant to Senior Advisors position performs a variety of administrative tasks and supports the organization's senior level executive to contribute to the efficiency of the organization by providing personalized and timely support to executive members. Support Duties & Responsibilities: ● Manage information flow in a timely and accurate manner. ● Manage executives' day-to-day calendar, including making appointments and prioritizing the most sensitive matters. Manage email with 24 response time for timely matters Manage travel arrangements and logistics as it relates to Operation Restoration and Bail Fund ● Compare calendars across the Executive Team when necessary for job interviews, funder meetings, etc. ● Uses various software, including Salesforce, Adobe, ClickUp, Slack, Scribe, ClerkConnect, word processing, spreadsheets, and presentation software to prepare reports and/or special projects. ● Format information for internal and external communication - memos, emails, presentations, reports. ● Take summary minutes during meetings and share them with the Executive Team as directed. ● Support with preparation of reimbursement requests, purchase and check request ● Gather and share proper documentation required for preparation of external presentations, engagements, and reporting. for the Senior Advisor. ● Perform miscellaneous job-related duties related to Operation Restoration, as assigned. Onboarding and Offboarding Support Duties & Responsibilities: Distribute and process equipment for new hires, ensuring that equipment is inventoried. Manage distribution of parking decal for staff and deactivation upon offboarding Maintain access to employee shared drives Prepare binders for new hires. Support management of Cox portal. Maintain key inventory and distribute and collect keys to onboarding and offboarding hire Works as liaison between Operation Restoration and the organization's information and technology contractor/vendors. Update organizational hardware tracking system and record all Operation Restoration-owned equipment in inventory. Onboard all new hires with technology equipment and set up computers/equipment before start date with Operation Restoration. Set up and distribute cellphones when needed and work with Quality Care Innovator to maintain relationship with cell phone provider. Update the all staff contact sheet, as needed. Take notes during staff meetings in the event that the Special Assistant to the President is unavailable. Receive and inventory equipment from offboarded employees and ensure quality/care of equipment. Notify HR Generalist and Finance if there is any damaged equipment. Desired Qualifications and Skills: ● Be detail-oriented with strong organization skills. ● Ability to multi-task and problem solve. ● Be comfortable taking appropriate initiative. ● Commitment to criminal justice reform. ● Excellent computer skills. Regular use of Microsoft Office and Google products. ● Ability to work well with diverse individuals and groups, balance needs and employ objectivity. ● Ability to manage timelines, prioritize multiple products and meet demanding deadlines. ● Ability to communicate effectively. ● Ability to work effectively, both independently and as part of a team. ● Flexibility to meet organizational changes.

Full-time Description The National WWII Museum is currently seeking an Executive Assistant for the Executive Vice President (EVP) and Chief Financial Officer (CFO). Reporting to the EVP and CFO, this position provides administrative and operational assistance to the EVP and CFO to support the successful organization, implementation, and management of objectives of the office of the EVP and CFO. The Executive Assistant to the EVP and CFO manages administrative and project activity across the Finance and Accounting, IT, A/V, Security, Retail, Insurance, and Legal functions and across the organization, on the behalf of the EVP and CFO. The Executive Assistant is responsible for managing high-level and complex calendaring activities, coordinating projects, researching and preparing materials and preparing reports. Requirements Executive Support Provide comprehensive administrative support to the Executive Vice President including scheduling meetings, managing calendars and handling correspondence. Act as a liaison between the Office of the Executive Vice President and internal/external stakeholders, ensuring timely communication and follow up on action items. Prepare agendas, presentations and reports for executive meetings and assist in the dissemination of relevant materials. Support the EVP in preparing for Cabinet, Board and Committee meetings including preparing the documentation, reports, and handouts. Prepare purchase orders, invoices, contracts, expense reports, and other materials for the EVP's approval. Project Management Coordinate special projects and initiatives, tracking progress and ensuring deadlines are met. Collaborate with cross-functional teams to gather information, conduct research, and compile data for executive decision making. Manage the implementation of executive directives, monitoring outcomes and providing regular updates to stakeholders. Special projects include but are not limited to: annual insurance renewals, annual state solicitation registrations, annual state tax exempt applications and building and maintaining the Finance Department Museum Hub page. Legal Provide administrative support to Corporate Counsel including scheduling meetings, managing calendars, and handling correspondence. Contract administration - manage the Museum's online contracts repository. Legal and organizational document compliance - update corporate documents with Sam.gov, LA Secretary of State, New Orleans One-Stop, and respond to various vendor requests (e.g., COIs and credit applications). Legal Matters and Intellectual Property - support Corporate Counsel to ensure that licenses, certifications, and trademarks are current and active. Conduct due diligence research and review corporate records, contracts, and other materials for accuracy and compliance. Document preparation and proofreading. Other Responsibilities Board/Committees - provide assistance and support in preparation and execution of EVP's role in Board and Committee meetings including taking minutes, if requested. Act as insurance liaison between the Museum and the Museum's insurance brokerage firm and support EVP and Corporate Counsel in managing insurance and claims reporting and tracking. Retail - prepare purchase orders for approval and distribution to A/P; liaise with the Retail Department as needed, supporting the EVP's objectives for that department. IT, Security and A/V- Liaise with these Departments as needed, supporting the EVP's objectives for those departments. Work Teams - serve on various work teams as considered necessary Confidentiality and Discretion Handle sensitive information with the utmost confidentiality and discretion, always maintaining a high level of professionalism. Manage confidential documents, records, and communications, ensuring compliance with company policies and regulatory requirements. Exercise sound judgment in resolving complex issues and navigating challenging situations with tact and diplomacy. Relationship Management Cultivate strong relationships with internal stakeholders, including department heads, managers, and staff members to foster collaboration and alignment. Serve as point of contact for external partners, clients, and vendors, representing the Office of the Executive Vice President with professionalism and integrity. Anticipate the needs of the Executive Vice President and stakeholders, proactively addressing concerns and providing proactive support as required. Undertakes special assignments/projects on a wide variety of issues as requested by the EVP and CFO. Qualifications Bachelor's degree in Business Administration, Management or related field. Proven experience in similar roles, supporting C-suite executives or senior management. Exceptional organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment. Excellent attention to detail. Strong communication skills, both written and verbal, with the ability to interact effectively with individuals at all levels of the organization. Proficiency in office productivity software (e.g. Office365) and project management tools. Demonstrated discretion and integrity when handling confidential information and sensitive matters. Strategic mindset, with the ability to think critically, analyze data and contributed to decision making processes. Flexibility and adaptability to navigate rapidly changing priorities and requirements. Professional demeanor with a positive attitude and a commitment to excellence. In addition to offering competitive wages, the Museum's benefits package includes: Medical insurance - 2 plan options; Museum pays 75% of premium Dental and vision insurance Flexible spending account 401(k) - Museum matches 50% of employee contribution up to 6%; employer contribution full vested after 3 years of employment Life insurance and AD&D - $15,000 policy employer paid; additional life and AD&D available Long term disability insurance Paid vacation and sick leave, 10 paid holidays per year Free parking Tuition assistance and professional development Employee assistance program The National WWII Museum is an Equal Opportunity Employer and seeks diversity in its workforce. We are dedicated to a policy of non-discrimination in employment on any basis including age, sex, race, religion, national origin, sexual orientation, or disability. Consistent with the Americans with Disabilities Act, applicants may request accommodations needed to participate in the application process.

🔥 NOW HIRING MANAGEMENT - PIZZA ARTISTA Baton Rouge 🔥 Where creativity meets career growth! Do you love building great teams, creating unforgettable guest experiences, and working in a fast-paced environment with flavor and flair ? Pizza Artista in Lafayette is looking for dynamic, motivated leaders to join our management team! Why Pizza Artista? 🍕 Locally Owned with a Passion for People 💼 Competitive Pay + Growth Potential 📆 Flexible Scheduling 🎯 Hands-On Leadership Role 🎉 Positive, Team-Driven Culture What We're Looking For: • Restaurant or food service leadership experience • Strong communication & organizational skills • A passion for hospitality, teamwork, and excellence • A calm, solutions-oriented approach in a busy environment Bring your leadership, creativity, and love for great food to a company that values you. 📍 Apply online today! ****************************