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Executive Assistant I
Georgia College & State University 3.9
Senior administrative assistant job in Milledgeville, GA
About Us Georgia College & State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, more than 30 graduate programs, doctorates in education and nursing, professional certificates, and continuing education programs. As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources. Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, leadership development, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking. The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming, diverse college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, a National Historic Landmark owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances. Georgia College & State University is dedicated to protecting academic freedom in addition to supporting freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct. For more information, visit us online at gcsu.edu. Job Summary The Executive Assistant I is responsible for the efficient day-to-day operation of the Office of the President and serves as the first point of contact for the office. Performs a variety of administrative and staff support duties for the President and the Chief of Staff which requires a range of skills and knowledge of organizational policies and procedures. Will make independent decisions with prioritizing and managing executive-level schedules. The person in this position will interact with a wide range of constituents and will manage sensitive and confidential information with the highest level of discretion. Responsibilities Administrative Support - 70 * Provides advanced administrative support to the President and Chief of Staff. * General office duties include maintaining all appropriate calendars, scheduling meetings/events/appointments for the President and Chief of Staff, screening calls, assisting visitors with requests, managing the Office of the President email account. * Serves as the first point of contact for the Office of the President. * Prepares travel arrangements and processes travel reimbursements for the President and Chief of Staff. * Maintain electronic filing system for the office. * Review and obtain signature for forms and documents. * Answers requests for information which may include completing questionnaires and compiling data from files. * Serves as a representative of the division on internal and external committees as assigned. * Performs additional administrative duties as assigned. Coordinating - 15 * Manage offices services to ensure efficient operation * Manages inventory of office supplies and other items. * Research and develop resources that will help control costs. * Schedules of service, repairs, and maintenance as necessary. * Coordinates the maintenance and upkeep of departmental vehicles and equipment (Ex: copier). * Coordinates the President's Conference Room by maintaining the calendar and upkeep of equipment. Budget/Purchasing - 10 * Responsible for all state and foundation purchases for the Office of the President. Exercises significant discretion in financial decision-making for presidential office purchases. * Enters items into ePro. * Uses state purchasing card for procurement as needed. * Purchases items with Foundation funds, as needed. * Renews all memberships for the Office of the President annually. In coordination with the Chief of Staff, reconciles the state, Foundation, & Sodexo budgets on a monthly basis and tracks expenses. Other - 5 Performs other duties as assigned including but not limited to serving on division or campus committees, develop initiatives for the department and division, and implementing special projects Required Qualifications Educational Requirements Bachelor's degree or equivalent combination of education and administrative experience. Required Experience 2 years experience directly related to duties and responsibilities specified. Preferred Qualifications Preferred Experience * Experience managing department operating budgets * Experience in higher education setting Required Documents to Attach * Reference Letter * Resume/CV * Cover Letter Knowledge, Skills, & Abilities ABILITIES * Work independently and as a team. * Self-motivated, energetic, service-minded, and adept at solving problems. * Ability to perform other related duties as needed to promote the effective functioning of the Office of the President. KNOWLEDGE * Knowledge of Department operations and goals. * Knowledge of University purchasing policies and procedures. SKILLS * Excellent written communications and proofreading skills. * Excellent organizational, management, leadership, communication, and interpersonal skills. USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at ************************************************************************** Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at ************************************************ Equal Employment Opportunity Georgia College & State University (GCSU) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. No person shall, on the grounds of race, color, sex (including pregnancy, sexual orientation, and gender identity), religion, national origin, age, disability, veteran status, or genetic information, be excluded from employment or participation in, be denied the benefits of, or otherwise be subjected to discrimination, under any program or activity conducted by GCSU. Georgia College & State University is a national award-winning institution in areas of student success and achievement. It strives to achieve excellence in the composition of its community, educational programs, university policies, research and scholarship, campus life, employment practices, extracurricular activities, and community outreach. It is a priority of the university to be a welcoming and inclusive environment so that its campus culture will enhance the ability of its community members to succeed in their endeavors, to be respected as individuals, and to feel a sense of belonging. Other Information This is not a supervisory position. This position has financial responsibilities. This position will not be required to drive. This role is not considered a position of trust. This position requires a purchasing card (P-Card). This position will not travel. Background Check * Criminal Background Check
$46k-54k yearly est. 28d ago

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Senior Executive Assistant to the Senior Vice President for University Advancement
Mercer University 4.4
Senior administrative assistant job in Macon, GA
Application Instructions: External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. IMPORTANT: Please review the job posting and load ALL documents required in the job posting to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your Resume/CV, references, cover letter, and any other supporting documents required in the job posting. The "My Experience" page is the only opportunity to add your required supporting document attachments. You will not be able to modify your application after you submit it . Current Mercer University Employees: Apply from your existing Workday account. Do not apply from the external careers website. Log in to Workday and type Jobs Hub in the search bar. Locate the position and click Apply. Job Title:Senior Executive Assistant to the Senior Vice President for University Advancement Department:University Advancement College/Division:General University Primary Job Posting Location: Macon, GA 31207 Additional Job Posting Locations: (Other locations that this position could be based) Job Details:We are seeking a highly organized and responsible Senior Executive Assistant to provide comprehensive support to the Senior Vice President for University Advancement. This role demands a self-motivated and trustworthy individual who is committed to delivering excellence and ensuring seamless operations at the executive level. Responsibilities: The Senior Executive Assistant provides high-level administrative and financial support for University Advancement under indirect supervision. This role manages and audits departmental budgets and revenue accounts, oversees business transactions, and ensures compliance with policies and procedures. The position also provides executive support to the Senior Vice President (SVP), supervises designated staff, and coordinates procurement and vendor relations. Additional responsibilities include serving as Building Steward for Mercer Landing and supporting special events as assigned. Qualifications: A bachelor's degree from an accredited university/college and at least one year of progressively responsible administrative support experience is required. In lieu of a bachelor's degree, an equivalent combination of education and directly related experience will be considered. Candidates with prior experience with Workday and/or prior accounting/budgeting experience are highly desired. Knowledge/Skills/Abilities: Comprehensive understanding of financial management principles, including budgeting, auditing, and compliance. Knowledge of or ability to quickly learn University policies, procedures, and procurement processes. Familiarity with office administration and executive support best practices. Understanding of event coordination and facility management. Strong organizational and time-management skills with the ability to prioritize multiple tasks. Advanced proficiency in Microsoft Office Suite and ability to learn various enterprise systems (e.g., Workday). Excellent written and verbal communication skills for professional correspondence. Analytical skills for reviewing budgets and identifying discrepancies. Problem-solving skills to address scheduling conflicts and operational issues. Skill in utilizing office productivity tools (Word, Excel) to create and manage documents, expense reports, and spreadsheets, along with experience in or ability to learn University accounting systems and donor management platforms. Ability to deliver excellent customer service while effectively communicating with vendors, alumni, University stakeholders, and internal departments to resolve disputes or clarify charges and expenses. Ability to maintain confidentiality and exercise discretion in handling sensitive information. Ability to review and question expenses to ensure compliance with departmental budgets and financial policies Ability to work independently under minimal supervision while managing complex tasks. Ability to supervise and mentor staff effectively. Ability to collaborate across departments and build positive working relationships. Ability to adapt to changing priorities and work in a fast-paced environment. Background Check Contingencies: - Criminal History Required Documents: - Cover Letter - Resume - List of references with contact information About Mercer University Founded in 1833, Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. With campuses across Georgia, Mercer's twelve schools and colleges offer a wide range of undergraduate, graduate, and professional programs. The university cultivates a close-knit, student-centered environment where innovation, service, and personal growth are deeply valued. Mercer's employees are at the heart of its mission, dedicated to advancing innovation, supporting student success, and strengthening both our local and global communities through service. At Mercer, we believe in the power of relationships and the importance of in-person collaboration. Accordingly, our employees are expected to serve in-person as it fosters real-time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community. Why Work at Mercer University Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid vacation and sick leave, technology discounts, schedules that allow for work-life balance, and so much more! At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University. For more information, please visit: ********************************** Scheduled Weekly Hours:37.5 Job Family:Staff Clerical Non-exempt EEO Statement: EEO/Veteran/Disability
$50k-67k yearly est. Auto-Apply 19d ago
Administrative Assistant 3
Northrop Grumman 4.7
Senior administrative assistant job in Warner Robins, GA
RELOCATION ASSISTANCE: No relocation assistance available CLEARANCE TYPE: NoneTRAVEL: NoDescriptionAt Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Put your skills to the test by pushing the boundaries of what's possible. From global defense to sustainment and modernization to mission readiness, your experience and ability will make it a reality. Our programs are built on equal parts of curiosity and collaboration. Our combined effort means our customers can connect and defend millions of people around the world. With Northrop Grumman, you'll have the opportunity to be an essential part of projects that will define your career, now and in the future. The Northrop Grumman Defense Services is seeking an experienced Administrative Assistant to provide support to the Radar Systems Business Area in Warner Robins Ga. As a valued member of the leadership team, the Administrative Assistant is the center of day-to-day office operations and will be welcomed into a team environment where input is invited, growth is encouraged, and mutual support is standard. Roles and responsibilities of the selected candidate to include, but not limited to: This team member will be expected to multi-task in a fast-paced environment, using judgment and discretion. Diplomatically interface with all levels of management, employees, internal and external customers and vendors. This position will be responsible for the production and distribution of top quality memoranda, reports, presentations, organization lists and charts (distribution lists, organization charts). Coordinating and maintaining the Operating Unit Team's calendar (meetings, schedule, deliverables) proactively through independent initiative Manage multiple conference room calendars, including scheduling and maintenance of equipment. Coordinating meetings (scheduling, set up using Microsoft Outlook, taking and documentation of minutes, tracking, coordinating meal ordering) Support travel requests, expense reports and tracking required documentation (per diem rates, Visitor Authorization Requests (VAR), spreadsheets) Coordinate and provide backup to other Administrative Assistants in the Operating Unit Provide file maintenance; maintain required records in accordance with directives Employee in- and out-processing and office moves Standard office duties (i.e. answer phones, take messages, escort/greet visitors, ordering supplies, managing maintenance requests and equipment ordering for multiple program areas) Preparing and releasing a variety of complex communications and documents that affect the program area; designing and maintaining procedures; appropriately handling confidential information is critical Maintaining a record of all program staff training. The candidate will be reliable, resourceful, work accurately and independently with an ability to anticipate, initiate and follow through with all responsibilities. There will be an occasional need to work extended hours Basic Qualifications: - High school diploma and a minimum of 4 years additional education and/or experience in the administrative professional field or an Associates Degree in business administration or related field AND 2 years related experience, OR Bachelor's degree in the administrative professional field - Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook, Access, Visio, and Excel) and intranet/internet proficiency - Must have the ability to compile and generate reports and presentations Individual must be able to complete a wide variety of tasks with minimal supervision - Ability to efficiently coordinate Outlook calendar and high tempo schedules - Prior experience coordinating both on and off site meetings and/or events - Experience proofreading and correcting documents for grammatical errors and formatting - Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities -Expert level proficiency with oral and written communication skills -Must have experience in supporting a variety of management levels and administrative support within an organization and be able to collaborate with all organizational levels Preferred Qualifications: Associate's Degree in business administration or related field Experience and proficiency with Concur travel and expense reporting system Experience working in Share Point NGSkills Primary Level Salary Range: $48,400.00 - $80,600.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit *********************************** U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.
$48.4k-80.6k yearly Auto-Apply 8d ago
Executive Assistant
ITA International 4.5
Senior administrative assistant job in Warner Robins, GA
At ITA International, we're a tech-enabled professional services company. Headquartered in Newport News, Virginia, we leverage subject matter expertise, data analytics and technology to challenge boundaries and transform possibilities. With a global presence and a passionate team of over 300 ITAers, we're driven by mission success for our customers, "In The Arena." Our expertise spans Operations, Training, Engineering, Nanotechnology, Statistics, Machine Learning and Software Engineering - enabling data and tech-enabled solutions that deliver real value. Join our impactful journey at ITA International. As Theodore Roosevelt said, "The credit belongs to the man who is actually in the arena." We're here, standing beside our customers, ready to serve and succeed. ITA is seeking an Executive Assistant to join the team at Robins Air Force Base in Georgia. This opportunity is contingent upon successful contract award, expected Fall 2025. Responsibilities The Executive Assistant will offer executive management and administrative support to the leadership team, serving as a supportive and empowering force for senior leadership. This role requires a proactive problem-solver with exceptional communication skills and meticulous attention to detail. Experience in an office environment, performing administrative duties, and supporting senior managers is essential. The successful candidate will demonstrate flexibility, consistency, and a commitment to maintaining confidentiality in high-level systems and operations. Functional Areas of Responsibility: * Perform administrative functions, database management, correspondence tracking, meeting organization, personnel support, and office organization. * Identify problems and recommend solutions with minimal supervision. * Manage office tasks such as tracking training, evaluations, awards, and personnel processing. * Organize meetings, prepare agendas, and maintain file plans. * Provide security-related support, including visitor log management and entry control duties. * Ensure compliance with Air Force directives and procedures. * Assist and advise leadership team on design and implementation of data analytics tools to track and assign resources in order to shorten decision timelines. * Identifies, analyzes, and evaluates actual and/or potential problem areas in administrative activities, drawing from trend data and knowledge of the organization. * Administer, manage, and monitor records management. * Manage and monitor organizational mailboxes. * Incorporate multiple taskings, projects, and scheduling requirements and provide feedback, recommendations, scheduling, and deconfliction of requirements and initiatives as prioritized by government personnel. * Schedule appointments and update event calendars; arrange, schedule, and monitor staff meetings; answer telephones, take messages or transfer calls. * Processing incoming and outgoing mail and faxes. * Support the management, booking and coordination of travel, hotel, and conference reservations in the Defense Travel System. * Assist in the purchase of supplies and monitoring office inventories and the purchase of supplies. * Transcribe notes and minutes at meetings. * Support staff in creating, developing, proofreading documents, presentations, and electronic correspondences. Qualifications * Active Secret security clearance. * 3 years experience working in a military office environment with previous Department of Defense related experience within the last 5 years. * 3 years experience using computer MS Office Suite applications tools, to include Word, Excel, PowerPoint, Visio, and SharePoint in creating documents and reports, spreadsheets, presentations, and the management of databases within the last 5 years. * 3 years experience in setup and the use of office equipment such as videoconferencing systems, facsimiles, copiers, printers, overhead projectors, and other office related equipment within the last 5 years. * Executive administrative assistant experience highly desired. * U.S. citizenship required. Knowledge, Skills, Abilities * Familiar with Government Travel Card program (GTC), Military Personnel Data System (MILPDS), Case Management System (CMS), Base Level Service Delivery Model (BLSDM), Assignment Management System (AMS), Defense Travel System (DTS), Unit Control Center (UCC), Air Force Personnel Accountability and Assessment System, and Servicemember's Group Life Insurance (SGLI) Online Enrollment System (SOES) actions (preferred). * Ability to gather, assemble, process and analyze data and develop intellectual inferences based on acquired information. * Ability to communicate effectively, both orally and in writing. * Resourceful and flexible to a dynamic work environment and schedule. * Ability to multi-task and anticipate requirements of the supported unit * Attention to detail. * Ability to adapt to unexpected issues. Benefit and Compensation Transparency ITA International proudly complies with all federal and state benefit and pay transparency laws. Employees of ITA can expect a robust benefit package, including: * Medical, dental and vision plans * Life Insurance * Short Term Disability insurance (where applicable) * Voluntary ancillary benefit options * 401k retirement benefits with employer matching contributions Application and Employment at ITA International ITA International is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. In compliance with the ADA Amendments Act (ADAAA), ITA International would like to ensure that your application process goes as smoothly as possible. If you would like to preview the physical requirements for this position, or if you have a disability and would like to request an accommodation in order to apply for a currently open position with ITA, please contact us by phone at ************ or email us at ***************.
$40k-53k yearly est. Auto-Apply 60d+ ago
Assistant Leader
Tacala-Taco Bell 4.1
Senior administrative assistant job in Warner Robins, GA
Job Description You are applying for work with a franchisee of Taco Bell, not Taco Bell Corp. or any of its affiliates. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set their own wage and benefit programs that can vary among franchisees. At Taco Bell, we live to “Serve Others” with Mas Heart. If you want to “Serve Others” with Mas Heart, read on! The success of your day, week, month, and year is ultimately in your hands. Success means following the brand standard and recognizing your team to deliver an amazing brand experience. You achieve results through your team. When they succeed, you succeed. Every customer experience should be served up with a “Here to Serve” attitude. Essential Functions Inspire and engage customers and fellow Team Members alike Train, coach, and recognize the talent before you Growth through great service Work approximately 50 hours a week Lastly, create a restaurant experience for team members and customers that you are proud of.
$46k-71k yearly est. 9d ago
ASST FRNT END LEAD ASSOC-DG MK in FORT VALLEY, GA S13604
Dollar General Corporation 4.4
Senior administrative assistant job in Fort Valley, GA
Work Where You Matter At Dollar General, our mission is Serving Others! We value each and every one of our employees. Whether you are looking to launch a new career in one of our many convenient Store locations, Distribution Centers, Store Support Center or with our Private Fleet Team, we are proud to provide a wide range of career opportunities. We are not just a retail company; we are a company that values the unique strengths and perspectives that each individual brings. Your difference truly makes a difference at Dollar General. How would you like to Serve? Join the Dollar General Journey and see how your career can thrive. Company Overview Dollar General Corporation has been delivering value to shoppers for more than 80 years. Dollar General helps shoppers Save time. Save money. Every day. by offering products that are frequently used and replenished, such as food, snacks, health and beauty aids, cleaning supplies, basic apparel, housewares and seasonal items at everyday low prices in convenient neighborhood locations. Learn more about Dollar General at ************************************ Job Details GENERAL SUMMARY: Under general supervision, lead front-end sales associates in the replenishment of front end impulse fixtures and ensure exceptional service is provided to each customer in absence of the Front-End Lead Sales Associate. Provides support to other managers as requested. DUTIES and RESPONSIBILITIES: * Lead the work of sales associates serving as cashiers including six to eight active registers. * Operate cash register and flatbed scanner as needed to provide great customer service. * Authorize voids and overrides; count register; make bank deposits. * Assist in maintaining strict cash accountability, key control, and adherence to company security practices and cash control procedures. * Monitor cash levels and make appropriate drawer pulls as directed by the Store Manager. * Monitor cameras for unusual activities (customers and employees), if applicable. * Supply cashiers with change when needed. * Complete all required paperwork and documentation according to guidelines and deadlines as assigned. * Assist in the training of new cashiers; * Cash handling policies and procedures * Proper Scanning technique * Engaging the customer * Cashier selling activity * Asking for additional front end help when lines start to back up * Responsible for the sanitation and execution of the front end cleaning schedule. Qualifications Knowledge, Skills and Abilities: * Ability to perform mathematical calculations such as addition, subtraction, multiplication, division, and percentages. * Knowledge of cash handling procedures including cashier accountability and deposit control. * Ability to perform cash register functions. * Knowledge of cash, facility and safety control policies and practices. * Effective interpersonal and oral & written communication skills. * Understanding of safety policies and practices. * Ability to read and follow plan-o-gram and merchandise presentation guidance. * Knowledge of and willingness to comply with company policies and procedures as outlined in the Standard Operating Procedures manual, Employee Handbook, and company communications. * Ability and willingness to obtain required certifications in food handling. Work Experience &/or Education: * High school diploma or equivalent. * Six months to one year of retail clerk experience. * Previous lead experience and/or grocery store experience preferred. * Attainment of required local and state food handling certifications, if applicable. Relocation assistance is not available for this position. Dollar General Corporation is an equal opportunity employer.
$28k-35k yearly est. 15d ago
Administrative Assistant
Fusionpoint
Senior administrative assistant job in Macon, GA
We are looking for an Administrative/Owner's Assistant to organize and perform administrative duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication. Office manager duties and responsibilities include A/R, A/P and other accounting data entry, scheduling meetings and appointments, greeting visitors, providing general administrative support to our employees, and other miscellaneous tasks as assigned by the owner. Previous experience as a front office manager or office administrator would be an advantage. A successful office manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. The assistant should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. Requirements Proven experience as an office manager, owner's assistant, or administrative assistant Knowledge of office administrator responsibilities, systems and procedures Proficiency in MS Office (Excel , Word and Outlook) Good working knowledge of accounting; experience with Quickbooks a plus Hands on experience with office machines Familiarity with email scheduling tools Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements Bachelor's degree preferred; additional qualification as an Administrative assistant or Secretary will be a plus Compensation: $35,000.00 - $45,000.00 per year Smart Home Integration offers a tremendous growth opportunity for a variety of skill sets including sales, technician, project management, operations and more. According to CEDIA, the global trade association for the home technology industry, the most recent 2021 Integrated Home Market Analysis reports the estimated value of the integrated home market at $20.1B. Categories experiencing the most growth include lighting, motorized shades, lighting control, and networking. Smart Home Integrators offer careers in sales, operations, marketing, project management, finance, merchandising, purchasing, technical trades, and customer service. If you're seeking to make an impact from the start of your career, spark impressive change, learn new or innovative skills, and most importantly, gain success in a field that rewards ambitious hard workers, a Smart Home Integration opportunity is for you! Benefits of working in Smart Home Integration Opportunity for Growth If you want a responsible and engaging position in a fun environment, why not choose the Smart Home Integration sector. With the proper training and career road map, you can write your own ticket! Gain In-Demand Skills As consumers focus on improving and connecting their lives at home, growth in the smart home sector is booming.
$35k-45k yearly Auto-Apply 60d+ ago
Administrative Assistant ll
Work for Warriors Georgia
Senior administrative assistant job in Macon, GA
The Institutional Effectiveness (IE) Administrative Assistant II position performs advanced and diversified clerical duties requiring a comprehensive level of experience. The position is responsible for providing administrative support for grants, contracts, assessments, planning, and reporting in support of instructional and institutional effectiveness. This includes assisting the department with data entry, tracking budgets, submitting and tracking purchase requisitions, conducting and updating equipment inventories by project, updating tracking documents, coordinating and documenting meetings (virtual and in\-person), maintaining databases, preparing reports and publications, and updating internal and publicly available information relevant to IE activities. The position reports directly to the IE Director for Research and Compliance under the guidance of the Vice President for Institutional Effectiveness. The incumbent maintains qualifications for employment as described by the Technical College System of Georgia (TCSG) Policy Manual, CGTC policies and procedures, and accreditation standards. Travel between campuses and other site locations within the College's eleven\-county service area is required. Major responsibilities may include, but are not limited to the following: Â· Performs and completes tasks and assignments associated with personnel support functions for Institutional Effectiveness and grant\/contract Project Managers (e.g., WIOA, Perkins, PBI), to include purchase orders, travel arrangements, expense statements, etc.; Â· Provides support to administrative staff; Â· Completes complex processing of documents and\/or transactions for Institutional Effectiveness staff and activities; Â· Conducts research using a variety of sources to complete, prepare, assemble, process, and\/or generate reports and other documentation, or to respond to inquiries, questions or requests; Â· Enters data from forms, records, reports, and\/or other sources into computer for purposes such as maintaining databases, updating tracking documents, etc.; Â· Uses computer software as a tool for performing clerical assignments; Â· Provides support for meetings, including scheduling, taking notes, composing meeting minutes, and assisting with hosting virtual meetings; Â· Monitors use of and maintains supplies, equipment and\/or facilities in support of Institutional Effectiveness staff and activities; Â· Completes all assigned trainings in a timely manner; and Â· Other responsibilities as assigned. Technical Competencies: Â· Skill in the use of computers and job\-related software programs (Microsoft Word, Excel, Team Georgia Marketplace, WebEx, etc.) Â· Knowledge of modern office practices and procedures Â· Ability to operate workroom machinery such as fax machines, copiers, scanners, shredders, etc. Â· Skill in interpersonal relations and in dealing with the public Â· Oral and written communication skills Location \/ Schedule: This position is projected to work 7:45 a.m. to 4:45 p.m. Monday to Thursday, and 7:45 a.m. to 3:30 p.m. on Friday. A flexible schedule or additional hours to include evenings and\/or weekends as needed. Position will be assigned to the Macon Campus may require travel within the college's service area as well as additional travel as needed. Requirements Minimum Qualifications: Must upload transcripts\/certifications which show conferred educational degrees\/current certifications and document qualifications in the employment history: Â§ Associate's degree in Business Administrative Technology from an academic institution that is accredited by an institutional accrediting agency recognized by the United States Department of Education, and, documented one (1) year of work related experience OR Â§ Earned High school diploma or Equivalent and documented two (2) years related work experience Preferred Qualifications: Preference may be given to applicants who, in addition to meeting the minimum qualifications, provide transcripts of conferred degrees and demonstrate in the employment history possession of one or more of the following: Â· Documented work experience at a post\-secondary institution Â· Experience with data entry Â· Experience with budget tracking Experience with hosting virtual meetings BenefitsSalary \/ Benefits: Gross annual range of $32,244 (High School Diploma\/Equivalent) to $34,800 (Associate Degree); actual gross annual rate will be determined by the candidate's meeting the minimum and\/or preferred published qualifications. This is a fulltime positon scheduled to work all 12 months in the calendar year and at 40 hours per week. Position is eligible for benefits to include retirement, insurance, leave accrual and holiday pay. CGTC is a member of Teachers Retirement System of Georgia (TRS) and Employees Retirement System of Georgia (ERS). 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$32.2k-34.8k yearly 60d+ ago
Administrative Assistant
Unified Defense & Prince Service Mfg
Senior administrative assistant job in Macon, GA
Prince Service & Manufacturing is seeking a reliable and organized Administrative Assistant to support daily front-office operations at our Macon facility. In this role, you'll be the first point of contact for employees, visitors, and vendors ensuring smooth communication, professional representation, and efficient coordination of administrative tasks. The ideal candidate thrives in a fast-paced manufacturing environment, demonstrates strong attention to detail, provides proactive support to leadership and enjoys being the go-to-person who keeps the office running smoothly. Who We Are: Founded in 1965, Prince Service & Mfg. has been synonymous with quality work for more than 55 years. From our humble beginnings, to where we are today, serving our customers with superior products has been an unchanging goal for us. Our approach has been passed down through generations, and we are proud to serve both our customers and employees with a foundation in our core values. Without satisfied employees, we can't serve our customers with the selfless care, ethical nature, and overall integrity we promise. We are proud to maintain an employee-focused company, where our team members feel supported and excited to come to work. We want your confidence and determination to shine in all you do - join our team today! Location/Schedule: Macon, GA / 1st shift What We Offer: Excellent Compensation Medical, Dental, & Vision Insurance Health Savings Account Life & Disability Insurance Employee Assistance Program Team Meetings Employee Committees & Involvement Bonus Incentive Program Community Service Day Team Events & Activities Awesome Company Culture What You'll Do: Greet employees and visitors with courtesy and professionalism. Answer multi-line phone, route calls, and handle correspondence. Maintain filing systems and office supplies. Coordinate meetings, reports, and internal communications. Support operations with mail distribution and vendor requests. Assist with documentation and administrative projects. Who You Are: Minimum of 3 years of administrative or front office experience supporting leadership or operations teams (manufacturing environment preferred). Microsoft Office Suite proficiency. Strong organization and communication skills. Dependable, professional, and adaptable to changing priorities. HS Diploma (required); Associate degree (preferred). Ability to sit, stand, and move intermittently throughout the workday. Regularly uses a computer, telephone, and standard office equipment. May occasionally lift up to 25 pounds (e.g., mail or supply boxes)/ Work is primarily performed in an office setting located within a manufacturing environment, which may involve periodic exposure to moderate-to-loud noise levels, temperature fluctuations, and production-area conditions. **We kindly ask that applicants refrain from contacting the company directly regarding application status. Qualified candidates will receive a phone screen invite from the recruiting team.** Prince Service & Manufacturing is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
$24k-33k yearly est. Auto-Apply 48d ago
Administrative Assistant
Robert Half 4.5
Senior administrative assistant job in Macon, GA
⭐ Now Hiring: Administrative Assistant in Macon, GA! Macon, Georgia Support Two Attorneys | Company Paid Benefits | Welcoming Environment Are you a dependable, organized, tech‑savvy professional looking to grow your administrative career in a legal setting? This Administrative Assistant role offers a supportive team, excellent benefits, and a positive office culture! ✨ What You'll Do + Provide day‑to‑day administrative support to two attorneys + ✉️ Manage correspondence & legal documentation with accuracy and confidentiality + Use Microsoft Word, WordPerfect, and Excel to prepare reports, presentations & more + Handle inbound calls with professionalism and direct them appropriately + ️ Organize and maintain office files for quick and efficient access + Coordinate schedules, appointments & deadlines + Assist with data entry, ensuring accuracy at all times + Follow a business casual dress code (Relaxed Fridays!) + Collaborate with paralegals & staff to support legal processes + Contribute to a positive, efficient, team‑oriented work environment Requirements What You Bring + Experience in administrative support or a similar role + Proficiency in Word, WordPerfect & Excel + Strong organizational & multitasking abilities + ✍️ Excellent verbal & written communication skills + Ability to handle sensitive information with discretion + Reliability, dependability & a strong work ethic + ⚖️ Comfortable working in a legal office (No prior law firm experience required!) + Collaborative mindset & ability to work well with attorneys & staff If you're ready to join a professional, friendly, detail‑oriented legal team-apply for the Administrative Assistant role today! #NowHiring #AdministrativeAssistant #MaconGAJobs #LegalAdmin #OfficeSupport #AdminCareers #HiringAlert #GeorgiaJobs #LegalCareers Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .
$24k-31k yearly est. 2d ago
Admin Support 2 - Macon RYDC - Macon, GA (NSC)
State of Georgia 3.9
Senior administrative assistant job in Macon, GA
Under general supervision, performs a variety of general secretarial, clerical, and administrative support functions/processes or a few specialized or essential clerical functions in support of a unit or office and related personnel. May research, investigate, and/or resolve program or issues. Drafts documentation, reports, presentations. Represents program or unit, provides information and assistance to internal and external customers. Performs job responsibilities with minimal supervision. Provides program, administrative, and/or technical assistance to customers and staff. Researches and/or resolves program or client issues or questions. Provides program, administrative, and technical assistance and interpretation Provides admirative support to assigned area. Manages routine administrative functions for the agency/office. This position will be assigned to support the interstate compact office. Minimum Qualifications High school diploma or GED AND Two years of general office or administrative experience. Preferred Qualifications: Preference will be given to applicants who, in addition to meeting the minimum qualifications, possess two or more of the following: 1. Four years of experience in juvenile justice setting: three years of which should be in case management. 2. Two years or more of experience with the Juvenile Tracking system 3. Two years or more experience monitoring and/or evaluating programs. 4. Associate degree from an accredited university Benefits: In addition to a competitive salary & benefits, GA Department of Juvenile Justice is part of a statewide initiative called Total Rewards that seeks to attract and retain employees by supplementing their base pay and benefits with programs designed to improve the quality of their work environment and lead to greater job satisfaction and work/life balance. Eligible employees are offered generous benefits, including health and dental insurance; retirement and savings plan options; and paid holidays, vacation, and sick leave. For more information, visit ************************************************************* We are a qualified employer for the Federal Public Service Loan Forgiveness Program THIS IS AN INTERNAL JOB ANNOUCEMENT OPEN ONLY TO GEORGIA DEPARTMENT OF JUVENILE JUSTICE EMPLOYEES THIS IS AN UNCLASSIFIED POSITION. THE SELECTED APPLICANT FOR THE POSITION WILL BE SUBJECT TO A REFERENCE CHECK AND CRIMINAL BACKGROUND CHECK, WHERE APPLICABLE PLEASE INCLUDE ALL RELEVANT JOB INFORMATION ON THE APPLICATION FOR CONSIDERATION. ALL APPLICATIONS WILL BE PRESCREENED. DJJ IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER High school diploma/GED and two (2) years of general office or administrative experience. Additional Information * Agency Logo: * Requisition ID: ADM0IVF * Number of Openings: 1 * Advertised Salary: $30,000.00 * Shift: Day Job * Posting End Date: Jan 20, 2026
$30k yearly 6d ago
Assistant Administrator - Specialty Services
STG International 4.7
Senior administrative assistant job in Milledgeville, GA
STGi is currently seeking an Assistant Administrator - Specialty Services to provide services at the Georgia War Veterans Home. JOB SUMMARY: The primary purpose of this position is to assist in directing the day-to-day functions of the facility in accordance with current federal, state and local standards, guidelines and regulations that govern nursing facilities and as directed by the Administrator to assure that the highest degree of quality care is maintained at all times. This position will oversee the specialty services programs, the Mental Health Support Unit, Memory Support Unit, and Transitional Support Unit. ESSENTIAL FUNCTIONS: Oversee compliance with regulatory guidance and work with department supervisors and Quality Assurance and Performance Improvement (QAPI) Committee to identify areas of deficient practice(s) and establish a performance improvement plan. Manage the day-to-day operations and act on behalf of the Administrator in his/her absence. Assist the Administrator in recruiting, interviewing, screening and onboarding new staff in key positions. Assist the Director of Human Resources and department directors to develop written job descriptions for each staff position. Assist the Infection Preventionist and/or committee in identifying, evaluating and classifying routine and job-related functions to ensure that tasks involving potential exposure to blood/body fluids are properly identified and recorded. Coordinate with the Administrator and the Director of Human Resources regarding issues involving labor laws, progressive discipline and collective bargaining with labor unions. Contribute to the development of facility policies, procedures, strategic planning and plans of correction. Collaborate with nursing leadership to reduce or mitigate avoidable re-hospitalizations and other key performance indicators. Participate in pre-admission screening for prospective admissions. Assist with conducting criminal background checks, reference checks, abuse registry checks and the Medicare exclusion list as needed. Interpret the facility's policies and procedures to employees, residents, family members, visitors, government agencies, etc., as necessary or instructed. Monitor Minimum Data Set (MDS) data transmissions to ensure that resident assessment data is transferred accurately and in a timely manner. Participate in facility surveys (inspections) made by authorized government agencies. Review the facility's policies and procedures with department directors and make recommendations to the Administrator to assure continued compliance with current regulations. Participate in the annual facility-wide assessment to determine what resources are necessary to care for the residents competently during both day-to-day and emergency operations. Serve on various committees of the facility (i.e., infection prevention and control, QAPI, safety, etc., as appointed by the Administrator) and provide reports of such committee meetings to the Administrator as necessary. Ensure the facility has sufficient nursing staff with the appropriate competency in skills to provide nursing and related services to assure resident safety and attain or maintain the highest practical physical, mental and psychosocial well-being of each resident. Assist in scheduling department work hours, personnel, work assignments, etc., as necessary or required. Investigate complaints, grievances and other violations of residents' rights and provide an oral and written account to the Administrator with recommendations and findings. Consult with department directors concerning the operation of their departments to assist in eliminating/correcting problem areas and/or improving services; report such findings/solutions to the Administrator. Work with the facility's consultants as necessary and implement recommended changes as approved by the Administrator. Ensure that all licensure requirements are met for each employee; ensure the employees attend regular in-service training. Assist department directors in planning, conducting and scheduling in-service training classes, on-the-job training and orientation programs to assure that current material and programs are provided. Attend and participate in workshops, seminars, etc., to keep abreast of information affecting nursing facilities. Provide orientation and on-the-job training for subordinates. Coordinate with the Director of Environmental Services to ensure a safe working environment, mitigate resident risk and comply with all local, state and federal requirements. Ensure the resident environment remains free of accident hazards as much as possible and ensure that each resident receives adequate supervision and assistive devices to prevent accidents. Assist the Director of Environmental Services in developing and implementing waste disposal policies and procedures. Ensure that all facility personnel, residents, visitors, etc., follow established safety procedures. Ensure that all hazardous chemicals are appropriately labeled and that safety data sheets (SDSs) are easily accessible by all personnel. Ensure that personnel follow established facility policies governing the use/disposal of personal protective equipment (PPE) and disposal of infectious wastes. Ensure that the building and grounds are maintained in good repair and free of hazards. Review and monitor accident/incident reports (e.g., falls, injuries of an unknown source, abuse, etc.); report effectiveness of the facility's risk management program to the Administrator. Ensure that adequate supplies and equipment are on hand to meet the day-to-day operational needs of the facility and residents. Ensure that equipment/supplies are ordered/delivered in accordance with established purchasing policies. Assist in preparing an annual operating budget for approval by the Administrator and allocate the resources to carry out programs and activities of the facility and in accordance with the annual facility assessment. Required Skills REQUIRED EXPERIENCE AND SKILLS: Must have, as a minimum, two (2) year(s) experience in a supervisory capacity in a hospital or nursing facility. Must possess a working knowledge of nursing facility operational standards and requirements of participation. Must have a minimum of one (1) year of experience supervising mental/behavioral health patients. Must posses a current and unencumbered Nursing Facility Administrator license in the State of Georgia, or be actively in the process of obtaining such license.
$29k-39k yearly est. 34d ago
Temporary Administrative Assistant
Qualified Staffing 3.4
Senior administrative assistant job in Macon, GA
Are you a reliable administrative professional who enjoys a fast-paced office environment and providing great customer service? Qualified Staffing is seeking a dependable and professional temporary Administrative Assistant for our client in Macon, GA. Pay: $15-$16/hour (based on experience) Duration: Approximately 3 months Schedule: Monday-Friday, 8:30 AM-5:30 PM Friday hours may vary between 2:00 PM and 5:30 PMAvailable Positions: 1 Key Responsibilities Provide customer service by phone, email, and in person Handle incoming and outgoing office mail Order office supplies and assist with general office needs Issue checks and process related forms Perform basic data entry and limited account inquiries Support other administrative tasks as needed Qualifications Previous administrative or office experience preferred Strong customer service and communication skills Basic computer skills and data entry experience Ability to stay organized and handle multiple tasks Professional, dependable, and detail oriented Why work for Qualified Staffing? We offer a benefits package to our employees. This includes healthcare, vacation, holiday pay and 401K! Applying for one job with Qualified Staffing is like applying for hundreds of jobs all at once. No fee to applicants! INDWar
$15-16 hourly 8d ago
Associate Administrative
Covia
Senior administrative assistant job in McIntyre, GA
Covia responsibly provides minerals solutions for a better tomorrow. As a leading provider of diversified minerals, our products support a variety of industrial markets, including glass, ceramics, coatings, metals, foundry, polymers, construction, water filtration, and sports and recreation. Long-standing relationships with a broad customer base enable Covia's market-inspired approach to innovation to enhance solutions and customer benefits. Underpinning these strengths is an unwavering commitment to safety and to sustainable development, further enhancing the value that Covia delivers to all its stakeholders. Covia is looking for a dynamic Administrative Associate who will have a positive impact on the Operations team at its McIntyre, GA location. As an Office Administrator, you will perform administrative duties for the plant. This role will assist the Plant Manager, Plant Superintendent, and designated supervisors with various administrative duties. The successful incumbent will have the following Key Accountabilities: Coordinate and maintain effective office procedures and efficient workflow. Implement Corporate and plant-specific policies and procedures. Greet and direct visitors and telephone callers to the appropriate person(s) as circumstances warrant. Take actions authorized during the Plant Manager's and/or Operations Manager's absence to see that matters requiring attention are referred to the delegated authority or handled in a manner so as to minimize the effect of the Manager's absence. Coordinate and direct incoming and outgoing mail and courier services. Maintain appropriate records and manage them per policy. Periodically purge files per the Records Retention Policy and Procedure. Compile daily, weekly, monthly, and annual reports of shipments and production. Ensure completion of weekly payroll process. Coordinate onboarding of employees Prepare correspondence and reports as required. Select and/or make recommendations for purchases of office supplies and equipment. Work with corporate purchasing to ensure plant materials paperwork is being processed and vendors are paid. Research and collect information in preparation for meetings, work projects and reports. Maintain environmental and safety reports. Participate in training provided by the Company. Accept responsibility without direct supervision. Exercise initiative and judgment and make decisions within the scope of assigned authority. Perform other projects and duties as assigned. The successful incumbent will have the following Minimum Qualifications: High school diploma or equivalent required 3 to 5 years of general administrative or reception experience required Knowledge of MS Word and Excel Computer skills demonstrated through prior work experience Preference given to prior experience working in ERP system Preference given to candidates with AA or AS degree Strong decision making and problem-solving skills Excellent communication skills Professional manner Commitment to Our Culture: Our core values - Safety, Team, Customers, Growth, and Courage-guide our work every day and will help us achieve our vision: Covia is the leading minerals solutions provider, and through the passion and commitment of our people, we enable customer success-ensuring a sustainable future for our company. All Covia Team Members are expected to: Live the Life-Saving Rules Build high-performing work teams Focus on customers Demonstrate a growth mindset Do the right thing, always At Covia, we strive for and support a diverse workforce as we firmly believe this lays the foundation of our success. Our compelling culture supports inclusion, individuality, and respect within the workplace. We are committed to providing employment opportunities to the most qualified candidate based on work-related factors and without regard to non-work-related factors including race, color, religion, national origin, gender, sexual orientation, gender identity, gender expression, age, disability, or military service or reserve or veteran status. The organization offers competitive salaries, advancement opportunities, and a full range of benefits. Benefits: Excellent Healthcare Benefits - medical, vision, dental 401K with company matching and fixed annual contributions Vacation + Paid Holidays Disability, Life / AD&D Employee Assistance Program An Equal Opportunity Employer IND2
$22k-33k yearly est. 2d ago
Associate Administrative
Fairmount Santrol 4.6
Senior administrative assistant job in McIntyre, GA
Covia responsibly provides minerals solutions for a better tomorrow. As a leading provider of diversified minerals, our products support a variety of industrial markets, including glass, ceramics, coatings, metals, foundry, polymers, construction, water filtration, and sports and recreation. Long-standing relationships with a broad customer base enable Covia's market-inspired approach to innovation to enhance solutions and customer benefits. Underpinning these strengths is an unwavering commitment to safety and to sustainable development, further enhancing the value that Covia delivers to all its stakeholders. Covia is looking for a dynamic Administrative Associate who will have a positive impact on the Operations team at its McIntyre, GA location. As an Office Administrator, you will perform administrative duties for the plant. This role will assist the Plant Manager, Plant Superintendent, and designated supervisors with various administrative duties. The successful incumbent will have the following Key Accountabilities: * Coordinate and maintain effective office procedures and efficient workflow. * Implement Corporate and plant-specific policies and procedures. * Greet and direct visitors and telephone callers to the appropriate person(s) as circumstances warrant. * Take actions authorized during the Plant Manager's and/or Operations Manager's absence to see that matters requiring attention are referred to the delegated authority or handled in a manner so as to minimize the effect of the Manager's absence. * Coordinate and direct incoming and outgoing mail and courier services. * Maintain appropriate records and manage them per policy. Periodically purge files per the Records Retention Policy and Procedure. * Compile daily, weekly, monthly, and annual reports of shipments and production. * Ensure completion of weekly payroll process. * Coordinate onboarding of employees * Prepare correspondence and reports as required. * Select and/or make recommendations for purchases of office supplies and equipment. * Work with corporate purchasing to ensure plant materials paperwork is being processed and vendors are paid. * Research and collect information in preparation for meetings, work projects and reports. * Maintain environmental and safety reports. * Participate in training provided by the Company. * Accept responsibility without direct supervision. * Exercise initiative and judgment and make decisions within the scope of assigned authority. * Perform other projects and duties as assigned. The successful incumbent will have the following Minimum Qualifications: * High school diploma or equivalent required * 3 to 5 years of general administrative or reception experience required * Knowledge of MS Word and Excel * Computer skills demonstrated through prior work experience * Preference given to prior experience working in ERP system * Preference given to candidates with AA or AS degree * Strong decision making and problem-solving skills * Excellent communication skills * Professional manner Commitment to Our Culture: Our core values - Safety, Team, Customers, Growth, and Courage-guide our work every day and will help us achieve our vision: Covia is the leading minerals solutions provider, and through the passion and commitment of our people, we enable customer success-ensuring a sustainable future for our company. All Covia Team Members are expected to: * Live the Life-Saving Rules * Build high-performing work teams * Focus on customers * Demonstrate a growth mindset * Do the right thing, always At Covia, we strive for and support a diverse workforce as we firmly believe this lays the foundation of our success. Our compelling culture supports inclusion, individuality, and respect within the workplace. We are committed to providing employment opportunities to the most qualified candidate based on work-related factors and without regard to non-work-related factors including race, color, religion, national origin, gender, sexual orientation, gender identity, gender expression, age, disability, or military service or reserve or veteran status. The organization offers competitive salaries, advancement opportunities, and a full range of benefits. Benefits: * Excellent Healthcare Benefits - medical, vision, dental * 401K with company matching and fixed annual contributions * Vacation + Paid Holidays * Disability, Life / AD&D * Employee Assistance Program An Equal Opportunity Employer IND2
$27k-35k yearly est. 4d ago
Administrative Assistant
Allegiance Staffing 4.3
Senior administrative assistant job in Warner Robins, GA
We are Seeking for Administrative Assistant to support our Team.In this position you will be responsible for receiving new inventory, monitoring inventory levels/placing orders, printing store materials, managing paperwork, preparing employee timecards/payroll, and generally assisting the staff .He/She will be organized, detail-oriented, flexible, creative, serious, committed and passionate about his/her work. The candidate needs to be unflappable, pleasant, and prepared to do whatever is required with a happy disposition - - no time wasters or unhappy personalities. Confidentiality and discretion are key. The candidate must be extremely professional and possess a presentable appearance. Providing a variety of complex administrative support; manages and maintains communications and information, clerical and administrative duties, planning and scheduling, office organization, research, and information handling. ESSENTIAL FUNCTIONS: •Performs routing business •Responsible for follow through and completion of difficult tasks •Schedule and manage appointments and calendar •Screen calls and mail, taking the initiative to route when necessary •Perform administrative duties in a professional manner, exercising confidentiality and discretion at all times •Operate computer on a daily basis, using word processing, spreadsheets, quick books, graphics, email and any other Microsoft Office applications •Manage meetings, coordinating logistics, schedule, plan and follow up •Maintain files •Process and maintain records of purchases, equipment, travel, reimbursements, and other budgetary information Required Qualifications: •Minimum of 2 years working experience. •High school diploma or equivalent. •Must have an ambitious work ethic, positive attitude, superior organizational skills, and high attention to detail. •Demonstrated ability to take initiative, prioritize and problem solve. Ability to multi-task, anticipate needs/requirements, and follow through. •Must have strong interpersonal skills; ability to work cooperatively at all levels, adapt readily to the needs of diverse work groups, adapt to different work styles, and remain calm under pressure. •Skill in providing customer service. •Proficiency in Excel, Word, Outlook and Google Docs.
$25k-33k yearly est. 60d+ ago
Assistant Leader
Taco Bell 4.2
Senior administrative assistant job in Perry, GA
Perry, GA You are applying for work with a franchisee of Taco Bell, not Taco Bell Corp. or any of its affiliates. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set their own wage and benefit programs that can vary among franchisees. At Taco Bell, we live to "Serve Others" with Mas Heart. If you want to "Serve Others" with Mas Heart, read on! The success of your day, week, month, and year is ultimately in your hands. Success means following the brand standard and recognizing your team to deliver an amazing brand experience. You achieve results through your team. When they succeed, you succeed. Every customer experience should be served up with a "Here to Serve" attitude. Essential Functions * Inspire and engage customers and fellow Team Members alike * Train, coach, and recognize the talent before you * Growth through great service * Work approximately 50 hours a week Lastly, create a restaurant experience for team members and customers that you are proud of.
$21k-27k yearly est. 49d ago
Administrative Assistant
Servpro 3.9
Senior administrative assistant job in Milledgeville, GA
Benefits: 401(k) 401(k) matching Competitive salary Dental insurance Health insurance Paid time off SERVPRO of Baldwin, Putnam and Jones Counties - 9936 Administrative Assistant - PT Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new Administrative Assistant. In this position you will be making a difference each and every day. We have a sincere drive towards the goal of helping make fire and water damage “Like it never even happened”!We're seeking someone who is great on the phone, who has excellent analytical skills, and who is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you'll thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experienced, enjoys providing excellent customer service to both teammates and customers, and loves taking ownership. Are you highly dependable and excited about routinely exceeding expectations? Then you may be our perfect hero !As a valued SERVPRO Franchise employee, you will receive a competitive pay rate with opportunity to learn and grow.Primary Responsibilities Complete internal job file quality reviews Coordinate crew and job scheduling Assist in employment recruiting activities Office administrative duties such as preparing email and written correspondence Perform detailed and accurate data entry Assist other departments, as needed Accounts receivable Position Requirements Possess polite, confident, and excellent customer service skills, including listening and questioning skills Excellent organizational skills and strong attention to detail Capability to work in a fast-paced, team-oriented office environment Proficient in Microsoft Office (i.e., Outlook, Word, Excel) Able to successfully complete a background check subject to applicable law Basic knowledge of office equipment (i.e. printer, facsimile, multi-line phone system) Pay RateCompetitive pay based on experience SERVPRO of Baldwin, Putnam and Jones Counties - 9936 is an EOE M/F/D/V employer Each SERVPRO Franchise is Independently Owned and Operated. Revised 02.21 Compensation: $14.00 - $17.00 per hour Picture yourself here fulfilling your potential. At SERVPRO , you can make a positive difference in people's lives each and every day! We're seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO career opportunities near you is easy! We look forward to hearing from you. All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.
$14-17 hourly Auto-Apply 60d+ ago
The Cluster Staff Positions
Mercer University 4.4
Senior administrative assistant job in Macon, GA
Application Instructions: Active Student Employees: If you are a current Student Employee or have previously worked in a student position, you must apply from your existing Workday account. Do not apply from the external careers website. Log in to Workday and type Find Jobs in the search. Locate the position and click Apply. External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. IMPORTANT: Please review the job posting and fully complete all sections of the application. You will not be able to modify your application after you submit it . Job Family: Student Regular Wage, Student Work Study Department: Student Affairs, General University Supervisor: Tanya Ott-Fulmore Job Title: The Cluster Staff Positions Job Description: Write, take photos, make videos and/or create social media posts for Mercer's award-winning online student newspaper, The Cluster. We publish stories daily from August - May. Students are encouraged to attend our virtual story meetings to pitch ideas and develop their journalistic, writing and digital content creation skills. Some knowledge of writing, photography, video and social media is a bonus, but not required. Knowledge of AP style, Photoshop and InDesign is also a bonus. Pay Rate:$7.25/hour, paid by the published piece and not hours worked. Scheduled Hours: 5 Start Date: 08/26/2024 End Date: 05/4/2025
$7.3 hourly Auto-Apply 60d+ ago
Administrative Assistant
Unified Defense & Prince Service Mfg
Senior administrative assistant job in Macon, GA
Job Description Prince Service & Manufacturing is seeking a reliable and organized Administrative Assistant to support daily front-office operations at our Macon facility. In this role, you'll be the first point of contact for employees, visitors, and vendors ensuring smooth communication, professional representation, and efficient coordination of administrative tasks. The ideal candidate thrives in a fast-paced manufacturing environment, demonstrates strong attention to detail, provides proactive support to leadership and enjoys being the go-to-person who keeps the office running smoothly. Who We Are: Founded in 1965, Prince Service & Mfg. has been synonymous with quality work for more than 55 years. From our humble beginnings, to where we are today, serving our customers with superior products has been an unchanging goal for us. Our approach has been passed down through generations, and we are proud to serve both our customers and employees with a foundation in our core values. Without satisfied employees, we can't serve our customers with the selfless care, ethical nature, and overall integrity we promise. We are proud to maintain an employee-focused company, where our team members feel supported and excited to come to work. We want your confidence and determination to shine in all you do - join our team today! Location/Schedule: Macon, GA / 1st shift What We Offer: Excellent Compensation Medical, Dental, & Vision Insurance Health Savings Account Life & Disability Insurance Employee Assistance Program Team Meetings Employee Committees & Involvement Bonus Incentive Program Community Service Day Team Events & Activities Awesome Company Culture What You'll Do: Greet employees and visitors with courtesy and professionalism. Answer multi-line phone, route calls, and handle correspondence. Maintain filing systems and office supplies. Coordinate meetings, reports, and internal communications. Support operations with mail distribution and vendor requests. Assist with documentation and administrative projects. Who You Are: Minimum of 3 years of administrative or front office experience supporting leadership or operations teams (manufacturing environment preferred). Microsoft Office Suite proficiency. Strong organization and communication skills. Dependable, professional, and adaptable to changing priorities. HS Diploma (required); Associate degree (preferred). Ability to sit, stand, and move intermittently throughout the workday. Regularly uses a computer, telephone, and standard office equipment. May occasionally lift up to 25 pounds (e.g., mail or supply boxes)/ Work is primarily performed in an office setting located within a manufacturing environment, which may involve periodic exposure to moderate-to-loud noise levels, temperature fluctuations, and production-area conditions. **We kindly ask that applicants refrain from contacting the company directly regarding application status. Qualified candidates will receive a phone screen invite from the recruiting team.** Prince Service & Manufacturing is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Powered by JazzHR Sw9Fow0R6o
$24k-33k yearly est. 19d ago

Learn more about senior administrative assistant jobs

How much does a senior administrative assistant earn in Macon, GA?

The average senior administrative assistant in Macon, GA earns between $32,000 and $61,000 annually. This compares to the national average senior administrative assistant range of $34,000 to $62,000.

Average senior administrative assistant salary in Macon, GA

$44,000

$32,00010%

$44,000Median

$61,00090%

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Zippia Careers
Office and Administrative Industry
Senior Administrative Assistant Jobs
Locations
Macon, GA
Senior Administrative Assistant Macon, GA Jobs

Senior administrative assistant jobs in Macon, GA - 29 jobs

Executive Assistant I

Senior Executive Assistant to the Senior Vice President for University Advancement

Administrative Assistant 3

Executive Assistant

Assistant Leader

ASST FRNT END LEAD ASSOC-DG MK in FORT VALLEY, GA S13604

Administrative Assistant

Administrative Assistant ll

Administrative Assistant

Administrative Assistant

Admin Support 2 - Macon RYDC - Macon, GA (NSC)

Assistant Administrator - Specialty Services

Temporary Administrative Assistant

Associate Administrative

Associate Administrative

Administrative Assistant

Assistant Leader

Administrative Assistant

The Cluster Staff Positions

Administrative Assistant

Learn more about senior administrative assistant jobs

How much does a senior administrative assistant earn in Macon, GA?