Senior administrative assistant jobs in Madison, WI

Join a growing, team-oriented company where your organizational talent and service mindset truly make a difference. Jaeckle Distributors is looking for a Part-Time Administrative Assistant to support our Sales team, Senior Management, and Madison office operations. This role plays a key part in keeping our workflow running smoothly-from managing marketing materials to coordinating onboarding, supporting reporting, and handling a wide range of administrative tasks. If you enjoy variety in your work, take pride in accuracy, and thrive in a helpful, supportive environment, we'd love to meet you. What You'll Do Administrative Support * Process customer SPIFFs and support expense/reporting activities. * Coordinate employee travel logistics, hotel arrangements, and onboarding schedules. * Assist senior management with administrative tasks, reporting, and special projects. * Order food for office lunches, meetings, and special events. * Maintain and update CRM contact records. * Help with monthly commission calculations and distribute reports. * Serve as liaison between Jaeckle Distributors and our HR support partner. * Support workflow for coupon applications used by field sales and customers. Marketing Material & Workroom Support * Maintain, organize, and restock supplier brochures, catalogs, and marketing materials. * Distribute brochures and hard-copy materials to field sales. * Pick and prepare labels for field sales as requested. * Assemble and distribute new customer welcome packets. * Order paper, office supplies, and conference room beverages for the Madison office. Requirements What Makes You a Great Fit * Strong proficiency in Microsoft Excel. * Highly organized with excellent follow-through and attention to detail. * Professional, reliable, and responsive. * Ability to balance multiple priorities in a fast-paced environment. * Team-oriented with a positive, people-focused approach. * Able to maintain a high level of confidentiality. Our Core Values We're looking for someone who naturally aligns with our culture and values: Do the Right Thing • Take Ownership • Support a Positive and Fun Environment • Do the Little Things That Make a Big Difference • Innovate to Add Value

Perform all standard and confidential secretarial and clerical duties for the Mayor, City Administrator, City Attorney, and City Clerk; interacts with citizens, state offices, and other clientele associated with supervisors' responsibilities; assists in the preparation of grants, proposals, resolutions, agendas, and minutes; produces a monthly electronic newsletter; produces annual updates to the City Code of Ordinances; handles confidential employee matters including annual appraisals; and acts as receptionist/switchboard for the Administration Department. Supervision: Received: Works under the direct general supervision of the City Administrator, City Attorney, and Mayor and general supervision of the City Clerk. Exercised: Not applicable.Essential Duties and Responsibilities: * Prepare and/or compose typed routine and confidential/sensitive correspondence and confidential employee business paperwork. * Perform all general office maintenance responsibilities including equipment maintenance, supplies, and webmaster functions. * Acts as receptionist and switchboard for visitors to City Hall, meeting attendees, and public calling for assistance. * Coordinate Department Head meetings, special workgroup sessions, community meetings necessitated by current projects, routine and special meetings, and some training sessions. * Prepare and publish various agendas and minutes. * Prepare bi-monthly Common Council and Finance/Personnel agendas and associated documentation. * Attend and clerk evening meetings as assigned. * Perform editor, designer, writer, and production manager functions for the NewsScape newsletter. Work with entities outside of the City such as staff at Sauk County, the Boys and Girls Club, the Chamber of Commerce, the Senior Citizen group, Downtown Business Inc., and other organizations to develop community interest articles. * Maintain schedule of employee appraisal dates. * Assist with the filing of documents into Employee Personnel Folders * When Council determines the annual Pay Plan adjustment percentage, work with the City Clerk to determine the hourly pay rate for each of the 18 grades and 12 steps (for each grade) and then prepare change notices for all non-union employees to reflect their new rates of pay. * Maintain and annually publish revisions to the City Codebook of Ordinances. In the interim, update the on-line version of the codebook maintained on the City's website. * Assist the City Clerk with processing license applications. * Register voters; process absentee voters; assist with elections. Maintain computerized voter records. * Compose proclamations for community and work related observances. * Gather data, evaluate, and display survey results for the annual Department Head Salary Survey and for other research assignments from the City Administrator, Mayor, or City Attorney. * Assist with human resource searches to fill vacancies for city-wide staff positions, to include but not limited to posting vacancies on NeoGov, advancing applications to department heads, and as requested, assist with contacting applications for interviews. * Assist the Engineering, Public Works, Building Inspection, and Assessor Departments by answering phone inquiries, making appointments for revaluation visits, and handling garbage and recycling collection questions and address street problems for such things as plowing, potholes, etc. * Issue permits when Building Inspector and/or the secretary are not available. * Preparing agendas and minutes for, and attending, monthly Emergency Management Meetings. * Perform any other duties that may fall into this classification as assigned by the Mayor, City Administrator, City Attorney, or City Clerk. Peripheral Duties: * Assist other departments during vacation, sick time, or as requested. * Provide technical support for any employee needing assistance in forms development and Word software use. * Report city streetlight outages to Alliant. * Prepare all service anniversary certificates, Mayoral announcements, and personal notes to celebrating employees. * Prepare and order retirement plaques. * Order nameplates for new Alderpersons and update Council photo gallery as needed. * Attend meetings and seminars as required. * Performs additional tasks as required or requested. Desirable Minimum Qualifications: 1.Proficient in computers and data processing including Microsoft Office Suite. 2.Knowledge of rules of order for meetings helpful. 3.Well-developed people skills. 4.Familiarity with government methods of operation helpful. 5.Business skills obtained through formal education process or experience equivalency. Education and Experience: * Associate's Degree with specialized course work as an Administrative Assistant from an accredited business school, OR * Minimum of two years of work experience as an Administrative Assistant or related field. Special Requirements: * Time management courses. * Artistic skills helpful. * Being a Notary Public is helpful, for the public to use as needed. Tools and Equipment Used: Telephone, personal computer, copy/printer machine; calculator, facsimile machine, Microsoft Word, Power Point, and Outlook software, dictation and transcription devices, postage machine, laser printers, and typewriter. Physical Demands: While performing the duties of this job, the employee is required to sit, talk, walk, hear, use hands to fingers, handle or operate business tools and equipment, reach with hands and arms, carry large volumes and bundles of paper, bend and stoop. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities include close vision, long periods of eye contact with monitor, and frequent interruptions. Ability to work 12 or more hours, as needed, on Election Days. Work Environment: Noise level is moderate. Office climate is comfortable. Can be a heavily trafficked area with visitors from outside looking for various departments or assistance. Frequent interruptions from telephone and visitors and/or employees. Can be stressful and demanding as position frequently works with deadlines. Selection Guidelines: Application, letter of interest, resume, references, review of education and/or experience, and rating resulting from job related tests, interview. The duties listed are intended only as illustrations of the types of work that may be performed, and is not be considered as all-inclusive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or constitutes a logical assignment to the position. The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The City of Baraboo Is an Equal Opportunity Employer

The Executive Assistant is responsible for administrative support duties for the Senior executives of Rogers Behavioral Health System, Inc. (the “Executives”) and the Board of Directors (“Board”) for both the System and regional boards. The successful Executive Assistant is creative and enjoys working within an entrepreneurial environment that is mission-oriented, results-driven and patient-focused. Responsibilities encompass a broad variety of project management and administrative tasks for the Executives and Board including: managing an active calendar of appointments; composing and preparing general and/or also confidential correspondence; maintaining the library of financial and corporate documents; facilitating internal lines of communication; arranging travel plans, itineraries, and agendas; completing expense reports and compiling documents and presentations for upcoming meetings. This is an in-office position in Oconomowoc, WI. Roles & Responsibilities: Executive Support Plans, coordinates and proactively ensures Executives' schedules are adhered to. Researches, prioritizes, and follows up on issues and concerns addressed to the Executives, including those of a sensitive or confidential nature. Determines appropriate course of action including referral or response and pursuing administrative action as needed. Provides a bridge for clear communication between the System office, the Board and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Works closely and effectively with the Executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Executives updated. Provides leadership to build relationships crucial to the success of the organization and, manages a variety of special projects for the Executives, some of which may have organizational impact. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to ensure on-time project completion. Maintains discretion and confidentiality in relationships with all System Board members, and System and Hospital staff. Coordinate monthly and quarterly planning objectives and key results across the executive team. Acts as a liaison on behalf of the Executives to support positive relationships with the Board employing diplomacy in all interactions. Works with the appropriate Executives and chairs to identify pre-meeting briefing needs and supporting documents. Prepares meeting agendas and presentations for the board and committee meetings. Posts and distributes all materials in a timely fashion on board website. Creates meeting minutes and task lists for board, committee and senior leadership meetings. Coordinates post-meeting follow-up. Exercises good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills. Initiates meeting files and agendas, creates presentation tools; researches required information or background. Follows up with contacts made by the Executives and supports the cultivation of ongoing relationships. Maintains contact information for members of the leadership team, doctors, staff, Board and other relevant parties in electronic form. The Executive Assistant will have the ability to work independently on projects, from conception to completion and participate in committees, team meetings and team projects, as directed. Demonstrate the ability to maintain a realistic balance among multiple priorities and must be able to work under time and project pressure to handle a wide variety of activities and confidential matters with discretion. Demonstrate punctuality and preparedness. Demonstrate effective communication and organizational skills. Contribute in a positive, solution-focused manner. Conduct self in a professional manner. Demonstrate organizational skills that promote timely response to all inquiries and to task completion. Communicate with all individuals in a positive and professional manner. Incorporates solution focused perspective to resolve individual issues with peers in a positive, calm manner. Communicate concerns and provide solutions for same. Attend outside seminars and conferences to promote professional growth. Demonstrate a positive and professional attitude toward parties outside the System/Hospital (board members, patient's families, visitors, vendors, etc.). Comply with the Hospital's policies and procedures, including Human Resources, Infection Control and Employee Health policies and procedures. Project professional image by adhering to dress code. Schedule Monday-Friday, 8am-5pm Flexibility to accommodate time-sensitive executive requests, which may occasionally occur outside standard business hours. Additional Job Description: Education/Training Requirements: Bachelor's degree preferred. Minimum of five (5) years of related professional and senior level administrative experience required. Prior experience supporting a C-Suite executive strongly preferred; experience supporting a Vice President-level leader will also be considered. Computer proficiency, including Microsoft Office Suite with special emphasis on calendaring, presentations and virtual platforms. Qualifications: Strong organizational and project management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Excellent interpersonal skills with the ability to build relationships with stakeholders, including Executives, Board, external partners, donors and staff. Excellent written and verbal communication skills. Demonstrates proactive approaches to problem-solving with strong decision-making capability. Highly resourceful team-player, with the ability to also be extremely effective independently. Ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. Forward looking thinker, who actively seeks opportunities and proposes solutions. With a career at Rogers, you can look forward to a Total Rewards package of benefits, including: Health, dental, and vision insurance coverage for you and your family 401(k) retirement plan Employee share program Life/disability insurance Flex spending accounts Tuition reimbursement Health and wellness program Employee assistance program (EAP) Through UnitedHealthcare, UMR and HealthSCOPE Benefits creates and publishes the Machine-Readable Files on behalf of Rogers Behavioral Health. To link to the Machine-Readable Files, please visit Transparency in Coverage (uhc.com)

SIMONSWERK North America, Inc. has established itself as a leader in manufacturing high-quality hinge systems for residential, heavy-duty, and commercial applications for over 125 years. Dedicated to innovation and excellence, the company prides itself on building long-lasting relationships with customers through superior products and service. We are seeking an energetic and detail-oriented Marketing Manager & Executive Administrative Assistant to join our dynamic team. This dual-role position offers an exciting opportunity to lead marketing initiatives while providing essential administrative support to our executive team. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, project coordination abilities, and a proactive approach to office management. A results-driven and detail-oriented professional with extensive experience in marketing management and executive support. Skilled at aligning creative marketing strategies with executive objectives and ensuring seamless coordination across departments. Demonstrated success in building and managing relationships with advertising agencies, organizing trade shows, leading digital and social media campaigns, and supporting new product introductions in close collaboration with Product Management. Combines strategic thinking, creativity, and strong organizational abilities to strengthen brand presence, increase market visibility, and support business growth. Experience in promoting design-oriented building products is particularly valuable, providing a deep understanding of aesthetics, architecture, and the needs of designers, builders, and specifiers within the premium construction and design industry. Key Areas of Expertise: Marketing Strategy & Brand Development: Plans and executes integrated marketing initiatives that support brand positioning and drive sales. Product Launch Support: Collaborates with Product Management to develop go-to-market strategies, marketing materials, and launch campaigns for new products. Agency Collaboration: Manages relationships with advertising, PR, and design agencies to deliver creative, brand-consistent campaigns. Trade Show & Event Management: Leads the planning, coordination, and execution of trade shows and industry events, ensuring a strong and cohesive brand presence. Digital Marketing & Social Media: Designs and manages content strategies for LinkedIn, Instagram, Facebook, and other platforms to engage audiences and highlight design-focused product applications. Executive Administrative Support: Provides comprehensive support to senior leadership, including calendar management, travel arrangements, meeting preparation, and handling of confidential correspondence. Cross-Functional Collaboration: Acts as a liaison between Marketing, Product Management, Sales, and external partners to ensure effective communication and alignment across all projects. Collaboration with Parent Company: Works closely with SIMONSWERK Group Marketing in Germany, particularly on corporate design, and proactively leverages available resources and support. Profile Summary: This dual-role professional combines the creativity and design awareness of a marketing manager with the precision, reliability, and strong communication skills (both verbal and written) of an executive assistant. The ideal candidate works well under pressure, meets stringent deadlines, and thrives in a fast-paced, design-oriented environment. With proven organizational expertise and experience promoting premium building products, this individual plays a key role in elevating brand image, supporting product launches, and ensuring that both marketing and executive initiatives are executed with excellence. A Bachelors degree with an emphasis in marketing and a proven track record in marketing with a minimum of five years of experience are required.

Current employees, faculty or adjunct instructor at Herzing University (not a Contractor or temporary employee through a staffing agency): log into UKG and then navigate to Menu > Myself > ​My Company >​ View Opportunities to apply using the internal application process. Hours: 7:30AM to 4:00PM EDUCATION and/or EXPERIENCE REQUIREMENTS: Associate's degree, or equivalent experience. Bachelor's degree preferred. Works independently and takes initiative to seek additional assignments. Level I: Minimum of one year of experience in an administrative support role. Level II: Minimum of two years of experience in an administrative support role Level III: Minimum of three years of experience in an administrative support role. COMPENSATION is determined based on the qualifications, experience, and circumstances of each hire. It is uncommon for new employees to start near the top of the salary range. We offer a comprehensive benefits package, including a tuition waiver and reimbursement program, health insurance, paid time off, and a retirement savings plan. The hourly pay range for this position is $17.75 to $30.96 (encompassing all 3 level ranges, applicable pay rate range dependent on level hired at). Click Here to learn more about careers at Herzing University. PRIMARY DUTIES AND RESPONSIBILITIES: This description encompasses all administrative duties, though not all duties apply to each Administrative Assistant. Duties may vary by location and/or manager. Administrative Duties and Responsibilities Serve as a resource to students, staff, faculty and management. Perform administrative support tasks, such as, proofreading and transcribing handwritten information for data entry or preparation of documents. Perform filing, record maintenance, data entry, or running reports. Prepare information packets for interview rooms and orientation. Administer various employment and/or enrollment examinations as needed. Operate a variety of standard office machines, including a personal computer, fax, calculator, shredder and photocopy machine. Provide maintenance for the office machines and postage meter. Sort and distribute incoming mail. Prepare outgoing mail and shipping of packages. May be responsible for ordering postage or packaging supplies. Assist various departments with follow-up correspondence, document tracking, general communication, and helps maintain distribution groups and shared calendars. Coordinate campus events, retreats, and/or staff meetings. May include ordering food/beverages. Monitor inventory levels and requisition of supplies and equipment, as needed. Purchase offices supplies, order business cards, and process purchase orders and invoices. Schedule meetings, reserve or manage reservations of conference rooms and other resources. May involve making travel arrangements. Front Desk/Receptionist Duties and Responsibilities Operate multi-line switchboard: answer high volume of incoming calls, screen and forward calls, provide information and/or take messages. Relay both written and verbal messages. Route emergency calls appropriately and immediately. Greet guests who visit the campus, determine nature and purpose of the visit, notify appropriate staff and direct the person as appropriate. Communicate with students, faculty, staff and other individuals to answer questions, disseminate explanation of information, take messages and address complaints, with a positive, professional and pleasant disposition. Other Duties and Responsibilities May be tasked with delegating and providing instruction of assignments to student workers or other administrative staff. May be assigned duties related to running the front desk or reception as part of their regular duties, or to fill in as needed for back-up coverage. Other duties as assigned to keep the location's operations running smoothly. Herzing University is committed to providing a diverse environment and is dedicated to fostering a culture and atmosphere of mutual respect. It provides an inclusive and collegial community where individuals are valued, heard and empowered to contribute to the effectiveness of the institution. Physical Requirements: Must be able to remain in a stationary position most of the time. Must be able to occasionally move around the work location. Must be able to communicate information and ideas so others will understand. Constantly operates office and/or tech equipment which may include computers, copiers, fax machines, audio/visuals. Frequently uses voice and hearing to communicate with students, staff or colleagues face-to-face or over the telephone. Visually or otherwise identify, observe and assess. Occasionally move, carry, or lift 10 pounds. Applicants must be authorized to work for any employer in the U.S. We do not sponsor or take over sponsorship of an employment Visa at this time. It is the university's practice to recruit and hire without discrimination because of skin color, gender, religion, LGBTQi2+ status, disability status, age, national origin, veteran status, or any other status protected by law. *************************************** Herzing University prohibits sex-based discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at *********************************

Current employees, faculty or adjunct instructor at Herzing University (not a Contractor or temporary employee through a staffing agency): log into UKG and then navigate to Menu > Myself > My Company > View Opportunities to apply using the internal application process. Hours: 7:30AM to 4:00PM EDUCATION and/or EXPERIENCE REQUIREMENTS: * Associate's degree, or equivalent experience. Bachelor's degree preferred. * Works independently and takes initiative to seek additional assignments. * Level I: Minimum of one year of experience in an administrative support role. * Level II: Minimum of two years of experience in an administrative support role * Level III: Minimum of three years of experience in an administrative support role. COMPENSATION is determined based on the qualifications, experience, and circumstances of each hire. It is uncommon for new employees to start near the top of the salary range. We offer a comprehensive benefits package, including a tuition waiver and reimbursement program, health insurance, paid time off, and a retirement savings plan. The hourly pay range for this position is $17.75 to $30.96 (encompassing all 3 level ranges, applicable pay rate range dependent on level hired at). Click Here to learn more about careers at Herzing University. PRIMARY DUTIES AND RESPONSIBILITIES: This description encompasses all administrative duties, though not all duties apply to each Administrative Assistant. Duties may vary by location and/or manager. Administrative Duties and Responsibilities * Serve as a resource to students, staff, faculty and management. * Perform administrative support tasks, such as, proofreading and transcribing handwritten information for data entry or preparation of documents. * Perform filing, record maintenance, data entry, or running reports. * Prepare information packets for interview rooms and orientation. * Administer various employment and/or enrollment examinations as needed. * Operate a variety of standard office machines, including a personal computer, fax, calculator, shredder and photocopy machine. Provide maintenance for the office machines and postage meter. * Sort and distribute incoming mail. Prepare outgoing mail and shipping of packages. May be responsible for ordering postage or packaging supplies. * Assist various departments with follow-up correspondence, document tracking, general communication, and helps maintain distribution groups and shared calendars. * Coordinate campus events, retreats, and/or staff meetings. May include ordering food/beverages. * Monitor inventory levels and requisition of supplies and equipment, as needed. * Purchase offices supplies, order business cards, and process purchase orders and invoices. * Schedule meetings, reserve or manage reservations of conference rooms and other resources. May involve making travel arrangements. Front Desk/Receptionist Duties and Responsibilities * Operate multi-line switchboard: answer high volume of incoming calls, screen and forward calls, provide information and/or take messages. Relay both written and verbal messages. Route emergency calls appropriately and immediately. * Greet guests who visit the campus, determine nature and purpose of the visit, notify appropriate staff and direct the person as appropriate. * Communicate with students, faculty, staff and other individuals to answer questions, disseminate explanation of information, take messages and address complaints, with a positive, professional and pleasant disposition. Other Duties and Responsibilities * May be tasked with delegating and providing instruction of assignments to student workers or other administrative staff. * May be assigned duties related to running the front desk or reception as part of their regular duties, or to fill in as needed for back-up coverage. * Other duties as assigned to keep the location's operations running smoothly. Herzing University is committed to providing a diverse environment and is dedicated to fostering a culture and atmosphere of mutual respect. It provides an inclusive and collegial community where individuals are valued, heard and empowered to contribute to the effectiveness of the institution. Physical Requirements: * Must be able to remain in a stationary position most of the time. * Must be able to occasionally move around the work location. * Must be able to communicate information and ideas so others will understand. * Constantly operates office and/or tech equipment which may include computers, copiers, fax machines, audio/visuals. * Frequently uses voice and hearing to communicate with students, staff or colleagues face-to-face or over the telephone. * Visually or otherwise identify, observe and assess. * Occasionally move, carry, or lift 10 pounds. Applicants must be authorized to work for any employer in the U.S. We do not sponsor or take over sponsorship of an employment Visa at this time. It is the university's practice to recruit and hire without discrimination because of skin color, gender, religion, LGBTQi2+ status, disability status, age, national origin, veteran status, or any other status protected by law. *************************************** Herzing University prohibits sex-based discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at *********************************

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Position Title:Administrative Assistant II - University HousingJob Category:University StaffEmployment Type:RegularJob Profile:Administrative Assistant IIJob Duties: The Department of University Housing at the University of Wisconsin-Whitewater seeks an Administrative Assistant II. This position provides program assistance for the Executive Director of University Housing, the Associate Director of University Housing and the Residence Life Assistant Directors in support of department goals, under the supervision of the Executive Director of University Housing. Primary responsibilities include administrative support for several University Housing administrative staff, coordinating student employee hiring and payroll, supporting the student conduct process, purchasing, Resident Assistant Selection and hiring, and the search and screen process for professional staff. This position will also provide limited administrative support to Student Affairs. This position has access to highly sensitive, confidential information, records and is required to maintain strict confidentiality in the handling of information, records and other documents. Responsibilities: 15% General Administrative Support: Schedule meetings and maintain appointment calendars for the Executive Director, Associate Director, and Residence Life Assistant Directors. Reserve the department conference room. Reserve vehicles, flights, and lodging as requested. Order supplies and complete required documentation for Residence Life and the residence halls. Maintain organization, inventory, and upkeep of two storage rooms. Complete general printing and copying tasks. Perform other duties as assigned. 25% Coordinate Student Employee Payroll: Administer payroll for approximately 400 hourly and salaried student employees in University Housing. Serve as departmental specialist on student employment procedures, including administering and verifying I-9 certifications. Maintain the Student Employee Manual for supervisors and student staff. Act as the primary liaison between University Housing and Human Resources on student employment matters and maintain accurate student payroll records. 20% Projects and Program Support: Serve as the administrative assistant for University Housing search processes, including scheduling interviews and coordinating travel and reimbursement for candidates. Conduct GPA checks on student employees as requested to verify compliance with requirements. Coordinate staff meal plans. Provide administrative support for the Residence Hall Association, including travel arrangements, ordering supplies or materials, assisting with programming functions, and processing budgetary requests. 10% Residence Life Student Conduct Support: Maintain and update individual student conduct records. Conduct record checks as needed, adhering strictly to FERPA guidelines. Respond to and screen initial parental contacts and questions related to student conduct cases. Maintain student conduct database. Prepare and distribute student conduct correspondence as requested. Schedule students and staff for hearings. Distribute student conduct appeals paperwork and explain the appeal process to students. 10% Resident Assistant Selection Support: Maintain and update RA personnel files, including managing archives. Conduct GPA checks on all RA candidates and current staff to ensure compliance with requirements. Maintain a database of current and past RAs. Coordinate candidate interviews during the RA selection process. Prepare and distribute RA hiring letters, maintaining copies for personnel files. Process RA contract meal plan selections and communicate changes to the HawkCard Office. Process RA contracts with the Financial Aid Office and communicate any changes. Compile and maintain monthly programming reports. 15% Office Management and Student Supervision: Serve as receptionist in the central office by greeting visitors, answering questions, and directing individuals to appropriate staff. Provide timely and professional responses to both walk-in and phone inquiries. Hire, train, supervise, and provide work instruction to student staff. Oversee tasks for accuracy and completion. Order and maintain office equipment, supplies, and printed materials. Coordinate, monitor, and enforce the residence hall posting policy, including dissemination of postings and management of digital signage. Maintain a neat, organized, professional office and reception area. 5% Student Affairs Administrative Support: Schedule meetings and maintain appointment calendars for Vice-Chancellor of Student Affairs. Reserve and schedule vehicles, flights, and lodging as requested. Provide administrative assistance in Student Affairs searches, including interview scheduling, travel arrangements, and reimbursements for candidates. CONDITIONS OF APPOINTMENT: University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization. Key Job Responsibilities: Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations Department: The Department of University Housing Compensation: Well-qualified candidates can expect a starting hourly rate of $22.00 commensurate with the candidate's education, related experience, and qualifications. UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure. Knowledge, Skills, and Abilities: Advanced proficiency with WINS, WISDM, Outlook Calendar, Microsoft Word, Excel, and Access Strong organizational and time management skills with the ability to prioritize and complete projects in a timely fashion Ability to train, supervise, and provide work instruction to student employees High level of discretion and ability to maintain strict confidentiality with sensitive information and records Strong written and verbal communication skills Attention to detail and accuracy in administrative tasks Ability to interact respectfully with people with diverse socioeconomic, cultural and ethnic backgrounds Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills How to Apply: Only complete application packages will be considered. This includes online submission of the following documents: Cover Letter Resume Name and contact information for three professional references Contact Information: If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at ************** or **********. For questions regarding this position, please contact: Kelly Frank ************** ************ To Ensure Consideration: Applications received by November 13th, 2025, are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process. CAMPUS INFORMATION: UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university's 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs - online and in person - from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university's arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities - a priority mission since the 1970s. UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin's Park Place. ORGANIZATION INFORMATION: The University of Wisconsin-Whitewater is part of the 13-campus Universities of Wisconsin (*************************** Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a). Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and Universities of Wisconsin Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked. The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills. For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see Annual Security and Fire Safety Report if you would like a paper copy of the report please contact the UW-Whitewater Police at ************. UW IS AN EQUAL OPPORTUNITY EMPLOYER: Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.

Requirements Dental office or administrative experience Complete necessary training needed for Military events Possess reliable transportation Proficient with computer programs including Microsoft Office Prior experience with Dental - preferred Able to work in a fast paced environment and adapt to changes quickly Great verbal and written communication skills Customer Service experience preferred Experience in a military setting - preferred Must have weekend availability Proficient with computer systems, especially Microsoft Office With over three decades of experience, we are a trusted industry leader. Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time. Because of this commitment, we've set a new standard of care delivery through our fixed-clinic, mobile treatment center, telemedicine, and portable deployment models. Join our team, and become a part of a bridge for better health. If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process. DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.

Pellitteri Waste Systems, Inc. Madison, WI, USA Compensation: $21-$22/hour Employment Type: Full-Time or Part-Time Why Work Here? Enjoy working for a family owned business that puts integrity, passion and pride into all of our work. Pellitteri Waste Systems, Inc., has been a locally owned and operated company for over 70 years. We are searching for an experienced, positive and enthusiastic Administrative Assistant to join our team! Check out our Recruitment Video at ***************************** We offer: Competitive weekly pay Paid time off Free and low-cost Health Insurance options, dental and vision insurance 401k plan, with a generous match of up to 4% Responsibilities: Provide a high level of internal support for informational requests, troubleshooting service issues and coordinate efforts with Dispatch, Operations, and Sales Assist the Customer Service Department with reporting and verifying complaint data for commercial and residential customers Prepare service request changes for transactional add-on sales to existing customers Participate in planning and improvement of departmental processes relating to administrative duties Occasionally handle customer inquiries regarding recycling and waste hauling or processing services Develop and maintain a knowledge base of evolving services Other relevant duties as assigned Qualifications: Ability to think critically and problem-solve with creative solutions Experience using various computer programs e.g. word processing, spreadsheets, calendars, etc. Previous experience with administrative assistance in any industry Familiarity with or the ability to learn our service area of South Central Wisconsin Ability to prioritize, multitask, be detail-oriented and efficient Positive and professional demeanor Excellent written and verbal communication skills About Pellitteri Waste Systems, Inc.: Pellitteri Waste Systems, Inc. provides commercial and residential waste recovery systems, as well as at the customer site confidential document destruction. Our mission is to continue the family business and the Pellitteri's tradition of service by promptly responding to customer needs, offering individualized solutions, communicating effectively and following through. These solutions will be environmentally and fiscally responsible. Our commitment to safety, professionalism, staff and growth will foster an environment which benefits our team, clients and community. PWS, Inc. is An Equal Opportunity / Affirmative Action Employer. Company website: ************************* Company address: 7035 Raywood Road, Madison WI 53713

JOB OBJECTIVE: To perform administrative duties which will support the efficient operation of the Wellness Center. 1. Provide administrative and other support for the Wellness Center and wellness programming, including processing forms, updating spreadsheets, organizing, and maintaining inventory, completion of pertinent logs, monitoring signups, and checking fax/mails communications. 2. Greet employees and visitors to the health center professionally and pleasantly to ensure an outstanding experience whether it is in person, via phone or electronically. 3. Answer the Wellness Center phone and respond to email/Teams' inquiries. 4. Schedule patient appointments for health practitioners or others as identified. 5. Maintain and create patient records. Ensure accurate information on patient charts. 6. Process patient consent forms in various formats, paper, or electronic copies. 7. Create and maintain professional relationships with employees, vendors, and wellness professionals. 8. Maintain general appearance of the health center with specific attention to the exam rooms. 9. Assist in delivery of communication materials for events and programs as needed. 10. Order and stock supplies as directed. 11. Contribute to continuous improvement by suggesting updates to procedures and tools. 12. Demonstrates inclusion through their own words and actions and is accountable for a safe workspace. Acts with kindness, curiosity and respect for others. 13. Embracing and being open to incorporating Promega's 6 Emotional & Social Intelligence (ESI) core principles in daily work. 14. Understands and complies with ethical, legal and regulatory requirements applicable to our business. KEY QUALIFICATIONS: 1. High school education or equivalence plus a minimum of 5-7 years administrative work experience, preferably in a similar capacity or in a medical setting. 2. Courteous, pleasant, and professional manner and appearance. 3. Superior customer service skills, experience, or training. Willingness and commitment to providing a high level of customer service. 4. Ability to maintain and protect privacy and confidentiality. 5. Ability to manage emergency situations. 6. Strong computer skills which include Microsoft Office programs (Outlook, Word, Excel, PowerPoint) and DocuSign. 7. Ability to multitask in a busy, fast-paced environment and accommodate incoming visitors simultaneously. 8. Communicate effectively and professionally in a clear and tactful manner with employees and outside vendors or practitioners. 9. Proven organizational and prioritization skills with strong attention to detail. 10. Demonstrated ability and willingness to be a collaborator in a team-oriented environment. 11. Flexible to changing needs, schedule changes and new projects. 12. Prompt arrival and regular attendance at work. 13. Certified in CPR/AED or able to obtain certification. 14. Demonstrated proficiency in digital tools and technology, including Microsoft applications and mobile platforms, with the ability to adapt and leverage emerging technologies, such as artificial intelligence, to improve efficiency, automation, and collaboration. PREFERRED QUALIFICATIONS: 1. Scheduling and front desk experience. 2. Familiar with medical terminology and medical software. PHYSICAL DEMANDS: 1. Ability to transport items between buildings. 2. Ability to occasionally move boxes weighing up to 30 pounds. 3. Ability to remain stationary for sustained periods of time. 4. Ability to use computers for sustained periods of time. At Promega, we are committed to building a diverse workforce that reflects the communities we serve and creating a culture where everyone belongs. As an Equal Opportunity Employer, we welcome and encourage applications from all backgrounds, ensuring that employment decisions are made fairly and equitably.

Workforce Solutions partners with companies to find the perfect match between top talent and the right role. If you're seeking a new job in the administrative field, submit your resume today! Some job titles you may be seeking could include: Administrative Assistant Receptionist Data Entry Specialist Front Desk Coordinator Department Assistant Office Manager Executive Assistant By joining our talent network, you'll gain access to job openings that match your skills, experience, and career goals. Whether you're looking for a full-time, part-time, remote, hybrid, or onsite position, our team of expert recruiters is dedicated to connecting you with roles that fit your needs. Ready to find your next opportunity? Submit your resume, and let us help you take the next step in your career journey!

We are currently searching for Dental Administrative Assistants. The administrative support staff is responsible for tasks prior, during and after the event as well as carrying out administrative tasks for our Military missions in the State of ________ on an "as needed basis". We provide health readiness services to meet the medical and dental requirements to maintain a deployable military force for the following: U.S. Army Reserve (USAR) Army National Guard (ARNG) U.S. Navy Reserve (USNR) U.S. Marine Forces Reserve (MARFORRES) U.S. Coast Guard Reserve (USCGR) Air National Guard (ANG) U.S. Air Force Reserve (USAFR) Complete administrative duties such as checking in and out participants, paperwork differentiation, and input of Denclass soldier information. Complete event set up, take down and maintenance. Requirements Dental office or administrative experience Complete necessary training needed for Military events Possess reliable transportation Proficient with computer programs including Microsoft Office Prior experience with Dental - preferred Able to work in a fast paced environment and adapt to changes quickly Great verbal and written communication skills Customer Service experience preferred Experience in a military setting - preferred Must have weekend availability Proficient with computer systems, especially Microsoft Office With over three decades of experience, we are a trusted industry leader. Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time. Because of this commitment, we've set a new standard of care delivery through our fixed-clinic, mobile treatment center, telemedicine, and portable deployment models. Join our team, and become a part of a bridge for better health. If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process. DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.

Why Work for Cress Funeral & Cremation Service - East Washington? Service At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. Work with leading experts in the funeral and cemetery profession. Benefits Financial assistant programs encouraging employees through education and development in industry related subjects. Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture We value honesty, courage, integrity, ethical behavior and the development of personal growth. We are rooted in the communities to provide a personal touch to every family we serve. We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative role in most of Park Lawn's individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. Greets and escorts all visitors and their guests. Performs all accounting (AP/AR), inventory, and account reconciliation for the business. Updates Timekeeping system as employees fill out missed punch log. Prepares daily deposit reports and reconciliations Processes and codes all business invoices for payment. Researches invoices and resolve any issues or discrepancies. Receives and records payments from client families. Schedules appointments for the business. Composes and types correspondence as needed. Compiles and reports on statistical data as required by the business. Inputs data into operating system accurately, completely, and timely. Assists client families with processing necessary paperwork and scheduling appointments. Scans, copies and prints as needed. Updates and maintains files and related systems for the business. Serves as business timekeeper and maintains local employee files. Coordinates and maintains office supplies and equipment. Serves as a backup in other administrative functions as needs dictate. Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling. Special projects and other duties as assigned. Competencies Communication Proficiency. Teamwork Orientation. Detail Orientation. Customer Service Orientation. Time Management. Required Education, Experience, Certifications and Licensure High school diploma or equivalent combination of education and experience preferred. Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks. Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications Ability to read, write, and speak English fluently. Bilingual is a plus. High degree of overall computer proficiency. High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Proficiency with multi-line phone systems and general office equipment. Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner. Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations. Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication. Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment. Attention to detail and follow-through. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The duties associated with this position are generally performed in an indoor office setting. Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds. This position may also require reaching, pushing, and pulling. Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low Overtime is sometimes necessary or required. Travel This position may require up to 10 percent out of area and overnight travel. Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Responsible for administrative support to a department or individual. Duties include typing, filing, answering phones, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. May work on special projects. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. Familiarity with MS Office required. Manager Purchase Order process from beginning to end for infrastructure organization Manager Vendor relationships Strong communication skills Strong written skills Analyze monthly telecom invoices (Voice and Data) Develop weekly metric reports for the Infra Group Work on Adhoc requests/reports for the Telecom group Process Capex's (appropriate signatures) Understand Authorization Matrix . M-F 8:00 - 5:00 Responsible for administrative support to a department or individual. Duties include typing, filing, answering phones, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. May work on special projects. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. Familiarity with MS Office required. Manager Purchase Order process from beginning to end for infrastructure organization Manager Vendor relationships Strong communication skills Strong written skills Analyze monthly telecom invoices (Voice and Data) Develop weekly metric reports for the Infra Group Work on Adhoc requests/reports for the Telecom group Process Capex's (appropriate signatures) Understand Authorization Matrix . M-F 8:00 - 5:00

Join the Frank Beverage Group Family of Companies! Frank Beverage Group is a family-owned and operated beer, wine and spirits distributor who stands for quality, excellence & a classic yet transformational brand that our customers can count on year after year. We hire exceptional people who will lead & make learning part of their own career journey. From distribution to marketing, from sales to service, inspiration can be found in many of our career positions. Frank Beverage Group offers a great working environment & benefit programs to full time employees: Great work and social environment Paid Time-Off Health Insurance Dental Insurance 401k Savings Plan Company Paid Life, Short Term and Long Term Disability Insurance Flexible Spending Benefits And more! Middleton, WI is now hiring for a Sales Program Administrative Associate. The Sales Program Administrative Associate is responsible for Project Management and Database Management in a multi-company environment while working closely with the Sales Department employees to ensure that compensation related programs are communicated accurately and on time. They will also assist with upholding database integrity through routine maintenance and auditing of key components. Responsibilities: Create and effectively communicate various sales programs via multiple information systems Provide support for tracking and recapping sales programs to ensure accurate and timely compensation Manage the import, export, and transformation of data from various sales platforms Provide routine maintenance of documents utilized by the sales departments on a regular basis and additionally when needed Maintenance of data fields within sales technology systems to ensure data integrity Internal and external customer service Other duties as assigned Knowledge, Skills and Abilities: Ability to meet deadlines with timeliness and accuracy Basic procedural knowledge Strong Organizational skills and ability to handle multiple tasks simultaneously Strong analytical skills and attention to detail Excellent communication and interpersonal skills Ability to write clearly and effectively through email to internal and external groups Ability to speak clearly and effectively to internal and external groups Engagement in team discussions Active participation in deployment of new technologies Ability to work independently and collaboratively Qualifications: High School Diploma or equivalent (G.E.D.) required, Associates or Bachelor's degree in related field preferred Intermediate Microsoft Excel proficiency Ability to maintain and create formulas, understand and debug formula errors, and work with mathematical, statistical, and logical functions Basic Microsoft Office Suite proficiency (Microsoft Teams, SharePoint, PowerPoint, Outlook, Access, Forms). Previous beverage industry experience is preferred but not required Physical Demands: Ability to maintain extended periods of sedentary work Close visual acuity to perform such activities as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading We offer a professional, safe and friendly work environment as well as a comprehensive benefits package and competitive pay structure. Frank Beverage Group is proud to be an Equal Employment Opportunity/ Affirmative Action Employer.

Job DescriptionSalary: Pemberton Personal Injury Law Firm Baraboo, WI Named 2025 Best Places to Work: Law Firms! About the Role: Pemberton Personal Injury Law Firm is seeking an Administrative Personal Assistant to support our CEO while helping keep our office running smoothly. This role is perfect for a highly organized, professional, and adaptable individual who thrives in a fast-paced, mission-driven environment. You will balance personal support for the CEO with office-wide assistance, playing a key role in keeping the firm efficient and effective. What Youll Do: Support the CEO with daily scheduling, email and call management, meeting prep, and follow-ups. Assist with personal tasks such as running errands or coordinating meals to maximize the CEOs time. Provide flexible office support during busy periods, including reception coverage, clerical tasks, and coordinating workflow. Prepare and organize reports, documents, and meeting materials. Attend occasional business or community events as a professional representative of the firm. Who You Are: Organized, proactive, and able to manage multiple priorities with accuracy. Comfortable supporting both professional and personal tasks. Confident, professional, and adaptable when priorities change. Trustworthy and discreet with confidential information. Eager to grow and contribute in a collaborative, high-performing team environment. Qualifications: Prior experience as an administrative or personal assistant, office coordinator, or similar role preferred. Strong written and verbal communication skills. Proficiency with Microsoft Office, Google Workspace, or other office software. Compensation & Benefits: Competitive pay based on experience Health and dental insurance IRA with employer match Paid Time Off and holidays Professional, supportive, mission-driven work environment Work Location & Schedule: Full-time, 40 hours per week On-site in Baraboo, WI How to Apply: Please submit your resume to: Jacob Hooker, Human Resources Manager *********************

Why Work for Cress Funeral & Cremation Service - East Washington? Service * At every level, our dedicated team members display a strong work ethic and commitment to our core values, respect for the family, the profession, and the individual. * Work with leading experts in the funeral and cemetery profession. Benefits * Financial assistant programs encouraging employees through education and development in industry related subjects. * Robust Health and Welfare Plans, and savings account options, designed to support your personal needs, enhance well-being and help navigate life's challenges. * Rich 401k and Roth Retirement Plan options available for both Full Time and Part Time employees along with a Company Match. * Variety of Vacation, Personal Days and Sick Days based on your role emphasizing the importance of physical and emotional replenishment for our team. * Employee Discounts on services, merchandise, and property to help our team members in their time of need. Culture * We value honesty, courage, integrity, ethical behavior and the development of personal growth. * We are rooted in the communities to provide a personal touch to every family we serve. * We believe in the value of funeral and cemetery service, drawing on decades of experience to create the best experience for our families. Summary/Objective This position is the primary administrative role in most of Park Lawn's individual business locations and is responsible for performing a variety of administrative and accounting related tasks to ensure the business runs smoothly and the expectations of our client families and their guests are exceeded. Essential Functions * Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business. * Greets and escorts all visitors and their guests. * Performs all accounting (AP/AR), inventory, and account reconciliation for the business. * Updates Timekeeping system as employees fill out missed punch log. * Prepares daily deposit reports and reconciliations * Processes and codes all business invoices for payment. * Researches invoices and resolve any issues or discrepancies. * Receives and records payments from client families. * Schedules appointments for the business. * Composes and types correspondence as needed. * Compiles and reports on statistical data as required by the business. * Inputs data into operating system accurately, completely, and timely. * Assists client families with processing necessary paperwork and scheduling appointments. * Scans, copies and prints as needed. * Updates and maintains files and related systems for the business. * Serves as business timekeeper and maintains local employee files. * Coordinates and maintains office supplies and equipment. * Serves as a backup in other administrative functions as needs dictate. * Completes assigned responsibilities and tasks without needing additional assistance, excessive supervision, or extended scheduling. * Special projects and other duties as assigned. Competencies * Communication Proficiency. * Teamwork Orientation. * Detail Orientation. * Customer Service Orientation. * Time Management. Required Education, Experience, Certifications and Licensure * High school diploma or equivalent combination of education and experience preferred. * Minimum two years administrative or general accounting experience or have demonstrated knowledge, skills and abilities required to perform all job tasks. * Valid state issued driver's license in good standing and acceptable driving record. Additional Eligibility Qualifications * Ability to read, write, and speak English fluently. Bilingual is a plus. * High degree of overall computer proficiency. * High degree of proficiency in local and virtual data management tools (Internet, Dropbox, Microsoft file management structure). * High level of proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). * Proficiency with multi-line phone systems and general office equipment. * Effective and professional communication skills, with an emphasis on verbal skills and the ability to resolve and respond to issues in a professional manner. * Ability to empathize with client families and their guests and demonstrate tact and patience in emotionally charged situations. * Ability to maintain a positive attitude and working environment through organization, willingness to learn, and communication. * Ability to simultaneously handle multiple projects, prioritize tasks, and exercise good judgment. * Attention to detail and follow-through. Supervisory Responsibility This position has no direct supervisory responsibilities. Physical Demands and Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. * The duties associated with this position are generally performed in an indoor office setting. * Equipment used to perform the essential function of this position includes, but is not limited to computer, fax, copier, merchant terminal, multi-line phone system, personal or company owned vehicle. * Employees in this role are regularly required to climb, sit, stand, bend, kneel, and frequently lift to 25 pounds. * This position may also require reaching, pushing, and pulling. * Employees may be exposed to chemicals and/or blood borne pathogens. Exposure risk is considered: Low * Overtime is sometimes necessary or required. Travel * This position may require up to 10 percent out of area and overnight travel. * Travel is primarily local occurring during the business day only. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

LSS Bethany is a new substance use recovery program providing affordable comprehensive addictions treatment for women in a community based residential program in Oconomowoc, WI. We are seeking an Administrative Assistant. The right candidate will have a professional appearance and demeanor, have solid technical skills using the Microsoft Office Suite and proofreading, and experience with a multi-line phone system. This role may also fill in as needed as an Adult Residential Support Professional and may require occasional weekend hours. Schedule is primarily 8 AM - 4 PM, Monday through Friday and will flex to provide unit coverage. This position provides clerical and administrative support to the agency in a variety of areas which could include clerical, receptionist, project based, and other support tasks. AGENCY REQUIREMENTS (Required of all employees): Must comply with applicable service regulations as well as agency and departmental policies and procedures. Must relate to people of varied ethnic and cultural backgrounds, ages, and economic circumstances with respect and dignity. Must support the Mission, Vision and Values of the Agency. Represent LSS internally and externally as a servant leader in thought, words and actions. Essential Duties and responsibilities: This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time. Deliver excellent customer service while maintaining an understanding and supportive demeanor. Maintain an accurate information stream that meets the needs of clients and programs. Continue to expand and improve technical knowledge and be an administrative resource for others in the agency. Provide guidance, work direction, and support to other administrative employees and volunteers as necessary. Create and edit documents (Word, Excel, PowerPoint, etc.). Type various documents and correspondence including meeting minutes. Proofread all documents for correct grammar, spelling, punctuation, and content. Communicate effectively with program partners regarding tasks, responsibilities, and deadlines. Problem-solve and provide suggestions for efficiency and improvement as warranted. Make recommendations regarding system changes that foster efficiency and quality. General office duties as assigned (e.g. mail, copying, preparation of documents, etc.). Troubleshoot and ensure office and facility needs are met and work with vendors as needed (office equipment, safety checks, fire extinguisher inspections, etc.). Provide receptionist duties as needed. This will include answering telephones, taking messages, scheduling appointments, and greeting visitors. Provide program specific support, which may include billing support functions, data entry, and other needed support. Prepare and if applicable, develop/create department forms and maintain supply of paper forms. Prepare and mail letters and packages. Create, organize, and maintain files. This may be hard copy files, electronic files, and databases. Assist in planning, scheduling, and preparing for meetings and events. Collaborate with other team members and assist with projects. Collaboration may include entities that are working at various locations. Supports, interacts with, and monitors residents within established policies and procedures, providing positive role modeling Records observations relating to actions and behavior of residents and maintains records and reports as required This position is responsible for maintaining timely and accurate reimbursement billing information Process timely and accurate claims for a variety of funders, including Medicare, Medicaid, commercial insurance, county and self-payers, utilizing different methods of submission. Will interact with clients to include signing them in and out, conducting intakes, monitoring meds per procedures and conducting UAs. Participate in other projects and other duties, as assigned and needed. PERKS: Public Service Loan Forgiveness (PSLF) By being employed with LSS, which is a non-profit agency, you can be eligible for loan forgiveness under the Public Service Loan Forgiveness program. Loans are eligible to be forgiven after 10 years of on-time and consistent payments through the income-based re-payment plan. Assistance navigating the PSLF through Summer Medical/Dental/Vision Insurance Flex Spending for Dependent & Health Care Mileage reimbursement Paid Time Off 10 Paid Holidays Ability to Contribute to 403B LSS makes annual raises a priority for employees Calm Wellness App - Premium Access Early Earned Wage Access with UKG Wallet Employee Assistance Program Service Awards and Recognition Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Upon offer, candidates must successfully complete the necessary background, caregiver, medical and any other checks required, according to program requirements . Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE: High School Diploma or equivalent. Associates Degree in administrative support area is preferred. Minimum 1 year prior administrative experience preferred. Associates Degree may be substituted in lieu of prior experience. Proficiency in a variety of software programs (Microsoft Word, Excel, PowerPoint, Outlook, or equivalent) is required. LANGUAGE SKILLS: Ability to read, write, analyze and interpret to complete required documentation by established timeframes. Ability to document in a neat, legible, accurate, objective and consistent manner to reflect the services provided. Ability to effectively present information and respond to questions from all levels of LSS management and employees, as well as the individual, family, and circle of support. COMPUTER SKILLS/TECHNOLOGY: Working knowledge of computers to allow employee to access computer systems and applications to complete timecards, read and respond to email, and complete required on-line training. Ability to utilize efficiently an electronic health record(s) for documentation of direct services. Must be able to work on computer and utilize computer applications and programs to effectively complete the job. Ability to work within a variety of ever-changing software packages and computer systems. Working knowledge of computers to allow employee to access computer systems and applications to complete timecards, read and respond to email, and complete required on-line training. Maintain records and accurate filing systems. Regular use of technology for meetings and communication to include email, conference calls, web-based meetings and webinars. PHYSICAL DEMANDS/WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger motions; and handle or touch objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. This position will require frequent computer usage. The incumbent of this position works in an air-conditioned, office environment. The incumbent will also be exposed to outdoor weather conditions when traveling on company business. The noise level in the work environment is usually moderate. TRAVEL: Ability to travel on day trips as required, but will be infrequent. Rarely, would overnight travel be required. LSS is an Equal Opportunity/Affirmative Action Employer.

CITY OF JANESVILLE DIVERSITY STATEMENT: The residents of Janesville choose this community, not just as a place to live, but as a place to realize life's opportunities. We strive to sustain a community culture where differences are recognized, understood, and appreciated. As such, the City of Janesville recognizes the importance of developing an environment where diversity is not merely accepted but embraced and celebrated. As public servants, we believe everyone has the right to be treated with dignity and respect. To this end, we will diligently recruit and retain the most talented employees in an environment that fosters maximizing one's potential. Therefore, we encourage individuals from all backgrounds, perspectives, and experiences to consider employment with the City of Janesville and serve the residents of "Wisconsin's Park Place". OBJECTIVE: Under general supervision of the Economic Development Director, this position performs varied and complex administrative support to the Economic Development Office. The Administrative Assistant applies advanced clerical and customer service skills in support of the efficient operations of the Economic Development Office. This position also assists with the administration of various development initiatives, research projects, and promotional materials. RELATIONSHIPS: Reports to: Economic Development Director. Has regular work contact with appointed Department, Division, and Office Heads, City employees, developers, vendors, business representatives, contractors local bank representatives, realtors, outside governmental agencies, and the general public. Supervises: None ESSENTIAL DUTIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by the incumbent. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Provides general clerical and administrative support duties as requested and directed by supervisor; provides general Economic Development information; answers telephones; screens and refers callers to appropriate employee or department; tracks action items and project updates. * Establishes and maintains files, records, and correspondence, including meeting materials and notices; prepares meeting minutes for the Janesville Innovation Center, assists the Joint Review Board, and Downtown Revolving Loan Fund. * Composes, drafts, and edits a variety of correspondence, reports, forms, memoranda, and other materials, creates PowerPoint presentations, ordinances, technical reports, and other related materials as requested; reviews written material produced by others to assure accuracy at the direction of the Economic Development Director and Coordinator, as necessary. * Assists in the preparation of reports, grant applications, certifications, and other federal and state requirements for grant programs or budgeting, including quarterly reports for the appropriate agency; gathers research material and information for special projects, as necessary. * Provides support for the planning, organization and implementation of City sponsored meetings, workshops, dinners, tours, and similar events; attends meetings at the request of the Economic Development Director. * Assists with office budget preparation; conducts accounts payable processing, creates purchase orders, requests job numbers, submits billing requests, processes contractor and vendor pay requests, enters, and reviews invoice batches for approval. * Assists with the development of various marketing materials, including website management, notices, flyers, brochures, information booth materials, and other materials about Office programs and services. * Maintains accurate records, agreements with Register of Deeds, receipts, filing of purchase orders/vouchers, and executes billing requests in accordance with policies and procedures established by the Clerk Treasurer's Office. * Provides exceptional customer service to promote and maintain a positive City image, constructive working environment, and foster pride and professionalism in the workplace and community. * Answers inquiries from the general public, employees, and other agencies received in person, by telephone, or in writing; when necessary, refers inquiries to the appropriate staff member or department. * Maintains and organizes Office and staff schedules as needed to arrange meetings; collects and records data of division personnel and activities, including training, registration, attendance, and required documents. * Updates data and information in project management software, as needed. * Receives, sorts, and distributes mail to the appropriate employee or department. * Organizes, maintains, and orders office supplies and materials, as needed. * Adheres to all Office and City safety policies. * Maintains confidentiality of the Office and organization regarding pending projects. * Follows all safety regulations, policies, and procedures; reports all unsafe conditions and acts to supervisor; reports all accidents to the supervisor immediately whenever possible; follows recognized safe work practices. * Performs other special projects and other job duties as assigned or required during regular and non-business hours. * All employees may be assigned by the City Manager or their designee to perform duties and assume responsibilities that are outside the scope of their work duties when the City Manager has declared a City disaster or the City Emergency Operations Center has been initiated. MINIMUM EDUCATION AND PRIOR EXPERIENCE The requirements listed below are necessary to perform the essential duties of the position. * High School diploma or equivalent is required. * A minimum of three (3) years' progressively responsible of office support, administrative or professional clerical experience is required. * Access to personal or public transportation for job-related duties. OTHER QUALIFICATIONS The qualifications listed below are preferred, but not required to perform the essential duties of the position. The absence of these qualifications on a candidate's application does not preclude them from consideration. * An associate degree, technical diploma, or professional certificate in in business management administrative professional, or related field is preferred. A combination of equivalent experience and/or education as determined by the Human Resources Office may be considered in lieu of minimum requirements. COMPETENCIES For successful performance in this position, the incumbent must demonstrate the following knowledge, skills, abilities, and behaviors. Knowledge: * Thorough knowledge of modern administrative or office support methods, procedures, and practices. * Working knowledge of records management, report preparation, and filing methods. * Working knowledge of accounting principles and practices. * Working knowledge of departmental policies, procedures, rules, and regulations. Skills: * Excellent time management, organizational, and prioritization skills * High level of accuracy and attention to detail. * Intermediate proficiency in Microsoft Applications, including Outlook, Word, Excel, Power Point and Publisher. Experience with Adobe Acrobat. * Working with the public in a fair and consistent manner, maintaining objectivity and excluding personal bias while performing job duties. * Advanced in the use of website maintenance and other graphic design platforms to promote programs and services * Organizational and time management skills to prioritize duties and accomplish a high volume of work product while adapting to constant changes in priority. * Exceptional communication skills, both verbally and in writing, paired with a strong customer service background, and effective interpersonal skills. * Collaboration skills to effectively work with others to achieve common goals through communication, teamwork, and problem-solving. Abilities: * Ability to compose routine correspondence and routine reports in a clear, concise, logical, and effective manner, utilizing proper grammar, spelling, punctuation, sentence structure, and tone. * Ability to perform basic mathematical calculations, including the ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals, and to compute percentages. * Ability to comprehend and interpret state statutes and City ordinances. * Ability to interact with a diverse group of people in providing answers to a variety of questions regarding public transportation and other City operations, where appropriate. * Ability to successfully interact with a diverse group of individuals while always maintaining a positive attitude and professional demeanor. * Ability to receive, screen, address, and/or refer visitors and incoming telephone calls in an efficient, courteous, and professional manner. * Ability to maintain files in a filing system and compile, assemble and distribute information per set procedures. * Ability to maintain confidentiality in the Economic Development Office and the City of Janesville, possess a high level of integrity, and exemplify a professional work ethic, demonstrate tact and decorum, and display a positive, welcoming, and friendly attitude to all. * Ability to work independently with minimal supervision, manage time effectively, and meet assigned deadlines. * Ability to communicate effectively, both in verbal and written form, and to follow verbal and written instructions in a timely manner. * Ability to work with minimal supervision and within the boundaries of areas of responsibility. * Ability to prioritize and organize a variety of projects, workload schedules, records, reports, and multiple tasks in a diversified, fast paced environment. * Ability to work under pressure in a fast-paced environment with fluid priorities, frequent interruptions, and multiple, sometime competing, work assignments, with accuracy and attention to detail. * Ability to accurately complete and maintain required data and reports. * Ability to comply with all safety policies, practices, and procedures, and report all unsafe activities or conditions to supervisor. Behaviors: * Establish and maintain effective working relationships with Department, Division, and Office Heads, City employees, developers, vendors, business representatives, contractors local bank representatives, realtors, outside governmental agencies, and the general public. * Exhibit exceptional professionalism, tact, and decorum in all areas of work duties. * Strong ethics base built upon integrity, honesty, initiative, and respect; maintain strict confidentiality. * Interact positively with a diverse group of individuals, and work effectively both as part of a team and independently. * Embrace and actively promote an inclusive and equitable work environment. * Conduct all business and working relationships in an accurate, fair, equitable and highly ethical manner. * Work with the public in a fair and consistent manner, maintaining objectivity and excluding personal bias while performing job duties * Reliable, timely, and proactive in the completion of duties, meeting deadlines and responding to inquiries. * Work with others in a positive and supportive manner to solve problems, generate ideas, and accomplish division and City goals. EQUIPMENT, INSTRUMENTS, AND MACHINES: Machinery and equipment including personal computers, printers, 10-key calculator, laminator, binding and folding machines, digital camera, telephones, fax machines, copiers, scanners, and specialized office equipment. WORKING CONDITIONS AND PHYSICAL FACTORS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in an office environment. An individual in this position is frequently involved in sedentary work, which requires sitting for the majority of the time. This position occasionally walks, stands, stoops, kneels, crouches, crawls, and exerts up to 25 pounds of force by lifting, carrying, pushing or pulling objects. The employee is frequently required to see/observe, talk/speak, and listen/hear; use their hands to finger, handle, feel, or operate objects and equipment; repetitive arm, wrist, hand, and eye movements are included. There is frequent twisting, reaching, wrist turning, and grasping. The employee may be required to climb or balance. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Hand-eye coordination is necessary to operate computers and various pieces of equipment. Employee is required to use cognitive ability to reason, analyze, and verbalize thoughts and ideas. Requires the ability to recognize and identify similarities or differences between characteristics of colors, shapes, and sounds associated with job-related objects, materials or tasks. The employee will spend the majority of the working day inside speaking with other employees or members of the public. The working conditions in the office are comfortable. The noise level is generally quiet to moderately noisy. A flexible, Monday - Friday, 20-hour work schedule is required for this position. Specific hours are flexible and can be discussed to meet the needs of the department. Occasional attendance at night meetings and special events may be required. For purposes of drug and alcohol testing, this position is not classified as safety sensitive. DISCLAIMER The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position, or is responsive to the needs of the City of Janesville. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The City of Janesville, Wisconsin, is an Equal Employment Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.